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Home My WebLink AboutMinutes - EVWD Board of Directors - 10/09/2013 Approved January 22, 2014 EAST VALLEY WATER DISTRICT OCTOBER 9,2013 REGULAR BOARD MEETING MINUTES The Chairman of the Board called the meeting to order at 5:30 p.m. Chairman LeVesque led the flag salute. PRESENT: Directors: Coleman, LeVesque, Morales,Sturgeon,Wilson ABSENT: Directors: None STAFF: John Mura, General Manager/CEO; Mike Maestas, Assistant General Manager; Brian Tompkins, Chief Financial Officer;Justine Hendricksen, Administrative Manager LEGAL COUNSEL: Steve Kennedy via teleconference GUEST(s): Members of the public Legal Counsel was delayed and called in to participate in the meeting via teleconference. APPROVAL OF AGENDA Pursuant to Government Code Section 54954.2(b)(2),the Board determined by unanimous vote, and at the request of Legal Counsel, to add the following Old Business item to the agenda as the need to take immediate action thereon arose after the agenda was posted: Director Sturgeon requested that agenda item 2b be removed from the consent calendar for discussion purposes. M/S/C (Wilson-Coleman) that the October 9,2013 agenda be approved as amended. Board member Sturgeon requested that agenda item#6 be discussed before item#3. PUBLIC PARTICIPATION Chairman LeVesque declared the public participation section of the meeting open at 5:30 p.m. There being no written or verbal comments,the public participation section was closed. DISBURSEMENTS M/S/C (Wilson-Coleman) that General Fund Disbursements #238168 through #238364 distributed during the period of September 25, 2013 through October 2, 2013 in the amount of $2,320,715.80 and Payroll Fund Disbursements for the period ended October 2, 2013 in the amount of$214,185.75 totaling$2,534,901.55 be approved. Legal Counsel arrived at 5:37 pm. Minutes:10/09/13 jph DIRECTORS' FEES AND EXPENSES FOR SEPTEMBER 2013 Director Sturgeon requested that the Chairman of the Board remove two meeting from his September 2013 expense report: September 3 and September 20. He stated that phone calls do not qualify as compensable meetings in the current board policy. The Chairman of the Board stated that the calls to legal counsel fall within the business of the .1 District and therefor are compensable. M/S (Wilson-Sturgeon) that the Directors' fees and expenses for September 2013 be approved and that the Chairman of the Board remove two meeting dates (September 3 and September 20)from his expense report. Director Sturgeon withdrew his second. M/S/C that the Directors' fees and expenses for September 2013 be approved as submitted. Directors Coleman,LeVesque,Morales,Wilson voted yes. Director Sturgeon voted no. REVIEW OF BUDGET DEVELOPMENT PROCESS Mr. Tompkins provided the development process for the District's 2013-14 Budget. He stated that staff thoroughly evaluated District programs and established goals and objectives that aligned with the District's Strategic Plan. Information only. DISCUSSION AND POSSIBLE ACTION REGARDING REQUEST FROM DIRECTOR COLEMAN TO RECONSIDER DENIAL OF SECOND AMENDMENT TO THE GENERAL MANAGER'S EMPLOYMENT AGREEMENT AND POSSIBLE RE-VOTE THEREON Director Coleman stated that he made a wrong decision when voting no on the General Manager's second amendment employment agreement and requested that this item be brought back for consideration. M/S/C (Coleman-LeVesque) that the Board approve the request from Director Coleman to reconsider denial of the Second Amendment to the General Manager's Employment Agreement and re-vote on such agreement. Members of the public and employees of East Valley Water District voiced their opinions regarding the decision to approve the General Manager's employment agreement. The Board of Directors discussed this item at length. M/S/C (Coleman-LeVesque) that the Board approve the Second Amendment to the General Manager's Employment Agreement, establish annual goals and objectives for 2013 and approve the Headquarters Incentive Program. 2 %0.09•VS Minutes:439/25/13 cmc Directors Coleman,Morales,LeVesque vote yes. Directors Sturgeon,Wilson voted no. The Board took a break at 7:10 pm. The Board returned to session at 7:22 pm. RECEIVE AND FILE THE 2013 ANNUAL LEGISLATIVE REPORT FROM REEB GOVERNMENT RELATIONS Mr. Reeb from Reeb Government Relations, the District's Legislative, advocate provided an annual legislative report to the Board of Directors. He discussed the following items: California's state budget, Well Log Reports and Public Availability, Delta Plan, Bay Delta Conservation Plan,Water Bond Proposals and that the District remains active on the legislative front. He also stated that the District is an effective advocate on behalf of its taxpayers and customers. No action taken;informational item only. Director Wilson left at 7:40 pm. PRESENTATION REGARDING THE DISTRICT'S RECENT IT UPDATES Mr. Peng provided an Information Technology Update to the Board. He reviewed a number of items including: • Cityworks computerized maintenance management system, the progress made and the goals to be accomplished • Spiceworks implementation which was implemented at no cost to the District and includes a help des management system,IT inventory and network monitoring • Tyler Technologies • Customer Service kiosks • Interactive voice response • Operating system updates • Fiber upgrades • Cisco • Sandia National Laboratories Information only. DISCUSSION AND POSSIBLE ACTION REGARDING A COOPERATIVE AGREEMENT BETWEEN THE CITY OF HIGHLAND AND EAST VALLEY WATER DISTRICT REGARDING THE FIFTH STREET IMPROVEMENT PROJECT The General Manager/CEO reviewed the agreement with the Board. He stated that the combined efforts will provide a number of benefits to each agency and recommends board approval. 3 ‘o•09•►3 Minutes:09/25/1)cmc M/S/C (Sturgeon-Coleman) that the Board approve the cooperative agreement between the City of Highland and East Valley Water District regarding the Fifth Street improvement Project subject to final approval from legal counsel. GENERAL MANAGER/STAFF REPORTS The General Manager/CEO and staff reported on the following items: October 15`h joint meeting at the SBVMWD, Headquarters topping off event, facilities tour, staff met with the City of San Bernardino Water Department to discuss the proposed sewer rate increase, Headquarters Project update,field operations report,monthly production report. Information only. LEGAL COUNSEL REPORT No reports at this time. ORAL COMMENTS FROM THE BOARD OF DIRECTORS Board member Coleman stated that he recently attended a very informative CSDA conference and will provide the information he received to Mr. Tompkins. Mr. Coleman is also the proud new grandfather of his 29th grandchild. Director Sturgeon received an email compliment describing extraordinary service from one of the District's employees. He also stated that Inland Empire Stages is donating the bus being used for the District's upcoming tour. Vice Chairman Morales stated that he attended ACWA's legal education conference and that he provided a copy of the information he received at the conference to staff. The Vice Chairman would also like to get board concurrence to attend the SDLF conference. The conference has a number of important topics including"Best Practices"for special districts. ADJOURN The meeting adjourned at 8:34pm. Mat e esque,President John J. Mura,Secretary 4 l0'09 .13 Minutes:O9`-,nQ cmc