HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 12/14/2010 Approved January 11,2011
EAST VALLEY WATER DISTRICT December 14, 2010
REGULAR BOARD MEETING
MINUTES
The meeting was called to order at 3:00 p.m. by President Wilson. Dr. Mathis led the flag salute.
PRESENT: Directors: Le Vesque, Malmberg, Morales, Sturgeon, Wilson
ABSENT: None
STAFF: Robert Martin, General Manager; Brian Tompkins, Chief Financial
Officer; Ron Buchwald, District Engineer; Cecilia Contreras,
Administrative Office Specialist; Justine Hendricksen, Administrative
Manager; Gary Sturdivan, Safety & Regulatory Affairs Director
LEGAL COUNSEL: Steve Kennedy
GUEST (S): Charles Roberts (Highland Community News), Dr. Bill Mathis (Mathis
Group); Larry Sharp (CSUSB), Mike Kovac (CSUSB); Susie Earp
(CSUSB); Cara Van Dijk (CV Strategies); Alex Altman (CV Strategies);
Dick Corneille (CDM); Board Members from Baseline Gardens Mutual
Water Company
PUBLIC COMMENTS
President Wilson declared the public participation section of the meeting open at 3:01pm.
There being no verbal or written comments the public participation section was closed.
APPROVAL OF AGENDA
M/S/C (Malmberg-LeVesque) that the December 14, 2010 agenda be approved as
submitted.
ADJOURN TO EAST VALLEY PUBLIC FACILITIES CORPORATION MEETING AT
3:02 PM
RECONVENE TO EAST VALLEY WATER DISTRICT REGULAR BOARD MEETING
AT 3:03 P.M.
ADJOURN TO EAST VALLEY WATER DISTRICT'S FINANCING AUTHORITY
MEETING AT 3:03 P.M.
RECONVENE TO EAST VALLEY WATER DISTRICT REGULAR BOARD MEETING
AT 3:04 P.M.
1 Minutes 12/14/10
cmc
APPROVAL OF BOARD MEETING MINUTES FOR NOVEMBER 9, 2010
M/S/C (LeVesque-Malmberg) that the November 9, 2010 Minutes be approved as
submitted.
APPROVAL OF BOARD MEETING MINUTES FOR NOVEMBER 23,2010
M/S/C (LeVesque-Malmberg) that the November 23, 2010 Minutes be approved as
submitted.
DISBURSEMENTS
M/S/C (LeVesque-Malmberg) that the General Fund Disbursements #226707 through
#226859 which were distributed during the period of November 17, 2010 through December 6,
2010, in the amount of$1,079,967.91 and Payroll and Benefit contributions for the period ended
December 6, 2010 and included checks and direct deposits, in the amount of $330,232.89
totaling$1,410,200.80 be approved.
REVIEW AND DISCUSSION OF JOINT POWERS AGREEMENT WITH THE CITY
OF SAN BERNARDINO WATER DEPARTMENT
The General Manager gave a brief overview regarding the Joint Powers Agreement that the
District has with the City of San Bernardino Water Department. He stated that it contains the
layout and boundaries for the service area, trunk line provisions, wastewater treatment capacity
charges, etc.
Director Malmberg questioned the benefit for any changes to be made.
Director Morales stated that in the newest amendment (number six) in reference to regional
costs, there is language that discusses the Inland Empire Wastewater Advisory Board and would
like to know more information.
President Wilson assigned an Ad-Hoc committee to review the Joint Powers Agreement and
bring information back to the entire Board.
Director Malmberg and Director Morales are assigned to the Ad-Hoc Committee
DISCUSSION AND POSSIBLE ACTION REGARDING AWARD OF CONTRACT FOR
PLANT 150 FINAL DESIGN TO CAMP DRESSER & MCKEE, INC. (CDM)
The General Manager stated that it is now the appropriate time to begin final design for Plant
150; that CDM's design process will take the majority of the year to accomplish but the cost
numbers that are listed are still good; that Plant 150 will serve several groundwater wells that are
susceptible to perchlorate and nitrate contamination.
2 Minutes 12/14/10
cmc
Mr. Kennedy stated that some milestones and dates listed in the current proposal needed
updating.
Mr. Buchwald stated that the dates will be updated in the final contract.
Director Malmberg questioned the ability of the treatment plant and the ability to accommodate
any new regulations from the State for a lower perchlorate level.
Mr. Buchwald stated that Plant 150 would have the blending capacity and that the site is large
enough to expand if needed.
M/S/C (LeVesque-Malmberg) to award the contract for Plant 150 final design to Camp
Dresser& McKee, Inc. (CDM).
DISCUSSION AND POSSIBLE ACTION REGARDING PRESENTATION FROM MIKE
KOVACK (CSUSB) RELATING TO THE WATER LIBRARY
Mr. Kovack thanked the District for their continued support.
Ms Earp stated that she will be re-doing her interview with the Wrights regarding North Fork;
that there are several updated aerial photos posted on the website dating back to the 1920's; that
Joe Rowe was presented with the Water Hero's award.
Mr. Sharp discussed the partnership between Cal State University San Bernardino and the
University of California, Riverside and that the records from the water library will be split
between the two colleges and that there will be electronic versions available.
No action taken. Information only.
BOARD REORGANIZATION
President Wilson declared nominations open for Board Reorganization
M/S (Sturgeon-Malmberg) to keep the current slate of officers:
Vice President LeVesque stated that he would like to offer the Vice President role open for
nomination.
M/S/C (Sturgeon-Malmberg) to keep the current slate of officers:
President—George E. Wilson
Vice President—Matt LeVesque
General Manager—Robert Martin
Chief Financial Officer—Brian Tompkins
I
3 Minutes 12/14/10
cmc
M/S/C (Sturgeon-Malmberg) to keep the current committee assignments with the
addition of the Ad-Hoc committee to review the Joint Powers Agreement with the City of San
.1
Bernardino Water Department.
SETTING TIME AND PLACE FOR HOLDING MEETINGS
President Wilson declared the time and place for holding regular meetings is open for discussion.
M/S/C (LeVesque-Malmberg) that the District's regular Board meetings be held at the
District's Office located at 3654 E. Highland Avenue, Suite 12, Highland, California, on the
second (2nd) and fourth (4th) Tuesday of each month at 3:00 p.m.
DISCUSSION AND POSSIBLE ACTION REGARDING THE PROPOSITION 218
HEARING NOTICE FOR WASTEWATER TREATMENT RATES
The General Manager discussed the City of San Bernardino Water Departments proposed
wastewater treatment rate increase; that this would require the District to hold a Proposition 218
hearing.
The Board discussed a number of items relating to the proposed increase including, but not
limited to, the effective date of the increase, majority protests and how protests will be weighed,
technical issues relating to the computation of the rates, a new ad-hoc committee to review the
proposed rates, an additional matrix study that may affect the District, a review of the surcharge
to customers east of Boulder. No action taken.
DISCUSSION AND POSSIBLE ACTION REGARDING MILEAGE REIMBURSEMENT
RATE ESTABLISHED BY THE IRS FOR 2011
M/S/C (LeVesque-Sturgeon) that the District follows the mileage reimbursement rate
established by the IRS for 2011.
DISCUSSION AND POSSIBLE ACTION REGARDING THE ENGINEERING
INVESTIGATION STUDY RELATING TO BASELINE GARDENS MUTUAL WATER
COMPANY SUBMITTED BY MCKEEVER ENGINEERING
Mr. Sturdivan gave an update on the events regarding Baseline Gardens Mutual Water Company;
that they have an emergency connection with the City of San Bernardino Water Department; that
he attended a public meeting with the Board members from Baseline Gardens to discuss the
future of the Mutual Water Company; that at that meeting, there was a survey taken to see the
interest the property owners would have in consolidating with East Valley Water District; that
the District will have to go through the same processes as it has done in the past with the
Eastwood Farms consolidation; that a proposal has been received from McKeever Engineering to
do a preliminary engineers report.
The General Manager stated that in the next few months Baseline Gardens and East Valley will
Iiiiapply for a grant to cover the costs of the consolidation; that East Valley would need to provide
4 Minutes 12/14/10
cmc
the funds upfront for the preliminary engineers report but the costs would be recovered from the
grant.
Director Morales stated his concern regarding the customer response and if there was any
opposition to the consolidation.
Mr. Sturdivan stated that in comparison to Eastwood Farms consolidation, he has a more
comfortable feeling when it comes to the consolidation with Baseline Gardens.
M/S/C (Sturgeon-LeVesque) to approve and proceed with the engineering investigation
study relating to Baseline Gardens Mutual Water Company submitted by McKeever
Engineering.
REVIEW AND ACCEPT FINANCIAL STATEMENTS FOR THE PERIOD ENDING
OCTOBER 31, 2010
Mr. Tompkins gave a brief overview of the financial statements.
M/S/C (Sturgeon-Malmberg) to accept the financial statements for period ending October
31, 2010 as submitted.
DIRECTORS' FEES AND EXPENSES FOR NOVEMBER 2010
M/S/C (Sturgeon-LeVesque) to approve the Directors' Fees and Expenses for November
2010
GENERAL MANAGER/STAFF REPORTS
The General Manager stated that Fish & Wildlife has come out with their decision regarding the
Santa Ana Sucker Fish; that the Task Force is currently reviewing this document and it could
possibly have significant impacts; that the next Task Force meeting will be after the New Year.
The General Manager gave an update on the District's Suite 30 improvements; that the
construction is moving along well, however, the City of San Bernardino's inspector has stated
that the ADA standards for the parking lot are not in compliance.
CONSULTANT REPORTS
Ms Van Dijk stated that CV Strategies is working on the District's Strategic Communication
Plan; that they are also working with the Santa Ana Sucker Fish Task Force on getting the
message out to local agencies that would be affected.
COMMITTEE REPORTS
a. Legislative (Standing) - No comments at this time
b. Community Affairs (Standing) -No comments at this time.
5 Minutes 12/14/10
cmc
c. Policy (Ad-Hoc) - Director Morales stated that the Committee will be meeting soon
to work on the Drug and Alcohol Policy.
d. General Manager's Review(Ad-Hoc) - This item to be discussed in Closed Session.
ORAL COMMENTS FROM BOARD OF DIRECTORS
Director Morales expressed his thanks to staff for a great Annual Awards Banquet.
Director Malmberg stated that he very much enjoyed the Annual Awards Banquet.
President Wilson stated that the ACWA conference was great and that he enjoyed listening in on
the session where Director LeVesque was on the Panel.
LETTER OF APPRECIATION TO THE DISTRICT FROM RITA SCHMIDT SUDMAN
(WATER EDUCATION FOUNDATION) AND JO MCANDREWS (MCANDREWS AND
BOYD)
Information Only
ASSOCIATION OF THE SAN BERNARDINO COUNTY SPECIAL DISTRICTS
MEMBERSHIP MEETING, SAN BERNARDINO, DECEMBER 13, 2010
Information Only
SAN BERNARDINO AREA CHAMBER OF COMMERCE ANNUAL HOLIDAY
RECEPTION & OPEN HOUSE, SAN BERNARDINO, DECEMBER 16, 2010
Information Only
CALIFORNIA MUNICIPAL UTILITIES ASSOCIATION CAPITOL DAY,
SACRAMENTO, JANUARY 24,2011
Information Only
CSDA'S "HOW TO BE AN EFFECTIVE BOARD MEMBER", VARIOUS LOCATIONS
AND DATES FOR 2011
Information Only
WATER EDUCATION FOUNDATION'S 2011 WATER TOUR DATES
Information Only
WATER EDUCATION FOUNDATION'S 28Th1 ANNUAL EXECUTIVE BRIEFING
"NAVIGATING UNCERTAIN WATERS", SACRAMENTO, MARCH 24-25, 2011
Information Only
The Board took a break at 4:43 p.m.
The Board returned to session at 4:50 p.m.
CLOSED SESSION
6 Minutes 12/14/10
cmc
The Board entered into Closed Session at 4:50 p.m. as provided in the California Open Meeting
Law. Government Code Section 54945.9(a), to discuss those items listed on the agenda.
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
The Board returned to regular session 5:32 p.m. The items listed on the agenda were discussed in
closed session with no reportable action.
ADJOURN
The meeting was adjourned at 5:32 p.m. until the next regularly scheduled Board Meeting.
�f
George ilson, resi ent
Ro ert E. Martin, Secretary
111
I
7 Minutes 12/14/10
cmc
I
I
I