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Home My WebLink AboutMinutes - EVWD Board of Directors - 12/28/2010 Approved January 25.2011 EAST VALLEY WATER DISTRICT December 28, 2010 REGULAR BOARD MEETING MINUTES The meeting was called to order at 3:00 p.m. by President Wilson. Mr. Coats led the flag salute. PRESENT: Directors: Le Vesque, Malmberg, Morales, Sturgeon, Wilson ABSENT: None STAFF: Robert Martin, General Manager; Brian Tompkins, Chief Financial Officer; Cecilia Contreras, Administrative Office Specialist; Gary Sturdivan, Safety & Regulatory Affairs LEGAL COUNSEL: Steve Kennedy GUEST(S): Charles Roberts (Highland Community News), Cara Van Dijk (CV Strategies); Ron Coats; Stacy Aldstadt (City of San Bernardino Water Department), Matt Litchfield (City of San Bernardino Water Department); Don Shackleford (City of San Bernardino Water Department) PUBLIC COMMENTS President Wilson declared the public participation section of the meeting open at 3:01pm. There being no verbal or written comments the public participation section was closed. APPROVAL OF AGENDA M/S/C (Sturgeon-LeVesque) that the December 28, 2010 agenda be approved as submitted. DISBURSEMENTS M/S/C (LeVesque-Malmberg) that the General Fund Disbursements #226860 through #227020 which were distributed during the period of December 8, 2010 through December 20, 2010, in the amount of$421,153.46 and Payroll and Benefit contributions for the period ended December 20, 2010 and included checks and direct deposits, in the amount of $270,786.52 and $6,202.95 totaling $698,142.93 be approved. 1 Minutes 12/28/10 cmc REVIEW AND DISCUSSION OF JOINT POWERS AGREEMENT BETWEEN EAST VALLEY WATER DISTRICT AND THE CITY OF SAN BERNARDINO WATER DEPARTMENT The General Manager stated that an Ad-Hoc committee had been formed to discuss the issues that were brought up from the Directors. The General Manager stated Ms Stacey Aldstadt, General Manager of the City of San Bernardino Municipal Water Department, attended the Board Meeting to discuss and answer any questions from the Directors regarding the JPAs. Ms Aldstadt thanked the Board of Directors for allowing her the opportunity to speak to the Directors; that she is aware of the concern regarding the pass through of any sewer rate increases into the general fund for the City of San Bernardino; that the Proposition 218 hearing is scheduled in January 2011 is to cover Capital Improvement Costs, new rulings and compliance for AQMD, and for upgrades for the treatment system; that the City has not had a sewer rate increase in many years; that she feels any pass through of sewer rate increases into the general fund of the City of San Bernardino would be a"tax" under California law and would need to be voted on by the voters of the City and, thus, will not be included in the proposed increase to sewer rates. The General Manager stated, and Ms Aldstadt confirmed, that the City of San Bernardino Municipal Water Department has agreed to defer implementation of the proposed rate increase as applied to the District until the District has had a chance to complete its own Proposition 218 hearing and related procedures. Director Morales asked if the committee that is named in the JPA, Inland Empire Wastewater Advisory Board, has met to discuss any of the items; that if the consultant that is working with City of San Bernardino Water is aware of the costs that are stated in the 1980 JPA amendment. Ms Aldstadt addressed Director Morales' concerns; that the Inland Empire Wastewater Advisory Board, which includes herself and Mr. Martin, has not met under that pretense but they have had several informal meetings over the years to discuss issues concerning both agencies; that R.W. Beck, the City's consultant firm, was not provided a copy of the JPA Agreements or the 1980 amendments for consideration in connection with the preparation of the study that was done for the proposed sewer rate increases. The General Manager stated that the Advisory Board will be convening to discuss items that need to be reviewed. REVIEW AND ACCEPT FINANCIAL STATEMENTS FOR THE PERIOD ENDING NOVEMBER 30, 2010 Mr. Tompkins gave a brief overview of the financial statements. 2 Minutes 12/28/10 cmc M/S/C (LeVesque-Sturgeon) to accept the financial statements for period ending November 30, 2010 as submitted. DISCUSSION AND POSSIBLE ACTION REGARDING SPONSORSHIP OPPORTUNITY FOR THE ARkSTORM SUMMIT ON JANUARY 13-14, 2010 Mr. Sturdivan gave a brief overview into the ARkSTORM scenario; that this project is similar to the Shakeout in 2008 which the District previously participated; that a kick-off meeting will be held in Sacramento to roll out the scenario to the public; that the District's sponsorship would be to provide a lunch or dinner to participants of the venue; that the District's logo would be on the literature provided and would be the only water agency providing a sponsorship. Director Malmberg stated that he agrees with the preparedness practices given the flooding disaster which happened over the holidays. Director Morales stated that the knowledge retained from these practices is vital to what the District implements and agrees to help support. M/S/C (Sturgeon-Malmberg) to sponsor $2,500 to USGS to support a meal or venue for the kickoff meeting of ARkSTORM in Sacramento in January. GENERAL MANAGER/STAFF REPORTS The General Manager stated that there was major flooding in Highland during the rain fall over the holidays; that there was a few plants that had some mud flow and some roads washed out; that the District's crews are continuing to help the City of Highland with assessing damages and equipment. He stated that the District received a signed Funding Agreement for Plant 134. He also stated that the Headquarters project for Suite 30 has been pushed back a little longer due to the rain fall and leaks that were apparent. CONSULTANT REPORTS Ms Van Dijk stated the a press release regarding Baseline Gardens will be coming out soon; that they are still currently working on the Strategic Communications plan. COMMITTEE REPORTS a. Legislative (Standing) Director Morales stated that the committee is working on the permit issues and relations with the City of San Bernardino; that the committee will be moving forward and looking into more about the Santa Ana Sucker Fish ruling. b. Community Affairs (Standing) No comments at this time. 3 Minutes 12/28/10 cmc 1 c. Policy (Ad-Hoc) Director Morales stated that the Committee recently met and reviewed the Drug and Alcohol Policy and are looking into which upcoming policies and resolutions need to be re-reviewed. d. General Manager's Review (Ad-Hoc) President Wilson dissolved this committee e. JPA Review(Ad-Hoc) Director Morales stated that this committee reviewed in detail the documents to see how much is being utilized. ORAL COMMENTS FROM BOARD OF DIRECTORS Vice President LeVesque thanked Staff for all their help and participation in the recent flooding disaster. Director Morales wished everyone Happy Holidays and looks forward to the New Year. President Wilson thanked Charles Roberts for the great editorial in regards to the Sucker Fish in the Highland Community Newspaper. ASSOCIATION OF THE SAN BERNARDINO COUNTY SPECIAL DISTRICTS MEMBERSHIP MEETING, SAN BERNARDINO,JANUARY 24, 2011 Information Only SPECIAL DISTRICT AND LOCAL GOVERNMENT INSTITUTE "GOVERNANCE" SEMINAR, ANAHEIM, FEBRUARY 17-18, 2011 Information Only The Board took a break at 4:30 p.m. The Board returned to session at 4:38 p.m. CLOSED SESSION The Board entered into Closed Session at 4:38 p.m. as provided in the California Open Meeting Law. Government Code Section 54945.9(a), to discuss those items listed on the agenda. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to regular session 5:01 p.m. The items listed on the agenda were discussed in closed session with no reportable action. 4 Minutes 12/28/10 cmc ADJOURN The meeting was adjourned at 5:01 p.m. until the next regularly scheduled Board Meeting. George i son, resident Robert E. Martin, Secretary. 5 Minutes 12/28/10 cmc U I U