HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 07/12/2011 Approved July 26,2011
EAST VALLEY WATER DISTRICT July 12, 2011
REGULAR BOARD MEETING
MINUTES
The meeting was called to order at 3:00 p.m. by Vice President LeVesque. Ms Hendricksen
led the flag salute.
PRESENT: Directors: LeVesque, Morales, Sturgeon
ABSENT: Malmberg, Wilson
STAFF: Robert DeLoach, Interim General Manager; Brian Tompkins, Chief
Financial Officer; Justine Hendricksen, Administrative Manager
LEGAL COUNSEL: Steve Kennedy
GUEST(S): Charles Roberts(Highland Community News), Erin Gilhuly(CV
Strategies), Ron Coats, Doug Dubois, Mary Shaw, Rob Bernheimer
APPROVAL OF AGENDA
The Board requested that the agenda be amended as follows:
1. Item #18 be removed from the agenda
2. Item#15 follow the approval of the agenda
M/S/C (Morales-Sturgeon)that the July 12, 2011 agenda be approved as amended.
CONSULTANT REPORTS
The District's legal counsel Mr. Kennedy read a statement into the record. A copy of Mr.
Kennedy's statement will be included in the formal record of minutes for the July 12, 2011
board meeting.
PUBLIC PARTICIPATION
Vice President LeVesque declared the public participation section of the meeting open at 3:05
p.m. There being no written or verbal comments,the public participation section was closed.
DISBURSEMENTS
1 M/S/C (Morales-Sturgeon) that General Fund Disbursements #229049 through
#229210 which were distributed during the period of June 22, 2011 through July 4, 2011, in
the amount of$912,797.96 and Payroll and benefit contributions for the period ended July 4,
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2011 and included checks and direct deposits, in the amount of $237,058.69 be approved.
Total Disbursements for the period of$1,149,856.65 are approved.
APPROVAL OF BOARD MEETING MINUTES FOR JUNE 14, 2011
M/S/C (Morales-Sturgeon)that the June 14,2011 minutes be approved as submitted.
GENERAL MANAGERS FEE'S AND EXPENSES
M/S/C (Morales-Sturgeon) that the General Managers fee's and expenses be approved
as submitted.
DISCUSSION AND POSSIBLE ACTION REGARDING THE DISTRICT'S 2011-2012
BUDGET
Mr. Tompkins stated that two changes had been made to the budget relating to the District's
State and Federal advocates.
Mr. Tompkins stated that he is working on a draft Prop 218 notice and that he will provide a
copy of the notice at the next Board meeting.
Director Sturgeon stated that his position has not changed and, he is not in favor of a sewer
rate increase.
No action taken.
UPDATE AND DISCUSSION REGARDING THE DISTRICT'S ORGANIZATIONAL
ASSESSMENT
Mr. DeLoach provided a project update regarding his "Organizational Assessment" for East
Valley Water District which included:
• Goals of the Assessment
o Adaption to "Best Practices"
o Change Management
• Scope of Work
o Review of practices & procedures
o Evaluate need &timing of new positions
o Organizational structure
o Mission, vision&values
o Recommendations
• Findings &Recommendations by Department
o Administration
o Finance
o Engineering& Operations
• Remaining Work
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Information only.
REVIEW AND ACCEPT THE FINANCIAL STATEMENTS FOR THE PERIOD
ENDING MAY 31,2011
Mr. Tompkins reviewed the financial statements for the period ending May 31, 2011.
M/S/C (Morales-Sturgeon) that the Board accept the financial statements for the
period ending May 31, 2011.
DISCUSSION AND POSSIBLE ACTION REGARDING THE MILEAGE
REIMBURSEMENT RATE ESTABLISHED BY THE IRS
M/S/C (Morales-Sturgeon) that the mileage rate established by the IRS for July
through December 2011 be approved.
DISCUSSION AND POSSIBLE ACTION REGARDING THE OFFICIAL BALLOT
FOR THE 2011 BOARD ELECTIONS FOR THE CALIFORNIA SPECIAL
DISTRICTS ASSOCIATION
The Interim General Manager stated that staff recommends Mr. R.J. Kelly be selected on the
official ballot for Region Five, Seat C, for the 2011 election of the CSDA Board of Directors.
M/S/C (LeVesque-Morales) that the Board select Mr. R.J. Kelly on the official ballot
for the 2011 CSDA Board of Directors.
DISCUSSION AND POSSIBLE ACTION REGARDING APPOINTMENT OF BOARD
SECRETARY
M/S/C (Morales-Sturgeon) that Mr. DeLoach be appointed as the Board Secretary for
East Valley Water District.
DISCUSSION AND POSSIBLE ACTION REGARDING ADOPTION OF
RESOLUTION NO. 2011.16 AUTHORIZING APPLICATION TO THE STATE OF
CALIFORNIA FOR PROPOSITION 84 GRANT FUNDING OF POTENTIAL
WATER SYSTEM IMPROVEMENTS
M/S/C (Morales-Sturgeon)that Resolution 2011.16 be approved.
DIRECTORS' FEES AND EXPENSES FOR JUNE 2011
M/S/C (Morales-Sturgeon) that the Directors' fees and expenses for June 2011 be
approved.
GENERAL MANAGER/STAFF REPORT
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The Interim General Manager stated that he has met with the District employee's regarding
the recent changes; that letters have been sent out regarding the change in management at
EVWD and that he is continuing to meet with local agencies throughout the area.
Ms Hendricksen stated that she received a number of positive comments regarding the
District's participation at the 4th of July parade and vendor event.
Mr. Tompkins stated that the auditing firm performed a test count last week and that they will
begin the audit on August 1st; that the audit should conclude in either September or October.
Mr. Buchwald stated that the drain line for Plant 40 has been installed and that the flushing
should begin tomorrow.
Information only.
CONSULTANT REPORTS
Ms. Gilhuly provided an overview of projects that CV Strategies has recently completed.
The projects included:
• Power-point presentation regarding the SAS for the Congressional meeting
• WRI presentation materials
• CCR
Ms. Giluly stated that CV Strategies will continue to work with the Interim General Manager
on communication strategies.
Information only.
COMMITTEE REPORTS
a. Legislative Committee (Standing)—The committee met on June 27th and will continue
to track legislation.
b. Community Affairs (Standing)—No report at this time.
c. Policy Committee—(Standing)No reports at this time. The committee has scheduled a
meeting for July 19th at 12:00 noon.
d. Labor Negotiation Committee (Ad-Hoc)—No reports at this time.
e. Succession Planning Committee (Ad-Hoc)—No reports at this time.
ORAL COMMENTS FROM BOARD OF DIRECTORS
Director Morales stated that the 4th of July Parade went well, that he received positive
comments regarding the District's on-line payment features and the District's website.
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Director Sturgeon offered his appreciation to Ms. Hendricksen and her staff for the
preparation work done for the 4th of July event.
Vice President LeVesque offered his appreciation to Ms. Hendricksen for preparation work
done for the 4th of July event. Vice President also offered his appreciation to Mr. Buchwald
for the strides made to complete the temporary piping at Plant 40; and also offered his
appreciation to Mr. Tompkins and is looking forward to the audit.
Information only.
The Board will not be discussing item #18 as it was removed from the agenda. The Board
will only be discussing item#19 in closed session.
The Board took a break at 3:51 pm
The Board returned to regular session at 4:00 p.m.
Director Morales stated that he is recusing himself from item #19 and left the meeting.
CLOSED SESSION
The Board did not adjourn to closed session to discuss item#19 as a quorum did not exist.
ADJOURN
The meeting was adjourned at 4:00 p.m.
G orge E"Skip" Wilson, President
Robert DeLoach, S cretary
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