HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 08/14/2013 Approved August 28,2013
EAST VALLEY WATER DISTRICT AUGUST 14,2013
REGULAR BOARD MEETING
MINUTES
The Chairman of the Board called the meeting to order at 5:30 p.m. Ms. Gaede led the flag
salute.
PRESENT: Directors: Coleman, LeVesque,Morales,Sturgeon,Wilson
ABSENT: Directors: None
STAFF: John Mura, General Manager/CEO; Mike Maestas, Assistant General
Manager; Brian Tompkins, Chief Financial Officer; Justine
Hendricksen,Administrative Manager
LEGAL COUNSEL: Steve Kennedy
GUEST(s): Members of the public
APPROVAL OF AGENDA
M/S/C (Wilson-Sturgeon) that the August 14, 2013 agenda be approved as submitted.
PUBLIC PARTICIPATION
Chairman LeVesque declared the public participation section of the meeting open at 5:31 p.m.
There being no written or verbal comments,the public participation section was closed.
DISBURSEMENTS
M/S/C (Sturgeon-Wilson) that General Fund Disbursements #237462 through
#237719 distributed during the period of July 23, 2013 through August 7, 2013 in the amount
of$1,940,901.64 and Payroll Fund Disbursements for the period August 7, 2013 in the amount
of$403,000.99 totaling$2,343,902.63 be approved.
APPROVAL OF THE JULY 24,2013 REGULAR BOARD MEETING MINUTES
M/S/C (Sturgeon-Wilson) that the July 24, 2013 regular board meeting minutes be
approved as submitted.
Minutes:08/14/13 jph
RESOLUTION 2013.11 — A RESOLUTION ADDING DELINQUENT NON-PAID
CHARGES TO ANNUAL TAXES LEVIED UPON THE PROPERTY FOR WHICH THE
CHARGES ARE DELINQUENT AND UNPAID
M/S/C (Sturgeon-Wilson)that Resolution 2013.11 be approved.
DIRECTORS' FEES AND EXPENSES FOR JUNE AND JULY 2013
M/S/C (Sturgeon-Wilson) that the Directors'fees and expenses for June and July 2013
be approved as submitted.
PRESENTATION FROM THE GOVERNMENT FINANCE OFFICERS ASSOCIATION
(GFOA) FOR THE CERTIFICATE OF ACHIEVEMENT AWARD FOR EXCELLENCE
IN FINANCIAL REPORTING FOR THE DISTRICT'S 2012 COMPREHENSIVE
ANNUAL FINANCIAL REPORT (CAFR)
The General Manager/CEO introduced Mr. Parker who will be presenting the GFOA award
to the District.
Mr. Parker stated that he is honored to be here today on behalf of the Government Finance
Officers Association and to recognize East Valley Water District for having been awarded for
the very first time the Certificate of Achievement for Excellence in Financial Reporting.
The Certificate of Achievement Program has been in operation since 1946. The purpose of the
...,1
program has been to encourage and assist governments to prepare financial reports of the
highest quality.
To earn the certificate, the District had to substantially conform to the program's demanding
criteria, which go well beyond the minimum requirements of generally accepted accounting
principles in the spirit of transparency and full disclosure.
The award reflects the professionalism and commitment of numerous individuals as well as
many hours of hard work. It also reflects a high degree of dedication and leadership on the
part of the General Manager,Board of Directors, and District staff.
Mr. Parker presented the Certificate of Achievement for Excellence in Financial Reporting to
the District.
Information only.
AUTHORIZE THE GENERAL MANAGER TO EXECUTE A COOPERATIVE
AGREEMENT BETWEEN THE CITY OF HIGHLAND AND EAST VALLEY WATER
DISTRICT FOR THE 30-INCH PIPELINE PROJECT (FIFTH STREET
IMPROVEMENT PROJECT)
The General Manager/CEO reviewed the project and the opportunity to pursue a partnership
with the City of Highland by combining the District's 30-inch pipeline project with the City's
new storm drain project.
2 Minutes:08/14/13 jph
M/S/C (Wilson-Morales) that the Board authorize the General Manager/CEO to
execute the cooperative agreement between East Valley Water District and the City of
Highland subject to non-substantive changes by District Counsel and the City of Highland.
GENERAL MANAGER/STAFF REPORTS
The General Manager/CEO, Assistant General Manager and the Chief Financial Officer
reported on the following items: 2013/14 Budget Document, Headquarters Groundbreaking
Event, School Supply Drive for Hunt Elementary School, Uniform Policy, Headquarters
Update,and Refinancing of the District's 2010 Bonds.
Information only.
LEGAL COUNSEL REPORT
No reports at this time.
ORAL COMMENTS FROM THE BOARD OF DIRECTORS
Board Member Sturgeon offered his appreciation to staff for supporting and providing a local
school with school supplies.
Board Member Coleman stated that this was his first time attending a groundbreaking event
and he enjoyed it tremendously.
Vice Chairman Morales stated that receiving the Certificate of Achievement Award for
Excellence in Financial Reporting for the District's 2012 CAFR is a great accomplishment and
offered his appreciation to staff for their hard work. Vice Chairman Morales also stated that
it was a pleasure being part of the headquarters groundbreaking event and that the event was
a success. He also provided information regarding the ACWA Region 9 tour taking place on
September 136 and thanked staff for their continued community activities.
Chairman LeVesque stated that he is looking forward to the headquarters topping off
ceremony and enthusiastic about moving forward. He also stated that he supports and
appreciates the employees supporting our community.
The Board took a break at 6:00 pm.
CLOSED SESSION
The Board entered into Closed Session at 6:05 p.m. as provided in the California Open
Meeting Law, Government Code Section 54956.9(d)(4) to discuss the item listed on the
agenda.
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
3 Minutes:08/14/13 jph
The Board returned to regular session at 6:27 p.m. The item listed on the agenda was
discussed in closed session with no reportable action being taken.
ADJOURN
The meeting adjourned at 6:27 p.m.
Matt LeVesque,President
John J. Mura,Sec Lary
.1
4 Minutes:08/14/13 jph