HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 05/10/2011 Approved June 14,2011
EAST VALLEY WATER DISTRICT MAY 10, 2011
REGULAR BOARD MEETING
MINUTES
Vice President LeVesque called the meeting to order at 3:00 p.m. Ms Aldstadt led the flag
salute.
PRESENT: Directors: LeVesque, Malmberg, Morales, Sturgeon
ABSENT: Wilson
STAFF: Robert Martin, General Manager; Ron Buchwald, District Engineer;
Brian Tompkins, Chief Financial Officer; Gary Sturdivan, Safety &
Regulatory Affairs Director; Eileen Bateman, Executive Assistant;
Becky Kasten, Accounting Supervisor; Justine Hendricksen,
Administrative Manager
LEGAL COUNSEL: Steve Kennedy
GUEST(s): Charles Roberts (Highland Community News), Cara Van Dijk (CV
Strategies), Mary Shaw, Stacy Aldstadt (SBMWD)
APPROVAL OF AGENDA
A request was made to remove items # 3, 4 and 5 from the agenda for further review and
clarification.
M/S/C (Sturgeon-Malmberg) that the May 10, 2011 agenda be approved with the
deletion of items 3, 4 and 5.
PUBLIC PARTICIPATION
Vice President LeVesque declared the public participation section of the meeting open at
3:01 p.m.
There being no written or verbal comments, the public participation section was closed.
Information only.
Minutes:05/10/11 jph
RESOLUTION 2011.06 —A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE EAST VALLEY WATER DISTRICT, NOTICE OF COMPLETION,
EXECUTED BY THE DISTRICT TO REHABILITATE AND IMPROVE
EFFICIENCIES AT WELL 141
M/S/C (Sturgeon-Malmberg) that Resolution 2011.06 be approved.
DISBURSEMENTS
M/S/C (Sturgeon-Malmberg) that General Fund Disbursements #228340 through
#228496 distributed during the period of April 19, 2011 through May 2, 2011 in the
amount of $804,234.62 and Payroll Fund Disbursements for the period ended May 2,
2011 in the amount of$221,726.47 totaling $1,025,961.09 be approved.
REVIEW AND ACCEPT FINANCIAL STATEMENTS FOR THE MONTH
ENDED MARCH 31, 2011
Mr. Tompkins reviewed the financial statements with the Board.
M/S/C (Malmberg-Morales) that the financial statements for the month ended
March 31, 2011 be accepted.
DIRECTORS' FEES AND EXPENSES FOR APRIL 2011
M/S/C (Sturgeon-Malmberg) that the Directors fees and expenses for April 2011
be approved.
DISCUSSION AND POSSIBLE ACTION REGARDING THE STATE BOARD'S
PROPOSED SANITARY SEWER SYSTEM WASTE DISCHARGE
REQUIREMENTS
The General Manager reviewed the current sewer overflow prevention program with the
Board; he stated that there are a series of new regulations being proposed by the State
Water Resources Control Board; that CDM has reviewed the proposals and has prepared
comments for the Board's review. The General Manager also stated that he has sent a
letter to the State Board regarding the proposed regulations and a copy of the letter is
included in the Board packet.
Director Morales would like to know if the General Manager has discussed this issue with
any other agency in the area.
This item has been referred to the Legislative Committee for review. Information only.
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REVIEW AND DISCUSSION REGARDING THE PROPOSED 2011-12 BUDGET
The General Manager stated that there are two budgets included for review; that budget #1
recommends that the District move forward with a Prop 218 rate hearing with an effective
rate increase date of August 1, 2011 and January 1, 2012. Budget #2 assumes that the
District does not approve the pass-through sewer rate charges from the City of San
Bernardino and that there will be an $800K shortfall. Budget #2 also includes significant
cuts throughout the District. The Clean Water Factory is not included in San Bernardino's
increase. The City of San Bernardino is also reviewing a "Matrix" study that may have
serious implications to the District. One item of concern is that the City of San
Bernardino will take sewer revenues from the City Water Department and use them in the
cities general fund.
A number of items were discussed in great detail including but not limited to:
• Water/Sewer employee allocations
• Outsourcing meter reading & underground service alerts
• Purchasing used vehicles
• AMR meters
• Electronic payment options
• Outsourcing IT
• New technology to replace overhead
• Employee vehicle use
• Outsourcing fleet
The Board also discussed the debt coverage ratios that need to be maintained so that the
District does not go into technical default with the bond holders.
A number of recommendations, changes and allocations were suggested by the Board.
Staff will make these changes and present them to the Directors at the next board meeting.
Information only.
GENERAL MANAGER/STAFF REPORTS
The General Manager reported on the District's operations to date; that the City of
Highland Council meeting is tonight and they will be discussing the District's request
regarding Well 40; that there was an email problem over the weekend and the IT
department is working on the problem. Information only.
CONSULTANT REPORTS
Ms Van Dijk stated that CV Strategies is currently working on a number of items
including:
• Solar Challenge Press Release
• Community Affairs Budget
3 Minutes:05/10/11 jph
• General Manager Presentations
• CCR/Newsletter
COMMITTEE REPORTS
a. Legislative (Standing)—The Legislative Committee met on May 28th and reviewed
over 55 bills. The General Manager also gave an update regarding the SAS Task
Force and his upcoming briefing in Washington D.C.
b. Community Affairs (Standing)—The committee recently met and are reviewing all
aspects of public outreach for the District and a possible budget of$150K for the
committee.
c. Policy Committee (Ad-Hoc) —No report.
d. Labor Negotiations (Ad-Hoc)—No report.
e. Succession Planning Committee (Ad-Hoc)—No report.
Information only.
ORAL COMMENTS FROM THE BOARD OF DIRECTORS
Director Morales offered his appreciation to staff for the budget modifications that were
made.
Director Sturgeon stated that he appreciates all that staff does for the District.
Information only.
ASSOCIATION OF THE SAN BERNARDINO COUNTY SPECIAL DISTRICT
MEMBERSHIP MEETING HOSTED BY THE INLAND EMPIRE RESOURCE
CONSERVATION DISTRICT, REDLANDS, MAY 16, 2011
WATER EDUCATION FOUNDATION'S "BAY-DELTA" TOUR,
SACRAMENTO, JUNE 15-17, 2011
SAN BERNARDINO AREA CHAMBER OF COMMERCE "LEGISLATIVE
BREAKFAST" SHANDIN HILLS GOLF CLUB,JUNE 24, 2011
The Board took a five-minute break at 5:20 pm.
The Board returned to session at 5:24 pm.
CLOSED SESSION
The Board entered in Closed Session at 5:24 p.m. as provided in the California Open
Meeting Law, Government Code Section 54945.9(a), to discuss those items listed on the
agenda.
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4 Minutes: 05/10/11 jph
Director Morales recused himself from discussion of all matter related to Item No.20 due
to his membership in SBPEA and physically vacated the building prior to the Board's
deliberation of that item.
ADJOURN TO REGULAR SESSION
Vice President LeVesque declared that the meeting adjourn to regular session.
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
The Board returned to session at 5:30 p.m. The items listed on the agenda were discussed
in closed session with no reportable action being taken.
ADJOURN
The meeting was adjourned at 5:30 p.m.
eorge E. Wilson, resident
Robert E. Martin, Secretary
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