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Home My WebLink AboutMinutes - EVWD Board of Directors - 09/28/2010 Approved October 12,2010 EAST VALLEY WATER DISTRICT SEPTEMBER 28, 2010 REGULAR BOARD MEETING MINUTES President Wilson called the meeting to order at 3:00 p.m. Ms Van Dijk led the flag salute. PRESENT: Directors: LeVesque, Morales, Sturgeon, Wilson ABSENT: Director: Malmberg STAFF: Robert Martin, General Manager; Brian Tompkins, Chief Financial Officer; Ron Buchwald, District Engineer; Gary Sturdivan, Safety & Regulatory Affairs Director; Justine Hendricksen, Administrative Manager LEGAL COUNSEL: Steve Kennedy GUEST(s): Charles Roberts (Highland Community News), Cara Van Dijk (CV Strategies), Tom DeMars (FRA), Kurt Yeager (Stradling, Yocca, Carlson & Rauth) APPROVAL OF AGENDA M/S (Sturgeon-Morales) that the September 28, 2010 agenda be approved as submitted. Director Sturgeon has requested that item # 14 be pulled from the agenda and sent to the Community Affairs Committee for review. President Wilson disagrees with Director Sturgeon. Director Sturgeon amended his motion and requested that item #14 be placed back onto the agenda. M/S/C (Sturgeon-Morales) that the agenda be approved with amended motion and that item #14 be included. PUBLIC PARTICIPATION President Wilson declared the public participation section of the meeting open at 3:02 p.m. Gary Sturdivan gave an update regarding the District's 2010 Hazard Mitigation Plan. Minutes: 09/28/10 jph There being no further written or verbal comments, the public participation section was closed. ADJOURN TO EAST VALLEY WATER DISTRICT FINANCING AUTHORITY AT 3:04 PM RECONVENE TO EAST VALLEY WATER DISTRICT REGULAR BOARD MEETING AT 3:15 PM APPROVAL OF SPECIAL BOARD MEETING MINUTES FOR SEPTEMBER 13, 2010 M/S/C (Sturgeon-Morales) that the September 13, 2010 Special Board Meeting minutes be approved as submitted. APPROVAL OF SEPTEMBER 14, 2010 BOARD MEETING MINUTES M/S/C (Sturgeon-Morales) that the September 14, 2010 Board Meeting Minutes be approved as submitted. RESOLUTION 2010.24 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT NOTICE OF COMPLETION EXECUTED BY THE DISTRICT FOR BASE PAVE TRENCHING, CONCRETE POURING FOR CROSS GUTTER REPAIR, GRIND AND OVERLAY TRENCH ON LIVE OAK ROAD FROM SUMMIT DRIVE TO TERRACE DRIVE M/S/C (Sturgeon-Morales) that Resolution 2010.24 be approved. RESOLUTION 2010.25 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT NOTICE OF COMPLETION EXECUTED BY THE DISTRICT FOR PUMPING EQUIPMENT REPAIRS, PULLING OF TUBE AND SHAFT FROM COLUMN, CLEAN USABLE COLUMN, CLEAN AND STRAIGHTEN TUBE AND SHAFT, WIRE BRUSHING, SWABBING AND RE- BAILING TO BOTTOM AT PLANT 24B LOCATED AT THE NORTHEAST CORNER OF HARRISON STREET IN THE CITY OF SAN BERNARDINO M/S/C (Sturgeon-Morales) that Resolution 2010.25 be approved. DISBURSEMENTS M/S/C (Sturgeon-Morales) that General Fund Disbursements #225830 through 225994 distributed during the period of September 8, 2010 through September 20, 2010 in the amount of$896,179.04 and Payroll Fund Disbursements for the period ended September 20, 2010 in the amounts of$238,147.06 and $6,208.59 totaling $1,140,534.69 be approved. 2 Minutes: 09/28/10 REVIEW AND APPROVAL OF GENERAL MANAGER'S EXPENSE REPORT M/S/C (Sturgeon-Morales) that the General Manger's expenses be approved as submitted. RESOLUTION 2010.26 — A RESOLUTION OF THE BOARD OF DIRECTORS APPROVING THE EXECUTION AND DELIVERY OF AN INSTALLMENT PURCHASE AGREEMENT FOR THE PURPOSE OF CAUSING THE ISSUANCE OF APPROXIMATELY $38,000,000 AGGREGATE PRINCIPAL AMOUNT OF REFUNDING REVENUE BONDS AND APPROVING THE EXECUTION AND DELIVERY OF CERTAIN DOCUMENTS IN CONNECTION THEREWITH AND CERTAIN OTHER MATTERS M/S/C (Morales-LeVesque)that Resolution 2010.26 be approved. DISCUSSION AND POSSIBLE ACTION REGARDING NOTICE OF DECISION TO APPRAISE GREENSPOT ROAD & BRIDGE REALIGNMENT PROJECT (APN: 0297-061-22 & 0297-061-23) Director Morales has requested to review the parcel map associated with this project. No action taken. RESOLUTION 2010.21 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT IN RECOGNITION OF HENRY L. SOWLE'S TWENTY-FIVE YEARS OF SERVICE M/S/C (LeVesque-Morales) that Resolution 2010.21 be approved. DISCUSSION AND POSSIBLE ACTION REGARDING A PBS TELEVISION SHOW HIGHLIGHTING ENERGY AND WATER CONSERVATION PRACTICES The General Manager stated that there was a power-point presentation regarding the television show at the recent BTAC meeting and that they are looking for water agencies to fund the portion of the program dedicated to water conservation practices. Vice President LeVesque stated that he will not consider the project unless it is referred to the Community Affairs Committee for review. Director Morales reviewed the participating agencies and format of the program and would like to know what benefit East Valley Water District would get out of the program. Director Morales would like more information regarding the program. Director Sturgeon suggested that this item be referred to the Community Affairs Committee for further review. 3 Minutes: 09/28/10 No action taken. DISCUSSION AND POSSIBLE ACTION REGARDING THE DISTRICT'S 2010 BIENNIAL NOTICE OF CONFLICT OF INTEREST CODES Mr. Kennedy provided an update regarding the District's 2010 Conflict of Interest Code and whether any amendments are needed at this time. M/S/C (LeVesque-Sturgeon) that the Board has instructed staff to send the required notice back to the Clerk of the Board, indicating that no amendment is required. DISCUSSION AND POSSIBLE ACTION REGARDING THE FINANCIAL STATEMENTS FOR THE PERIOD ENDING AUGUST 31, 2010 Mr. Tompkins reviewed the financial statements with the Board. MIS/C (Sturgeon-LeVesque) that the financial statements for the period ending August 31, 2010 be accepted. GENERAL MANAGER/STAFF REPORTS The General Manager reported on the District's operations to date; that he attended a meeting regarding the 41 year old Western Judgment (Western Water Master) and how it is affecting the operations, water credits, recharge and management of the basin; that agencies will be meeting on a monthly basis regarding this issue; that as previously discussed the Board would like to review the General Manager's contract this year. The Board appointed an Ad- Hoc committee to review the General Manager's contract; the committee consists of President Wilson and Vice President LeVesque. Information only. CONSULTANT REPORTS Ms Van Dijk from CV Strategies provided an overview of the District's public relations projects including media coverage, committee updates, customer survey, strategic communications plan and web master communications and planning. Information only. COMMITTEE REPORTS a. Legislative (Standing) — Director Morales stated that the State is still without a budget; that the District is working on how to speed up the process for its grant funding; that Senator Dutton's office provided assistance in this area and it looks as if the District's grant project could be first in line when the state budget is passed; that the Task Force is trying to set up a meeting with Senator Feinstein's office regarding the Santa Ana Sucker decision that is due out December ls` b. Community Affairs (Standing)—No reports at this time. 4 Minutes: 09/28/10 c. Policy (Ad-Hoc) — The committee met last week regarding Debt Management Policy and Investment Policy and is working on finalizing the Drug & Alcohol Policy. ORAL COMMENTS FROM BOARD OF DIRECTORS Director Sturgeon stated that he attended a campaign function for Sam Racadio. Director Morales stated that the Board President has appointed Director Malmberg to serve on the Legislative Committee. Information only. ASSOCIATION OF THE SAN BERNARDINO COUNTY SPECIAL DISTRICTS MEMBERSHIP MEETING HOSTED BY CUCAMONGA VALLEY WATER DISTRICT AND CHINO BASIN WATER CONSERVATION DISTRICT, UPLAND CARNEGIE LIBRARY, OCTOBER 18, 2010 WESTCAS 2010 FALL CONFERENCE "SUSTAINABLE WATER: A YEAR LATER—WHAT'S NEW?", OCTOBER 27-29, 2010 The Board took a break at 3:45 p.m. CLOSED SESSION The Board entered into Closed Session at 4:01 p.m. as provided for in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss the items listed on the agenda. ADJOURN TO REGULAR SESSION President Wilson declared that the meeting adjourn to regular session. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The items listed on the agenda were discussed in closed session with no action being taken. ADJOURN The meeting was adjourned at 4:10 p.m. f)( eorE. Wilson, resident Ro ert E. Martin, Secretary 5 Minutes:09/28/10 I I I