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Home My WebLink AboutMinutes - EVWD Board of Directors - 02/08/2011 Approved March 22,2011 EAST VALLEY WATER DISTRICT February 8, 2011 REGULAR BOARD MEETING MINUTES The meeting was called to order at 3:03 p.m. by President Wilson. Mr. Kennedy led the flag salute. PRESENT: Directors: LeVesque, Malmberg, Morales, Sturgeon, Wilson ABSENT: None STAFF: Robert Martin, General Manager; Brian Tompkins, Chief Financial Officer; Ron Buchwald, District Engineer; Justine Hendricksen, Administrative Manager; Becky Kasten, Accounting Supervisor; Eileen Bateman, Executive Assistant LEGAL COUNSEL: Steve Kennedy GUEST (S): Charles Roberts (Highland Community News), Cara Van Dijk (CV Strategies), Ron Coats, Dr. Bill Mathis (Mathis Consulting Group) • PUBLIC COMMENTS President Wilson declared the public participation section of the meeting open at 3:04 pm. There being no verbal or written comments the public participation section was closed. APPROVAL OF AGENDA M/S/C (Malmberg-Sturgeon) that the February 8, 2011 agenda be approved as amended. President Wilson recommended to move Item#9 after Item# 5. Director Morales requested to recuse himself from Item #27 as he has not received clarification if there is a conflict of interest. APPROVAL OF BOARD MEETING MINUTES FOR JANUARY 25, 2011 M/S/C (Malmberg-Sturgeon) that the January 25, 2010 minutes be approved with the correction stated by Director Morales. Director Morales stated that a correction to the minutes on page three, paragraph four should read as follows: Director Morales stated that the JPA committee had reviewed the agreement with the City of San Bernardino. 1 Minutes 02/08/l1 etb DISBURSEMENTS M/S/C (Malmberg- LeVesque) that the General Fund Disbursements #227136 through #227302 which were distributed during the period of January 5, 2011 through January 12, 2011, in the amount of $1,143,094.82 and Payroll and Benefit contributions for the period ended January 12, 2011 and included checks and direct deposits, in the amount of $185,207.95 totaling $1,328,032.77 be approved. GENERAL MANAGERS EXPENSES M/S/C (Malmberg-Sturgeon) to approve the General Managers expenses as submitted. DISCUSSION AND POSSIBLE ACTION REGARDING THE DISTRICT'S STRATEGIC PLANNING PROCESS Dr. Mathis discussed the District's strategic planning process and reviewed the business plans. No action taken. RESOLUTION 2011.02 — A RESOLUTION OF EAST VALLEY WATER DISTRICT AUTHORIZING THE GENERAL MANAGER TO SIGN FUNDING AGREEMENT, CERTIFICATIONS, AND AMENDMENTS FOR FUNDING UNDER THE SAFE DRINKING WATER STATE REVOLVING FUND, AUTHORIZING THE GENERAL MANAGER TO APPROVE CLAIMS FOR REIMBURSEMENT; AUTHORIZING THE GENERAL MANAGER TO EXECUTE BUDGET AND EXPENDITURE SUMMARY; AUTHORIZING THE GENERAL MANAGER TO SIGN THE CONTRACTOR'S ‘..J RELEASE FORM; AND DEDICATING REVENUES FROM WATER RATES AS THE SOURCE OF REVENUE TO REPAY SAID LOAN M/S/C (LeVesque-Malmberg) to approve Resolution 2011.02. RESOLUTION 2011.01 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT ESTABLISHING POLICIES FOR ITS COMPENSATION, REIMBURSEMENT, ETHICS AND SEXUAL HARASSMENT TRAINING, AND INSURANCE COVERAGE M/S (Wilson-Sturgeon) to approve Resolution 2011.01 Director Morales reviewed the document and recommended that the Board consider a decrease in Directors compensation; that this item be on the next agenda for further discussion and update of Resolution 2011.01. M/S/C (Wilson-Sturgeon) to amend motion to reflect the recommendations to cut compensation and expenses by 25%. ORDINANCE 378 — AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT ESTABLISHING GUIDELINES FOR THE CONDUCT OF ITS PUBLIC MEETING AND ACTIVITIES 2 Minutes 02/08/11 etb Legal Counsel reviewed the ordinance and recommended that in the Ordinance section to include "as may be amended" in section 1, paragraph 1 relating to Exhibit "A" (Board Norms and procedures) M/S/C (LeVesque-Malmberg) to approve Ordinance 378 with the recommended changes by Legal Counsel. DISCUSSION AND POSSIBLE ACTION REGARDING THE DISPOSAL OF THE DISTRICT'S OUTDATED MRE'S M/S/C (LeVesque-Malmberg) to direct staff to dispose of the District's outdated MRE's. DISCUSSION AND POSSIBLE ACTION REGARDING THE NOTIFICATION OF NOMINATIONS FOR THE SPECIAL DISTRICT RISK MANAGEMENT AUTHORITY (SDRMA) BOARD OF DIRECTORS ELECTIONS FOR 2011 Information only. REVIEW AND APPROVE THE DISTRICT'S FLEXIBLE SPENDING ACCOUNT PLAN DOCUMENTS Mr. Tompkins reviewed the Flexible Spending Account plan with the Board; that it is recommended for the Board to adopt the plan on an annual basis. Director Morales addressed a format issue with page 1 of the document. Director Sturgeon stated that the Board approve the plan for 2011 and direct to the policy committee for review for 2012. M/S/C (LeVesque-Morales) to approve the District's Flexible Spending Account plan documents for 2011. DISCUSSION AND POSSIBLE ACTION REGARDING THE DISTRICT'S BILLING PROVISIONS The General Manager stated that he and Director Sturgeon had discussed possible changes to customer billing; that a level pay plan be discussed on the next agenda. Director Sturgeon would like to see all customers have identical sewer charges and not the $2.00 surcharge; to have a single line item on bills for the treatment/collection charge; to also see the water usage in gallons and not cubic feet as well as have a pie chart for usage. No action taken. REVIEW AND ACCEPT FINANCIAL STATEMENTS FOR THE PERIOD ENDED DECEMBER 31, 2010 The Chief Financial Officer gave a detailed overview of the Financial Statement for period ended December 31, 2010. 3 Minutes 02/08/II etb M/S/C (Sturgeon-Malmberg) to accept the Financial Statements for the period ended December 31, 2010. DIRECTORS' FEES AND EXPENSES FOR JANUARY 2011 M/S/C (Malmberg-LeVesque) to approve the Directors' Fees and Expenses for January 2011. REVIEW AND ACCEPT THE INVESTMENT REPORT FOR THE QUARTER ENDED DECEMBER 31,2010 M/S/C (Sturgeon-LeVesque) to accept the Investment Report for the quarter ended December 31, 2010. GENERAL MANAGER/STAFF REPORTS The General Manager stated that high-flow testing at the Seven Oaks Dam is scheduled for February 17th; that a limited number of vehicles will be granted access; that Board members who want to attend to coordinate with Administration so that the proper notice can be posted to comply with the Board policy; that ARkSTORM will be discussed on February 18th at the Yucaipa Community Center; Mr. Sturdivan has been working with USGS and CalEMA for this event. Director Malmberg and Wilson stated their interest in attending the ARkSTORM event. Mr. Buchwald stated that the pipe bursting for the sewer replacement project went very well;that the next pipe bursting will take place at the end of the week; that well 24B will be flushed again in the near future;that plant 134 is under way. Director LeVesque is interested in viewing the pipe bursting. CONSULTANT REPORTS Ms Van Dijk gave a brief update on Community affairs; that the customer survey is getting positive response; that a message regarding the on-line survey will be placed on the customer bills and posted at the offices. COMMITTEE REPORTS a. Legislative (Standing) — A meeting is scheduled for February 10, 2011. Director Morales stated that the Committee will be reviewing the Santa Ana Sucker strategies; that AB262 redraws boundaries for the Santa Ana Regional Water Quality Control Board. b. Community Affairs (Standing) — Next meeting is scheduled for February 24, 2011. No comments at this time. c. Policy (Ad-Hoc)—No comments at this time. The Board President wants to appoint Director Malmberg and Director LeVesque to the new MOU Negotiation Committee. 4 Minutes 02/08/11 etb ORAL COMMENTS FROM BOARD OF DIRECTORS Director Morales stated that he had an article from Elsinore Valley regarding a new program that provides low flow showerheads, aerators and "Stealth" toilets; that the cost of the program is approximately $lmillion; that he ran in to June Yamamoto and she had requested give-a-ways for the Highland Chamber fundraiser; that staff had given him a bag full of items for the event; he also expressed his appreciation to the Board for allowing the District to subscribe to the Capitol Track; that he sat on a state-wide panel that worked on a brochure for financial management for elected officials Director Malmberg stated that he had received a door-hanger regarding a water leak on his property. Director Sturgeon clarified his statement from a prior Board meeting regarding "lazy idiots"; was regarding the Board and not staff; that he apologizes to anyone who may have taken offense. President Wilson stated that he will be attending the ACWA Leg Symposium. LETTER TO THE DISTRICT FROM THE SAN BERNARDINO VALLEY WATER CONSERVATION DISTRICT REGARDING THE STATUS REPORT ON WASH PLAN ACTIVITIES Information only. LETTER OF APPRECIATION TO THE DISTRICT FROM CWO DANIEL "MORGAN" DYER, USMC (RET), REGARDING DISTRICT EMPLOYEE Information only. WATER EDUCATION FOUNDATION'S "2011 WATER TOURS", VARIOUS DATES AND LOCATIONS Information only. ACWA'S 2011 WASHINGTON, D.C. CONFERENCE, MARCH 1-3, 2011 Information only. WATER EDUCATION FOUNDATION'S "LOWER COLORADO RIVER TOUR", LAS VEGAS, MARCH 16-18, 2011 Information only. SPECIAL DISTRICT AND LOCAL GOVERNMENT INSTITUTE "ADVANCED STUDIES, THE EXCEPTIONAL AGENCY", INDIAN WELLS, APRIL 28-29, 2011 Information only. The Board took a break at 5:00 pm 5 Minutes 02/08/I1 etb The Board returned to session 5:05 pm CLOSED SESSION The Board entered into Closed Session at 5:05 p.m. as provided in the California Open Meeting Law. Government Code Section 54945.9(a), to discuss those items listed on the agenda. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to regular session at 5:31 p.m. The items listed on the agenda were discussed in closed session with no reportable action. ADJOURN The meeting was adjourned at 5:31 p.m. until the next regularly sche uled Board Meeting. eor ilson, rest ent Robert E. Martin, Secretary 6 Minutes 02/08/11 etb