HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 05/24/2011 Approved June 28,2011
EAST VALLEY WATER DISTRICT May 24, 2011
REGULAR BOARD MEETING
MINUTES
The meeting was called to order at 3:00 p.m. by President Wilson. Director Sturgeon led the flag
salute.
PRESENT: Directors: LeVesque, Malmberg, Morales, Sturgeon, Wilson
ABSENT: None
STAFF: Robert Martin, General Manager; Brian Tompkins, Chief Financial
Officer; Ron Buchwald, District Engineer; Justine Hendricksen,
Administrative Manager; Becky Kasten, Accounting Supervisor; Gary
Sturdivan, Safety and Regulatory Affairs Director; Eileen Bateman,
Executive Assistant
LEGAL COUNSEL: Steve Kennedy—Arrived at 4:45pm
GUEST (S): Charles Roberts (Highland Community News), Cara Van Dijk (CV
Strategies), Robert De Loach (DeLoach and Associates), Alan Dyer (West
Valley Water District, Mary Lou Cottin (Kennedy/Jenks), Paula Stevens
(BGMWC), Richard Cismowski (BGMWC), Joan Cismowski (BGMWC),
Jack Mortenson, Jacob Duncan (BGMWC), Dout Guyette (BGMWC),
Doug DuBois, Mary Shaw, Bill Brunick (BBMB)
PUBLIC COMMENTS
President Wilson declared the public participation section of the meeting open at 3:02 pm. He
welcomed the public to the meeting and requested self introductions from the public.
There being no verbal or written comments the public participation section was closed.
APPROVAL OF AGENDA
President Wilson requested that the order of the agenda items following the consent calendar be
in the following order: #11, 14, 8, 9, 10, 12, 13, 15 and continue to the end of the agenda.
M/S/C (LeVesque-Sturgeon) that the May 24, 2011 agenda be approved as amended.
Director Morales stated that he will be recusing himself from item #22.
APPROVAL OF BOARD MEETING MINUTES FOR MARCH 22, 2011
M/S/C (Malmberg-LeVesque) that the March 22, 2011 minutes be approved as
submitted.
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APPROVAL OF BOARD MEETING MINUTES FOR APRIL 12, 2011
M/S/C (Malmberg-LeVesque) that the April 12, 2011 minutes be approved as submitted.
APPROVAL OF BOARD MEETING MINUTES FOR APRIL 26, 2011
M/S/C (Malmberg-LeVesque) that the April 26, 2011 minutes be approved as submitted.
DISBURSEMENTS
M/S/C (Malmberg-LeVesque) that the General Fund Disbursements #228497 through
#228664 which were distributed during the period of May 3, 2011 through May 17, 2011, in the
amount of $1,203,186.52 and Payroll and Benefit contributions for the period ended May 17,
2011 and included checks and direct deposits, in the amount of $279,026.76 totaling
$1,482,213.28 be approved.
GENERAL MANAGERS EXPENSES
M/S/C (Malmberg-LeVesque)that the General Managers expenses be approved.
Item # 11
DISCUSSION AND REVIEW OF THE DISTRICT'S REGIONAL URBAN WATER
MANAGEMENT PLAN
The General Manager provided an overview regarding the Regional Urban Water Management
Plan and introduced Ms Mary Lou Cottin.
Ms Cottin proved a detailed report of the District's Regional Urban Water Management Plan; she
stated that the initial Plan is due July 2011; she also discussed a number of items including but
not limited to issues regarding water use target methods, methods for achieving conservation,
implementation of the plan,joint preparation of the plan, cost effectiveness to achieve the plan
Item # 14
DISCUSSION AND POSSIBLE ACTION REGARDING APPROVAL OF THE
PRELIMINARY ENGINEERING REPORT SUBMITTED BY W.J. MCKEEVER INC.
FOR THE BGMWC CONSOLIDATION, APPROVE THE DESIGN AND CEQA
COMPLIANCE PROPOSALS BY W.J. MCKEEVER AND TOM DOTSON &
ASSOCIATES, AND TO ADOPT THE AGREEMENT TO TRANSFER WATER
SERVICE WITH BGMWC
The General Manager reviewed the information regarding Baseline Gardens Mutual Water
Company; that he recommends the Board accept and approve the report .
M/S (LeVesque-Sturgeon) to approve the preliminary engineering report submitted by
W.J. McKeever, Inc.
A number of items were discussed including the types of the meters that were going to be used
and clarification regarding the costs related to the initial meters.
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Directors LeVesque and Sturgeon amended their motions to include the approval of the design
and CEQA compliance proposals and to adopt the agreement to transfer water service with
Baseline Gardens Mutual Water Company.
M/S/C (LeVesque-Sturgeon) to approve the motion as amended.
Item# 8
DISCUSSION AND POSSIBLE ACTION REGARDING THE TEMPORARY ABOVE
GROUND DRAIN LINE FOR PLANT 40
Mr. Buchwald gave an overview of the temporary drain line; that options were discussed with
the City of Highland; that a 30-day period has been approved by the Highland City Council; that
the piping be purchased and installed.
M/S (Morales-Malmberg) to rent the temporary pipeline for one month.
Director Morales stated his concerns with a long term solution; that when the City's storm drain
is completed there is no longer a need for the piping.
Director LeVesque stated that the ultimate solution is to install a storm drain; that he would like
to review additional options that are available.
Director Malmberg stated that it would be more cost effective to purchase the piping and add it
to the Districts inventory as opposed to renting the pipe.
M/S/C (Morales-Malmberg) to amended their motions to purchase the pipe for the above
ground drain line for plant 40 and direct staff to review other alternatives and make a final
decision that is in the best interest of the District.
Item# 9
DISCUSSION AND POSSIBLE ACTION REGARDING THE DISTRICT'S 2011-2012
BUDGET
The General Manager reviewed the information that was discussed at the prior Board meeting
regarding the District's budget; he stated that the sewer treatment rate increase was the primary
concern; that the District is currently paying the sewer treatment charge and the rate will increase
again in January 2012; that if the District continues to cover the increased rates for the sewer
treatment there will be issues concerning the District bonds and may have impacts on the
Districts ability for receiving state funding grants; he presented two draft budgets for the Board
to review; he recommends the adoption of Budget#1 which includes a sewer rate increase.
M/S(Malmberg-Morales) to adopt budget #1(increase in sewer rates).
Director LeVesque stated that he would like to go through the budget line by line and see if there
are alternatives to the two proposed budgets.
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Directors Malmberg and Morales withdrew their motions and directed staff to bring the budget
back to next meeting.
M/S (Sturgeon-LeVesque) to approve budget#2 (no sewer rate increase).
Director LeVesque withdrew his motion and would like to form a budget committee to review
the proposed budgets.
The motion failed.
M/S (LeVesque-Malmberg) that a Budget Committee be formed to review the budget and
that the budget be brought back to the Board for discussion at the June 14, 2011 board meeting.
Director LeVesque would like more time to make a decision; that he is not opposed to delaying
the budget in order to explore all available options; that he would like to see a more creative
budget.
Director Malmberg stated that the District has no control over the sewer treatment rate increase;
that the sewer increase are a large amount for the District to absorb.
Director Sturgeon is not in favor of the motion and would rather set up a special meeting to
discuss the budget; that he would like to see the budget pass without any sewer rate increases to
rate payers. Director Sturgeon would like to know if another CPA could be more creative in the
analysis of the District's financials and that perhaps Mr. Tompkins is too conservative.
Director LeVesque and Malmberg withdrew their motions.
The General Manager stated that the only other alternative to achieve the reductions that the
Board is proposing is to reduce staff and, that the District is working currently under a hiring
freeze.
M/S (Morales-Malmberg) to direct staff to bring the proposed budgets back to next
meeting for further review.
Director Wilson stated that he is in favor of approving Budget #1; that Rancho Cucamonga and
Loma Linda have passed budgets that have included the sewer rate increases.
Directors Morales and Malmberg withdrew their motions.
A Special Meeting has been set for June 9, 2011 at 9 a.m.
Item# 10
DISCUSSION AND POSSIBLE ACTION REGARDING THE SCHEDULING OF A
PROP 218 HEARING TO CONSIDER A SEWER TREATMENT FEE INCREASE
No action taken.
Item # 12
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DISCUSSION AND POSSIBLE ACTION REGARDING PLANT 143 FACILITY
PLANNING STUDY (TECHNICAL MEMORANDUM) PREPARED BY CDM
The General Manager reviewed the feasibility report with the Board; that he recommends
moving forward with the study.
M/S/C (LeVesque-Malmberg) to approve Plant 143 Facility Planning Study prepared by
CDM.
Item # 13
DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE THE GENERAL
MANAGER TO ENTER INTO AN AGREEMENT WITH CDM TO PERFORM FINAL
DESIGN FOR PLANT 143 (AIR REDUCTION AND BLENDING FACILITY PROJECT)
M/S/C (LeVesque-Malmberg) to authorize the General Manager to enter into an
agreement with CDM to perform final design for plant 143.
Item # 15
DISCUSSION AND POSSIBLE ACTION REGARDING THE ADOPTION OF
RESOLUTION 2011.08 AND APPROVE THE AGREEMENT AND ELECTION TO
JOIN THE CALIFORNIA EMPLOYER'S RETIREE BENEFIT TRUST PROGRAM
("CERBT")
M/S/C (LeVesque-Malmberg) that Resolution 2011.08 be approved.
GENERAL MANAGER/STAFF REPORTS
Mr. Tompkins stated that he has a tour scheduled in mid June with Citizens Business Bank to
review their lock box processing facility.
CONSULTANT REPORTS
Ms Van Dijk gave a brief update on Community Affairs; that the District's Consumer
Confidence Report is near completion and will be ready to print by June 13, 2011.
Mr. Kennedy apologized for being late to the meeting; nothing to report.
COMMITTEE REPORTS
a. Legislative (Standing) — Director Morales stated that new bills and amendment
activities will be underway; that the committee will schedule a meeting soon to
discuss upcoming legislation.
b. Community Affairs (Standing) — Director Sturgeon stated that discussions are going
well; that the committee will be discussing level pay plan options; that the editorial in
the Highland News needs to clarify the actual amount paid to CV Strategies.
c. Policy (Standing)—No comments at this time. Meeting scheduled for May 27, 2011.
d. Labor Negotiating Committee (Ad-Hoc) —No comments at this time.
e. Succession Planning Committee (Ad-Hoc)—No comments at this time.
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ORAL COMMENTS FROM BOARD OF DIRECTORS
Director Malmberg stated that he is proud to be an American.
Director Sturgeon stated that he received the Water Education Foundation newsletter and noticed
a picture of District employees and himself at the Water Quality Conference.
Director LeVesque apologized for creating tension during the discussion of the Budget.
The Board took a break at 5:12 pm
The Board returned to session at 5:22 pm
CLOSED SESSION
The Board entered into Closed Session at 5:22 p.m. as provided in the California Open Meeting
Law. Government Code Section 54945.9(a),to discuss those items listed on the agenda.
Director Morales recused himself from item #22 and left the meeting at 5:50 p.m.
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
The Board returned to regular session at 6:41 p.m. The items listed on the agenda were discussed
in closed session with no reportable action.
ADJOURN
The meeting was adjourned at 6:41 p.m. until the next regularly scheduled Board Meeting.
eorge ilson, resident
Robert E. Martin, Secr ary
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