The URL can be used to link to this page

Home My WebLink AboutAgenda Packet - EVWD Board of Directors - 01/13/2016REGULAR BOARD MEETING January 13, 2016 - 5:30 PM 31111 Greenspot Road, Highland, CA 92346 AGENDA "In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors". CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. AGENDA - This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. 1.Approval of Agenda 2.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve the October 28, 2015 regular board meeting minutes b.Approve the November 18, 2015 special board meeting minutes c.Approve the December 1, 2015 special board meeting minutes d.Approve the Dec emb er 21, 2015 s pec ial board meeting minutes e.Novemb er 2015 Disburs ements : Ac c o unts p ayable d is b ursements for the period inc lude chec k numb ers 246164 thro ugh 246394, b ank drafts , and ACH P ayments in the amount of $2,373,814.40 and $328,048.92 for p ayroll. f.Financ ial S tatements for November 2015 g.Direc tors ' fees and exp enses for Dec emb er 2015 h.2016 IR S Mileage Rate NEW BUSINESS 3.Ad optio n o f the updated Facility Us e F ees for the Head q uarters Fac ility Us e P o licy 4.2016 C o mmittee and Rep res entative As s ignments 5.El Nino Up d ate 6.Co ns ervatio n Update REPORTS 7.Board of Direc tors' Reports 8.General Manager/CEO Report 9.Legal C o uns el Rep o rt 10.Board of Direc tors' Comments ADJOURN P LEASE NOT E: Materials related to an item on this agenda s ub mitted to the Board after dis trib utio n of the agenda pac ket are available for p ublic inspec tio n in the Dis tric t's offic e loc ated at 31111 G reens pot Rd., Highland , during no rmal bus iness ho urs. Als o, s uc h d o c uments are availab le o n the District's web s ite at www.eas tvalley.o rg sub ject to s taff's ab ility to post the d o cuments b efo re the meeting. P ursuant to Go vernment Co d e S ectio n 54954.2(a), any reques t fo r a dis ability-related modific ation or ac commod ation, inc luding auxiliary aids or s ervic es , that is s ought in order to participate in the abo ve- agendized p ublic meeting sho uld b e direc ted to the Dis tric t Clerk at (909) 885-4900 at leas t 72 hours prior to said meeting. 1 Minutes 10/28/2015 smg Subject to Approval EAST VALLEY WATER DISTRICT October 28, 2015 REGULAR BOARD MEETING MINUTES The Chairman of the Board called the meeting to order at 5:30 p.m. Director Carrillo led the flag salute. PRESENT: Directors: Carrillo, Coats, Coleman, Morales, Shelton ABSENT: None STAFF: John Mura, General Manager/CEO; Brian Tompkins, Chief Financial Officer; Cecilia Contreras, Senior Administrative Assistant; Shayla Gerber, Administrative Assistant LEGAL COUNSEL: Jean Cihigoyenetche GUEST(s): Members of the public PUBLIC COMMENTS Chairman Morales declared the public participation section of the meeting open at 5:31 pm. Mr. Timothy Price introduced himself as a resident of San Bernardino for 25 years and an attorney. He stated that he knows Board Member Coleman through the Chamber of Commerce. He made honorable mentions of Mr. Coleman and stated Mr. Coleman has been singled out. APPROVAL OF AGENDA M/S/C (Shelton-Carrillo) that the October 28, 2015 agenda be approved as submitted. APPROVE THE FINANCIAL STATEMENTS FOR SEPTEMBER 2015 M/S/C (Coats-Shelton) that the Board approve the financial statements for September 2015 as submitted. APPROVE THE INVESTMENT REPORT FOR QUARTER ENDED SEPTEMBER 30, 2015 M/S/C (Coats-Shelton) that the Board approve the Investment Report for Quarter Ended September 30, 2015 as submitted. 2 Minutes 10/28/2015 smg DISBURSEMENTS M/S/C (Coats-Shelton) that the General Fund Disbursements #245526 through #245820 which were distributed during the period of September 1, 2015 through September 30, 2015, bank drafts, and ACH Payments in the amount of $4,377,129.59 and $317,799.32 for payroll and benefit contributions, totaling $4,694,928.91 be approved. CYBER SECURITY AWARENESS UPDATE Robert Peng, Information Technology Manager, reviewed Cyber Security measures that are being implemented by the District. Mr. Peng demonstrated methods of Cyber- attacks and how the anti-virus software prevents attacks on the system. Chairman Morales commented that Cyber Security has been on the minds of the Board for a number of years and that it is of utmost importance to protect the ratepayer’s personal information as well as the District’s. Information only. UPDATE ON DISTRICT EFFORTS TO IMPLEMENT AWWA BENCHMARKING PERFORMANCE INDICATORS The General Manager/CEO updated the Board on one of his goals and objectives which is to implement AWWA benchmarking indicators, which is a way to measure and distinguish the District against other water agencies throughout the country. Brian Tompkins, Chief Financial Officer, gave a presentation how the District tracks benchmarking progress through a computer program called Mindjet, a tool used to gauge the District’s performance. Mr. Tompkins gave examples of how performance indicators helped to improve the District’s system. He stated that in the future information will be automatically reported directly into the system instead of being input manually, that computer programs will have the ability to automatically update data. The General Manager/CEO thanked Mr. Tompkins and Mr. Peng for the presentation and hard work. He stated that the program works similar to mind mapping, which is a way to organize thoughts and that the District is just in the beginning stages of mapping. Director Coleman questioned if the District has the ability to allow customers to know how much longer their wait time is on the phone when they call into customer service. Mr. Peng stated that the District has the ability and would look further into that technology. Director Coleman commended Shiela Boyd on how politely she answers calls. Director Coats stated that the presentation was great and looks forward to learning 3 Minutes 10/28/2015 smg more information about the program. Chairman Morales stated that staff is just in the beginning stages of figuring out how to measure benchmarking performance indicators; that once the District has the data, it will be a powerful tool and the District will have much more knowledge on how to improve; and that the District may need to purchase more software and train staff on how to use the program. He stated that this is an amazing tool and thanked staff for the presentation and that he is proud of the Board. Information Only. BOARD OF DIRECTORS’ REPORTS Director Coleman reported on the following: he attended the Highland Chamber of Commerce Luncheon on October 27, 2015; he also attended the Emergency Preparedness Fair in Redlands on October 17, 2015 where he learned how to assemble a 72 hour emergency kit and emergency food storage. Director Shelton reported on the following: she attended the Special Districts Meeting on October 19, 2015 where Assemblyman Marc Steinorth was the speaker; Director Shelton stated that Mr. Steinorth is enthusiastic about working with people in the District and was impressed with his presentation. Director Carrillo reported on the following: he attended the Southern California Labor Water Conference on October 16, 2015 where a District update was presented to laborers. He stated it was very informative and there was a presentation on water recycling technology that has yet to hit the United States and seismic standard piping; he will share the information learned with the Board. Vice Chairman Coats reported on the following: that on October 19th, he attended the Special Districts Meeting. Director Coats informed the Board that Mr. Steinorth holds community coffee meetings every other week for his constituents. On October 20th he attended the District’s Recycled Water Ad-Hoc committee meeting along with Valley District, where they discussed the Recycled Water Facility and timelines. Next meeting he hopes to have the City of San Bernardino join the Recycled Water Ad-Hoc committee meeting. Chairman Morales reported on the following: he attended the California Special Districts Association Conference on October 16th where he received the Chairman of the Year award. He also attended the District’s Recycled Water Ad-Hoc committee meeting. Information only. GENERAL MANAGER/CEO REPORT Ms. Kelly Malloy, Public Affairs/Conservation Manager, provided a brief update on the District’s conservation efforts including the implementation of the direct installation 4 Minutes 10/28/2015 smg program for weather based irrigation controllers and stated that as of October 15, 2015, all turf removal funds have been reserved. Ms. Malloy stated that the District was under our goal for the month of September with a reduction of 24%; that our cumulative reduction to date since June 2015 is 31%, which requires the District to reduce by 26% for the month of October to maintain our goal of 28%. Ms. Malloy also stated that ninety-one initial warnings have been issued to customers, mainly on the eastern side of the District, targeting customers with potential water leaks and high water users. The General Manager/CEO announced that he is available to discuss topics such as drought updates, Budget Based Rates and Recycled Water Efforts through the Community Conversations Outreach Program. He stated that East Valley Water District participated in the “Discover Highland Night” event and also the California Great Shakeout, the world’s largest earthquake drill. He announced that the Employees Events Association will be holding a Chili Cook-off and Dessert Bake-off on October 29th; they are also accepting monetary donations in addition to new or gently used jackets for students of Hunt Elementary School. Mr. Mura reminded the public that Elections will be held November 3rd , the Facilities Tour is scheduled for November 4th, and that two regularly scheduled board meetings have been canceled due to Veterans Day and the Thanksgiving Holiday and a Special Meeting is scheduled for November 18th. He also stated that there will be a scoping meeting for the Sterling Natural Resource Center on October 29th at San Bernardino Valley Municipal Water District and another on November 5th at East Valley Water District. Mr. Mura presented the Cool Planet Award received by Southern California Edison for demonstrating exemplary leadership in energy and carbon management. Lastly, Mr. Mura presented the CalPERS Spotlight on Excellence Award that the District received, which recognizes exemplary organizations for innovation and excellence in public service, given to only one out of approximately 3,100 CalPERS Agency each year. Information only. LEGAL COUNSEL REPORT Legal Counsel mentioned that he was able to participate in the Great Shakeout at the District and praised staff on how well they handled the Earthquake Preparedness Drill. Information only. BOARD OF DIRECTORS’ COMMENTS Director Coleman stated that he participated in the earthquake drill from his home and he appreciated the presentation and is grateful that we are performing well. Director Shelton complimented East Valley Water District staff, stating that they are awesome and the General Manager/CEO is amazing; she is happy to be a part of East Valley Water District. 5 Minutes 10/28/2015 smg Director Carrillo encouraged the public to bring family and friends to the board meetings. Vice Chairman Coats stated that East Valley Water District is truly a world class agency. Chairman Morales stated that he is proud to be a part of East Valley Water District. He congratulated Kathy Tiegs, Director from Cucamonga Valley Water District, on being nominated to ACWA as President. Chairman Morales stated that he was happy to be re-elected to the ACWA Region 9 Board. The Board took a break at 7:12 p.m. CLOSED SESSION The Board entered into Closed Session at 7:20 p.m. as provided in the Ralph M. Brown Act Government Code Sections 54956.9(d)(1) and 54956.9(d)(4) to discuss the items listed on the agenda. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to open session at 8:15 p.m. The items listed on the agenda were discussed in closed session with the following action being taken: With respect to items #9 and #10: No reportable action taken. ADJOURN The meeting adjourned at 8:20 p.m. _________________________ James Morales, Jr., Chairman ____________________ John J. Mura, Secretary 1 Minutes 11/18/2015 etb Subject to approval EAST VALLEY WATER DISTRICT November 18, 2015 SPECIAL BOARD MEETING MINUTES The Chairman of the Board called the meeting to order at 5:30 p.m. Director Coleman led the flag salute. PRESENT: Directors: Coats, Coleman, Shelton, Morales ABSENT: Director: Carrillo STAFF: John Mura, General Manager/CEO; Brian Tompkins, Chief Financial Officer; Jose Martinez, Assistant General Manager; Justine Hendricksen, District Clerk; Eileen Bateman, Senior Administrative Assistant LEGAL COUNSEL: Jean Cihigoyenetche GUEST(s): Members of the public PUBLIC COMMENTS Chairman Morales declared the public participation section of the meeting open at 5:31pm. There being no further written or verbal comments, the public participation section was closed. APPROVAL OF AGENDA M/S/C (Coats-Coleman) that the November 18, 2015 agenda be approved as submitted. APPROVE THE OCTOBER 8, 2015 SPECIAL BOARD MEETING MINUTES M/S/C (Coats-Shelton) that the Board approve the October 8, 2015 special board meeting minutes as submitted. APPROVE THE OCTOBER 14, 2015 REGULAR BOARD MEETING MINUTES M/S/C (Coats-Shelton) that the Board approve the October 14, 2015 regular board meeting minutes as submitted. 2 Minutes 11/18/2015 etb DISBURSEMENTS M/S/C (Coats-Shelton) that the General Fund Disbursements #245821 through #246163 which were distributed during the period of October 1, 2015 through October 31, 2015, bank drafts and ACH Payments in the amount of $2,452,047.78 and $308,663.38 for payroll and benefit contributions, totaling $2,760,711.16 be approved. DIRECTORS FEES AND EXPENSES M/S/C (Coats-Shelton) that the Directors’ fees and expenses for October 2015 be approved as submitted. DEVELOPER GUIDELINES AND PROCEDURES The General Manager/CEO provided information regarding the Districts’ commitment to elevated public service, including the updates to the current Development Guidelines and Procedures for continued interaction with the community. He stated that the Developer Guidelines and Procedures document is beneficial to developers in that it provides expectations for the development and standard specifications. Mr. Holliman, Engineering Manager, provided information regarding the Districts’ Guide for developers planning projects in the District’s service area, including time periods for processing paperwork, which forms to be filed and what fees need to be paid. He stated that this document also identifies steps, explanations and workflow for the development process for efficiency to the completion of the project. Mr. Holliman reviewed the updates which included clarification of Sewer Capacity Charge, Definitions for Will Serve, Water Availability, Water Supply Assessment and Water Verification Letters, Requirements for Preparation of Sub-Area Master Plans, District Development Agreement process and Design Phase. Vice Chairman Coats stated that this document continues on the path of total transparency and allows everyone to know the rules and regulations of the District. Chairman Morales expressed his appreciation for the document and guidance of the development process; he stated that this helps to protect the District’s water system. M/S/C (Coats-Shelton) that the Board approve the November 2015 Developer Guidelines and Procedures. TOP INLAND EMPIRE WORKPLACES PROGRAM The General Manager stated that the District was invited to participate in the Top Inland Empire Workplaces Program by the Press Enterprise. Ms. Bryan, HR/Risk & Safety Manager, provided a brief overview of the Top Inland Empire Workplaces Program, including the survey process, considered factors, benchmarks with Local Government Agencies throughout the United States. Ms. Bryan reviewed the average scores of the District in each of the six categories and shared 3 Minutes 11/18/2015 etb some of the employee comments that were included in the survey. She identified areas of improvement and stated that the District has been working on some programs that address the concerns of District employees. The next steps for the program are the 2015 Top Workplaces Award Ceremony and Ranking announcement on December 10th, a publication in the Press Enterprise of the award on December 11th and then the District can begin to utilize the logo for the Top Workplaces. She also stated that the District will conduct an annual employee survey to assist with the success of the District. Mr. Fred Yauger stated that he was impressed to see this item on the agenda; that the District is clearly a great place to work. He also noted that the differences on scores nationwide was impressive and commended the Board and Senior Management on their efforts. Chairman Morales stated that although there is difference in the Pay and Compensation category, the District’s employees agreed to 5% less than the Market Median in the pay survey; this illustrates that the employees feel appreciated and believe that their compensation is fair. Director Shelton shared her experience when she interacts with the employees and is pleased to see what is exhibited every day in this survey. Vice Chairman Coats stated that the employees are a valuable asset to providing service throughout the District; that this survey illustrated the future and in his perspective, the District employees are already winners. Chairman Morales stated that this survey represents the strength and quality of the management team; that he is proud of everyone in the District and its accomplishments. Information only. ELECTION DESIGNEE FOR ACWA BOARD OF DIRECTORS The General Manager/CEO reviewed the background of ACWA and voting rights as a member of ACWA. M/S/C (Coats-Shelton) that the Board designate Chairman Morales as the voting designee from East Valley Water District for the ACWA 2015 Fall Conference election. BOARD OF DIRECTORS’ REPORTS Director Coleman reported on the following: he met with the General Manager/CEO regarding the agenda. He stated that he wanted to make suggestions to Mr. Holliman regarding the Development Guidelines and Procedures and is available to provide his comments. 4 Minutes 11/18/2015 etb Director Shelton reported on the following: that on November 3rd, she attended the San Bernardino Valley Municipal Water District where they discussed the damage from the rupture of the waterline in Yucaipa Regional Park which serves domestic water to the park and discussed the available options for the repair; that on November 5th, she attended the 2nd Environmental Impact Scoping meeting where they discussed the Sterling Natural Resource Center; and on November 9th, she attended an Ad-Hoc Conservation Committee meeting to discuss conservation updates. Vice Chairman Coats reported on the following: that on November 3rd, he attended a meeting at San Bernardino Valley District where they discussed the loan approval process for the replacement of a UV system for the Rix Plant at San Bernardino Municipal Water District for wastewater disinfection; that on November 5th he attended the District Environmental Impact Scoping meeting for the Sterling Natural Resource Center; that on November 16th he attended the Special District dinner where 1st District Supervisor Lovingood spoke regarding the economic opportunities in the High Desert and the planned I-220 interstate, the new possibility of the bullet train from Victorville to Las Vegas and the measure that San Bernardino County are taking to assist distressed business throughout Los Angeles and Orange County; that November 18th he attended the San Bernardino Valley Municipal Water District where they discussed the approval of funding for the contract process of the Santa Ana Water Project for enhanced recharge of the Santa Ana River Basin and the approval of an early order for purchasing a turbine generator for the Hydro-Electric Generation project. Chairman Morales expressed his gratitude to the employees who were involved with the success of the District Tour on November 4th. He attended the East Valley Association of Realtors where he provided an update to the Sterling Natural Resources Center project; he completed his 7th course in the California Debt Investment Advisory Commission Management Certification Course; and he sat in on the ACWA update meeting which discussed SB13 and the Groundwater Sustainability Management Act. GENERAL MANAGER/CEO REPORT •Drought Update Ms. Malloy, Public Affairs/Conservation Manager provided a brief update on the District’s conservation efforts including the District cumulative reduction to date, Legislative update with new program funding, State Water Resources Control Board Workshop and its potential changes to Emergency Conservation Regulations, existing emergency Regulations and Accounting for Precipitation after January 2016; she provided turf replacement and WBIC Direct Install program updates, rebate program funding; that the District is continuing with outreach efforts and enforcing conservation and has issued violations to customers for watering on Mondays, excessive run off as well as parkway irrigations; and that the District is still accepting applications for the Conservation Commission. The General Manager/CEO reported that the District will hold its annual Thanksgiving Day Luncheon for current and retired employees tomorrow; that Mr. & Mrs. Wright were honored at the annual San Bernardino County Farm Bureau dinner and awards 5 Minutes 11/18/2015 etb banquet; that the Employee Events Association raised $2,600 to provide jackets to children at Hunt Elementary; that the District is preparing for El Nino by coordinating with local agencies, partnering with Cal Fire to support a sand bag initiative and educating the public on the impacts of flooding; that a special meeting has been scheduled for December 1st at 9:00 am to swear in newly elected Directors; that the Employee Awards Banquet will be held on December 12th at the District headquarters; that the City of San Bernardino raised its sewer fees and the District’s customers will see the increase on their bills effective February 2016; he thanked Ms. Aldstadt for her consideration in deferring the increase to the District until February 2016; he recognized Director Coleman for his last meeting and expressed his gratitude for his service to the community and the District. LEGAL COUNSEL REPORT No report at this time. BOARD OF DIRECTORS’ COMMENTS Director Coleman congratulated Chris Carrillo and Dave Smith on their election campaign; he stated that he received visits and postcards from Chris and Dave and stated that his physical stamina was not as well as it was years ago to meet with the voters as they did; that he would not have run if it wasn’t for his censure; that he did not understand some of the things he had to battle during his election campaign but after seeing the movie Crisis, he understands; he recognized Shiela Boyd for her positive outlook and customer interaction, Robert Peng for his teaching efforts on how to operate his computer and Shayla Gerber for going out of her way to assist him and thanked them for their positive impact on the District. He thanked Chairman Morales for the opportunity to lead the Pledge of Allegiance and stated that he served in the 82nd Airforce Division and with the example from his Dad and Granddad he loves his country; he recognized the Veterans in the audience and applauded them for their service. Director Shelton wished everyone a Happy Thanksgiving and gave Mr. Coleman well wishes on his future. Vice Chairman Coats wished everyone a Happy, healthy and safe Thanksgiving. Chairman Morales congratulated the General Manager/CEO and staff for the completion of the Developer Guidelines and Procedures document; he reiterated that the Conservation Commission is looking for people to assist with the District’s conservation program; and expressed his gratitude to Mr. Coleman for his service to the District. 6 Minutes 11/18/2015 etb ADJOURN The meeting adjourned at 6:55 p.m. _________________________ James Morales, Jr., Chairman ____________________ John J. Mura, Secretary 1 Minutes 12/01/2015 smg Subject to Approval EAST VALLEY WATER DISTRICT December 1, 2015 SPECIAL BOARD MEETING MINUTES The Chairman of the Board called the meeting to order at 9:00 a.m. Vice Chairman Coats led the flag salute. PRESENT: Directors: Carrillo, Coats, Morales, Shelton ABSENT: Director: Coleman STAFF: John Mura, General Manager/CEO; Jose Martinez, Assistant General Manager; Brian Tompkins, Chief Financial Officer; Justine Hendricksen, District Clerk; Shayla Gerber, Administrative Assistant LEGAL COUNSEL: Jean Cihigoyenetche GUEST(s): Members of the public PUBLIC COMMENTS Chairman Morales declared the public participation section of the meeting open at 9:01 am. There being no written or verbal comments, the public participation section was closed. ADMINISTER THE OATH OF OFFICE John Mura, General Manager/CEO administered the Oath of Office to Chris Carrillo, Nanette Shelton and David E. Smith. Information Only. GENERAL MANAGER/CEO REPORT The General Manager/CEO congratulated the newly elected Board of Directors and stated that he looks forward to serving with them over the next couple of years. The General Manager/CEO reported that the Harmony Project is holding two community meetings for informational purposes only, that no action will be taken. 2 Minutes 12/01/2015 smg The meetings are scheduled for December 1st, at 3:30 p.m. with the Orange County Property Subcommittee in an effort to prepare city council for action in the future, and Thursday, December 3rd, at 5:00 p.m. at the City of Highland; Harmony will provide the planning commission with an update, no action will be taken. Information Only. LEGAL COUNSEL REPORT No report at this time. BOARD OF DIRECTORS’ COMMENTS Director Shelton congratulated the newly elected directors and wished everyone a Merry Christmas. Director Carrillo congratulated Director Shelton, and Director Smith on being elected to the Board. Director Carrillo encouraged the Board and the community to donate to his favorite charity, Give Big. Director Smith thanked staff and all those that backed him and helped him through the electoral process and gave words of encouragement. Vice Chairman Coats congratulated Directors Carrillo, Shelton and Smith, and welcomed Director Smith to the Board. He stated that there will be many challenges ahead and together they will make great things happen. Chairman Morales congratulated the newly elected Directors and welcomed Director Smith to the Board. He stated that he is looking forward to the awards ceremony to celebrate achievements of the year. Information Only. ADJOURN The meeting adjourned at 9:17 a.m. _________________________ James Morales, Jr., Chairman ____________________ John J. Mura, Secretary 1 Minutes 12/21/2015 smg Subject to Approval EAST VALLEY WATER DISTRICT December 21, 2015 SPECIAL BOARD MEETING MINUTES The Chairman of the Board called the meeting to order at 3:00 p.m. Director Morales led the flag salute. PRESENT: Directors: Carrillo, Coats, Morales, Shelton, Smith ABSENT: None STAFF: John Mura, General Manager/CEO; Cecilia Contreras, Senior Administrative Assistant; Shayla Gerber, Administrative Assistant LEGAL COUNSEL: Jean Cihigoyenetche GUEST(s): None PUBLIC COMMENTS Chairman Coats declared the public participation section of the meeting open at 3:01 pm. There being no written or verbal comments, the public participation section was closed. CLOSED SESSION The Board entered into Closed Session at 3:03 p.m. as provided in the Ralph M. Brown Act Government Code Sections 54956.9(d)(4) to discuss the item listed on the agenda. The Board returned to open session at 3:23 p.m. ANNOUNCEMENT OF CLOSED SESSION ACTIONS With respect to Item #1: The Board unanimously voted to initiate litigation, East Valley Water District as Plaintiff, in a class action complaint against Frank A. Reichl and other named defendants in price fixing relative to the sales of liquid aluminum sulfate. 2 Minutes 12/21/2015 smg ADJOURN The meeting adjourned at 3:24 p.m. _________________________ Ronald L. Coats, Chairman ____________________ John J. Mura, Secretary BOARD AGENDA STAFF REPORT Agenda Item #2.e. Meeting Date: January 13, 2016 Consent Item To: Governing Board Members From: General Manager/CEO Subject: November 2015 Disbursements: Accounts payable disbursements for the period include check numbers 246164 through 246394, bank drafts, and ACH Payments in the amount of $2,373,814.40 and $328,048.92 for payroll. RECOMMENDATION: Staff recommends that the Board of Directors review and approve the District’s expense disbursements for the period November 1, 2015 through November 30, 2015 in the amount of $2,701,863.32. BACKGROUND / ANALYSIS: In the continued effort to be fiscally transparent, the payment register for supplies, materials, services, and payroll for November 2015 is attached for review and approval. This process provides the Board and the public an opportunity to review the expenses of the District. Accounts Payable is processed weekly, while payroll is processed bi-weekly. Information to justify each expenditure is available through the Finance Department. Accounts payable disbursements for the period include check numbers 246164 through 246394, bank drafts, and ACH Payments in the amount of $2,373,814.40 and $328,048.92 for payroll. Significant expenses greater than or equal to $50,000 are further explained below: ID VENDOR DESCRIPTION AMOUNT 246264 SOUTHERN CALIFORNIA EDISON COMPANY ELECTRICITY FOR OCTOBER 2015 $147,638.92 246265 TBU INC CONSTRUCTION FOR THE CHURCH & WHITLOCK BYPASS WASTEWATER PROJECT (CIP PROJECT) 427,934.25 246334 ENERGY SOLUTIONS, LLC PLANT 40 URANIUM RESIN DISPOSAL 63,812.42 246360 SAN BERNARDINO MUNICIPAL WATER DEPARTMENT SEWER TREATMENT FOR OCTOBER 2015 576,719.03 10000766 MERLIN JOHNSON CONSTRUCTION LARGE METER INSTALLATION FOR THE AMI METER RETROFIT PROJECT (CIP PROJECT)92,700.00 AGENCY IDEALS AND ENDEAVORS: Ideals and Endeavor II - Maintain An Environment Committed To Elevated Public Service (E) - Practice transparent & accountable fiscal management REVIEW BY OTHERS: This agenda item has been reviewed by the Finance Department. FISCAL IMPACT : Sufficient funds have been budgeted in the adopted FY 2015-16 Budget. Respectfully submitted: Recommended by: John Mura General Manager / CEO Brian Tompkins Chief Financial Officer ATTACHMENTS: Description Type November 2015 Check Register Backup Material PAYMENT DATE NUMBER VENDOR NAME AMOUNT 11/02/2015 246164 PSA PRINTING & MAILING SERVICES, INC 8,267.22$ 11/02/2015 246165 PSA PRINTING & MAILING SERVICES, INC 8,267.22 11/04/2015 246166 ADELE KEHOE 100.00 11/04/2015 246167 BILL OR SWAN CARMEAN 200.00 11/04/2015 246168 DARLENE BARENTS 2,390.00 11/04/2015 246169 DAVID MILLER 2,500.00 11/04/2015 246170 DAVID OR YOLANDA MARTINEZ 100.00 11/04/2015 246171 DEAN STORDAHL 1,992.00 11/04/2015 246172 GRACE TRIGNO 2,026.00 11/04/2015 246173 JASON TOYA 100.00 11/04/2015 246174 JOY CHAKMA 100.00 11/04/2015 246175 KATHERINE SMITH 2,500.00 11/04/2015 246176 LETICIA HERNANDEZ TOPETE 29.98 11/04/2015 246177 MERRICK OR ROSELILY TSAI 2,418.00 11/04/2015 246178 RICHARD MEIBAR 200.00 11/04/2015 246179 ROBERT ROBBINS 200.00 11/04/2015 246180 ROY OR ZEEDA NIERMAN 1,738.00 11/04/2015 246181 SAMUEL RIGGIO 2,500.00 11/04/2015 246182 WENDY OR PAUL MCEWEN 2,048.00 11/04/2015 246183 MOHAMMAD TWEINI 77.24 11/04/2015 246184 CRISTOBAL GARCIA NAVARRO 141.73 11/04/2015 246185 RURAL LIVING LLC 39.66 11/04/2015 246186 ROBIN PULEO 40.41 11/04/2015 246187 JULIE FINALDI 15.52 11/04/2015 246188 COAST PROPERTY MANAGMENT 46.05 11/04/2015 246189 LISA & LLOYD BROCK 65.24 11/05/2015 100354 Boyd, Shiela V 2,822.86 11/05/2015 246190 ALEX LARIOS-RIVAS 100.00 11/05/2015 246191 BOB MURRAY & ASSOCIATES 26.66 11/05/2015 246192 BOLLINGER CONSULTING GROUP 1,995.00 11/05/2015 246193 BRAVO SIGNS & DESIGN, INC 1,749.60 11/05/2015 246194 DIRECT CONNECT CHARTER BUS, INC 800.00 11/05/2015 246195 DIRECTV 227.97 NOVEMBER 1, 2015 - NOVEMBER 30, 2015 CHECK REGISTER CHECK REGISTER NOVEMBER 1, 2015 - NOVEMBER 30, 2015 Page 1 of 9 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 11/05/2015 246196 E H WACKS COMPANY 325.75$ 11/05/2015 246197 EWING IRRIGATION PRODUCTS INC 168.22 11/05/2015 246198 FAIRVIEW FORD SALES,INC 8.28 11/05/2015 246199 FLEET METAL BOX CORP 94.93 11/05/2015 246200 FRANCHISE TAX BOARD 36.00 11/05/2015 246201 FRANCHISE TAX BOARD 200.00 11/05/2015 246202 GARY YOUNG 395.87 11/05/2015 246203 GOULD ELECTRIC INC 998.59 11/05/2015 246204 HATFIELD BUICK 170.74 11/05/2015 246205 HD SUPPLY WATERWORKS, LTD 8,645.84 11/05/2015 246206 HENRY SOWLE 363.41 11/05/2015 246207 HIGHLAND COMMUNITY NEWS 2,141.26 11/05/2015 246208 INLAND WATER WORKS SUPPLY CO 8,608.53 11/05/2015 246209 JONATHAN LEDESMA 155.00 11/05/2015 246210 LAW PLUMBING CO 46,873.75 11/05/2015 246211 LAWSON PRODUCTS,INC 535.67 11/05/2015 246212 LIEBERT CASSIDY WHITMORE LCW 35.00 11/05/2015 246213 MICHAEL REARDON 363.41 11/05/2015 246214 MILESTONE TROPHIES & AWARDS 31.05 11/05/2015 246215 NAPA AUTO PARTS 24.29 11/05/2015 246216 POMONA VALLEY WORKSHOP 980.00 11/05/2015 246217 SAN BDNO PUBLIC EMPLOYEES ASSN 216.01 11/05/2015 246218 SCN, SECURITY COMMUNICATION NETWORK, INC 105.00 11/05/2015 246219 STAPLES ADVANTAGE 180.57 11/05/2015 246220 THE COMPUTERIZED EMBROIDERY C 173.73 11/05/2015 246221 THE GAS COMPANY 52.72 11/05/2015 246222 TYLER TECHNOLGIES 440.00 11/05/2015 246223 ULINE 35.12 11/12/2015 246224 DAVID BIENSTOCK 262.20 11/12/2015 246225 DEAN STORDAHL 1,992.00 11/12/2015 246226 ROY OR ZEEDA NIERMAN 176.00 11/12/2015 246227 ACCOUNTEMPS 1,710.80 11/12/2015 246228 ACWA, ASSOC OF CALIF WATER AGENCIES 23,024.00 11/12/2015 246229 ADP SCREENING 103.68 11/12/2015 246230 ARIA PRINT AND DESIGN/ALEJANDRO ALDASORO 968.84 11/12/2015 246231 ASBCSD 60.00 11/12/2015 246232 AUDITOR CONTROLLERS OFFICE 210.61 11/12/2015 246233 BOOT BARN, INC 162.36 CHECK REGISTER NOVEMBER 1, 2015 - NOVEMBER 30, 2015 Page 2 of 9 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 11/12/2015 246234 BRADEN HEYWOOD DBA GENESIS INDUSTRIAL SUPPLY 40.66 11/12/2015 246235 BRINKS INCORPORATED 1,342.68$ 11/12/2015 246236 CALIFORNIA SURVEYING & DRAFTING SUPPLY INC. 125.33 11/12/2015 246237 CHEM-TECH INTERNATIONAL INC 24,602.13 11/12/2015 246238 DAILY JOURNAL CORPORATION 198.00 11/12/2015 246239 DAVID EARHART, EARHART PHOTOGRAPHY 117.45 11/12/2015 246240 DENTAL HEALTH SERVICES 570.80 11/12/2015 246241 EL CHICANO NEWSPAPER/ GB PUBLISHING CO., INC. 280.00 11/12/2015 246242 EXPERIAN 900.84 11/12/2015 246243 EYE MED VISION CARE 748.36 11/12/2015 246244 FERGUSON ENTERPRISES, INC.208.35 11/12/2015 246245 HATFIELD BUICK 106.60 11/12/2015 246246 HUB CONSTRUCTION SPECIALTIES 1,046.80 11/12/2015 246247 HYDRO-SCAPE PROD. INC.28.16 11/12/2015 246248 INLAND EMPIRE COMMUNITY NEWSPAPER/CCRR PUBLISHING CO,.INC 200.00 11/12/2015 246249 INTERMEDIA.NET INC.1,056.26 11/12/2015 246250 JOHN ROBERT HARGRAVES 500.00 11/12/2015 246251 JOHN WITHERS ASSOCIATES 6,000.00 11/12/2015 246252 KELLY ASSOCIATES MANAGEMENT GROUP LLC 705.00 11/12/2015 246253 KONICA MINOLTA 955.73 11/12/2015 246254 KONICA MINOLTA BUSINESS 405.06 11/12/2015 246255 LAWSON PRODUCTS,INC 165.44 11/12/2015 246256 LOS ANGELES ENGINEERING, INC.5,300.00 11/12/2015 246257 METROPOLITAN LIFE INS CO 162.12 11/12/2015 246258 PARRON HALL CORPORATION 5,348.12 11/12/2015 246259 PHOENIX LIFE INSURANCE COMPANY 81.86 11/12/2015 246260 PRINCIPAL FINANCIAL GROUP 5,862.42 11/12/2015 246261 ROUNSVILLE'S AUTO BODY 783.88 11/12/2015 246262 SAN BERNARDINO MUNICIPAL WATER DEPARTMENT 15,931.33 11/12/2015 246263 SOUTHERN CALIF OCCUPATIONAL 1,230.00 11/12/2015 246264 SOUTHERN CALIFORNIA EDISON COMPANY 147,638.92 11/12/2015 246265 TBU INC 427,934.25 11/12/2015 246266 TELEPACIFIC COMMUNICATIONS 2,748.57 11/12/2015 246267 VALERO MARKETING & SUPPLY COMP 9,110.66 CHECK REGISTER NOVEMBER 1, 2015 - NOVEMBER 30, 2015 Page 3 of 9 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 11/12/2015 246268 VALLEY OFFICE EQUIPMENT 192.45 11/12/2015 246269 VERIZON CALIFORNIA 49.27 11/12/2015 246270 VERIZON WIRELESS 3,711.53 11/12/2015 246272 WILLDAN FINANCIAL SERVICES 990.71 11/19/2015 246273 VICTOR KAZARIAN 86.12 11/19/2015 246274 VIRGINIA HOUSE 12.94$ 11/19/2015 246275 AMY ALAMILLA 2,500.00 11/19/2015 246276 DEBORAH TEITZEL 2,200.00 11/19/2015 246277 FRED MCELROY 2,500.00 11/19/2015 246278 HUNG V LE 2,500.00 11/19/2015 246279 J PAT FERRARIS 2,004.00 11/19/2015 246280 LISA MEYERING 2,500.00 11/19/2015 246281 MARIA HAMILTON 2,400.00 11/19/2015 246282 MARIA VICTORIA ADLAWAN 2,500.00 11/19/2015 246283 SHARON HALTER-DAY 986.00 11/19/2015 246284 MICHAEL AVILA 73.99 11/19/2015 246285 BEVERLY STONE 14.08 11/19/2015 246286 TOM TRAN 63.85 11/19/2015 246287 IGNACIO GONZALEZ 6.30 11/19/2015 246288 MARIAN LEE 59.29 11/19/2015 246289 HECTOR LAGUNES 50.14 11/19/2015 246290 REO ACCOUNTING, INC 42.65 11/19/2015 246291 GF SERVICES LLC 64.06 11/19/2015 246292 TBI PROPERTIES 38.31 11/19/2015 246293 GLOBAL POWER GROUP 2,425.73 11/19/2015 246294 RITA STEVENS 79.20 11/19/2015 246295 ESTHER HYOMIN KIM 381.88 11/19/2015 246296 TREELINE REALTY 78.67 11/19/2015 246297 FERNANDO JACUINDE 74.62 11/19/2015 246298 SARAH NAVARRO 36.49 11/19/2015 246299 INNOVATIVE MARKETING TECH 39.88 11/19/2015 246300 CAPITAL COVE FINANCIAL 958.51 11/19/2015 246301 FRANCISCA MURO 12.78 11/19/2015 246302 COBRA-28 LDT 32.50 11/19/2015 246303 TIMOTHY GUNN 9.07 11/19/2015 246304 BREANA PEREZ 78.09 11/19/2015 246305 MICHAEL HERNANDEZ 59.47 11/19/2015 246306 JESSICA TRAN 272.80 11/19/2015 246307 JORGE PRADO 266.21 11/19/2015 246308 ARTEMIO VALENZUELA 29.23 11/19/2015 246309 ADAM SANDS 4.46 11/19/2015 246310 JONATHAN C M LAU 340.79 CHECK REGISTER NOVEMBER 1, 2015 - NOVEMBER 30, 2015 Page 4 of 9 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 11/19/2015 246311 JOHN DANDURAND 18.55 11/19/2015 246312 GLADYS A QUIEL 28.51 11/19/2015 246313 TINA HARRIS 62.78 11/19/2015 246314 BANK OF AMERICA 46.73 11/19/2015 246315 AMBER BURGESS 35.68 11/19/2015 246316 DEBRA KIRTLAND 64.02$ 11/19/2015 246317 MARTIN GUERRERO 47.23 11/19/2015 246318 DANIEL WINTER 28.83 11/19/2015 246319 APPA INVESTMENTS 69.66 11/19/2015 246320 AARON RAYNOR 53.51 11/19/2015 246321 JASON CHIRIANO 43.93 11/19/2015 246322 DANIELLE ELGAN 23.13 11/19/2015 246323 ADP, INC 201.50 11/19/2015 246324 AT&T 50.05 11/19/2015 246325 CAL DISPOSAL 257.80 11/19/2015 246326 CDW GOVERNMENT 246.82 11/19/2015 246327 CHEM-TECH INTERNATIONAL INC 3,230.69 11/19/2015 246328 CLA-VAL CO 306.71 11/19/2015 246329 COLONIAL LIFE, PREMIUM 768.32 11/19/2015 246330 COUNTY OF SAN BDNO FLEET 204.32 11/19/2015 246331 DIB'S SAFE & LOCK SERVICE 2.98 11/19/2015 246332 DOCUSIGN, INC.8,973.00 11/19/2015 246333 ELROD FENCE COMPANY 2,300.00 11/19/2015 246334 ENERGY SOLUTIONS, LLC 63,812.42 11/19/2015 246335 EYE MED VISION CARE 934.00 11/19/2015 246336 FEDERAL EXPRESS 33.68 11/19/2015 246337 FERGUSON ENTERPRISES, INC.7,999.86 11/19/2015 246338 FLEET METAL BOX CORP 1,068.39 11/19/2015 246339 FRANCHISE TAX BOARD 200.00 11/19/2015 246340 FRANCHISE TAX BOARD 36.00 11/19/2015 246341 FRANCHISE TAX BOARD 77.12 11/19/2015 246342 GRAINGER 12.96 11/19/2015 246343 HARRINGTON INDUSTRIAL PLASTIC 96.62 11/19/2015 246344 HATFIELD BUICK 504.00 11/19/2015 246345 HCD RENEWAL 72.00 11/19/2015 246346 HIGHLAND COMMUNITY NEWS 3,961.41 11/19/2015 246347 INLAND DESERT SECURITY & COMMUNICATIONS, INC 539.50 11/19/2015 246348 INLAND WATER WORKS SUPPLY CO 2,224.93 11/19/2015 246349 K & L HARDWARE 26.94 11/19/2015 246350 KONICA MINOLTA 944.03 11/19/2015 246351 LAWSON PRODUCTS,INC 913.76 CHECK REGISTER NOVEMBER 1, 2015 - NOVEMBER 30, 2015 Page 5 of 9 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 11/19/2015 246352 MC CROMETER INC 12,282.41 11/19/2015 246353 MELISSA ANN COLE 180.00 11/19/2015 246354 NADERA MILBES 500.00 11/19/2015 246355 ON POINT LAND SURVEYING, INC 800.00 11/19/2015 246356 PETTY CASH 432.58 11/19/2015 246357 POMONA VALLEY WORKSHOP 2,100.00$ 11/19/2015 246358 PRO HOME CARE, JNS777 INC.1,496.60 11/19/2015 246359 RONALD C. BRAATZ LIFTOFF, LLC 5,000.00 11/19/2015 246360 SAN BERNARDINO MUNICIPAL WATER DEPARTMENT 576,719.03 11/19/2015 246361 SOUTHERN CALIF OCCUPATIONAL 330.00 11/19/2015 246362 STAPLES ADVANTAGE 802.10 11/19/2015 246363 SUPER PENNY MARKET 500.00 11/19/2015 246364 U.S. BANCORP SERVICE CENTER 22,052.47 11/19/2015 246369 UNION BANK, CORPORATE TRUST DIVISION 2,755.00 11/19/2015 246370 UNITED PARCEL SERVICE 14.38 11/19/2015 246371 VERIZON CALIFORNIA 49.22 11/24/2015 246372 ACCOUNTEMPS 1,368.64 11/24/2015 246373 ANDREW MATA 130.00 11/24/2015 246374 AT&T 536.94 11/24/2015 246375 BRANDON LOPEZ 71.00 11/24/2015 246376 CHJ CONSULTANTS 1,949.40 11/24/2015 246377 COLONIAL LIFE, PREMIUM 768.32 11/24/2015 246378 DARIO FREGOSO 71.00 11/24/2015 246379 FERGUSON ENTERPRISES, INC.1,963.18 11/24/2015 246380 HATFIELD BUICK 306.45 11/24/2015 246381 HIGHLAND CHAMBER DIRECTORY 1,995.00 11/24/2015 246382 HIGHLAND EQUIPMENT RENTAL 53.60 11/24/2015 246383 HUB CONSTRUCTION SPECIALTIES 252.00 11/24/2015 246384 IAPMA-HR 120.00 11/24/2015 246385 INLAND WATER WORKS SUPPLY CO 3,513.79 11/24/2015 246386 METROPOLITAN LIFE INS CO 162.12 11/24/2015 246387 PETERSON & ASSOCIATES COURT REPORTING, INC 500.50 11/24/2015 246388 ROADWAY CONSTRUCTION SERVICE, RCS SAFETY, LLC 1,375.00 11/24/2015 246389 STAPLES ADVANTAGE 886.88 11/24/2015 246390 SWRCB 11,195.00 11/24/2015 246391 THE SANDBAGGER, LLC/SB ACQUISITION LLC 17,524.73 11/24/2015 246392 TYLER TECHNOLGIES 468.75 CHECK REGISTER NOVEMBER 1, 2015 - NOVEMBER 30, 2015 Page 6 of 9 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 11/24/2015 246393 VERIZON CALIFORNIA 694.93 11/24/2015 246394 ZEE MEDICAL INC.129.77 BANK DRAFTS 11/03/2015 DFT0001259 MERCHANT BANKCD 6,967.95$ 11/04/2015 DFT0001253 AMEX DISCOUNT 354.45 11/05/2015 MISC0001123 Returned Deposit Item REY SANCHEZ INVESTMENTS 2,263.00$ 11/06/2015 DFT0001242 CALPERS/ DEFERRED COMPENSATION 11,422.33 11/06/2015 DFT0001243 CALPERS/ MEDICAL 66,638.54 11/06/2015 DFT0001244 CALPERS/ RETIREMENT 36,008.63 11/06/2015 DFT0001245 CA SDI Tax 1,738.09 11/06/2015 DFT0001246 Federal Payroll Tax 29,008.88 11/06/2015 DFT0001247 STATE DISBURSEMENT UNIT 3,248.97 11/06/2015 DFT0001248 State Payroll Tax 9,901.15 11/06/2015 DFT0001249 Medicare 6,756.19 11/06/2015 DFT0001250 Social Security 126.96 11/10/2015 DFT0001262 TRANSFIRST DISCOUNT 8,903.13 11/12/2015 DFT0001252 ACH DIRECT INC, ACH FEES 337.00 11/18/2015 DFT0001269 VERIFONE INC 22.00 11/20/2015 DFT0001254 CALPERS, UAL PAYMENT 32,122.00 11/20/2015 DFT0001255 CALPERS/ DEFERRED COMPENSATION 11,503.10 11/20/2015 DFT0001256 CALPERS/ RETIREMENT 36,008.63 11/20/2015 DFT0001258 Federal Payroll Tax 27,978.52 11/20/2015 DFT0001260 Social Security 126.96 11/20/2015 DFT0001261 State Payroll Tax 9,645.59 11/20/2015 DFT0001266 Medicare 6,823.55 11/20/2015 DFT0001267 CA SDI Tax 1,715.11 11/20/2015 DFT0001268 STATE DISBURSEMENT UNIT 3,248.97 11/20/2015 DFT0001271 CBB 3,166.65 11/23/2015 DFT0001270 VERIFONE INC 22.00 ACH PAYMENTS 11/05/2015 10000710 ASHOK K. DHINGRA DBA 17,820.00$ 11/05/2015 10000711 CLEARFLY COMMUNATIONS 1,379.79 11/05/2015 10000712 CV STRATEGIES 752.94 11/05/2015 10000713 DAVID HERNANDEZ 609.61 11/05/2015 10000714 FILARSKY & WATT LLP 2,170.00 11/05/2015 10000715 FRED STAFFORD 570.17 11/05/2015 10000716 FSA Only/East Valley Water District 1,378.75 11/05/2015 10000718 GARY STURDIVAN 570.17 11/05/2015 10000719 GORDON GRANT 650.00 CHECK REGISTER NOVEMBER 1, 2015 - NOVEMBER 30, 2015 Page 7 of 9 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 11/05/2015 10000720 JAMES BROWNING 650.00 11/05/2015 10000721 JANA FOX 491.19 11/05/2015 10000722 KATZ & ASSOCIATES, INC 10,552.50$ 11/05/2015 10000723 MC CRAY ENTERPRISES 2,998.91 11/05/2015 10000724 MIKE HENDERSON 509.69 11/05/2015 10000725 PLUS 1 PERFORMANCE 1,596.19 11/05/2015 10000726 POWERSTRIDE BATTERY CO.686.82 11/05/2015 10000727 PSA PRINTING & MAILING SERVICES, INC 5,542.88 11/05/2015 10000728 REBECCA KASTEN 650.00 11/05/2015 10000729 ROW TRAFFIC SAFETY, INC 219.78 11/05/2015 10000730 STEVEN FARRINGTON 650.00 11/05/2015 10000731 THOMAS P ORTON 358.79 11/05/2015 10000732 USA BLUE BOOK 361.11 11/05/2015 10000733 VULCAN MATERIALS COMPANY 933.41 11/12/2015 10000734 ADVANCED TELEMETRY SYSTEMS INTERNATIONAL, INC. 570.00 11/12/2015 10000735 ARCADIS U.S., INC 21,405.00 11/12/2015 10000736 BENJAMIN PAK 5,120.00 11/12/2015 10000737 CIHIGOYENETCHE, GROSSBERG & CLOUSE 6,471.00 11/12/2015 10000738 G & K SERVICES, INC 1,551.05 11/12/2015 10000741 G M SAGER CONSTRUCTION CO, INC 22,055.00 11/12/2015 10000742 INFOSEND, INC 45,563.70 11/12/2015 10000743 LANDS END INC 144.98 11/12/2015 10000744 LESLIE'S POOL SUPPLIES, INC.368.72 11/12/2015 10000745 MANAGED HEALTH NETWORK 235.20 11/12/2015 10000746 PACIFIC COAST TOOL & SUPPLY 347.08 11/12/2015 10000747 PLUS 1 PERFORMANCE 393.10 11/12/2015 10000748 PSA PRINTING & MAILING SERVICES, INC 1,717.82 11/12/2015 10000749 SPECIAL DISTRICT RISK MGMT 96.03 11/19/2015 10000750 AIRGAS, USA LLC 144.55 11/19/2015 10000751 ASHOK K. DHINGRA DBA 8,040.00 11/19/2015 10000752 CIHIGOYENETCHE, GROSSBERG & CLOUSE 33,009.00 11/19/2015 10000753 CLIFF'S PEST CONTROL 687.00 11/19/2015 10000754 CORELOGIC SOLUTIONS INC.315.00 11/19/2015 10000755 CV STRATEGIES 7,477.50 11/19/2015 10000756 DIAMOND FENCE COMPANY 390.00 11/19/2015 10000757 FSA Only/East Valley Water District 1,378.75 11/19/2015 10000759 G & K SERVICES, INC 563.24 11/19/2015 10000760 ICON ENTERPRISES, INC DBA CIVICPLUS 3,975.00 11/19/2015 10000761 INFOSEND, INC 201.28 11/19/2015 10000762 LANDS END INC 59.41 11/19/2015 10000763 LINCOLN NATIONAL LIFE INS CO.1,162.50 CHECK REGISTER NOVEMBER 1, 2015 - NOVEMBER 30, 2015 Page 8 of 9 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 11/19/2015 10000764 LINCOLN NATIONAL LIFE INS CO.727.58 11/19/2015 10000765 MCMASTER-CARR 14.24 11/19/2015 10000766 MERLIN JOHNSON CONSTRUCTION 92,700.00$ 11/19/2015 10000767 MILLER SPATIAL SERVICES, LLC 8,540.00 11/19/2015 10000768 NETWORK FLEET, INC 99.80 11/19/2015 10000769 P.A.D. PALM AUTO DETAIL 1,470.00 11/19/2015 10000770 PLUS 1 PERFORMANCE 19.99 11/19/2015 10000771 PSA PRINTING & MAILING SERVICES, INC 10,055.67 11/19/2015 10000772 SAFETY COMPLIANCE COMPANY 750.00 11/19/2015 10000773 SCHUBERT ENTERPRISES INC 622.00 11/19/2015 10000774 THE WINNER INDUSTRIAL SUPPLY INC 2,163.31 11/19/2015 10000775 UNDERGROUND SERVICE ALERT 109.50 11/19/2015 10000776 VISTA PAINTS 132.93 11/19/2015 10000777 VULCAN MATERIALS COMPANY 1,880.26 11/19/2015 10000778 WAXIE SANITARY SUPPLY 398.28 11/19/2015 10000779 WESTERN WEATHER GROUP INC 249.00 11/24/2015 10000780 #1 SON PLUMBING 1,870.00 11/24/2015 10000781 ADS ENVIRONMENTAL SERVICES 1,500.00 11/24/2015 10000782 AECOM TECHNICAL SERVICES, INC 4,611.74 11/24/2015 10000783 ALLIANT CONSULTING, INC 1,197.00 11/24/2015 10000784 BENJAMIN PAK 5,120.00 11/24/2015 10000785 BUCHALTER NEMER 19,840.55 11/24/2015 10000786 CANNON CORPORATION 4,990.16 11/24/2015 10000787 CV STRATEGIES 1,242.96 11/24/2015 10000788 G & K SERVICES, INC 587.24 11/24/2015 10000789 G M SAGER CONSTRUCTION CO, INC 2,117.80 11/24/2015 10000790 JOHNSON MACHINERY CO 2,342.82 11/24/2015 10000791 LANDS END INC 304.57 11/24/2015 10000792 MILLER SPATIAL SERVICES, LLC 5,457.50 11/24/2015 10000793 MUSICK, PEELER & GARRETT LLP 43,846.86 11/24/2015 10000794 OFFICIAL PAYMENTS CORP.27.95 11/24/2015 10000795 POWERSTRIDE BATTERY CO.95.61 11/24/2015 10000796 PSA PRINTING & MAILING SERVICES, INC 446.63 11/24/2015 10000797 RBF CONSULTING, MICHAEL BAKER INTERNATIONAL CO 9,718.20 11/24/2015 10000798 SAFETY COMPLIANCE COMPANY 600.00 11/24/2015 10000799 THE WINNER INDUSTRIAL SUPPLY INC 2,848.71 11/24/2015 10000800 VULCAN MATERIALS COMPANY 923.98 TOTAL 2,373,814.40$ CHECK REGISTER NOVEMBER 1, 2015 - NOVEMBER 30, 2015 Page 9 of 9 BOARD AGENDA STAFF REPORT Agenda Item #2.f. Meeting Date: January 13, 2016 Consent Item To: Governing Board Members From: General Manager/CEO Subject: Financial Statements for November 2015 RECOMMENDATION: Staff recommends that the Board of Directors accept and file the attached financial statements as of, and for the period ended, November 30, 2015. BACKGROUND / ANALYSIS: Included herewith for the Board's review is a summary of East Valley Water District's financial results, as of November 30, 2015. AGENCY IDEALS AND ENDEAVORS: Ideals and Endeavor II - Maintain An Environment Committed To Elevated Public Service (E) - Practice transparent & accountable fiscal management FISCAL IMPACT : There is no fiscal impact associated with this agenda item. Respectfully submitted: Recommended by: John Mura General Manager / CEO Brian Tompkins Chief Financial Officer ATTACHMENTS: Description Type November 2015 Financial Statement Monthly Review Backup Material November 2015 Financial Statements Backup Material FINANCIAL STATEMENTS MONTHLY REVIEW – NOVEMBER 30, 2015 The following is a highlight summary of the District’s financial results as of November 30, 2015. Statement of Net Position Total assets at November 30, 2015 are $181.1 million excluding the $6.6 million Inter- fund Loan between the Water and Wastewater funds. Below is a summary of the District’s net position as of November 30, 2015. CLASSIFICATION WATER WASTEWATER TOTAL Cash and Cash Equivalents $ 12,272,039 $ 184,403 $ 12,456,441 Utility Plant, Net 107,103,498 19,365,406 126,468,904 Other Assets 32,121,591 15,988,421 48,110,011 Current Liabilities 4,845,223 463,254 5,308,477 Long Term Liabilities 58,980,933 6,810,091 65,791,024 Beginning Net Position 84,008,455 27,966,285 111,974,740 Change in Equity 4,253,113 465,179 4,718,292 Total Net Position $ 88,261,568 $ 28,431,464 $ 116,693,032 FINANCIAL STATEMENTS MONTHLY REVIEW – NOVEMBER 30, 2015 Cash and Investments are $23 million, increased $.4 million from the prior month. Comparing current assets to current liabilities, the District has a current ratio at November 30, 2015 of 4.20 to 1, with 2 to 1 being an indication of sound financial condition. Statement of Revenues & Expenses Operating results are presented in three ways in the attached financial statements for the eleven months ending November 30, 2015. First, is a one page summary with monthly and year-to-date totals for revenue, and expenses presented by Expense Category. Second is a one page summary with monthly and year-to-date totals for revenues, and Expense by Program. Third is a Budget to Actual presentation of program expense detail. 0 5 10 15 20 25 30 Mi l l i o n $ CASH & INVESTMENTS Unrestricted Restricted FINANCIAL STATEMENTS MONTHLY REVIEW – NOVEMBER 30, 2015 WATER WASTEWATER DISTRICT TOTAL Operating Revenues $ 10,101,769 $ 4,940,853 $ 15,042,622 Operating Expenses 5,848,657 4,475,674 10,324,330 Water Sales for November were $1,202,750, $327,750 (37%) over projection. The month of November continued to have consistently warmer weather, therefore water sales exceed the District’s historical consumption levels. Water sales year to date are over projections $421,875. Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 $1,600,000 WATER REVENUE Actual Projection FINANCIAL STATEMENTS MONTHLY REVIEW – NOVEMBER 30, 2015 Below are operational cost associated with the delivery of water to our customers, as of November 30, 2015 cost of delivering water is at 29% or $2,130,589. DELIVERING WATER BY COST CENTER COST CENTER TOTAL BUDGET YTD ACTIVITY REMAINING AMOUNT Source of Supply/Wells $ 3,528,000 $ 772,915 $ 2,755,085 Pumps & Boosters 1,025,000 253,484 771,516 Treatment 793,000 337,479 455,521 Transmission & Distribution 2,044,000 766,711 1,277,289 Total $ 7,390,000 $ 2,130,589 $ 5,259,411 Wastewater System Charge revenue are on target with the budget. Wastewater Treatment Revenue collected and passed-through to the City of San Bernardino as of November 30, 2015 is $3,046,053 or 42% of the total budget. Water WasteWater District Total Assets: Current Assets: 01 Cash and Cash Equivalents 12,272,038.66$184,402.70$12,456,441.36$ 02 Investments 2,703,155.81 2,225,805.81 4,928,961.62 03 Accounts Receivable, Net 3,520,274.64 387,057.65 3,907,332.29 04 ‐Interest Receivable -- - 05 Other Receivables 212,924.61 - 212,924.61 06 Due from other Governments 345,806.65 - 345,806.65 08 Inventory 365,587.69 6,721.16 372,308.85 09 Prepaid Expenses 63,368.70 7,400.35 70,769.05 19,483,156.76 2,811,387.67 22,294,544.43 Non-Current Assets: 10 Restricted Cash and Cash Equivalents 5,466,771.43 167,585.57 5,634,357.00 17 Loan to Water Fund -6,600,000.00 6,600,000.00 11 Capital Assets not being Depreciated 19,269,347.95 6,593,850.14 25,863,198.09 13 Capital Assets, Net 107,103,498.15 19,365,406.18 126,468,904.33 131,839,617.53 32,726,841.89 164,566,459.42 Total Assets:151,322,774.29 35,538,229.56 186,861,003.85 Deferred Outflow Of Resources unding Deferred Charge on Refunding 174,353.17 - 174,353.17 25 Deferred Outflows - Pensions 590,596.65 166,579.24 757,175.89 152,087,724.11 35,704,808.80 187,792,532.91 Current Liabilities: 22 Accounts Payable and Accrued Expenses 651,686.77$29,893.35$681,580.12$ 23 Accrued Payroll and Benefits 30,976.41 - 30,976.41 15 Customer Service Deposits 1,636,918.98 - 1,636,918.98 16 Construction Advances and Retentions 106,000.00 183,245.75 289,245.75 17 Accrued Interest Payable 448,005.83 57,006.25 505,012.08 18 Current Portion of Compensated Absences 223,102.32 85,150.50 308,252.82 19 Current Portion of Long-Term Debt 1,748,533.01 107,958.00 1,856,491.01 4,845,223.32 463,253.85 5,308,477.17 Non-Current Liabilities: 24 Loan from Wastewater Fund 6,600,000.00 - 6,600,000.00 20 Compensated Absences, less current portion 253,268.57 106,538.02 359,806.59 21 Long Term Debt, Less Current Portion 50,866,350.13 6,327,119.01 57,193,469.14 27 Other Liabilities 149.79 20,720.12 20,869.91 Deferred Inflows Of Resources 26 Deferred Inflows - Pensions 1,261,164.29 355,713.71 1,616,878.00 58,980,932.78 6,810,090.86 65,791,023.64 63,826,156.10 7,273,344.71 71,099,500.81 31 Equity 84,008,455.45 27,966,284.99 111,974,740.44 84,008,455.45 27,966,284.99 111,974,740.44 Tot Total Revenue 10,101,769.11 4,940,852.76 15,042,621.87 Tot Total Expense 5,848,656.55 4,475,673.66 10,324,330.21 4,253,112.56 465,179.10 4,718,291.66 88,261,568.01 28,431,464.09 116,693,032.10 152,087,724.11$ 35,704,808.80$ 187,792,532.91$ Unaudited As of November 30, 2015 Combining Schedule of Net Position Total Equity and Current Surplus (Deficit): Total Assets and Deferred Outflows of Resources: Total Current Assets: Total Non-Current Assets: Total Liabilities, Equity and Current Surplus (Deficit): Total Total Beginning Equity: Equity: Revenues Over/Under Expenses Liability: Total Current Liabilities: Total Non-Current and Deferred Inflows of Resources: Total Liabilities and Deferred Inflows of Resources: MT D YT D BU D G E T MT D YT D BU D G E T T O T A L B U D G E T R E M A I N I N G B U D G E T Re v e n u e 41 Wa t e r S a l e s 1, 2 0 2 , 7 4 9 . 9 2 $ 6, 2 2 6 , 8 7 5 . 2 5 $ 11 , 9 5 0 , 0 0 0 . 0 0 $ - $ - $ - $ 11 , 9 5 0 , 0 0 0 . 0 0 $ 5, 7 2 3 , 1 2 4 . 7 5 $ 42 Me t e r C h a r g e s 67 8 , 0 3 5 . 8 8 3, 3 9 1 , 0 5 5 . 1 9 8, 1 7 5 , 0 0 0 . 0 0 - - - 8, 1 7 5 , 0 0 0 . 0 0 4, 7 8 3 , 9 4 4 . 8 1 43 Pe n a l t i e s 38 , 8 4 6 . 8 4 25 6 , 8 9 6 . 0 9 50 0 , 0 0 0 . 0 0 3, 5 5 4 . 0 3 1 9 , 1 9 6 . 4 1 5 0 , 0 0 0 . 0 0 5 5 0 , 0 0 0 . 0 0 27 3 , 9 0 7 . 5 0 44 Wa s t e w a t e r S y s t e m C h a r g e s - - - 37 9 , 3 2 1 . 3 4 1, 8 7 7 , 4 8 3 . 0 1 4, 6 0 0 , 0 0 0 . 0 0 4, 6 0 0 , 0 0 0 . 0 0 2, 7 2 2 , 5 1 6 . 9 9 45 Wa s t e w a t e r T r e a t m e n t C h a r g e s - - - 62 0 , 4 8 7 . 4 6 3, 0 4 6 , 0 5 3 . 0 8 7, 2 5 0 , 0 0 0 . 0 0 7, 2 5 0 , 0 0 0 . 0 0 4, 2 0 3 , 9 4 6 . 9 2 46 Ot h e r O p e r a t i n g R e v e n u e 6, 5 0 5 . 9 0 15 4 , 4 5 6 . 6 4 58 5 , 0 0 0 . 0 0 10 0 . 0 0 20 0 . 0 0 2 0 0 , 0 0 0 . 0 0 78 5 , 0 0 0 . 0 0 63 0 , 3 4 3 . 3 6 47 No n O p e r a t i n g R e v e n u e 2, 1 7 7 . 9 4 72 , 4 8 5 . 9 4 1 0 0 , 0 0 0 . 0 0 - (2 , 0 7 9 . 7 4 ) 10 , 0 0 0 . 0 0 1 1 0 , 0 0 0 . 0 0 39 , 5 9 3 . 8 0 48 Ga i n o r L o s s o n D i s p o s i t i o n - - - - - - - - 56 Ben e f i t s 29 4 . 7 5 1, 1 0 6 . 7 4 - 13 4 . 0 7 33 1 . 3 2 - - (1 , 4 3 8 . 0 6 ) 68 De p r ec i a t i o n - - - - - - - Re v e n u e T ot a l : 1, 9 2 8 , 3 1 6 . 4 8 10 , 1 0 1 , 7 6 9 . 1 1 21 , 3 1 0 , 0 0 0 . 0 0 1, 0 0 3 , 4 6 2 . 8 3 4, 9 4 0 , 8 5 2 . 7 6 12 , 1 1 0 , 0 0 0 . 0 0 33 , 4 2 0 , 0 0 0 . 0 0 18 , 3 7 7 , 3 7 8 . 1 3 - - - - - Ex p e n s e b y C a t e g o r y 51 La b o r 30 4 , 6 5 1 . 2 6 1, 4 9 9 , 0 3 1 . 2 6 4, 3 1 2 , 3 5 0 . 0 0 10 0 , 6 0 7 . 2 2 51 3 , 4 6 7 . 2 7 1, 3 3 2 , 6 5 0 . 0 0 5, 6 4 5 , 0 0 0 . 0 0 3, 6 3 2 , 5 0 1 . 4 7 56 Be n e f i t s 12 9 , 6 9 6 . 0 1 71 0 , 7 2 9 . 4 8 1, 4 1 5 , 5 0 0 . 0 0 66 2 , 0 2 2 . 8 5 3, 2 7 2 , 5 9 6 . 6 7 7, 3 2 8 , 1 0 0 . 0 0 8, 7 4 3 , 6 0 0 . 0 0 4, 7 6 0 , 2 7 3 . 8 5 63 Co n t r a c t S e r v i c e s 24 7 , 7 4 3 . 5 2 94 0 , 8 3 5 . 1 1 2, 9 4 5 , 4 5 0 . 0 0 56 , 8 5 8 . 0 4 27 0 , 7 3 9 . 6 4 1, 3 0 2 , 4 5 0 . 0 0 4, 2 4 7 , 9 0 0 . 0 0 3, 0 3 6 , 3 2 5 . 2 5 65 Pr o f e s s i o n a l D e v e l o p m e n t 31 , 0 0 5 . 4 5 64 , 2 0 3 . 7 6 2 0 8 , 6 4 0 . 0 0 12 , 2 2 9 . 5 4 26 , 1 7 0 . 4 1 8 7 , 4 6 0 . 0 0 2 9 6 , 1 0 0 . 0 0 20 5 , 7 2 5 . 8 3 53 Ov e r t i m e 23 , 9 5 3 . 7 5 94 , 0 1 6 . 0 7 2 4 7 , 3 0 0 . 0 0 4, 9 3 7 . 5 1 1 7 , 5 2 7 . 5 8 2 8 , 2 0 0 . 0 0 2 7 5 , 5 0 0 . 0 0 16 3 , 9 5 6 . 3 5 62 Ma t e r i a l s a n d S u p p l i e s 11 2 , 6 2 1 . 4 0 43 0 , 2 6 3 . 5 9 1, 8 9 2 , 9 5 0 . 0 0 10 , 7 4 3 . 1 8 31 , 6 4 0 . 0 0 1 0 5 , 0 5 0 . 0 0 1, 9 9 8 , 0 0 0 . 0 0 1, 5 3 6 , 0 9 6 . 4 1 64 Ut i l i t i e s 18 0 , 6 3 0 . 3 9 89 6 , 4 6 8 . 8 6 3, 4 0 8 , 9 5 0 . 0 0 17 , 2 5 2 . 2 2 76 , 7 3 8 . 2 7 1 9 9 , 5 5 0 . 0 0 3, 6 0 8 , 5 0 0 . 0 0 2, 6 3 5 , 2 9 2 . 8 7 52 Te m p o r a r y L a b o r 2, 6 4 8 . 4 1 21 , 0 8 2 . 2 5 4 6 , 9 0 0 . 0 0 1 , 1 3 5 . 0 3 4, 4 5 7 . 2 4 1 0 , 1 0 0 . 0 0 57 , 0 0 0 . 0 0 31 , 4 6 0 . 5 1 67 Ot h e r 6, 7 0 4 . 9 5 16 4 , 5 1 6 . 2 0 21 7 , 3 5 0 . 0 0 2, 8 7 3 . 5 3 6 9 , 7 8 7 . 4 1 9 3 , 1 5 0 . 0 0 3 1 0 , 5 0 0 . 0 0 76 , 1 9 6 . 3 9 54 St a n d b y 1, 9 4 0 . 0 0 10 , 0 3 4 . 9 5 3 4 , 0 0 0 . 0 0 56 0 . 0 0 3, 1 0 0 . 6 5 6, 0 0 0 . 0 0 40 , 0 0 0 . 0 0 26 , 8 6 4 . 4 0 61 Wa t e r S u p p l y - - 57 5 , 0 0 0 . 0 0 - - - 57 5 , 0 0 0 . 0 0 57 5 , 0 0 0 . 0 0 71 - De b t S e r v i c e - 87 5 , 7 4 3 . 4 7 3, 6 0 5 , 0 0 0 . 0 0 - 11 4 , 0 1 2 . 5 0 3 2 0 , 0 0 0 . 0 0 3, 9 2 5 , 0 0 0 . 0 0 2, 9 3 5 , 2 4 4 . 0 3 81 - Ca p i t a l I m p r o v e m e n t 92 , 7 0 0 . 0 0 14 1 , 7 3 1 . 5 5 1 , 7 6 7 , 3 6 0 . 0 0 - 75 , 4 3 6 . 0 2 4 , 5 9 5 , 0 0 0 . 0 0 6, 3 6 2 , 3 6 0 . 0 0 6, 1 4 5 , 1 9 2 . 4 3 82 - Ca p i t a l O u t l a y - - 63 3 , 2 5 0 . 0 0 - - 66 , 7 5 0 . 0 0 70 0 , 0 0 0 . 0 0 70 0 , 0 0 0 . 0 0 83 - Ac c o u n t i n g I n c o m e A d d b a c k - - - - - - - - Exp e n s e T o t a l : 1, 1 3 4 , 2 9 5 . 1 4 5, 8 4 8 , 6 5 6 . 5 5 21 , 3 1 0 , 0 0 0 . 0 0 86 9 , 2 1 9 . 1 2 4, 4 7 5 , 6 7 3 . 6 6 15 , 4 7 4 , 4 6 0 . 0 0 36 , 7 8 4 , 4 6 0 . 0 0 26 , 4 6 0 , 1 2 9 . 7 9 To t a l S u r p l u s ( D e f i c i t ) : 79 4 , 0 2 1 . 3 4 $ 4, 2 5 3 , 1 1 2 . 5 6 $ - $ 13 4 , 2 4 3 . 7 1 $ 46 5 , 1 7 9 . 1 0 $ - $ - $ - $ Un a u d i t e d Re v e n u e a n d E x p e n s e B u d g et - t o - A c t u a l b y C a t e g o r y Mo n t h E n d e d N o v e m b e r 3 0 , 2 0 1 5 WA T E R WA S T E W A T E R DI S T R I C T W I D E MT D YT D BU D G E T MT D YT D BU D G E T T O T A L B U D G E T R E M A I N I N G B U D G E T Re v e n u e 41 Wa t e r S a l e s 1, 2 0 2 , 7 4 9 . 9 2 $ 6, 2 2 6 , 8 7 5 . 2 5 $ 11 , 9 5 0 , 0 0 0 . 0 0 $ - $ - $ - $ 11 , 9 5 0 , 0 0 0 . 0 0 $ 5, 7 2 3 , 1 2 4 . 7 5 $ 42 Me t e r C h a r g e s 67 8 , 0 3 5 . 8 8 3, 3 9 1 , 0 5 5 . 1 9 8, 1 7 5 , 0 0 0 . 0 0 - - - 8, 1 7 5 , 0 0 0 . 0 0 4, 7 8 3 , 9 4 4 . 8 1 43 Pe n a l t i e s 38 , 8 4 6 . 8 4 25 6 , 8 9 6 . 0 9 50 0 , 0 0 0 . 0 0 3, 5 5 4 . 0 3 1 9 , 1 9 6 . 4 1 5 0 , 0 0 0 . 0 0 55 0 , 0 0 0 . 0 0 27 3 , 9 0 7 . 5 0 44 Wa s t e w a t e r S y s t e m C h a r g e s - - - 37 9 , 3 2 1 . 3 4 1, 8 7 7 , 4 8 3 . 0 1 4, 6 0 0 , 0 0 0 . 0 0 4, 6 0 0 , 0 0 0 . 0 0 2, 7 2 2 , 5 1 6 . 9 9 45 Wa s t e w a t e r T r e a t m e n t C h a r g e s - - - 62 0 , 4 8 7 . 4 6 3, 0 4 6 , 0 5 3 . 0 8 7, 2 5 0 , 0 0 0 . 0 0 7, 2 5 0 , 0 0 0 . 0 0 4, 2 0 3 , 9 4 6 . 9 2 46 Ot h e r O p e r a t i n g R e v e n u e 6, 5 0 5 . 9 0 15 4 , 4 5 6 . 6 4 58 5 , 0 0 0 . 0 0 10 0 . 0 0 20 0 . 0 0 2 0 0 , 0 0 0 . 0 0 78 5 , 0 0 0 . 0 0 63 0 , 3 4 3 . 3 6 47 No n O p e r a t i n g R e v e n u e 2, 1 7 7 . 9 4 72 , 4 8 5 . 9 4 1 0 0 , 0 0 0 . 0 0 - (2 , 0 7 9 . 7 4 ) 10 , 0 0 0 . 0 0 11 0 , 0 0 0 . 0 0 39 , 5 9 3 . 8 0 48 Ga i n o r L o s s o n D i s p o s i t i o n - - - - - - - - Re v e n u e T ot a l : 1, 9 2 8 , 3 1 6 . 4 8 10 , 1 0 1 , 7 6 9 . 1 1 21 , 3 1 0 , 0 0 0 . 0 0 1, 0 0 3 , 4 6 2 . 8 3 4, 9 4 0 , 8 5 2 . 7 6 12 , 1 1 0 , 0 0 0 . 0 0 3 3 , 4 2 0 , 0 0 0 . 0 0 18 , 3 7 7 , 3 7 8 . 1 3 Pr o g r a 10 0 0 - B o a r d o f D i r e c t o r s 7, 9 0 8 . 0 9 38 , 7 4 8 . 9 2 2 0 6 , 5 0 0 . 0 0 3, 2 5 3 . 4 4 1 5 , 5 1 5 . 0 4 8 8 , 5 0 0 . 0 0 29 5 , 0 0 0 . 0 0 24 0 , 7 3 6 . 0 4 Pr o g r a 20 0 0 - G e n e r a l A d m i n i s t r a t i o n 78 , 7 2 9 . 8 4 27 0 , 6 7 9 . 2 3 91 8 , 4 0 0 . 0 0 32 , 2 4 4 . 3 4 10 8 , 3 4 0 . 4 9 39 3 , 6 0 0 . 0 0 1, 3 1 2 , 0 0 0 . 0 0 93 2 , 9 8 0 . 2 8 Pr o g r a 21 0 0 - H u m a n R e s o u r c e s 27 , 6 3 1 . 5 2 27 0 , 0 7 3 . 8 3 48 7 , 9 0 0 . 0 0 11 , 8 4 1 . 9 7 11 5 , 7 4 5 . 2 4 20 9 , 1 0 0 . 0 0 69 7 , 0 0 0 . 0 0 31 1 , 1 8 0 . 9 3 Pr o g r a 22 0 0 - P u b l i c A f f a i r s 31 , 0 4 7 . 9 5 14 3 , 3 7 8 . 4 3 35 4 , 9 0 0 . 0 0 14 , 7 0 8 . 3 1 50 , 5 8 4 . 7 8 1 5 2 , 1 0 0 . 0 0 50 7 , 0 0 0 . 0 0 31 3 , 0 3 6 . 7 9 Pr o g r a 23 0 0 - C o n s e r v a t i o n 91 , 8 4 9 . 6 2 33 3 , 3 9 3 . 9 9 1, 5 1 1 , 0 0 0 . 0 0 - - - 1, 5 1 1 , 0 0 0 . 0 0 1, 1 7 7 , 6 0 6 . 0 1 Pr o g r a 30 0 0 - F i n a n c e 53 , 4 2 7 . 4 5 29 3 , 6 8 6 . 4 4 69 4 , 6 1 0 . 0 0 22 , 3 4 3 . 6 8 12 5 , 2 2 3 . 9 1 29 7 , 6 9 0 . 0 0 99 2 , 3 0 0 . 0 0 57 3 , 3 8 9 . 6 5 Pr o g r a 32 0 0 - I n f o r m a t i o n T e c h n o l o g y 27 , 9 3 3 . 9 0 14 8 , 8 8 7 . 5 3 37 1 , 5 8 0 . 0 0 21 , 8 2 9 . 1 8 11 7 , 3 8 2 . 2 4 24 4 , 4 0 0 . 0 0 61 5 , 9 8 0 . 0 0 34 9 , 7 1 0 . 2 3 Pr o g r a 33 0 0 - C u s t o m e r S e r v i c e 83 , 0 4 6 . 1 2 42 2 , 6 9 2 . 4 3 1, 3 1 4 , 0 5 0 . 0 0 39 , 3 6 2 . 6 9 19 6 , 2 8 4 . 6 1 40 5 , 7 7 0 . 0 0 1, 7 1 9 , 8 2 0 . 0 0 1, 1 0 0 , 8 4 2 . 9 6 Pr o g r a 34 0 0 - M e t e r S e r v i c e 9, 8 7 5 . 0 9 66 , 4 4 6 . 6 5 1 7 6 , 7 5 0 . 0 0 9, 3 6 4 . 2 5 6 3 , 8 9 0 . 8 7 1 7 6 , 7 5 0 . 0 0 35 3 , 5 0 0 . 0 0 22 3 , 1 6 2 . 4 8 Pr o g r a 40 0 0 - E n g i n e e r i n g 57 , 3 4 1 . 1 1 24 8 , 5 6 2 . 6 5 52 5 , 3 0 0 . 0 0 31 , 1 8 0 . 3 5 13 2 , 9 0 2 . 1 0 33 8 , 4 0 0 . 0 0 86 3 , 7 0 0 . 0 0 48 2 , 2 3 5 . 2 5 Pr o g r a 50 0 0 - W a t e r P r o d u c t i o n 23 4 , 8 9 4 . 5 2 1, 0 9 0 , 3 1 2 . 0 1 4, 7 9 1 , 0 0 0 . 0 0 12 0 . 6 7 1, 8 2 8 . 2 9 6 , 8 0 0 . 0 0 4 , 7 9 7 , 8 0 0 . 0 0 3, 7 0 5 , 6 5 9 . 7 0 Pr o g r a 51 0 0 - W a t e r T r e a t m e n t 10 6 , 0 2 6 . 6 6 33 5 , 1 1 1 . 0 6 73 6 , 0 0 0 . 0 0 - - - 73 6 , 0 0 0 . 0 0 40 0 , 8 8 8 . 9 4 Pr o g r a 52 0 0 - W a t e r Q u a l i t y 19 , 2 5 4 . 8 2 10 7 , 8 6 2 . 3 8 34 2 , 0 0 0 . 0 0 - - - 34 2 , 0 0 0 . 0 0 23 4 , 1 3 7 . 6 2 Pr o g r a 60 0 0 - F i e l d M a i n t e n a n c e A d m i n i s t r a t i o n 13 , 4 6 7 . 0 1 69 , 6 9 4 . 1 2 2 4 8 , 8 5 0 . 0 0 13 , 3 1 2 . 5 9 68 , 1 1 2 . 6 1 1 0 6 , 6 5 0 . 0 0 35 5 , 5 0 0 . 0 0 21 7 , 6 9 3 . 2 7 Pr o g r a 61 0 0 - W a t e r M a i n t e n a n c e 14 8 , 1 9 2 . 7 3 67 4 , 3 5 0 . 8 0 1, 6 7 2 , 0 0 0 . 0 0 - - - 1, 6 7 2 , 0 0 0 . 0 0 99 7 , 6 4 9 . 2 0 Pr o g r a 62 0 0 - W a s t e w a t e r M a i n t e n a n c e - - - 64 2 , 6 1 1 . 2 0 3, 1 5 6 , 0 1 4 . 0 4 7, 7 0 9 , 0 0 0 . 0 0 7, 7 0 9 , 0 0 0 . 0 0 4, 5 5 2 , 9 8 5 . 9 6 Pr o g r a 70 0 0 - F a c il i t i e s M a i n t e na n c e 24 , 9 4 1 . 4 9 19 3 , 4 3 7 . 3 9 58 2 , 9 0 0 . 0 0 12 , 8 0 5 . 0 6 73 , 5 1 2 . 9 1 2 0 5 , 1 0 0 . 0 0 78 8 , 0 0 0 . 0 0 52 1 , 0 4 9 . 7 0 Pr o g r a 71 0 0 - F l e e t M a i n t e n a n c e 26 , 0 2 7 . 2 2 12 3 , 8 6 3 . 6 7 37 0 , 6 5 0 . 0 0 14 , 2 4 1 . 3 9 60 , 8 8 8 . 0 1 1 5 8 , 8 5 0 . 0 0 52 9 , 5 0 0 . 0 0 34 4 , 7 4 8 . 3 2 Pr o g r a 80 0 0 - C a p i t a l 92 , 7 0 0 . 0 0 1, 0 1 7 , 4 7 5 . 0 2 6, 0 0 5 , 6 1 0 . 0 0 - 18 9 , 4 4 8 . 5 2 4 , 9 8 1 , 7 5 0 . 0 0 10 , 9 8 7 , 3 6 0 . 0 0 9, 7 8 0 , 4 3 6 . 4 6 Ex p e n s e T o t a l : 1, 1 3 4 , 2 9 5 . 1 4 5, 8 4 8 , 6 5 6 . 5 5 21 , 3 1 0 , 0 0 0 . 0 0 86 9 , 2 1 9 . 1 2 4, 4 7 5 , 6 7 3 . 6 6 15 , 4 7 4 , 4 6 0 . 0 0 36 , 7 8 4 , 4 6 0 . 0 0 26 , 4 6 0 , 1 2 9 . 7 9 To t a l S u r p l u s ( D e f i c i t ) : 79 4 , 0 2 1 . 3 4 $ 4, 2 5 3 , 1 1 2 . 5 6 $ - $ 13 4 , 2 4 3 . 7 1 $ 46 5 , 1 7 9 . 1 0 $ - $ - $ - $ Re v e n u e a n d E x p e n s e B u d g et - t o - A c t u a l b y P r o g r a m Mo n t h E n d e d N o v e m b e r 3 0 , 2 0 1 5 Un a u d i t e d WA T E R WA S T E W A T E R DI S T R I C T W I D E MT D YT D BU D G E T MT D YT D BU D G E T T O T A L B U D G E T R E M A I N I N G B U D G E T Re v e n u e 41 Wa t e r S a l e s 1, 2 0 2 , 7 4 9 . 9 2 6, 2 2 6 , 8 7 5 . 2 5 $ 11 , 9 5 0 , 0 0 0 . 0 0 $ - - $ - 11 , 9 5 0 , 0 0 0 . 0 0 5, 7 2 3 , 1 2 4 . 7 5 42 Me t e r C h a r g e s 67 8 , 0 3 5 . 8 8 3, 3 9 1 , 0 5 5 . 1 9 8, 1 7 5 , 0 0 0 . 0 0 - - - 8, 1 7 5 , 0 0 0 . 0 0 4, 7 8 3 , 9 4 4 . 8 1 43 Pe n a l t i e s 38 , 8 4 6 . 8 4 25 6 , 8 9 6 . 0 9 50 0 , 0 0 0 . 0 0 3, 5 5 4 . 0 3 1 9 , 1 9 6 . 4 1 5 0 , 0 0 0 . 0 0 55 0 , 0 0 0 . 0 0 27 3 , 9 0 7 . 5 0 44 Wa s t e w a t e r S y s t e m C h a r g e s - - - 37 9 , 3 2 1 . 3 4 1, 8 7 7 , 4 8 3 . 0 1 4, 6 0 0 , 0 0 0 . 0 0 4, 6 0 0 , 0 0 0 . 0 0 2, 7 2 2 , 5 1 6 . 9 9 45 Wa s t e w a t e r T r e a t m e n t C h a r g e s - - - 62 0 , 4 8 7 . 4 6 3, 0 4 6 , 0 5 3 . 0 8 7, 2 5 0 , 0 0 0 . 0 0 7, 2 5 0 , 0 0 0 . 0 0 4, 2 0 3 , 9 4 6 . 9 2 46 Ot h e r O p e r a t i n g R e v e n u e 6, 5 0 5 . 9 0 15 4 , 4 5 6 . 6 4 58 5 , 0 0 0 . 0 0 10 0 . 0 0 20 0 . 0 0 2 0 0 , 0 0 0 . 0 0 78 5 , 0 0 0 . 0 0 63 0 , 3 4 3 . 3 6 47 No n O p e r a t i n g R e v e n u e 2, 1 7 7 . 9 4 72 , 4 8 5 . 9 4 1 0 0 , 0 0 0 . 0 0 - (2 , 0 7 9 . 7 4 ) 10 , 0 0 0 . 0 0 11 0 , 0 0 0 . 0 0 39 , 5 9 3 . 8 0 48 Ga i n o r L o s s o n D i s p o s i t i o n - - - - - - - - 56 Ben e f i t s 29 4 . 7 5 1, 1 0 6 . 7 4 - 13 4 . 0 7 33 1 . 3 2 - - (1 , 4 3 8 . 0 6 ) 68 De p r ec i a t i o n - - - - - - - Re v e n u e T ot a l : 1, 9 2 8 , 3 1 6 . 4 8 10 , 1 0 1 , 7 6 9 . 1 1 21 , 3 1 0 , 0 0 0 . 0 0 1, 0 0 3 , 4 6 2 . 8 3 4, 9 4 0 , 8 5 2 . 7 6 12 , 1 1 0 , 0 0 0 . 0 0 3 3 , 4 2 0 , 0 0 0 . 0 0 18 , 3 7 7 , 3 7 8 . 1 3 Pr o g r a m : 1 0 0 0 - B o a r d o f D i r e c t o r s - - - 51 La bo r - $ 18 , 7 8 3 . 6 5 $ 73 , 5 0 0 . 0 0 $ - $ 8, 0 5 0 . 2 0 $ 31 , 5 0 0 . 0 0 $ 10 5 , 0 0 0 . 0 0 $ 78 , 1 6 6 . 1 5 $ 56 Be n e f i t s 2, 0 7 9 . 5 8 10 , 9 7 7 . 8 7 28 , 0 0 0 . 0 0 75 5 . 5 1 3, 9 5 8 . 4 4 1 2 , 0 0 0 . 0 0 40 , 0 0 0 . 0 0 25 , 0 6 3 . 6 9 63 Co n t r a c t S e r v i c e s - - 70 , 0 0 0 . 0 0 - - 30 , 0 0 0 . 0 0 10 0 , 0 0 0 . 0 0 10 0 , 0 0 0 . 0 0 65 Pr o f e s s i o n a l D e v e l o p m e n t 5, 8 2 8 . 5 1 8, 9 8 7 . 4 0 35 , 0 0 0 . 0 0 2 , 4 9 7 . 9 3 3, 5 0 6 . 4 0 1 5 , 0 0 0 . 0 0 50 , 0 0 0 . 0 0 37 , 5 0 6 . 2 0 Pr o g r a m : 1 0 0 0 - B o a r d o f D i r e c t o r s T o t a l : 7, 9 0 8 . 0 9 38 , 7 4 8 . 9 2 20 6 , 5 0 0 . 0 0 3, 2 5 3 . 4 4 15 , 5 1 5 . 0 4 88 , 5 0 0 . 0 0 29 5 , 0 0 0 . 0 0 24 0 , 7 3 6 . 0 4 Pr o g r a m : 2 0 0 0 - G e n e r a l A d m i n i s t r a t i o n - - - 51 La bo r 30 , 9 2 2 . 0 9 10 9 , 9 0 6 . 1 2 39 5 , 5 0 0 . 0 0 13 , 2 5 2 . 3 1 47 , 1 0 2 . 5 7 1 6 9 , 5 0 0 . 0 0 56 5 , 0 0 0 . 0 0 40 7 , 9 9 1 . 3 1 53 Ov e r t i m e 30 8 . 5 0 42 0 . 6 9 - 13 2 . 2 2 18 0 . 2 9 - - (6 0 0 . 9 8 ) 56 Ben e f i t s 15 , 5 0 0 . 0 1 74 , 4 6 8 . 4 2 1 4 0 , 0 0 0 . 0 0 5, 1 4 5 . 8 6 2 4 , 2 5 0 . 1 9 6 0 , 0 0 0 . 0 0 20 0 , 0 0 0 . 0 0 10 1 , 2 8 1 . 3 9 62 Ma t e r i a l s a n d S u p p l i e s 88 3 . 0 3 2, 0 4 4 . 5 6 4, 9 0 0 . 0 0 37 8 . 4 3 87 6 . 2 4 2 , 1 0 0 . 0 0 7, 0 0 0 . 0 0 4, 0 7 9 . 2 0 63 Co n t r a c t S e r v i c e s 12 , 5 5 0 . 7 0 55 , 1 2 2 . 9 2 2 8 2 , 1 0 0 . 0 0 5, 3 7 8 . 8 7 2 3 , 6 2 4 . 1 3 1 2 0 , 9 0 0 . 0 0 40 3 , 0 0 0 . 0 0 32 4 , 2 5 2 . 9 5 64 Ut i l i t i e s 22 3 . 5 2 94 0 . 6 7 4, 2 0 0 . 0 0 95 . 7 9 40 3 . 1 3 1 , 8 0 0 . 0 0 6, 0 0 0 . 0 0 4, 6 5 6 . 2 0 65 Pr o f e s s i o n a l D e v e l o p m e n t 18 , 3 4 1 . 9 9 27 , 7 7 5 . 8 5 91 , 7 0 0 . 0 0 7 , 8 6 0 . 8 6 1 1 , 9 0 3 . 9 4 3 9 , 3 0 0 . 0 0 13 1 , 0 0 0 . 0 0 91 , 3 2 0 . 2 1 Pr o g r a m : 2 0 0 0 - G e n e r a l A d m i n i s t r a t i o n T o t a l : 78 , 7 2 9 . 8 4 27 0 , 6 7 9 . 2 3 91 8 , 4 0 0 . 0 0 32 , 2 4 4 . 3 4 10 8 , 3 4 0 . 4 9 39 3 , 6 0 0 . 0 0 1, 3 1 2 , 0 0 0 . 0 0 93 2 , 9 8 0 . 2 8 Pr o g r a m : 2 1 0 0 - H u m a n R e s o u r c e s - - - - 51 La bo r 10 , 2 3 4 . 5 8 49 , 4 9 4 . 3 9 1 4 0 , 0 0 0 . 0 0 4, 3 8 6 . 2 3 2 1 , 2 1 1 . 8 4 6 0 , 0 0 0 . 0 0 20 0 , 0 0 0 . 0 0 12 9 , 2 9 3 . 7 7 52 Te m p o r a r y L a b o r 49 2 . 8 0 2, 7 4 2 . 3 0 8, 4 0 0 . 0 0 21 1 . 2 0 1, 1 7 5 . 2 7 3 , 6 0 0 . 0 0 12 , 0 0 0 . 0 0 8, 0 8 2 . 4 3 53 Ov e r t i m e 10 6 . 8 8 85 3 . 7 8 2, 1 0 0 . 0 0 45 . 8 1 36 5 . 9 1 90 0 . 0 0 3, 0 0 0 . 0 0 1, 7 8 0 . 3 1 56 Be n e f i t s 4, 2 2 7 . 7 6 24 , 4 1 0 . 4 1 45 , 5 0 0 . 0 0 1 , 8 1 1 . 8 2 1 0 , 4 6 1 . 1 2 1 9 , 5 0 0 . 0 0 65 , 0 0 0 . 0 0 30 , 1 2 8 . 4 7 62 Ma t e r i a l s a n d S u p p l i e s 13 6 . 3 8 83 7 . 8 6 3, 5 0 0 . 0 0 58 . 4 5 35 9 . 0 6 1 , 5 0 0 . 0 0 5, 0 0 0 . 0 0 3, 8 0 3 . 0 8 63 Co n t r a c t S e r v i c e s 4, 1 4 3 . 6 5 23 , 0 9 8 . 2 8 53 , 9 0 0 . 0 0 1 , 7 7 5 . 8 4 9, 8 9 9 . 2 4 2 3 , 1 0 0 . 0 0 77 , 0 0 0 . 0 0 44 , 0 0 2 . 4 8 64 Ut i l i t i e s 41 . 3 7 17 8 . 0 5 35 0 . 0 0 17 . 7 3 76 . 3 0 15 0 . 0 0 50 0 . 0 0 24 5 . 6 5 65 Pr o f e s s i o n a l D e v e l o p m e n t 1, 5 4 3 . 1 5 5, 7 0 5 . 5 5 16 , 8 0 0 . 0 0 66 1 . 3 6 2, 4 4 5 . 2 3 7 , 2 0 0 . 0 0 24 , 0 0 0 . 0 0 15 , 8 4 9 . 2 2 67 Ot h e r 6, 7 0 4 . 9 5 16 2 , 7 5 3 . 2 1 21 7 , 3 5 0 . 0 0 2, 8 7 3 . 5 3 6 9 , 7 5 1 . 2 7 9 3 , 1 5 0 . 0 0 31 0 , 5 0 0 . 0 0 77 , 9 9 5 . 5 2 Pr o g r a m : 2 1 0 0 - H u m a n R e so u r c e s T o t a l : 27 , 6 3 1 . 5 2 27 0 , 0 7 3 . 8 3 48 7 , 9 0 0 . 0 0 11 , 8 4 1 . 9 7 11 5 , 7 4 5 . 2 4 20 9 , 1 0 0 . 0 0 69 7 , 0 0 0 . 0 0 31 1 , 1 8 0 . 9 3 Pr o g r a m : 2 2 0 0 - P u b l i c A f f a i r s - - - - 51 La bo r 10 , 1 4 8 . 6 7 71 , 7 7 8 . 8 8 1 5 4 , 0 0 0 . 0 0 4, 3 4 9 . 4 2 2 2 , 5 4 6 . 5 8 6 6 , 0 0 0 . 0 0 22 0 , 0 0 0 . 0 0 12 5 , 6 7 4 . 5 4 52 Te m p o r a r y L a b o r - - 10 , 5 0 0 . 0 0 - - 4, 5 0 0 . 0 0 15 , 0 0 0 . 0 0 15 , 0 0 0 . 0 0 53 Ov e r t i m e 71 . 2 5 1, 0 4 0 . 3 1 4, 9 0 0 . 0 0 30 . 5 4 24 6 . 8 2 2 , 1 0 0 . 0 0 7, 0 0 0 . 0 0 5, 7 1 2 . 8 7 56 Be n e f i t s 2, 5 1 0 . 6 5 23 , 6 2 2 . 2 8 44 , 1 0 0 . 0 0 1 , 0 7 5 . 7 3 8, 8 5 6 . 2 7 1 8 , 9 0 0 . 0 0 63 , 0 0 0 . 0 0 30 , 5 2 1 . 4 5 Mo n t h E n d e d N o v e m b e r 3 0 , 2 0 1 5 Un a u d i t e d Pr o g r a m E x p e n s e D e t a i l B u d g e t - t o - A c t u a l WA T E R WA S T E W A T E R DI S T R I C T W I D E MT D YT D BU D G E T MT D YT D BU D G E T T O T A L B U D G E T R E M A I N I N G B U D G E T Mo n t h E n d e d N o v e m b e r 3 0 , 2 0 1 5 Un a u d i t e d Pr o g r a m E x p e n s e D e t a i l B u d g e t - t o - A c t u a l WA T E R WA S T E W A T E R DI S T R I C T W I D E 62 Ma t e r i a l s a n d S u p p l i e s 3, 0 4 8 . 0 8 4, 1 8 5 . 4 2 31 , 5 0 0 . 0 0 1 , 0 1 6 . 0 3 1, 3 7 8 . 8 0 1 3 , 5 0 0 . 0 0 45 , 0 0 0 . 0 0 39 , 4 3 5 . 7 8 63 Co n t r a c t S e r v i c e s 14 , 6 5 2 . 9 2 39 , 6 1 3 . 7 9 91 , 0 0 0 . 0 0 8 , 0 1 1 . 9 7 1 6 , 4 2 8 . 6 6 3 9 , 0 0 0 . 0 0 13 0 , 0 0 0 . 0 0 73 , 9 5 7 . 5 5 64 Ut i l i t i e s 20 1 . 1 3 85 8 . 0 6 10 , 5 0 0 . 0 0 86 . 2 0 36 7 . 7 4 4 , 5 0 0 . 0 0 15 , 0 0 0 . 0 0 13 , 7 7 4 . 2 0 65 Pr o f e s s i o n a l D e v e l o p m e n t 41 5 . 2 5 2, 2 7 9 . 6 9 8, 4 0 0 . 0 0 13 8 . 4 2 75 9 . 9 1 3 , 6 0 0 . 0 0 12 , 0 0 0 . 0 0 8, 9 6 0 . 4 0 Pr o g r a m : 2 2 0 0 - P u b l i c Af f a i r s T o t a l : 31 , 0 4 7 . 9 5 14 3 , 3 7 8 . 4 3 35 4 , 9 0 0 . 0 0 14 , 7 0 8 . 3 1 50 , 5 8 4 . 7 8 15 2 , 1 0 0 . 0 0 50 7 , 0 0 0 . 0 0 31 3 , 0 3 6 . 7 9 Pr o g r a m : 2 3 0 0 - C o n s e r v a t i o n - - - - 51 La bo r 16 , 6 0 5 . 3 1 47 , 2 7 3 . 2 7 2 3 0 , 0 0 0 . 0 0 - - - 23 0 , 0 0 0 . 0 0 18 2 , 7 2 6 . 7 3 52 Te m p o r a r y L a b o r - - 25 , 0 0 0 . 0 0 - - - 25 , 0 0 0 . 0 0 25 , 0 0 0 . 0 0 53 Ov e r t i m e 46 4 . 4 0 67 2 . 8 3 8, 0 0 0 . 0 0 - - - 8, 0 0 0 . 0 0 7, 3 2 7 . 1 7 56 Be n e f i t s 4, 3 0 5 . 2 1 16 , 9 9 1 . 2 8 60 , 0 0 0 . 0 0 - - - 60 , 0 0 0 . 0 0 43 , 0 0 8 . 7 2 62 Ma t e r i a l s a n d S u p p l i e s 43 , 0 0 7 . 6 1 20 7 , 0 8 3 . 5 6 1, 0 3 7 , 0 0 0 . 0 0 - - - 1, 0 3 7 , 0 0 0 . 0 0 82 9 , 9 1 6 . 4 4 63 Co n t r a c t S e r v i c e s 17 , 3 8 8 . 0 8 43 , 0 0 9 . 7 6 1 3 0 , 0 0 0 . 0 0 - - - 13 0 , 0 0 0 . 0 0 86 , 9 9 0 . 2 4 64 Ut i l i t i e s 8,2 6 7 . 2 2 16 , 5 1 0 . 7 0 15 , 0 0 0 . 0 0 - - - 15 , 0 0 0 . 0 0 (1 , 5 1 0 . 7 0 ) 65 Pr o f e s s i o n a l D e v e l o p m e n t 1, 8 1 1 . 7 9 1, 8 5 2 . 5 9 6, 0 0 0 . 0 0 - - - 6, 0 0 0 . 0 0 4, 1 4 7 . 4 1 Pr o g r a m : 2 3 0 0 - C o n s e r va t i o n T o t a l : 91 , 8 4 9 . 6 2 33 3 , 3 9 3 . 9 9 1, 5 1 1 , 0 0 0 . 0 0 - - - 1, 5 1 1 , 0 0 0 . 0 0 1, 1 7 7 , 6 0 6 . 0 1 Pr o g r a m : 3 0 0 0 - F i n a n c e - - - - 51 La bo r 30 , 1 2 1 . 9 4 16 5 , 7 8 6 . 8 6 44 8 , 0 0 0 . 0 0 12 , 9 0 9 . 3 7 71 , 0 3 8 . 4 2 1 9 2 , 0 0 0 . 0 0 64 0 , 0 0 0 . 0 0 40 3 , 1 7 4 . 7 2 52 Te m p o r a r y L a b o r 2, 1 5 5 . 6 1 7, 6 5 7 . 9 5 - 92 3 . 8 3 3, 2 8 1 . 9 7 - - (1 0 , 9 3 9 . 9 2 ) 53 Ov er t i m e 67 9 . 0 1 1, 6 4 1 . 0 2 1, 0 5 0 . 0 0 25 2 . 1 4 54 7 . 4 3 45 0 . 0 0 1, 5 0 0 . 0 0 (6 8 8 . 4 5 ) 56 Be n e f i t s 12 , 8 7 9 . 0 2 77 , 8 2 8 . 4 5 1 4 3 , 5 0 0 . 0 0 5, 5 1 4 . 1 1 3 3 , 2 2 2 . 4 9 6 1 , 5 0 0 . 0 0 20 5 , 0 0 0 . 0 0 93 , 9 4 9 . 0 6 62 Ma t e r i a l s a n d S u p p l i e s 51 . 2 5 4, 5 4 3 . 3 9 4, 9 0 0 . 0 0 21 . 9 7 1, 6 8 5 . 5 3 2 , 1 0 0 . 0 0 7, 0 0 0 . 0 0 77 1 . 0 8 63 Co n t r a c t S e r v i c e s 6, 4 1 0 . 3 6 28 , 0 0 9 . 6 3 86 , 1 0 0 . 0 0 2 , 2 3 7 . 8 6 1 2 , 0 5 1 . 1 7 3 6 , 9 0 0 . 0 0 12 3 , 0 0 0 . 0 0 82 , 9 3 9 . 2 0 64 Ut i l i t i e s 16 3 . 2 6 48 9 . 9 9 1, 7 5 0 . 0 0 69 . 9 7 21 0 . 0 0 75 0 . 0 0 2, 5 0 0 . 0 0 1, 8 0 0 . 0 1 65 Pr o f e s s i o n a l D e v e l o p m e n t 96 7 . 0 0 7, 4 3 6 . 1 2 9, 3 1 0 . 0 0 41 4 . 4 3 3, 1 8 6 . 9 0 3 , 9 9 0 . 0 0 13 , 3 0 0 . 0 0 2, 6 7 6 . 9 8 67 Ot h e r - 29 3 . 0 3 - - - - - (2 9 3 . 0 3 ) Pr og r a m : 3 0 0 0 - F i n a nc e T o t a l : 53 , 4 2 7 . 4 5 29 3 , 6 8 6 . 4 4 69 4 , 6 1 0 . 0 0 22 , 3 4 3 . 6 8 12 5 , 2 2 3 . 9 1 29 7 , 6 9 0 . 0 0 99 2 , 3 0 0 . 0 0 57 3 , 3 8 9 . 6 5 Pr o g r a m : 3 2 0 0 - I n f o r m a t i o n T e c h n o l o g y - - - - 51 La bo r 12 , 3 7 3 . 4 5 64 , 7 5 5 . 3 1 1 6 5 , 0 0 0 . 0 0 8, 2 4 8 . 9 6 4 3 , 1 7 0 . 1 9 1 1 0 , 0 0 0 . 0 0 27 5 , 0 0 0 . 0 0 16 7 , 0 7 4 . 5 0 52 Te m p o r a r y L a b o r - - - - - - - - 53 Ov er t i m e - - - - - - - - 56 Ben e f i t s 4, 6 7 3 . 5 6 20 , 5 9 0 . 6 6 45 , 0 0 0 . 0 0 2 , 8 5 5 . 8 8 1 3 , 6 2 8 . 9 1 3 0 , 0 0 0 . 0 0 75 , 0 0 0 . 0 0 40 , 7 8 0 . 4 3 62 Ma t e r i a l s a n d S u p p l i e s (1 2 1 . 6 3 ) 1, 4 8 4 . 4 5 19 , 8 0 0 . 0 0 30 . 7 2 1, 6 3 6 . 8 3 1 3 , 2 0 0 . 0 0 33 , 0 0 0 . 0 0 29 , 8 7 8 . 7 2 63 Co n t r a c t S e r v i c e s 10 , 4 9 4 . 8 3 59 , 9 1 3 . 8 0 1 3 5 , 0 0 0 . 0 0 10 , 4 9 4 . 8 1 57 , 9 6 8 . 7 7 9 0 , 0 0 0 . 0 0 22 5 , 0 0 0 . 0 0 10 7 , 1 1 7 . 4 3 64 Ut i l i t i e s 19 8 . 8 2 97 7 . 5 6 1, 8 0 0 . 0 0 19 8 . 8 1 97 7 . 5 4 1 , 2 0 0 . 0 0 3, 0 0 0 . 0 0 1, 0 4 4 . 9 0 65 Pr o f e s s i o n a l D e v e l o p m e n t 31 4 . 8 7 1, 1 6 5 . 7 5 4, 9 8 0 . 0 0 - - - 4, 9 8 0 . 0 0 3, 8 1 4 . 2 5 Pr o g r a m : 3 2 0 0 - I n f o r m a t i o n Te c h n o l o g y T o t a l : 2 7 , 9 3 3 . 9 0 14 8 , 8 8 7 . 5 3 37 1 , 5 8 0 . 0 0 21 , 8 2 9 . 1 8 11 7 , 3 8 2 . 2 4 24 4 , 4 0 0 . 0 0 61 5 , 9 8 0 . 0 0 34 9 , 7 1 0 . 2 3 Pr o g r a m : 3 3 0 0 - C u s t o m e r S e r v i c e - - - - 51 La bo r 19 , 1 8 9 . 7 8 10 6 , 8 3 2 . 9 8 32 5 , 5 0 0 . 0 0 11 , 2 6 1 . 4 3 58 , 4 1 9 . 7 3 1 3 9 , 5 0 0 . 0 0 46 5 , 0 0 0 . 0 0 29 9 , 7 4 7 . 2 9 52 Te m p o r a r y L a b o r - 10 , 6 8 2 . 0 0 - - - - - (1 0 , 6 8 2 . 0 0 ) 53 Ov er t i m e 20 3 . 9 7 1, 1 9 0 . 0 0 3, 5 0 0 . 0 0 87 . 4 1 42 8 . 8 2 1 , 5 0 0 . 0 0 5, 0 0 0 . 0 0 3, 3 8 1 . 1 8 56 Be n e f i t s 9, 9 8 1 . 8 6 48 , 9 8 6 . 8 4 1 2 2 , 5 0 0 . 0 0 5, 2 5 5 . 0 3 2 7 , 4 0 7 . 3 4 5 2 , 5 0 0 . 0 0 17 5 , 0 0 0 . 0 0 98 , 6 0 5 . 8 2 62 Ma t e r i a l s a n d S u p p l i e s 62 1 . 0 5 2, 0 4 0 . 8 7 6, 3 0 0 . 0 0 62 1 . 0 5 1, 9 5 4 . 6 9 2 , 7 0 0 . 0 0 9, 0 0 0 . 0 0 5, 0 0 4 . 4 4 63 Co n t r a c t S e r v i c e s 47 , 3 3 0 . 2 2 22 6 , 1 3 3 . 9 5 7 3 4 , 8 0 0 . 0 0 16 , 1 0 3 . 6 4 81 , 5 1 6 . 2 7 1 5 4 , 2 0 0 . 0 0 88 9 , 0 0 0 . 0 0 58 1 , 3 4 9 . 7 8 64 Ut i l i t i e s 5,7 1 9 . 2 4 25 , 2 9 9 . 5 5 1 1 2 , 7 0 0 . 0 0 5, 7 1 9 . 2 6 2 5 , 2 9 9 . 6 2 4 8 , 3 0 0 . 0 0 16 1 , 0 0 0 . 0 0 11 0 , 4 0 0 . 8 3 MT D YT D BU D G E T MT D YT D BU D G E T T O T A L B U D G E T R E M A I N I N G B U D G E T Mo n t h E n d e d N o v e m b e r 3 0 , 2 0 1 5 Un a u d i t e d Pr o g r a m E x p e n s e D e t a i l B u d g e t - t o - A c t u a l WA T E R WA S T E W A T E R DI S T R I C T W I D E 65 Pr o f e s s i o n a l D e v e l o p m e n t - 56 . 2 8 8, 7 5 0 . 0 0 31 4 . 8 7 1, 2 2 2 . 0 0 7 , 0 7 0 . 0 0 15 , 8 2 0 . 0 0 14 , 5 4 1 . 7 2 67 Ot h e r - 1, 4 6 9 . 9 6 - - 36 . 1 4 - - (1 , 5 0 6 . 1 0 ) Pr og r a m : 3 3 0 0 - C u s t o m e r S e r v i c e T o t a l : 83 , 0 4 6 . 1 2 42 2 , 6 9 2 . 4 3 1, 3 1 4 , 0 5 0 . 0 0 39 , 3 6 2 . 6 9 19 6 , 2 8 4 . 6 1 40 5 , 7 7 0 . 0 0 1, 7 1 9 , 8 2 0 . 0 0 1, 1 0 0 , 8 4 2 . 9 6 Pr o g r a m : 3 4 0 0 - M e t e r S e r v i c e - - - - 51 La bo r 5, 8 3 6 . 7 9 38 , 2 9 0 . 7 3 1 1 2 , 5 0 0 . 0 0 5, 8 3 6 . 7 1 3 8 , 2 9 0 . 1 8 1 1 2 , 5 0 0 . 0 0 22 5 , 0 0 0 . 0 0 14 8 , 4 1 9 . 0 9 53 Ov e r t i m e 64 7 . 0 0 2, 2 2 1 . 4 5 10 , 0 0 0 . 0 0 64 6 . 9 8 2, 2 2 1 . 4 2 1 0 , 0 0 0 . 0 0 20 , 0 0 0 . 0 0 15 , 5 5 7 . 1 3 56 Be n e f i t s 3, 2 4 7 . 9 1 22 , 6 0 9 . 4 4 42 , 5 0 0 . 0 0 2 , 7 3 7 . 2 2 2 0 , 0 5 4 . 4 2 4 2 , 5 0 0 . 0 0 85 , 0 0 0 . 0 0 42 , 3 3 6 . 1 4 62 Ma t e r i a l s a n d S u p p l i e s - 19 3 . 5 1 1, 7 5 0 . 0 0 - 19 3 . 5 2 1 , 7 5 0 . 0 0 3, 5 0 0 . 0 0 3, 1 1 2 . 9 7 63 Co n t r a c t S e r v i c e s 92 . 7 0 2, 9 2 6 . 8 6 9, 0 0 0 . 0 0 92 . 6 5 2, 9 2 6 . 6 5 9 , 0 0 0 . 0 0 18 , 0 0 0 . 0 0 12 , 1 4 6 . 4 9 64 Ut i l i t i e s 50 . 6 9 20 4 . 6 6 1, 0 0 0 . 0 0 50 . 6 9 20 4 . 6 8 1 , 0 0 0 . 0 0 2, 0 0 0 . 0 0 1, 5 9 0 . 6 6 65 Pr o f e s s i o n a l D e v e l o p m e n t - - - - - - - - Pr og r a m : 3 4 0 0 - M e t e r S e r v i c e T o t a l : 9, 8 7 5 . 0 9 66 , 4 4 6 . 6 5 17 6 , 7 5 0 . 0 0 9, 3 6 4 . 2 5 63 , 8 9 0 . 8 7 17 6 , 7 5 0 . 0 0 35 3 , 5 0 0 . 0 0 22 3 , 1 6 2 . 4 8 Pr o g r a m : 4 0 0 0 - E n g i n e e r i n g - - - - 51 La bo r 24 , 7 5 4 . 3 5 12 8 , 6 0 2 . 4 8 26 4 , 6 0 0 . 0 0 16 , 5 0 2 . 9 0 84 , 6 3 2 . 1 7 1 7 1 , 4 0 0 . 0 0 43 6 , 0 0 0 . 0 0 22 2 , 7 6 5 . 3 5 52 Te m p o r a r y L a b o r - - 3, 0 0 0 . 0 0 - - 2, 0 0 0 . 0 0 5, 0 0 0 . 0 0 5, 0 0 0 . 0 0 53 Ov e r t i m e - - 90 0 . 0 0 - - 60 0 . 0 0 1, 5 0 0 . 0 0 1, 5 0 0 . 0 0 56 Be n e f i t s 10 , 1 7 7 . 7 1 49 , 6 3 3 . 2 8 99 , 0 0 0 . 0 0 5 , 6 7 4 . 4 5 2 6 , 2 2 4 . 5 9 6 6 , 0 0 0 . 0 0 16 5 , 0 0 0 . 0 0 89 , 1 4 2 . 1 3 62 Ma t e r i a l s a n d S u p p l i e s 27 7 . 1 2 1, 3 1 1 . 5 0 7, 2 0 0 . 0 0 27 7 . 1 4 1, 3 1 1 . 5 0 4 , 8 0 0 . 0 0 12 , 0 0 0 . 0 0 9, 3 7 7 . 0 0 63 Co n t r a c t S e r v i c e s 13 , 8 1 8 . 4 0 49 , 4 9 6 . 6 5 1 1 0 , 7 0 0 . 0 0 5, 2 8 3 . 6 0 1 4 , 9 5 1 . 5 8 7 3 , 8 0 0 . 0 0 18 4 , 5 0 0 . 0 0 12 0 , 0 5 1 . 7 7 64 Ut i l i t i e s 8,0 3 1 . 9 5 15 , 4 2 8 . 9 5 29 , 7 0 0 . 0 0 3 , 4 4 2 . 2 6 5, 7 8 2 . 2 6 1 9 , 8 0 0 . 0 0 49 , 5 0 0 . 0 0 28 , 2 8 8 . 7 9 65 Pr o f e s s i o n a l D e v e l o p m e n t 28 1 . 5 8 4, 0 8 9 . 7 9 10 , 2 0 0 . 0 0 - - - 10 , 2 0 0 . 0 0 6, 1 1 0 . 2 1 Pr o g r a m : 4 0 0 0 - E n g i n e e r i n g S u r p l u s T o t a l : 57 , 3 4 1 . 1 1 24 8 , 5 6 2 . 6 5 52 5 , 3 0 0 . 0 0 31 , 1 8 0 . 3 5 13 2 , 9 0 2 . 1 0 33 8 , 4 0 0 . 0 0 86 3 , 7 0 0 . 0 0 48 2 , 2 3 5 . 2 5 Pr o g r a m : 5 0 0 0 - W a t e r P r o d u c t i o n - - - - 51 La bo r 45 , 5 1 0 . 4 9 21 2 , 4 6 8 . 5 9 61 8 , 0 0 0 . 0 0 - - - 61 8 , 0 0 0 . 0 0 40 5 , 5 3 1 . 4 1 53 Ov e r t i m e 2, 4 8 9 . 3 0 15 , 3 7 7 . 8 6 35 , 5 0 0 . 0 0 - - - 35 , 5 0 0 . 0 0 20 , 1 2 2 . 1 4 54 St a n d b y 1, 2 4 0 . 0 0 5, 5 1 1 . 4 3 20 , 0 0 0 . 0 0 - - - 20 , 0 0 0 . 0 0 14 , 4 8 8 . 5 7 56 Be n e f i t s 17 , 9 0 6 . 4 0 93 , 5 5 7 . 0 3 1 9 0 , 0 0 0 . 0 0 - - - 19 0 , 0 0 0 . 0 0 96 , 4 4 2 . 9 7 61 Wa t e r S u p p l y - - 57 5 , 0 0 0 . 0 0 - - - 57 5 , 0 0 0 . 0 0 57 5 , 0 0 0 . 0 0 62 Ma t e r i a l s a n d S u p p l i e s 42 , 4 6 3 . 9 7 98 , 7 0 7 . 5 1 2 6 4 , 0 0 0 . 0 0 - - - 26 4 , 0 0 0 . 0 0 16 5 , 2 9 2 . 4 9 63 Co n t r a c t S e r v i c e s 1, 0 7 7 . 5 9 21 , 7 9 7 . 7 3 3 0 8 , 5 0 0 . 0 0 - - - 30 8 , 5 0 0 . 0 0 28 6 , 7 0 2 . 2 7 64 Ut i l i t i e s 12 2 , 9 2 6 . 4 6 63 9 , 3 5 4 . 8 8 2, 7 7 3 , 0 0 0 . 0 0 - - - 2, 7 7 3 , 0 0 0 . 0 0 2, 1 3 3 , 6 4 5 . 1 2 65 Pr o f e s s i o n a l D e v e l o p m e n t 1, 2 8 0 . 3 1 3, 5 3 6 . 9 8 7, 0 0 0 . 0 0 12 0 . 6 7 1, 8 2 8 . 2 9 6 , 8 0 0 . 0 0 13 , 8 0 0 . 0 0 8, 4 3 4 . 7 3 Pr o g r a m : 5 0 0 0 - W a t e r P r od u c t i o n T o t a l : 23 4 , 8 9 4 . 5 2 1, 0 9 0 , 3 1 2 . 0 1 4, 7 9 1 , 0 0 0 . 0 0 12 0 . 6 7 1, 8 2 8 . 2 9 6 , 8 0 0 . 0 0 4, 7 9 7 , 8 0 0 . 0 0 3, 7 0 5 , 6 5 9 . 7 0 Pr o g r a m : 5 1 0 0 - W a t e r T r e a t m e n t - - - - 51 La bo r 15 , 7 0 5 . 9 8 76 , 0 1 5 . 8 7 2 1 1 , 0 0 0 . 0 0 - - - 21 1 , 0 0 0 . 0 0 13 4 , 9 8 4 . 1 3 53 Ov e r t i m e 1, 1 4 4 . 2 8 5, 8 1 4 . 6 2 10 , 0 0 0 . 0 0 - - - 10 , 0 0 0 . 0 0 4, 1 8 5 . 3 8 56 Be n e f i t s 5, 1 0 6 . 6 7 40 , 9 3 3 . 3 7 52 , 0 0 0 . 0 0 - - - 52 , 0 0 0 . 0 0 11 , 0 6 6 . 6 3 62 Ma t e r i a l s a n d S u p p l i e s 37 7 . 8 6 22 , 9 3 2 . 8 8 1 6 5 , 0 0 0 . 0 0 - - - 16 5 , 0 0 0 . 0 0 14 2 , 0 6 7 . 1 2 63 Co n t r a c t S e r v i c e s 63 , 9 6 5 . 5 6 10 5 , 5 3 0 . 9 8 16 0 , 5 0 0 . 0 0 - - - 16 0 , 5 0 0 . 0 0 54 , 9 6 9 . 0 2 64 Ut i l i t i e s 19 , 7 2 6 . 3 1 83 , 8 8 3 . 3 4 1 3 7 , 5 0 0 . 0 0 - - - 13 7 , 5 0 0 . 0 0 53 , 6 1 6 . 6 6 Pr o g r a m : 5 1 0 0 - W a t e r T r ea t m e n t T o t a l : 10 6 , 0 2 6 . 6 6 33 5 , 1 1 1 . 0 6 73 6 , 0 0 0 . 0 0 - - - 73 6 , 0 0 0 . 0 0 40 0 , 8 8 8 . 9 4 Pr o g r a m : 5 2 0 0 - W a t e r Q u a l i t y - - - - 51 La bo r 11 , 3 5 6 . 7 0 54 , 9 6 0 . 8 1 1 6 0 , 0 0 0 . 0 0 - - - 16 0 , 0 0 0 . 0 0 10 5 , 0 3 9 . 1 9 53 Ov e r t i m e 25 4 . 3 5 35 4 . 4 0 3, 0 0 0 . 0 0 - - - 3, 0 0 0 . 0 0 2, 6 4 5 . 6 0 MT D YT D BU D G E T MT D YT D BU D G E T T O T A L B U D G E T R E M A I N I N G B U D G E T Mo n t h E n d e d N o v e m b e r 3 0 , 2 0 1 5 Un a u d i t e d Pr o g r a m E x p e n s e D e t a i l B u d g e t - t o - A c t u a l WA T E R WA S T E W A T E R DI S T R I C T W I D E 56 Be n e f i t s 4, 3 9 3 . 0 9 23 , 8 2 0 . 4 6 45 , 0 0 0 . 0 0 - - - 45 , 0 0 0 . 0 0 21 , 1 7 9 . 5 4 62 Ma t e r i a l s a n d S u p p l i e s 1, 0 0 9 . 1 5 5, 7 2 9 . 5 9 19 , 5 0 0 . 0 0 - - - 19 , 5 0 0 . 0 0 13 , 7 7 0 . 4 1 63 Co n t r a c t S e r v i c e s 2, 1 2 5 . 3 8 22 , 5 7 2 . 9 2 1 1 2 , 0 0 0 . 0 0 - - - 11 2 , 0 0 0 . 0 0 89 , 4 2 7 . 0 8 64 Ut i l i t i e s 11 6 . 1 5 42 4 . 2 0 2, 5 0 0 . 0 0 - - - 2, 5 0 0 . 0 0 2, 0 7 5 . 8 0 Pr o g r a m : 5 2 0 0 - W a t e r Qu a l i t y T o t a l : 19 , 2 5 4 . 8 2 10 7 , 8 6 2 . 3 8 34 2 , 0 0 0 . 0 0 - - - 34 2 , 0 0 0 . 0 0 23 4 , 1 3 7 . 6 2 Pr o g r a m : 6 0 0 0 - F i e l d M a i n t e n a n c e A d m i n i s t r a t i o n - - - - 51 La bo r 8, 6 3 5 . 8 5 41 , 9 1 2 . 6 5 1 6 4 , 5 0 0 . 0 0 8, 6 3 5 . 7 7 4 1 , 9 1 2 . 3 7 7 0 , 5 0 0 . 0 0 23 5 , 0 0 0 . 0 0 15 1 , 1 7 4 . 9 8 52 Te m p o r a r y L a b o r - - - - - - - - 53 Ov er t i m e - - - - - - - - 54 Sta n d b y 70 0 . 0 0 4, 5 2 3 . 5 2 14 , 0 0 0 . 0 0 56 0 . 0 0 3, 1 0 0 . 6 5 6 , 0 0 0 . 0 0 20 , 0 0 0 . 0 0 12 , 3 7 5 . 8 3 56 Be n e f i t s 3, 3 3 5 . 3 6 19 , 1 8 7 . 1 0 50 , 4 0 0 . 0 0 3 , 3 2 1 . 0 4 1 9 , 0 2 8 . 7 8 2 1 , 6 0 0 . 0 0 72 , 0 0 0 . 0 0 33 , 7 8 4 . 1 2 62 Ma t e r i a l s a n d S u p p l i e s 59 . 9 2 19 7 . 7 8 2, 1 0 0 . 0 0 59 . 9 1 19 7 . 7 7 90 0 . 0 0 3, 0 0 0 . 0 0 2, 6 0 4 . 4 5 63 Co n t r a c t S e r v i c e s - - - - - - - - 64 Uti l i t i e s 51 4 . 8 8 2, 5 5 5 . 3 1 10 , 5 0 0 . 0 0 51 4 . 8 7 2, 5 5 5 . 3 0 4 , 5 0 0 . 0 0 15 , 0 0 0 . 0 0 9, 8 8 9 . 3 9 65 Pr o f e s s i o n a l D e v e l o p m e n t 22 1 . 0 0 1, 3 1 7 . 7 6 7, 3 5 0 . 0 0 22 1 . 0 0 1, 3 1 7 . 7 4 3 , 1 5 0 . 0 0 10 , 5 0 0 . 0 0 7, 8 6 4 . 5 0 Pr o g r a m : 6 0 0 0 - F i e l d M a i n t e n a n c e A d m i n i s t r a t i o n 13 , 4 6 7 . 0 1 6 9 , 6 9 4 . 1 2 2 4 8 , 8 5 0 . 0 0 1 3 , 3 1 2 . 5 9 6 8 , 1 1 2 . 6 1 1 0 6 , 6 5 0 . 0 0 3 5 5 , 5 0 0 . 0 0 2 1 7 , 6 9 3 . 2 7 Pr o g r a m : 6 1 0 0 - W a t e r M a i n t e n a n c e - - - - 51 La bo r 51 , 5 1 9 . 0 7 25 5 , 2 3 1 . 3 0 69 0 , 0 0 0 . 0 0 - - - 69 0 , 0 0 0 . 0 0 43 4 , 7 6 8 . 7 0 53 Ov e r t i m e 14 , 9 8 8 . 5 0 58 , 6 4 3 . 1 0 1 5 0 , 0 0 0 . 0 0 - - - 15 0 , 0 0 0 . 0 0 91 , 3 5 6 . 9 0 56 Be n e f i t s 23 , 9 8 7 . 4 4 13 2 , 0 4 7 . 8 5 25 0 , 0 0 0 . 0 0 - - - 25 0 , 0 0 0 . 0 0 11 7 , 9 5 2 . 1 5 62 Ma t e r i a l s a n d S u p p l i e s 13 , 1 8 5 . 4 1 50 , 3 0 5 . 0 1 2 5 0 , 0 0 0 . 0 0 - - - 25 0 , 0 0 0 . 0 0 19 9 , 6 9 4 . 9 9 63 Co n t r a c t S e r v i c e s 44 , 5 1 2 . 3 1 15 1 , 4 9 8 . 6 2 28 2 , 0 0 0 . 0 0 - - - 28 2 , 0 0 0 . 0 0 13 0 , 5 0 1 . 3 8 64 Ut i l i t i e s - 26 , 6 2 4 . 9 2 50 , 0 0 0 . 0 0 - - - 50 , 0 0 0 . 0 0 23 , 3 7 5 . 0 8 Pr o g r a m : 6 1 0 0 - W a t e r M a in t e n a n c e T o t a l : 14 8 , 1 9 2 . 7 3 67 4 , 3 5 0 . 8 0 1, 6 7 2 , 0 0 0 . 0 0 - - - 1, 6 7 2 , 0 0 0 . 0 0 99 7 , 6 4 9 . 2 0 Pr o g r a m : 6 2 0 0 - W a s t e w at e r M a i n t e n a n c e - - - - 51 La bo r - - - 9, 7 4 3 . 4 8 50 , 5 0 5 . 5 6 1 3 5 , 0 0 0 . 0 0 13 5 , 0 0 0 . 0 0 84 , 4 9 4 . 4 4 53 Ov e r t i m e - - - 2, 3 4 4 . 4 1 10 , 4 3 8 . 4 3 3 , 0 0 0 . 0 0 3, 0 0 0 . 0 0 (7 , 4 3 8 . 4 3 ) 56 Be n e f i t s - - - 4, 8 8 3 . 2 1 24 , 9 9 9 . 4 8 5 5 , 0 0 0 . 0 0 55 , 0 0 0 . 0 0 30 , 0 0 0 . 5 2 62 Ma t e r i a l s a n d S u p p l i e s - - - 5, 0 4 7 . 1 4 9, 2 6 4 . 3 9 3 5 , 0 0 0 . 0 0 35 , 0 0 0 . 0 0 25 , 7 3 5 . 6 1 Wa s t e w a t e r T r e a t m e n t - - - 62 0 , 4 8 7 . 4 6 3, 0 4 6 , 0 5 3 . 0 8 6, 8 6 1 , 6 0 0 . 0 0 6, 8 6 1 , 6 0 0 . 0 0 3, 8 1 5 , 5 4 6 . 9 2 63 Co n t r a c t S e r v i c e s - - - 10 5 . 5 0 14 , 7 5 3 . 1 0 6 1 9 , 4 0 0 . 0 0 61 9 , 4 0 0 . 0 0 60 4 , 6 4 6 . 9 0 Pr o g r a m : 6 2 0 0 - W a s t e w a t er M a i n t e n a n c e T o t a l : - - - 64 2 , 6 1 1 . 2 0 3, 1 5 6 , 0 1 4 . 0 4 7, 7 0 9 , 0 0 0 . 0 0 7, 7 0 9 , 0 0 0 . 0 0 4, 5 5 2 , 9 8 5 . 9 6 Pr o g r a m : 7 0 0 0 - F a c i l i t i e s M a i n t e n a n c e - - - - 51 La bo r 4, 1 0 2 . 6 9 19 , 8 9 1 . 6 3 55 , 2 5 0 . 0 0 2 , 2 0 9 . 1 2 1 0 , 7 1 0 . 7 6 2 9 , 7 5 0 . 0 0 85 , 0 0 0 . 0 0 54 , 3 9 7 . 6 1 53 Ov e r t i m e 2, 5 9 6 . 3 1 5, 6 3 0 . 8 8 16 , 2 5 0 . 0 0 1 , 3 9 8 . 0 0 3, 0 3 1 . 9 8 8 , 7 5 0 . 0 0 25 , 0 0 0 . 0 0 16 , 3 3 7 . 1 4 56 Be n e f i t s 2, 3 8 6 . 4 6 13 , 2 6 9 . 3 7 19 , 5 0 0 . 0 0 1 , 2 2 1 . 0 3 6, 8 2 5 . 1 3 1 0 , 5 0 0 . 0 0 30 , 0 0 0 . 0 0 9, 9 0 5 . 5 0 62 Ma t e r i a l s a n d S u p p l i e s 2, 3 6 2 . 6 7 6, 9 7 8 . 4 9 29 , 3 0 0 . 0 0 92 0 . 2 4 2, 5 1 3 . 0 0 7 , 7 0 0 . 0 0 37 , 0 0 0 . 0 0 27 , 5 0 8 . 5 1 63 Co n t r a c t S e r v i c e s 5, 6 3 0 . 9 0 96 , 7 5 2 . 2 8 3 2 7 , 3 5 0 . 0 0 2, 8 2 3 . 0 1 2 3 , 2 0 8 . 8 8 8 3 , 6 5 0 . 0 0 41 1 , 0 0 0 . 0 0 29 1 , 0 3 8 . 8 4 64 Ut i l i t i e s 7,8 6 2 . 4 6 50 , 9 1 4 . 7 4 1 3 5 , 2 5 0 . 0 0 4, 2 3 3 . 6 6 2 7 , 2 2 3 . 1 6 6 4 , 7 5 0 . 0 0 20 0 , 0 0 0 . 0 0 12 1 , 8 6 2 . 1 0 Pr o g r a m : 7 0 0 0 - F a c i l i t i e s M a i n t e n a n c e T o t a l : 24 , 9 4 1 . 4 9 19 3 , 4 3 7 . 3 9 58 2 , 9 0 0 . 0 0 12 , 8 0 5 . 0 6 73 , 5 1 2 . 9 1 20 5 , 1 0 0 . 0 0 78 8 , 0 0 0 . 0 0 52 1 , 0 4 9 . 7 0 Pr o g r a m : 7 1 0 0 - F l e e t M a i n t e n a n c e - - - - 51 La bo r 7, 6 3 3 . 5 2 37 , 0 4 5 . 7 4 1 0 5 , 0 0 0 . 0 0 3, 2 7 1 . 5 2 1 5 , 8 7 6 . 7 0 4 5 , 0 0 0 . 0 0 15 0 , 0 0 0 . 0 0 97 , 0 7 7 . 5 6 53 Ov e r t i m e - 15 5 . 1 3 2, 1 0 0 . 0 0 - 66 . 4 8 90 0 . 0 0 3, 0 0 0 . 0 0 2, 7 7 8 . 3 9 56 Be n e f i t s 2, 9 9 7 . 3 2 17 , 7 9 5 . 3 7 38 , 5 0 0 . 0 0 1 , 2 8 4 . 5 0 7, 6 2 6 . 4 3 1 6 , 5 0 0 . 0 0 55 , 0 0 0 . 0 0 29 , 5 7 8 . 2 0 MT D YT D BU D G E T MT D YT D BU D G E T T O T A L B U D G E T R E M A I N I N G B U D G E T Mo n t h E n d e d N o v e m b e r 3 0 , 2 0 1 5 Un a u d i t e d Pr o g r a m E x p e n s e D e t a i l B u d g e t - t o - A c t u a l WA T E R WA S T E W A T E R DI S T R I C T W I D E 62 Ma t e r i a l s a n d S u p p l i e s 5, 2 5 9 . 5 3 21 , 6 8 7 . 2 1 46 , 2 0 0 . 0 0 2 , 3 1 2 . 1 0 1 0 , 2 6 8 . 6 7 1 9 , 8 0 0 . 0 0 66 , 0 0 0 . 0 0 34 , 0 4 4 . 1 2 63 Co n t r a c t S e r v i c e s 3, 5 4 9 . 9 2 15 , 3 5 6 . 9 4 52 , 5 0 0 . 0 0 4 , 5 5 0 . 2 9 1 3 , 4 1 1 . 1 9 2 2 , 5 0 0 . 0 0 75 , 0 0 0 . 0 0 46 , 2 3 1 . 8 7 64 Ut i l i t i e s 6,5 8 6 . 9 3 31 , 8 2 3 . 2 8 1 2 3 , 2 0 0 . 0 0 2, 8 2 2 . 9 8 1 3 , 6 3 8 . 5 4 5 2 , 8 0 0 . 0 0 17 6 , 0 0 0 . 0 0 13 0 , 5 3 8 . 1 8 65 Pr o f e s s i o n a l D e v e l o p m e n t - - 3, 1 5 0 . 0 0 - - 1, 3 5 0 . 0 0 4, 5 0 0 . 0 0 4, 5 0 0 . 0 0 Pr o g r a m : 7 1 0 0 - F l e e t M a in t e n a n c e T o t a l : 26 , 0 2 7 . 2 2 12 3 , 8 6 3 . 6 7 37 0 , 6 5 0 . 0 0 14 , 2 4 1 . 3 9 60 , 8 8 8 . 0 1 15 8 , 8 5 0 . 0 0 52 9 , 5 0 0 . 0 0 34 4 , 7 4 8 . 3 2 Pr o g r a m : 8 0 0 0 - C a p i t a l - - - 71 De b t S e r v i c e - 87 5 , 7 4 3 . 4 7 3, 6 0 5 , 0 0 0 . 0 0 - 11 4 , 0 1 2 . 5 0 3 2 0 , 0 0 0 . 0 0 3, 9 2 5 , 0 0 0 . 0 0 2, 9 3 5 , 2 4 4 . 0 3 81 Ca p i t a l I m p r o v e m e n t 92 , 7 0 0 . 0 0 14 1 , 7 3 1 . 5 5 1 , 7 6 7 , 3 6 0 . 0 0 - 75 , 4 3 6 . 0 2 4 , 5 9 5 , 0 0 0 . 0 0 6, 3 6 2 , 3 6 0 . 0 0 6, 1 4 5 , 1 9 2 . 4 3 82 Ca p i t a l O u t l a y - - 63 3 , 2 5 0 . 0 0 - - 66 , 7 5 0 . 0 0 70 0 , 0 0 0 . 0 0 70 0 , 0 0 0 . 0 0 83 Ac c o u n t i n g I n c o m e A d d b a c k - - - - - - - Pr og r a m : 8 0 0 0 - C a p i ta l T o t a l : 92 , 7 0 0 . 0 0 1, 0 1 7 , 4 7 5 . 0 2 6, 0 0 5 , 6 1 0 . 0 0 - 18 9 , 4 4 8 . 5 2 4, 9 8 1 , 7 5 0 . 0 0 10 , 9 8 7 , 3 6 0 . 0 0 9, 7 8 0 , 4 3 6 . 4 6 To t a l S u r p l u s ( D e f i c i t ) : 79 4 , 0 2 1 . 3 4 $ 4, 2 5 3 , 1 1 2 . 5 6 $ - $ 13 4 , 2 4 3 . 7 1 $ 46 5 , 1 7 9 . 1 0 $ - $ - $ - $ BOARD AGENDA STAFF REPORT Agenda Item #2.g. Meeting Date: January 13, 2016 Consent Item To: Governing Board Members From: General Manager/CEO Subject: Directors' fees and expenses for December 2015 RECOMMENDATION: Approve the Governing Board Members’ fees and expenses for December 2015. BACKGROUND / ANALYSIS: The Board has instructed staff to list all director fees and expenses as a separate agenda item to show full fiscal transparency. Only after Board review and approval will the compensation and expenses be paid. AGENCY IDEALS AND ENDEAVORS: Ideals and Endeavor II - Maintain An Environment Committed To Elevated Public Service (E) - Practice transparent & accountable fiscal management REVIEW BY OTHERS: This agenda items has been reviewed by the Administration department. FISCAL IMPACT : The fiscal impact associated with this agenda item is $6,821.55 which is included in the current fiscal budget. Respectfully submitted: Recommended by: John Mura General Manager / CEO Justine Hendricksen District Clerk ATTACHMENTS: Description Type Backup MaterialBoard of Directors' Expenses for December 2015 No Date 1 12 I 01 2 12 /09 3 12 / 10 4 12 / 14 5 12 / 21 6 12 /22 7 12 I 8 12 I 9 12 I 10 12 I 11 12 I 12 12 I 13 12 I 14 12 I 15 12 I 16 12 I 17 12 I 18 12 I 19 12 I 20 12 I No Date 1 12 I 2 12 I 3 12 I 4 12 I 5 12 I 6 12 I 7 12 I 8 12 I 9 12 I 10 12 I DIRECTOR EXPENSE-ACTIVITY SHEET NAME: Chris Carrillo MONTHNEAR:Dec 2015 MeetingMeeting/Event Description Mileage Expense Stipend Special Board Meeting :Jn::-:.._� R: $175 $175.00 Meeting with General Manager/CEO � � $175 $175.00 Press Enterprise Top Workplaces Gala �� $175 $175.00 Finance Meeting CFO Brian Thompkins it 'Ill $175 $175.00 Special Board Meeting $175 $175.00 Meeting with General Manager/CEO :fl] u $175 $175.00 .. .. -$0.00 J', ·�,..rn � "°;:[',,fl ,.;,;...;i $0.00 �� I/� $0.00 (c � " $0.00 �� [1, ""c ii $0.00 ? $0.00 :....) 'J. $0.00 � �··� " ' � .�ll oB $0.00 � .. � -I� rF'CJ � $0.00 Ii:, ii IJj (I " " ' �� ·" a ��]�- -� " � a c,1'1 - ;��- -- -- -$0.00 $0.00 $0.00 $0.00 "��=tW=Tli�--5 � _ ....... :-r,i,.'+ $0.00 Subtotal Meetings' Expense I $1,050.00! .--��.:=:===::::=: Subtotal Mileage Expense! 0.00 x$ 0.575/mi $0.00! Miscellaneous Expenses (Hotel, Meals, Parking, Travel, etc.) Expense Subtotal Misc! $0.00! TOTAL REIMBURSEMENT! $1,050.00! Rpt Provided Written Oral ·----·-...._ __·--./- .;·----·----·---------------·----·----·----·-----...._ ---...._ __--...._ __--...._ __---------- I certify that the above is correct and accurate to the best of my knowledge. Date of Approval Chris Carrillo Administration Signature DIRECTOR EXPENSE-ACTIVITY SHEET AB 1234 SUPPLEMENT AL REPORT FORM NAME: Chris Carrillo MONTH/YEAR: Dec 2015 ------- As part of the District's commitment to transparency, p lease provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: 12 I 1 / 2015 Event Description: Special Board Meeting Brief Description of Meeting/Event Value to EVWD Meeting Date: 12 / 9 /2015 Event Description: Meeting with General Manager/CEO Brief Description of Meeting/Event Value to EVWD Discussed district business with CEO Mura. Meeting Date: 12 I 10 / 2015 Event Description: Press Enterprise Top Workplaces Gala Brief Description of Meeting/Event Value to EVWD Attended PE Top Workplaces Gala on behalf of board. •Meeting Date: 12 / 14/2015 -4 Event Description: Finance Meeting CFO Brian Thompkins Brief Description of Meeting/Event Value to EVWD . : " , I • :.. Met with CFO Thompkins, CEO Mura and Director Smith to discuss EVWD investment history/finance history .- 12 / 21 /2015 Event Description: Special Board Meeting Brief Description of Meeting/Event Value to EVWD 12 I 22 /2015 Event Description: Meeting with General Manager/CEO Brief Description of Meeting/Event Value to EVWD Meeting with Chairman Coats and CEO Mura to discuss vision for 2016 and board committee assignments. 12 / 0 /2015 Event Description: Brief Description of Meeting/Event Value to EVWD r r ... .•• DIRECTOR EXPENSE-ACTIVITY SHEET Ronald L. Coats MONTH/YEAR: Dec 2015 No Date 1 12 I 01 2 12 I 01 3 12 /02 4 12 /03 5 12 /04 6 12 /06 7 12 /09 8 12 I 10 9 12 I 14 10 12 I 14 11 12 I 15 12 12 I 21 13 12 /22 14 12 I 15 12 I 16 12 I 17 12 I 18 12 I 19 12 I 20 12 I No Date 1 12 I 2 12 I 3 12 I 4 12 I 5 12 I 6 12 I 7 12 I 8 12 I 9 12 I 10 12 I Meeting Meeting/Event Description Mileage Stipend Expense Special Board Meeting ---$175 $175.00 ACWA Event 72.00 0 $41.40 - ACWA Event $175 $175.00 ACWA Event $175 $175.00 ACWA Event 72.00 $175 $216.40 Meeting with Counsel, Morales, Mura -,-$175 $175.00 Regular Board Meeting ' $175 $175.00 Advisory Comm. on Water Policy $175 $175.00 Ad Hoc Cmte Meeting/SNRC -$175 $175.00 ASBCSD 0 $0.00 -SB Valley Municipal Water Dist. Board Meeting $175 $175.00 Special Board Meeting Meeting with Carrillo, Mura --- . -'. --- + ., -- �--- --.. --. ·� �-·-" . ..:. -----�·-· -- $175 $175.00 0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Subtotal Meetings' Expense I $1,750.00! Subtotal Mileage Expense! 144.00 x$ 0.575/m� $82.80! Miscellaneous Expenses (Hotel, Meals, Parking, Travel, etc.) Expense .. � -- - -.. - - -- --' -- - - -- - Subtotal Misc I $0.00 I TOTAL REIMBURSEMENT j $1,832.80 ! I certify that the above is correct and accurate to the best of my knowledge. 'Ro11atd. L C-Oats Date of Approval Ronald L. Coats Administration Signature 1 Rpt Provided Written Oral·---------,/·--.;·-·--/-·--/-·-,/ -----------./--,/ - ,/ ,/ -.----·----,/ ·---- ------·----·---- ·---- -- DIRECTOR EXPENSE-ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM NAME: Ronald L. Coats ��-'-'--'-'-�� MONTH/YEAR: Dec 2015 As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved . • Meeting Date:12 I 1 / 2015 Event Description: Special Board Meeting Brief Description of Meeting/Event Value to EVWD • Meeting Date: 12 I 1 / 2015 Event Description: ACWA Event Brief Description of Meeting/Event Value to EVWD Oral report given at EVWD Board Meeting on 12/9/15 - Meeting Date: 12 I 2 / 2015 Event Description: ACWA Event Brief Description of Meeting/Event Value to EVWD Oral report given at EVWD Board Meeting on 12/9/15 .. -. • Meeting Date: 12 I 3 /2015 Event Description: ACWA Event Brief Description of Meeting/Event Value to EVWD Oral report given at EVWD Board Meeting on 12/9/15 . -• Meeting Date: 12 I 4 /2015 Event Description: ACWA Event Brief Description of Meeting/Event Value to EVWD Oral report given at EVWD Board Meeting on 12/9/15• Meeting Date: 12 I 6 /2015 Event Description: Meeting with Counsel, Morales, Mura Brief Description of Meeting/Event Value to EVWD Discussed needed revisions to contracts with consultants for the Sterling Natural Resources Center• Meeting Date: 12 I 9 12015 Event Description: Regular Board Meeting Brief Description of Meeting/Event Value to EVWD -- DIRECTOR EXPENSE-ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM NAME: Ronald L. Coats MONTH/YEAR: Dec 2015 .....;.;....;._ ____ _ As part of the District's commitment to transparency, p lease provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. IE Meeting Date:12 / 10 I 2015 • E Ill IE IE Ill Event Description: Advisory Comm. on Water Policy Brief Description of Meeting/Event Value to EVWD Oral report will be given at EVWD Board Meeting on 1 /13/15 Meeting Date: 12 / 14 I 2015 Event Description: Ad Hoc Cmte Meeting/SN RC Brief Description of Meeting/Event Value to EVWD Meeting Date: 12 / 14 I 2015 Event Description: ASBCSD Brief Description of Meeting/Event Value to EVWD Oral report will be given at EVWD Board Meeting on 1/13/15 , - Meeting Date: 12 / 15 I 2015 Event Description: SB Valley Municipal Water Dist. Board Meeting Brief Description of Meeting/Event Value to EVWD Oral report will be given at EVWD Board Meeting on 1/13/15 - Meeting Date: 12 / 21 I 2015 Event Description: Special Board Meeting Brief Description of Meeting/Event Value to EVWD Meeting Date: 12 I 22 I 2015 Event Description: Meeting with Carrillo, Mura Brief Description of Meeting/Event Value to EVWD Met to discuss committee assignments and other district business for the upcoming year Meeting Date: 12 I O / 2015 Event Description: Brief Description of Meeting/Event Value to EVWD � - � � - " No Date 1 12 I 01 2 12 I 01 3 12 I 02 4 12 /03 5 12 /09 6 12 I 21 7 12 /06 8 12 I 9 12 I 10 12 I 11 12 I 12 12 I 13 12 I 14 12 I 15 12 I 16 12 I 17 12 I 18 12 I 19 12 I 20 12 I No Date 1 12 I 01 2 12 I 01 3 12 I 4 12 I 5 12 I 6 12 I 7 12 I 8 12 I 9 12 I 10 12 I - f •' DIRECTOR EXPENSE-ACTIVITY SHEET NAME: James Morales, Jr. Meeting/Event Description Special Board Meeting ACWA Conference ACWA Conference ACWA Conference Regular Board Meeting Special Board Meeting Sterling Recycled Water Ad Hoc . - ' -- r . ---·.• . ·--- - - . . . I ..,. - . . - .. -� --- ;" -- • .. . -l -• ----- Mileage 69.90 69.90 139.80 -.. - 57.40 � , -.-� I• MONTHNEAR: Dec 2015 Meeting Rpt Provided Stipend Expense Written Oral $175 $175.00 ·----·----0 $40.19 I $175 $215.19 ·--,·- $175 $255.39 ·--·,·------$175 $175.00 ·----$175 $175.00 ·----$175 $208.01 ·----$0.00 $0.00 -1--$0.00 $0.00 ----·----$0.00 ·----$0.00 ·----$0.00 ---$0.00 ·----$0.00 ·----I:,'.'.. . . ---�;.; __J' c_ _ ·-----.,,-$0.00 • ---. $0.00 -.. .. $0.00 --·--�--$0.00 Subtotal Meetings' Expense I $1,050.00! .--��---=======::::::::: Subtotal Mileage Expense! 337.00 x$ 0.575/mi $193.78! Miscellaneous Expenses (Hotel, Meals, Parking, Travel, etc.) Expense ACWA Lodging Lodging Gratuity (cash) . --.; ......... --i----;- . . . '-' • r,. � 4-•• ·--·-.-- . -... --- : -.-· --·-·-· . ,':;� -.. . - - . -� - F - I -.-·,-.-------·--.. . - L.l�� --··' .Jo- . ---.. ·-·�� • --· - v . . ••tl1 ·-� �-.,_. . ,-. ---- • - .,.-,-. -. •,(._ • !' .- - ......... ,.. .... ,. - - � - -. �' - h .l.: - --- $211.97 $10.00 Subtotal Misc I $221.97 ! TOTAL REIMBURSEMENT! $1,465.75! ·----·------------ I certify that the above is correct and accurate to the best of my knowledge. Date of Approval James Morales, Jr. Administration Signature 1 NAME: DIRECTOR EXPENSE-ACTIVITY SHEET AB1234SUPPLEMENTAL REPORTFORM James Morales, Jr. MONTH/YEAR: Dec 2015 As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: 12 I 1 /2015 Event Description: Special Board Meeting Brief Description of Meeting/Event Value to EVWD Meeting Date: 12 I 1 / 2015 Event Description: ACWA Conference Brief Description of Meeting/Event Value to EVWD . . • . Meeting Date: 12 I 2 /2015 Event Description: ACWA Conference Brief Description of Meeting/Event Value to EVWD Trade Association educational/training workshops . • Meeting Date: 12 I 3 / 2015 Event Description: ACWA Conference Brief Description of Meeting/Event Value to EVWD Trade Association educational/training workshops. ACWA Region 9 Board Meeting .• Meeting Date: 12 I 9 /2015 Event Description: Regular Board Meeting Brief Description of Meeting/Event Value to EVWD I, • I• Meeting Date: 12 / 2112015 Event Description: Special Board Meeting Brief Description of Meeting/Event Value to EVWD . • . Meeting Date: 12 / 6 /2015 Event Description: Sterling Recycled Water Ad Hoc Brief Description of Meeting/Event Value to EVWD No Date 1 12 /01 2 12 /01 3 12 /02 4 12 /03 5 12 /04 6 12 /08 7 12 /09 8 12 /14 9 12 121 10 12 I 11 12 I 12 · 12 I 13 12 I 14 12 I 15 12 I 16 12 I 17 12 I 18 12 I 19 12 I 20 12 I No Date 1 12 I 2 12 I 3 12 I 4 12 I 5 12 I 6 12 I 7 12 I 8 12 I 9 12 I 10 12 I DIRECTOR EXPENSE-ACTIVITY SHEET NAME: Nanette Shelton MONTHNEAR: Dec 2015 Meeting Meeting/Event Description Mileage Stipend Expense EVWD Board Installation 0 $0.00 Assoc. CA Water Agencies (ACWA) Fall Conference $175 $175.00 ACWA Fall Conference & Exhibition Hall-Indian Wells $175 $175.00 ACWA Fall Conference & Exhibition Hall-Indian Wells $175 $175.00 ACWA Fall Conference & Exhibition Hall -Indian Wells $175 $175.00 Meeting with General Manager/CEO $175 $175.00 Regular Board Meeting $175 $175.00 ASBCSD Yucaipa @ Crystal Creek Facility 40.00 $175 $198.00 Soecial Board Meeting $175 $175.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 u $0.00 Subtotal Meetings' Expense I $1,400.00! ��-!:====:::::::: Subtotal Mileage Expense! 40.00 x$ 0.575/mi $23.00! Miscellaneous Expenses (Hotel, Meals, Parking, Travel, etc.) Expense I �- � n n -� n-�- Subtotal Misc! $0.00 I TOTAL REIMBURSEMENT! $1,423.00 ! Rpt Provided Written ·---·-·-·-·----- ·-·-·------------ Oral ------./ -.;·--.;·- ....... /---- ,...... __ ---./ -- --------- ----------------- I certify that the above is correct and accurate to the best of my knowledge. �� Date of Approval Administration Signature 1 DIRECTOR EXPENSE-ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM NAME: Nanette Shelton MONTH/YEAR: Dec 2015 As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. 12 / 1 /2015 Event Description: EVWD Board Installation Brief Description of Meeting/Event Value to EVWD Meeting Date: 12 I 1 /2015 Event Description: Assoc. CA Water Agencies (ACWA) Fall Conference Brief Description of Meeting/Event Value to EVWD Meeting Date: 12 I 2 /2015 Event Description: ACWA Fall Conference & Exhibition Hall-Indian Wells Brief Description of Meeting/Event Value to EVWD Attended Form -State Wide Issues -How do we continue to finance water projects. We need flexibility to work out all water issues. Storm Water run off issues need to be addressed. Has not been treated but we need to look into storing/using this asset. •Meeting Date: 12/ 3 /2015 Event Description: ACWA Fall Conference & Exhibition Hall-Indian Wells Brief Description of Meeting/Event Value to EVWD Speaker Bruce Babbitt former Governor of AZ. and former US Secretary of the Interior -spoke on his perspective on water issues and the environment. Meeting Date: 12 I 4 /2015 Event Description: ACWA Fall Conference & Exhibition Hall -Indian Wells Brief Description of Meeting/Event Value to EVWD Local government tackles Big Issues Together -Conservation, pricing, voluntary lifeline rates and storm water and flood control infrastructure financing . •Meeting Date: 12 / 8 /2015 Event Description: Meeting with General Manager/CEO Brief Description of Meeting/Event Value to EVWD Meeting Date: 12 t 9 /2015 Event Description: Regular Board Meeting Brief Description of Meeting/Event Value to EVWD DIRECTOR EXPENSE-ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM MONTH/YEAR: Dec 2015 As part of the District's commitment to transparency, please provide a brief description of any meeting/event{s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved . •Meeting Date:12 / 14 / 2015 Event Description: ASBCSD Yucaipa @ Crystal Creek Facility Brief Description of Meeting/Event Value to EVWD Speaker: Doug Headrick, General Manager of SB Valley Municipal Water District: Is the drought over? Valley District's Efforts to II Prepare for dry times. I � -• Meeting Date: 12 / 21 / 2015 Event Description: Special Board Meeting Brief Description of Meeting/Event Value to EVWO � II 1"J � n ------------ Meeting Date: 12 I O / 2015 Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: 12 I O / 2015 Event Description: Brief Description of Meeting/Event Value to EVWO • Meeting Date: 12 I O / 2015 Event Description: Brief Description of Meeting/Event Value to EVWD - i ---IE Meeting Date: 12 I O / 2015 Event Description: Brief Description of Meeting/Event Value to EVWO ... ...... ·...:... -uu .............. I'll • Meeting Date: 12 I O / 2015 Event Description: Brief Description of Meeting/Event Value to EVWO n...--v; ' �� ----LD No Date 1 12 I 01 2 12 /07 3 12 I 09 4 12 / 10 5 12 / 14 6 12 / 21 7 12 I 8 12 I 9 12 I 10 12 I 11 12 I 12 12 I 13 12 I 14 12 I 15 12 I 16 12 I 17 12 I 18 12 I 19 12 I 20 12 I No Date 1 12 I 2 12 I 3 12 I 4 12 I 5 12 I 6 12 I 7 12 I 8 12 I 9 12 I 10 12 I DIRECTOR EXPENSE-ACTIVITY SHEET MONTH/YEAR: Dec 2015 Meeting Meeting/Event Description Mileage Expense Stipend Special Board Meeting $175 $175.00 Meeting with General Manager/CEO $175 $175.00 Regular Board Meeting $175 $175.00 Press Enterprise Top Workplace Event $175 $175.00 Meeting with General Manager/CEO $175 $175.00 Special Board Meeting $175 $175.00 $0.00 $0.00 l $0.00 l'I1' $0.00 .J,�_ - " c� $0.00 � $0.00 $0.00 a $0.00 $0.00 " " $0.00 ---$0.00 $0.00 -�--$0.00 ... ·-$0.00 Subtotal Meetings' Expense I $1,050.00! .....---------!:::::======: Subtotal Mileage Expense! 0.00 x$ 0.575/mi $0.00! Miscellaneous Expenses (Hotel, Meals, Parking, Travel, etc.) Expense --'� � � 'J;,: -� --� -,,r:J � :;jJ= c a = � - Subtotal Misc I $0.00 I TOTAL REIMBURSEMENT! $1,050.ooj Date of Approval Administration Signature 1 Rpt Provided Written Oral ·-./ ------------./ ·-./ ----- ./ ·------·------./ ·------./ ------ ·1-....._ -'--, -...._ _I_--...._ __--------,__ __---'-----·------·- -1------------- , 1-...... L DIRECTOR EXPENSE-ACTIVITY SHEET AB 1234 SUPPLEMENT AL REPORT FORM NAME: David E. Smith MONTH/YEAR: Dec 2015 As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: 12 I 1 /2015 Event Description: Special Board Meeting Brief Description of Meeting/Event Value to EVWD Swearing in, Oath of Office Meeting Date: 12 / 7 /2015 Event Description: Meeting with General Manager/CEO Brief Description of Meeting/Event Value to EVWD ./,I' • t ..... _ I -� Meeting with GM to discuss District policies and procedures. Review BIO and IT requirements. ·�.--�· Meeting Date: 12 / 9 /2015 Event Description: Regular Board Meeting Brief Description of Meeting/Event Value to EVWD District Business ..;,,,--11. • . ..,.. rJ"I .•. Meeting Date: 12 I 10 /2015 Event Description: Press Enterprise Top Workplace Event Brief Description of Meeting/Event Value to EVWD ..... . • -11111 • ..-;ii I . • _. Attended Press Enterprise Top Workplaces Gala on behalf of Board. ""I ...... -, Meeting Date: 12/ 14/2015 Event Description: Meeting with General Manager/CEO Brief Description of Meeting/Event Value to EVWD ..... _., . . L •� '? I 1-=, �� Met with GM , CFO and Director Carrillo to discuss EVWD investment policy and financial structure of EVWD. ,r,r.;� ...,_ •Meeting Date: 12 / 21 /2015 Event Description: Special Board Meeting Brief Description of Meeting/Event Value to EVWD Discuss participation in a class-action law suit. Meeting Date: 12 / 0 /2015 Event Description: Brief Description of Meeting/Event Value to EVWD ------.. . '... _,. ... ...... -··· 't -...... l 15-,t ......4,,-·· · -.......... � . , -� . -....) .. �· -�-· -1 · ... _ BOARD AGENDA STAFF REPORT Agenda Item #2.h. Meeting Date: January 13, 2016 Consent Item To: Governing Board Members From: General Manager/CEO Subject: 2016 IRS Mileage Rate RECOMMENDATION: Adopt standard mileage reimbursement rate established by IRS for 2016. BACKGROUND / ANALYSIS: The standard mileage rate for business is based on an annual study of the fixed and variable costs of operating an automobile. The IRS has announced that it will be adjusting the mileage rates for business travel from 57.5 to .54 cents per mile for 2016. The business mileage rate decreased 3.5 cents per mile from the 2015 rates. In the past, the Board has voted to conform with the rate at which the District reimburses Directors and employees for district related miles driven to the standard mileage rate established by the IRS. AGENCY IDEALS AND ENDEAVORS: Ideals and Endeavor II - Maintain An Environment Committed To Elevated Public Service (E) - Practice transparent and accountable fiscal management REVIEW BY OTHERS: This agenda item has been reviewed by the Administration Department. FISCAL IMPACT : The fiscal impact associated with this agenda item is a budgeted expenditure. Respectfully submitted: Recommended by: John Mura Justine Hendricksen General Manager / CEO District Clerk BOARD AGENDA STAFF REPORT Agenda Item #3. Meeting Date: January 13, 2016 Discussion Item To: Governing Board Members From: General Manager/CEO Subject: Adoption of the updated Facility Use Fees for the Headquarters Facility Use Policy RECOMMENDATION: Staff recommends the adoption of the updates Facility Use Fees. BACKGROUND / ANALYSIS: East Valley Water District is committed to being a community partner. Consistent with this effort, the headquarters campus was designed in a manner that allows for both government agencies and community members to use the facility for non-East Valley Water District events. In order to offer this community resource in a fair and consistent manner, the Governing Board approved the Facility Use Policy on May 28, 2014. Since implementing this policy, that District has hosted over 25 special events and facilitated 44 non-East Valley Water District events. These occasions have received high levels of praise from the community, and resulted in numerous additional requests for events as a result of word-of-mouth recommendations. District staff has already made reservations for 16 events for 2016, and continues to receive interest for events on a regular basis. This location offers a flexible and affordable option where guests may utilize the Board Room, lobby, kitchen, parking lot, and/or outdoor space for both public and private events. In order to provide excellent customer service, at least one District representative is available on-site, depending on the anticipated event attendance or event complexity. Since the original policy adoption, staff has been tracking event costs in order to develop an updated fee schedule, to include items such as: staff time, materials, and utility expenses. This ensures that the program remains self-sustaining while offering an affordable amenity. Staff will continue monitoring this program and providing updates to the Governing Board. AGENCY IDEALS AND ENDEAVORS: Ideals and Endeavor II - Maintain An Environment Committed To Elevated Public Service (A) - Strive to provide world class customer relations Ideals and Endeavor III - Demonstrate Visionary Leadership To Enhance District Identity (A) - Promote community involvement and educational opportunities FISCAL IMPACT : The fiscal impact to the District will vary based on the number of outside events hosted at the facility. The fee schedule has been established in a manner that private events are responsible for the estimated costs of their event. Respectfully submitted: Recommended by: John Mura General Manager / CEO Kelly Malloy Public Affairs/Conservation Manager ATTACHMENTS: Description Type Updated Facility Rental Flyer Backup Material Facility Use Policy 2016 Backup Material Facility Use Application Backup Material 31111 GREENSPOT ROAD | HIGHLAND, CALIFORNIA 92346LEADERSHIP | PARTNERSHIP | STEWARDSHIP Facility Rental INFORMATION MAKE IT .yours For more information or to schedule a tour, please call (909) 806-4280. Follow us on social media @eastvalleywater Visit www.eastvalley.org East Valley Water District's new headquarters was designed to serve as a resource for the community and the region. With the facility now in operation helping to provide safe, reliable water to Highland and portions of San Bernardino, EVWD is encouraging community groups and members of the general public to consider this location as a site for local events. This affordable alternative to traditional event venues offers a unique setting, flexible indoor and outdoor spaces, and a blend of contemporary and historical architecture. A variety of available rental options make this the right choice for any special occasion. Available spaces include landscaped gardens, covered patios, a full kitchen and numerous meeting and conference rooms. Event organizers have the flexibility to plan events for 25 to 250 people. Unlike other traditional venues, the District offers these facilities as a community resource, available at the lowest possible cost. We look forward to sharing this space with our community. Please keep us in mind for your next event. SHARE WITH USyour event A FACILITY FOR THE community East Valley Water District is looking to provide you with a flexible and affordable option for your next event. The District’s new headquarters facility was created not only to improve customer service and enhance efficiency, but to offer its community a gathering place. From small meetings and ceremonies to large conferences and presentations, the new facility on Greenspot Road in Highland has indoor and outdoor options to meet your needs. Indoor sites have flexible floor plans and audiovisual support. And outdoor locations offer demonstration gardens, large open spaces, historic citrus groves, and an expansive views of our local mountains and the valley below. Water features, lighting and stonework also add a distinctive character to the property. Our headquarters is a great venue that will provide the perfect setting for community group meetings and wedding parties. BOARD ROOM Our boardroom can handle meetings with up to 80 attendees and presentations up to 100. Audiovisual support, podium, and large monitors are available to enhance your presentation. KITCHEN A fully equipped kitchen provides the space needed to support large catered events. It also seats 50 and makes a great casual venue for smaller gatherings. LOBBY Guests at your event will be greeted by a welcoming reception room featuring stone walls, a fireplace and comfortable furniture. A PERFECT PLACE TO celebrate EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Facility Use Policy Approval Date: May 28, 2014 January 13, 2016 Policy No: Page 1 of 7 Purpose The purpose of this policy is to provide guidelines for the use of East Valley Water District facilities by both staff and outside organizations. It is intended to ensure that the use of the facility is granted in a fair and equitable manner for meetings, activities, and events, which are recreational, social, and/or civic in nature, offering services of interest and need to the community. Fees charged for the use of the facility are intended to reflect operation costs of each event. Policy The East Valley Water District (District) Headquarters campus (facility) has a 2,740 square-foot Board Room owned and operated by the District at 31111 Greenspot Road. The facility consists of the Board Room, which could also serve as a meeting space, reception hall, etc., outdoor meeting space, parking lot, and kitchen amenities. These areas are available in accordance with the terms of this Facility Use Policy, which is administered by the Public Affairs Division of East Valley Water District. Board Room-theater capacity: 150 Board Room-dining capacity: 100 Application Procedures A.An individual or representative of a group (Applicant) may inquire about the availability of a specific room, date and time as well as rental rates by telephone or in-person at the facility during regular business hours. An available date cannot be held for possible use by making an inquiry. B.An individual or representative of a group can hold a date for possible use by making an appointment with staff to submit a written application, to sign the contract, and to pay the required deposit for a specific room, date and time. C.All applicants must complete an East Valley Water District Facility Use Application (Application) and pay all applicable fees at the time of submitting the application at least fourteen (14) working days prior to the event. D.The applicant shall be classified and assigned a Group in accordance with the definition and priority rankings set forth in the section titled Group Priority Rating. E.Hours of operation are limited to Sunday through Thursday 8:00 am – 11:00 pm and Friday and Saturday 8:00 am – 12:00 am (midnight). A one (1) hour clean-up may be requested at the end EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Facility Use Policy Approval Date: May 28, 2014 January 13, 2016 Policy No: Page 2 of 7 of each event. Requests for alternate hours require written approval from the General Manager/CEO, or designee, and may be subject to additional fees. F.Observed Holidays- Thanksgiving, Christmas Eve, Christmas Day, and New Year’s Day. No use shall be scheduled on observed holidays without written District approval. G.Upon approval of an application, the applicant may not transfer, assign, or sublet use of the Facility or apply for use on behalf of another person or organization. H.Applications shall be accompanied by proof of liability insurance consistent with the provisions of this Use Policy, a refundable cleaning deposit, and fees per the attached fee schedule. I.The District reserves the right to suspend use of a facility to those groups or individuals not complying with established rules and regulations. J.The District reserves the right to cancel a permit issued for any event or activity. In the event of such a cancellation, notice shall be given as far in advance as possible and a full refund will be made. Please note that this facility has been designated as an emergency facility, which could result in event cancellation should an emergency occur. K.The applicant must check-in with the District’s on-site staff at the beginning time of the reservation and must be present for the duration of the event. Applicant must also checkout with on-site staff at the conclusion of the reservation and clean-up. L.Neither the District nor their agents, officials, employees, and/or volunteers will be held responsible for loss, damages or theft of equipment or articles owned by the applicant and/or guests. Group Priority Rating A.An individual or group seeking permission to utilize the Facilities will be classified in one of the following priority groups. These classifications are used to establish 1) priority of use, 2) applicability of a fee, and 3) amount of the fee, if any. The priority groups are as follows: a.Group A- Activities conducted and or sponsored by East Valley Water District b.Group B- Activities conducted by governmental agencies c.Group C- Non-profit service organizations or organizations sponsoring a public forum or candidate’s night d.Group D- Private events, i.e.: wedding, anniversary, birthday, work parties, and faith- based organizations. B.Priority for use of the facility will be in alphabetical sequence, with Group A applicants receiving highest priority and Group D applicants the lowest priority. Liability and Insurance EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Facility Use Policy Approval Date: May 28, 2014 January 13, 2016 Policy No: Page 3 of 7 A.All users of the facility shall procure and maintain, at their own expense and for the duration of the event covered, comprehensive general liability and property damage liability insurance, against all claims for injuries against persons or damages to property which may arise from or in connection with the use of the facility by the user, its agents, representatives or employees in the amount of one million dollars ($1,000,000) combined single limit and hold East Valley Water District harmless for any damage or injury. B.East Valley Water District must be named as “additional insured”. C.If alcohol is to be served, insurance coverage shall include coverage for serving alcoholic beverages. General Operating Regulations A.Tobacco use of any kind or smoking is not permitted in the Facility. B.Incense, fog, hazer or smoke use is not permitted in the Facility at any time. Fire and open flame are strictly prohibited. Sterno heaters for food warming are allowed without a permit so long as heaters are placed under a chafing dish on a table with no guests seated at the table. C.Animals are not permitted inside the Facility except those designated as service animals. D.Any user group desiring to charge an admission fee and/or donation or sell any items must submit a written request with the Facility Use Application and receive written authorization from the District. Additional insurance may be required. E.Illegal activities shall not be permitted. All groups and individuals using the Facility shall comply with City, County, State, and Federal laws. Fighting, gambling, and lewd conduct are prohibited. F.Amplified music and/or sound systems, including public address systems, DJ’s, karaoke, will not be permitted without prior written approval. G.Advertising materials may be left with the District for approval and may be displayed when deemed appropriate and as space permits. Any items posted which have not been approved will be removed and discarded. H.No signs or decorations are to be taped, nailed or otherwise attached to walls, windows, ceilings, or window coverings. No rice, birdseed, confetti, or similar items shall be thrown in or around the facility. Balloons must be secured and not released. I.Clean-up is the user’s responsibility. This includes the wiping of table tops, ensuring chairs are clean, disposing of trash into proper receptacles, and removal of all user-owned or leased (non- District owned) items. Storage is not provided at the Facility. J.Food and beverage must remain in designated areas. K.Kitchen facilities, if applicable, are available for rent. Use of ovens, refrigerators, etc. may be used only with specific advance approval and with the appropriate fee and deposits. Renters must provide all kitchen utensils. EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Facility Use Policy Approval Date: May 28, 2014 January 13, 2016 Policy No: Page 4 of 7 L.The District shall have the right to control and operate the Facility, including heating and air conditioning systems and common use areas, in a manner deemed best by the District. M.The District shall not rent, lease, or allow use of its public facilities by any person or organization that illegally discriminates on the basis of race, religion, sex (including gender, gender identity, gender expression and pregnancy), national origin, ancestry, disability, medical condition, genetic characteristics or information, marital status, age, sexual orientation (including homosexuality, bisexuality, or heterosexuality), or any other protected classification as protected by law. N.Special events or requests not covered in this Use Policy must be submitted in writing and shall be reviewed by the Administration Department to determine appropriate use, fees, and services. O.In the event of damage, destruction or defacement, the applicant shall be liable for all expenses required to repair, restore, or replace the facility, its furnishing, or equipment to its original condition. Alcoholic Beverage Use and Service A.The use of alcohol in the Facility is exclusively by written permission in advance and must comply with applicable law and provisions of this Use Policy. Failure to comply with any regulations will result in immediate revocation of the permission to use alcohol and termination of the event. Additional regulations and specifications may be required in the facility use permit for any event. a.“Alcohol use” refers to any beverage that contains any amount of alcohol. b.Security is required to be present at all events at which alcohol is served. Cost of the security is the responsibility of the user and payable to East Valley Water District. c.Alcohol shall not be served to minors. The user’s failure to comply, monitor and enforce this provision is grounds for terminating the activity immediately and forfeiture of the refundable deposits and all of the room fees. d.Permission to serve alcohol shall not be granted for any event where a majority (50% plus one) of guests in attendance will be under the age of 21. e.Alcohol may not be served or consumed in the parking lot. B.License Requirements (when alcohol is to be sold) a.No sales or requests for donations for alcohol are permitted without a license from the State Alcoholic Beverage Control Board (ABC). i.State Alcoholic Beverage Control Board is located at 3737 Main Street, Suite 900, Riverside, California 92501. Their telephone number is (909) 782-4400. b.A copy of your contract must be furnished to ABC when applying for this license. EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Facility Use Policy Approval Date: May 28, 2014 January 13, 2016 Policy No: Page 5 of 7 c.A copy of the ABC license must be furnished to the District a minimum of seven (7) working days prior to the event and posted in plain view near the bar or where alcohol is being served. d.A one-day alcoholic beverage permit can only be issued to a non-profit organization and only if the proceeds are going back to the non-profit organization. e.Private parties shall not sell alcohol on their own, but must arrange this through a licensed caterer. The caterer must have a License (Type 47 or 48), which enables the caterer to sell beer, wine and distilled spirits (hard liquor). If the caterer does not have this license the private party cannot sell alcohol, NO EXCEPTIONS. It is illegal for a private party to sell alcohol on their own. C.The service of alcohol at any event is limited to a maximum of five (5) consecutive hours. Serving of any alcoholic beverage must end one (1) hour before the close of the event. D.All alcohol must be distributed by a server from behind a table or bar, which must be monitored by the server at all times. The server(s) must be an adult, over the age of 21 who is to be responsible for ensuring that no minors are served and that no guests are over-served. The server may not consume alcohol while on duty. Equipment Use A.The District has a variety of equipment that can be requested for use at the Facility on a first come, first served basis. B.Tables and chairs will be included as part of the paid facility rental with the exception of the outside and lobby areas. Other amenities and equipment potentially available include: podium, overhead projector, projector screen, easel stand, microphone, coffee pot. C.Kitchen amenities include: oven; refrigerator with freezer; dishwasher; counter space; microwave; and sink. Fees & Deposits A.To hold a date, a minimum deposit of 50% of the total fee must be made at the time of the reservation. The remaining balance due must be paid 30 days prior to the reservation date. All fees are payable to East Valley Water District. B.Activities other than meetings require a $100 security/cleaning deposit that must be paid at the time of reservation. C.If the request for facilities is not approved, all initial deposit(s) will be returned within three (3) weeks of the denial. EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Facility Use Policy Approval Date: May 28, 2014 January 13, 2016 Policy No: Page 6 of 7 D.All facility use cancellations must be made by the Applicant at least five (5) working days in advance of the scheduled event. Failure to do so may result in a 10% loss of the fees paid to reserve the facility or $100, whichever is greater. Linens, cutlery, and decorations are not included with the room rental fee. Variance A.An applicant may request a variance from one or more of the rules set forth in this policy in writing at the time of the Facility Use Application. The request must set forth the unusual circumstances that justify a deviation from the ordinary rules. B.In the event a variance is granted, the applicant will pay any supplemental fee necessary to compensate the District for additional costs associated with the variance. Denial of a variance Fee Schedule Group A Group B Group C Group D Facility Use (Flat fee) No Charge (NC) NC$145/event $145/hourevent $65145/hourevent Facility Use Rental (Hourly fee) NC NC $45/hour $75/hour Security Deposit NC $100 $100 $100 Kitchen Use NC $3540/event $3540/event $3540/event Cleaning Deposit NC $100 $100 $100 Alcohol Deposit** NC $250$500 $500 $500 Security Guard† NC $1617.64/hour $1617.64/hour $1617.64/hour *Groups C and D pay an hourly facility use fee in addition to the facility use flat fee **A security guard is required for events that are serving alcohol †Pass through fee based on vendor contract Additional Amenities Microphone/Projector Deposit NC NC $50 $50 Internet NC NC NC NC Flags NC NC NC NC Podium NC NC NC NC Tables and Chairs Set-up NC NC $100 $100 Heaters NC NC $25/each $25/each EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Facility Use Policy Approval Date: May 28, 2014 January 13, 2016 Policy No: Page 7 of 7 may be appealed within ten days to the General Manager/CEO. The General Manager/CEO’s decision will be final. FACILITY RENTAL APPLICATION Please print legibly in ink. PART I. CONTACT INFORMATION APPLICANT NAME NON-PROFIT# ORGANIZATION (if applicable) MAILING ADDRESS PHONE ( )FAX ( ) EMAIL ALTERNATE CONTACT NAME ALTERNATE’S PHONE ( ) PART II. FACILITY, DATES & TIME REQUESTED ROOM SELECTION(S): Board Room Lobby Outdoor Patio Fireplace Kitchen Parking Lot SINGLE USE RECURRING USE EVENT DATE DAY OF WEEK TIME am / pm to am / pm START TIME am / pm BEGINNING DATE END TIME am / pm ENDING DATE CHECK ONE Daily Weekly Monthly Other COMMENTS PART III. EVENT INFORMATION EVENT TITLE ESTIMATED NUMBER OF ATTENDEES 1. Is this event for a minor?Yes No 5. Will there be items sold?Yes No 2. Is the event open to the public?Yes No 6. Will there be a DJ or band?Yes No 3. Admission charge?Yes No 7. Is this a catered event?Yes No 4. Will anything be delivered?Yes No If you answered yes to any of the above questions, please explain: Alcohol Permit Request? Yes No Serving Hours:to (additional fees and form required) Acknowledgment: I hereby state that the information above is correct to the best of my knowledge and will acquire an alcohol license when required. Applicant Initial: PART IV. ADDITIONAL ITEMS TO BE USED 1. Podium Yes No 6. Plastic Chairs (up to 100)Yes No Quantity: 2. Overhead Projector Yes No 7. Seminar Tables (up to 22)Yes No Quantity: 3. Easel Stand Yes No 8. Banquet Tables (up to 9)Yes No Quantity: 4. Microphone Yes No 9. Pub Tables (up to 3)Yes No Quantity: 5. Coffee Pot Yes No 10. Round Tables 60" (up to 15)Yes No Quantity: continue on page 2 → PART V. FEE SCHEDULE GROUP RATINGS A.An individual or group seeking permission to utilize the Facilities will be classified in one of the following groups. These classifications are used to establish 1) priority of use, 2) applicability of a fee, and 3) amount of the fee, if any. The prior- ity groups are as follows: GROUP A Activities conducted and/or sponsored by East Valley Water District GROUP B Activities conducted by governmental agencies GROUP C Non-profit service organizations or organizations sponsoring a public forum or candidate's night GROUP D Private events, i.e. wedding, anniversary, birthday, work parties, and faith-based organizations B.Priority for use of the facility will be in alphabetical sequence, with GROUP A applicants receiving highest priority and GROUP D applicants the lowest priority. GROUP A GROUP B GROUP C GROUP D FACILITY USE (FLAT FEE)NO CHARGE $145/EVENT $145/EVENT*$145/EVENT* FACILITY USE RENTAL (HOURLY FEE)NO CHARGE NO CHARGE $45/HOUR $75/HOUR SECURITY DEPOSIT NO CHARGE $100 $100 $100 KITCHEN USE NO CHARGE $40/EVENT $40/EVENT $40/EVENT ALCOHOL DEPOSIT**NO CHARGE $500 $500 $500 SECURITY GUARD†NO CHARGE $17.64/HOUR $17.64/HOUR $17.64/HOUR *Groups C and D pay an hourly facility use rental fee in addition to the facility use flat fee **A security guard is required for events that are serving alcohol †Pass through fee based on vendor contract ADDITIONAL AMENITIES MICROPHONE/PROJECTOR DEPOSIT NO CHARGE NO CHARGE $50 $50 FLAGS NO CHARGE NO CHARGE NO CHARGE NO CHARGE PODIUM NO CHARGE NO CHARGE NO CHARGE NO CHARGE TABLES AND CHAIRS SET-UP NO CHARGE NO CHARGE $100 $100 HEATERS NO CHARGE NO CHARGE $25/EACH $25/EACH FEES & DEPOSITS A.To hold a date, a minimum deposit of 50% of the total fee must be made at the time of the reservation. The remaining balance must be paid 30 days prior to the reservation date. All fees are payable to East Valley Water District. B.Activities other than meetings require a $100 security/cleaning deposit that must be paid at the time of reservation. If the request for facilities is not approved, all initial deposit(s) will be returned within three (3) weeks of the denial. C.All facility use cancellations must be made by the Applicant at least five (5) working days in advance of the scheduled event. Failure to do so may result in a 10% loss of the fees paid to reserve the facility or $100, whichever is greater. D.Linens, cutlery and decorations are not included with the room rental fee. PART VI. SIGNATURES THE UNDERSIGNED hereby states, that (s)he is the person duly authorized to make and sign this application, and that (s)he has read and understands the Facility Use Policy of East Valley Water District. A copy of which is available upon request. FURTHER, THE UNDERSIGNED ACCEPTS AND AGREES AS FOLLOWS: In consideration for the acceptance for use of the above facilities, Applicant hereby agrees to defend, indemnify, and hold harmless the East Valley Water District and its directors, agents, officers, employees, and volunteers, against any and all claims, demands, damages, costs, and expenses, including attorney’s fees, actions or liability whatsoever directly or indirectly arising out of or resulting in any way from the occupancy or use of the facility by Applicant and/or Applicant’s invitees. Applicant certifies that Applicant is authorized to act on behalf of and bind Applicant’s organization to the terms of this indemnification and hold harmless agreement. SIGNATURE OF APPLICANT DATE INTERNAL USE ONLY Rental Deposit Fee Received $Cash Check Credit Card Other Final Payment Received $Set-up Time am / pm Clean-up Time am / pm Reviewed Policy Yes No Group A B C D Proof of Insurance Yes No Staff Signature Date East Valley Water District | 31111 Greenspot Road, Highland, California 92346 | (909) 885-9501 | www.eastvalley.org BOARD AGENDA STAFF REPORT Agenda Item #4. Meeting Date: January 13, 2016 Discussion Item To: Governing Board Members From: General Manager/CEO Subject: 2016 Committee and Representative Assignments RECOMMENDATION: Staff recommends that the Board of Directors approve the 2016 Committee and Representative Assignments. BACKGROUND / ANALYSIS: The District’s Governing Board utilizes the committee process and local representative assignments to improve the efficient management of items that may be considered by the Board of Directors. This process provides Board Members and staff the opportunity to conduct additional analysis, take advantage of increased resource allocations and address items prior to Board consideration. Working with the Chairman and Vice Chairman of the Board and given the complexities of items that will be considered over the next few years, staff is recommending that the Board consider the establishment of four standing and one ad-hoc committee. Engineering and Operations (Standing): The purpose of the Engineering and Operations Committee is to work with staff on matters related to operational and infrastructure planning and maintenance activities. Finance and Policy (Standing): The purpose of the Finance Committee is to work with staff and provide input on potential improvements to financial reporting including rates, revenues, fees, reserve funds that may be considered by the Board of Directors. The Committee will also work with staff to amend and develop various District policies and programs to improve and upgrade Information Technology within the District. Legislative/Public Affairs (Standing): The purpose of the Legislative and Public Outreach Committee is to work with staff to develop programs and initiatives related to community relations, legislative activities and public outreach efforts. Water Conservation (Standing): The purpose of the conservation committee is to work with staff and provide input regarding the District’s water conservation program, including regulations, enforcement, rebates and community education. Recycled Water (Ad-Hoc): The purpose of the recycled water committee is to work with staff and regional agencies regarding the development of local recycled water and the construction of the Sterling Natural Resource Center. AGENCY IDEALS AND ENDEAVORS: Ideals and Endeavor I - Encourage Innovative Investments To Promote Sustainable Benefits (A) - Develop project and programs to ensure safe and reliable services (B) - Manage and identify methods to conserve natural resources (E) - Actively seek alternative supply resources Ideals and Endeavor II - Maintain An Environment Committed To Elevated Public Service (A) - Strive to provide world class customer relations (B) - Promote a positive organizational culture (E) - Practice transparent and accountable fiscal management Ideals and Endeavor III - Demonstrate Visionary Leadership To Enhance District Identity (A) - Promote community involvement and educational opportunities (B) - Strengthen regional, state and national partnerships (C) - Utilize innovative communication methods (E) - Develop a proactive legislative presence Ideals and Endeavor IV - Fully Understand Challenges To Cultivate Effective Solutions (A) - Pursue alternative funding sources REVIEW BY OTHERS: This agenda has been reviewed by the Administration Department. FISCAL IMPACT : There is no fiscal impact associated with this agenda item. Respectfully submitted: John Mura General Manager / CEO ATTACHMENTS: Description Type Draft Committee Assignments 2016 Backup Material Revised 1/13/2016 1/2 2016 Representative Assignments Agency Primary Representative Secondary Representative DR. NAG (Del Rosa Neighborhood Action Group) Director Shelton Chairman Coats East Valley Assoc. of Realtors Director Morales Vice Chairman Carrillo Highland Chamber of Commerce Director Shelton Chairman Coats Highland City Council Vice Chairman Carrillo Director Smith San Bernardino Water Commission/ San Bernardino City Council Director Morales Director Smith San Bernardino Valley Municipal Water District/ Advisory Commission on Water Policy (SBVMWD) Chairman Coats Director Shelton San Bernardino Valley Water Conservation District (SBVWCD) Director Shelton Director Smith Standing Committee Assignments Engineering and Operations Chairman Coats Director Shelton Finance and Policy Director Morales Director Smith Legislative/ Public Outreach Vice Chairman Carrillo Director Smith Water Conservation Vice Chairman Carrillo Director Shelton Ad-Hoc Committee Assignments Recycled Water Chairman Coats Director Morales Revised 1/13/2016 2/2 All Board Members may attend the following Events: Association of California Water Agencies (ACWA) Association of San Bernardino County Special Districts (ASBCSD) California Special Districts Association (CSDA) Other Agencies/Groups needing further review and possible assignment California Association of Sanitation Agencies (CASA) East Highlands Ranch HOA Board of Directors Institute of Local Governments BOARD AGENDA STAFF REPORT Agenda Item #5. Meeting Date: January 13, 2016 Discussion Item To: Governing Board Members From: General Manager/CEO Subject: El Nino Update RECOMMENDATION: This report is provided to the Board of Directors for its information only. No action is required. BACKGROUND / ANALYSIS: In preparation for El Nino weather conditions, the District assembled an Emergency Prep Team (Team) in October with staff members representing each department. The main purpose of the Team was to review historical impacts by heavy rains and flooding to District facilities and improve the District’s overall emergency preparedness. This included the need to procure resources to protect our infrastructure and provide training and supplies that would support District staff during emergency response efforts. In addition, the Team coordinated with local agencies to offer support to our community making sand and bags available at two locations within our service area. Staff also utilized the District’s website and social media outlets to post storm preparation information for our customers. Staff will continue efforts in monitoring heavy rains during the winter and spring months. We have developed an emergency response plan that will be deployed as needed during storm events in an effort to protect our facilities and provide support to our community. AGENCY IDEALS AND ENDEAVORS: Ideals and Endeavor I - Encourage Innovative Investments To Promote Sustainable Benefits (A) - Develop projects and programs to ensure safe and reliable services (C) - Enhance emergency preparedness programs Ideals and Endeavor II - Maintain An Environment Committed To Elevated Public Service (D) - Maximize staff and governing board capabilities through ongoing professional development Ideals and Endeavor IV - Fully Understand Challenges To Cultivate Effective Solutions (D) - Embrace an environment of active learning and knowledge sharing FISCAL IMPACT : Funds for equipment improvisions purchased to accomplish this effort were reallocated from available funds within the capital outlay program. Respectfully submitted: Recommended by: John Mura General Manager / CEO Jose Martinez Assistant General Manager ATTACHMENTS: Description Type El Nino Update Presentation Presentation JANUARY 13, 2016 EL NIÑO UPDATE Warmer than Usual Surface Temperatures in the Equatorial Waters of the Pacific WHAT IS EL NIÑO? EL ÑINO IN THE MAKING •Satellite images are almost identical to 1997 El Niño conditions, which caused flooding across California NATURAL STORMWATER FLOWS 4 HISTORICAL IMPACTS TO THE DISTRICT •Heavy Rains have Impacted Facilities –Hillside Erosion –Debris Removal –Damage to Fencing, Asphalt, and Electrical Panels 5 EL NIÑO PREPARATION TEAM •Assembled a Team with Representatives from Each Department •Reviewed Historical Impacts to District Facilities •Developed Action Items to Prepare for Heavy Rains •Assessed Response Procedures and Emergency Supplies 6 BEING A COMMUNITY RESOURCE •Storm Preparation Information on the District Website •Link to San Bernardino County Resources Center •Sand and Bags Available at District Headquarters and Del Rosa Site •Emergency Notification Process 7 MAXIMIZING EFFICIENCY 8 GLEN HELEN INMATE FIRE CREWS 9 GATHERING EMERGENCY SUPPLIES •Water and Food Supplies •First Aid Supplies •Rain Gear •Sleeping Gear •Toiletries 10 COST RECOVERY PROCESS •Ensure Compliance with FEMA Guidelines in Emergencies •Staff Attended Training on Proper Reporting Process for Cost Recovery •Documented all Assets at District Facilities in GIS 11 CURRENT RAINFALL TOTALS 12 EL NIÑO-PATTERN WILL EMERGE BY EARLY JAN 13 BOARD AGENDA STAFF REPORT Agenda Item #6. Meeting Date: January 13, 2016 Discussion Item To: Governing Board Members From: General Manager/CEO Subject: Conservation Update RECOMMENDATION: This report is provided to the Board of Directors for its information only. No action is required. BACKGROUND / ANALYSIS: As anticipated during the winter months, the District’s water conservation reduction levels for the month of November was 16%, and our cumulative water conservation dropped to 26% when compared to the same time period in 2013. With the continuation of the drought and need to conserve available water supplies throughout the State, the Governor recently issued an additional Executive Order (B-36-15) giving the State Water Resources Control Board (SWRCB) authority to revise the current Water Conservation Emergency Drought Regulation (Emergency Regulation) and potentially extend the requirements until October 31, 2016. District staff attended a public workshop held by the SWRCB in Sacramento which reviewed potential amendments to the Emergency Regulation that would account for factors such as growth, regional climate, and credit for drought resilient water supplies. Following the workshop and after further review, the SWRCB’s staff will be recommending a series of credits that would allow up to a 4% reduction in water conservation requirements for water agencies. The extension of the Emergency Regulation and proposed amendments are anticipated to be reviewed and potentially approved in February 2016. District staff will continue monitoring and reporting total water production numbers to the SWRCB and continue to promote and implement water conservation efforts to meet the District’s 28% water conservation requirements. Staff will update the Board on any modifications to the Emergency Regulation that are approved by the SWRCB. AGENCY IDEALS AND ENDEAVORS: Ideals and Endeavor I - Encourage Innovative Investments To Promote Sustainable Benefits (B) - Manage and identify methods to conserve natural resources Ideals and Endeavor III - Demonstrate Visionary Leadership To Enhance District Identity (A) - Promote community involvement and educational opportunities (C) - Utilize innovative communication methods FISCAL IMPACT : There is no fiscal impact associated with this agenda item. Respectfully submitted: Recommended by: John Mura General Manager / CEO Jose Martinez Assistant General Manager ATTACHMENTS: Description Type Dought Update Presentation Presentation DROUGHT JANUARY 13, 2016 UPDATE ON OUR WAY TO 28% 2 Month Total System Reduction January 3% February -8% March 13% April 15% May 33% June 37% July 35% August 27% September 24% October 18% November 16% CUMULATIVE TOTAL TO DATE 26% Required Reductions to Achieve Cumulative 28% OCTOBER ‘15 26% DECEMBER ‘15 28% JANUARY ‘16 29% FEBRUARY ‘16 29% CONSERVATION TOP PRIORITIES •Communicate with Customers Consistently in Tier 3 •Work Directly with Large Customers •Continue Enforcing Conservation Restrictions 3 VIOLATION ENFORCEMENT •Total Violations to Date: 602 •December Violations: 181 •Top Violations –Watering On Mondays –Watering Off Days/Hours –Excessive Run Off •Parkway Irrigation Notifications 4 EDUCATIONAL EFFORTS •Offer Educational Classes for Tier 3 Customers to Reduce Water Use •Create a “Water Waster Class” aka “Traffic School” •Start a Series of Water Use Efficiency Workshops- Seasonal Landscape Classes 5 CONSERVATION COMMISSION 6 •Interviews Have Been Scheduled •Three Community Members to be Recommended to the Board for Approval •Staff will Conduct an Orientation with Approved Commissioners WBIC DIRECT INSTALL PROGRAM •93 Applications Received •83 Approvals •5 Applicants did not Complete the Process •5 Denials (Multi-family Units) •Installations Began 11/16/15 •Installed 102 controllers • Anthony’s Irrigation •Installs Occur Monday- Friday 7 CONSERVATION PROGRAM EXPENSES •Encumbered Rebates $562,632 •Issued Rebates $204,848 •Operations & Expenses $128,545 •TOTAL Conservation Program $896,025 •TIER 3 Revenue To Date $1,205,583 8 As of November 30, 2015 OUTREACH EFFORTS •Banners •Yard Signs •District Vehicle Magnets •Social Media Posts 9