Loading...
HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 10/11/2011 Approved October 25.2011 EAST VALLEY WATER DISTRICT OCTOBER 11, 2011 REGULAR BOARD MEETING MINUTES President Wilson called the meeting to order at 3:00 p.m. Mr. Kennedy led the flag salute. PRESENT: Directors: Le Vesque, Malmberg, Morales, Sturgeon, Wilson ABSENT: Directors: None STAFF: Robert DeLoach, Interim General Manager; Brian Tompkins, Chief Financial Officer; Ronald Buchwald, District Engineer; Justine Hendricksen, Administrative Manager LEGAL COUNSEL: Steve Kennedy GUEST(s): Charles Roberts (Highland Community News), Ben Coleman, Kevin Milligan(City of Riverside) APPROVAL OF AGENDA M/S/C (Sturgeon-Morales) that the October 11, 2011 agenda be approved as submitted. PUBLIC PARTICIPATION President Wilson declared the public participation section of the meeting open at 3:00 p.m. There being no written or verbal comments, the public participation section was closed. DISBURSEMENTS M/S/C (Malmberg-LeVesque) that General Fund Disbursements #230048 through #230188 distributed during the period of September 20, 2011 through October 4, 2011 in the amount of $829,299.92 and Payroll Fund Disbursements for the period ended October 4, 2011 in the amount of$175,090.76 totaling$1,004,390.68 be approved. DIRECTOR'S FEES AND EXPENSES FOR SEPTEMBER 2011 were presented to the Board for approval. Minutes jph 10/11/11 President Wilson and Director Morales would like to amend their expense reports and have the fees relating to the Route 66 Rendezvous removed. M/S/C (Malmberg-Levesque) that the Director's fees and expenses for September 2011 be approved as amended. RESOLUTION 2011.24 — DESIGNATION OF APPLICANT'S AGENT RESOLUTION FOR NON STATE AGENCIES M/S/C (Malmberg-LeVesque) that Resolution 2011.24 be approved. DISCUSSION AND POSSIBLE ACTION REGARDING CLAIM FOR DAMAGES SUBMITTED TO THE DISTRICT BY MARK AND SHIRLEY ALLEN FOR CITATION FEES THAT THEY INCURRED Mr. Buchwald reviewed the claim with the Board. M/S/C (LeVesque-Malmberg) that the claim submitted by Mark and Shirley Allen for damages be denied and referred to the District's insurance carrier and legal counsel. ANNUAL REVIEW OF THE DISTRICT'S BOARD NORMS AND PROCEDURES Director Morales stated that the Policy Committee recently reviewed the Board Norms and Procedures and suggests that this item be vetted by the entire Board. This item has been deferred until after the District's annual re-organizational meeting in December. No action taken. RECEIVE AND FILE THE COMPREHENSIVE ORGANIZATIONAL ASSESSMENT Mr. DeLoach provided a Comprehensive Organizational Assessment power-point presentation to the Board. M/S/C (LeVesque-Sturgeon) that the Board receive and file the Comprehensive Organizational Assessment Report. GENERAL MANAGER/ STAFF REPORTS The Interim General Manager reported on the District's operations to date; that he and District Engineer met with the Lewis Corporation regarding the Harmony Project, and that the meeting was very productive. The Interim General Manager also stated that he will not be able to attend the October 25th Board meeting. 2 Minutes jph 10/11/11 Mr. Tompkins reviewed the draft Financial Statements for July 2011 with the Board. Ms Hendricksen stated that the District will be participating in the City of Highland's "Discover Highland Night" on October 22, 2011. Information only. LEGAL COUNSEL No reports at this time. COMMITTEE REPORTS a. Legislative (Standing)—Director Morales stated that the committee will be meeting within the next couple of weeks. b. Community Affairs (Standing)—Director Sturgeon stated that the committee will not be meeting until after the re-organizational meeting in December. c. Policy Committee(Ad-Hoc)—Director Morales stated that the committee is recommending that the remaining policies be reviewed by the new General Manager and the BR/Safety Risk Manager and that the Policy Committee be dissolved at this time. d. Labor Negotiating Committee (Ad-Hoc)—No reports at this time. e. Succession Planning Committee (Ad-Hoc) —The Interim General Manager stated that the General Manager interview process is underway and that the there are a number of very qualified candidates who have been interviewed. The Board President dissolved the Policy Committee. ORAL COMMENTS FROM THE BOARD OF DIRECTORS Director Morales offered his appreciation to Mr. DeLoach for the work he did preparing the Comprehensive Organization Assessment report. Director Malmberg is amazed with the quality of applicants who have been interviewed for the General Manager position; and that all of the candidates have spoken very highly of East Valley Water District. Director Malmberg also stated that is has been his pleasure serving on all of the committee's that he was appointed to. Director Sturgeon stated that he recently received the District's Prop. 218 notice in the mail, and that the document was very well written and appreciates all of the hard work that went into preparing the notice even though he disagrees with the proposed rate increase. Vice President LeVesque offered his appreciation to Mr. DeLoach for all of the work he has preparing the Comprehensive Organizational Assessment report and as the Interim General Manager. Vice President LeVesque also stated that there are many challenges ahead and that it is exciting to see a diamond in the rough being polished. 3 Minutes jph 10/1 1/1 1 President Wilson offered his appreciation to staff for all of the hard work they do for East Valley Water District. Information only. The Board took a break at 4:19 p.m. The Board returned to regular session at 4:26 p.m. As previously stated, Director Morales will be recusing himself from Item No. 11. CLOSED SESSION The Board entered into Closed Session at 4:26 p.m. as provided for in the California Open Meeting Law, Government code Section 54945.9(a), to discuss the items listed on the agenda. ADJOURN TO REGULAR SESSION President Wilson declared that the meeting adjourn to regular session. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to regular session at 4:46 p.m. The items listed on the agenda were discussed in Closed Session with the following action being taken: With respect to Item No.10 no action taken. Director Morales recused himself from discussion of all matters related to Item No. 11 due to his membership in SBPEA and physically vacated the building prior to the Board's deliberation of that item. With respect to Item No.11 no action taken. ADJOURN The meeting was adjourned at 4:46 p.m. George . Wilson, President Rober DeLoach, Secretary 4 Minutes jph 10/11/11