HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 10/25/2011 Approved November 8,2011
EAST VALLEY WATER DISTRICT October 25, 2011REGULAR BOARD MEETING
MINUTES
The meeting was called to order at 3:00 p.m. by President Wilson. Director Malmberg led the
flag salute.
PRESENT: Directors: LeVesque, Malmberg, Morales, Sturgeon, Wilson
ABSENT: None
STAFF: Brian Tompkins, Chief Financial Officer; Ron Buchwald, District
Engineer; Cecilia Contreras, Executive Assistant
LEGAL COUNSEL: Steve Kennedy
GUEST(S): Charles Roberts (Highland Community News), Ron Coats, Tom
Dodson(Tom Dodson& Associates)
PUBLIC PARTICIPATION
President Wilson declared the public participation section of the meeting open at 3:00 p.m.
There being no written or verbal comments, the public participation section was closed.
APPROVAL OF AGENDA
M/S/C (LeVesque-Morales) that the October 25, 2011 agenda be approved as
submitted.
APPROVAL OF BOARD MEETING MINUTES FOR SEPTEMBER 27,2011
M/S/C (LeVesque-Malmberg) that the Board meeting minutes for September 27, 2011
be approved as submitted.
APPROVAL OF BOARD MEETING MINUTES FOR OCTOBER 11,2011
Director Morales stated that his name needed to be corrected on page four of the minutes.
M/S/C (LeVesque-Malmberg)that the Board meeting minutes for October 11,2011 be
approved as amended
(Minutes 10/25/I1 cmc) 1
APPROVAL OF THE QUARTERLY INVESTMENT REPORT FOR THE QUARTER
ENDED SEPTEMBER 30,2011
M/S/C (LeVesque-Malmberg)that the Quarterly Investment Report for the quarter
ended September 30, 2011 be approved as submitted.
APPROVAL OF THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED
JULY 31,2011
M/S/C (LeVesque-Malmberg)that the Financial Statements for the period ended July
31, 2011 be approved as submitted.
DISBURSEMENTS
M/S/C (LeVesque-Malmberg) that General Fund Disbursements #230048 through
#230188 which were distributed during the period of September 20, 2011 through October 4,
2011, in the amount of 1,004,390.68 and payroll and benefit contributions for the period
ended October 4, 2011 and included checks and direct deposits, in the amount of $175,090.76
be approved. Total Disbursements for the period of$1,585,379.73 are approved.
AWARD CONSTRUCTION CONTRACT FOR THE EASTWOOD FARMS WATER
IMPROVEMENT PROJECT TO EL-CO CONTRACTORS, INC.
The District Engineer gave a brief overview of the process for awarding a construction
contract and the background for the Eastwood Farms project; that this is a huge milestone in
this consolidation project; that W.J. McKeever Engineering did the review of the construction
bids received.
M/S/C (LeVesque-Morales) that the construction contract for the Eastwood Farms
Water Improvement Project be awarded to El-Co Contractors, Inc.
CONDUCT A PUBLIC HEARING TO CONSIDER ADOPTION OF A MITIGATED
NEGATIVE DECLARATION FOR EAST VALLEY WATER DISTRICT'S
BASELINE GARDEN'S MUTUAL WATER COMPANY WATER SYSTEM
IMPROVEMENT PROJECT
PRESIDENT WILSON DECLARED THAT THE PUBLIC HEARING SECTION OF
THE BOARD MEETING OPEN AT 3:07 P.M.
The District Engineer provided an overview of the Water System Improvement Project; that
Tom Dodson & Associates prepared the CEQA documents and the Initial Study for this
project;that the Mitigated Negative Declaration Public Hearing was published as required and
went through a 30-day comment period.
Mr. Dodson stated the main objective was to have this item completed in a timely manner in
order to meet the required grant application deadlines; that federal requirements were also
included in this study; that there were no substantive comments received; that his
recommendation would be to adopt the Mitigated Negative Declaration.
(Minutes 10/25/11 cmc) 2
PRESIDENT WILSON DECLARED THAT THE PUBLIC HEARING SECTION OF
THE BOARD MEETING BE CLOSED AT 3:09 P.M.
APPROVE THE EAST VALLEY WATER DISTRICT'S BASELINE GARDENS
MUTUAL WATER COMPANY WATER SYSTEM IMPROVEMENT PROJECT;
ADOPT THE MITIGATED NEGATIVE DECLARATION; ADOPT THE
MITIGATION AND MONITORING AND REPORTING PROGRAM; AND FILE
THE NOTICE OF DETERMINATION WITH THE COUNTY OF SAN
BERNARDINO CLERK OF THE BOARD OF SUPERVISORS AND THE STATE
OFFICE OF PLANNING AND RESEARCH,STATE CLEARINGHOUSE
M/S/C (Morales-LeVesque) that the East Valley Water District's Baseline Gardens
Mutual Water Company Water System Improvement Project; adopt the Mitigated Negative
Declaration; adopt the Mitigation and Monitoring and Reporting program; and File the Notice
of Determination with the County of San Bernardino Clerk of the Board of Supervisors and
the State of Planning and Research, State Clearinghouse be approved.
GENERAL MANAGER/STAFF REPORT
No reports at this time.
LEGAL COUNSEL REPORT
Mr. Kennedy stated that he was happy to be here.
COMMITTEE REPORTS
a. Legislative Committee (Standing)—Director Morales stated that the committee will be
scheduling a meeting in the near future.
b. Community Affairs (Standing)—No reports at this time.
c. Labor Negotiation Committee (Ad-Hoc)—No reports at this time.
d. Succession Planning Committee(Ad-Hoc)—No reports at this time.
ORAL COMMENTS FROM BOARD OF DIRECTORS
Director Malmberg stated that the Special Board meeting is next week and that they have a
difficult decision to make.
Director Morales stated that he attended the Discover Highland Night event on October 22nd
and that East Valley Water District was well represented; that the distribution of water and the
1954 Chevy truck being there was great; and thank you to staff for being at the event and
representing the District.
The meeting was adjourned at 3:15 p.m.
(.^(4 •
eorg . Wilson, President
Robert DeLoach, ecretary
(Minutes 10/25/11 cmc) 3
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