HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 08/09/2011 Approved September 27,2011
EAST VALLEY WATER DISTRICT August 9,2011
REGULAR BOARD MEETING
MINUTES
The meeting was called to order at 3:00 p.m. by Vice President LeVesque. Mr. Kennedy led
the flag salute.
PRESENT: Directors: LeVesque, Morales, Sturgeon
ABSENT: Malmberg, Wilson
STAFF: Robert DeLoach, Interim General Manager; Brian Tompkins, Chief
Financial Officer; Ron Buchwald, District Engineer; Eileen Bateman,
Executive Assistant
LEGAL COUNSEL: Steve Kennedy
GUEST(S): Charles Roberts (Highland Community News), Ron Coats, Paul Rugge,
Steve Copelan(San Bernardino Valley Municipal Water)
PUBLIC PARTICIPATION
Vice President LeVesque declared the public participation section of the meeting open at 3:01
p.m. There being no written or verbal comments,the public participation section was closed.
APPROVAL OF AGENDA
The Board requested that the agenda be amended as follows:
Item#7 be deferred to the next meeting.
M/S/C (Morales-Sturgeon) that the August 9,2011 agenda be approved as amended.
Director Morales stated that he will be recusing himself from item #16.
DISBURSEMENTS
M/S/C (Sturgeon-Morales) that General Fund Disbursements #229376 through
#229521 which were distributed during the period of July 19, 2011 through August 1, 2011,
in the amount of 1,097,448.46 and Payroll and benefit contributions for the period ended
August 1, 2011 and included checks and direct deposits, in the amount of $224,519.29 be
approved. Total Disbursements for the period of$1,321,967.75 are approved.
(Minutes 08/09/11 etb 1
APPROVAL OF BOARD MEETING MINUTES FOR JULY 26, 2011
M/S/C (Sturgeon-Morales)that the July 26, 2011 minutes be approved as submitted.
RESOLUTION 2011.18—BANK DEPOSITOR AGREEMENT
M/S/C (Sturgeon-Morales)that Resolution 2011.18 be approved.
DIRECTORS FEES AND EXPENSES FOR JULY 2011
M/S/C (Sturgeon-Morales)to approve the Directors' Fees and Expenses for July 2011.
RECOMMENDATION TO MODIFY THE STANDING COMMITTEE STRUCTURE
Mr. DeLoach reviewed the recommendation to modify the standing committee structure with
the Board.
The recommended committees are as follows:
Finance Committee
Personnel Committee
Legislative and Public Affairs Committee
Engineering and Facilities Committee
Policy Committee
i the StandingCommittee structure was made byDirector Morales.
A motion to modify
Vice President LeVesque recommended that this item be deferred until the next meeting when
the Board President is present.
The Motion made by Director Morales failed due to lack of a second.
RECOMMENDATION TO WORK WITH THE DISTRICT'S STATE LEGISLATIVE
ADVOCATE IN DEVELOPING POSSIBLE AMENDMENTS TO EXISTING
LEGISLATION (AB 3030)
Vice President LeVesque recommended that this item be deferred until the next meeting when
the Board President is present. No action taken.
RECOMMENDATION TO APPROVE THE DISTRICT'S REVISED PURCHASING
POLICY
Mr. Tompkins reviewed the District's amended Purchasing Policy with the Board and
recommends approval of the policy.
(Minutes 08/09/11 etb 2
M/S/C (Sturgeon-Morales) that the Board approve the District's amended Purchasing
Policy.
Vice President LeVesque stated that he would like to have a local preference in the
purchasing policy.
GENERAL MANAGER/STAFF REPORT
Mr. DeLoach stated that he had met with Doug Headrick (San Bernardino Valley Municipal
Water District) regarding a lobbyist partnership; that he will bring a cost sharing agreement to
the Board at a later date; that he would like the District to go through a RFP/RFQ process for
the Sewer Master plan; that the District's vactor truck is inoperable due to mechanical failure;
that the purchase of a vactor is included in the adopted budget.
Mr. Buchwald stated that he attended the recent BTAC meeting at San Bernardino Valley
Municipal Water District and that they discussed the importance of recharging the Basin; that
there is a line item in the District's budget to cover recharge costs and emergency backup and
supplies.
Mr. Tompkins stated that the auditors have initiated the District's audit and are being very
thorough.
CONSULTANT REPORTS
No report at this time.
COMMITTEE REPORTS
a. Legislative Committee (Standing) — Director Morales stated that the committee
reviewed AB 3030; that the State Legislature will be out of summer recess and to
expect a flurry of activity beginning September 9th, and he will continue to track
legislation.
b. Community Affairs (Standing) — Director Sturgeon stated that the committee will
proceed with the Route 66 rendezvous with no employee costs; that he would like to
get volunteers from the Board; that the committee is looking into updating the
information on customer bills. Director Morales gladly volunteered to help with the
Route 66 rendezvous function.
c. Policy Committee—(Standing)No reports at this time.
d. Labor Negotiation Committee (Ad-Hoc) —No reports at this time.
e. Succession Planning Committee (Ad-Hoc)—No reports at this time.
ORAL COMMENTS FROM BOARD OF DIRECTORS
(Minutes 08/09/1 I etb 3
Director Morales stated that he attended the City of Highland's Council meeting; that the
District was mentioned regarding the traffic issues that may arise due to the Harmony Ranch
Project.
Director Sturgeon offered his appreciation to Mr. Tompkins for the preparation of the
District's Purchasing Policy.
Vice President LeVesque stated that the Harmony Ranch Project (was previously known as
Sunrise Project) and that the City of Highland is in its preliminary stages.
Information only.
The Board took a break at 3:22 pm
The Board returned to session at 3:28 p.m.
The Board entered into Closed Session at 3:29 p.m. as provided in the California Open
Meeting Law, Government Code Section 54945.9(a), to discuss items #13, 14, 15 and 16 as
listed on the agenda.
ADJOURN TO REGULAR SESSION
Vice President LeVesque declared that the meeting adjourns to regular session.
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
The Board returned to session at 4:57 pm. The items listed on the agenda were discussed in
closed session with the following action being taken:
Item# 13:
Due to concerns that Legal Counsel had with the Proposed Prop 218 notice, the Board by a
unanimous decision 3-0 (President Wilson and Director Malmberg absent) instructed staff to
defer this item.
Item 14:
The Board by a unanimous decision 3-0 (President Wilson and Director Malmberg absent)
instructed staff to proceed with filing the lawsuit regarding the Santa Ana Sucker Fish.
Item 15:
No reportabe action taken.
Item 16:
Director Morales recused himself from item #16 and left the meeting prior to discussion of
this item.
No reportable action taken.
(Minutes 08/09/11 etb 4
The meeting was adjourned at 5:00 p.m.
(Oaeorge E"Skip" Wilson,President
Robert DeLoach, ecretary
(Minutes 08/09/11 etb 5
I
I
I