The URL can be used to link to this page

Home My WebLink AboutMinutes - EVWD Board of Directors - 10/23/2013 Approved January 22,2014 EAST VALLEY WATER DISTRICT OCTOBER 23, 2013 REGULAR BOARD MEETING MINUTES The Chairman of the Board called the meeting to order at 5:30 p.m. Director Coleman led the flag salute. PRESENT: Directors: Coleman, LeVesque,Morales,Sturgeon,Wilson ABSENT: Directors: None STAFF: John Mura, General Manager/CEO; Mike Maestas, Assistant General Manager; Brian Tompkins, Chief Financial Officer;Justine Hendricksen, Administrative Manager LEGAL COUNSEL: Steve Kennedy GUEST(s): Members of the public APPROVAL OF AGENDA M/S/C (Wilson-Sturgeon)that the October 23, 2013 agenda be approved as submitted. PUBLIC PARTICIPATION Chairman LeVesque declared the public participation section of the meeting open at 5:30 p.m. There being no written or verbal comments,the public participation section was closed. DISBURSEMENTS M/S/C (Wilson-Sturgeon) that General Fund Disbursements #238365 through #23814 distributed during the period of October 3, 2013 through October 16, 2013 in the amount of $2,298,693.60 and Payroll Fund Disbursements for the period ended October 16, 2013 in the amount of$289,581.62 totaling$2,588,275.22 be approved. RESOLUTION 2013.15 - APPROVING A CERTIFICATE OF DEDICATION FOR PIPELINE EASEMENT FOR CONSTRUCTION AND MAINTENANCE OF WATER AND SEWER FACILITIES FOR SERVICE TO THE DISTRICT'S HEADQUARTERS PROJECT M/S/C (Wilson-Sturgeon) that Resolution 2013.15 be approved. ACCEPT AND FILE THE INVESTMENT REPORT FOR QUARTER ENDED SEPTEMBER 30,2013 M/S/C (Wilson-Sturgeon) that the Board accept and file the Investment Reports for quarter ended September 30,2013. Minutes:10/23/13 jph STATUS UPDATE AND PRESENTATION FROM BALFOUR BEATTY CONSTRUCTION REGARDING THE DISTRICT'S HEADQUARTER CAMPUS PROJECT Mr. Al Calvet from Balfour Beatty Construction provided a status and milestone update to the Board regarding the Headquarters Campus Project. He stated that the project is moving forward and noted the number of local contractors being used on the project. Information only. AUTHORIZE THE GENERAL MANAGER/CEO TO EVALUATE WATER SUPPLY OPTIONS TO SERVICE HARMONY DEVELOPMENT INCLUDING OPTIONS FOR A WATER TREATMENT PLANT(S) IN OR AROUND HARMONY DEVELOPMENT AND TO INCLUDE THESE SERVICES IN THE SCOPE OF WORK BEING PERFORMED BY THE DISTRICT'S WATER MASTER PLAN CONSULTANT AND TO AMEND THEIR AGREEMENT ACCORDINGLY. M/S/C (Sturgeon-Wilson) that the Board authorize the General Manager/CEO to evaluate water supply options to serve the Harmony Development,including options for a water treatment plant(s) and to include theses services in the scope of work being performed by the District's Water Master Plan consultant and to amend their agreement accordingly. AUTHORIZE THE GENERAL MANAGER TO EXECUTE A SHARED SERVICES AGREEMENT BETWEEN THE SAN BERNARDINO VALLEY WATER CONSERVATION DISTRICT AND EAST VALLEY WATER DISTRICT The General Manager/CEO reviewed the Shared Services Agreement with the Board. He stated the importance of maximizing shared resources and the mutual benefit for both agencies. The General Manager/CEO also stated that the sharing of staff and equipment as well as capitalizing on other opportunities to work together to save money can benefit both Districts'; that the agreement will codify past efforts and increase cooperation into the future. M/S/C (Wilson-Sturgeon) that the Board authorize the General Manager/CEO to execute the Shared Services Agreement between the San Bernardino Valley Water Conservation District and East Valley Water District. AWARD OF CONSTRUCTION CONTRACT TO TK CONSTRUCTION IN THE AMOUNT NOT TO EXCEED $716,883 TO COMPLETE PLANT 137 RETROFITS AND LIVE OAK WATER MAIN REPLACEMENT PROJECT The Engineering Manager reviewed the construction contract with the Board. He stated that the project consists of on-site improvements including demolition of miscellaneous water facilities and retrofitting outdated fittings and valves at Plant 137. M/S/C (Wilson-Sturgeon) that the Board award the construction contract to TK Construction in the amount not to exceed $716,883 to complete Plant 137 retrofits and Live Oak Water Main Replacement project. AUTHORIZE STAFF TO EVALUATE THE NECESSITY, AND PROPERTY OWNER val SUPPORT,FOR THE FORMATION OF AN ASSESSMENT DISTRICT IN THE BASELINE GARDENS MUTUAL WATER COMPANY CONSOLIDATION PROJECT AREA 2 Minutes:10/23/13 jph The General Manager/CEO reviewed the Baseline Gardens Mutual Water Company Consolidation Project with the Board. He stated that a number of property owners have expressed concerns about their financial ability to perform the on-site service line 111 improvements. East Valley Water District staff has explored options for offering assistance to these homeowners and the possibility of forming an Assessment District. Staff is requesting Board authorization to evaluate the steps necessary to form such said district. M/S/C (Wilson-Sturgeon) that the Board authorize staff to evaluate the necessity for the formation of an Assessment District in the Baseline Gardens Mutual Water Company Consolidation Project area. CONSIDER AND APPROVE PROPOSED LOGO REDESIGN TO BE INCORPORATED IN THE DISTRICT OUTREACH EFFORTS, INCLUDING THE HEADQUARTERS CAMPUS DESIGN ELEMENTS Ms. Gilhuly from CV Strategies provided a power-point presentation to the Board regarding the draft District logo design and the proposed outreach efforts associated with implementing a new logo. There were a number of questions from the Directors and the public regarding the proposed logo including but not limited to: • The cost to implement a new logo • Is there time to change the logo before the move to the new Headquarters • Color scheme and font concerns • Branding efforts M/S (Coleman-Morales) that the Board approve the proposed logo redesign to be incorporated in the District's outreach efforts including the Headquarters Campus design elements. The Board requested minor changes be made to the logo redesign. Director Coleman and Vice Chairman Morales amended their motions to include that CV Strategies make minor changes to the logo and that the final version be brought back to the Board for information only. M/S/C (Coleman-Morales) that the Board approve the proposed logo redesign to be incorporated in the District's outreach efforts including the Headquarters Campus design elements and that CV Strategies make minor changes to the logo and that the final version be brought back to the Board for information only. Directors Coleman,Morales,LeVesque voted yes. Director Sturgeon voted no. Director Wilson abstained from the vote. APPROVE THE CANCELLATION AND RESCHEDULING OF THE NOVEMBER 27TH AND DECEMBER 25TH BOARD MEETINGS 3 Minutes:10/23/13 jph M/S (Wilson-Sturgeon) that the Board approve the cancellation and rescheduling of the November 27th meeting to December 6th at 5:30 pm and canceling the December 25th meeting. Directors Wilson and Sturgeon amended their motion and changed the time for the December g 6th meeting to 2:30 pm. M/S/C (Wilson-Sturgeon) that the Board approve the cancellation and rescheduling of the November 27th meeting to December 6th at 2:30 pm and canceling the December 25th meeting. GENERAL MANAGER/STAFF REPORTS The General Manager/CEO and staff reported on the following items: The success of the October 18th Facilities Tour, the District will be participating inthe Discover Highland Night event, East Highlands Ranchpresentation on October 30t District Awards Banquet on g� December 7,employee Chili cook-off,coat drive and flu shots on October 31,Highland Chamber Installation and Awards banquet on November 21, Headquarters project update including the Topping-Off Ceremony on October 16, bid opening for the 30" pipeline project and a Plant 134 project update. Information only. LEGAL COUNSEL REPORT Mr. Kennedy provided an informational report regarding the Santa Ana Sucker litigation and a new briefing schedule due to the Federal Government shut down. Information only. ORAL COMMENTS FROM THE BOARD OF DIRECTORS Director Coleman commented on a community chili cook off event taking place this weekend. Director Sturgeon offered his appreciation to the General Manger/CEO and staff for organizing an excellent facilities tour. Vice Chairman Morales stated that the Headquarters Topping-Off Ceremony was a momentous milestone and offered his appreciation to staff for their tiring efforts organizing the event. He also stated that he will be attending the SDLF Leadership Academy this month. Chairman LeVesque stated that the District's outreach program is moving forward and Ms. Malloy is doing an excellent job keeping the pubic engaged. Information only. The board took a break at 7:43 pm. 4 Minutes:10/23/13 jph CLOSED SESSION The Board entered into Closed Session at 7:51 p.m. as provided in the California Open Meeting Law,Government Code Section 54956.9(d)(4)to discuss the item listed on the agenda. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to session at 8:13 pm with no reportable action taken. ADJOURN 4 The meeting adjourned at 9:13pm. 6 )4 Matt LeVesque, President John J. Mura,Secret I Minutes:10/23/13 jph 1 1