HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 08/28/2013 Approved September 11,2013
EAST VALLEY WATER DISTRICT AUGUST 28, 2013
REGULAR BOARD MEETING
MINUTES
The Chairman of the Board called the meetingto order at 5:30p.m. Board member Sturgeon
g
led the flag salute.
PRESENT: Directors: Coleman, LeVesque, Morales, Sturgeon,Wilson
ABSENT: Directors: None
STAFF: John Mura, General Manager/CEO; Mike Maestas, Assistant General
Manager; Brian Tompkins, Chief Financial Officer; Justine
Hendricksen,Administrative Manager
LEGAL COUNSEL: Steve Kennedy
GUEST(s): Members of the public
APPROVAL OF AGENDA
Me/S./C (Wilson-Sturgeon) that the August 28, 2013 agenda be approved as
submitted.
PUBLIC PARTICIPATION
Chairman LeVesque declared the public participation section of the meeting open at 5:30
p.m.
There being no written or verbal comments,the public participation section was closed.
DISBURSEMENTS
M/S/C (Wilson-Sturgeon) that General Fund Disbursements #237720 through
#237864 distributed during the period of August 8, 2013 through August 21, 2013 in the
amount of$971,418.37 and Payroll Fund Disbursements for the period ended August 21, 2013
in the amount of$248,429.25 totaling $1,219,847.62 be approved.
APPROVE THE AUGUST 14, 2013 REGULAR BOARD MEETING MINUTES
M/S/C (Wilson-Sturgeon) that the August 14, 2013 regular Board meeting minutes be
approved as submitted.
Minutes:08/28/13 jph
AFFORDABLE CARE ACT(ACA) PRESENTATION BY KEENAN &ASSOCIATES
Laurie LoFranco, Assistant Vice President of Keenan &Associates, provided information on
the Affordable Care Act (ACA) and the affects it poses on employers. The ACA provisions
include an individual health insurance mandate, an employer shared responsibility and the
availability of a state health insurance exchange beginning January 1, 2014.
Information only.
AWARD OF CONSTRUCTION CONTRACT TO RAMONA, INC. FOR THE 7TH
STREET SEWER MAIN REPLACEMENT PROJECT
The Engineering Manager reviewed the 7th Street Sewer Main Replacement Project and staff
report with the Board.
M/S/C (Wilson-Sturgeon) that the Board of Directors award the construction
contract to Ramona, Inc., in the amount not to exceed $279,077 for the construction of the
7th Street Sewer Main Replacement Project.
APPROVE AND AUTHORIZE THE EXECUTION OF AN ON-CALL MAINTENANCE
AND REPAIR SERVICE AGREEMENT BETWEEN EAST VALLEY WATER
DISTRICT AND C.P. CONSTRUCTION COMPANY, INC., MERLIN JOHNSON
CONSTRUCTION, INC., GENERAL PUMP COMPANY, INC., AND LEGEND PUMP
AND WELL SERVICE, INC.
The Engineering Manager reviewed the On-Call Maintenance and Repair Service Agreement
with the Board. He stated that District staff evaluated the proposals based on the following
merits: Experience of Construction Team, Repair/Construction Methodology, Emergency
Response Availability, Timelines and Equipment Rates. The Engineering Manager also
stated that the selected companies will be utilized on an as-needed basis.
The Board asked a number of questions related to the contract including but not limited to:
What stipulates prevailing wages to be paid, is there a not to exceed amount in the contract,
what internal bidding processes were used, what if the contractor is unable to meet
stipulations of the contract, what is the contractors response time for non-emergencies and
emergencies. The Engineering Manager and legal counsel responded to the Board of
Directors questions and comments.
M/S/C (Wilson-Coleman) that the Board authorize the execution of an On-Call
Maintenance and Repair Service Agreement between East Valley Water District and C.P.
Construction Company, Inc., Merlin Johnson Construction,Inc.,General
Pump Company, Inc.,and Legend Pump and Well Service, Inc.
DISCUSSION AND POSSIBLE ACTION REGARDING THE 2013 CALIFORNIA
SPECIAL DISTRICTS ASSOCIATION ANNUAL CONFERENCE
The Chairman of the Board stated that at this year's CSDA Conference there are a number of
breakout sessions that would be beneficial for board members and staff to attend. He would
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like to get concurrence from the Board for both he and Board Member Coleman to attend the
conference. The Board concurred with the Chairman's request.
No formal action taken.
GENERAL MANAGER/STAFF REPORTS
The General Manager/CEO and Assistant General Manager reported on the following items:
Election update, Bar-B-Q held at the Headquarters facility for contractors and sub-
contractors, District Facilities Tour scheduled for October 18`h, MAT Team Leadership
Assessment, ACWA Region 9 Tour on September 13th, Employee Committee Update, Re-
Organization of the Administration, Meter Shop, Customer Service, and Engineering
Departments, reimbursement received for the damages associated with the Highway 38 fuel
spill, Headquarters Update, Plant 134 Bridge, Baseline Gardens Mutual Water Company
Consolidation Update.
Information only.
LEGAL COUNSEL REPORT
Mr. Kennedy provided a brief update related to a recent appellate court decision. (Mission
Springs Water District v.Verjil)
Information only.
ORAL COMMENTS FROM THE BOARD OF DIRECTORS
Board Member Sturgeon offered his congratulations to Mr. Morales, Mr. LeVesque and Mr.
Coats for being re-elected and elected to the Board of Directors for the East Valley Water
District. He also stated that Inland Empire Stages has signed as a sponsor for the September
13th ACWA Region 9 Tour.
Vice Chairman Morales stated that it is an honor and a privilege to be elected and represent
the citizens of the District. He offered his congratulations and appreciation to the
candidates who were elected to the Board and those who took the time to run for the Board.
The Vice Chairman also stated that reservations are no longer being accepted for the ACWA
Region 9 Tour and that there is a waiting list to attend.
ADJOURN
The meeting adjourned at 6:38pm.
Matt LeVesque,President
John J. Mura,Secre
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