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Home My WebLink AboutMinutes - EVWD Board of Directors - 10/12/2010 Approved October 26,2010 EAST VALLEY WATER DISTRICT OCTOBER 12, 2010 REGULAR BOARD MEETING MINUTES President Wilson called the meeting to order at 3:00 p.m. Director Malmberg led the flag salute. PRESENT: Directors: Le Vesque, Malmberg, Morales, Sturgeon, Wilson ABSENT: Directors: None STAFF: Robert Martin, General Manager; Brian Tompkins, Chief Financial Officer; Ronald Buchwald, District Engineer; Justine Hendricksen, Administrative Manager LEGAL COUNSEL: Steve Kennedy GUEST(s): Cara Van Dijk (CV Strategies) APPROVAL OF AGENDA M/S (LeVesque-Malmberg) that the October 12, 2010 agenda be approved as submitted. The motion failed due to lack of vote. The General Manager requested that the following CLOSED SESSION item be added to the agenda as the need to add the item arose after the agenda had been posted. Pursuant to Government Code Section 54954.2(b)(2) the Board added the following item to the agenda after unanimously determining that there is a need to take immediate action on the item, which came to the Districts attention after the agenda was posted: CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL —ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code Section 54956.9(b) One Potential Case Minutes jph 10/12/10 M/S/C (Sturgeon-Malmberg) that the October 12, 2010 agenda be approved with noted revision. PUBLIC PARTICIPATION President Wilson declared the public participation section of the meeting open at 3:00 p.m. Mr. Sturdivan provided a brief update regarding the district 2010 Hazard Mitigation Plan. There being no further written or verbal comments, the public participation section was closed. APPROVAL OF SPECIAL BOARD MEETING MINUTES FOR SEPTEMBER 15, 2010 M/S/C (LeVesque-Malmberg) that the special Board meeting minutes for September 15, 2010 be approved as submitted. APPROVAL OF SEPTEMBER 28, 2010 BOARD MEETING MINUTES M/S/C (LeVesque-Malmberg) that the September 28, 2010 Board meeting minutes be approved as submitted. Director Malmberg abstained from the vote. RESOLUTION 2010.28 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT NOTICE OF COMPLETION EXECUTED BY THE DISTRICT FOR PUMPING EQUIPMENT, BRUSH AND BAIL, INSTALL A NEW 6 STAGE BOWL ASSEMBLY, REBUILD PACKING BOX ASSEMBLY, SAND BLAST AND POWDER COAT DISCHARGE HEAD, AND INSTALL NEW RUBBER LINE SHAFT BEARING AT PLANT 132-5 LOCATED AT 7479 SAN FRANCISCO STREET IN THE CITY OF HIGHLAND M/S/C (LeVesque-Malmberg) that Resolution 2010.28 be approved. DISBURSEMENTS M/S/C (LeVesque-Malmberg) that General Fund Disbursements #225995 through #226123 distributed during the period of September 22, 2010 through October 5, 2010 in the amount of $545,973.61 and Payroll Fund Disbursements for the period ended October 5, 2010 in the amount of$278,031.78 totaling $824,005.39 be approved. 2 Minutes jph 10/12/10 RESOLUTION 2010.27 — A RESOLUTION OF THE BOARD OF DIRECTORS OF 111 THE EAST VALLEY WATER DISTRICT ESTABLISHING AN INVESTMENT POLICY FOR PUBLIC FUNDS The Ad-Hoc Policy Committee has met and reviewed the investment policy; the committee suggested that two documents be added to the policy as exhibits: 1. Certification from Citizens Business Bank that they have read, understand, and will make investment recommendations in accordance with the attached Investment Policy and, 2. Procedures established by the General Manager regarding District Investments. M/S/C (Malmberg-Morales) that Resolution 2010.27 be approved as submitted and that the two exhibits be included as part of the Investment Policy. DISCUSSION AND POSSIBLE ACTION REGARDING THE DIRECTORS PAYROLL M/S/C (Morales-Sturgeon) that the Directors payroll be combined with the employee payroll effective January 2011. DISCUSSION AND POSSIBLE ACTION REGARDING A CUSTOMER SURVEY The Community Affairs Committee is working on a goal to understand what programs the District's customers are interested in and that a customer survey could provide this information. Director Malmberg would like to know how a survey will affect the water or the cost of service we provide to consumers. Director Morales stated that a survey is just one component to finding out what direction our public outreach program needs to go; that a survey has value but there are a number of questions that need to be addressed first: 1. Do we really want to do a survey? 2. How are we going to do a survey? 3. What questions are we going to ask? President Wilson does not support a survey at this time. This item has been sent back to the Community Affairs Committee for further review. No action taken. 3 Minutes jph 10/12/10 DIRECTOR'S FEES AND EXPENSES FOR SEPTEMBER 2010 were presented to the Board for approval. Director Morales stated that there is an error on the report for Director Malmberg. (The _I column is not added properly) M/S/C (Sturgeon-LeVesque) that the Director's fees and expenses for September 2010 be approved as submitted with the noted correction by Director Morales. GENERAL MANAGER/ STAFF REPORTS The General Manager reported on the District's operations to date; that we have received the POS and notice of bond sale from the publisher. Ms Hendricksen gave a brief update regarding the District tour on October 29`'' Information only. CONSULTANT REPORTS Ms Van Dijk gave a brief overview of the public outreach programs that CV Strategies is working on for the District. Information only. COMMITTEE REPORTS a. Legislative (Standing)—Director Morales stated that the State budget passed but was 100 days late; that there are many changes in the budget. President Wilson stated that he and the General Manger had met with Congressman Lewis' office regarding the Santa Ana Sucker Fish Taskforce. b. Community Affairs (Standing)—Director Sturgeon stated that the committee had recently met, reviewed a number of items including the District's website, strategic plan, employee newsletter, Water Quality Conference and District closures. c. Policy Committee (Ad-Hoc)—The committee will be reviewing the Drug & Alcohol Policy shortly. d. GM Review (Ad-Hoc)—The Committee has not met. Information only. ORAL COMMENTS FROM THE BOARD OF DIRECTORS Director Malmberg stated that providing bottled water from Stater Bros. at District meetings gives off a bad signal to our customers. Information only. 4 Minutes jph 10/12/10 The Board took a break at 4:02 p.m. The Board returned to regular session at 4:08 p.m. CLOSED SESSION The Board entered into Closed Session at 4:08 p.m. as provided for in the California Open Meeting Law, Government code Section 54945.9(a), to discuss the items listed on the agenda. ADJOURN TO REGULAR SESSION President Wilson declared that the meeting adjourn to regular session. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to regular session at 4:24 p.m. The items listed on the agenda were discussed in Closed Session with no reportable action being taken. ADJOURN The meeting was adjourned at 4:24 p.m. G re-E. Win President g Ro ert E. Martin, Secretary 5 Minutes jph 10/12/10 I I I