HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 11/28/2012 Approved January 9,2013
EAST VALLEY WATER DISTRICT NOVEMBER 28, 2012
REGULAR BOARD MEETING
MINUTES
The Chairman of the Board called the meeting to order at 5:30 p.m. Ms. Burke led the flag
salute.
PRESENT: Directors: LeVesque, Morales, Sturgeon Wilson
ABSENT: Directors: Coleman
STAFF: John Mura, General Manager/CEO; John Vega, Assistant General
Manager; Brian Tompkins, Chief Financial Officer; Justine
Hendricksen,Administrative Manager
111 LEGAL COUNSEL: Steve Kennedy
GUEST(s): Members of the public
APPROVAL OF AGENDA
M/S/C (Wilson-Morales) that the November 28, 2012 agenda be approved as
submitted.
PUBLIC PARTICIPATION
Chairman LeVesque declared the public participation section of the meeting open at 5:31
p.m.
There being no written or verbal comments,the public participation section was closed.
APPROVAL OF THE BOARD MEETING MINUTES FOR NOVEMBER 14, 2012
M/S/C (Wilson-Morales) that the board meeting minutes for November 14, 2012
be approved.
ACCEPT AND FILE THE FINANCIAL STATEMENTS FOR SEPTEMBER 2012
M/S/C (Wilson-Morales) that the financial statements for September 2012 be
accepted.
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APPROVE FACSIMILE SIGNATURE AGREEMENT BETWEEN EAST VALLEY
WATER DISTRICT AND CITIZENS BUSINESS BANK
M/S/C (Wilson-Morales) that the facsimile signature agreement between East
Valley Water District and Citizens Business Bank be approved.
RESOLUTION 2012.21 — A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE EAST VALLEY WATER DISTRICT ADOPTING A CONFLICT OF INTEREST
CODE
M/S/C (Wilson-Morales)that Resolution 2012.21 be approved.
APPROVED THE REQUEST TO CANCEL THE DECEMBER 26, 2012 BOARD
MEETING
M/S/C (Wilson-Morales) that the request to cancel the December 26, 2012 Board
meeting be approved.
DISBURSEMENTS
M/S/C (Wilson-Morales) that General Fund Disbursements #234629 through
#234770 distributed during the period of November 7, 2012 through November 20, 2012
in the amount of$1,004,795.07 and Payroll Fund Disbursements for the period November
20,2012 in the amount of$258,929.30 totaling$1,263,724.37 be approved.
2012 ANNUAL LEGISLATIVE REPORT PRESENTED BY MR. ROBERT REEB
(REEB GOVERNMENT RELATIONS,LLC)
Mr. Reeb provided his 2012 annual report to the Board. Mr. Reeb stated that the District
actively monitored or engaged in direct advocating on over 47 bills this year and
highlighted a number of these bills with the Board. Mr. Reeb also discussed the California
state budget, Proposition 30, pension reform, water bond, and legislation trends for the
coming year.
Information only.
DISCUSSION AND POSSIBLE ACTION REGARDING THE DISTRICT'S SCRAP
RECYCLING PROGRAM
The General Manager reviewed the District's current scrap metal recycling program with
the Board. He stated that the program serves as an example of environmental
stewardship and a leader in positive organization culture and recommends sharing the
proceeds with the Employee Events Committee to promote a more efficient use of
District resources,encourage environmental stewardship and maintain employee morale.
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M/S/C (Sturgeon-Morales) that 100% of the proceeds from the District's scrap
recycling program be allocated to the Employee Events Committee.
DISCUSSION AND POSSIBLE ACTION REGARDING THE LETTER OF INTENT
FOR COMPREHENSIVE EFFICIENCY AND CONSERVATION MEASURES
The General Manager reviewed the letter of intent with the Board. He stated that the
purpose of the program is to identify energy and operation cost-saving measures that
could be leveraged to modernize water delivery infrastructure; that the letter of intent
provides direction to Honeywell to conduct the detailed engineering program
development to participate in the Energy Efficiency and Conservation Measures Program.
M/S/C (Morales-Wilson) that the Board of Directors authorize the General
Manager to execute the letter of intent subject to minor revisions and final approval from
the District's legal counsel and the General Manager.
GENERAL MANAGER/STAFF REPORTS
The Assistant General Manager and Public Affairs/Conservation Officer reported on the
following:
• Highland Community article regarding the District's recent tour
• Community presentations
• San Manuel Band of Mission Indians safety fair
• EVWD awards banquet
• The District's website re-design
• Water conservation efforts and programs
• Sewer videoing and emergency sewer repairs
• Plant 150
Information only.
LEGAL COUNSEL REPORT
No reports at this time.
ORAL COMMENTS FROM THE BOARD OF DIRECTORS
Vice Chairman Morales stated that he will not be able to attend the December 12th
meeting; that he is looking forward to the holidays and hopes that everyone had a
wonderful Thanksgiving.
Director Sturgeon stated that he might not be able to attend the December 12th meeting;
that he is very pleased with staff and the direction that the District is heading.
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Chairman LeVesque stated that he is pleased with the direction the East Valley Water
District is moving in.
The Board took a break at 6:35 p.m.
CLOSED SESSION
The Board entered into Closed Session at 6:41 p.m. as provided in the California Open
Meeting Law, Government Code Section 54945.9(a), to discuss the items listed on the
agenda.
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
The Board returned to regular session at 7:09 p.m. The items listed on the agenda were
discussed in closed session with the following action being taken:
With respect to item #9 - The Board authorized staff and legal counsel by a 4-0 vote
(Director Coleman absent) to proceed with the filing of an appeal to the trial court's
decision and continue efforts with the Santa Ana Sucker Task Force.
With respect to item#10 - No reportable action taken.
With respect to item#11- No reportable action taken.
ADJOURN
The meeting adjourned at 7:11 p.m. kir 4
Matt LeVesqu•"'resident
John J. Mura,Se retary
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