HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 09/13/2011 proved September 27,2011
EAST VALLEY WATER DISTRICT September 13, 2011
REGULAR BOARD MEETING
MINUTES
The meeting was called to order at 3:00 p.m. by President Wilson. Director Malmberg led the
flag salute.
PRESENT: Directors: LeVesque, Malmberg, Morales, Sturgeon, Wilson
ABSENT: None
STAFF: Robert DeLoach, Interim General Manager; Brian Tompkins, Chief
Financial Officer; Ron Buchwald, District Engineer; Cecilia Contreras,
Executive Assistant
LEGAL COUNSEL: Steve Kennedy
GUEST(S): Charles Roberts (Highland Community News), Ron Coats, Ben
Coleman
PUBLIC PARTICIPATION
President Wilson declared the public participation section of the meeting open at 3:00 p.m.
There being no written or verbal comments, the public participation section was closed.
APPROVAL OF AGENDA
M/S/C (Sturgeon-LeVesque) that the September 13, 2011 agenda be approved as
submitted.
DISBURSEMENTS
M/S/C (Malmberg-Morales) that General Fund Disbursements #229665 through
#229889 which were distributed during the period of August 16, 2011 through September 5,
2011, in the amount of 1,171,612.13 and Payroll and benefit contributions for the period
ended September 5, 2011 and included checks and direct deposits, in the amount of
$216,300.16 be approved. Total Disbursements for the period of$1,387,912.29 are approved.
GENERAL MANAGERS EXPENSES
M/S/C (Malmberg-Morales) that the General Managers expenses be approved.
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RESOLUTION 2011.27 — (RESOLUTION FOR CONSTRUCTION FUNDING
AGREEMENT) A RESOLUTION OF EAST VALLEY WATER DISTRICT
AUTHORIZING THE DISTRICT ENGINEER TO SIGN FUNDING AGREEMENT,
AMENDMENTS, AND CERTIFICATIONS FOR FUNDING UNDER THE SAFE
DRINKING WATER STATE REVOLVING FUND; AUTHORIZING THE DISTRICT
ENGINEER TO APPROVE CLAIMS FOR REIMBURSEMENT; AUTHORIZING
THE DISTRICT ENGINEER TO EXECUTE BUDGET AND EXPENDITURE
SUMMARY; AUTHORIZING THE DISTRICT ENGINEER TO SIGN THE
CONTRACTORS RELEASE FORM AND THE DISTRICT ENGINEER TO SIGN
THE CERTIFICATION OF PROJECT COMPLETION; AND DEDICATING
REVENUE FROM WATER RATES AS THE SOURCE OF REVENUE TO REPAY
SAID LOAN
M/S/C (Malmberg-Morales) that Resolution 2011.27 be approved.
RESOLUTION 2011.26 — (RESOLUTION FOR PLANNING FUNDING
AGREEMENT) — A RESOLUTION OF EAST VALLEY WATER DISTRICT
AUTHORIZING THE DISTRICT ENGINEER TO SIGN FUNDING AGREEMENT,
AMENDMENTS, AND CERTIFICATIONS FOR FUNDING UNDER THE SAFE
DRINKING WATER STATE REVOLVING FUND; AUTHORIZING THE DISTRICT
ENGINEER TO APPROVE CLAIMS FOR REIMBURSEMENT; AUTHORIZING
THE DISTRICT ENGINEER TO EXECUTE BUDGET AND EXPENDITURE
SUMMARY; AUTHORIZING THE DISTRICT ENGINEER TO SIGN THE
CONTRACTORS RELEASE; AND DEDICATING REVENUE FROM WATER
RATES AS THE SOURCE OF REVENUE TO REPAY SAID LOANS
M/S/C (Malmberg-Morales) that Resolution 2011.26 be approved.
ACCEPT LEGISLATIVE COMMITTEE MEETING MINUTES FOR JUNE 27, 2011
M/S/C (Malmberg-Morales) that the Legislative Committee meeting minutes for June
27, 2011 be approved.
ACCEPT SPECIAL LEGISLATIVE COMMITTEE MEETING MINUTES FOR JULY
1, 2011
M/S/C (Malmberg-Morales) that the Special Legislative Committee meeting minutes
for July 1, 2011 be approved.
ACCEPT COMMUNITY AFFAIRS COMMITTEE MEETING MINUTES FOR MAY
5, 2011
M/S/C (Malmberg-Morales) that the Community Affairs Committee meeting minutes
for May 5, 2011 be approved.
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ACCEPT COMMUNITY AFFAIRS COMMITTEE MEETING MINUTES FOR JUNE
7, 2011
M/S/C (Malmberg-Morales) that the Community Affairs Committee meeting minutes
for June 7,2011 be approved.
GENERAL MANAGER/STAFF REPORT
The Interim General Manager stated that he will be meeting with an automated meter reading
company to discuss financial possibilities of installing the meters in phases to help cut costs;
that there is a potential to modify the water production staff work schedules to eliminate all
scheduled overtime unless there is an emergency; that due to the Delta improvements, the
cost to purchase state project water will be increasing $100 per acre foot for every ten billion
dollars spent of construction costs; that this increase will have a major impact on water rates
in the future.
The District Engineer stated that the District has an agreement with the City of Highland for
the temporary line for the flushing of Plant 40; that this agreement is due to expire October
11, 2011 and the District is asking for an extension and a letter of request for permanent
storm drains be installed.
COMMITTEE REPORTS
a. Legislative Committee (Standing)—Director Morales stated that the committee will be
meeting in the near future; that September 9, 2011 was the last day for bills to emerge
and they are now on the desk for the Governor to review.
b. Community Affairs (Standing)—No reports at this time.
c. Policy Committee — (Standing) Director Morales stated that the committee is halfway
through the original tasks and are beginning to look at the next set of policies to
review.
d. Labor Negotiation Committee(Ad-Hoc)—No reports at this time.
e. Succession Planning Committee (Ad-Hoc)—No reports at this time.
ORAL COMMENTS FROM BOARD OF DIRECTORS
Director Malmberg stated that he is happy to be here and grateful for his opportunity to serve
on the Board and will continue to be attending Board meetings after December.
Director Sturgeon stated that Director Malmberg will be missed and hopes that he stays
involved with the District. He welcomed Ben Coleman to the Board; and thanked Ron Coats
for running a good campaign.
Director Morales thanked Director Malmberg for being involved with the District. He
111 welcomed Ben Coleman to the District.
Information only.
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The Board took a break at 3:16 pm
The Board returned to session at 3:23 p.m.
As previously stated, Director Morales will be recusing himself from item #15.
CLOSED SESSION
The Board entered into Closed Session at 3:23 p.m. as provided in the California Open
Meeting Law, Government Code Section 54945.9(a), to discuss items #14, 15 and 16 as listed
on the agenda.
ADJOURN TO REGULAR SESSION
President Wilson declared that the meeting adjourns to regular session.
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
The Board returned to session at 4:03 pm. The items listed on the agenda were discussed in
closed session with no reportable action being taken. With respect to item #15, Director
Morales recused himself from this item and left the meeting prior to any discussion.
The meeting was adjourned at 4:03 p.m.
Geor `Skip" Wilson, President
Robert DeLoach Secretary
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