HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 03/08/2011 Approved April 12,2011
EAST VALLEY WATER DISTRICT March 8,2011
REGULAR BOARD MEETING
MINUTES
President Wilson called the meeting to order at 3:00 p.m. Director Malmberg led the flag
salute.
PRESENT: Directors: LeVesque, Malmberg, Sturgeon, Wilson
ABSENT: Directors: Morales
STAFF: Robert Martin, General Manager; Ron Buchwald, District
Engineer; Gary Sturdivan, Regulatory Affairs Director; Becky
Kasten, Accounting Supervisor; Eileen Bateman, Executive
Assistant; Justine Hendricksen, Administrative Manager
LEGAL COUNSEL: Steve Kennedy
GUEST(S): Charles Roberts (Highland Community News), Cara Van Dijk (CV
Strategies)
APPROVAL OF AGENDA
M/S/C (Malmberg-LeVesque) that the March 8, 2011 agenda be approved as
submitted.
PUBLIC PARTICIPATION
President Wilson declared the public participation section of the meeting open at 3:01
p.m.
There being no verbal or written comments the public participation section was closed.
DISBURSEMENTS
M/S/C (Sturgeon-Malmberg) that General Fund Disbursements #227619 through
#227761 distributed during the period of February 15, 2011 through March 1, 2011, in
the amount of$742,390.67 and Payroll Fund Disbursements for the period ended March
1, 2011 in the amount of$228,351.24 totaling $971,041.91 be approved.
GENERAL MANAGER'S EXPENSES
M/S/C (Sturgeon-Malmberg) that the General Manager's expenses be approved as
submitted.
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REVIEW AND DISCUSSION OF ORDINANCE 371 — AN ORDINANCE OF THE
EAST VALLEY WATER DISTRICT SETTING COMPENSATION FOR THE
BOARD OF DIRECTORS
This item has been referred to the Policy Committee for further review.
DISCUSSION AND POSSIBLE ACTION REGARDING THE DISTRICT'S MID-
YEAR BUDGET REVIEW
The General Manager reviewed the mid-year budget with the Board.
Director Morales arrived at 3:16 p.m.
The Board reviewed the proposed mid-year adjustments made by the General Manager
and Chief Financial Officer.
M/S (Malmberg-Sturgeon) that the District approve $15K to the Water Resource
Institute.
After a brief discussion Director's Malmberg and Sturgeon withdrew their motions.
M/S/C (Malmberg-Sturgeon) that the amended 2010-2011 mid-year budget be
approved absent the deletion of the Water Resources Institute support.
DISCUSSION AND POSSIBLE ACTION REGARDING DISTIRCT EXPENSES
AND COST CONTROLS
No action taken.
DISCUSSION AND POSSIBLE ACTION REGARDING DIRECTOR
LEVESQUE'S PREVIOULY APPROVED EXPENSE REPORTS
Vice President LeVesque considers newspaper subscriptions a service that he uses for
information that deals with water related items. He would like the Policy Committee to
review this item and make their recommendations to the Board.
Mr. Kennedy stated that reimbursements for newspaper subscriptions many not comply
with AB1234.
No action taken.
Effective March 8, 2011 the Policy Committee is now a standing committee.
DIRECTORS' FEES AND EXPENSES FOR FEBRUARY 2011
M/S/C (Sturgeon-Malmberg) that the Directors expenses for February 2011 be
approved.
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GENERAL MANAGER/ STAFF REPORTS
The General Manager reported on the District's operations to date; that a customer has a
number of concerns relating to his property when the District is required to flush Well 40;
that EVWD and the City of Highland are working on a collaborative effort to mitigate the
impact due to flushing Well 40; that the Water Conservation District will be discussing
water extraction fees at their meeting on March 9, 2011.
Mr. Sturdivan provided information relating to storm damages that occurred at Plants
134, 146, 140, 148 and 137; that the District has received a signed funding agreement for
Plant 150 ; that the Eastwood Farms funding agreement should be sent to the District
within three weeks; that Nestle Water has donated bottled water to the District for
emergency purposes.
Ms. Hendricksen stated that the required 700 forms need to be turned into the
Administration Department by March 22"d
Mr. Buchwald provided information regarding the District's Urban Water Management
Plan and the Water Wise partnership with the Home Depot.
Mr. Tompkins reviewed the Financial Statements for the month ended January 31, 2011.
Information only.
CONSULTANTS REPORTS
Ms. Van Dijk stated that CV Strategies is working on a number of items for the District
including messaging information for the upcoming Highland Harvest Festival.
COMMITTEE REPORTS
a. Legislative Committee (Standing) — The committee will be meeting on Friday to
discuss the current session bills.
b. Community Affairs Committee (Standing) — The District reviewed the strategic
communication report prepared by CV Strategies.
c. Policy Committee (Ad-Hoc) — The committee will be meeting on Monday to
discuss the purchasing policy.
d. Labor Negotiating Committee (Ad-Hoc) — The committee will be meeting on
Wednesday.
e. Succession Planning Committee (Ad-Hoc)—No report.
ORAL COMMENTS FROM BOARD OF DIRECTORS
Director Sturgeon offered his appreciation to EVWD staff for all the work they do
throughout the District.
President Wilson stated that he attended Metropolitan Water District's board meeting
with Director Sturgeon.
The Board took a break at 4:57 p.m.
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The Board returned to session at 5:05 p.m.
CLOSED SESSION
The Board entered into Closed Session at 5:05 p.m. as provided for in the California
Open Meeting Law, Government Code Section 54945.9(a), to discuss those items listed
on the agenda.
ADJOURN TO REGULAR SESSION
President Wilson declared that the meeting adjourn to regular session.
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
The Board returned to session at 5:25 p.m. The items listed on the agenda were discussed
in closed session with no reportable action being taken.
ADJOURN
The meeting was adjourned at 5:25 p.m.
eorge E. Wilson, President
Ro ert E. Martin, Secretary
J
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