HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 05/09/2012 Approved May 23,2012
EAST VALLEY WATER DISTRICT MAY 9, 2012
REGULAR BOARD MEETING
MINUTES
The Chairman of the Board called the meeting to order at 5:30 p.m. Ms. Burke led the flag
salute.
PRESENT: Directors: Coleman, LeVesque, Sturgeon, Wilson
ABSENT: Directors: Morales
STAFF: John Mura, General Manager/CEO; John Vega, Assistant General
Manager; Brian Tompkins, Chief Financial Officer; Kathleen Burke,
Accounting Specialist II; Allen Williams, Production Supervisor;
Gary Young, Water Quality Supervisor; Cecilia Contreras,
Executive Assistant; Kerrie Bryan, Human Resources/Safety Risk
Manager; Andrew Theisen, Water Quality Worker I; Ig Seifert, Lead
Storekeeper/Buyer; Rick Becerra, Water Service Supervisor
LEGAL COUNSEL: Steve Kennedy
GUEST(s): Ernie Wong, City of Highland; Charles Roberts, Highland
Community News; Members of the public
APPROVAL OF AGENDA
The General Manager noted a correction to item #2e on the agenda.
Ms Contreras stated that item #2e, should be updated and read as follows:
Accounts Payable Disbursements: Accounts Payables checks #232409 through #232559
which were distributed during the period of April 19, 2012 through May 2, 2012 in the
amount of$1,327,400.65 and Payroll Fund Disbursements for the period May 2, 2012 in
the amount of$206,699.45 totaling $1,531,100.10.
M/S/C (Wilson-Coleman) that the May 9, 2012 agenda be approved as amended.
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PUBLIC PARTICIPATION
Chairman LeVesque declared the public participation section of the meeting open at 5:31
p.m.
Vice Chairman Morales arrived at 5:31 pm.
Mr. Malmberg clarified a statement that he made at the April 25`" board meeting regarding
the attendance of District staff at the meeting.
Mr. Wong expressed a warm welcome to the new General Manager and looks forward to
working with the District in the future; that the City of Highland is diligently working on
the Greenspot Road bridge project; that officials from the City and East Valley Water
District met to discuss an easement purchase relating to the project.
There being no further written or verbal comments, the public participation section was
closed.
APPROVAL OF BOARD MEETING MINUTES FOR APRIL 25, 2012
M/S/C (Sturgeon-Wilson) that the board meeting minutes for April 25, 2012 be
approved as submitted.
RESOLUTION 2012.07 — A RESOLUTION APPROVING MEMBERSHIP IN THE
ACWA JOINT POWERS INSURANCE AUTHORITY, CONSENTING TO JOIN
THE HEALTH BENEFITS PROGRAM OF THE ACWA JOINT POWERS
INSURANCE AUTHORITY, RATIFYING THE ACTION OF THE ACWA
HEALTH BENEFITS AUTHORITY BOARD OF DIRECTORS TO TERMINATE
THE HEALTH BENEFITS AUTHORITY JOINT POWERS AGREEMENT, AND
AUTHORIZING AND DIRECTING THE EAST VALLEY WATER DISTRICT TO
EXECUTE ALL NECESSARY DOCUMENTS
M/S/C (Sturgeon-Wilson) that Resolution 2012.07 be approved.
APPROVAL OF VEHICLES AND EQUIPMENT TO BE SOLD AT PUBLIC
AUCTION
M/S/C (Sturgeon-Wilson) that the vehicles and equipment to be sold at public
auction be approved.
DIRECTORS' FEES AND EXPENSES FOR MARCH AND APRIL 2012
M/S/C (Sturgeon-Wilson) that the Directors' fees and expenses for March and
April 2012 be approved.
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DISBURSEMENTS
L M/S/C (Sturgeon-Wilson) that General Fund Disbursements #232409 through
#232559 distributed during the period of April 19, 2012 through May 5, 2012 in the
amount of$1,327,400.65 and Payroll Fund Disbursements for the period May 5, 2012 in
the amount of$206,699.45 totaling $1,531,100.10 be approved.
DISCUSSION AND POSSIBLE ACTION REGARDING THE DISTRICT'S
STRATEGIC STAFFING PLAN
The Assistant General Manager provided a detailed presentation to the Board regarding
the District's Strategic Staffing Plan.
The Assistant General Manager discussed a number of items including but not limited to:
• Taking the steps to reach the District's Initiatives
• Resource Sharing
• Bridge gap in existing workforce
• Creating efficiencies throughout the District
• Communication
• Adjustments to schedules to cut overtime
L • Determined key positions to meet future needs
o Office Specialist
o Public Affairs/Conservation Officer
o Budget Analyst
MIS/C (Morales-Sturgeon) to accept and approve the strategic staffing plan as
presented.
GENERAL MANAGER/STAFF REPORTS
The General Manager reported on the following items:
• Staff installed a countdown timer in the board room that is tied to the expiration of
the lease for the headquarters facility.
• The District will be hosting the ACWA Region 9 Water Technology Innovations
on July 12, 2012.
• The Seven Oaks Dam Tour is scheduled for May 11, 2012; that currently there are
35 confirmed participants including members from Assembly member Amina
Carter's office, Senator Dutton's office, Assemblymen Morrell's office, San
Manuel, San Bernardino County Office of Emergency Services, and the Highland
Community News
L • The H2O Solar Race event will be held May 18-20, at Yucaipa Regional Park.
Information only
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LEGAL REPORT
No report at this time.
ORAL COMMENTS FROM THE BOARD OF DIRECTORS
Board Member Wilson is looking forward to the Seven Oaks Dam Tour this Friday.
Board member Coleman appreciates the effort on the countdown clock and stated that the
presentation given by staff was done very well.
Vice Chairman Morales offered his appreciation to staff and the community for attending
the board meetings.
Chairman LeVesque stated that he liked the countdown clock; that it sets a clear daily
representation of solving problems.
Information only.
The Board took a break at 6:08 pm.
The Board returned to session at 6:14 pm.
CLOSED SESSION
The Board entered into Closed Session at 6:35 p.m. as provided in the California Open
Meeting Law. Government Code Section 54945.9(a), to discuss the items listed on the
agenda.
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
The Board returned to regular session at 6:45 p.m. The items listed on the agenda were
discussed in closed session with no reportable action being taken.
The meeting adjourned at 6:45 p.m.
Matt LeVesque, President
John J. Mura, cretary
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