HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 12/11/2013 Approved January 22,2014
EAST VALLEY WATER DISTRICT DECEMBER 11,2013
REGULAR BOARD MEETING
MINUTES
The Chairman of the Board called the meeting to order at 5:30 p.m. Ms. Malloy led the flag
salute.
PRESENT: Directors: LeVesque,Morales,Sturgeon,Coats
ABSENT: Directors: Coleman
STAFF: John Mura, General Manager/CEO; Mike Maestas, Assistant General
Manager; Brian Tompkins, Chief Financial Officer;Justine Hendricksen,
Administrative Manager
LEGAL COUNSEL: Steve Kennedy
GUEST(s): Members of the public
APPROVAL OF AGENDA
M/S/C (Sturgeon-Morales)that the December 11, 2013 agenda be approved as submitted.
PUBLIC PARTICIPATION
Chairman LeVesque declared the public participation section of the meeting open at 5:30 p.m.
There being no written or verbal comments,the public participation section was closed.
RESOLUTION 2013.17-A RESOLUTION ACCEPTING NOTICE OF COMPLETION FOR
PLANT 134 ACCESS BRIDGE
M/S/C (Morales-Sturgeon)that Resolution 2013.17 be approved.
RESOLUTION 2013.18-A RESOLUTION ACCEPTING NOTICE OF COMPLETION FOR
PLANT 134 UPGRADE AND EXPANSION
M/S/C (Morales-Sturgeon) that Resolution 2013.18 be approved.
DISBURSEMENTS
M/S/C (Morales-Sturgeon) that General Fund Disbursements #238718 through #239033
distributed during the period of November 7, 2013 through December 4, 2013 in the amount of
$6,844,114.74 and Payroll Fund Disbursements for the period ended December 4, 2013 in the
amount of$546,528.52 totaling$7,390,643.26 be approved.
Minutes: 12/11/13 jph
DIRECTORS' FEES AND EXPENSES FOR NOVEMBER 2013
M/S/C (Morales-Sturgeon) that the Directors' fees and expenses for November 2013 be
approved as submitted.
AWARD OF CONSTRUCTION CONTRACT TO WEKA, INC. FOR THE
CONSTRUCTION OF A 30-INCH DIAMETER WATER MAIN; AND APPROVE A
PROFESSIONAL SERVICES AGREEMENT WITH ARCADIS U.S., INC. FOR
CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR SAID PROJECT
The Engineering Manager provided a detailed overview of the project. He stated that the water
main will provide the conveyance system reliability and allow efficient water supply transfer
from the Intermediate Pre3ssure Zone to the Upper Pressure Zone.
M/S/C (Morales-Sturgeon) to award the construction contract to WEKA, Inc. for the
construction of a 30-inch diameter water main; and approve a professional services agreement
with Arcadis U.S.,Inc.for construction management and inspection services for said project.
RESOLUTION 2013.19 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
EAST VALLEY WATER DISTRICT DISPOSING OF SURPLUS PROPERTY
M/S/C (Sturgeon-Coats) that Resolution 2013.19 be approved
ADOPT AND FILE THE DISTRICT'S COMPREHENSIVE ANNUAL FINANCIAL
REPORT(CAFR) FOR YEAR ENDED JUNE 30, 2013
The Chief Financial Officer gave a detailed review of the report to the Board.
Vice Chairman Morales thanked staff for working with the Auditor in an effective manner.
Chairman LeVesque would like to know if there is policy in place regarding ratio percentages,
benchmarks or minimum standards.
The Chief Financial Officer stated that the District's Reserve Policy addresses these items.
M/S/C (Sturgeon-Morales) to adopt and file the District's Comprehensive Annual
Financial Report for year ended June 30,2013
GENERAL MANAGER/STAFF REPORTS
The General Manager/CEO and Assistant General Manager reported on the following items:
The General Manager/CEO thanked the Employee Committee for organizing a successful
Awards Banquet, Kathy Burke received the Employee of the Year award, the ribbon cutting is
scheduled for Plant 143, the Board meeting for December 25, 2013 has been cancelled, special
meetings are scheduled for January 15`h,and 29`h,headquarters progress update and timeline,
and Baseline Gardens Mutual Water Company Consolidation Project and the Tyler system
implementation for Customer Service began December 2nd
Information only.
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Minutes:12/11/13 jph
LEGAL COUNSEL REPORT
No reports at this time.
ORAL COMMENTS FROM THE BOARD OF DIRECTORS
Director Sturgeon apologized for not being able to attend the Awards Banquet; that he is now
serving in the military reserves;wished everyone a wonderful Christmas.
Vice Chairman Morales stated the he attended the ACWA Region 9 and Statewide Conference,
Kathy Tiegs was appointed to Vice President of ACWA Region 9, reviewed the District's
progress over the past year and projects planned for the coming year, thanked staff for their
amazing work, emphasized the importance of recognizing everyone for an outstanding year,
wished everyone a Happy Holiday and welcomed Ron Coats to the Board of Directors.
Director Coats thanked everyone for making him feel welcome, wished everyone a healthy and
safe Holiday,he is happy being a part of a winning team.
Chairman LeVesque stated that the Headquarters project is two months ahead of schedule;that
the District is aligning its values, goals and mission statement with the incentive program and
congratulated staff for their hard work over the past year.
ADJOURN
The meeting adjourned at 6:50pm. nbi
Matt LeVesque,President
John J. Mura,Se etary
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