HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 06/28/2011 Approved July 26,2011
EAST VALLEY WATER DISTRICT June 28, 2011
REGULAR BOARD MEETING
MINUTES
President Wilson called the meeting to order at 3:01 p.m. The General Manager led the flag
salute.
PRESENT: Directors: LeVesque, Malmberg, Morales, Sturgeon, Wilson
ABSENT: Director: None
STAFF: Robert Martin, General Manager; Brian Tompkins, Chief Financial
Officer; Ron Buchwald District, Engineer; Cecilia Contreras,
Administrative Office Specialist; Gary Sturdivan Safety and Regulatory
Affairs Director; Justine Hendricksen, Administrative Manager
LEGAL COUNSEL: Steve Kennedy
GUEST (S): Charles Roberts (Highland Community News), Alex Altman (CV
Strategies), Robert DeLoach (DeLoach & Associates, LLC), Ron Coats
Samuel Olsen (Sandia Labs), Lon Dawson (Sandia Labs), Doug Daily
(Sandia Labs)
APPROVAL OF AGENDA
President Wilson requested that item #34 be addressed following the consent calendar.
M/S/C (LeVesque-Malmberg) that the June 28, 2011 agenda be approved with the
request by President Wilson to have item #34 follow the consent calendar.
PUBLIC PARTICIPATION
President Wilson declared the public participation section of the meeting open at 3:02 p.m.
There being no written or verbal comments, the public participation section was closed.
DISBURSEMENTS
M/S/C (Malmberg-LeVesque) that the General Fund Disbursements #228879 through
#229048 which were distributed during the period of June 8, 2011 through June 20, 2011, in
the amount of$929,935.20 and Payroll and benefit contributions for the period ended June 20,
2011and included checks and direct deposits, in the amount of $221,203.24 be approved.
Total Disbursement for the period $1,151,138.44 are approved.
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APPROVAL OF BOARD MEETING MINUTES FOR MAY 24, 2011
M/S/C (Malmberg-LeVesque) that the Board meeting minutes for May 24, 2011 be
approved as submitted.
APPROVAL OF SPECIAL MEETING MINUTES FOR JUNE 9, 2011
M/S/C (Malmberg-LeVesque) that the special meeting minutes for June 9, 2011 be
approved as submitted.
RESOLUTION 2011.10—A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE EAST VALLEY WATER DISTRICT NOTICE OF COMPLETION EXECUTED
BY THE DISTRICT FOR PLANT 143
M/S/C (Malmberg-LeVesque) that Resolution 2011.10 be approved.
RESOLUTION 2011.11 —A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE EAST VALLEY WATER DISTRICT NOTICE OF COMPLETION EXECUTED
BY THE DISTRICT FOR REPLACEMENT (PIPE BURSTING) OF SEWER LINES
IN RESIDENTIAL STREETS AND THE RECONNECTION OF SIXTY (60)
SERVICE LATERALS
M/S/C (Malmberg-LeVesque) that Resolution 2011.11 be approved.
RESOLUTION 2011.12—A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE EAST VALLEY WATER DISTRICT NOTICE OF COMPLETION EXECUTED
BY THE DISTRICT FOR PLANT 134 DISINFECTION SYSTEM
M/S/C (Malmberg-LeVesque) that Resolution 2011.12 be approved.
RESOLUTION 2011.13—A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE EAST VALLEY WATER DISTRICT NOTICE OF COMPLETION EXECUTED
BY THE DISTRICT FOR BASE PAVING AND REPLACING CONCRETE
SIDEWALKS
M/S/C (Malmberg-LeVesque) that Resolution 2011.13 be approved.
GENERAL MANAGERS FEE'S AND EXPENSES
M/S/C (Malmberg-LeVesque) that the General Managers fee's and expenses be
approved as submitted.
CLOSED SESSION
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The Board entered into Closed Session at 3:04 p.m. as provided in the California Open
Meeting Law, Government Code Section 54945.9(a), to discuss item #34 listed on the agenda.
ADJOURN TO REGULAR SESSION
President Wilson declared that the meeting adjourns to regular session.
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
The Board returned to regular session at 3:45 p.m.
During closed session, the Board discussed item #34 only. No reportable action taken.
DISCUSSION AND POSSIBLE ACTION REGARDING THE DISTRICT'S 2011-12
BUDGET
Mr. Tompkins stated that he made two changes to the budget which included:
1. $30K increase to cover election costs
2. $20K increase to cover contractual services for DeLoach & Associates, LLC.
M/S/C (Malmberg-Sturgeon) that the District maintain the District Federal and State
advocates on a month to month basis until the District's budget issues are resolved.
Vice President LeVesque stated that the current budget that the Board passed was a clear
statement to staff to keep costs down.
Vice President LeVesque made a motion to increase sewer rates by $1.50 effective October 1,
2011. The motion failed due to lack of a second.
DISCUSSION AND POSSIBLE ACTION REGARDING THE SCHEDULING OF A
PROP 218 HEARING TO CONSIDER A SEWER TREATMENT RATE INCREASE
M/S/C (LeVesque-Wilson) that the District direct staff to proceed with the scheduling
of a Prop 218 hearing to consider a sewer treatment rate increase with an implementation date
of October 1, 2011 and to recover the costs that the District has been subsidizing from April
2011.
Directors LeVesque, Malmberg, Morales, Wilson voted YES.
Director Sturgeon voted NO.
DISCUSSION AND POSSIBLE ACTION REGARDING THE DISTRICT'S 2010-2011
AUDIT
Mr. Tompkins stated that the District received a total of four audit proposals which included
the original proposal by RAMS.
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M/S/C (Sturgeon-LeVesque) that the Board approve the proposal submitted by
Teaman, Ramirez & Smith, Inc. (TRS) to perform the District's 2011-2011 annual audit.
DISCUSSION AND POSSIBLE ACTION REGARDING THE SAN BERNARDINO
COUNTY "CREATING A COUNTYWIDE VISION"
Director Morales stated that the County of San Bernardino has created a County wide Vision
that the Board of Supervisors will be considering adopting on Thursday, June 30, 2011.
Director Morales also noted that the Vision had a component dealing with water management
and that Sanbag has adopted the Vision and that those cities within the County will be asked
to do the same.
The Legislative Committee will monitor this item and bring it back to the Board at a later
date. No action taken.
DISCUSSION AND POSSIBLE ACTION REGARDING CLAIM FOR DAMAGES AT
6668 SUMMERTRAIL PLACE, HIGHLAND, CA 92346, FROM SANDRA BARCLAY
M/S/C (LeVesque-Malmberg) that the Board deny the claim and refer it to the
District's insurance carrier and legal counsel.
DISCUSSION AND POSSIBLE ACTION REGARDING CLAIM FOR DAMAGES AT
6668 SUMMERTRAIL PLACE, HIGHLAND, CA 92346, FROM SANDRA SHAUN
M/S/C (LeVesque-Malmberg) that the Board deny the claim and refer it to the
District's insurance carrier and legal counsel.
DISCUSSION AND POSSIBLE ACTION REGARDING CLAIM FOR DAMAGES AT
6656 SUMMERTRAIL PLACE, HIGHLAND, CA 92346, FROM KATHY ESTRADA
M/S/C (LeVesque-Malmberg) that the Board deny the claim and refer it to the
District's insurance carrier and legal counsel.
DISCUSSION AND POSSIBLE ACTION REGARDING CLAIM FOR DAMAGES AT
6656 SUMMERTRAIL PLACE, HIGHLAND, CA 92346, FROM JULIO ESTRADA
M/S/C (LeVesque-Malmberg) that the Board deny the claim and refer it to the
District's insurance carrier and legal counsel.
DISCUSSION AND POSSIBLE ACTION REGARDING CLAIM FOR DAMAGES AT
6680 SUMMERTRAIL PLACE, HIGHLAND, CA 92346, FROM ROBERTA MORA
M/S/C (LeVesque-Malmberg) that the Board deny the claim and refer it to the
District's insurance carrier and legal counsel.
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DISCUSSION AND POSSIBLE ACTION REGARDING CLAIM FOR DAMAGES AT
6680 SUMMERTRAIL PLACE, HIGHLAND, CA 92346, FROM JOSE MORA
M/S/C (LeVesque-Malmberg) that the Board deny the claim and refer it to the
District's insurance carrier and legal counsel.
DISCUSSION AND POSSIBLE ACTION REGARDING FIRST AMENDMENT TO
EMPLOYMENT AGREEMENT BETWEEN EAST VALLEY WATER DISTRICT
AND ROBERT E. MARTIN
M/S/C (LeVesque-Sturgeon) that the Board approve the first amendment to the
employment agreement between East Valley Water District and Robert E. Martin
DISCUSSION AND POSSIBLE ACTION REGARDING PROFESSIONAL SERVICES
AGREEMENT BETWEEN EAST VALLEY WATER DISTRICT AND DELOACH
AND ASSOCIATES, LLC
M/S/C (LeVesque-Malmberg) that the Board approve the professional services
agreement between East Valley Water District and DeLoach and Associates, LLC
RESOLUTION 2011.15 — A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE EAST VALLEY WATER DISTRICT ESTABLISHING AN INVESTMENT
POLICY FOR PUBLIC FUNDS
M/S/C (Sturgeon-LeVesque) that Resolution 2011.15 be approved.
REVIEW AND ACCEPT FINANCIAL STATEMENTS FOR THE PERIOD ENDING
APRIL 30, 2011
Mr. Tompkins reviewed the financial statements with the Board.
Director Sturgeon would like to know what the cost savings would be if the District changed
the number of payroll periods in a year.
M/S/C (LeVesque-Malmberg) to accept the financial statements for the period ending
April 30, 2011.
PUBLIC HEARING
President Wilson called the meeting to order at 4:45 p.m.
President Wilson declared the public participation section of the meeting open at 4:46 p.m.
There being no written or verbal comments, the public participation section was closed.
DISCUSSION REGARDING:
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a. THE 2010 SAN BERNARDINO VALLEY REGIONAL URBAN
WATER MANAGEMENT PLAN
b. EAST VALLEY WATER DISTRICTS WATER USE TARGET
METHOD (METHOD FOUR)
c. THE DISTRICT ANTICIPATES SPENDING UP TO $300K PER
YEAR TO IMPLEMENT SPx7-7 (20% BY 2020
REQUIREMENTS)
RESOLUTION 2011.14—A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE EAST VALLEY WATER DISTRICT ADOPTING THE 2010 SAN
BERNARDINO VALLEY REGIONAL URBAN WATER MANAGEMENT PLAN
M/S/C (Sturgeon-LeVesque) that Resolution 2011.14 be approved.
GENERAL MANAGER/STAFF REPORT
The General Manager provided a brief update regarding his Washington D.C. briefing that is
scheduled for July.
Mr. Tompkins reviewed the 2011 May financial statements with the Board.
Information only.
CONSULTANT REPORTS
Mr. Altman from CV strategies introduced himself to the Board and stated that the CCR has
been completed and mailed to the District's constituents. Information only.
COMMITTEE REPORTS
a. Legislative Committee — The committee met on June 20th and 27th and the committee
will be reviewing AB 3030.
1. Accept minutes for April 28, 2011
M/S/C (Sturgeon-LeVesque)that the April Legislative Committee minutes be accepted.
b. Community Affairs—No report at this time.
c. Policy Committee—No report at this time.
d. Labor Negotiation Committee—No reports at this time.
e. Succession Planning committee—No report at this time.
ORAL COMMENTS FROM BOARD OF DIRECTORS
President Wilson offered his appreciation to the General Manager for his 28 years of service
to the District.
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Vice President LeVesque stated that he concurs with President Wilson's comments and, that
change is good.
Director Malmberg offered his appreciation to the General Manager and stated that he has the
utmost respect and admiration for him.
Director Sturgeon stated that Jody Scott would like to thank the Board for not raising sewer
rates.
Director Morales offered his appreciation to the General Manager and stated that he has
learned a great deal from him and looks forward to working with him.
LETTER OF APPRECIATION TO THE DISTRICT FROM ARROWHEAD
ELEMENTARY SCHOOL
LETTER OF APPRECIATION TO THE DISTRICT FROM STACY THACKER
The Board took at break at 5:02 p.m.
The Board returned to session at 5:07 p.m.
L CLOSED SESSION
The Board entered into Closed Session at 5:13 p.m. as provided in the California Open
Meeting Law, Government Code Section 54945.9(a), to discuss items #35, 36 and 37 as listed
on the agenda.
ADJOURN TO REGULAR SESSION
President Wilson declared that the meeting adjourns to regular session.
ANNOUNCMENT OF CLOSED SESSION ACTIONS
Director Morales recused himself from item #37 and left the meeting.
No reportable action taken.
The meeting was adjourned at 6:50 p.m.
�ff (1 /
e E. Wilson, President
DI
obert DeLoach, oard Secretary
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