HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 06/13/2012 Approved July 25,2012
EAST VALLEY WATER DISTRICT JUNE 13, 2012
REGULAR BOARD MEETING
MINUTES
The Chairman of the Board called the meeting to order at 5:30 p.m. Board member
Sturgeon led the flag salute.
PRESENT: Directors: LeVesque, Morales, Sturgeon, Wilson
ABSENT: Directors: Coleman
STAFF: John Mura, General Manager/CEO; John Vega, Assistant General
Manager; Brian Tompkins, Chief Financial Officer; Kerrie Bryan,
Human Resources/Safety Risk Manager Kathleen Burke,
Accounting Specialist II; Dale Barlow, Lead Water Service Worker;
Rick Becerra, Water Service Supervisor; Gerald Sievers, Field
Superintendent; Jon Peel, Water Service Worker II; Cecilia
Contreras, Executive Assistant; Becky Kasten, Accounting
Supervisor; Christianne Koide, Office Specialist II; Sarah Kurth,
Engineering Technician I; Justin Parker, Engineering Technician II
LEGAL COUNSEL: Steve Kennedy
GUEST(s): Robert M. Hackerd, Jr., Robert Wagner (Wagner & Bonsignore),
Roger Wright (Cajon High School), Members of the public
APPROVAL OF AGENDA
M/S/C (Wilson-Sturgeon) that the June 13, 2012 agenda be approved as submitted.
PUBLIC PARTICIPATION
Chairman LeVesque declared the public participation section of the meeting open at 5:31
p.m.
Board member Coleman arrived at 5:35 pm.
Mr. Hackerd addressed the Board regarding an East Valley Water District easement that
he states has not been recorded on his commercial property located in the City of
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Highland. Mr. Hackerd provided copies of the easement documents for each board
member to review at a later date.
The General Manager introduced Mr. Robert Wagner from Wagner& Bonsignore.
Mr. Wagner provided a brief update regarding the consulting services that he is
performing on behalf of the District.
Roger Light, from Cajon High School, offered his appreciation to the Board of Directors
and East Valley Water District for supporting Cajon High School students who
participated in the H2O Solar Race event. Mr. Light also stated that Ms. Contreras and
Ms. Duran were pivotal in success of the event. Mr. Light also provided a detailed power-
point presentation to the Board regarding the event.
There being no further written or verbal comments, the public participation section was
closed.
APPROVAL OF BOARD MEETING MINUTES FOR MAY 23, 2012
M/S/C (Wilson-Coleman) that the board meeting minutes for May 23, 2012 be
approved as submitted.
RESOLUTION 2012.06 — A RESOLUTION OF THE BOARD OF DIRECTORS OF
1111 THE EAST VALLEY WATER DISTRICT ACCEPTING NOTICE OF
COMPLETION BY EASTWOOD FARMS MUTUAL WATER DISTRICT
M/S/C (Wilson-Coleman) that Resolution 2012.06 be approved.
DIRECTORS' FEES AND EXPENSES FOR MAY 2012
M/S/C (Wilson-Coleman) that the Directors' fees and expenses for May 2012 be
approved.
AWARD OF CONTRACT FOR THE DISTRICT'S ANNUAL LANDSCAPE
MAINTENANCE TO EXCEL LANDSCAPING
MIS/C (Wilson-Coleman) that the contract for the District's annual landscape
maintenance be awarded to Excel Landscaping
AWARD OF CONTRACT FOR IMPLEMENTATION OF THE ITRON
AUTOMATED METER READING TO INLAND WATER WORKS SUPPLY
COMPANY
M/S/C (Wilson-Coleman) that the contract for the implementation of the Itron
automated meter reading system be awarded to Inland Water Works Supply Company.
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L DISBURSEMENTS
M/S/C (Wilson-Coleman) that General Fund Disbursements #232731 through
#232968 distributed during the period of May 17, 2012 through June 6, 2012 in the
amount of$1,283,247.33 and Payroll Fund Disbursements for the period June 6, 2012 in
the amount of$136,639.34 totaling $1,419,886.67 be approved.
DISCUSSION AND POSSIBLE ACTION REGARDING APPROVAL OF
MITIGATED NEGATIVE DECLARATION FOR PLANT 143
The Chairman asked for public comments regarding this item. No public comments were
received at this time.
M/S/C (Wilson-Coleman) that the Board adopt the Mitigated Negative Declaration
for Plant 143.
REVIEW AND DISCUSSION REGARDING THE PROPOSED EXPENDITURES
FOR THE FISCAL YEAR 2012/2013
The General Manager and Chief Financial Officer provided a detailed report and
L presentation to the Board regarding the expenditure projections for the fiscal year 2012-
13.
A number of items that were discussed including but not limited to:
• Organization direction established by the Board of Directors
• Strategic Initiatives and Strategic Staffing Plan
• Departmental budgets, responsibility and accountability
• Operating Revenues and Operating Expenditures by Department
• Water/Sewer Operating Funds
• Capital Projects
• Reserves
• General and Administrative Costs
• Capital Expenditures and Debt Service
The Board discussed, commented and asked a number of questions related to the proposed
budget expenditures including: the automated meter reading system, 3`d party payment
centers, unit cost and supply plan, safety and emergency response services, CIP program,
IT assessment, sewer vactor, vehicle maintenance programs and the Santa Ana Sucker
Task Force.
Board member Coleman congratulated staff on the rebates received from SCE.
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Vice Chairman Morales stated that he is very pleased with the new format and style of the
budget document and that it is very easy to navigate. The Vice Chairman also
commended staff for their efforts preparing the budget document.
Board member Wilson left the meeting at 6:56 pm.
Board member Sturgeon congratulated staff for their cost savings efforts this year.
Chairman LeVesque is pleased that that the budget reflects $810K slated for District
reserves. The Chairman also stated his appreciation to staff for developing and
constructing the 24" drain line for Plant 24.
No action taken, information only.
GENERAL MANAGER/STAFF REPORTS
The General Manager reported on the following items:
• Consumer Confidence Report
• 134 Bridge Project
• City of Highland's 4`h of July Parade
• The ASBCSD event that EVWD is hosting on June 18th
• ACWA Conference being held December 4-7
Information only
LEGAL REPORT
No report at this time.
COMMITTEE REPORTS
a. Legislative & Public Affairs Committee—Vice Chairman Morales stated that the
committee had met and discussed the District's Legislative Platform at the State
and Federal levels and the correlation to the District's approved Strategic Plan.
Vice Chairman Morales stated that the committee also discussed support letters
regarding AB 1508 and that the committee will be working on the implementation
of the District's draft Strategic Communications Plan.
ORAL COMMENTS FROM THE BOARD OF DIRECTORS
Board member Coleman stated that he attended the Inland Empire Water Friendly event at
the Home Depot.
Board member Sturgeon stated that this year's Consumer Confidence Report is the finest
report in 21 years.
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L ADJOURN
The meeting adjourned at 7:26 p.m.
t LeVesque, President
John J. Mura, S cretary
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