HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 05/23/2012 Approved June 13,2012
EAST VALLEY WATER DISTRICT MAY 23, 2012
REGULAR BOARD MEETING
MINUTES
The Chairman of the Board called the meeting to order at 5:30 p.m. Mr. Ron Coats led the
flag salute.
PRESENT: Directors: Coleman, LeVesque, Morales, Sturgeon, Wilson
ABSENT: Directors: None
STAFF: John Mura, General Manager/CEO; John Vega, Assistant General
Manager, John Vega; Brian Tompkins, Chief Financial Officer;
Kathleen Burke, Accounting Specialist II; Mike Henderson,
Production Superintendent; Gerald Sievers, Field Superintendent,
Andrew Theisen, Water Quality Technician; Martha Duran,
Engineering Executive Assistant; Becky Kasten, Accounting
Supervisor; Cecilia Contreras, Executive Assistant; Justine
Hendricksen, Administrative Manager
LEGAL COUNSEL: Steve Kennedy
GUEST(s): Members of the public
APPROVAL OF AGENDA
M/S/C (Wilson-Coleman) that the May 23, 2012 agenda be approved as submitted.
PUBLIC PARTICIPATION
Chairman LeVesque declared the public participation section of the meeting open at 5:31
p.m.
Mr. Coats commended staff and their efforts for making the recent District tour a success.
There being no further written or verbal comments, the public participation section was
closed.
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APPROVAL OF BOARD MEETING MINUTES FOR MAY 9, 2012
M/S/C (Sturgeon-Wilson) that the board meeting minutes for May 9, 2012 be
approved as submitted.
APPROVE 16 CONVEYANCE OF PIPELINE EASEMENTS TO EAST VALLEY
WATER DISTRICT (EASTWOOD FARMS PROJECT)
M/S/C (Sturgeon-Wilson) that the 16 conveyance of pipeline easements to East
Valley Water District (Eastwood Farms Project) be approved.
RESOLUTION 2012.08 — BANK DEPOSITOR AGREEMENT TO ADD/REMOVE
SIGNATORIES ON DISTRICT CHECKING ACCOUNT
M/S/C (Sturgeon-Wilson) that Resolution 2012.08 be approved.
DISBURSEMENTS
M/S/C (Sturgeon-Wilson) that General Fund Disbursements #232560 through
#232730 distributed during the period of May 9, 2012 through May 16, 2012 in the
amount of$623,287.66 and Payroll Fund Disbursements for the period May 16, 2012 in
the amount of$139,091.80 totaling $762,379.46 be approved.
DISCUSSION AND POSSIBLE ACTION REGARDING CLAIM FOR DAMAGES
AT 7511 PEACOCK AVE, HIGHLAND, FROM JOSEPHINE COSIO
Mr. Kennedy stated that the claim was received by the District on May 7, 2012, the
receipts that accompany the claim are dated in 2009, and the claim is outside the six
month or for certain types of claims the one year statute of limitations and suggests that
the Board reject the claim.
M/S/C (Wilson-Coleman) that the claim for damages at 7511 Peacock Ave,
Highland, from Josephine Cosio be rejected and referred to the District's legal counsel
and insurance carrier.
DISCUSSION REGARDING THE PROPOSED REVENUE PROJECTIONS FOR
THE FISCAL YEAR 2012/2013
Mr. Tompkins provided a detailed report and presentation to the Board regarding the
revenue projections for the fiscal year 2012-13. Mr. Tompkins discussed a number of
items including but not limited to:
• Organization direction established by the Board of Directors
• Strategic Initiatives and Strategic Staffing Plan
• Departmental budgets, responsibility and accountability
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• Water Fund
• Water Sales
• Meter Charges
• Sewer Fund
• Sewer System Charges
• Financial Resources
Mr. Tompkins stated that the expenditure projections for the fiscal year 2012/13 will be
presented at the June 13`h board meeting.
Information only.
GENERAL MANAGER/STAFF REPORTS
The General Manager reported on the following items:
• Draft Consumer Confidence Report
• Request for Proposals
o Landscape Services
o Sewer Master Plan
• H2O Solar Race Event
• Employee Retirement
Information only
LEGAL REPORT
No report at this time.
COMMITTEE REPORT
a. Legislative & Public Affairs Committee — Vice Chairman Morales stated that are
no changes to the District's legislative positions; that the committee will be
meeting next week to review requests from local legislators regarding pending
legislation. Vice Chairman Morales also stated that the committee discussed the
District's website and branding efforts.
Information only.
ORAL COMMENTS FROM THE BOARD OF DIRECTORS
Board member Wilson apologized for not being able to attend the recent tour.
Board member Coleman listed a number of items he would like the District to investigate.
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Board member Sturgeon attended Haaker Equipment's open house and training sessions
on May 22nd and was very impressed with the facility.
Chairman LeVesque stated that he and Board member Sturgeon attended the recent H2O
Solar Race event.
Vice Chairman Morales thanked staff for their continued support and for attending the
recent board meetings. Vice Chairman Morales also stated that the County of San
Bernardino Workforce Investment Board will be honoring veterans on Flag Day,
Thursday, June 14th at the Mojave Narrows Regional Park.
Information only.
The Board took a break at 6:19 pm.
The Board returned to session at 6:25 pm.
CLOSED SESSION
The Board entered into Closed Session at 6:25 p.m. as provided in the California Open
Meeting Law, Government Code Section 54945.9(a), to discuss the items listed on the
agenda.
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
The Board returned to regular session at 7:00 p.m. The items listed on the agenda were
discussed in closed session with no reportable action being taken.
The meeting adjourned at 7:01 p.m.
Matt LeVesque, President
r
John J. Mura, Se retary
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