HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 06/01/2016SPECIAL BOARD MEETING
Closed Session will begin at 4:30 PM
June 1, 2016 – 5:30 PM
31111 GREENSPOT ROAD, HIGHLAND, CA 92346
AGENDA
CALL TO ORDER
ROLL CALL OF BOARD MEMBERS
PUBLIC COMMENTS
Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card
and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited
to three (3) minutes, unless waived by the Chairman of the Board. Under the State of
California Brown Act, the Board of Directors is prohibited from discussing or taking action
on any item not listed on the posted agenda. The matter will be automatically be referred
to staff for an appropriate response or action and may appear on the agenda at a future
meeting.
RECESS INTO CLOSED SESSION
CLOSED SESSION
1.CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
[Government Code Section 54956.9(d)(1)] Name of Case: City of San Bernardino v.
San Bernardino Valley Municipal Water District, et al., San Bernardino County
Superior Court Case No. CIVDS1605532
2.CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
[Government Code Section 54956.9(d)(1)] Name of Case: SoCal
Environmental Justice Alliance v. San Bernardino Valley Municipal Water District, et
al., San Bernardino County Superior Court Case No.CIVDS1605072
5:30 PM RECONVENE MEETING
PLEDGE OF ALLEGIANCE
ROLL CALL OF BOARD MEMBERS
ANNOUNCEMENT OF CLOSED SESSION ACTION ITEMS
PUBLIC COMMENTS
AGENDA ITEM
3. Review Draft Budget for FY 2016-17
REPORTS
4. General Manager/CEO Report
5. Legal Counsel Report
6. Board of Directors’ Comments
ADJOURN
Pursuant to Government Code Section 54954.2(a), any request for a disability-related modification or
accommodation, including auxiliary aids or services that is sought in order to participate in the above-
agendized public meeting should be directed to the District Clerk at (909) 885-4900 at least 72 hours prior to
said meeting.
SPECIAL BOARD AGENDA STAFF REPORT
Agenda Item #3.
Meeting Date: June 1, 2016
Disc ussion Item
To: G o verning Board Memb ers
From: G eneral Manager/CEO
Subject: Review Draft Bud get for FY 2016-17
RECOMMENDATION:
Staff rec ommend s that the Board of Direc tors review the p ro p o s ed FY 2016-17 Operating and C ap ital
Imp ro vement P ro gram Budget.
BACKGROUND / ANALYSIS:
Presented for the Bo ard ’s review is the propos ed b udget for F Y 2016-17, which has b een develo p ed to
continue to provid e high quality water d elivery and was tewater c o llectio n s ervic es to District ratep ayers.
In develo p ing the fis c al p lan for next year, staff remained c ognizant of the s evere d ro ught and c o nservatio n
mandates , and ho w the effec ts of these extraord inary cond itions must b e integrated into Dis tric t operatio ns and
capital s pend ing. At the same time, s taff ens ured that expend itures direc tly correlate to Agency Ideals and
Organizational Endeavo rs . The o p erating b udget is presented b y program, eac h having s tated goals and
o b jectives for the upc o ming fis cal year that align with Agenc y Ideals, and eac h acc o mp anied by funding
req uests to s upport o f tho s e o b jectives . The Capital Budget s p ecific ally identifies eq uipment sc heduled for
rep lacement or upgrad e, and p ro jects from the Capital Improvement Pro gram des ignated as high p rio rity d ue to
age and conditio n, or having ins uffic ient c apac ity to meet antic ip ated growth.
Revenues : As d is c us s ed in the Bo ard wo rkshop o n May 18th, 2016, revenue pro jec tio ns fo r fis c al year 2016-
17 c o nsidered the imp lementation of Water Bud get Bas ed rates in 2015-16, as s oc iated rate ad justments , and the
likely permanent change in c ustomer water us age res ulting fro m c o nservatio n mandates and the Dis tric t’s water
efficiency rebate programs . As a res ult, estimated water c o nsumptio n has been reduced b y 1.5% c ompared to
the p rio r year, with s ales revenue projec ted to gro w 9% to $13,500,000. Sys tem (meter) c harge revenues are
als o exp ected to gro w 9% to $8,960,000, due primarily to rate adjus tments as no s ignific ant develo p ment is
expec ted to c o nnec t to the District’s sys tem this c oming year.
Revenue projec tio ns fo r the was tewater c o llectio n s ystem includ e a 1% inc reas e, to acc ount for a few new
res id enc es that c o nnec ted to the Dis trict mid -way thro ugh 2015-16, and for billing of vacant units for s ys tem
charges.
Other c harges are expec ted to d ecrease b y 11% to $1,187,000 as effo rts to help c us tomers p ay o n time and
avoid d elinquent fees will c o ntinue in 2016-17.
Exp enses: Eac h p ro gram is evaluated on an annual b as is to d etermine its effectivenes s . As a res ult, s o me new
p ro grams are c reated, and others redefined , in o rd er to ens ure that the programs are run effec tively and with a
high level o f ac c o untability.
Capital Outlay: T he Cap ital Outlay Budget is an effort to plan fo r the replac ement of vehic les and eq uip ment.
The objec tive is to standardize the replac ement proc es s in order to create a managed s ystem o f p urc has ing and
fund ing capital eq uipment, thereb y allowing the Dis trict to acc urately plan and bud get fo r future need s . S taff
has s c hed uled replac ements in intervals o n an annual b as is to red uc e c ap ital, operating, and maintenanc e c o s ts
in o rd er to maximize the safety and efficiency o f the District’s equip ment.
The FY 2016-17 Capital Outlay Bud get to tals $743,000 with majo rity of the fund s reques ted going to ward
continued replac ement o f truc ks and equipment in the District’s fleet. T he b udget also inc lud es c o ntinued
inves tment in tec hnology to make work order flows between offic e and field s taff more efficient.
Capital Improvement P ro gram: This year ’s proposed C ap ital Budget to tals $70,236,000, and fo cus es o n
p ro jects id entified in the Water and Was tewater Mas ter P lan Up d ates. Staff has taken a very c o nservative
ap p ro ach to p ro ject funding due to s ignificant uncertainties about water s ales , therefore, only $1,280,000 o f the
total c ap ital bud get is fund ed by operating revenue. The balance is being funded b y Replac ement Res erves ,
anticipated grants , low interest loans from other governments, and c ap acity fees .
The pro jec ts in the Capital Imp rovement Program includ e the S terling Natural Res o urc e Center and anc illary
wastewater collec tion main imp rovements , three water p ip eline rep lacement projec ts, and a s ite study and
d es ign fo r a new water sto rage tank. Two millio n dollars in anticipated grant fund s will als o allo w the Dis tric t to
install ap p roximately 7,000 automated meters which will enhance c us tomers’ ability to monitor and ad just water
usage.
Debt Servic e: The increase in Debt Servic e is attributed to the following fac to rs :
San Bernard ino Valley Munic ip al Water Dis tric t has award ed the contrac t fo r the Plant 134 turnout and
hyd ro elec tric p ower generatio n projec t. If the projec t is comp leted in 2016, the firs t o f 10 annual
p ayments to SBVMWD will be due in February 2017. Ac cordingly, a payment of $405,000 has b een
inc luded in debt s ervice und er this reimburs ement agreement.
Staff has dedic ated a signific ant amo unt o f time to the c areful evaluatio n o f revenue and program exp enditures ,
in order to develo p a bud get that will provid e sufficient funding to meet the needs o f the c o mmunity.
Througho ut the coming year, s taff will closely mo nito r revenues vers us program s pend ing, and make
ad justments as nec es s ary to ens ure the Dis tric t’s fis c al sus tainab ility.
AGENCY IDEALS AND ENDEAVORS:
Id eals and End eavor II - Maintain An Environment Committed To Elevated P ublic S ervic e
(E) – Practice trans parent & acc o untable fis c al management
FISCAL IMPACT :
The FY 2016-17 Op erating and Capital Impro vement Program Bud get pres ented for review is b alanc ed .
Res p ectfully s ubmitted:
Rec o mmended b y:
Jo hn Mura
General Manager / C EO
Brian Tompkins
Chief F inancial Offic er
ATTACHMENTS:
Description Type
Presentation for FY 20 16 -17 Draft Budget P resentation
•District Vision
•Budget Influences
•Financials
−Water Production Projections
−Revenue Projections
−District Overview
•Program Overview
•Capital Outlay
•Capital Improvement Program
•Staffing Needs
2EAST VALLEY WATER DISTRICT
AGENDA
3
4EAST VALLEY WATER DISTRICT
GOAL #1
•Complete
Proposition 1 and
State Revolving
Fund applications
to secure financing
for the Sterling
Natural Resource
Center.
GOAL #2
•Coordinate
construction partner
procurement,
project design, and
begin construction
of the Sterling
Natural Resource
Center.
GOAL #3
•Complete 20 year
life-cycle and
staffing analysis of
the Sterling Natural
Resource Center
for consideration
and possible
approval by the
Board of Directors.
GOAL #4
•Develop programs
and events to
increase Board
Member interaction
with Community
Groups, Regional
Partners, and
individual
ratepayers.
GOAL #5
•Maximize the
benefits made in
data collection by
developing
standard and
custom reports for
Board Members
and Managers that
will improve
decision making.
GOAL #6
•Develop a Fleet
Management
program and
vehicle
replacement
program.
5EAST VALLEY WATER DISTRICT
DISTRICT GOALS
FINANCIALS
FISCAL YEAR 2016-17
•California Drought
−Conservation Program
•Recycled Water Facility
•Transparency and Accountability
•Labor and Benefits
•Capital Needs
7EAST VALLEY WATER DISTRICT
BUDGET INFLUENCES
8EAST VALLEY WATER DISTRICT
WATER PRODUCTION PROJECTIONS
ACRE FEET PRODUCED
SOURCE OF SUPPLY FY 2013-14
ACTUAL
FY 2014-15
ACTUAL
FY 2015-16
PROJECTED
FY 2016-17
PROPOSED
Groundwater 18,210 16,164 10,333 9,000
Surface Water 3,350 2,330 3,784 4,800
Purchased Water 237 174 200 2,300
Total 21,797 18,668 14,317 16,100
9EAST VALLEY WATER DISTRICT
TOTAL WATER REVENUE PROJECTIONS
FY 2015-16
BUDGET
FY 2016-17
PROPOSED CHANGE
Meter Charge $ 8,175,000 $ 8,960,000 9%
Sales $12,350,000 $13,500,000 9%
Total $20,525,000 $22,460,000 9%
10
REVENUE BY FUND
Water
Sales
58%
Meter
Charges
38%
Other
4%
Water
Treatment
62%
Collection
36%
Other
2%
Wastewater
EAST VALLEY WATER DISTRICT
WATER FUND WASTEWATER FUND
Sales & Services $ 22,460,000 $ 12,070,000
Other Charges 820,000 240,000
Investment & Miscellaneous Revenue 105,000 22,000
Total Revenue 23,385,000 12,332,000
Program Expenses 15,647,900 11,042,100
Debt Service 4,007,000 317,000
Capital Expenditures 1,309,500 280,000
Replacement Reserve Contributions 2,420,600 692,900
Total Expenditures $ 23,385,000 $ 12,332,000
EAST VALLEY WATER DISTRICT
OPERATING BUDGET SUMMARY
11
PROGRAM EXPENDITURE SUMMARY
WATER FUND WASTEWATER FUND
Governing Board $ 149,100 $ 63,900
General Administration 944,300 404,700
HR / Risk Management 514,500 220,500
Public Affairs 509,100 508,900
Conservation 1,021,000 0
Finance 761,900 326,100
Information Technology 541,800 232,200
Customer Service 1,324,700 405,300
Meter Service 348,000 0
Engineering 846,200 372,800
Water Production Administration 394,000 0
12EAST VALLEY WATER DISTRICT
PROGRAM EXPENDITURE SUMMARY
13
WATER FUND WASTEWATER FUND
Source of Supply $ 3,075,000 $ 0
Pumps & Boosters 714,000 0
Transmission & Distribution 221,000 0
Water Treatment 827,000 0
Water Quality 407,000 0
Maintenance Administration 194,400 21,600
Water Maintenance 1,759,000 0
Wastewater Maintenance 0 8,233,000
Facilities Maintenance 605,400 198,600
Fleet Maintenance 490,500 54,500
Total $15,647,900 $11,042,100
EAST VALLEY WATER DISTRICT
14
DISTRICT WIDE EXPENSES
Personnel
22%
Operating
Expenses
49%
Debt Service
11%
Capital
Investments
18%
FY 2015-16
Personnel
25%
Operating
Expenses
49%
Debt Service
12%
Capital
Investments
14%
FY 2016-17
EAST VALLEY WATER DISTRICT
15
COST DISTRIBUTION
Personnel
25%
Operating
Expenses
49%
Debt Service
12%
Capital
Investments
14%
Infrastructure,
Maintenance &
Equipment
Replacement
75%
EAST VALLEY WATER DISTRICT
PROGRAM OVERVIEW
PROPOSED BUDGETS
•Programs Established Goals and Objectives Based on the District Vision
−Budget Document Clearly States all Specific Goals and Objectives by Program
•Based on Priorities and Expectations, Costs Were Estimated
−Significant Change in PERS Contributions has Increased Labor and Benefits across all
Programs by 3% to 5%
−Other Significant Changes Noted on the Following Slides
Program-based budgeting increases accountability and transparency.
17
PROGRAM GOALS & OBJECTIVES
EAST VALLEY WATER DISTRICT
GOVERNING BOARD
•Significant Changes
−General elections completed in
FY15-16 and will not occur in
FY16-17.
−Communications training costs
moved from General Administration
budget to Governing Board budget.
18
FY 2015-16
APPROVED
FY 2016-17
PROPOSED CHANGE
$295,000 $213,000 -28%
EAST VALLEY WATER DISTRICT
GENERAL ADMINISTRATION
•Significant Changes
−Communications training moved to
Governing Board budget.
−Administrative Assistant position
added.
−Contract and legal services budgets
adjusted to reflect a reduced need
for these services.
19
FY 2015-16
APPROVED
FY 2016-17
PROPOSED CHANGE
$1,312,000 $1,349,000 3%
EAST VALLEY WATER DISTRICT
HUMAN RESOURCES/RISK MGMT
•Significant Changes
−Contract services increased for
implementation of Trakstar
Performance Appraisal software.
−Legal services increased to support
staffing analysis for SNRC.
−General insurance decreased due to
low number of accident and injury
reports.
20
FY 2015-16
APPROVED
FY 2016-17
PROPOSED CHANGE
$697,000 $735,000 5%
EAST VALLEY WATER DISTRICT
PUBLIC AFFAIRS
•Significant Changes
−Additional purchases of chairs and
other equipment to support facility
rental activities have been added to
FY16-17 budget.
−Communications systems, training,
materials & supplies needed for the
Emergency Operations Center have
been included in the FY16-17 budget.
−Increases in contract services and
printed materials have been included
to support public outreach and
community events for the SNRC.
21
FY 2015-16
APPROVED
FY 2016-17
PROPOSED CHANGE
$507,000 $1,018,000 101%
EAST VALLEY WATER DISTRICT
CONSERVATION
•Significant Changes
−Contract services, printing, and
postage have increased significantly
to support an increase in printed
conservation materials.
−Funding for direct rebates has been
reduced for matching programs.
−Focus will be on direct installation
programs for toilets and weather
based irrigation controllers.
22
FY 2015-16
APPROVED
FY 2016-17
PROPOSED CHANGE
$1,511,000 $1,021,000 -32%
EAST VALLEY WATER DISTRICT
FINANCE
•Significant Changes
−Legal service have increase to pay
for legal review of the Cost of
Service Analysis to be conducted for
wastewater services.
−Temporary labor has been
increased to provide departmental
support until the vacant Accountant
position can be filled.
23
FY 2015-16
APPROVED
FY 2016-17
PROPOSED CHANGE
$992,300 $1,088,000 10%
EAST VALLEY WATER DISTRICT
INFORMATION TECHNOLOGY
•Significant Changes
−Contract services have increased as
all copier maintenance contracts
have been consolidated into the IT
budget.
−Contract services now include the
implementation of a new cloud
based backup solution.
−Professional development has
increased to provide staff training for
GIS and virtual desktops.
24
FY 2015-16
APPROVED
FY 2016-17
PROPOSED CHANGE
$619,300 $774,000 25%
EAST VALLEY WATER DISTRICT
CUSTOMER SERVICE
•Significant Changes
−Contract services, rents and leases,
and banking services have been
reduced to reflect savings when the
kiosks are replaced by more cost
effective offsite payment center
solutions.
−Billing services have been reduced
to reflect a more accurate budget of
the cost of this third party service.
−Postage costs have been reduced
as a result of purchasing a metered
postage machine.
25
FY 2015-16
APPROVED
FY 2016-17
PROPOSED CHANGE
$1,716,500 $1,730,000 1%
EAST VALLEY WATER DISTRICT
METER SERVICE
•Significant Changes
−Decrease in contract services for
large meter testing due to the
replacement of most large water
meters in FY14-15 and FY15-16.
−Labor costs have decreased due to
the large percentage of new staff in
the department.
26
FY 2015-16
APPROVED
FY 2016-17
PROPOSED CHANGE
$353,500 $348,000 -2%
EAST VALLEY WATER DISTRICT
ENGINEERING
•Significant Changes
−Labor has increased to reflect a
restructuring of program staff:
Director of Engineering and
Operations replaces the
Engineering Manager, and
Construction Project Coordinator.
−Contract Services has increased to
support the need for GIS work on
District digital maps.
−Excavation permit expenditures
were moved from Operations to the
Engineering department.
27
FY 2015-16
APPROVED
FY 2016-17
PROPOSED CHANGE
$870,500 $1,219,000 38%
EAST VALLEY WATER DISTRICT
WATER PRODUCTION
•Significant Changes
−Contract Services has increased to
provide funding for improving security
and system documentation for the
District’s telemetry system.
−Purchased water has increased
significantly to allow the District to
purchase additional water made
available by the State.
−Water Assessments have increased
significantly to fund District participation
in NFWC pipeline upgrade projects.
−Electricity cost projections have been
reduced to reflect pumping efficiencies
and participation in SCE programs.
−Permits have increased to account for
new $4 per connections charge being
considered by the State Water
Resources Control Board (SWRCB).
28
FY 2015-16
APPROVED
FY 2016-17
PROPOSED CHANGE
$4,791,000 $4,404,000 -8%
EAST VALLEY WATER DISTRICT
WATER TREATMENT
•Significant Changes
−Electricity costs at Plant 134 are
expected to increase now that the
getaway pipeline expansion project
is complete and will allow the plant
to operate at a higher capacity.
29
FY 2015-16
APPROVED
FY 2016-17
PROPOSED CHANGE
$736,000 $827,000 12%
EAST VALLEY WATER DISTRICT
WATER QUALITY
•Significant Changes
−Contract Services budget has
increased to account for the cost of a
watershed sanitary survey required
by the SWRCB.
−Contract Services has also increased
to cover additional Title 22 sampling.
30
FY 2015-16
APPROVED
FY 2016-17
PROPOSED CHANGE
$342,000 $407,000 19%
EAST VALLEY WATER DISTRICT
FIELD MAINTENANCE ADMINISTRATION
•Significant Changes
−One position has been reassigned
to the Engineering Department to
assist with management of pipeline
construction projects.
31
FY 2015-16
APPROVED
FY 2016-17
PROPOSED CHANGE
$355,500 $216,000 -39%
EAST VALLEY WATER DISTRICT
WATER MAINTENANCE
•Significant Changes
−Labor and benefits increased as two
field staff were added to form two
complete pipeline crews.
−Tools increased $22,000 to replace
non-capital equipment.
−Permit costs were moved to the
Engineering department.
32
FY 2015-16
APPROVED
FY 2016-17
PROPOSED CHANGE
$1,672,000 $1,759,000 5%
EAST VALLEY WATER DISTRICT
WASTEWATER MAINTENANCE
•Significant Changes
−Labor increased with four full-time
staff now dedicated to video logging
and jetting the collection system.
−Treatment Services increased
$360,000 to reflect phase 2 of the
City of San Bernardino wastewater
treatment rate increases.
33
FY 2015-16
APPROVED
FY 2016-17
PROPOSED CHANGE
$7,709,000 $8,233,000 7%
EAST VALLEY WATER DISTRICT
FACILITIES MAINTENANCE
•Significant Changes
−Contract Services for program
administration has increased 146%
to support the implementation of a
long term preventative maintenance
and equipment replacement
schedule implementation effort.
−Contract Service for facilities has
decreased as related projects have
been moved from this program’s
operating budget to the capital
budget.
34
FY 2015-16
APPROVED
FY 2016-17
PROPOSED CHANGE
$788,000 $804,000 2%
EAST VALLEY WATER DISTRICT
FLEET MAINTENANCE
•Significant Changes
−Contract Services has increased to
support the implementation of a long-
term preventative maintenance and
vehicle replacement schedule
implementation effort.
−Fuel costs have decreased due to
fuel efficiencies realized with a newer
fleet and the reduced price of fuel.
35
FY 2015-16
APPROVED
FY 2016-17
PROPOSED CHANGE
$529,500 $545,000 3%
EAST VALLEY WATER DISTRICT
CAPITAL BUDGET
CAPITAL ASSET EXPENDITURES
CAPITAL OUTLAY (FUNDED BY OPERATIONS)
37
DESCRIPTION AMOUNT
Wash Plan Contribution $ 52,000
Next Generation Network Firewalls 60,000
Ruggedized Surface Pros (10)18,000
HQ Site Improvements 50,000
Network Monitoring Tools 17,500
Civic Engagement Portal 20,000
Software Upgrades 92,000
Total $ 309,500
EAST VALLEY WATER DISTRICT
CAPITAL OUTLAY (REPLACEMENT RESERVE)
38
DESCRIPTION AMOUNT
Plant 134 Chemical Feed Pumps & Touch Screens $ 70,000
Plant 134 Fiberglass Chlorine Tank 25,000
Wastewater Bypass Pump & Hose 135,000
Service Trucks (4) & Tandem Axle Equipment Trailer 165,000
Generator -CCTV Truck 15,000
Copier & Mail Processing Equipment 23,500
Total $ 433,500
EAST VALLEY WATER DISTRICT
CAPITAL IMPROVEMENT PROJECTS (FUNDED BY OPERATIONS & SRF)
39
PROJECT AMOUNT
Habitat Conservation Plan $ 310,000
Automated Metering Infrastructure (AMI)2,011,000
Upper Zone Booster 250,000
Canal Zone Reservoir 410,000
Plant 101 Hydro Tank Rehabilitation 100,000
Greenspot Wastewater Capacity Improvement 700,000
SNRC & Collection System Improvements**63,850,000
**Staff is pursuing State grants/loans to fund this project.
EAST VALLEY WATER DISTRICT
CAPITAL IMPROVEMENT PROJECTS (FUNDED BY OPERATIONS & SRF)
40
PROJECT AMOUNT
Facilities Relocations $ 100,000
Plant Site Facility Rehabilitation Projects 150,000
City Creek Manhole Relocation 100,000
Wastewater Flow Monitoring 30,000
Wastewater Cost of Service Analysis 80,000
Total $68,091,000
EAST VALLEY WATER DISTRICT
CAPITAL IMPROVEMENT PROJECTS (REPLACEMENT RESERVE)
41
PROJECT AMOUNT
Water Main Replacement -Pumalo $ 380,000
Water Main Replacement -Dwight / Glasgow 1,205,000
Intake Main Replacement -North Fork 125,000
Wastewater Main Replacement -Paloma 160,000
Wastewater Main Replacement -Orange 75,000
Wastewater Main Replacement -4th 200,000
Total $ 2,145,000
EAST VALLEY WATER DISTRICT
CAPITAL BUDGET SUMMARY
42
WATER
FUND
WASTEWATER
FUND
Operating Revenue $ 1,309,500 $ 280,000
SRF Grants & Loans 2,011,000 63,850,000
Replacement Reserve 1,985,000 593,000
Developer Fees 250,000 700,000
Total Sources 5,556,000 65,423,000
Capital Improvement Projects 5,041,000 65,195,000
Capital Outlay 515,000 228,000
Total Expenditures $ 5,556,000 $ 65,423,000
EAST VALLEY WATER DISTRICT
STAFFING NEEDS
AUTHORIZED POSITIONS
4444
•Total Authorized Positions: 69
•Requested Positions
−Accountant
−Director of Engineering & Operations
(Replaces Engineering Manager)
AUTHORIZED POSITIONS
30
35
40
45
50
55
60
65
70
75
FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017
Proposed
Authorized & Funded Positions
Does not include part time
temporary positions.
EAST VALLEY WATER DISTRICT
DRAFT BUDGET
FISCAL YEAR 2016-2017
EAST VALLEY WATER DISTRICT
HIGHLAND, CALIFORNIA
LEADERSHIP | PARTNERSHIP | STEWARDSHIP
TRANSMITTAL LETTER ...............................................1
District Officials ...............................................................1
Strategic Goals and Strategies ...................................1
Short-Term Organization-Wide Factors ...................2
Priorities and Issues ......................................................2
INTRODUCTION ...........................................................3
Budget Guide .................................................................3
Statistical/Supplemental Information .......................7
Organizational Structure .............................................9
District Vision.................................................................10
FINANCIAL SUMMARY .............................................13
Budget Overview .........................................................13
Fund Structure ..............................................................17
Fund/Program Relationship .......................................17
Basis of Budgeting .......................................................19
Financial Policies ..........................................................19
Budget Process ..........................................................20
Fund Equity ...................................................................23
Revenues .......................................................................25
Long-Range Financial Plans .....................................27
Capital Expenditures ..................................................29
Impact of Capital Expenditure Investments on
Operating Budget ........................................................31
Debt ................................................................................33
CONSOLIDATED FINANCIAL SCHEDULE ..........35
Three Year Consolidated and Fund Financial
Schedules ......................................................................35
Water Fund ....................................................................39
Wastewater Fund ........................................................47
PROGRAM SUMMARIES ..........................................53
Position Summary Schedule ....................................53
Department Descriptions ..........................................53
Governing Board ....................................................57
General Administration ..........................................61
Human Resources..................................................65
Public Affairs ............................................................69
Conservation ...........................................................73
Finance .....................................................................77
Information Technology .........................................81
Customer Service ..................................................85
Meter Service ..........................................................89
Engineering .............................................................93
Water Production ...................................................97
Water Treatment ...................................................103
Water Quality .........................................................107
Water Maintenance ...............................................111
Wastewater Maintenance ...................................115
Facilities Maintenance .........................................119
Fleet Maintenance ...............................................123
CAPITAL BUDGET ....................................................127
Capital Outlay .............................................................129
Capital Improvement Program ...............................132
GLOSSARY ..................................................................177
Chart of Accounts .....................................................179
TABLE OF CONTENTS
EAST VALLEY WATER DISTRICT page. 1
LEADERSHIP | PARTNERSHIP | STEWARDSHIP
HONORABLE CHAIRMAN,
GOVERNING BOARD &
DISTRICT RATEPAYERS:
STRATEGIC GOALS & STRATEGIES
governing board of directors
Chairman of the Board
RONALD L. COATS
Vice Chairman
CHRIS CARRILLO
Governing Board Member
JAMES MORALES, JR.
Governing Board Member
NANETTE SHELTON
Governing Board Member
DAVID E. SMITH
FISCAL YEAR BUDGET 2016-2017page. 2
district management
General Manager/CEO
JOHN MURA
SHORT-TERM ORGANIZATION-
WIDE FACTORS
PRIORITIES & ISSUES
Respectfully submitted,
John Mura
General Manager/CEO
Information Technology Manager
ROBERT PENG
FISCAL YEAR BUDGET 2016-2017page. 2
INTRODUCTION
Annual financial plan, policy document and operations guide
for transparent communication.
District Clerk
JUSTINE HENDRICKSEN
Human Resources/Risk &
Safety Manager
KERRIE BRYAN
Public Affairs/
Conservation Manager
KELLY MALLOY
Operations Manager
PATRICK MILROY
Assistant General Manager
JOSÉ MARTINEZ
Chief Financial Officer
BRIAN TOMPKINS
EAST VALLEY WATER DISTRICT page. 3
INTRODUCTION
Annual financial plan, policy document and operations guide
for transparent communication.
BUDGET GUIDE
The budget document is East Valley Water District’s
(EVWD or District) annual financial plan prepared
by District Management and approved by the
Governing Board. The financial plan serves as a
policy document, operations guide for programs,
and as means of transparent communication. The
intended audience of the budget document is
citizens, local businesses, debt holders and debt
rating agencies, other governmental agencies, and
other stakeholders.
BUDGET DOCUMENT SECTIONS
The budget document consists of 6 sections
including:
INTRODUCTION
The Introduction section includes the General
Manager/CEO’s Budget Transmittal Letter, Strategic
Goals and Strategies, Short-Term Organization-
Wide Factors, Priorities and Issues, Budget Guide,
Statistical/Supplemental Information, Organizational
Structure, and District Vision.
FINANCIAL SUMMARY
This section presents an in-depth District-Wide
overview of the Fiscal Year 2016-17 Budget.
CONSOLIDATED FINANCIAL SCHEDULE
This section is a comprehensive summary of the
District’s Operating Budget.
PROGRAM SUMMARIES
This section provides comprehensive information
for each functional program within the District
including their operational budget. The Fiscal Year
2016-17 Budget is organized into the following
summary programs:
• Governing Board
• General Administration
• Human Resources
• Public Affairs
• Conservation
• Finance and Accounting
• Information Technology
• Customer Service
• Meter Service
• Engineering
• Water Production
• Water Treatment
• Water Quality
• Water Maintenance
• Wastewater Maintenance
• Facilities Maintenance
• Fleet Maintenance
Each program section includes:
• Program Personnel: This section is the
authorized personnel allocated to each
program.
• Function: This section includes a basic
description of the responsibilities of each
program.
FISCAL YEAR BUDGET 2016-2017page. 4
• Goals & Objectives: This section identifies
specific goals and objectives for Fiscal Year
2016-17.
• Accomplishments: This section includes
highlights from Fiscal Year 2015-16.
• Significant Changes: This section identifies
causes of significant changes to program
funding.
• Key Performance Indicators: These tables
present measures that help the District define
and evaluate progress toward achieving
departmental and organizational goals and
objectives.
• Program Budget Detail: This section is a
breakdown of the program expenditures by
category or line item.
CAPITAL BUDGET
This section presents the Capital Outlay
expenditures and Capital Improvement Projects for
the Fiscal Year 2016-17 Budget.
GLOSSARY
This section provides definitions for general terms
and the Chart of Accounts used throughout the
budget document.
DISTINGUISHED BUDGET AWARD
The Government Finance Officers Association of
the United States and Canada (GFOA) presented a
Distinguished Budget Presentation Award to East
Valley Water District, California for its annual budget
for the fiscal year beginning July 1, 2015. In order to
receive this award, a governmental unit must publish
a budget document that meets program criteria as
a policy document, as an operations guide, as a
financial plan, and as a communication device.
This award is valid for a period of one year only. We
believe our current budget continues to conform to
program requirements, and we are submitting it to
GFOA to determine its eligibility for another award.
EAST VALLEY WATER DISTRICT page. 5
BUDGET FINANCIAL INFORMATION
East Valley Water District operates on a fiscal year,
or budget time period, that begins on July 1 and
ends June 30. The columns typically presented are:
FY 2014-15 ACTUAL
Actual financial information for Fiscal Year 2014-15
as reported in the Comprehensive Annual Financial
Report. The actual financial information is reported
in the budget document on a budgetary basis.
FY 2015-16 BUDGET
The FY 2015-16 Budget as adopted by the Governing
Board on June 10, 2015 and may also include any
adjustments approved by the Governing Board at
the Mid-Year Budget Review.
FY 2015-16 PROJECTED
The FY 2015-16 Projected column reflects the
FY 2015-16 Budget in addition to any budget
amendments approved by the Governing Board
during the fiscal year. The FY 2015-16 Projected
column is also adjusted to reflect management’s
estimate of what revenues and expenditures will be
at the end of the fiscal year.
FY 2016-17 PROPOSED
This column initially reflects the FY 2016-17 Proposed
Budget submitted by the General Manager/CEO.
After the Governing Board reviews and approves
the Fiscal Year 2016-17 Budget, the information in
the FY 2016-17 column changes, if necessary, to
reflect the Board’s actions.
AMOUNT CHANGED / % CHANGE
These columns provide the amount changed/
percent change from the previous year’s budget to
the newly proposed budget.
FY 2014-15
ACTUALS
FY 2015-16
BUDGET
FY 2015-16
PROJECTED
FY 2016-17
PROPOSED
AMOUNT
CHANGED % CHANGE
FISCAL YEAR BUDGET 2016-2017page. 6
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INTENTIONALLY
EAST VALLEY WATER DISTRICT page. 7
STATISTICAL/
SUPPLEMENTAL
INFORMATION
EVWD provides water and wastewater services to
residents within its 27.7 square mile service area to
104,457 people, within the cities of Highland and
San Bernardino, portions of unincorporated County
of San Bernardino, the San Manuel Band of Mission
Indians, and Patton State Hospital.
The District was formed through a local election of
mostly citrus grove operators, to have water service
provided by a public agency. EVWD is located in the
foothills of the San Bernardino Mountains, 65 miles
east of Los Angeles in the County of San Bernardino.
§¨¦210
§¨¦210
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P L U N G E C R E E K
Cook Cree k
Oak Creek
SAND
CREEK
COOK C R E E K
P L U N GECREEK
SAND
CREEK
S A N T A A N A R I V E R
WARM CREEK
T
W
IN
CREEK
ELD ERCREEK
B L E DSOECREEK
MILL CREEK
C I T Y C R E E K
CITY
C
R
E
E
K
SANTAANA RIVER
S A N T A AN
A
RIVER
TWIN
CREEK DISTRICT SERVICE AREA
HIGHLAND
SAN BERNARDINO
SEVENOAKS DAM
WATER SOURCES
With a service area just under 30 square-miles,
the District has three sources for water, the Santa
Ana River, the Bunker Hill Groundwater Basin, and
the State Water Project. The Santa Ana River starts
with natural springs and snow melt high in the
San Bernardino Mountains. Groundwater is drawn
from the Bunker Hill Basin, a natural underground
storage area made up of soil, sand, and gravel. A
small portion of the District’s water is imported
from Northern California through the State Water
Project. EVWD has access to this water through San
Bernardino Valley Municipal Water District.
80%
18%
SURFACE WATER
(SANTA ANA RIVER)
GROUND WATER
(BUNKER HILL BASIN)
2%IMPORTED WATER
(NORTHERN CALIFORNIA)
FISCAL YEAR BUDGET 2016-2017page. 8
WASTEWATER COLLECTION &
TREATMENT
The District is responsible for the collection and
conveyance of wastewater within the service
area. Currently, all wastewater is sent to the San
Bernardino Municipal Water Department facilities,
where it is treated in accordance with a Joint
Powers Agreement. In order to create a new source
of supply, San Bernardino Valley Municipal Water
District, in cooperation with East Valley Water
District will be constructing the Sterling Natural
Resource Center (SNRC). [INSERT ADDITIONAL
TEXT HERE]
POPULATION GROWTH
Population growth projections vary within East
Valley Water District’s service area due a number of
proposed developments with unspecified timing for
completion. Land use agencies have incorporated
approximately 5,000 new housing and business
units within General Plan documents.
WEATHER
The weather in Highland/San Bernardino
varies throughout the year. During the summer,
temperatures can reach 115° F and drop as low as
40° F during the winter. This area typically averages
18 inches of precipitation annually, mostly during
the months of January through March.
GOVERNMENT
East Valley Water District is a California Special
District established in 1954. The District is governed
by a five member Governing Board elected by
voters at-large to staggered four year terms. The
Governing Board represents the public’s interest
as policy makers with regards to rate for service,
policies, ordinances, and budget adoption.
Appointed by the Governing Board, the General
Manager/CEO is responsible for overseeing daily
operations and managing staff resources.
East Valley Water District is a rate-based
organization that receives no tax-related revenue
and operates in accordance with Division 12 of the
California Water Code.
EDUCATION
Residents within East Valley Water District’s service
area have access to award winning K-12 schools
through the Redlands Unified School District
and San Bernardino City Unified School District.
Local colleges and universities include California
State University, San Bernardino, the University of
California at Riverside, the University of Redlands,
Loma Linda University. Community college locations
include Crafton Hills College, Riverside Community
College, and San Bernardino Valley Community
College.
HOSPITAL & MEDICAL FACILITIES
Hospital and medical facilities located in or near
the East Valley Water District service area include
Arrowhead Regional Medical Center, Loma Linda
University Medical Center, Kaiser Foundation
Hospital, Kindred Hospital Rancho, Redlands
Community Hospital, Community Hospital of San
Bernardino, J. Pettis Veteran’s Administration
Hospital, and St. Bernardine Medical Center.
Additionally there are a number of urgent care and
outpatient facilities located throughout the region.
TRANSPORTATION
Public transportation is available within the
East Valley Water District service area through
OmniTrans. With a variety of routes, OmniTrans
provides busing services throughout the San
Bernardino Valley, including Cities of Highland and
San Bernardino.
Community members have access to the Metrolink
commuter rail service, which provides long
distance transportation to commuters from the San
Bernardino area to major center of employment
including Los Angeles and Orange County. Within
the District’s service area there is transportation
access to Interstates 215, 210, 15, and 10; and
Highways 30, 60, 91 and 330.
$96,343
CITY OF
HIGHLAND
$56,463
CITY OF
SAN BERNARDINO
$56,463
COUNTY OF
SAN BERNARDINO
AVERAGE
HOUSEHOLD INCOME
EAST VALLEY WATER DISTRICT page. 9
PUBLIC SAFETY
East Valley Water District serves members of
the community within the cities of Highland and
San Bernardino, unincorporated County of San
Bernardino and San Manuel Band of Mission
Indians. Within these communities law enforcement
is provided by the San Bernardino County Sheriff’s
Department and the City of San Bernardino Police
Department. Fire protection services are provided
by the California Department of Forestry and Fire
and Protection (Cal Fire), San Bernardino County Fire
Department, and the San Manuel Fire Department.
MAJOR EMPLOYERS
Major employment industries within the cities of
Highland and San Bernardino include schools,
mental health services, hospitals, police
departments, casinos, state government, and real
estate loans.
ORGANIZATIONAL STRUCTURE
Presented below is an overview of the District’s
organizational structure.
WATER
MAINTENANCE
WASTEWATER
MAINTENANCE
FACILITIES
MAINTENANCE
CUSTOMER
SERVICECONSERVATIONWATER
TREATMENT
WATER
QUALITY
RATEPAYERS
GOVERNING BOARD
GENERAL
MANAGER/CEO
ASSISTANT
GENERAL MANAGER
CHIEF FINANCIAL
OFFICER
LEGAL COUNSEL
HUMAN
RESOURCES
PUBLIC
AFFAIRS
ENGINEERING
FINANCEOPERATIONS
MANAGER
INFORMATION
TECHNOLOGY
GENERAL
ADMINISTRATION
DIRECTOR OF
ENGINEERING &
OPERATIONS
WATER
PRODUCTION
METER
SERVICES
FLEET
MAINTENANCE
FISCAL YEAR BUDGET 2016-2017page. 10
DISTRICT VISION
In April 2015, the Governing Board adopted a
new District Vision and Core Values to replace
the existing Mission Statement. Additionally, the
District adopted ambitious Agency Ideals and
Organizational Endeavors to further enhance the
effort set forth in the 2012 Strategic Initiatives.
East Valley Water District is a performance based
agency. In order to ensure consistent decision-
making throughout the organization, the Governing
Board adopted the updated District Vision. By
setting clear expectations, all staff members are
encouraged to be active participants in operations
while looking for opportunities to make a positive
impact on the community.
VISION
Enhance and preserve the quality of life for our community through
innovative leadership and world class public service.
LEADERSHIP
Motivating a group of people
to act towards achieving a
common goal or destination.
PARTNERSHIP
Developing relationships
between a wide range of
groups and individuals through
collaboration and shared
responsibility.
STEWARDSHIP
Embracing the responsibility
of enhancing and protecting
resources considered worth
caring for and preserving.
CORE VALUES
I. ENCOURAGE INNOVATIVE INVESTMENTS
TO PROMOTE SUSTAINABLE BENEFITS
A. Develop Projects and Programs to Ensure Safe
and Reliable Services
B. Manage and Identify Methods to Conserve
Natural Resources
C. Enhance Emergency Preparedness Programs
D. Dedicate Effort Toward System Maintenance
and Modernization
E. Actively Seek Alternative Supply Resources
II. MAINTAIN AN ENVIRONMENT
COMMITTED TO ELEVATED PUBLIC SERVICE
A. Strive To Provide World Class Customer
Relations
B. Promote a Positive Organizational Culture
C. Identify Strategies to Attract and Retain a High
Quality Workforce
D. Maximize Staff and Governing Board
Capabilities Through Ongoing Professional
Development
E. Practice Transparent and Accountable Fiscal
Management
AGENCY IDEALS & ORGANIZATIONAL ENDEAVORS
EAST VALLEY WATER DISTRICT page. 11
III. DEMONSTRATE VISIONARY LEADERSHIP
TO ENHANCE DISTRICT IDENTITY
A. Promote Community Involvement and
Educational Opportunities
B. Strengthen Regional, State and National
Partnerships
C. Utilize Innovative Communication Methods
D. Respect and Preserve Regional Heritage
E. Develop a Proactive Legislative Presence
IV. FULLY UNDERSTAND CHALLENGES TO
CULTIVATE EFFECTIVE SOLUTIONS
A. Support Ongoing Business Process
Improvement
B. Encourage Performance Based Results
Through Staff Empowerment
C. Pursue Alternative Funding Sources
D. Embrace an Environment of Active Learning
and Knowledge Sharing
E. Conduct Post Implementation Evaluations and
Make Improvements as Necessary
DISTRICT SPOTLIGHT
101,733
123,000
2016 POPULATION
2025 EST. POPULATION
6,500,000
GALLONS OF WASTEWATERCONVEYED DAILY
15,000,000
GALLONS OF WATER DELIVERED DAILY
320 LEAKSREPAIREDEACH YEAR
293 MILESOF WATER
DISTRIBUTION
219 MILES
OF WASTEWATERMAINS
ESTABLISHED1954
17 430
ACTIVE
GROUNDWATER
WELLS
FIRE
HYDRANTS
FLUSHED YEARLY31,000,000 GALLONS OF POTABLE
WATER STORAGE
27.7
SQUARE MILE
SERVICE AREA
23,000WATER METERS
READ MONTHLY
1,370
VALVES
EXERCISED
YEARLY
3,275 WATER SAMPLES
COLLECTED YEARLY
FISCAL YEAR BUDGET 2016-2017page. 12
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INTENTIONALLY
FINANCIAL SUMMARY
An in-depth District-wide overview of the FY 2016-17 budget.
EAST VALLEY WATER DISTRICT page. 13
FINANCIAL SUMMARY
An in-depth District-wide overview of the FY 2016-17 budget.
BUDGET OVERVIEW
East Valley Water District utilizes program-based
budgeting. Requested funds are associated with
program goals and objectives. Performance is
then reviewed on a quarterly basis with the Board
of Directors. This performance based strategy
provides the ability to monitor expenses related to a
particular program or activity and track measurable
benefits. Program-based budgeting results can be
used in cost-benefit analyses, just as it would be in
a business environment to determine the value of
decisions and enhance transparency.
District staff has developed program goals and
objectives that can be directly related back to the
District Vision. By adopting this Vision and clearly
identifying the road to achieve this vision, rate payers
and the Board of Directors can more easily see where
dollars are invested, monitor the effectiveness of
programs, and increase policy engagement. The
following Budget Highlights discuss changes in
program activities that influenced the development
of the FY 2016-17 Budget.
FY 2015-16 FY 2016-17 CHANGE
Labor & Benefits $ 7,899,500 $ 8,630,000 9%
Water Supply 575,000 1,245,000 117%
Electrical Power 2,975,000 1,820,000 -39%
Conservation Rebates 1,000,000 500,000 -50%
Wastewater Treatment 7,250,000 7,610,000 5%
Contract Services 2,130,000 2,607,000 22%
Other Operating Expenses 3,967,600 4,278,000 8%
Debt Service 3,925,000 4,324,000 10%
Capital Expenditures 7,062,360 1,589,500 -77%
Replacement Reserve - 3,113,500
Total Expenditures 36,784,460 35,717,000
Projected Revenue 33,420,000 35,717,000
Net $ (3,364,460)$ -
FISCAL YEAR BUDGET 2016-2017page. 14
BUDGET HIGHLIGHTS
The proposed budget for fiscal year 2016-17
is balanced with projected revenue equal to
total expenditures and reserve contributions of
$35,717,000. The prior year budget was adopted
with a deficit of $3,364,000 as a withdrawal from
reserves was required to purchase land for the
Sterling Natural Resource Center water recycling
facility.
LABOR AND BENEFITS
Labor and benefits costs are projected to increase
by 9% compared to the prior year adopted budget.
No new positions have been requested for the
2016-17 fiscal year, however, the proposed budget
includes the full-year effect of two positions added
during the 2015-16 year. These consist of two
water service workers hired to fully staff a second
water main repair crew made necessary due to a
high number of main leak responses in the older
sections of the District’s service area. In addition,
a 2% cost of living adjustment negotiated with the
employee bargaining unit will become effective
July 1, 2016.
An increase in benefit costs has been projected as
the District continues to make scheduled payments
toward reducing an unfunded actuarial liability
(UAL) related to the District’s CalPERS pension plan.
Water Supply
The California State Water Resources Control Board
has announced that State Water Project deliveries
to Southern California will increase significantly
in 2016-17 as a result of El Nino winter storms. In
order to take advantage of this water availability,
the District has increased its budget for purchased
water by $500,000 to buy water for use in its
current water supply mix, or to use for groundwater
recharge.
ELECTRICAL POWER
The District realized significant power cost
savings in 2015-16 as a result of two efforts: 1) the
implementation of energy conservation measures
recommended by a consultant after a thorough
review of District water production operations, and
2) continued efforts by production staff to pump
only during non-peak energy demand hours to
avoid higher electricity rates. The 2016-17 budget
for power costs has been reduced by 39% to reflect
these energy savings efforts, and to reflect reduced
costs associated with lower water consumption by
District ratepayers.
CONSERVATION
District efforts to comply with the Governor’s April
2015 Executive Order to reduce water consumption
by 28% included budgeting $1,000,000 in 2015-16
for direct conservation rebates to customers. Due
to partial drought relief delivered by El Nino winter
storms, the 28% mandate has been replaced by
a collaborative approach to setting conservation
goals for the next three years. As a result of
this change, the District has reduced the direct
rebate program budget by 50% for 2016-17, but
will continue to encourage responsible water use
through education and outreach efforts.
WASTEWATER TREATMENT
The City of San Bernardino currently treats
wastewater flows from East Valley Water District,
in accordance with a Joint Powers Agreement,
and is responsible for establishing wastewater
treatment rates. A City rate increase effective July
1, 2016 will increase the District’s treatment costs by
approximately 5%.
RECYCLED WATER FACILITY
The District is aggressively planning the
construction of a recycled water facility, to be
called the Sterling Natural Resource Center (SNRC),
which will provide a reliable, sustainable water
supply for future residents. While the construction
project is included in the capital budget, planning
for the implementation of this new enterprise
activity impacts the 2016-17 budgets of programs
throughout the District. Staffing plans, public
outreach, financial reporting, and technology
studies related to the SNRC have all contributed to
a 22% increase in Contract Services over the prior
year.
DEBT SERVICE
Debt service costs will increase by 10% as the
District begins repayment on a loan from the
San Bernardino Valley Municipal Water District
(SBVMWD). SBVMWD is the regional contractor
for the State Water Project, which delivers Northern
California water to agencies in Southern California.
The purpose of the loan is to finance construction
EAST VALLEY WATER DISTRICT page. 15
of a State Water Project turnout and hydroelectric
generation facility at the District’s Plant 134.
Construction is scheduled for completion in FY
2016-17.
CAPITAL NEEDS
Continued contributions to capital investments
are a priority for the District. The District continues
to evaluate vehicles and equipment as well as
infrastructure to ensure proper planning and funding
for replacement. A priority for the District for FY
2016-17 is the replacement of aging mainlines, and
addressing water storage capacity deficiencies.
The capital budget includes projects to address
both of these priorities; and also identifies funding
resources which include State Revolving Fund loan
and grants, funding from operating revenue, and
funding from replacement reserves.
FISCAL YEAR BUDGET 2016-2017page. 16
EAST VALLEY WATER DISTRICT page. 17
WASTEWATERFUND
WATER FUND
FUND STRUCTURE
FUND
STRUCTURE
A California special district, EVWD engages in
two separate and distinct business-type activities,
including:
• Acquisition, treatment and distribution of
potable water, and the construction, repair and
replacement of related infrastructure, and
• Collection of domestic and industrial
wastewater, and the construction, repair and
replacement of conveyance facilities
Accordingly, the District’s budget is organized on
the basis of two major enterprise funds - water and
wastewater. Each enterprise fund is considered a
separate budgetary and accounting entity, reported
on a full accrual accounting basis with the exceptions
noted in the Basis of Budgeting section on page 15
of this document.
Each fund is a separate fiscal entity with its own self
balancing set of accounts, and rates and budgets
are adopted for each to support the associated
operating and capital costs. Each enterprise fund
records cash and financial resources, together with
all related liabilities and residual equity balances.
Operations and maintenance programs are
supported by the financial resources of each fund
in accordance with the allocations presented later
in this section.
FUND/PROGRAM
RELATIONSHIP
Operating expenses incurred by each of the
District’s programs are allocated to the water and
wastewater funds based on the assumed benefit of
each service to each fund. The Benefit Assessment
entailed the evaluation of each program and the
services provided through activity based costing.
With the implementation of water budget based
rates, more costs were shifted from the Wastewater
Fund to the Water Fund due to the increased cost
of administering the new rates. A table illustrating
the Fund/Program relationship for the current fiscal
year is on the following page.
WASTEWATER
SERVICE CHARGES
INTEREST INCOME &
OTHER INCOME
WATER SALES & SERVICE
CHARGES
WASTEWATER CAPITAL
EXPENDITURES &
DEBT SERVICE
DISTRICT OPERATIONS
& MAINTENANCE
PROGRAMS
WATER CAPITAL
EXPENDITURES &
DEBT SERVICE
FISCAL YEAR BUDGET 2016-2017page. 18
FUND PROGRAM RELATIONSHIP
PROGRAM WATER FUND WASTEWATER FUND TOTAL
1000 Governing Board $ 149,100 $ 63,900 $ 213,000
2000 General Administration 944,300 404,700 1,349,000
2100 Human Resources/Risk Management 514,500 220,500 735,000
2200 Public Affairs 509,100 508,900 1,018,000
2300 Conservation 1,021,000 - 1,021,000
3000 Finance 761,900 326,100 1,088,000
3200 Information Technology 541,800 232,200 774,000
3300 Customer Service 1,324,700 405,300 1,730,000
3400 Meter Services 348,000 - 348,000
4000 Engineering 846,200 372,800 1,219,000
5000 Water Production Administration 394,000 - 394,000
5000-51 Source of Supply 3,075,000 - 3,075,000
5000-52 Pumps & Boosters 714,000 - 714,000
5000-54 Transmission & Distribution 221,000 - 221,000
5100 Water Treatment 827,000 - 827,000
5200 Water Quality 407,000 - 407,000
6000 Maintenance Administration 194,400 21,600 216,000
6100 Water Maintenance 1,759,000 - 1,759,000
6200 Wastewater Maintenance - 8,233,000 8,233,000
7000 Facilities Maintenance 605,400 198,600 804,000
7100 Fleet Maintenance 490,500 54,500 545,000
TOTAL $ 15,647,900 $ 11,042,100 $ 26,690,000
EAST VALLEY WATER DISTRICT page. 19
BASIS OF BUDGETING
The District’s financial records are kept in
accordance with Generally Accepted Accounting
Principles (GAAP) for governmental enterprise
funds. The District follows the GAAP requirement
that enterprise funds use the full accrual basis of
accounting. However, there are exceptions where
the accrual basis is not conducive to effective
presentation of the District’s budget, in which case,
GAAP is not followed. Those exceptions are as
follows:
• Compensated absence liabilities that are
expected to be liquidated with current
expendable financial resources are accrued
as earned by employees (GAAP standard) as
opposed to being expended when paid (budget
procedure).
• Principal payments on Long Term Debt are
applied to the outstanding liability on a GAAP
basis, as opposed to being expended on a
Budget basis.
• Capital Outlay are capitalized on a GAAP basis,
however, on a Budget basis, they are treated as
expenditures.
• Depreciation expense is recorded on a GAAP
basis but is not contemplated on the Budget
basis.
• Interest expenditures are capitalized during
construction on a GAAP basis, but are reported
as an expense on a Budget basis.
• Pension expense is budgeted based on
employer contribution rates assigned by
CalPERS. For financial statement reporting,
pension expense is recorded based on the
change the net pension liability in accordance
with GASB 68.
The activities of enterprise funds closely resemble
those of ongoing businesses in which the purpose
is to conserve and add to resources while meeting
operating expenses from current revenues.
Enterprise funds account for operations that provide
services on a continuous basis and, in the case
of East Valley Water District, are entirely financed
by revenues derived from user charges. The
District maintains a self-balancing set of accounts
established to record the financial position and
operating results that pertain to each activity.
FINANCIAL POLICIES
EVWD’s financial management policies provide a
basic framework for the overall fiscal management
of the District. The policies represent a foundation
for addressing changing circumstances and
conditions, and to assist in the decision-making
process. Financial policies represent guidelines for
evaluating both current activities and proposals for
future programs. They also reflect long-standing
principles and practices, which have enabled the
District to maintain its financial stability. Policies
are reviewed annually to ensure the guidelines
represent a realistic, current framework for policy
decisions.
BALANCED BUDGET
East Valley Water District shall prepare an itemized
budget for each fund and each program within
those funds. The budgets will be balanced, with
current revenues equal to or greater than current
expenditures/expenses using the following
strategies: improve productivity; raise fees to offset
costs of providing services and/or use reserves if
available.
INVESTMENT POLICY
The District’s Investment Policy applies to the
investment of short-term operating funds of the
District in excess of those funds required to meet
current District expenditures. District policy requires
adherence to California Government Code sections
5921 and 53601 regarding allowable investments.
The policy also includes guidelines on Pooling of
Funds, Safety, Liquidity, Yield, Prudence, Ethical
Standards, Risk, Diversification, and Reporting.
RESERVE POLICY
The District recognizes that fiscal responsibility
requires anticipating, and preparing for, unforeseen
events, in addition to ensuring sufficient funding
is available for current operating, capital, and
debt service needs. To that end, the District has
adopted a Designated Funds (Reserve) Policy as
part of prudent financial planning and to ensure
sufficient funding for current and future needs.
The Designated Funds Policy has established the
following reserves and reserve target levels:
• Operating Reserves – maintain 90 days of
District’s budgeted total operating expenses;
FISCAL YEAR BUDGET 2016-2017page. 20
• Rate Stabilization Reserves – maintain 45 days
of District’s budgeted total operating expenses;
• Capital Replacement Reserves – minimum of
100 percent of depreciation expense for the
preceding year;
• Emergency Reserves – 2 percent of the total
value of Plant and Equipment.
DEBT POLICY
The District has adopted a policy regarding the
utilization of debt. Standards established in this
policy require:
• An equitable allocation of capital costs/charges
between current and future system users;
• Minimum rate volatility.
In addition, the District confines long-term borrowing
to capital improvements for projects that cannot be
financed from current revenues. When the District
finances capital projects by issuing bonds, it will
pay back the bonds within a period not to exceed
the estimated useful life of the asset. The District
maintains good communication with bond rating
agencies regarding financial condition and will
follow a policy of full disclosure on every financial
report. The District has no legal debt limits.
BUDGET PROCESS
The budget reflects direction from the Governing
Board as established by the District Vision and
communicated to District staff through various
meetings and workshops. The purpose of this
budget document is to communicate the District’s
financial priorities with citizens, local businesses,
creditors, rating agencies, other local agencies
and stakeholders, and District staff. The Fiscal Year
2016-17 Budget represents guidelines established
to address the District’s short-term and long-
term goals and objectives. This document also
demonstrates the District’s ability to use financial
resources for completing critical capital projects for
current and future customers as well as the District’s
commitment to meet its financial obligations. Staff
is confident that the financial framework outlined
in the FY 2016-17 Budget will allow the District to
deliver reliable, high-quality water and wastewater
services to its customers in a prudent and
sustainable manner.
Each year programs establish goals and objectives
in support of the District’s ideals and endeavors that
provide clear direction to staff regarding District-
wide priorities. Progress is measured throughout
the fiscal year and reported to the Governing Board
on a quarterly basis.
Moreover, in developing the budget, staff utilized
the District Vision for prioritizing District resources
for operational and capital activities.
BUDGET ADJUSTMENTS
In January of each year, District management meets
to analyze revenues and spending to determine, if
any, where transfers between budget line items are
necessary in order to ensure that budget limitations
STAKEHOLDER INPUT DISTRICT VISION DEVELOP PROGRAM
GOALS & OBJECTIVES
ESTABLISH
PERFORMANCE
INDICATORS &
ESTIMATE COSTS
ADOPT BUDGET
MONITOR
PROGRAMS & ADJUST
AS NECESSARY
EAST VALLEY WATER DISTRICT page. 21
are not exceeded. Managers and supervisors will
submit requests for transfers prior to the Mid-Year
budget review and authorized staff will review
the requests and submit them to the Board for
approval. When possible, transfers have no net
effect on the original budget balance. However,
if revenue shortfalls or unanticipated costs are
realized, and transfers between line items cannot
meet the projected deficit, projects are evaluated
and a determination of either projects deferral or
draws on reserves is made to meet the shortfall. All
proposed changes are presented to the Governing
Board at a Mid-Year budget review.
STAKEHOLDER INPUT
The District holds a number of public meetings in
order to allow community members, customers,
government agencies, and community organizations
to provide comments and suggestions during the
budget process.
DISTRICT VISION
In an effort to ensure consistent purpose, East
Valley Water District has adopted a comprehensive
statement that serves as a guide for the decision-
making process throughout the organization.
DEVELOP PROGRAM GOALS &
OBJECTIVES
Each department is tasked with developing
achievable and measureable goals and objectives
to be implemented in a single fiscal year. This
endeavor clearly identifies the planned efforts for
the given period of time.
ESTABLISH KEY PERFORMANCE
INDICATORS & ESTIMATE COSTS
In order to assess the organization’s productivity
and effectiveness, unique key performance
indicators are utilized as a quantitative measure.
Cost estimates reflect the anticipated expenses
for accomplishing each program’s day-to-day
operational tasks, special projects and overall
program goals.
ADOPT BUDGET
Once the budget document has been prepared,
including revenue and expense projects, the East
Valley Water District Governing Board adopts a
final budget prior to June 20 of each year. This final
document is available for review by the public.
MONITOR PROGRAMS & ADJUST
AS NECESSARY
Each department and program is responsible for
reviewing monthly budget figures. Unforeseen
costs that require a budget adjustment are taken to
the Governing Board for approval quarterly.
THIS ORGANIZATION TAKES GREAT PRIDE IN A
COMMITMENT TO LEADERSHIP, PARTNERSHIP AND
STEWARDSHIP IN ALL OPERATIONS AND ACTIVITIES.
FISCAL YEAR BUDGET 2016-2017page. 22
CURRENT & PROPOSED BUDGET CYCLE CALENDAR
DATE ACTIVITY
June 1, 2016 FY 2016-17 Budget Workshop
June 22, 2016 FY 2016-17 Budget Adoption
October 26, 2016 First Quarter Budget Review at Public Board Meeting
January 16, 2017 Budget Meeting to Distribute Worksheets to Management Staff
February 8, 2017 FY 2016-17 Mid-Year Budget Review at Public Board Meeting
March 13, 2017 FY 2017-18 Capital Outlay and Capital Improvement Program Planning Meeting
March 24, 2017 FY 2017-18 New Position Requests Due to Finance
March 24, 2017 FY 2017-18 Capital Improvement Project Requests Due to Finance
March 29, 2017 FY 2017-18 Program Budget Requests Due to Finance
April 19, 2017 FY 2017-18 Proposed Goals and Objectives Workshop at Public Board Meeting
April 24, 2017 FY 2017-18 Districtwide Budget Review with Managers and General Manager/CEO
May 4, 2017 FY 2017-18 Capital Outlay and CIP Budget Review with Managers and
General Manager/CEO
May 17, 2017 FY 2017-18 Revenue Projection Workshop at Public Board Meeting
May 29, 2017 FY 2017-18 Budget Complete with all Revisions
June 7, 2017 FY 2017-18 Budget Workshop at Public Board Meeting
June 28, 2017 FY 2017-18 Budget Adoption at Public Board Meeting
EAST VALLEY WATER DISTRICT page. 23
FUND EQUITY
EVWD operates two enterprise funds for water and
wastewater activities, the District does not have
governmental or non-major enterprise funds as part
of its operational fund structure. The fund equity
schedule below, illustrates the change in fund
equity for each fund, presenting beginning equity,
total revenue and expenditures, ending equity,
transfer to replacement reserve and the dollar and
percentage change.
YEAR
FUND
EQUITY
JULY 1
REVENUES EXPENDITURES
TRANSFER TO
REPLACEMENT
RESERVE
FUND
EQUITY
JUNE 30
INCREASE /
DECREASE
%
CHANGE
IN FUND
EQUITY
WATER
2013-14 $ 85,785,263 $ 27,016,303 $ 19,677,942 $ - $ 93,123,624 $ 7,338,361 8.6%
2014-15 93,123,624 19,802,869 26,403,601 - 86,522,892 (6,600,732)-7.1%
2015-16 86,522,892 21,565,000 21,350,000 215,000 86,737,892 215,000 0.2%
2016-17 86,737,892 23,385,000 20,964,400 2,420,600 89,158,492 2,420,600 2.8%
WASTEWATER
2013-14 28,723,843 11,974,164 11,752,137 - 28,945,870 222,027 0.8%
2014-15 28,945,870 11,537,516 14,191,401 - 26,291,985 (2,653,885)-9.2%
2015-16 26,291,985 11,910,000 11,910,000 - 26,291,985 - 0.0%
2016-17 $ 26,291,985 $ 12,332,000 $ 11,639,100 $ 692,900 $ 26,984,885 $ 692,900 2.6%
FISCAL YEAR BUDGET 2016-2017page. 24
THIS PAGE IS LEFT BLANK
INTENTIONALLY
EAST VALLEY WATER DISTRICT page. 25
REVENUES
East Valley Water District receives 97 percent of
its revenue from user rates and fees; the District
receives no increment from property or sales taxes.
Rates and fees are reviewed on 3 to 5 year cycles
and are adjusted as necessary to cover the costs
of providing services to ratepayers. The District
derives its authority for setting rates from §31000
of the California Water Code, and rate adjustments
are adopted at public hearings conducted in
accordance with requirements established by
California Propositions 26 and/or 218.
The District has four major revenue categories
based on rates:
• Water sales are based on the volume of water
used by a customer during a billing period
• Meter charges are fixed monthly charges
assessed to customers based on the size of the
service connection to their property
• Wastewater collection charges are 1) fixed
monthly charges for single family residences,
and 2) a combination of fixed and volumetric
charges for commercial and multi-family
customers
• Wastewater treatment rates are established
by, and revenue remitted to, the City of San
Bernardino Municipal Water Department, which
is currently contracted to treat all wastewater
generated by District customers.
Other charges are assessed according to an
adopted fee schedule, but are only charged to users
who request, or require, use of District resources
beyond the scope of delivering normal water and
wastewater services.
38%
WATER SALES
25%
METER CHARGES
13%
WASTEWATER
COLLECTION
21%
WASTEWATER
TREATMENT
3%OTHER
CHARGES
FY 2016-17 RATE REVENUE
FISCAL YEAR BUDGET 2016-2017page. 26
REVENUE HISTORY & FORECAST (IN MILLIONS)
20.1
$30
$25
$20
$15
$10
$5
18.4
11.411.8
20.5
11.6
22.5
12.1
24.2
12.4
24.8
12.5
FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 FY18-19
WATER REVENUE
WASTEWATER REVENUE
Water and wastewater rate revenues are highly
reliant on new development and rate increases for
sustained growth. Water sales are also reliant on
consumer demand, which increases or decreases
based on weather and water rates. The multi-year
drought in California has forced the District, and
like agencies, to promote conservation and reduce
water usage by a statewide average of 25 percent,
causing a sharp drop in revenue. At the same
time, development has been virtually non-existent
for several years, leading agencies to turn to rate
adjustments for fiscal sustainability.
The District’s water sales and meter charge revenue
are expected to increase through fiscal year 2017-
18 due to rate adjustments adopted in March 2015.
These adjustments included a fundamental shift in
how costs are recovered, increasing the percent
of revenue collected through fixed meter charges
from 15 percent to 26 percent of total revenue. This
shift ensures a higher level of revenue stability, and
fiscal sustainability for the District in the future.
Wastewater collection rates have not been adjusted
since 2012 so wastewater collection revenue has
remained flat at $4.4 million over the past four years.
Wastewater treatment rates, established by the City
of San Bernardino, have scheduled increases in FY
2015-16 and FY 2016-17, leading to an increase in
wastewater revenue of 7 percent over those two
years. The District will conduct a wastewater cost
of service analysis in 2017 and consider adjusting
rates for wastewater collection services based on
that analysis.
EVWD has also been involved in planning meetings
with developers representing approximately 4,500
new homes to be built in the District’s service area
over the next 10-15 years. Accordingly, revenue
forecasts include growth of an estimated 300
dwelling units per year beginning in FY 2018-19.
EAST VALLEY WATER DISTRICT page. 27
LONG-RANGE
FINANCIAL PLAN
Insert text here>>>>>>>>>>>
FISCAL YEAR BUDGET 2016-2017page. 28
EAST VALLEY WATER DISTRICT page. 29
CAPITAL EXPENDITURES
East Valley Water District defines capital expenditures
as 1) routine purchases and replacement of assets
with a cost exceeding $5,000 and an expected life of
more than two years, or 2) non-routine construction
project expenditures that will result in capitalization
of an asset costing more than $25,000.
The District’s FY 2016-17 capital budget contains $71
million in total capital expenditures. The majority of
these expenditures are ‘Year 1’ costs pertaining to
projects shown in the District’s Capital Improvement
Program, explained in detail in a separate section
of this budget document. The remaining proposed
capital expenditures of $691 thousand are routine
asset purchases, which appear in each year’s budget
as requests to replace vehicles, and computer and
office equipment. Details for these requests are
included in the Capital Outlay section of this budget.
CAPITAL IMPROVEMENT PROGRAM
The Engineering Department is responsible for
planning and implementing major additions to,
and replacement of, the District’s infrastructure.
This includes plant and equipment related to the
treatment, storage, and distribution of water, and
the collection and transmission of wastewater for
treatment. The primary resources for these planning
efforts include the District’s Water Master Plan and
Wastewater Collection System Master Plan, both
updated in 2014. Projects included in the District’s
Capital Improvement Program (CIP) based on those
plans include:
• Water Main Replacements—the District has
scheduled the replacement of three water mains
due to age and their propensity to develop
leaks. Planned expenditures for FY 2016-17
are $1,255,000 to be funded by the water
replacement reserve.
• Canal Zone Storage Tank & Booster Station—
these facilities will combine to enhance water
delivery to one of the District’s highest elevation
pressure zones. Planned expenditures for FY
2016-17 are $1,215,000 to be funded by water
rates.
• Automated Metering Infrastructure—this project
involves four phases to replace all District water
meters with automated metering technology,
and will help the District realize water and energy
efficiencies, and will empower customers to
monitor water usage, and potentially leaks, in
near ‘real time’. Phase 1 is scheduled for FY 2016-
17 at a cost of $2,011,000 and will be funded by a
grant from the State of California Department of
Water Resources.
CAPITAL IMPROVEMENT PROGRAM
Water Main Replacements $ 1,255,000
Storage Reservoirs 965,000
Booster Stations 250,000
AMI Meter Retrofits 2,011,000
Wastewater Collection Mains 4,115,000
Facility Rehabilitation/Relocation 250,000
Wastewater Rate Study 80,000
Regional Projects 360,000
Water Recycling Plant 61,000,000
Total CIP Expenditures $ 70,286,000
CAPITAL OUTLAY (ROUTINE)
Vehicles $ 180,000
Treatment Plant Equipment 95,000
Computer Hardware/Software 257,500
Office Equipment 23,500
Emergency Wastewater Bypass 135,000
Total Capital Outlay $ 691,000
FISCAL YEAR BUDGET 2016-2017page. 30
CAPITAL OUTLAY ASSET INVESTMENTS ARE
EXPECTED TO LAST MORE THAN TWO YEARS.
• Wastewater Main Replacements—the District
has scheduled the replacement of three sections
of sewer main pipeline, rated as high priority
due to the number of structural defects noted
during video logging of these pipelines. A fourth
pipeline has been scheduled for replacement as
it is undersized and at risk of surcharging during
heavy storms or new development. Planned
expenditures during FY 2016-17 are $4,115,000,
to be funded by wastewater rates and developer
impact fees.
• Facilities Rehabilitation/Relocation—this item
involves various projects such as recoating
water tanks, valve replacement, and improving
the aesthetics of buildings at plant sites; it
also provides a budget for relocating facilities
in conjunction with city street or storm drain
improvements. Planned expenditures for FY
2016-17 are $250,000 to be funded by water
rates.
• Wastewater Rate Study—this project involving
consultants and District staff will provide a 5
year review of the adequacy of the District’s
wastewater rates. FY costs will be approximately
$80,000 to be funded by wastewater rates.
The District has also identified the need for projects
through regional planning efforts and included
those projects in the District’s Capital Improvement
Program. They include:
• Habitat Conservation Plan and Wash Plan—
these projects include participation of multiple
agencies in the upper Santa Ana River watershed
to address member agency disruption and
preservation of endangered species habitat.
Planned expenditures in FY 2016-17 are $360
thousand funded by operating revenue.
• SNRC Water Recycling Facility—this joint project
would capture and treat District wastewater
flows at an elevation high enough to recharge
the Bunker Hill Groundwater basin, rather than
releasing treated water into the Santa Ana River
for use downstream. Planned expenditures
in FY 2016-17 are $61 million, funded by State
Revolving Fund grants and low interest loans.
EAST VALLEY WATER DISTRICT page. 31
IMPACT OF CAPITAL
IMPROVEMENTS &
OPERATING BUDGET
The majority of the Capital Expenditures described in
the preceding section will have no impact on future
operating expenses, or will result in cost savings.
One exception is the Water Recycling Facility which
will result in a major shift of costs, from contracted
treatment services, to costs associated with owning
and operating a District facility such as labor, power,
materials, and debt service. The following schedule
provides an estimate of the effect of CIP projects on
future operations:
ANNUAL IMPACT
ON OPERATIONS
NATURE
OF IMPACT
Water Main Replacements $ -
Storage Reservoirs -
Booster Stations 30,000 Increased Power Costs
AMI Meter Retrofits (100,000) Decrease labor costs
Wastewater Collection Mains -
Facility Rehabilitation/Relocation -
Wastewatr Rate Study -
Regional Projects 5,000 Increased Contract Services
Water Recycling Plant (7,600,000) Decrease Contracted Treatment
Water Recycling Plant 4,600,000 Increase in Debt Service
Water Recycling Plant 3,000,000 Increase Labor, Power, Materials
TOTAL $ (65,000)
FISCAL YEAR BUDGET 2016-2017page. 32
EAST VALLEY WATER DISTRICT page. 33
DEBT
The District has established its own policies
regarding the utilization of debt instruments.
According to the District’s Debt Management
Policy, long-term borrowing is confined to capital
improvement for projects that cannot be financed
from current revenues. The District has a bond
rating of AA- as rated by the Standard & Poor’s
and Fitch ratings services. Bond rating is a credit
risk evaluation for investors and is the single most
important factor in determining the interest cost of
bonds issued. A rating of AA- is considered a high
quality investment grade rating.
The District has no statutory or charter debt limitation,
however, the bond covenants for the 2010 and
2013 Bonds, and funding / loan agreements for the
State Revolving Fund and Bank loans, require that
the District maintain a debt coverage ratio equal to
120% of annual debt service. The 2016-17 proposed
operating budget provides the net revenue to debt
ratios shown in the table below.
Net Revenue in excess of annual debt service
(excess coverage) provides funding for the District’s
Capital Improvement Program and contributions to
Replacement Reserves.
WATER FUND WASTEWATER FUND TOTAL
REVENUE
Sales and Services $ 22,460,000 $ 12,070,000 $ 34,530,000
Other Charges 820,000 240,000 1,060,000
Interest & Miscellaneous Revenue 105,000 22,000 127,000
Total Revenues 23,385,000 12,332,000 35,717,000
OPERATING EXPENSES
Programs 15,647,900 11,042,100 26,690,000
Total Operating Expenses 15,647,900 11,042,100 26,690,000
Net Revenue 7,737,100 1,289,900 9,027,000
ANNUAL DEBT SERVICE $ 4,007,000 $ 317,000 $ 4,324,000
DEBT COVERAGE RATIO 1.93 4.07 2.09
FISCAL YEAR BUDGET 2016-2017page. 34
The District has the following outstanding debt:
• 2010 Bonds: issued to refund all outstanding
long-term debt and to provide $16 million for
future capital improvements. Total outstanding
is $27,530,000 payable out of water and
wastewater net revenue.
• 2013 Bonds: issued to finance the construction
of a new administration and operations
headquarters. Total outstanding is $12,085,000
payable out of water and wastewater net
revenue.
• DWR Loans: borrowed to finance upgrades to
treatment technology at the District’s Plant 134.
Total outstanding is $6,585,158 payable out of
water net revenue.
• DWR Loans: borrowed to fund consolidation of
two failing mutual water companies into District.
Total outstanding is $442,976 payable from
assessments to affected property owners.
• U.S. Bank Loan: borrowed to finance
construction and implementation of several
energy conservation measures. Total
outstanding is $3,299,108 payable out of
guaranteed energy cost savings.
• San Bernardino Valley Municipal Water
District (SBVMWD) loan: borrowed to finance
construction (in progress) of a State Water
Project turnout and hydro-electric generation
facility at the District’s Plant 134. Estimated loan
amount is $4,000,000 payable out of water net
revenue and energy cost savings. Debt service
on this loan is included in the schedule below.
The schedule below presents total debt service on
existing debt through maturity.
Future DWR Loan: the District has completed an
application for State Revolving Fund grants & loans
to finance the construction of a water recycling plant.
The estimated cost loan amount is $110,000,000
with annual debt service of $4,600,000 payable
out of wastewater net revenue. This debt service
amount is not included in the schedule above.
CONSOLIDATED FINANCIAL SCHEDULES
Overview of revenues and other financing sources and expenditures.
ANNUAL DEBT SERVICE
PRINCIPAL INTEREST TOTAL
2017 $ 2,438,000 $ 1,886,000 $ 4,324,000
2018 2,493,000 1,811,000 4,304,000
2019 2,558,000 1,728,000 4,286,000
2020 2,638,000 1,640,000 4,278,000
2021 2,719,000 1,557,000 4,276,000
2022-2026 10,337,000 6,853,000 17,190,000
2027-2031 6,528,000 5,642,000 12,170,000
2032-2036 7,731,000 4,402,000 12,133,000
2037-2041 9,498,000 2,639,000 12,137,000
2042-2046 7,005,000 494,000 7,499,000
$ 53,945,000 $ 28,652,000 $ 82,597,000
EAST VALLEY WATER DISTRICT page. 35
CONSOLIDATED FINANCIAL SCHEDULES
Overview of revenues and other financing sources and expenditures.
THREE YEAR
CONSOLIDATED & FUND
FINANCIAL SCHEDULES
ITEM FY 2014-15
ACTUALS
FY 2015-16
BUDGET
FY 2015-16
PROJECTED
FY 2016-17
PROPOSED
AMOUNT
CHANGED % CHANGE
REVENUES
4100 Water Sales $13,505,159 $11,950,000 $12,350,000 $13,500,000 $1,550,000 13%
4200 Meter Charges 4,874,581 8,175,000 8,130,000 8,960,000 785,000 10%
4301 Penalties 659,502 550,000 550,000 685,000 135,000 25%
4400 WW Collection
Charges 4,531,355 4,600,000 4,400,000 4,460,000 (140,000)-3%
4500 WW Treatment
Charges 6,907,828 7,250,000 7,250,000 7,610,000 360,000 5%
4605 Other Operating
Charge 418,482 785,000 700,000 360,000 (425,000)-54%
4701 Interest Income 100,830 35,000 65,000 97,000 62,000 177%
4703 Energy Incentives/
Rebates 188,584 50,000 - - (50,000)-100%
4704 Miscellaneous
Revenue 265,020 25,000 30,000 45,000 20,000 80%
TOTAL REVENUES $31,451,341 $33,420,000 $33,475,000 $35,717,000 $2,297,000 7%
FISCAL YEAR BUDGET 2016-2017page. 36
ITEM FY 2014-15
ACTUALS
FY 2015-16
BUDGET
FY 2015-16
PROJECTED
FY 2016-17
PROPOSED
AMOUNT
CHANGED
%
CHANGE
PERSONNEL EXPENSES
5101 Regular Labor $ 5,756,174 $ 5,645,000 $ 5,789,950 $ 5,846,000 $ 201,000 4%
5102 Temporary Labor 74,788 57,000 57,000 29,000 (28,000)-49%
5103 Overtime 242,492 275,500 275,500 279,000 3,500 1%
5104 Standby 34,538 40,000 40,000 35,000 (5,000)-13%
5200 Benefits 2,478,637 1,882,000 2,284,900 2,441,000 559,000 30%
Personnel Total 8,586,629 7,899,500 8,447,350 8,630,000 730,500 9%
WATER SUPPLY
6101 Purchased Water 123,057 200,000 200,000 750,000 550,000 275%
6102 Replenishment 288,419 175,000 175,000 163,000 (12,000)-7%
6103 Water Assessment 189,379 200,000 200,000 332,000 132,000 66%
Water Supply Total 600,855 575,000 575,000 1,245,000 670,000 117%
OPERATING EXPENSES
6201 Materials & Supplies 697,165 589,500 469,350 669,000 79,500 13%
6202 Tools 21,686 26,000 18,500 57,000 31,000 119%
6203 Office Supplies 46,655 42,500 47,650 45,000 2,500 6%
6204 Chemicals 266,294 340,000 285,000 345,000 5,000 1%
6205 Conservation Rebates - 1,000,000 1,400,000 500,000 (500,000)-50%
6301 Contract Services 3,148,783 2,130,000 2,235,000 2,607,000 477,000 22%
6302 Banking Services 229,937 310,000 315,000 315,000 5,000 2%
6303 Printing & Publishing 96,369 78,500 113,500 137,000 58,500 75%
6304 Legal Services 264,546 265,000 282,500 236,000 (29,000)-11%
6305 Treatment Services 6,907,828 7,250,000 7,250,000 7,610,000 360,000 5%
6306 Rents & Leases 5,009 36,000 18,000 12,000 (24,000)-67%
6307 Uniforms 2,550 73,000 71,730 74,000 1,000 1%
6308 Billing Services - 75,000 50,000 52,000 (23,000)-31%
6309 48-hr Notices - 375,000 375,000 378,000 3,000 1%
6310 Street Services - 250,000 275,000 300,000 50,000 20%
6311 Landscape Svcs 340 142,000 180,000 145,000 3,000 2%
6312 Janitorial Svcs 420 125,000 100,000 125,000 - 0%
6401 Utilities 43,738 25,000 25,000 26,000 1,000 4%
6402 Telephone 104,568 129,000 122,900 133,000 4,000 3%
6403 Electricity 2,201,773 2,975,000 2,070,000 1,820,000 (1,155,000)-39%
6404 Fuel 133,526 175,000 125,000 125,000 (50,000)-29%
6405 Permits 99,006 109,000 114,000 220,000 111,000 102%
EAST VALLEY WATER DISTRICT page. 37
ITEM FY 2014-15
ACTUALS
FY 2015-16
BUDGET
FY 2015-16
PROJECTED
FY 2016-17
PROPOSED
AMOUNT
CHANGED
%
CHANGE
6406 Postage 165,155 195,500 186,800 217,000 21,500 11%
6501 Memberships 74,112 106,600 94,800 108,000 1,400 1%
6502 Prof Dev 168,036 167,000 167,920 205,000 38,000 23%
6503 Edu Assistance 13,327 5,500 4,900 10,000 4,500 82%
6504 Meetings - 8,500 9,000 32,000 23,500 276%
6505 Emp Recog - 8,500 13,000 14,000 5,500 65%
6701 Gen Insurance 183,691 254,500 190,000 175,000 (79,500)-31%
6702 Ins Claims 2,200 1,000 1,700 2,000 1,000 100%
6703 Over/Short 541 - 500 1,000 1,000 -
6705 OPEB Retirees 98,841 55,000 120,000 120,000 65,000 118%
Operating Expenses Total 14,976,096 17,322,600 16,731,750 16,815,000 (507,600)-3%
TOTAL EXPENSES $24,163,580 $25,797,100 $25,754,100 $26,690,000 $ 892,900 3%
FISCAL YEAR BUDGET 2016-2017page. 38
The table below provides a high-level summary of
each Program’s Operating Expense in relationship
to the District’s Total Operating Budget.
ITEM FY 2014-15
ACTUALS
FY 2015-16
BUDGET
FY 2015-16
PROJECTED
FY 2016-17
PROPOSED
AMOUNT
CHANGED
%
CHANGE
EXPENSES - OPERATING BY PROGRAM
1000 Governing Board 165,994 295,000 295,000 213,000 (82,000)-28%
2000 General Administration 1,315,281 1,312,000 1,281,600 1,349,000 37,000 3%
2100 Human Resources/
Risk Management 757,599 697,000 714,200 735,000 38,000 5%
2200 Public Affairs 914,362 507,000 523,400 1,018,000 511,000 101%
2300 Conservation - 1,511,000 1,996,600 1,021,000 (490,000)-32%
3000 Finance 1,225,485 992,300 1,081,250 1,088,000 95,700 10%
3200 Information Technology 645,583 619,300 693,500 774,000 154,700 25%
3300 Customer Service 1,660,805 1,716,500 1,693,000 1,730,000 13,500 1%
3400 Meter Services 335,478 353,500 346,000 348,000 (5,500)-2%
4000 Engineering 1,229,076 870,500 1,094,650 1,219,000 348,500 40%
5000 Water Production Admin 433,654 353,000 353,000 394,000 41,000 12%
5000-51 Source of Supply 2,745,402 3,278,000 2,224,000 3,075,000 (203,000)-6%
5000-52 Pumps & Boosters 618,759 960,000 960,000 714,000 (246,000)-26%
5000-54 Trans & Distribution 189,506 200,000 200,000 221,000 21,000 11%
5100 Water Treatment 733,278 736,000 809,000 827,000 91,000 12%
5200 Water Quality 341,933 342,000 344,000 407,000 65,000 19%
6000 Maintenance Admin 496,029 355,500 360,500 216,000 (139,500)-39%
6100 Water Maintenance 1,808,688 1,672,000 1,778,000 1,759,000 87,000 5%
6200 Wastewater
Maintenance 7,363,248 7,709,000 7,697,000 8,233,000 524,000 7%
7000 Facilities Maintenance 653,186 788,000 829,000 804,000 16,000 2%
7100 Fleet Maintenance 530,233 529,500 480,400 545,000 15,500 3%
Subtotal Operating Expenses 24,163,579 25,797,100 25,754,100 26,690,000 892,900 3%
EXPENSES - OTHER
Debt Service 3,560,567 3,925,000 3,925,000 4,324,000 399,000 10%
Capital Outlay 637,517 700,000 633,000 309,500 (390,500)-56%
Capital Improvement 3,089,678 6,362,360 2,947,900 1,280,000 (5,082,360)-80%
Transfer to Reserves $ - $ - $ 215,000 $ 3,113,500 $ 3,113,500 -
Transfer from Reserves - (3,364,460) - - 3,364,460 -100%
Subtotal Other Expenses 7,287,762 7,622,900 7,720,900 9,027,000 1,404,100 18%
NET $ - $ - $ - $ - $ -
EAST VALLEY WATER DISTRICT page. 39
WATER FUND
East Valley Water District understands the
importance of preserving California’s water supplies,
especially in times of drought, and has taken many
steps to encourage water use efficiency. The water
budget based rates promote water efficiency and
is based on the cost of service; is equitable and
fair; promotes sustainable behavior change; has
shown to be effective in reducing water use; and
is supported by Governor Brown in his Executive
Order on Water Restrictions issued on April 1, 2015
that calls on water agencies throughout California
to implement structures that promote conservation.
Water budget based rates structure has been
recognized by the State Water Resources Control
Board for producing superior water savings and is an
approved alternative approach for compliance with
current California Drought Emergency Conservation
Regulations.
RATES
EVWD bills all customers on a monthly basis for
water usage. In March 2015, the Board of Directors
unanimously approved restructuring the water
rates from a uniform structure to water budget
based rates to encourage efficient water use and
secure the District’s long-term financial stability.
The Board’s decision also included the approval of
a three-year schedule of changes to the District’s
water rates. Water budget based rates are designed
to treat customers fairly by meeting each individual
customer’s unique needs. Its intent is to determine
the quantity of water that would be considered an
efficient level of water use. EVWD considers multiple
factors in calculating each customer’s monthly water
budget:
• Number of Occupants
• Number of Dwelling Units
• Medical Needs
• Horses/Live Stock
• Business Needs
• Agricultural Needs
• Irrigable Landscape
• Weather
The new rates have been designed with a three-tier
structure, each developed based on the District’s
cost of service to provide three different sources
and uses of water. Based on the new rate structure,
approximately 60 percent of the District’s revenue
requirements may be captured from the amount of
water used.
MONTHLY METER CHARGE
METER SIZE FY 2015-16 FY 2016-17 FY 2017-18 FY 2018-19
5/8 in. $ 20.96 $ 23.06 $ 24.67 $ 24.67
3/4 in. 26.61 29.27 31.32 31.32
1 in. 37.92 41.71 44.63 44.63
1.5 in. 66.19 72.81 77.91 77.91
2 in. 100.12 110.13 117.84 117.84
3 in. 207.54 228.30 244.28 244.28
4 in. 365.85 402.44 430.61 430.61
6 in. 744.67 819.14 876.48 876.48
8 in. 1,366.62 1,503.25 1,608.51 1,608.51
FISCAL YEAR BUDGET 2016-2017page. 40
REVENUES
Water revenues are generated through the
following avenues:
• Fixed Meter Charges
• Water Consumption Sales
• Penalties
―Late Fees
―Shut Off Notice
―Reconnect Fees
• Initiation of Service Fees
• Energy Incentives
• Miscellaneous Reimbursements
―District property damage
―In Lieu Programs
• Interest
Projecting revenues for FY 2015-16 was particularly
difficult as a result of the Governor’s Executive
Order on April 1, 2015 that requires the District to
reduce water consumption by 28 percent and the
first year implementing new water budget based
rate structure.
In order to be as accurate as possible, staff
evaluated and considered external factors that
would have any impact on revenue projections:
• Number of accounts by class
• Total irrigable landscaped area in the District
service area
• Historical water usage
• State mandates
• Operational changes
A careful analysis of the District’s water accounts
and usage were considered as the foundation for
projecting water sales. To determine Tier 1 usage,
each residential account was assumed to receive
10 units of Tier 1 water. Next, staff used GIS data
to provide the total square footage of irrigable
landscape and converted the efficient amount
of water necessary. Tier 3 water was based on
historical usage for irrigation accounts. Other
classification includes temporary water meters
used mainly for construction.
The table on the following page reflects FY 2016-17
assumptions for revenue projections. The number
of accounts does not include fire services.
COMMODITY CHARGE
METER SIZE FY 2015-16 FY 2016-17 FY 2017-18 FY 2018-19
Tier 1 $ 1.45 $ 1.63 $ 1.83 $ 1.83
Tier 2 2.07 2.32 2.61 2.61
Tier 3 2.89 3.24 3.64 3.64
MONTHLY FIRE LINE SERVICE CHARGE
METER SIZE FY 2015-16 FY 2016-17 FY 2017-18 FY 2018-19
1 in. $ 7.99 $ 8.78 $ 9.40 $ 9.40
1.5 in. 11.98 13.18 14.10 14.10
2 in. 15.97 17.57 18.80 18.80
3 in. 23.96 26.35 28.20 28.20
4 in. 31.94 35.14 37.59 37.59
6 in. 47.91 52.70 56.39 56.39
8 in. 63.88 70.27 75.19 75.19
10 in. 79.85 87.84 93.99 93.99
EAST VALLEY WATER DISTRICT page. 41
EXPENSES
Expenses are based on the cost to provide water to
meet customer demands. The table below projects
the amount of water to be produced for FY 2016-17.
The amount of water produced is more than the
amount of water sold to account for normal system
water loss.
WATER SALES (ACRE FEET)
CLASS NO. OF
ACCOUNTS TIER 1 TIER 2 TIER 3 TOTAL TOTAL SALES
Residential 18,475 5,094 3,076 758 8,928 $ 7,784,000
Multi-Family 463 2,066 769 402 3,237 2,812,000
Commercial 787 1,187 92 149 1,428 1,146,000
Irrigation 275 - 888 601 1,489 1,758,000
TOTALS 20,000 8,347 4,825 1,910 15,082 $ 13,500,000
METER CHARGE
METER SIZE NO. OF SERVICES RATE TOTAL
5/8 in. 4,321 $23.06 $1,205,000
3/4 in. 12,150 29.27 4,299,000
1 in. 4,146 41.71 2,091,000
1.5 in. 254 72.81 224,000
2 in. 283 110.13 378,000
3 in. 64 228.30 177,000
4 in. 22 402.44 108,000
6 in. 2 819.44 20,000
8 in. 10 1,503.28 182,000
Fire Service 1 in. 1,091 8.78 116,000
Fire Service 1.5 in. 9 13.18 2,000
Fire Service 4 in. 49 35.14 21,000
Fire Service 6 in. 131 52.70 84,000
Fire Service 8 in. 49 70.27 42,000
Fire Service 10 in. 10 87.84 11,000
TOTALS 22,591 $ 8,960,000
WATER PRODUCTION (ACRE FEET)
SOURCE OF SUPPLY FY 2013-14
ACTUAL
FY 2014-15
ACTUAL
FY 2015-16
PROJECTED
FY 2016-17
PROPOSED
Ground Water 18,210 16,164 10,333 9,000
Surface Water 3,350 2,330 3,784 4,800
TOTAL 21,560 18,494 14,117 13,800
FISCAL YEAR BUDGET 2016-2017page. 42
During July through August 2014, customers
significantly decreased water usage in response
to an emergency regulation adopted by the
State Water Board on July 15, 2014. The effort to
reduce water usage has resulted in commendable
reductions, and the District anticipates continued
reduction in non- essential water usage.
The continued severity of the drought has prompted
the District to put forth significant effort towards the
Conservation Program. As such, the Conservation
Program has become a fully funded program within
the Water Fund and has $1,000,000 dedicated
assist customers with conservation efforts such as
the replacement of turf and other related activities.
Included in these costs are San Bernardino
Valley Municipal Water District’s (SBVMWD)
reimbursements in the amount of $500,000 to help
offset the expense.
Staff continues to review and enhance processes
to ensure optimal performance. However, due
to the new rate structure, cost allocations for the
Information Technology and Customer Service
Departments were shifted to the Water Fund.
Previously, those costs were allocated evenly
between the Water and Wastewater Fund. It has
been determined that budget based rates require
a significant amount of time and commitment from
staff therefore justifying the shift in expenses.
Moreover, due to the uncertainty of revenue
income, staff has reprioritized programs to ensure
critical programs continue while additional services
can be re- evaluated at mid-year.
CONCLUSION
The District strives to provide safe and reliable
water delivery services. In light of the continued
drought, the District has put forth significant effort
to overcome the challenges of maintaining a
fiscally sustainable and operationally dependable
organization. The District maintains its commitment
to investing in critical infrastructure to ensure the
future of its thriving community. Due to the variable
factors, mid-year review will be an important time
to review projections and program expenditures to
make adjustments as necessary.
EAST VALLEY WATER DISTRICT page. 43
FY 2016-17 PROPOSED BUDGET
WATER FUND
ITEM FY 2014-15
ACTUALS
FY 2015-16
BUDGET
FY 2015-16
PROJECTED
FY 2016-17
PROPOSED
AMOUNT
CHANGED % CHANGE
REVENUES
4100 Water Sales $13,505,159 $11,950,000 $12,350,000 $13,500,000 $1,550,000 13%
4200 Meter Charges 4,874,581 8,175,000 8,130,000 8,960,000 785,000 10%
4301 Late Payment Fee 223,421 100,000 100,000 220,000 120,000 120%
4303 Disconnect
Notice Charge 389,517 400,000 400,000 415,000 15,000 4%
4605 Other Operating Charge 418,482 585,000 500,000 170,000 (415,000)-71%
4701 Interest Income 59,603 25,000 55,000 75,000 50,000 200%
4703 Energy Incentives/
Rebates 188,584 50,000 - - (50,000)-100%
4704 Miscellaneous Revenue 219,983 25,000 30,000 45,000 20,000 80%
TOTAL REVENUES 19,879,330 21,310,000 21,565,000 23,385,000 2,075,000 10%
OPERATING EXPENSES
SOURCE OF SUPPLY/WELLS
5101 Regular Labor 321,326 335,000 299,000 342,000 7,000 2%
5103 Overtime 25,387 28,000 28,000 27,000 (1,000)-4%
5200 Benefits 144,772 97,500 112,500 129,000 31,500 32%
6101 Purchased Water 123,057 200,000 200,000 750,000 550,000 275%
6102 Groundwater
Replenishment 288,419 175,000 175,000 163,000 (12,000)-7%
6103 Water Assessment 189,379 200,000 200,000 332,000 132,000 66%
6201 Materials & Supplies 28,369 59,500 57,000 63,000 3,500 6%
6204 Chemicals 162,804 150,000 120,000 150,000 - 0%
6301 Contract Services 136,977 235,000 196,500 256,000 21,000 9%
6311 Landscape Services - 40,000 40,000 40,000 - 0%
6402 Telephone 626 - - - - -
6403 Electricity 1,497,656 2,000,000 1,250,000 1,000,000 (1,000,000)-50%
6405 Permits - 8,000 24,000 100,000 92,000 1150%
Source Of Supply Total 2,918,772 3,528,000 2,702,000 3,352,000 (176,000)-5%
PUMPS & BOOSTERS
5101 Regular Labor 82,631 85,000 80,000 85,000 - 0%
5103 Overtime 4,410 5,000 5,000 5,000 - 0%
5200 Benefits 32,761 25,000 25,000 29,000 4,000 16%
6201 Materials & Supplies 17,310 25,000 25,000 25,000 - 0%
FISCAL YEAR BUDGET 2016-2017page. 44
ITEM FY 2014-15
ACTUALS
FY 2015-16
BUDGET
FY 2015-16
PROJECTED
FY 2016-17
PROPOSED
AMOUNT
CHANGED % CHANGE
6301 Contract Services 10,629 100,000 100,000 80,000 (20,000)-20%
6311 Landscape Services - 35,000 35,000 35,000 - 0%
6403 Electricity 471,017 750,000 500,000 500,000 (250,000)-33%
Pumps & Boosters Total 618,758 1,025,000 770,000 759,000 (266,000)-26%
TREATMENT
5101 Regular Labor $223,800 $211,000 $206,500 $217,000 $6,000 3%
5103 Overtime 8,875 10,000 10,000 10,000 - 0%
5200 Benefits 74,531 52,000 81,000 69,000 17,000 33%
6201 Materials & Supplies 31,539 20,000 15,000 20,000 - 0%
6204 Chemicals 80,788 150,000 125,000 150,000 - 0%
6301 Contract Services 170,443 185,500 190,500 179,000 (6,500)-4%
6311 Landscape Services - 12,000 12,000 14,000 2,000 17%
6401 Utilities 7,861 15,000 15,000 15,000 - 0%
6402 Telephone 8,380 7,500 11,000 - (7,500)-100%
6403 Electricity 134,576 125,000 200,000 200,000 75,000 60%
6405 Permits 250 5,000 - - (5,000)-100%
Treatment Total $741,043 $793,000 $866,000 $874,000 $81,000 10%
TRANSMISSION & DISTRIBUTION
5101 Regular Labor $836,491 $850,000 $851,000 $894,000 $44,000 5%
5103 Overtime 137,705 155,000 155,000 157,000 2,000 1%
5200 Benefits 383,788 297,500 372,500 376,000 78,500 26%
6201 Materials & Supplies 337,199 255,000 185,000 215,000 (40,000)-16%
6202 Tools 11,509 10,000 5,000 32,000 22,000 220%
6204 Chemicals 22,702 40,000 40,000 45,000 5,000 13%
6301 Contract Services 388,240 114,000 177,000 116,000 2,000 2%
6307 Uniforms 1,890 20,000 20,000 20,000 - 0%
6310 Street Services - 250,000 275,000 300,000 50,000 20%
6405 Permits 45,360 50,000 60,000 - (50,000)-100%
6406 Postage 1,838 2,500 2,500 2,000 (500)-20%
Trans & Dist Total 2,166,722 2,044,000 2,143,000 2,157,000 113,000 6%
CUSTOMER SERVICE
5101 Regular Labor 509,917 438,000 519,500 548,100 110,100 25%
5102 Temporary Labor 30,838 - - 2,100 2,100 -
5103 Overtime 17,923 13,500 23,500 23,500 10,000 74%
5200 Benefits 251,353 165,000 241,500 267,800 102,800 62%
EAST VALLEY WATER DISTRICT page. 45
ITEM FY 2014-15
ACTUALS
FY 2015-16
BUDGET
FY 2015-16
PROJECTED
FY 2016-17
PROPOSED
AMOUNT
CHANGED % CHANGE
6201 Materials & Supplies 4,794 3,600 4,600 5,100 1,500 42%
6202 Tools 278 250 500 1,000 750 300%
6203 Office Supplies 5,279 4,200 4,200 2,100 (2,100)-50%
6301 Contract Services 407,661 70,500 88,000 56,800 (13,700)-19%
6302 Banking Services 132,099 210,000 210,000 206,500 (3,500)-2%
6303 Printing & Publishing - - - 2,800 2,800 -
6304 Legal Services 1,587 3,500 3,500 3,500 - 0%
6306 Rents & Leases - 16,800 8,400 8,400 (8,400)-50%
6307 Uniforms - 15,500 15,500 8,600 (6,900)-45%
6308 Billing Services - 52,500 35,000 36,400 (16,100)-31%
6309 Shut Off Notice Services - 375,000 375,000 378,000 3,000 1%
6402 Telephone 1,930 1,700 1,700 3,400 1,700 100%
6406 Postage 102,736 112,000 105,000 105,700 (6,300)-6%
6502 Professional
Development 32,555 7,000 7,000 9,800 2,800 40%
6503 Education Assistance - 1,750 1,750 2,100 350 20%
6504 Meetings - - - 1,000 1,000 -
6703 Cash Over/Short 379 - - - - -
Customer Service Total 1,499,329 1,490,800 1,644,650 1,672,700 181,900 12%
ADMINISTRATION
5101 - Regular Labor 2,542,290 2,393,350 2,502,155 2,434,800 41,450 2%
5102 - Temporary Labor 21,514 46,900 47,400 18,200 (28,700)-61%
5103 - Overtime 23,154 35,800 37,200 38,300 2,500 7%
5104 - Standby 30,519 34,000 34,000 33,000 (1,000)-3%
5200 - Benefits 1,063,568 778,500 990,210 1,003,500 225,000 29%
6201 - Materials & Supplies 175,700 142,300 119,295 205,500 63,200 44%
6202 - Tools 3,738 6,900 7,700 16,400 9,500 138%
6203 - Office Supplies 28,673 26,200 31,855 31,200 5,000 19%
6205 - Conservation Rebates - 1,000,000 1,400,000 500,000 (500,000)-50%
6301 - Contract Services 1,150,479 813,800 921,500 1,207,800 394,000 48%
6302 - Banking Services 28,857 7,000 10,500 14,000 7,000 100%
6303 - Printing & Publishing 67,458 62,450 97,450 107,900 45,450 73%
6304 - Legal Services 183,595 181,000 194,550 161,000 (20,000)-11%
6306 - Rents & Leases 3,506 7,800 4,200 - (7,800)-100%
6307 - Uniforms 636 21,100 22,811 32,400 11,300 54%
6311 - Landscape Services 238 35,750 65,100 39,200 3,450 10%
6312 - Janitorial Services 294 81,250 70,000 87,500 6,250 8%
6401 - Utilities 25,114 6,500 7,000 7,700 1,200 18%
FISCAL YEAR BUDGET 2016-2017page. 46
ITEM FY 2014-15
ACTUALS
FY 2015-16
BUDGET
FY 2015-16
PROJECTED
FY 2016-17
PROPOSED
AMOUNT
CHANGED % CHANGE
6402 - Telephone 69,074 83,100 81,430 98,600 15,500 19%
6403 - Electricity 68,967 65,000 84,000 84,000 19,000 29%
6404 - Fuel 93,468 122,500 87,500 112,500 (10,000)-8%
6405 - Permits 39,400 27,600 21,000 84,000 56,400 204%
6406 - Postage 11,586 27,550 33,010 52,800 25,250 92%
6501 - Memberships & Dues 51,917 75,540 67,560 77,300 1,760 2%
6502 - Professional Develop-
ment 88,567 110,350 113,544 139,400 29,050 26%
6503 - Education Assistance 9,359 2,100 1,680 5,500 3,400 162%
6504 - Meetings - 5,950 6,300 22,000 16,050 270%
6505 - Employee Recognition - 5,950 9,100 9,800 3,850 65%
6701 - General Insurance 128,584 178,150 133,000 122,500 (55,650)-31%
6702 - Insurance Claims 1,540 700 1,190 1,400 700 100%
6704 - Bad Debt - - 500 1,000 1,000 -
6705 - OPEB Retirees 69,189 38,500 84,000 84,000 45,500 118%
Administration Total 5,980,984 6,423,590 7,286,740 6,833,200 409,610 6%
TOTAL OPERATING EXPENSES 13,925,608 15,304,390 15,412,390 15,647,900 343,510 2%
OTHER USES
7101 - Debt Principal 1,630,602 1,855,000 $1,855,000 2,343,000 488,000 26%
7102 - Debt Interest 1,634,047 1,750,000 1,750,000 1,664,000 (86,000)-5%
7500 - Reserve Contribution - - 215,000 2,420,600 2,420,600 -
8101 - Capital Outlay 627,827 633,250 615,250 239,500 (393,750)-62%
8999 - Capital Improvement
Program 2,061,246 1,767,360 1,717,360 1,070,000 (697,360)-39%
Total Other Uses 5,953,722 6,005,610 6,152,610 7,737,100 1,731,490 29%
NET $ - $ - $ - $ - $ -
EAST VALLEY WATER DISTRICT page. 47
WASTEWATER FUND
The Wastewater Fund pays for all activities related to
the operations and maintenance of the wastewater
collection infrastructure as well as the treatment of
wastewater. All treatment charges collected from
customers are remitted to the City of San Bernardino
Municipal Water Department.
RATES
There are two sets of rates that make up the
Wastewater Charge:
1. East Valley Water District Collection System
Charge that includes conveyance and
maintenance of the wastewater mains and;
2. City of San Bernardino Wastewater Treatment
Charge that includes the treatment and
disposal of waste.
Each set of rates has two components:
1. System Charge based on customer type,
Residential or Commercial.
2. Service Charge based on the amount and
concentration of the wastewater discharged
into the wastewater system. Amount and
concentration have a direct impact to the
entire wastewater system and treatment
facility.
The District’s service area for wastewater is divided
into two regions with City Creek being the identifying
landmark. Residences and businesses west of City
Creek are charged a different rate than those east
of City Creek due to the timing of development and
the hydraulics of the system.
RESIDENTIAL
East Valley Water District bills residential customers
a monthly wastewater charge based on the number
of dwelling units, up to four units, per property.
Properties with four or more units are classified as
multi-family. The table below identifies the number
of services and the wastewater charges per month.
RESIDENTIAL NUMBER OF
SERVICES
COLLECTION
CHARGE
TREATMENT
CHARGE
TOTAL MONTHLY
CHARGE
West of City Creek 14,122 $ 15.36 $ 20.85 $ 36.21
East of City Creek 5,283 17.36 22.85 40.21
FISCAL YEAR BUDGET 2016-2017page. 48
COMMERCIAL
East Valley Water District bills commercial customers
on a monthly basis for wastewater usage using
the formula [Wastewater System Charge + (Usage
Rate x Water Used) = Monthly Wastewater Bill].
The table below identifies the costs per month for
the collection and maintenance of the wastewater
conveyance system and City of San Bernardino
Wastewater Treatment Charges.
EVWD COLLECTION CHARGE CITY OF SAN BERNARDINO
TREATMENT CHARGE
COMMERCIAL CUSTOMER SYSTEM
CHARGE $/HCF TREATMENT
CHARGE $/HCF
Flat Rate $3.90 $- $2.40 $-
WEST OF CITY CREEK
Multi-Family 0.55 1.48
Commercial/Retail/Dry Cleaners 0.55 2.47
Restaurants/Hotels 0.55 3.18
Laundromats/Government/Office
Building/Motels 0.55 1.77
Schools/Churches 0.55 1.29
Convalescent Homes 0.55 1.58
Office Buildings/Motels 0.55 1.77
Auto Repair/Service/Carwash 0.55 1.53
EAST OF CITY CREEK
Multi-Family 0.55 1.57
Commercial/Retail/Dry Cleaners 0.55 2.56
Restaurants/Hotels 0.55 3.27
Laundromats/Government 0.55 1.86
Schools/Churches 0.55 1.38
Convalescent Homes 0.55 1.67
Office Buildings/Motels 0.55 1.86
Auto Repair/Service/Carwash 0.55 1.62
EAST VALLEY WATER DISTRICT page. 49
REVENUES
Wastewater revenues consist of collection charges,
treatment charges, and miscellaneous revenues
such as interest income and capacity charges for
new services. The District anticipates that the
increase will be related to collecting wastewater
connection charges from vacant homes. Also, the
City of San Bernardino has begun the process for a
possible rate increase to treatment. Those revenues
will be remitted to the City of San Bernardino,
therefore having no impact on District Operations.
EXPENSES
Operating expenses have remained the same overall
in the Wastewater Fund. The District continues to
conduct preventive maintenance programs on the
wastewater mains such as videoing the lines and
cleaning the lines on a regular schedule. Additionally,
staff has invested more time and efforts into the
spot repairs of the mains when sags and cracks are
found in the lines when reviewing video tapes of the
wastewater system.
With the implementation of Water Budget Based
Water Rates, costs associated with Customer
Service and Information Technology were shifted
to the Water Fund because of increased efforts to
administer the new tiered rates.
Over the past year, the District has been exploring
options to resolve the District’s wastewater capacity
limitations while utilizing existing resources in
the most effective and efficient manner during
the ongoing drought. The completion of the
Recycled Water Feasibility Study in October 2014
recommended that the District initiate a recycled
water program to treat a majority of the wastewater
flows generated by East Valley Water District
customers. The treated wastewater can then be
reused for groundwater recharge, providing the
greatest benefit to the District’s customers.
Building a Recycled Water Center will mitigate the
impacts of future droughts by providing a long term
reliable water supply. This approach makes the
District self-reliant rather than relying on the City
of San Bernardino for treatment and disposal of
wastewater. The continued focus for FY 2016-17 will
be moving this project forward toward design and
build.
CONCLUSION
Overall, the Wastewater Fund is balanced with a
transfer from reserves. However, a rate study must
be conducted to ensure proper rates are charged
to fund future capital improvement projects and
that the District continues to meet debt service
obligations as set forth in the bond covenants.
District staff will continue to monitor the revenues
and expenses and present the progress to the
Board of Directors on a quarterly basis.
FY 2016-17 PROPOSED BUDGET
WASTEWATER FUND
ITEM FY 2014-15
ACTUALS
FY 2015-16
BUDGET
FY 2015-16
PROJECTED
FY 2016-17
PROPOSED
AMOUNT
CHANGED % CHANGE
REVENUES
4301 - Late Payment Fee $ 46,564 $ 50,000 $ 50,000 $ 50,000 $ - 0%
4400 - WW Collection Charges 4,531,355 4,600,000 4,400,000 4,460,000 (140,000)-3%
4500 - WW Treatment Charges 6,907,828 7,250,000 7,250,000 7,610,000 360,000 5%
4605 - Other Operating Charge 45,037 200,000 200,000 190,000 (10,000)-5%
4701 - Interest Income 41,227 10,000 10,000 22,000 12,000 120%
TOTAL REVENUES 11,572,011 12,110,000 11,910,000 12,332,000 222,000 2%
FISCAL YEAR BUDGET 2016-2017page. 50
ITEM FY 2014-15
ACTUALS
FY 2015-16
BUDGET
FY 2015-16
PROJECTED
FY 2016-17
PROPOSED
AMOUNT
CHANGED % CHANGE
TREATMENT
6305 - Treatment Services 6,907,828 7,250,000 7,250,000 7,610,000 360,000 5%
Treatment Total 6,907,828 7,250,000 7,250,000 7,610,000 360,000 5%
TRANSMISSION & DISTRIBUTION
5101 - Regular Labor $123,760 $135,000 $155,000 $242,000 $107,000 79%
5103 - Overtime 13,195 3,000 3,000 3,000 - 0%
5200 - Benefits 49,517 55,000 64,000 115,000 60,000 109%
6201 - Materials & Supplies 26,332 30,000 20,000 27,000 (3,000)-10%
6202 - Tools 4,559 5,000 2,000 5,000 - 0%
6301 - Contract Services 238,057 228,000 200,000 228,000 - 0%
6307 - Uniforms - 3,000 3,000 3,000 - 0%
Trans & Dist Total $455,420 $459,000 $447,000 $623,000 $164,000 36%
CUSTOMER SERVICE
5101 - Regular Labor $127,380 $252,000 $132,000 $144,900 $(107,100)-43%
5102 - Temporary Labor 13,216 - - 900 900 -
5103 - Overtime 1,969 11,500 1,500 1,500 (10,000)-87%
5200 - Benefits 66,562 95,000 58,500 70,200 (24,800)-26%
6201 - Materials & Supplies 636 2,400 900 900 (1,500)-63%
6202 - Tools - 250 - - (250)-100%
6203 - Office Supplies 2,263 1,800 1,800 900 (900)-50%
6301 - Contract Services 171,239 34,500 34,500 22,200 (12,300)-36%
6302 - Banking Services 56,614 90,000 90,000 88,500 (1,500)-2%
6303 - Printing & Publishing - - - 1,200 1,200 -
6304 - Legal Services 680 1,500 1,500 1,500 - 0%
6306 - Rents & Leases - 7,200 3,600 3,600 (3,600)-50%
6307 - Uniforms - 7,500 6,000 2,400 (5,100)-68%
6308 - Billing Services - 22,500 15,000 15,600 (6,900)-31%
6402 - Telephone 194 1,300 300 600 (700)-54%
6406 - Postage 44,030 48,000 45,000 45,300 (2,700)-6%
6502 - Professional
Development 13,850 3,000 3,000 4,200 1,200 40%
6503 - Education Assistance - 750 750 900 150 20%
6703 - Cash Over/Short 162 - - - - -
Customer Service Total $498,795 $579,200 $394,350 $405,300 $(173,900)-30%
ADMINISTRATION
5101 - Regular Labor $988,579 $945,650 $1,044,795 $938,200 $(7,450)-1%
EAST VALLEY WATER DISTRICT page. 51
ITEM FY 2014-15
ACTUALS
FY 2015-16
BUDGET
FY 2015-16
PROJECTED
FY 2016-17
PROPOSED
AMOUNT
CHANGED % CHANGE
5102 - Temporary Labor 9,220 10,100 9,600 7,800 (2,300)-23%
5103 - Overtime 9,874 13,700 12,300 13,700 - 0%
5104 - Standby 4,019 6,000 6,000 2,000 (4,000)-67%
5200 - Benefits 411,785 316,500 339,690 381,500 65,000 21%
6201 - Materials & Supplies 75,286 51,700 42,555 107,500 55,800 108%
6202 - Tools 1,602 3,600 3,300 2,600 (1,000)-28%
6203 - Office Supplies 10,440 10,300 9,795 10,800 500 5%
6301 - Contract Services 475,058 348,700 327,000 461,200 112,500 32%
6302 - Banking Services 12,367 3,000 4,500 6,000 3,000 100%
6303 - Printing & Publishing 28,911 16,050 16,050 25,100 9,050 56%
6304 - Legal Services 78,684 79,000 82,950 70,000 (9,000)-11%
6306 - Rents & Leases 1,503 4,200 1,800 - (4,200)-100%
6307 - Uniforms 24 5,900 4,419 7,600 1,700 29%
6311 - Landscape Services 102 19,250 27,900 16,800 (2,450)-13%
6312 - Janitorial Services 126 43,750 30,000 37,500 (6,250)-14%
6401 - Utilities 10,763 3,500 3,000 3,300 (200)-6%
6402 - Telephone 24,364 35,400 28,470 30,400 (5,000)-14%
6403 - Electricity 29,557 35,000 36,000 36,000 1,000 3%
6404 - Fuel 40,058 52,500 37,500 12,500 (40,000)-76%
6405 - Permits 13,996 18,400 9,000 36,000 17,600 96%
6406 - Postage 4,965 5,450 1,290 11,200 5,750 106%
6501 - Memberships & Dues 22,195 31,060 27,240 30,700 (360)-1%
6502 - Professional Develop-
ment 33,064 46,650 44,376 51,600 4,950 11%
6503 - Education Assistance 3,968 900 720 1,500 600 67%
6504 - Meetings - 2,550 2,700 9,000 6,450 253%
6505 - Employee Recognition - 2,550 3,900 4,200 1,650 65%
6701 - General Insurance 55,107 76,350 57,000 52,500 (23,850)-31%
6702 - Insurance Claims 660 300 510 600 300 100%
6705 - OPEB Retirees 29,652 16,500 36,000 36,000 19,500 118%
Administration Total 2,375,929 2,204,510 2,250,360 2,403,800 $199,290 9%
TOTAL OPERATING EXPENSES 10,237,972 10,492,710 10,341,710 11,042,100 549,390 5%
OTHER USES
7101 - Debt Principle $102,958 $90,000 $90,000 $95,000 $5,000 6%
7102 - Debt Interest 192,960 230,000 230,000 222,000 (8,000)-3%
7500 - Reserve Contribution - - - 692,900 692,900 -
7600 - Reserve Transfer - (3,364,460) - - 3,364,460 -100%
8101 - Capital Outlay 9,690 66,750 17,750 70,000 3,250 5%
FISCAL YEAR BUDGET 2016-2017page. 52
ITEM FY 2014-15
ACTUALS
FY 2015-16
BUDGET
FY 2015-16
PROJECTED
FY 2016-17
PROPOSED
AMOUNT
CHANGED % CHANGE
8999 - Capital Improvement
Program 1,028,431 4,595,000 1,230,540 210,000 (4,385,000)-95%
Total Other Uses 1,334,039 1,617,290 1,568,290 1,289,900 (327,390)-20%
NET $ - $ - $ - $ - $ (3,364,460)
PROGRAM SUMMARIES
Comprehensive information for each functional program within the District.
EAST VALLEY WATER DISTRICT page. 53
PROGRAM SUMMARIES
Comprehensive information for each functional program within the District.
POSITION SUMMARY
SCHEDULE
East Valley Water District continues to evaluate
workforce needs to ensure all services are
addressed by a high quality workforce. In FY
2015-16, the District made some organizational
changes which included the addition of an
Administrative Assistant in General Administration
and reclassification of the Field Maintenance
Superintendent from Maintenance Administration
to a Construction Coordinator in the Engineering
Department. Since the California Drought played
a major role in the development of the FY 2015-16
budget, the District planned for, but did not hire, 1
Conservation Analyst and 1 Part time Conservation
Representative. Additionally, the District dedicated a
significant amount of time and energy to succession
planning and organizational assessment. These
efforts identified areas of growth for FY 2016-17,
which includes the addition of 2 full-time positions,
an Accountant and a Director of Engineering and
Operations to replace the Engineering Manager.
The table on page 32 summarizes the number of full
time equivalent (FTE) by Department. All authorized
positions are funded in the proposed budget for FY
2016-17.
DEPARTMENT
DESCRIPTIONS
The District utilizes program-based budgeting.
Requested funds are associated with the expected
results and performance is measured by indicators
and reviewed on a quarterly basis with the
Governing Board. This results-oriented strategy
provides the ability to monitor expenses related to a
particular program or activity and track measurable
benefits. Program-based budgeting results can be
used in cost-benefit analyses, just as it would be in
a business environment to determine the value of
decisions and enhance transparency.
Program goals and objectives have been designed
to correlate directly with the District’s newly
adopted vision, and are built from the agency
ideals and organizational endeavors. Based on
these goals and objectives, key performance
indicators (KPI) monitor progress towards meeting
program objectives. Program-based budgeting
also increases accountability and transparency as
the rate payers and Governing Board can more
easily see where dollars are invested and monitor
program effectiveness.
Some KPIs are included to notate industry
benchmarks to help staff understand the District’s
performance in comparison to the water and
wastewater industry. AWWA helps improve both
operational efficiency and managerial effectiveness.
FISCAL YEAR BUDGET 2016-2017page. 54
FULL TIME STAFFING SUMMARY BY DEPARTMENT
DEPARTMENT FY 2014-15
ACTUAL
FY 2015-16
BUDGET
2016-17
PROPOSED
2000 General Administration 3.0 4.0 4.0
2100 Human Resources 2.5 2.0 2.0
2200 Public Affairs 4.0 2.5 2.5
2300 Conservation - 1.5 1.5
3000 Finance 7.0 7.0 7.0
3200 Information Technology 3.0 3.0 3.0
3300 Customer Service 8.0 8.0 8.0
3400 Meter Services 4.0 4.0 4.0
4000 Engineering 6.5 6.0 7.0
5000 Water Production 7.0 7.0 7.0
5100 Water Treatment 2.0 2.0 2.0
5200 Water Quality 2.0 2.0 2.0
6000 Maintenance Administration 2.0 2.0 1.0
6100 Water Maintenance 11.0 11.0 11.0
6200 Wastewater Maintenance 2.0 2.0 4.0
7000 Facilities Maintenance 1.0 1.0 1.0
7100 Fleet Maintenance 2.0 2.0 2.0
TOTAL DISTRICT EMPLOYEES 66 67 69
The FY 2016-17 Budget is organized into the
following summary programs:
• Governing Board
• General Administration
• Human Resources
• Public Affairs
• Conservation
• Finance
• Information Technology
• Customer Service
• Meter Service
• Engineering
• Water Production
• Water Treatment
• Water Quality
• Water Maintenance
• Wastewater Maintenance
• Facilities Maintenance
• Fleet Maintenance
EAST VALLEY WATER DISTRICT page. 55
68
FY 2010
66
FY 2011
63
FY 2012
63
FY 2013
65
FY 2014
66
FY 2015
67
FY 2016
69
FY 2017
TOTAL AUTHORIZED POSITIONS
PROGRAM-BASED BUDGETING INCREASES
ACCOUNTABILITY AND TRANSPARENCY.
FISCAL YEAR BUDGET 2016-2017page. 56
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EAST VALLEY WATER DISTRICT page. 57
GOVERNING
BOARD
FUNCTION
The Governing Board is the legislative
body of the organization and is
comprised of five members elected at-
large to four year staggered terms of
office. Board members are responsible
for the development and adoption of all
District policy. The Governing Board
appoints the General Manager/CEO to
be charged with the implementation of
adopted policy.
PROGRAM PERSONNEL
Governing Board Members 5
Total FTE 5
THE GOVERNING BOARD
IS THE DISTRICT’S
LEGISLATIVE BODY
RESPONSIBLE FOR THE
DEVELOPMENT AND
ADOPTION OF ALL
DISTRICT POLICIES
FY 2016-17 GOALS & OBJECTIVES
GOAL ONE
Conduct Board Evaluation (FY 2016-17)
OBJECTIVES
1. Retain consultant to facilitate evaluation process.
2. Establish procedures for 360 evaluation.
3. Develop evaluation survey to be distributed to Board and
Executive Team.
4. Conduct evaluation and post evaluation recommendations.
GOAL TWO
Increase Community Involvement (FY 2016-17)
OBJECTIVES
1. Continue communication training for outreach programs.
2. Attend community events on behalf of the District.
GOAL THREE
Address Agenda Items Brought Before the Board of Director’s
Relating to the Sterling Natural Resource Center (FY 2016-17)
OBJECTIVES
1. Review and consider engineering reports relating to
permitting.
2. Consider approval of funding agreements with the SWRCB.
3. Review and consider RFQ/RFP for design build entity and
other procurement related agenda items.
GOAL FOUR
Continue Efforts to Increase the District as a Regional Leader
(FY 2016-17)
OBJECTIVES
1. Identify new opportunities to collaborate with regional
entities.
2. Increase official roles in industry related organizations.
3. Actively participate in regional working groups.
FISCAL YEAR BUDGET 2016-2017page. 58
GOVERNING BOARD
KEY PERFORMANCE INDICATORS
AGENCY
IDEAL GOAL OBJECTIVE KEY PERFORMANCE INDICATOR FY 2014-15
ACTUALS
FY 2015-16
PROJECTED
FY 2016-17
PROPOSED
IV-E 1 4 Number of 360 Evaluations for
Board Members N/A N/A 5
II-D 2 1 Number of communication training
sessions held for Board Members N/A 3 3
III-A 2 2 Number of community events attended
on behalf of District 10 15 20
I-A 3 3 Number of agenda items for SNRC
considered 2 4 5
III-B 4 3 Number of regional working group
meetings attended 100 140 150
FY 2015-16 ACCOMPLISHMENTS
• Conducted all activities required for the 2015
elections
• Received Chairman of the Year award from
California Special District’s Association
• Completed General Manager/CEO evaluation
• Streamlined communications related to board
agendas, expense reports and other District
related documents
• Conducted Board training throughout the year
• Approved General Manager/CEO Goals and
Objectives for FY 2016-17
• Addressed agenda items relating to the Sterling
Natural Resource Center
• Established four standing committees and one
ad-hoc committee
• Approved a balanced budget for FY 2015-16
• Newly elected Board Members completed
mandatory training
SIGNIFICANT CHANGES
• General electrions completed in FY 2015-16 and
will not occur in FY 2016-17
• Communications training costs moved from
General Administration budget to Governing
Board budget
EAST VALLEY WATER DISTRICT page. 59
PROGRAM BUDGET DETAIL
FY 2014-15
ACTUALS
FY 2015-16
BUDGET
FY 2015-16
PROJECTED
FY 2016-17
PROPOSED
AMOUNT
CHANGED % CHANGE
PERSONNEL EXPENSES
5101 - Regular Labor $ 87,071 $ 105,000 $ 105,000 $ 105,000 $ - 0%
5200 - Benefits 44,245 40,000 40,000 41,000 1,000 3%
OPERATING EXPENSES
6201 - Materials & Supplies --- 1,000 1,000 100%
6301 - Contract Services - 100,000 100,000 10,000 (90,000)-90%
6307 - Uniforms --- 1,000 1,000 100%
6502 - Professional Development 34,677 50,000 50,000 55,000 5,000 10%
GOVERNING BOARD TOTAL $ 165,993 $ 295,000 $ 295,000 $ 213,000 $ (82,000)-28%
GOVERNING BOARD
FISCAL YEAR BUDGET 2016-2017page. 60
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INTENTIONALLY
EAST VALLEY WATER DISTRICT page. 61
GENERAL
ADMINISTRATION
FUNCTION
The General Manager/CEO is
responsible for overseeing day-to-
day administration and program
implementation of District operations.
Administration is responsible for
managing, documenting, organizing,
communicating, and ensuring the
implementation and execution of the
District’s Vision.
PROGRAM PERSONNEL
General Manager 1
Assistant General Manager 1
District Clerk 1
Administrative Assistant 1
Total FTE 4
ADMINISTRATION
EXECUTES THE
DISTRICT VISION
FY 2016-17 GOALS & OBJECTIVES
GOAL ONE
Preserve and Maintain North Fork Water Company Records
(FY 2015-16 to 2017-18)
OBJECTIVES
1. Prepare historical documents for public display.
2. Create a chronological list of North Fork Shareholders from
1885 to present.
GOAL TWO
Dissolve City Creek Water Company (FY 2016-17 to 2017-18)
OBJECTIVES
1. Develop action plan for dissolution of City Creek Water
Company.
2. Gather all relevant historical documents.
3. Schedule City Creek Water Company board meeting.
GOAL THREE
Maintain Financing and Construction Documents Related to
the Sterling Natural Resource Center (FY 2016-17 to 2017-18)
OBJECTIVES
1. Catalog existing public records for project to date.
2. Collaborate with staff to develop procedures for electronic
record storage.
GOAL FOUR
Promote Public Transparency and Accountability (FY 2016-17)
OBJECTIVES
1. Provide the community access to agendas, minutes, reports
and public notices.
2. Develop community relationships and encourage public
engagement.
FISCAL YEAR BUDGET 2016-2017page. 62
GENERAL ADMINISTRATION
KEY PERFORMANCE INDICATORS
AGENCY
IDEAL GOAL OBJECTIVE KEY PERFORMANCE INDICATOR FY 2014-15
ACTUAL
FY 2015-16
PROJECTED
FY 2016-17
PROPOSED
I-D 1 2
Document original shareholders
and successors of North Fork Water
Company
N/A N/A 70%
I-D 2 3 Schedule City Creek Board Meeting N/A N/A 1
IV-A 3 1 Inventory and maintain documents for
the Sterling Natural Resource Center N/A N/A 100%
II-E 4 1 Publish Open Meeting/Public Notices
on or before statutory time period 100%100%100%
II-E 4 1 Respond to Public Records Requests
pursuant to statutory requirements 100%100%100%
III-A 4 2
Number of Community Conversations
and/or speaking engagements with
local community based organizations
6 11 12
FY 2015-16 ACCOMPLISHMENTS
• Received $322,000 Grant from SAWPA for
implementation of Budget Based Rates
• Held eleven community conversations and
public speaking engagements
• Conducted orientation for potential board
candidates prior to election
• Successful recruitment process for Assistant
General Manager
• Promoted Customer Service Representative to
Administrative Assistant
• Established El Niño Task Force Committee
• Implemented Adopt-a-School program
partnership between San Bernardino City
Unified School District (SBCUSD) and the San
Bernardino Area Chamber of Commerce, which
partners SBCUSD schools with local businesses
to create opportunities for student success
• Held monthly meetings and provided training to
Administrative Assistants in support of Standing
and Ad-Hoc Committees
• Two staff members received Special District
Board Secretary Clerk Certificates
• Conducted successful interviews for
Conservation Commission
• Completed North Fork Water Company historical
records inventory
• Established an Agenda Policy and Procedure
Manual
• Reviewed the District’s Records Retention Policy
SIGNIFICANT CHANGES
• Communications training moved to Governing
Board budget
• Administrative Assistant position added
• Contract and legal services budgets adjusted to
reflect a reduced need for these services
EAST VALLEY WATER DISTRICT page. 63
PROGRAM BUDGET DETAIL
FY 2014-15
ACTUALS
FY 2015-16
BUDGET
FY 2015-16
PROJECTED
FY 2016-17
PROPOSED
AMOUNT
CHANGED % CHANGE
PERSONNEL EXPENSES
5101 Regular Labor $ 592,749 $ 565,000 $ 567,600 $ 651,000 $ 86,000 15%
5103 Overtime - - - - - 0%
5200 Benefits 238,552 200,000 210,000 266,000 66,000 33%
OPERATING EXPENSES
6201 Materials & Supplies 3,694 2,000 10,000 5,000 3,000 150%
6203 Office Supplies 8,223 5,000 5,000 5,000 - 0%
6301 Contract Services 171,379 200,000 170,000 146,000 (54,000)-27%
6303 Printing & Publishing 1,594 3,000 3,000 3,000 - 0%
6304 Legal Services 191,129 200,000 200,000 150,000 (50,000)-25%
6307 Uniforms - - - 1,000 1,000 100%
6402 Telephone 4,077 5,000 5,000 4,000 (1,000)-20%
6406 Postage 190 1,000 1,000 1,000 - 0%
6501 Membership & Dues 54,407 86,000 75,000 77,000 (9,000)-10%
6502 Professional Development 15,521 40,000 30,000 30,000 (10,000)-25%
6503 Education Assistance - - - - - 0%
6504 Meetings - 5,000 5,000 10,000 5,000 100%
GENERAL ADMIN. TOTAL $ 1,281,515 $ 1,312,000 $ 1,281,600 $ 1,349,000 $ 37,000 3%
GENERAL ADMINISTRATION
FISCAL YEAR BUDGET 2016-2017page. 64
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EAST VALLEY WATER DISTRICT page. 65
HUMAN
RESOURCES
FUNCTION
Human Resources plans, directs,
manages and oversees programs
and operations related to personnel
matters, including employee
relations, contract administration,
retention, recruitment and selection
of employees, administration of
health and welfare benefits, risk
management, administration of
safety regulations, and professional
development services.
Specific functions include:
• Personnel: recruitment, labor
negotiations and ensure compliance
with all state and federal laws.
• Worker’s Compensation: oversight
of the District’s comprehensive Risk
Management Program.
• Employee Services: management
and administration of employee
compensation, benefit plans and
monitor labor agreements.
• Safety: ensure a safe work
environment.
PROGRAM PERSONNEL
Human Resources/
Risk & Safety Manager 1
Senior Administrative
Assistant 1
Administrative Intern 0.5
Total FTE 2.5
HUMAN RESOURCES
MANAGES & OVERSEES
PERSONNEL MATTERS
FY 2016-17 GOALS & OBJECTIVES
GOAL ONE
Support Workforce Needs of the Sterling Natural Resource
Center (FY 2015-16 to 2017-18)
OBJECTIVES
1. Conduct staffing analysis for both treatment operations and
community learning center.
2. Create job descriptions and salary ranges for new staff
classifications.
3. Identify current staff members interested in opportunities at
the SNRC.
4. Collaborate with local agencies to facilitate Operator-in-
Training and related development programs.
GOAL TWO
Initiate Programs In Support of the District’s Succession
Planning, Recruitment, and Retention Efforts
(FY 2015-16 to 2017-18)
OBJECTIVES
1. Promote training and development programs.
2. Identify potential District leaders.
3. Apply recruitment strategies to attract a multi-generational
workforce.
GOAL THREE
Promote a Positive Organizational Culture that Holds
Managers, Supervisors and Employees Accountable for
Creating and Maintaining a Supportive and Encouraging Work
Environment (FY 2015-16 To 2017-18)
OBJECTIVES
1. Conduct annual employee engagement surveys and receive
feedback from follow-up focus group meetings.
2. Develop a 360 degree (multi-rater) performance appraisal
for supervisors and managers to create a channel of open
communication through feedback from bosses, peers, and
subordinates.
3. Create an innovative recognition program that will
encourage employees to submit ideas for minimizing District
expenses or improving the operation or work efficiency of
the District.
FISCAL YEAR BUDGET 2016-2017page. 66
GOAL FOUR
Implement the District’s Volunteer Program to Promote Community Involvement, Provide Work
Experience Opportunities, and Offer Staff Assistance (FY 2015-16 to 2016-17)
OBJECTIVES
1. Conduct departmental needs assessment to gain understanding of areas where volunteers could be
utilized.
2. Identify three recruiting sources to attract volunteer applicants.
3. Interview and background screen volunteer applicants.
4. Provide orientation and training to all volunteers.
HUMAN RESOURCES
KEY PERFORMANCE INDICATORS
AGENCY
IDEAL GOAL OBJECTIVE KEY PERFORMANCE INDICATOR FY 2014-15
ACTUAL
FY 2015-16
PROJECTED
FY 2016-17
PROPOSED
II-C 1 2 Number of job descriptions created for
SNRC N/A 0 3
II-D 2 1,2
Number of participants enrolled in the
Leadership Academy and other training
programs
N/A 10 15
II-B 3 1
Percentage of employees participating
in the annual employee engagement
survey
N/A 91%90%
IV-B 3 3 Number of ideas submitted through the
Innovative Recognition Program N/A N/A 4
III-A 4 3 Number of volunteers enrolled in the
District’s volunteer program N/A 0 5
FY 2015-16 ACCOMPLISHMENTS
• Conducted District-Wide Succession Planning
• Created Employee Mentoring and Cross-Training
Programs
• Facilitated the Leadership Action Academy
• Generated Total Compensation Statements
to inform employees of the total value of their
compensation and benefits
• Implemented Trakstar performance appraisal
software to automate the performance
management process
• Increased efficiency by consolidating employee
identification badges and proximity access cards
into one resource
• Earned the CalPERS District of Distinction Award
• Earned The Press Enterprise Top Workplace
Award
• Hired six new EVWD team members
• Processed three internal promotions
SIGNIFICANT CHANGES
• Contract Services increased for implementation
of Trakstar Performance Appraisal Software
• Legal services increased to support staffing
analysis for the SNRC
• General insurance decreased due to low
number of accident and injury reports
EAST VALLEY WATER DISTRICT page. 67
PROGRAM BUDGET DETAIL
FY 2014-15
ACTUALS
FY 2015-16
BUDGET
FY 2015-16
PROJECTED
FY 2016-17
PROPOSED
AMOUNT
CHANGED % CHANGE
PERSONNEL EXPENSES
5101 Regular Labor $ 184,346 $ 200,000 $ 197,000 $ 201,000 $ 1,000 1%
5102 Temporary Labor 4,372 12,000 12,000 12,000 - 0%
5103 Overtime 3,765 3,000 3,000 3,000 - 0%
5200 Benefits 95,713 65,000 84,000 84,000 19,000 29%
OPERATING EXPENSES
6201 Materials & Supplies 3,358 4,000 1,500 4,000 - 0%
6203 Office Supplies 1,955 1,000 1,500 3,000 2,000 200%
6301 Contract Services 128,661 61,500 52,000 70,000 8,500 14%
6303 Printing & Publishing - 500 500 1,000 500 100%
6304 Legal Services 24,969 15,000 21,500 25,000 10,000 67%
6406 Postage 202 500 500 1,000 500 100%
6501 Membership & Dues 6,166 4,500 4,500 5,000 500 11%
6502 Professional Development 8,443 7,500 7,500 10,000 2,500 33%
6504 Meetings - 3,500 4,000 5,000 1,500 43%
6505 Employee Recognition - 8,500 13,000 14,000 5,500 65%
6701 General Insurance 183,691 254,500 190,000 175,000 (79,500)-31%
6702 Insurance Claims 2,200 1,000 1,700 2,000 1,000 100%
6705 Retiree Benefits 98,841 55,000 120,000 120,000 65,000 118%
HUMAN RESOURCES TOTAL $ 746,682 $ 697,000 $ 714,200 $ 735,000 $ 38,000 5%
HUMAN RESOURCES
FISCAL YEAR BUDGET 2016-2017page. 68
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EAST VALLEY WATER DISTRICT page. 69
PUBLIC AFFAIRS
FUNCTION
Public Affairs is the primary outreach
vehicle for increasing awareness of
the District’s mission and role in the
local and regional community. Through
media, community and governmental
relations, the District is able to provide
effective communications to various
community stakeholders.
PROGRAM PERSONNEL
Public Affairs &
Conservation Manager 1
Community Relations Officer 0.5
Senior Administrative
Assistant 1
Public Affairs Representative 0.5
Administrative Intern 0.5
Total FTE 3.5
PUBLIC AFFAIRS IS
THE PRIMARY
OUTREACH VEHICLE
FOR THE DISTRICT
FY 2016-17 GOALS & OBJECTIVES
GOAL ONE
Conduct an Extensive Outreach Program for the SNRC
in Order to Inform a Broad Range of Stakeholders of the
Project Benefits (FY 2015-16 to 2017-18)
OBJECTIVES
1. Conduct educational meetings with representatives from
local schools, in order to identify cooperative opportunities
at the SNRC.
2. Create and distribute printed materials informing a wide
audience of the project overview and benefits.
3. Host special events relating to milestones of the SNRC.
GOAL TWO
Enhance Communication Methods in Order to Promote and
Support the District’s Identity (FY 2016-17)
OBJECTIVES
1. Update the District’s Strategic Communications Plan to
reflect the adopted Organizational Ideals and Endeavors.
2. Develop a community engagement program that utilizes
Governing Board Members, General Manager/CEO, and
staff for stakeholder interactions.
3. Implement customer appreciation activities in order to
encourage positive interactions with the community.
4. Develop on and off-site programs for local students
that highlight District operations and are consistent with
educational standards.
GOAL THREE
Implement Measures to Continue Elevating the District’s
Emergency Preparedness Program (FY 2016-17)
OBJECTIVES
1. Identify and implement operational procedures for the
activation of the District’s Emergency Operations Center
(EOC).
2. Update the Emergency Response Plan to reflect the current
District emergency preparedness needs.
3. Facilitate section specific training for District staff, as
recommended by the Federal Emergency Management
Agency (FEMA) and California Office of Emergency Services
(Cal OES).
FISCAL YEAR BUDGET 2016-2017page. 70
PUBLIC AFFAIRS
KEY PERFORMANCE INDICATORS
AGENCY
IDEAL GOAL OBJECTIVE KEY PERFORMANCE INDICATOR FY 2014-15
ACTUAL
FY 2015-16
PROJECTED
FY 2016-17
PROPOSED
III-A 1 2 Total number of impressions of SNRC
print material N/A 150,000 44,000
III- A 2 2 Number of community events
conducted 16 23 12
IV- D 2 4 Number of educational events
conducted 20 25 20
I-C 3 1 Percentage of Emergency Response
Plan updated 0%0%75%
FY 2015-16 ACCOMPLISHMENTS
• Conducted an extensive outreach effort for the
Sterling Natural Resource Center
• Developed a dedicated Sterling Natural
Resource Center website
• Implemented a social media program
• Facilitated training for all District staff to be ICS
100/700 certified
• Updated the Facility Rental Fees and Policy to
better reflect the costs of providing the service
• Conducted quarterly emergency preparedness
exercises
SIGNIFICANT CHANGES
• Additional purchases of chairs and other
equipment to support facility rental activities
have been added to the FY 2016-17 budget
• Communications systems, training, and materials
and supplies needed for the Emergency
Operations Center have been included in the FY
2016-17 budget
• Increases in contract services and printed
materials have been included to support pubilc
outreach and community events for the SNRC
EAST VALLEY WATER DISTRICT page. 71
PROGRAM BUDGET DETAIL
FY 2014-15
ACTUALS
FY 2015-16
BUDGET
FY 2015-16
PROJECTED
FY 2016-17
PROPOSED
AMOUNT
CHANGED % CHANGE
PERSONNEL EXPENSES
5101 Regular Labor $ 284,776 $ 220,000 $ 255,500 $ 296,000 $ 76,000 35%
5102 Temporary Labor 8,208 15,000 15,000 - (15,000)-100%
5103 Overtime 9,207 7,000 7,000 7,000 - 0%
5200 Benefits 106,645 63,000 72,300 106,000 43,000 68%
OPERATING EXPENSES
6201 Materials & Supplies 109,479 43,000 25,350 158,000 115,000 267%
6203 Office Supplies 1,826 2,000 2,150 7,000 5,000 250%
6301 Contract Services 235,135 75,000 75,000 348,000 273,000 364%
6303 Printing & Publishing 94,775 50,000 50,000 46,000 (4,000)-8%
6304 Legal Services 16,541 5,000 5,000 5,000 - 0%
6307 Uniforms - - - 2,000 2,000 100%
6402 Telephone 637 - 3,000 3,000 3,000 100%
6406 Postage 15,321 15,000 1,700 20,000 5,000 33%
6501 Membership & Dues 5,183 3,000 3,000 4,000 1,000 33%
6502 Professional Development 8,878 6,000 6,000 11,000 5,000 83%
6503 Education Assistance 204 3,000 2,400 2,000 (1,000)-33%
6504 Meetings - - - 3,000 3,000 100%
PUBLIC AFFAIRS TOTAL $ 896,815 $ 507,000 $ 523,400 $ 1,018,000 $ 511,000 101%
PUBLIC AFFAIRS
FISCAL YEAR BUDGET 2016-2017page. 72
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EAST VALLEY WATER DISTRICT page. 73
CONSERVATION
FUNCTION
Conservation is responsible for
overseeing programs that facilitate
and encourage sustainable water
use throughout the District. Specific
functions include:
• Rebate program development and
administration
• Educational outreach regarding
conservation techniques
• Preparing and submitting regulatory
reporting requirements
PROGRAM PERSONNEL
Community Relations Officer 0.5
Conservation Coordinator 1
Conservation Representative 0.5
Total FTE 2
CONSERVATION
ENCOURAGS
SUSTAINABLE WATER USE
FY 2016-17 GOALS & OBJECTIVES
GOAL ONE
Maintain Compliance with Water Conservation Standards
Established by the SWRCB (FY 2016-17)
OBJECTIVES
1. Meet conservation reduction goal established by the
SWRCB.
2. Revise the District’s Water Conservation Ordinance.
3. Conduct a Water Audit for the Distribution System.
GOAL TWO
Evaluate and Revise the Water Conservation Rebate Program
Offered by the District (FY 2016-17)
OBJECTIVES
1. Review and update the Turf Removal Program.
2. Develop and implement a direct installation toilet program.
3. Identify large water users and implement programs to
reduce Tier 3 usage.
4. Research and identify potential grant funding sources to
offset conservation program costs.
GOAL THREE
Continue Water Conservation Outreach to Encourage
Continued Water Use Efficiency and Meet Conservation Goals
Established in the 2015 Urban Water Management Report
(FY 2016-17)
OBJECTIVES
1. Develop and implement additional educational materials to
be utilized for both customers and District staff.
2. Design and install educational signage to allow for self-
guided tours of the District’s demonstration garden.
3. Create a strategic outreach effort that incorporates seasonal
demand, inefficiencies, and helpful concepts.
FISCAL YEAR BUDGET 2016-2017page. 74
CONSERVATION
KEY PERFORMANCE INDICATORS
AGENCY
IDEAL GOAL OBJECTIVE KEY PERFORMANCE INDICATOR FY 2014-15
ACTUAL
FY 2015-16
PROJECTED
FY 2016-17
PROPOSED
I-B 1 1 SWRCB water conservation goal
achieved -Yes Yes
I-B 2 2 Number of toilets installed through
direct installation program -N/A 50
IV-C 2 4 Alternative conservation funding
received -TBD $50,000
III-C 3 3 Number of educational materials
created -40 20
FY 2015-16 ACCOMPLISHMENTS
• Developed and implemented a turf replacement
rebate program for residential and commercial
customers
• Hosted 4 water conservation workshops for the
community
• Developed and implemented a direct install
weather based irrigation controller program
• Implemented a positive outreach campaign with
“On our Way To 28” to encourage a sense of
community efforts in achieving the mandated
State reductions
• Submitted all required monthly reports to the
SWRCB as required for the statewide drought
tracking effort
• Renovated the Headquarters Demonstration
Garden to serve as a resource for easily applied
water efficient landscape design options
SIGNIFICANT CHANGES
• Contract services, printing and postage have
increased significantly to support an increase in
printed conservation materials
• Funding for direct rebates has been reduced for
matching programs
• Focus will be on direct installation programs for
toilets and weather based irrigation controllers
EAST VALLEY WATER DISTRICT page. 75
PROGRAM BUDGET DETAIL
FY 2014-15
ACTUALS
FY 2015-16
BUDGET
FY 2015-16
PROJECTED
FY 2016-17
PROPOSED
AMOUNT
CHANGED % CHANGE
PERSONNEL EXPENSES
5101 Regular Labor $ - $ 230,000 $ 230,000 $ 102,000 $ (128,000)-56%
5102 Temporary Labor - 25,000 25,000 - (25,000)-100%
5103 Overtime - 8,000 8,000 8,000 - 0%
5200 Benefits - 60,000 87,600 31,000 (29,000)-48%
OPERATING EXPENSES
6201 Materials & Supplies - 35,000 20,000 20,000 (15,000)-43%
6203 Office Supplies - 2,000 3,000 4,000 2,000 100%
6205 Conservation Rebates - 1,000,000 1,400,000 500,000 (500,000)-50%
6301 Contract Services - 100,000 125,000 221,000 121,000 121%
6303 Printing & Publishing - 25,000 60,000 80,000 55,000 220%
6304 Legal Services - 5,000 1,000 1,000 (4,000)-80%
6307 Uniforms - - - 1,000 1,000 100%
6402 Telephone - - - 1,000 1,000 100%
6406 Postage - 15,000 30,000 40,000 25,000 167%
6501 Membership & Dues - 2,000 2,000 2,000 - 0%
6502 Professional Development - 4,000 5,000 7,000 3,000 75%
6504 Meetings - - - 3,000 3,000 100%
CONSERVATION TOTAL $ - $ 1,511,000 $ 1,996,600 $ 1,021,000 $ (490,000)-32%
CONSERVATION
FISCAL YEAR BUDGET 2016-2017page. 76
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EAST VALLEY WATER DISTRICT page. 77
FINANCE &
ACCOUNTING
FUNCTION
Finance oversees the financial
operations of the District in order to
provide accountability and adequate
control over the use of District funds.
Finance staff maintains the financial
systems and records in accordance
with Generally Accepted Accounting
Principles (GAAP) as well as applicable
laws, regulations and District policies.
PROGRAM PERSONNEL
Chief Financial Officer 1
Business Services Manager 1
Accountant 1
Senior Accounting
Technician 1
Accounting Technician 1
Administrative Assistant 1
Storekeeper/Buyer 1
Total FTE 7
FINANCE PROVIDES
ACCOUNTABILITY &
ADEQUATE CONTROL
OVER DISTRICT FUNDS
FY 2016-17 GOALS & OBJECTIVES
GOAL ONE
Support Financing, and Establish Recordkeeping Functions, for
SNRCWater Recycling Project (FY 2014-15 to 2017-18)
OBJECTIVES
1. Conduct cost of service analysis for wastewater treatment/
conveyance services and schedule a Prop 218 hearing.
2. Create wastewater treatment and reclaimed water funds in
District’s accounting system.
3. Collaborate with staff, consultants and other agencies to
prepare initial budget for SNRC.
GOAL TWO
Enhance Internal and External Stakeholder Understanding of
District Financial Reports and Documents
(FY 2015-16 to 2016-17)
OBJECTIVES
1. Meet monthly with Program Managers to discuss budget
variance reports.
2. Complete audit and adopt Comprehensive Annual Financial
Report (CAFR) within 4 months of fiscal year end.
3. Submit CAFR and annual budget for GFOA award
consideration.
4. Complete and post online monthly financial reports within
40 days of month end.
GOAL THREE
Enhance District Credit Rating (AA- to AA) in Order to Reduce
Cost of Borrowing (FY 2016-17 to 2018-19)
OBJECTIVES
1. Complete long term financial plan.
2. Review and update District reserve and debt management
policies.
3. Budget to build adequate replacement reserves in
appropriate program budgets.
GOAL FOUR
Convert Departmental Processes to Use Paperless
Technologies (FY 2015-16 to 2017-18)
OBJECTIVES
1. Convert all vendor payments from paper checks to ACH
transfers.
2. Implement automated bar code inventory system.
FISCAL YEAR BUDGET 2016-2017page. 78
FINANCE & ACCOUNTING
KEY PERFORMANCE INDICATORS
AGENCY
IDEAL GOAL OBJECTIVE KEY PERFORMANCE INDICATOR FY 2014-15
ACTUAL
FY 2015-16
PROJECTED
FY 2016-17
PROPOSED
I-B 1 1 Complete COSA & Hearing for Rates,
Fees or Charges 2 1 1
II-D 2 1 Monthly meetings with Program Mgrs.
to discuss budget variance reports N/A 84 96
II-E 2 2 No. of days after year end CAFR is
adopted 162 162 118
II-E 2 2 No of consecutive years GFOA CAFR
award received 3 4 5
II-E 3 2 Number of fiscal policies updated 1 2 3
IV-A 4 1 Percent of vendor payments by ACH 21%40%50%
FY 2015-16 ACCOMPLISHMENTS
• Completed Cost Of Service Analysis for
Miscellaneous Fees and presented at Public
Hearing
• Received GFOA Distinguished Budget Award for
FY 2015-16 Budget
• Received GFOA Certificate of Achievement for
Excellence in Financial Reporting for FY 2014-15
• Closed out grants for Baseline Gardens
Consolidation and SAWPA Budget Based Rates
• Implemented Affordable Care Act reporting and
compliance
• Implemented fixed asset and inventory tracking
modules in Tyler
SIGNIFICANT CHANGES
• Legal services have increased to pay for legal
review of the Cost of Service Analysis to be
conducted for wastewater services
• Temporary labor has been increased to
provide departmental support until the vacant
Accountant position can be filled
EAST VALLEY WATER DISTRICT page. 79
PROGRAM BUDGET DETAIL
FY 2014-15
ACTUALS
FY 2015-16
BUDGET
FY 2015-16
PROJECTED
FY 2016-17
PROPOSED
AMOUNT
CHANGED % CHANGE
PERSONNEL EXPENSES
5101 Regular Labor $ 618,752 $ 640,000 $ 643,950 $ 640,000 $ -0%
5102 Temporary Labor 13,635 - - 25,000 25,000 100%
5103 Overtime 1,280 1,500 1,500 3,000 1,500 100%
5200 Benefits 351,876 205,000 266,000 255,000 50,000 24%
OPERATING EXPENSES
6203 Office Supplies 10,815 7,000 10,000 6,000 (1,000)-14%
6301 Contract Services 111,925 100,000 100,000 76,000 (24,000)-24%
6302 Banking Services 41,225 10,000 15,000 16,000 6,000 60%
6303 Printing & Publishing - - - - - 0%
6304 Legal Services 8,454 10,000 25,000 35,000 25,000 250%
6307 Uniforms - 3,000 2,000 3,000 - 0%
6402 Telephone 1,355 1,500 3,000 3,000 1,500 100%
6406 Postage 582 1,000 1,000 1,000 - 0%
6501 Membership & Dues 2,098 3,300 3,300 4,000 700 21%
6502 Professional Development 10,066 10,000 10,000 16,000 6,000 60%
6503 Education Assistance 13,024 - - - - 0%
6504 Meetings - - - 4,000 4,000 100%
6704 Bad Debt 615 - 500 1,000 1,000 100%
FINANCE & ACCT. TOTAL $ 1,185,702 $ 992,300 $ 1,081,250 $ 1,088,000 $ 95,700 10%
FINANCE & ACCOUNTING
FISCAL YEAR BUDGET 2016-2017page. 80
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EAST VALLEY WATER DISTRICT page. 81
INFORMATION
TECHNOLOGY
FUNCTION
Information Technology (IT) is
responsible for system maintenance,
network management, systems
support, updating software/
hardware, and monitoring District
needs for new equipment.
PROGRAM PERSONNEL
Information Technology
Manager 1
Network Administrator 1
Information Systems
Technician 1
Total FTE 3
INFORMATION
TECHNOLOGY IS
RESPONSIBLE FOR
NETWORK MANAGEMENT
& SYSTEMS SUPPORT
FY 2016-17 GOALS & OBJECTIVES
GOAL ONE
Maintain Secure and Reliable Technology Infrastructure, while
Providing Highly Responsive IT Services, in Accordance with
the District’s IT Strategic Plan (FY 2016-17)
OBJECTIVES
1. Enhance the District’s cyber security with upgrade to next
generation network firewalls.
2. Provide IT support for leading edge remote customer
payment acceptance solutions.
3. Mitigate security risks and elevate staff awareness through
‘test’ phishing email campaign.
4. Limit network down-time to less than 8 hours annually.
GOAL TWO
Assess and Evaluate Existing Technology Solutions to Improve
Operations (FY 2016-17)
OBJECTIVES
1. Deploy new features and improve the utilization of the
Laserfiche electronic document management system.
2. Identify additional District processes to benefit from the use
of the DocuSign digital signature solution.
3. Implement a Data Quality Assurance and Control Program to
establish accountability and ensure the accuracy of data-
driven decision making.
GOAL THREE
Enhance Business Analytics by Making Information More
Accessible and Presentable (FY 2016-17)
OBJECTIVES
1. Meet with program managers to develop understanding of
desired program reporting.
2. Improve data-driven decision making for Customer Service
by implementing a call center business intelligence portal.
3. Develop a business intelligence center within SharePoint
to share reports and provide access to other tools and
applications.
FISCAL YEAR BUDGET 2016-2017page. 82
INFORMATION TECHNOLOGY
KEY PERFORMANCE INDICATORS
AGENCY
IDEAL GOAL OBJECTIVE KEY PERFORMANCE INDICATOR FY 2014-15
ACTUAL
FY 2015-16
PROJECTED
FY 2016-17
PROPOSED
I-A 1 1 Percent of IT strategic plan projects for
fiscal year completed 100%75%100%
IV-D 1 3 Number of ‘test’ phishing email
campaigns delivered N/A N/A 12
I-A 1 4 Number of hours online services down 12 2.5 4
I-D 2 2 Processes automated with DocuSign
digital signature solution NA 3 2
III-C 3 3 Number of staff reporting tools
developed 14 20 10
FY 2015-16 ACCOMPLISHMENTS
• Modernized the data center by implementing
server virtualization and a virtual desktop
infrastructure
• Migrated email to the Office 365 platform,
obtained SharePoint, and upgraded Microsoft
Office software
• The new Web Content Security Filter has
blocked over 5,000 spyware webpage requests
since implementation
• Completed four Post Implementation Evaluation
Reviews.
• Developed six Conservation related reporting
dashboards and tools
• Conducted a comprehensive assessment of our
SCADA wireless radio network
• Transitioned to the Smart Utility Systems
billing portal to support Budget Based Rates,
Conservation, Social Media integration, and plan
for AMI deployment
• Deployed a Call Quality Management solution to
capture contact center call metrics
• All conference rooms received upgraded
technology to support wireless connections and
multiple presenters
• Enhanced mobility, efficiency, and
communications by deploying 12 Microsoft
Surface Pro devices to field staff
• Staff presented “Conservation Through
Transformation” at the 2015 ESRI User
Conference
SIGNIFICANT CHANGES
• Contract services have increased as all copier
maintenance contracts have been consolidated
into the IT budget
• Contract services now includes the
implementation of a new cloud based backup
solution
• Professional development has increased to
provide staff training for GIS and virtual desktops
EAST VALLEY WATER DISTRICT page. 83
PROGRAM BUDGET DETAIL
FY 2014-15
ACTUALS
FY 2015-16
BUDGET
FY 2015-16
PROJECTED
FY 2016-17
PROPOSED
AMOUNT
CHANGED % CHANGE
PERSONNEL EXPENSES
5101 Regular Labor $ 227,299 $ 275,000 $ 278,000 $ 290,000 $ 15,000 5%
5102 Temporary Labor - - - - - 0%
5103 Overtime - - - - - 0%
5200 Benefits 71,455 75,000 89,000 104,000 29,000 39%
OPERATING EXPENSES
6201 Materials & Supplies 42,759 30,000 20,000 30,000 - 0%
6203 Office Supplies 2,052 3,000 2,000 - (3,000)-100%
6301 Contract Services 279,021 225,000 281,000 321,000 96,000 43%
6307 Uniforms - - - 1,000 1,000 100%
6402 Telephone 3,715 3,000 5,500 5,000 2,000 67%
6501 Membership & Dues 547 1,300 1,000 6,000 4,700 362%
6502 Professional Development 5,073 7,000 17,000 14,000 7,000 100%
6504 Meetings - - - 3,000 3,000 100%
IT TOTAL $ 631,921 $ 619,300 $ 693,500 $ 774,000 $ 154,700 25%
INFORMATION TECHNOLOGY
FISCAL YEAR BUDGET 2016-2017page. 84
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EAST VALLEY WATER DISTRICT page. 85
CUSTOMER
SERVICE
FUNCTION
Customer Service is responsible for
responding to customer inquiries,
establishing and discontinuing service,
preparing monthly bills, processing
payments, and collecting outstanding
customer balances. Customer Service
staff continues to explore opportunities
to provide convenient methods of
payments and strives to resolve all
customer concerns on a daily basis.
PROGRAM PERSONNEL
Customer Service Supervisor 1
Senior Customer Service Rep 1
Customer Service Rep III 1
Customer Service Rep II 2
Customer Service Rep I 2
Receptionist 1
Total FTE 8
CUSTOMER SERVICE
STAFF RESPONDS TO
CUSTOMER CONCERNS
ON A DAILY BASIS
FY 2016-17 GOALS & OBJECTIVES
GOAL ONE
Strive to Provide World Class Customer Service
(FY 2014-15 TO FY 2016-17)
OBJECTIVES
1. Attend training specific to enhancing the guest experience.
2. Conduct customer satisfaction surveys.
3. Enhance customer convenience by employing new off-site
payment center options.
GOAL TWO
Improve Departmental / Customer Processes
(FY 2015-16 TO 2017-18)
OBJECTIVES
1. Streamline process for final review of disconnection list to
allow field staff adequate time to perform required service
disconnections / reconnections.
2. Reduce number of customer disconnections by increasing
number of courtesy reminder calls.
GOAL THREE
Improve Customer Awareness and Understanding of District
Processes (FY 2015-16 to 2017-18)
OBJECTIVES
1. Collaborate with Public Affairs to produce video regarding
billing process for display in lobby.
2. Track number and types of customer calls for purpose of
creating an action plan to proactively address customer
questions and concerns.
GOAL FOUR
Practice Prudent Fiscal Management (FY 2016-17 to 2017-18)
OBJECTIVES
1. Present options for cost recovery of electronic payment
merchant fees.
2. Increase utilization of paperless billing.
3. Increase utilization of Pre-Authorized payment bill collection
method.
FISCAL YEAR BUDGET 2016-2017page. 86
CUSTOMER SERVICE
KEY PERFORMANCE INDICATORS
AGENCY
IDEAL GOAL OBJECTIVE KEY PERFORMANCE INDICATOR FY 2014-15
ACTUAL
FY 2015-16
PROJECTED
FY 2016-17
PROPOSED
II-C 1 1 Number of customer service training
sessions attended/held N/A 8 12
IV-A 1 2 Number of customer service surveys
completed & received N/A N/A 100
IV-C 1 3 Number off-site payments received
(Kiosks, PaynearMe)6,158 8,342 9,000
IV-A 2 2 Number of automated phone call
reminders delivered N/A 22,285 34,285
IV-C 3 2 Number of customers enrolled in
paperless billing 1,200 1,626 2,300
IV-C 3 3 Number of customers enrolled in
Pre-Authorized Payment Plan 1,484 1,550 1,750
FY 2015-16 ACCOMPLISHMENTS
• Implemented DocuSign for new water/
wastewater applications
• Implemented call monitoring system for quality
assurance
• Increased customer communication with
automated reminder calls
• Completed and implemented a three year
strategic plan
• Created a Customer Service policy
• Established a policy manual for the daily duties
of the department
• Department received advanced customer
service training
• Created customer service satisfaction surveys
SIGNIFICANT CHANGES
• Contract services, rents and leases, and banking
services have been reduced to reflect savings
when the kiosks are replaced by more cost
effective offsite payment center solutions
• Billing services have been reduced to reflect a
more accurate budget of the cost of this third
party service
• Postage costs have been reduced as a result of
purchasing a metered postage machine
EAST VALLEY WATER DISTRICT page. 87
PROGRAM BUDGET DETAIL
FY 2014-15
ACTUALS
FY 2015-16
BUDGET
FY 2015-16
PROJECTED
FY 2016-17
PROPOSED
AMOUNT
CHANGED % CHANGE
PERSONNEL EXPENSES
5101 Regular Labor $ 398,584 $ 465,000 $ 443,500 $ 483,000 $ 18,000 4%
5102 Temporary Labor 44,054 - 5,000 3,000 3,000 100%
5103 Overtime 6,564 5,000 - 5,000 - 0%
5200 Benefits 221,872 175,000 195,000 234,000 59,000 34%
OPERATING EXPENSES
6201 Materials & Supplies 2,121 3,000 3,000 3,000 - 0%
6203 Office Supplies 7,542 6,000 6,000 3,000 (3,000)-50%
6301 Contract Services 569,570 90,000 115,000 74,000 (16,000)-18%
6302 Banking Services 188,713 300,000 300,000 295,000 (5,000)-2%
6303 Printing & Publishing - - - 4,000 4,000 100%
6304 Legal Services 2,267 5,000 5,000 5,000 - 0%
6306 Rents & Leases - 24,000 12,000 12,000 (12,000)-50%
6307 Uniforms - 20,000 20,000 8,000 (12,000)-60%
6308 Billing Services - 75,000 50,000 52,000 (23,000)-31%
6309 Shut Off Notice Services - 375,000 375,000 378,000 3,000 1%
6402 Telephone 646 1,000 1,000 2,000 1,000 100%
6406 Postage 146,766 160,000 150,000 151,000 (9,000)-6%
6502 Professional Development 46,166 10,000 10,000 14,000 4,000 40%
6503 Education Assistance - 2,500 2,500 3,000 500 20%
6504 Meetings - - - 1,000 1,000 100%
6703 Cash Over/Short (74) - - - - 0%
CUSTOMER SERVICE TOTAL $ 1,634,791 $ 1,716,500 $ 1,693,000 $ 1,730,000 $ 13,500 1%
CUSTOMER SERVICE
FISCAL YEAR BUDGET 2016-2017page. 88
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EAST VALLEY WATER DISTRICT page. 89
METER
SERVICE
FUNCTION
Meter Services is responsible for
completing all on-site related customer
requests such as turning water on/off,
monthly meter readings for billing, and
assisting customers at their residence
when requested. Meter Services staff
may also at times assist the Meter
Maintenance program by installing new
meters, testing meters for accuracy, and
repairing meter leaks.
PROGRAM PERSONNEL
Meter Reader I 3
Meter Reader II 1
Total FTE 4
METER SERVICES SERVES
AS A FIELD EXTENSION OF
CUSTOMER SERVICE
FY 2016-17 GOALS & OBJECTIVES
GOAL ONE
Ensure Accurate and Efficient Reading of Customer Meters
(FY 2016-17)
OBJECTIVES
1. Provide training to new meter reading personnel.
2. Log damaged meter registers into Cityworks to schedule for
replacement.
3. Attend Automated Meter Infrastructure (AMI) training to
prepare for the AMI project implementation.
GOAL TWO
Utilize Opportunities to Create Dialogue with Customers While
Meter Reading to Promote District Outreach (FY 2016-17)
OBJECTIVES
1. Train meter readers on District’s water budget based billing
rate structure.
2. Provide customers information regarding District programs
through verbal communication and handouts.
3. Educate District customers on the importance and
functionality of AMI.
GOAL THREE
Provide Highly Professional and Timely Response to Requests
for On-Site Customer Service Requests (FY 2016-17)
OBJECTIVES
1. Develop meter reader rotation schedule for performance of
customer service duties.
2. Respond to customer generated requests for service within
two hours.
FISCAL YEAR BUDGET 2016-2017page. 90
METER SERVICE
KEY PERFORMANCE INDICATORS
AGENCY
IDEAL GOAL OBJECTIVE KEY PERFORMANCE INDICATOR FY 2014-15
ACTUAL
FY 2015-16
PROJECTED
FY 2016-17
PROPOSED
IV-A 1 2 Number of damaged meter registers
logged into Cityworks for replacement N/A 85 120
IV-A 1 3 Number of participants attending
automated Meter Infrastructure training N/A 4 2
III-A 2 2 Number of handouts on District
conservation programs distributed N/A 2,000 2,000
II-A 3 1 Number of meter readers performing
customer service duties. 2 4 4
FY 2015-16 ACCOMPLISHMENTS
• Reviewed meter routes and cycles and identified
reader workload; adjusted amount of books per
cycle where needed
• Trained staff on preventative maintenance for
plastic meter registers to prevent damage
• Implemented Cityworks logging process for
damaged meter registers
• Trained staff on water budget based rates and
billing system
• Communicated the District’s drought ordinance
and conservation rebates to customers
SIGNIFICANT CHANGES
• Decrease in contract services for large meter
testing due to the replacement of most large
water meters in FY 2014-15 and FY 2015-16
• Labor costs have decreased due to the large
percentage of new staff in the department
EAST VALLEY WATER DISTRICT page. 91
PROGRAM BUDGET DETAIL
FY 2014-15
ACTUALS
FY 2015-16
BUDGET
FY 2015-16
PROJECTED
FY 2016-17
PROPOSED
AMOUNT
CHANGED % CHANGE
PERSONNEL EXPENSES
5101 Regular Labor $ 213,596 $ 225,000 $ 208,000 $ 210,000 $ (15,000)-7%
5103 Overtime 13,328 20,000 20,000 20,000 - 0%
5200 Benefits 82,715 85,000 105,000 104,000 19,000 22%
OPERATING EXPENSES
6201 Materials & Supplies 3,309 3,000 2,500 3,000 - 0%
6202 Tools 278 500 500 1,000 500 100%
6301 Contract Services 8,105 15,000 7,500 5,000 (10,000)-67%
6307 Uniforms - - - 3,000 3,000 100%
6402 Telephone 1,478 3,000 3,000 2,000 (1,000)-33%
6502 Professional Development 239 2,000 1,000 - (2,000)-100%
METER SERVICE TOTAL $ 323,048 $ 353,500 $ 347,500 $ 348,000 $ (5,500)-2%
METER SERVICE
FISCAL YEAR BUDGET 2016-2017page. 92
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INTENTIONALLY
EAST VALLEY WATER DISTRICT page. 93
ENGINEERING
FUNCTION
Engineering is responsible for identifying
and implementing infrastructure
projects needed to provide safe and
reliable water and wastewater service.
Staff administers and manages the
Capital Improvement Program, assists
developers in building new residential
and commercial properties, and
provides support in the maintenance
and repair of water and wastewater
infrastructure.
PROGRAM PERSONNEL
Director of Engineering &
Operations 1 (Vacant)
Associate Engineer 1
Construction Project
Coordinator 1
Senior Engineering
Technician 1
Engineering Technician II 2
Senior Administrative
Assistant 1
Total FTE 7
ENGINEERING
IMPLEMENTS
INFRASTRUCTURE
PROJECTS NEEDED
TO PROVIDE SAFE &
RELIABLE SERVICES
FY 2016-17 GOALS & OBJECTIVES
GOAL ONE
Provide Leadership in the Development and Implementation
of the District’s Capital Improvement Program and Maintain
Compliance with the SWRCB (FY 2016-17)
OBJECTIVES
1. Complete water main replacement projects on Pumalo and
Dwight Streets.
2. Prioritize wastewater main replacement and construct new
mains and lift stations for the SNRC facility.
3. Complete design of Canal Zone booster station project.
4. Complete Canal Zone reservoir site study and design work.
5. Complete Wastewater System Management Plan audit.
GOAL TWO
Foster Partnership Opportunities with Surrounding Agencies
and Other Stakeholders to Provide Benefits to the District and
the Region (FY 2016-17)
OBJECTIVES
1. Complete District section of the Regional Urban Water
Management Plan.
2. Fund District participation in regional Wash Plan and Habitat
Conservation Plan (HCP).
3. Incorporate San Bernardino Valley Municipal Water District
conjunctive use well project into EVWD water supply
planning efforts.
4. Partner with developers on site selection and sizing of
Mountain zone reservoir.
5. Update the District’s development, professional service
and construction agreements along with the policy for
implementing them.
GOAL THREE
Implement Modernization Updates Using Programs and/or
Software to Track Customer Service Efficiency (FY 2016-17)
OBJECTIVES
1. Develop tracking system utilizing City Works for
miscellaneous fees.
2. Develop tracking system for Project Coordinator inspections
utilizing City Works.
3. Develop tracking system utilizing City Works for Plan
Checking.
4. Continue updating GIS Basemap.
FISCAL YEAR BUDGET 2016-2017page. 94
ENGINEERING
KEY PERFORMANCE INDICATORS
AGENCY
IDEAL GOAL OBJECTIVE KEY PERFORMANCE INDICATOR FY 2014-15
ACTUAL
FY 2015-16
PROJECTED
FY 2016-17
PROPOSED
I-A 1 1 Number of Fully Funded FY 2016-17 CIP
projects initiated 5 4 8
I-B 1 5 SSMP annual audit completed N/A N/A 100%
I-A 2 1 Regional Urban Water Management
Plan completed N/A N/A 100%
I-B 3 4 Number of updates to GIS base map
completed 50%75%75%
FY 2015-16 ACCOMPLISHMENTS
• Completed the Plant 134 Booster Station
Upgrade
• Completed the Plant 134 “Getaway Capacity”
pipeline improvement
• Completed wastewater capacity improvements
on Church and Whitlock
• Completed 6 Valaria manhole replacements
• Completed the North Fork Santa Ana River and
Plunge Creek Crossing Assessment
• Completed the North Fork pipeline survey
• Completed the wastewater and water plan
reviews for the Glenrose Ranch Development,
Tract 16745
• Completed 38 Plant drawing updates
• Completed 5,405 meter updates/leaks logged
into GIS & Cityworks
• Completed 500 meter service area updates
(MSA) for (Budget based billing accounts)
• Completed 110 various maps using GIS for
different departments
• Completed Developer Handbook
• Completed the update to EVWD standard
drawings for water and wastewater
SIGNIFICANT CHANGES
• Labor has increased to reflect two new positions:
Director of Engineering and Operations, and
Construction Project Coordinator
• Contract Services has increased to support the
need for GIS work on District digital maps
• Excavation permit expenditures were moved
from Operations to the Engineering department
EAST VALLEY WATER DISTRICT page. 95
PROGRAM BUDGET DETAIL
FY 2014-15
ACTUALS
FY 2015-16
BUDGET
FY 2015-16
PROJECTED
FY 2016-17
PROPOSED
AMOUNT
CHANGED % CHANGE
PERSONNEL EXPENSES
5101 Regular Labor $ 597,498 $ 436,000 $ 632,500 $ 549,000 $ 113,000 26%
5102 Temporary Labor 4,519 5,000 5,000 - (5,000)-100%
5103 Overtime 2,044 1,500 1,500 2,000 500 33%
5200 Benefits 248,626 165,000 167,000 272,000 107,000 65%
OPERATING EXPENSES
6201 Materials & Supplies - - - 10,000 10,000 100%
6202 Tools - 3,500 4,000 4,000 500 14%
6203 Office Supplies 5,902 8,500 8,000 9,000 500 6%
6301 Contract Services 241,085 157,500 200,000 200,000 42,500 27%
6303 Printing & Publishing - - - 3,000 3,000 100%
6304 Legal Services 21,186 25,000 25,000 15,000 (10,000)-40%
6307 Uniforms - 2,000 2,730 5,000 3,000 150%
6402 Telephone 2,465 3,000 2,400 2,000 (1,000)-33%
6405 Permits 46,652 46,000 30,000 120,000 74,000 161%
6406 Postage 332 500 100 1,000 500 100%
6501 Membership & Dues 1,082 1,500 1,000 2,000 500 33%
6502 Professional Development 20,392 15,500 15,420 22,000 6,500 42%
6504 Meetings 20,392 15,500 15,420 3,000 (12,500)-81%
ENGINEERING TOTAL $ 1,212,175 $ 886,000 $ 1,110,070 $ 1,219,000 $ 333,000 38%
ENGINEERING
FISCAL YEAR BUDGET 2016-2017page. 96
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INTENTIONALLY
EAST VALLEY WATER DISTRICT page. 97
WATER
PRODUCTION
FUNCTION
Water Production is responsible for
the daily monitoring and operations
of the entire water production system,
which includes 18 wells, 18 reservoirs
and 24 booster stations. This program
also ensures the timely preventative
maintenance of all pumps and motors
for wells and boosters. Responsibilities
also include:
• Daily flow adjustment, irrigation
delivery and repairs for the North
Fork Canal.
PROGRAM PERSONNEL
Operations Manager 1
Senior Water Production
Operator 1
Water Production
Operator III 4
Administrative Assistant 1
Total FTE 7
WATER PRODUCTION
IS RESPONSIBLE
FOR MONITORING &
OPERATING THE
ENTIRE WATER SYSTEM
FY 2016-17 GOALS & OBJECTIVES
GOAL ONE
Identify System Improvement Opportunities to Increase Water
Production and Distribution Efficiencies (FY 2016-17)
OBJECTIVES
1. Install pressure regulating valves to facilitate transfer of
water produced by Plant 134 to lower zones.
2. Implement SCADA programming to coordinate with
pressure regulating valves.
3. Evaluate electrical saving opportunities using programs
available through Southern California Edison.
GOAL TWO
Utilize Computerized Asset Management Systems to Maintain
Electronic Production Records and Reports (FY 2016-17)
OBJECTIVES
1. Implement a training program to ensure understanding of
recording maintenance in Cityworks.
2. Implement preventative maintenance schedules for water
production facilities.
GOAL THREE
Ensure System Reliability Through Routine System Inspections
and Testing (FY 2016-17)
OBJECTIVES
1. Increase water pump and reservoir inspections to
comply with State Water Resources Control Board
recommendations.
2. Develop and prioritize a list of pumps and reservoirs that
require maintenance.
3. Incorporate projects identified by inspections into District
Capital Improvement Program.
FISCAL YEAR BUDGET 2016-2017page. 98
WATER PRODUCTION
KEY PERFORMANCE INDICATORS
AGENCY
IDEAL GOAL OBJECTIVE KEY PERFORMANCE INDICATOR FY 2014-15
ACTUAL
FY 2015-16
PROJECTED
FY 2016-17
PROPOSED
I-D 1 1 Pressure regulating valves installed N/A 1 1
I-D 2 2
Complete preventative maintenance
schedules for Water Production
facilities
50%50%50%
I-A 3 1 Number of reservoirs inspected per
year 2 4 4
I-A 3 3 Pumps/reservoirs scheduled for repair
or replacement 4 2 4
FY 2015-16 ACCOMPLISHMENTS
• Implemented Cityworks maintenance work
orders
• Conducted production meter audit and
standardized all meters within Plants across the
District
• Improved accuracy of monthly reports to local
agencies
• Increased staff knowledge of North Fork Water
Company
• Implemented electronic notification of North
Fork irrigation deliveries using the EVWD
website
• Participated in SCE Demand Bidding program
resulting in reduced utility costs
SIGNIFICANT CHANGES
• Contract Services has increased to provide
funding for improving security and system
documentation for the District’s telemetry
system
• Purchased water has increased significantly to
allow the District to purchase additional water
made available by the State
• Water Assessments have increased significantly
to fund District participation in NFWC pipeline
upgrade projects
• Electricity cost projections have been reduced
to reflect pumping efficiencies and participation
in SCE programs
• Permits have increased to account for new $4
per connections charge being considered by the
SWRCB
EAST VALLEY WATER DISTRICT page. 99
PROGRAM BUDGET DETAIL — ADMINISTRATION
FY 2014-15
ACTUALS
FY 2015-16
BUDGET
FY 2015-16
PROJECTED
FY 2016-17
PROPOSED
AMOUNT
CHANGED % CHANGE
PERSONNEL EXPENSES
5101 Regular Labor $ 218,389 $ 198,000 $ 184,500 $ 194,000 $ (4,000)-2%
5103 Overtime 114 500 500 1,000 500 100%
5104 Standby 21,142 20,000 20,000 15,000 (5,000)-25%
5200 Benefits 104,933 65,000 110,000 81,000 16,000 25%
OPERATING EXPENSES
6201 Materials & Supplies 32 - - - - 0%
6202 Tools - - - 5,000 5,000 100%
6203 Office Supplies 4,313 4,000 6,000 4,000 - 0%
6301 Contract Services 42,010 33,500 33,500 59,000 25,500 76%
6307 Uniforms 449 10,000 10,000 12,000 2,000 20%
6402 Telephone 12,225 15,000 15,000 14,000 (1,000)-7%
6405 Permits - - - - - 0%
6501 Membership & Dues 129 2,000 2,000 3,000 1,000 50%
6502 Professional Development 11,419 5,000 5,000 6,000 1,000 20%
6503 Education Assistance 100 - - - - 0%
ADMINISTRATION TOTAL $ 415,255 $ 353,000 $ 386,500 $ 394,000 $ 41,000 12%
WATER PRODUCTION
FISCAL YEAR BUDGET 2016-2017page. 100
WATER PRODUCTION
PROGRAM BUDGET DETAIL — SOURCE OF SUPPLY/WELLS
FY 2014-15
ACTUALS
FY 2015-16
BUDGET
FY 2015-16
PROJECTED
FY 2016-17
PROPOSED
AMOUNT
CHANGED % CHANGE
PERSONNEL EXPENSES
5101 Regular Labor $ 234,053 $ 255,000 $ 230,000 $ 261,000 $ 6,000 2%
5103 Overtime 24,819 25,000 25,000 25,000 - 0%
5200 Benefits 112,923 75,000 75,000 99,000 24,000 32%
OPERATING EXPENSES
6101 Purchased Water 123,057 200,000 200,000 750,000 550,000 275%
6102 Groundwater
Replenishment 288,419 175,000 175,000 163,000 (12,000)-7%
6103 Water Assessment 189,379 200,000 200,000 332,000 132,000 66%
6201 Materials & Supplies 22,385 40,000 40,000 45,000 5,000 13%
6204 Chemicals 162,804 150,000 120,000 150,000 - 0%
6301 Contract Services 75,550 150,000 111,500 150,000 - 0%
6402 Telephone 626 - - - 0%
6403 Electricity 1,497,656 2,000,000 1,250,000 1,000,000 (1,000,000)-50%
6405 Permits - 8,000 24,000 100,000 92,000 1150%
SOURCE OF SUPPLY/
WELLS TOTAL $ 2,731,671 $3,278,000 $ 2,450,500 $ 3,075,000 $ (203,000)-6%
PROGRAM BUDGET DETAIL — BOOSTING AND PUMPING
FY 2014-15
ACTUALS
FY 2015-16
BUDGET
FY 2015-16
PROJECTED
FY 2016-17
PROPOSED
AMOUNT
CHANGED % CHANGE
PERSONNEL EXPENSES
5101 Regular Labor $ 78,041 $ 85,000 $ 80,000 $ 85,000 $ - 0%
5103 Overtime 4,410 5,000 5,000 5,000 - 0%
5200 Benefits 32,761 25,000 25,000 29,000 4,000 16%
OPERATING EXPENSES
6201 Materials & Supplies 17,310 20,000 20,000 20,000 - 0%
6301 Contract Services 10,629 75,000 75,000 75,000 - 0%
6403 Electricity 471,017 750,000 500,000 500,000 (250,000)-33%
BOOSTING & PUMPING TOTAL $ 614,168 $ 960,000 $ 705,000 $ 714,000 $ (246,000)-26%
EAST VALLEY WATER DISTRICT page. 101
WATER PRODUCTION
PROGRAM BUDGET DETAIL — TRANSMISSION AND DISTRIBUTION
FY 2014-15
ACTUALS
FY 2015-16
BUDGET
FY 2015-16
PROJECTED
FY 2016-17
PROPOSED
AMOUNT
CHANGED % CHANGE
PERSONNEL EXPENSES
5101 Regular Labor $ 62,744 $ 80,000 $ 75,000 $ 86,000 $ 6,000 8%
5103 Overtime 6,236 5,000 5,000 5,000 - 0%
5200 Benefits 51,969 25,000 25,000 30,000 5,000 20%
OPERATING EXPENSES
6201 Materials & Supplies 3,273 10,000 10,000 10,000 - 0%
6204 Chemicals 22,702 40,000 40,000 45,000 5,000 13%
6301 Contract Services 38,323 40,000 40,000 45,000 5,000 13%
TRANSMISSION &
DISTRIBUTION TOTAL $ 185,247 $ 200,000 $ 195,000 $ 221,000 $ 21,000 11%
FISCAL YEAR BUDGET 2016-2017page. 102
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EAST VALLEY WATER DISTRICT page. 103
WATER
TREATMENT
FUNCTION
Water Treatment is responsible for
the daily operation of water treatment
facilities, namely Plant 134, Plant 39 and
Plant 28. Plant 134 is a Surface Water
Treatment Plant that takes in water from
the Santa Ana River or the State Water
Project via the North Fork Canal.
PROGRAM PERSONNEL
Water Production Supervisor 1
Senior Treatment
Plant Operator 1
Total FTE 2
WATER TREATMENT
IS RESPONSIBLE FOR
OPERATING WATER
TREATMENT FACILITIES
FY 2016-17 GOALS & OBJECTIVES
GOAL ONE
Evaluate Maintenance at Well-Head Treatment Facilities to
Optimize Efficiencies (FY 2016-17)
OBJECTIVES
1. Replace GAC Plant 28 nozzles and tank lining.
2. Conduct analysis of inactive mobile treatment units and
determine whether they should be rehabilitated or sold.
GOAL TWO
Increase Operational Efficiencies for Surface Water Treatment
Plant 134 (FY 2016-17)
OBJECTIVES
1. Document and track all preventative maintenance for
equipment and motors at the Plant.
2. Implement electronic tracking of membrane filter repairs and
maintenance.
3. Implement more efficient process for sludge removal when
Plant is operating at higher capacity.
FISCAL YEAR BUDGET 2016-2017page. 104
WATER TREATMENT
KEY PERFORMANCE INDICATORS
AGENCY
IDEAL GOAL OBJECTIVE KEY PERFORMANCE INDICATOR FY 2014-15
ACTUAL
FY 2015-16
PROJECTED
FY 2016-17
PROPOSED
I- A 1 2 Number of mobile treatment units
reactivated or sold N/A N/A 3
I-D 2 1
Percent of equipment and motors at
Treatment Plant on preventative
maintenance schedules
0%50%90%
I-D 2 2 Number of filter membranes repaired N/A 540 675
IV-A 2 3 Tons of sludge removed Unknown 400 500
FY 2015-16 ACCOMPLISHMENTS
• Trained all Production staff on Treatment Plant
operations and maintenance
• Implemented a preventative maintenance
schedule for equipment and motors
• Participated in the Plant 134 upgrade project
• Documented bypass flow process
SIGNIFICANT CHANGES
• Electricity costs at Plant 134 are expected
to increase now that the getaway pipeline
expansion project is complete and will allow the
plant to operate at a higher capacity
EAST VALLEY WATER DISTRICT page. 105
PROGRAM BUDGET DETAIL
FY 2014-15
ACTUALS
FY 2015-16
BUDGET
FY 2015-16
PROJECTED
FY 2016-17
PROPOSED
AMOUNT
CHANGED % CHANGE
PERSONNEL EXPENSES
5101 Regular Labor $ 213,599 $ 211,000 $ 206,500 $ 217,000 $ 6,000 3%
5103 Overtime 8,875 10,000 10,000 10,000 - 0%
5200 Benefits 74,531 52,000 81,000 69,000 17,000 33%
OPERATING EXPENSES
6201 Materials & Supplies 31,540 15,000 10,000 15,000 - 0%
6204 Chemicals 80,788 150,000 125,000 150,000 - 0%
6301 Contract Services 170,538 160,500 165,500 166,000 5,500 3%
6402 Telephone 8,380 7,500 11,000 - (7,500)-100%
6403 Electricity 134,576 125,000 200,000 200,000 75,000 60%
6405 Permits 250 5,000 - - (5,000)-100%
WATER TREATMENT TOTAL $ 723,077 $ 736,000 $ 809,000 $ 827,000 $ 91,000 12%
WATER TREATMENT
FISCAL YEAR BUDGET 2016-2017page. 106
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INTENTIONALLY
EAST VALLEY WATER DISTRICT page. 107
WATER
QUALITY
FUNCTION
Water Quality is responsible for
ensuring District compliance with state
and federal drinking water regulations.
This program also manages, supervises
and coordinates the activities of fire
service backflow protection devices,
customer-owned backflow protection
devices, water sampling and testing,
and fire hydrant flushing.
PROGRAM PERSONNEL
Water Quality Coordinator 1
Water Quality Technician 1
Total FTE 2
WATER QUALITY
COMPLIES WITH ALL
REQUIRED DRINKING
WATER REGULATIONS
FY 2016-17 GOALS & OBJECTIVES
GOAL ONE
Provide Safe and Reliable Water to Our Customers
(FY 2016-17)
OBJECTIVES
1. Ensure water sampling and testing as required by the State
Water Resources Control Board.
2. Collect source water quality data for improving current and
future treatment operations.
3. Complete sampling as required for EPA LT2 Rule schedule.
GOAL TWO
Retrofit Flush-Out valves to Control Discharge Flows and
Enable the District to Account for Water Loss (FY 2016-17)
OBJECTIVES
1. Identify and prioritize 12 flush-out valves in the distribution
system.
2. Collaborate with water maintenance to schedule and
perform appropriate modifications.
GOAL THREE
Provide Backflow Testing Services to District Customers
to Improve Program Compliance and Enhance Customer
Relations (FY 2016-17)
OBJECTIVES
1. Assign qualified staff to perform annual testing.
2. Provide requirement information and purpose of program to
customers through an interactive notification process.
3. Improve overall compliance by completing tests on all active
and inactive devices.
4. Recover program cost of service through backflow testing
fee assessed monthly (misc. fees schedule).
FISCAL YEAR BUDGET 2016-2017page. 108
WATER QUALITY
KEY PERFORMANCE INDICATORS
AGENCY
IDEAL GOAL OBJECTIVE KEY PERFORMANCE INDICATOR FY 2014-15
ACTUAL
FY 2015-16
PROJECTED
FY 2016-17
PROPOSED
I-A 1 1,2,3 Percent of LT2, Title 22 sampling
program compliance N/A 100%100%
I-D 2 1 Number of flush out valves identified
and modified in the District N/A N/A 12
I-A 3 3
Number of customers with backflow
devices in compliance with state
standards
N/A 90%90%
FY 2015-16 ACCOMPLISHMENTS
• Completed staff training on Utility Billing and
mapping Software
• Completed Tri-Annual Lead and Copper Rule
Sampling
• Disposed of Uranium Resin (Plant 40)
• Completed quarterly source water monitoring as
required
• Completed approximately 80 Cross Connection
surveys, resulting in numerous new backflow
installations
• Installed 3 new auto flush units
• Modified flushing protocols to discharge waste
into sanitary wastewater when applicable
SIGNIFICANT CHANGES
• Contract Services budget has increased to
account for the cost of a watershed sanitary
survey required by the SWRCB
• Contract Services has also increased to cover
additional Title 22 sampling
EAST VALLEY WATER DISTRICT page. 109
PROGRAM BUDGET DETAIL
FY 2014-15
ACTUALS
FY 2015-16
BUDGET
FY 2015-16
PROJECTED
FY 2016-17
PROPOSED
AMOUNT
CHANGED % CHANGE
PERSONNEL EXPENSES
5101 Regular Labor $ 69,431 $ 80,000 $ 69,000 $ 81,000 $ 1,000 1%
5103 Overtime 568 3,000 3,000 2,000 (1,000)-33%
5200 Benefits 31,849 22,500 37,500 30,000 7,500 33%
SOURCE OF SUPPLY WELLS OPERATING EXPENSES
6201 Materials & Supplies 5,985 14,500 12,000 13,000 (1,500)-10%
6301 Contract Services 61,426 50,000 50,000 101,000 51,000 102%
6307 Uniforms 132 - - 3,000 3,000 100%
TRANSMISSION AND DISTRIBUTION PERSONNEL EXPENSES
5101 Regular Labor 67,624 80,000 80,000 81,000 1,000 1%
5103 Overtime 194 - - 2,000 2,000 100%
5200 Benefits 20,820 22,500 22,500 30,000 7,500 33%
TRANSMISSION AND DISTRIBUTION OPERATING EXPENSES
6201 Materials & Supplies 5,169 - - - - 0%
6202 Tools 1,575 5,000 3,000 5,000 - 0%
6301 Contract Services 67,516 62,000 62,000 57,000 (5,000)-8%
6406 Postage 1,838 2,500 2,500 2,000 (500)-20%
WATER QUALITY TOTAL $ 334,127 $ 342,000 $ 341,500 $ 407,000 $ 65,000 19%
WATER QUALITY
FISCAL YEAR BUDGET 2016-2017page. 110
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INTENTIONALLY
EAST VALLEY WATER DISTRICT page. 111
WATER
MAINTENANCE
FUNCTION
Water Maintenance is responsible for
the daily repair and maintenance of
the District’s water transmission and
distribution pipelines, and all related
equipment, including fire hydrants,
meters, valves, and meter vaults.
PROGRAM PERSONNEL
Field Service Supervisor 1
Senior Field Service Worker 2
Field Service Worker III 2
Field Service Worker II 4
Field Service Worker I 3
Total FTE 12
WATER MAINTENANCE
MAINTAINS THE DISTRICT’S
WATER TRANSMISSION &
DISTRIBUTION SYSTEM
FY 2016-17 GOALS & OBJECTIVES
GOAL ONE
Expand Knowledge Base of Employees and Reduce Staff
Exposure to Hazards in the Work Environment through
Professional Development and Enhanced Safety Training
(FY 2016-17)
OBJECTIVES
1. Implement On-Site Safety Training Program developed
through the Leadership Academy.
2. Schedule regular training for Personal Protective Equipment,
material usage, tool handling, and traffic safety.
GOAL TWO
Encourage Continued Education and Technology Training to
Support Advancement Opportunities (FY 2016-17)
OBJECTIVES
1. Conduct in-house certification training programs.
2. Utilize District learning lab to increase exposure to Microsoft
Office and typing programs.
3. Increase number of tablets deployed in the field.
GOAL THREE
Utilize Staff to Provide Additional Support that Enhances
World Class Customer Service (FY 2016-17)
OBJECTIVES
1. Train staff to conduct Water Conservation activities.
2. Train staff to support facilities related coverage.
3. Implement a staff rotation schedule to allow for training on
various trucks and equipment.
GOAL FOUR
Implement a Valve Shut Down Program at District Plants as
Part of Emergency Response Plan (FY 2016-17)
OBJECTIVES
1. Collect GPS data for valves at Plants and provide to
Engineering for inclusion in GIS database.
2. Exercise valves at Plants in preparation for emergency shut
downs.
3. Identify Plant valves that require repair.
4. Identify closed valves at pressure zone splits to document
locations on District distribution maps.
FISCAL YEAR BUDGET 2016-2017page. 112
WATER MAINTENANCE
KEY PERFORMANCE INDICATORS
AGENCY
IDEAL GOAL OBJECTIVE KEY PERFORMANCE INDICATOR FY 2014-15
ACTUAL
FY 2015-16
PROJECTED
FY 2016-17
PROPOSED
IV–D 1 2
Percent of staff trained on safety
procedures to prevent injuries and
avoid hazardous situations in the field
100%100%100%
II-D 2 1 In-house certification training
classes held 0 0 4
II-D 2 3
Number of tablets used for
documentation of maintenance
work orders
6 8 10
I-C 4 2 Number of practice emergency Plant
shut downs performed N/A 10 10
I-A 4 4 Percent of the District zone splits
identified and properly documented 0%0%%50%
FY 2015-16 ACCOMPLISHMENTS
• Implemented annual ride-along evaluations for
all DOT drivers
• Conducted traffic control and competent person
training
• Conducted daily vehicle inspections and
coordinated repairs
• Trained staff on Cityworks to manage assets and
track work activity
• Created a valve shut down program as part of
our Emergency Response Plan
• Exercised 1,500 gate valves
• Serviced 2,000 hydrants
• Repaired/replaced 184 service leaks
• Repaired 119 main leaks
• Repaired 17 vault lids
• Responded to 1,798 call outs after hours
SIGNIFICANT CHANGES
• One position has been reassigned to the
Engineering Department to assist with
management of pipeline construction projects
• Labor and benefits increased as two field staff
were added to form two complete pipeline
crews
• Tools increased $22,000 to replace non-capital
equipment
• Permit costs were moved to the Engineering
department
EAST VALLEY WATER DISTRICT page. 113
PROGRAM BUDGET DETAIL — FIELD MAINTENANCE ADMINISTRATION
FY 2014-15
ACTUALS
FY 2015-16
BUDGET
FY 2015-16
PROJECTED
FY 2016-17
PROPOSED
AMOUNT
CHANGED % CHANGE
PERSONNEL EXPENSES
5101 Regular Labor $ 323,084 $ 235,000 $ 216,000 $ 105,000 $ (130,000)-55%
5103 Overtime 250 - - - - 0%
5104 Standby 13,396 20,000 20,000 20,000 - 0%
5200 Benefits 117,805 72,000 96,000 42,000 (30,000)-42%
OPERATING EXPENSES
6203 Office Supplies 3,084 3,000 3,000 3,000 - 0%
6303 Printing & Publishing - - - - - 0%
6402 Telephone 15,048 15,000 15,000 21,000 6,000 40%
6501 Membership & Dues 2,203 500 500 2,000 1,500 300%
6502 Professional Development 7,162 10,000 10,000 18,000 8,000 80%
6503 Education Assistance - - - 5,000 5,000 100%
FIELD MAINTENANCE
ADMINISTRATION TOTAL $ 482,032 $ 355,500 $ 360,500 $ 216,000 $ (139,500)-39%
WATER MAINTENANCE
FISCAL YEAR BUDGET 2016-2017page. 114
WATER MAINTENANCE
PROGRAM BUDGET DETAIL — WATER MAINTENANCE
FY 2014-15
ACTUALS
FY 2015-16
BUDGET
FY 2015-16
PROJECTED
FY 2016-17
PROPOSED
AMOUNT
CHANGED % CHANGE
PERSONNEL EXPENSES
5101 Regular Labor $ 640,991 $ 690,000 $ 696,000 $ 727,000 $ 37,000 5%
5103 Overtime 131,274 150,000 150,000 150,000 - 0%
5200 Benefits 328,918 250,000 325,000 316,000 66,000 26%
OPERATING EXPENSES
6201 Materials & Supplies 328,756 245,000 175,000 205,000 (40,000)-16%
6202 Tools 9,933 5,000 2,000 27,000 22,000 440%
6301 Contract Services 282,401 12,000 75,000 14,000 2,000 17%
6307 Uniforms 1,795 20,000 20,000 20,000 - 0%
6310 Street Services - 250,000 275,000 300,000 50,000 20%
6405 Permits 45,360 50,000 60,000 - (50,000)-100%
WATER MAINTENANCE TOTAL $ 1,769,428 $ 1,672,000 $ 1,778,000 $ 1,759,000 $ 87,000 5%
EAST VALLEY WATER DISTRICT page. 115
WASTEWATER
MAINTENANCE
FUNCTION
Wastewater Maintenance is responsible
for the maintenance and repair of
the 208 miles of the wastewater
conveyance system. Based on the
Wastewater System Maintenance Plan,
crews complete preventative video
monitoring, scheduled maintenance,
system repairs, and emergency repairs.
PROGRAM PERSONNEL
Field Service Worker II 2
Field Service Worker I 2
Total FTE 4
WASTEWATER
MAINTENANCE
REPAIRS & MAINTAINS
A 208-MILE SYSTEM
FY 2016-17 GOALS & OBJECTIVES
GOAL ONE
Support Future Sanitary Needs of the SNRC by Evaluating the
Fats, Oils and Grease (FOG) Entering the District’s Wastewater
Collections System (FY 2016-17)
OBJECTIVES
1. Identify FOG monitoring compliance agency.
2. Determine how FOG is generated.
3. Explore requirements to implement FOG program.
4. Identify food establishments in service area that will need
regulation.
5. Familiarize staff with compliance standards.
GOAL TWO
Continue Wastewater Collection System Maintenance and
Management (FY 2016-17)
OBJECTIVES
1. Video at least sixty miles of wastewater main to complete a
full system review by FY 2018-19.
2. Coordinate with Customer Service to identify septic tank
owners and partner with Engineering to map them on GIS.
3. Encourage employees to attain the Grade I Collection
System Maintenance certification.
4. Zero wastewater spills/overflows reportable to the State
Water Resources Control Board.
FISCAL YEAR BUDGET 2016-2017page. 116
WASTEWATER MAINTENANCE
KEY PERFORMANCE INDICATORS
AGENCY
IDEAL GOAL OBJECTIVE KEY PERFORMANCE INDICATOR FY 2014-15
ACTUAL
FY 2015-16
PROJECTED
FY 2016-17
PROPOSED
I-A 2 1 Miles of wastewater line inspected
by video 32 60 60
I-D 2 2 Percent of septic tanks identified and
documented in District GIS system N/A 60%100%
II-D 2 3 Number of employees with Collection
Grade I Certification N/A 2 2
I-D 2 4 Reportable wastewater incidents to
SWRCB 0 0 0
FY 2015-16 ACCOMPLISHMENTS
• Enhanced wastewater maintenance cross-
training program
• Performed sixty miles of wastewater main video
• Three staff obtained Grade 1 collection systems
maintenance
• Jetted 240 miles of wastewater
• Identified approximately 1000 septic tank
owners
• Completed video (CCTV) of Patton State
Hospital
SIGNIFICANT CHANGES
• Labor increased with four full-time staff now
dedicated to video logging and jetting the
collection system
• Treatment Services increased $360,000 to
reflect phase 2 of the City of San Bernardino
wastewater treatment rate increases
EAST VALLEY WATER DISTRICT page. 117
PROGRAM BUDGET DETAIL
FY 2014-15
ACTUALS
FY 2015-16
BUDGET
FY 2015-16
PROJECTED
FY 2016-17
PROPOSED
AMOUNT
CHANGED % CHANGE
PERSONNEL EXPENSES
5101 Regular Labor $ 116,739 $ 135,000 $ 155,000 $ 242,000 $ 107,000 79%
5103 Overtime 13,195 3,000 3,000 3,000 - 0%
5200 Benefits 49,517 55,000 64,000 115,000 60,000 109%
OPERATING EXPENSES
6201 Materials & Supplies 26,332 30,000 20,000 27,000 (3,000)-10%
6202 Tools 4,559 5,000 2,000 5,000 - 0%
6301 Contract Services 238,057 228,000 200,000 228,000 - 0%
6307 Uniforms - 3,000 3,000 3,000 - 0%
6305 Treatment Services 6,907,828 7,250,000 7,250,000 7,610,000 360,000 5%
WASTEWATER MAINT. TOTAL $ 7,356,227 $ 7,709,000 $ 7,697,000 $ 8,233,000 $ 524,000 7%
WASTEWATER MAINTENANCE
FISCAL YEAR BUDGET 2016-2017page. 118
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INTENTIONALLY
EAST VALLEY WATER DISTRICT page. 119
FACILITIES
MAINTENANCE
FUNCTION
Facilities Maintenance is responsible
for the complete maintenance and
repair of all District facilities, including
Administration Buildings, water facilities,
District owned vacant properties and
easements.
PROGRAM PERSONNEL
Facilities Maintenance
Coordinator 1
Total FTE 1
FACILITIES MAINTENANCE
REPAIRS & MAINTAINS ALL
DISTRICT FACILITIES
FY 2016-17 GOALS & OBJECTIVES
GOAL ONE
Continue to Ensure the Functional Upkeep of District Facilities
(FY 2016-17)
OBJECTIVES
1. Conduct evaluation of the District Facilities and create
prioritized upgrade list.
2. Submit project sheets to request funding for facility
upgrades.
GOAL TWO
Continue to Manage the Headquarters to a Level that Ensures
the Facility is Always Aesthetically Pleasing, Clean, Sanitary,
and Safe (FY 2016-17)
OBJECTIVES
1. Promptly repair/ replace any problematic building systems.
2. Work with safety and security committee to address
Headquarter concerns.
GOAL THREE
Develop a Facilities Maintenance Program to Track and
Anticipate Future Costs Associated with all District Facilities
(FY 2016-17)
OBJECTIVES
1. Create an RFP for the Facilities Maintenance Program.
2. Interview qualified vendors.
3. Select appropriate vendor.
4. Collaborate with selected vendor to build facility update
schedule.
FISCAL YEAR BUDGET 2016-2017page. 120
FACILITIES MAINTENANCE
KEY PERFORMANCE INDICATORS
AGENCY
IDEAL GOAL OBJECTIVE KEY PERFORMANCE INDICATOR FY 2014-15
ACTUAL
FY 2015-16
PROJECTED
FY 2016-17
PROPOSED
I-A 1 2 Facility upgrade projects completed N/A 2 2
I-D 2 1 Respond to maintenance requests daily 100%100%100%
I-A 2 3 Number of safety/security issues
addressed N/A 5 3
I-D 3 4 Number of facility maintenance
schedules completed N/A N/A 4
FY 2015-16 ACCOMPLISHMENTS
• Tracked all facilities maintenance in the
Cityworks Program
• Established a written level of service standards
for the Headquarters to be used during the
Facilities rental process
• Organized Safety Data Sheets throughout each
department
• Completed upgrades to Plant 127
SIGNIFICANT CHANGES
• Contract Services for program administration
has increased to support the implementation
of a long term preventative maintenance
and equipment replacement schedule
implementation effort
• Contract Service for facilities has decreased
as related projects have been moved from
this program’s operating budget to the capital
budget
EAST VALLEY WATER DISTRICT page. 121
PROGRAM BUDGET DETAIL
FY 2014-15
ACTUALS
FY 2015-16
BUDGET
FY 2015-16
PROJECTED
FY 2016-17
PROPOSED
AMOUNT
CHANGED % CHANGE
PERSONNEL EXPENSES
5101 Regular Labor $ 56,477 $ 85,000 $ 86,000 $ 89,000 $ 4,000 5%
5103 Overtime 13,669 25,000 25,000 25,000 - 0%
5200 Benefits 21,530 30,000 53,000 37,000 7,000 23%
ADMINISTRATION OPERATING EXPENSES
6201 Materials & Supplies 25,482 20,000 25,000 25,000 5,000 25%
6202 Tools 1,879 2,000 2,000 2,000 - 0%
6301 Contract Services 316,099 35,000 35,000 86,000 51,000 146%
6306 Rents & Leases 5,009 12,000 6,000 - (12,000)-100%
6307 Uniforms 79 12,000 10,000 11,000 (1,000)-8%
6311 Landscape Services - 55,000 93,000 56,000 1,000 2%
6312 Janitorial Services 420 125,000 100,000 125,000 - 0%
6313 Facilities Repair - - 2,000 - - 0%
6401 Utilities 35,878 10,000 10,000 11,000 1,000 10%
6402 Telephone 52,929 75,000 60,000 75,000 - 0%
6403 Electricity 98,524 100,000 120,000 120,000 20,000 20%
SOURCE OF SUPPLY/WELLS OPERATING EXPENSES
6201 Materials & Supplies - 5,000 5,000 5,000 - 0%
6301 Contract Services 1,225 35,000 35,000 5,000 (30,000)-86%
6311 Landscape Services - 40,000 40,000 40,000 - 0%
PUMPS AND BOOSTERS OPERATING EXPENSES
6201 Materials & Supplies - 5,000 5,000 5,000 - 0%
6301 Contract Services - 25,000 25,000 5,000 (20,000)-80%
6311 Landscape Services 340 35,000 35,000 35,000 - 0%
TREATMENT OPERATING EXPENSES
6201 Materials & Supplies 179 5,000 5,000 5,000 - 0%
6301 Contract Services 8,614 25,000 25,000 13,000 (12,000)-48%
6311 Landscape Services - 12,000 12,000 14,000 2,000 17%
6401 Utilities 11,229 15,000 15,000 15,000 - 0%
FACILITIES MAINT. TOTAL $ 649,562 $ 788,000 $ 829,000 $ 804,000 $ 16,000 2%
FACILITIES MAINTENANCE
FISCAL YEAR BUDGET 2016-2017page. 122
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INTENTIONALLY
EAST VALLEY WATER DISTRICT page. 123
FLEET
MAINTENANCE
FUNCTION
Fleet Maintenance is responsible for the
maintenance and repair of the District’s
fleet, which includes approximately
54 vehicles and 15 pieces of heavy
equipment. Fleet maintenance is also
responsible for maintaining air quality
regulations, vehicle registration and
transportation requirements.
PROGRAM PERSONNEL
Senior Equipment Mechanic 1
Equipment Mechanic II 1
Total FTE 2
FLEET MAINTENANCE
REPAIRS & MAINTAINS THE
DISTRICT’S VEHICLE FLEET
FY 2016-17 GOALS & OBJECTIVES
GOAL ONE
Ensure Emergency Equipment is Ready, and Staff Adequately
Trained, for Emergency Response (FY 2016-17)
OBJECTIVES
1. Conduct emergency generator transfer-switch training with
appropriate staff.
2. Develop a two way radio communication program for
emergency preparedness.
GOAL TWO
Develop a Fleet Maintenance Management Program to Track
Cost Associated with Vehicle Maintenance (FY 2016-17)
OBJECTIVES
1. Create an RFP for Fleet Management.
2. Interview qualified vendors.
3. Select appropriate vendor/software.
4. Complete set-up and track all maintenance work in selected
program.
5. Submit recommendations and justifications for vehicle/
equipment replacement during budget process.
GOAL THREE
Comply with Federal Department of Transportation Driver/
Equipment Regulations (FY 2016-17)
OBJECTIVES
1. Ensure drivers are thoroughly trained on new vehicles prior
to operation.
2. Conduct monthly audits of Daily Vehicle Inspection reports.
FISCAL YEAR BUDGET 2016-2017page. 124
FLEET MAINTENANCE
KEY PERFORMANCE INDICATORS
AGENCY
IDEAL GOAL OBJECTIVE KEY PERFORMANCE INDICATOR FY 2014-15
ACTUAL
FY 2015-16
PROJECTED
FY 2016-17
PROPOSED
I-A 1 1 Number of staff trained on emergency
generator hook-ups N/A 3 3
I-C 1 2 Percent of vehicles with two way
communication capabilities 10%0%50%
I-D 2 5 Number of vehicle/equipment units
replaced 3 3 6
IV-A 3 2 Percent daily Inspection reports
audited N/A 100%25%
FY 2015-16 ACCOMPLISHMENTS
• 98 percent passed DOT inspections
• Responded to vehicles requiring repairs within a
24-hour period
• All logs and permits 100 percent up-to-date with
AQMD
• Conducted daily vehicle inspection report audits
SIGNIFICANT CHANGES
• Contract Services has increased to support the
implementation of a long-term preventative
maintenance and vehicle replacement schedule
implementation effort
• Fuel costs have decreased due to fuel
efficiencies realized with a newer fleet and the
reduced price of fuel
EAST VALLEY WATER DISTRICT page. 125
PROGRAM BUDGET DETAIL
FY 2014-15
ACTUALS
FY 2015-16
BUDGET
FY 2015-16
PROJECTED
FY 2016-17
PROPOSED
AMOUNT
CHANGED % CHANGE
PERSONNEL EXPENSES
5101 Regular Labor $ 140,370 $ 150,000 $ 150,900 $ 151,000 $ 1,000 1%
5103 Overtime 2,699 3,000 3,000 3,000 - 0%
5200 Benefits 79,149 55,000 55,000 66,000 11,000 20%
OPERATING EXPENSES
6201 Materials & Supplies 66,000 60,000 60,000 60,000 - 0%
6202 Tools 3,461 5,000 5,000 8,000 3,000 60%
6203 Office Supplies 942 1,000 1,000 1,000 - 0%
6301 Contract Services 91,607 75,000 75,000 125,000 50,000 67%
6402 Telephone 911 1,000 1,000 1,000 - 0%
6404 Fuel 133,526 175,000 125,000 125,000 (50,000)-29%
6501 Membership & Dues 2,298 2,500 2,500 3,000 500 20%
6502 Professional Development - 2,000 2,000 2,000 - 0%
FLEET MAINTENANCE TOTAL $ 520,963 $ 529,500 $ 480,400 $ 545,000 $ 15,500 3%
FLEET MAINTENANCE
FISCAL YEAR BUDGET 2016-2017page. 126
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INTENTIONALLY
CAPITAL BUDGET
Capital investments in assets and projects based on the needs of the District.
EAST VALLEY WATER DISTRICT page. 127
CAPITAL BUDGET
Capital investments in assets and projects based on the needs of the District.
Capital Budget includes Capital Outlay expenditures
and the Capital Improvement Program.
CAPITAL IMPROVEMENT
PROGRAM
A Capital Improvement Project expenditure is an
individually significant construction project with a
cost $25,000 or more that creates a new capital
asset, improves an existing asset (increases its
service capacity, etc.), or significantly and unusually
extends an asset’s operating life. The District’s
Capital Improvement Program (CIP) is a 5 year
budget. However, each year projects are reviewed
and evaluated based on the needs of the District.
Therefore, some projects may be omitted and others
moved forward annually during the development of
each fiscal year budget.
Proposed Capital Improvement Projects for
the budgeted fiscal years were submitted by
the Engineering, Operations and Maintenance
Programs in accordance with the anticipated needs
of the District as outlined in the updated Wastewater
Master Plan and Water Master Plan. The District has
evaluated and prioritized projects included in the
Master Plans based on the following criteria:
• Preservation of public health and water quality.
• Improvements required as a result of local, state
or federal legislation/mandates.
• Reduction of current maintenance expenditures
and avoidance of costly future rehabilitation.
• Preservation of existing facilities/infrastructure.
• Positive impacts on customers.
• Grant/loan secured or leverage of funds or
grant/loan availability.
For FY 2016-17, the District was able to fund Capital
Improvement Projects through revenues, reserves,
and development fees totaling $4,375,000.
Engineering will continue to complete ongoing
projects from previous years and provide quarterly
updates on the progress.
FISCAL YEAR BUDGET 2016-2017page. 128
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INTENTIONALLY
EAST VALLEY WATER DISTRICT page. 129
CAPITAL OUTLAY
The District defines capital outlay expenditures
as an individually significant acquisition of capital
assets (not involving construction) that are
expected to last more than 2 years and have an
individual cost of $5,000 or more. This threshold
is applied at the individual asset level. Group
purchases of individual assets under $5,000 are
not capitalized, even if the group totals to more
than $5,000.
Each year as part of the budget process, the
District’s Program Managers and Supervisors
compile and submit a list of capital outlay
requests for consideration. Then staff reviews
and prioritizes the list of equipment based on a
needs assessment and the amount of funding
available. Items that benefit both the water and
wastewater systems are allocated accordingly.
FY 2016-17 CAPITAL OUTLAY
ITEM DESCRIPTION WATER WASTEWA-
TER TOTAL
FUNDED BY OPERATING REVENUE
Sharepoint Development $ 35,000 $ 15,000 $ 50,000
Mobile Ruggedized Surface Pros (10) 18,000 - 18,000
Virtual Desktop Expansion - - -
Laserfiche Upgrade 14,000 6,000 20,000
Wash Plan Endowment Contribution 52,000 - 52,000
HQ Site Improvements 35,000 15,000 50,000
Inventory Bar Code System 8,000 - 8,000
Active Directory / Shared Folder Monitoring S/W 5,500 2,500 8,000
Civic Engagement Portal 14,000 6,000 20,000
Contact Center Business Intelligence 9,500 4,500 14,000
Network Monitoring Expansion 6,500 3,000 9,500
Next Generation Firewalls (2) 42,000 18,000 60,000
Subtotal 239,500 70,000 309,500
FUNDED BY REPLACEMENT RESERVE
Copier / Printer 4,500 2,000 6,500
NeoPost Mail Processing Equipment 11,000 6,000 17,000
Fiber Glass Chlorine Tank 25,000 - 25,000
Polymer Chemical Feed Pumps-Plant 134 (2), 2 Touch Screens 70,000 - 70,000
Wastewater By-Pass Pump and Hose - 135,000 135,000
Generator - CCTV Truck - 15,000 15,000
Trucks (4) 140,000 - 140,000
Tandem Axle Equipment Trailer 25,000 - 25,000
Subtotal 275,500 158,000 433,500
TOTAL CAPITAL OUTLAY $ 515,000 $ 228,000 $ 743,000
FISCAL YEAR BUDGET 2016-2017page. 130
CAPITAL IMPROVEMENT PROJECTS
FIVE YEAR PROGRAM SCHEDULE (FY 2017-21)
PRIOR YR
CARRYOVER
(ACTUAL)
YEAR 1
FY 2016-17
YEAR 2
FY 2017-18
YEAR 3
FY 2018-19
YEAR 4
FY 2019-20
YEAR 5
FY 2020-21
PROJECT
TOTAL
GENERAL
Habitat Conservation Plan $ 105,000 $ 310,000 $ 767,000 $ - $ - $ - $ 1,182,000
AMI Meter Retrofit Program - 2,011,000 500,000 1,000,000 2,000,000 2,500,000 8,011,000
General Subtotal 105,000 2,321,000 1,267,000 1,000,000 2,000,000 2,500,000 9,193,000
WATER
Canal Zone Storage
Reservoir 250,000 410,000 2,415,000 - - - 3,075,000
Highland Hills Reservoir
Upsize - 1,000,000 - - - 1,000,000
Mountain Zone 1 MG
Reservoir - - - 125,000 750,000 - 875,000
Foothill Zone 4 MG Reservoir - - - - 500,000 1,750,000 2,250,000
Upper Zone Booster Station 50,000 250,000 1,195,000 - - - 1,495,000
Canal Zone Booster Station - - - 1,495,000 - - 1,495,000
Water Main, Pumalo Street 95,000 380,000 - - - - 475,000
Water Main, Dwight/Glasgow 120,000 1,205,000 - - - - 1,325,000
Water Main, Sterling/
Highland 100,000 - - 430,000 - - 530,000
Water Main, Fisher/Stratford - - 120,000 800,000 - - 920,000
Water Main, Reedy/Messina - - - 312,500 - - 312,500
Water Main, Victoria Avenue - - - 550,000 1,000,000 - 1,550,000
Water Main, La Praix/14th - - - - 100,000 - 100,000
Water Main, Del Rosa/
Highland - - - - - 245,000 245,000
Water Main, Elmwood/
Lynwood - - - - - 220,000 220,000
Water Main, Harlan Lane - - - - - 200,000 200,000
North Fork Pipeline Survey 16,000 - - - - - 16,000
North Fork Pipeline
Replacement 30,000 125,000 160,000 - - - 315,000
Facilities Relocations - 100,000 100,000 100,000 100,000 100,000 500,000
Plant 101 Hydro Tank
Rehabilitation - 100,000 - - - - 100,000
Facility Rehabilitations - 150,000 - 150,000 - 150,000 450,000
Well and Booster
Rehabilitations 118,180 - 150,000 150,000 150,000 150,000 718,180
Water Subtotal 779,180 2,720,000 5,140,000 4,112,500 2,600,000 2,815,000 18,166,680
EAST VALLEY WATER DISTRICT page. 131
PRIOR YR
CARRYOVER
(ACTUAL)
YEAR 1
FY 2016-17
YEAR 2
FY 2017-18
YEAR 3
FY 2018-19
YEAR 4
FY 2019-20
YEAR 5
FY 2020-21
PROJECT
TOTAL
WASTEWATER
Wastewater Main,
Paloma Road - 160,000 - - - - 160,000
Wastewater Main,
Orange Street - 75,000 - - - - 75,000
Wastewater Main, 4th Street - 200,000 - - - - 200,000
City Creek
Manhole Relocation - 100,000 910,000 - - - 1,010,000
Sterling Natural Resource
Center (SNRC) - 61,000,000 36,900,000 - - - 97,900,000
5th Street Wastewater
Trunk Line (SNRC) - 350,000 3,150,000 - - - 3,500,000
Del Rosa Drive Wastewater
Trunk Line (SNRC) - 400,000 3,700,000 - - - 4,100,000
6th Street Lift Station
and Force Main (SNRC) - 1,800,000 15,900,000 - - - 17,700,000
3rd Street Lift Station
and Force Main (SNRC) - 300,000 2,500,000 - - - 2,800,000
Greenspot East
Wastewater Main - 700,000 6,330,000 - - - 7,030,000
Victoria Avenue
Wastewater Pipeline - - - 100,000 737,000 - 837,000
Wastewater Flow Monitoring - 30,000 - - - - 30,000
Wastewater Multi-Year
Rate Study - 80,000 - - - - 80,000
Wastewater Subtotal - 65,195,000 69,390,000 100,000 737,000 - 135,422,000
TOTAL $884,180 $70,236,000 $75,797,000 $5,212,500 $5,337,000 $5,315,000 $162,781,680
FISCAL YEAR BUDGET 2016-2017page. 132
CAPITAL IMPROVEMENT PROJECTS
FY 2016-17 PROPOSED FUNDING
WATER
OPERATING
REVENUE
WASTEWATER
OPERATING
REVENUE
REPLACEMENT
RESERVE
GRANTS/
LOANS
OTHER
FUND
DEVELOPER
FEES
PROJECT
TOTAL
GENERAL
Habitat Conservation Plan $ 310,000 $ - $ - $ - $ - $ 310,000
AMI Meter Retrofit Program - - - 2,011,000 - 2,011,000
General Subtotal 310,000 - - 2,011,000 - 2,321,000
WATER
Canal Zone Storage Reservoir 410,000 - - - - 410,000
Upper Zone Booster Station - - - - 250,000 250,000
Water Main, Pumalo Street - - 380,000 - - 380,000
Water Main, Dwight/Glasgow - - 1,205,000 - - 1,205,000
North Fork Pipeline Replacement - - 125,000 - - 125,000
Facilities Relocations 100,000 - - - - 100,000
Plant 101 Hydro Tank Rehabilitation 100,000 - - - - 100,000
Facility Rehabilitations 150,000 - - - - 150,000
Water Subtotal 760,000 - 1,710,000 - 250,000 2,720,000
WASTEWATER
Wastewater Main, Paloma Road - - 160,000 - - 160,000
Wastewater Main, Orange Street - - 75,000 - - 75,000
Wastewater Main, 4th Street - - 200,000 - - 200,000
City Creek Wastewater
Manhole Relocation - 100,000 - - - 100,000
Sterling Natural Resource Center
(SNRC) - - -
61,000,000 - 61,000,000
5th Street Wastewater
Trunk Line (SNRC) - - - 350,000 - 350,000
Del Rosa Drive Wastewater
Trunk Line (SNRC) - - - 400,000 - 400,000
6th Street Lift Station and
Force Main (SNRC) - - - 1,800,000 - 1,800,000
3rd Street Lift Station and
Force Main (SNRC) - - - 300,000 - 300,000
Greenspot East Wastewater Main - - - - 700,000 700,000
Wastewater Flow Monitoring - 30,000 - - - 30,000
Wastewater Multi-Year Rate Study - 80,000 - - - 80,000
Wastewater Subtotal - 210,000 435,000 63,850,000 700,000 65,195,000
TOTAL $ 1,070,000 $ 210,000 $ 2,145,000 $ 65,861,000 $ 950,000 $ 70,236,000
EAST VALLEY WATER DISTRICT page. 133
HABITAT CONSERVATION PLAN
PROJECT DESCRIPTION
The District is involved in a regional effort, led by the San
Bernardino Valley Municipal Water District, to establish a Habitat
Conservation Plan for the Santa Ana River watershed. This effort
will provide a planning document and implementation plan
to balance the interests of water agencies providing water for
domestic, irrigation, and commercial use, with environmental
concerns – primarily the endangered Santa Ana Sucker fish. The
current year funding request includes completion of planning and
design, and captive propagation, while future year cost estimates
are intended to cover permitting, tributary construction and water
supply, and species translocation.
Costs shown are East Valley Water District’s share of an estimated
$32 million project.
OPERATING BUDGET IMPACT STATEMENT
ADDITIONAL STAFF SALARIES
N/A
DEBT SERVICE
N/A
MAINTENANCE
The District’s ongoing share of annual monitoring and
management costs are estimated at $17,000.
UTILITIES
N/A
PROJECT TYPE
New General Planning
LOCATION
Upper Santa Ana River Watershed
PROJECT MANAGER
Engineering
TOTAL PROJECT COST
$1,185,000
PRIOR YEARS BUDGET
$108,000
START DATE
October 2014
ESTIMATED COMPLETION
October 2018
CAPITAL REQUESTS
New Project
FISCAL YEAR BUDGET 2016-2017page. 134
HABITAT CONSERVATION PLAN
PROJECT COST
PRIOR YR
CARRYOVER
(ACTUAL)
YEAR 1
FY 2016-17
YEAR 2
FY 2017-18
YEAR 3
FY 2018-19
YEAR 4
FY 2019-20
YEAR 5
FY 2020-21
PROJECT
TOTAL
ESTIMATED COST ITEMIZATION
Planning and Design $ 105,000 $ 310,000 $ - $ - $ - $ - $ 415,000
Land and Land Preparation - - - - - - -
Construction (Contract) - - 767,000 - - - 767,000
Project Mgmt/Inspection - - - - - - -
Equipment/Furnishings - - - - - - -
Materials - - - - - - -
EVWD Labor - - - - - - -
Other (Legal) - - - - - - -
ANNUAL TOTAL $ 105,000 $ 310,000 $ 767,000 $ - $ - $ - $ 1,182,000
PROJECT FUNDING
PRIOR YR
CARRYOVER
(ACTUAL)
YEAR 1
FY 2016-17
YEAR 2
FY 2017-18
YEAR 3
FY 2018-19
YEAR 4
FY 2019-20
YEAR 5
FY 2020-21
PROJECT
TOTAL
FINANCING SOURCES
Operating Revenue $ 105,000 $ 310,000 $ 767,000 $ - $ - $ - $ 1,182,000
Replacement Reserve - - - - - - -
Grants/Loans - - - - - - -
Bond Proceeds - - - - - - -
Development Fees - - - - - - -
Other - - - - - - -
ANNUAL TOTAL $ 105,000 $ 310,000 $ 767,000 $ - $ - $ - $ 1,182,000
EAST VALLEY WATER DISTRICT page. 135
AMI METER PROGRAM
PROJECT DESCRIPTION
This project will consist of retrofitting existing AMR and manual
read meters throughout the District with Advanced Metering
Infrastructure (AMI) hardware, software, and meters. Funding for
phase one of this project will be provided through a grant from
the Department of Water Resources-Energy Grant Program and
replace 6,100 (25 percent) of the District’s meters. Phases 2, 3
and 4 of the District-wide implementation of AMI metering will be
funded by operating revenue over the next four to seven years.
OPERATING BUDGET IMPACT STATEMENT
ADDITIONAL STAFF SALARIES
This project will reduce staffing and equipment costs required
to collect manual reads of meters. Meter reading staff and
equipment, with an annual cost of approximately $100,000, will
be reassigned to other District programs, mitigating the need to
fill vacant positions in those programs from external sources.
DEBT SERVICE
N/A
MAINTENANCE
Annual maintenance costs for AMI software and hardware will
be $50,000.
UTILITIES
Minimal increase in annual telecommunications costs of $5,400.
PROJECT TYPE
Replacement Water Distribution
LOCATION
All service connections throughout
the District.
PROJECT MANAGER
Engineering/
Information Technology
TOTAL PROJECT COST
$8,000,000
PRIOR YEARS BUDGET
$2,011,000
(Rolled forward to
current year 2016-17)
START DATE
July 2016
ESTIMATED COMPLETION
June 2022
CAPITAL REQUESTS
Previously Programmed Project
FISCAL YEAR BUDGET 2016-2017page. 136
AMI METER RETROFIT PROGRAM
PROJECT COST
PRIOR YR
CARRYOVER
(ACTUAL)
YEAR 1
FY 2016-17
YEAR 2
FY 2017-18
YEAR 3
FY 2018-19
YEAR 4
FY 2019-20
YEAR 5
FY 2020-21
PROJECT
TOTAL
ESTIMATED COST ITEMIZATION
Planning and Design $ - $ - $ - $ - $ - $ - $ -
Land and Land Preparation - - - - - - -
Construction (Contract) - 1,907,500 500,000 1,000,000 2,000,000 2,500,000 7,907,500
Project Mgmt/Inspection - - - - - - -
Equipment/Furnishings - - - - - - -
Materials - - - - - - -
EVWD Labor - 103,500 - - - - 103,500
Other (Legal) - - - - - - -
ANNUAL TOTAL $ - $ 2,011,000 $ 500,000 $ 1,000,000 $ 2,000,000 $ 2,500,000 $ 8,011,000
PROJECT FUNDING
PRIOR YR
CARRYOVER
(ACTUAL)
YEAR 1
FY 2016-17
YEAR 2
FY 2017-18
YEAR 3
FY 2018-19
YEAR 4
FY 2019-20
YEAR 5
FY 2020-21
PROJECT
TOTAL
FINANCING SOURCES
Operating Revenue $ - $ - $ 500,000 $ 1,000,000 $ 2,000,000 $ 2,500,000 $ 6,000,000
Replacement Reserve - - - - - - -
Grants/Loans - 2,011,000 - - - - 2,011,000
Bond Proceeds - - - - - - -
Development Fees - - - - - - -
Other - - - - - - -
ANNUAL TOTAL $ - $ 2,011,000 $ 500,000 $ 1,000,000 $ 2,000,000 $ 2,500,000 $ 8,011,000
EAST VALLEY WATER DISTRICT page. 137
CANAL ZONE STORAGE RESERVOIR
PROJECT DESCRIPTION
The District’s 2014 Water System Master Plan update
recommended a phased approach to addressing a 25 million
gallon (MG) storage capacity deficiency in the District’s existing
water distribution system. Adding storage in the District’s Canal
Zone was listed as the top priority. The purpose of this project is
to plan, design, and build a 2.5 MG storage tank in the District’s
Canal 3 pressure zone.
OPERATING BUDGET IMPACT STATEMENT
ADDITIONAL STAFF SALARIES
N/A
DEBT SERVICE
N/A
MAINTENANCE
N/A
UTILITIES
N/A
PROJECT TYPE
New Water Storage
LOCATION
A siting study will be completed
to determine the best location for
this reservoir.
PROJECT MANAGER
Engineering/Operations
TOTAL PROJECT COST
$3,075,000
PRIOR YEARS BUDGET
N/A
START DATE
July 2016
ESTIMATED COMPLETION
June 2018
CAPITAL REQUESTS
New Project
FISCAL YEAR BUDGET 2016-2017page. 138
CANAL ZONE STORAGE RESERVOIR
PROJECT COST
PRIOR YR
CARRYOVER
(ACTUAL)
YEAR 1
FY 2016-17
YEAR 2
FY 2017-18
YEAR 3
FY 2018-19
YEAR 4
FY 2019-20
YEAR 5
FY 2020-21
PROJECT
TOTAL
ESTIMATED COST ITEMIZATION
Planning and Design $ 250,000 $ - $ - $ - $ - $ - $ 250,000
Land and Land Preparation - 150,000 - - - - 150,000
Construction (Contract) - 210,000 2,165,000 - - - 2,375,000
Project Mgmt/Inspection - 30,000 200,000 - - - 230,000
Equipment/Furnishings - - - - - - -
Materials - - - - - - -
EVWD Labor - 20,000 50,000 - - - 70,000
Other (Legal) - - - - - - -
ANNUAL TOTAL $ 250,000 $ 410,000 $ 2,415,000 $ - $ - $ - $3,075,000
PROJECT FUNDING
PRIOR YR
CARRYOVER
(ACTUAL)
YEAR 1
FY 2016-17
YEAR 2
FY 2017-18
YEAR 3
FY 2018-19
YEAR 4
FY 2019-20
YEAR 5
FY 2020-21
PROJECT
TOTAL
FINANCING SOURCES
Operating Revenue $ - $ 410,000 $ 2,415,000 $ - $ - $ - $2,825,000
Replacement Reserve - - - - - - -
Grants/Loans - - - - - - -
Bond Proceeds - - - - - - -
Development Fees 250,000 - - - - - 250,000
Other - - - - - - -
ANNUAL TOTAL $ 250,000 $ 410,000 $ 2,415,000 $ - $ - $ - $3,075,000
EAST VALLEY WATER DISTRICT page. 139
UPPER ZONE BOOSTER STATION
PROJECT DESCRIPTION
This project is required in conjunction with the Canal Zone Storage
Reservoir which, when completed, will need approximately 2.9
million gallons per day (MGD) of water supply pumped from lower
pressure zones. This booster station will meet that demand by
pumping water from the Upper Zone to the Canal Zone, and will
be built to boost the 2.9 MGD supply capacity required.
OPERATING BUDGET IMPACT STATEMENT
ADDITIONAL STAFF SALARIES
N/A
DEBT SERVICE
N/A
MAINTENANCE
N/A
UTILITIES
N/A
PROJECT TYPE
New Water Pumping
LOCATION
A siting study will be completed
to determine the best location for
this booster station.
PROJECT MANAGER
Engineering/Operations
TOTAL PROJECT COST
$1,495,000
PRIOR YEARS BUDGET
N/A
START DATE
February 2017
ESTIMATED COMPLETION
June 2019
CAPITAL REQUESTS
New Project
FISCAL YEAR BUDGET 2016-2017page. 140
UPPER ZONE BOOSTER STATION
PROJECT COST
PRIOR YR
CARRYOVER
(ACTUAL)
YEAR 1
FY 2016-17
YEAR 2
FY 2017-18
YEAR 3
FY 2018-19
YEAR 4
FY 2019-20
YEAR 5
FY 2020-21
PROJECT
TOTAL
ESTIMATED COST ITEMIZATION
Planning and Design $ 50,000 $ 75,000 $ - $ - $ - $ - $ 125,000
Land and Land Preparation - - - - - - -
Construction (Contract) - 125,000 995,000 - - - 1,120,000
Project Mgmt/Inspection - 50,000 150,000 - - - 200,000
Equipment/Furnishings - - - - - - -
Materials - - - - - - -
EVWD Labor - - 50,000 - - - 50,000
Other (Legal) - - - - - -
ANNUAL TOTAL $ 50,000 $ 250,000 $ 1,195,000 $ - $ - $ - $ 1,495,000
PROJECT FUNDING
PRIOR YR
CARRYOVER
(ACTUAL)
YEAR 1
FY 2016-17
YEAR 2
FY 2017-18
YEAR 3
FY 2018-19
YEAR 4
FY 2019-20
YEAR 5
FY 2020-21
PROJECT
TOTAL
FINANCING SOURCES
Operating Revenue $ - $ - $ 1,195,000 $ - $ - $ - $ 1,195,000
Replacement Reserve - - - - - - -
Grants/Loans - - - - - - -
Bond Proceeds - - - - - - -
Development Fees 50,000 250,000 - - - - 300,000
Other - - - - - - -
ANNUAL TOTAL $ 50,000 $ 250,000 $ 1,195,000 $ - $ - $ - $ 1,495,000
EAST VALLEY WATER DISTRICT page. 141
WATER MAIN REPLACEMENT—PUMALO STREET
PROJECT DESCRIPTION
The scope of this project is to replace 2,000 linear feet of 8-inch
steel water main. The existing main was constructed in 1966.
Since 2006 this section of main has experienced 20 main leaks.
OPERATING BUDGET IMPACT STATEMENT
ADDITIONAL STAFF SALARIES
N/A
DEBT SERVICE
N/A
MAINTENANCE
Less labor for repairing leaks will allow field staff more time to
focus on preventative maintenance throughout the District
UTILITIES
N/A
PROJECT TYPE
Replacement Water
Distribution Main
LOCATION
Pumalo Street between Del Rosa
Avenue and Golden Avenue in
the City of San Bernardino
PROJECT MANAGER
Engineering
TOTAL PROJECT COST
$475,000
PRIOR YEARS BUDGET
$95,000
START DATE
April 2016
ESTIMATED COMPLETION
October 2016
CAPITAL REQUESTS
Previously programmed
FISCAL YEAR BUDGET 2016-2017page. 142
WATER MAIN REPLACEMENT—PUMALO STREET
PROJECT COST
PRIOR YR
CARRYOVER
(ACTUAL)
YEAR 1
FY 2016-17
YEAR 2
FY 2017-18
YEAR 3
FY 2018-19
YEAR 4
FY 2019-20
YEAR 5
FY 2020-21
PROJECT
TOTAL
ESTIMATED COST ITEMIZATION
Planning and Design $ 95,000 $ - $ - $ - $ - $ - $ 95,000
Land and Land Preparation - - - - - - -
Construction (Contract) - 265,000 - - - - 265,000
Project Mgmt/Inspection - 75,000 - - - - 75,000
Equipment/Furnishings - - - - - - -
Materials - - - - - - -
EVWD Labor - 40,000 - - - - 40,000
Other (Legal) - - - - - - -
ANNUAL TOTAL $ 95,000 $ 380,000 $ - $ - $ - $ - $ 475,000
PROJECT FUNDING
PRIOR YR
CARRYOVER
(ACTUAL)
YEAR 1
FY 2016-17
YEAR 2
FY 2017-18
YEAR 3
FY 2018-19
YEAR 4
FY 2019-20
YEAR 5
FY 2020-21
PROJECT
TOTAL
FINANCING SOURCES
Operating Revenue $ 95,000 $ - $ - $ - $ - $ - $ 95,000
Replacement Reserve - 380,000 - - - - 380,000
Grants/Loans - - - - - - -
Bond Proceeds - - - - - - -
Development Fees - - - - - - -
Other - - - - - - -
ANNUAL TOTAL $ 95,000 $ 380,000 $ - $ - $ - $ - $ 475,000
EAST VALLEY WATER DISTRICT page. 143
PROJECT DESCRIPTION
Replace approximately 8,400 linear feet of 4-inch and 6-inch
mains with new 8-inch mains of pipeline in Glasgow Avenue and
Dwight Way from Baseline to Pacific Street and in Elmo Drive,
Independent Place, and Bessant Street from Dwight Way to
Glasgow Avenue, and in Anson Street, Fisher Street, and Bessant
Street from Glasgow Avenue to Del Rosa Drive.
OPERATING BUDGET IMPACT STATEMENT
ADDITIONAL STAFF SALARIES
N/A
DEBT SERVICE
N/A
MAINTENANCE
Less amount of labor required to repair leaks means that staff will
have more time to complete other more important maintenance
items throughout the service area.
UTILITIES
N/A
PROJECT TYPE
Replacement Water
Distribution Main
LOCATION
Dwight Way and Glasgow Avenue
between Pacific and Baseline
PROJECT MANAGER
Engineering
TOTAL PROJECT COST
$1,325,000
PRIOR YEARS BUDGET
$120,000
START DATE
April 2016
ESTIMATED COMPLETION
June 2017
CAPITAL REQUESTS
New Project
WATER MAIN REPLACEMENT—DWIGHT/GLASGOW
FISCAL YEAR BUDGET 2016-2017page. 144
WATER MAIN REPLACEMENT—DWIGHT/GLASGOW
PROJECT COST
PRIOR YR
CARRYOVER
(ACTUAL)
YEAR 1
FY 2016-17
YEAR 2
FY 2017-18
YEAR 3
FY 2018-19
YEAR 4
FY 2019-20
YEAR 5
FY 2020-21
PROJECT
TOTAL
ESTIMATED COST ITEMIZATION
Planning and Design $ 120,000 $ - $ - $ - $ - $ - $ 120,000
Land and Land Preparation - - - - - - -
Construction (Contract) - 1,030,000 - - - - 1,030,000
Project Mgmt/Inspection - 100,000 - - - - 100,000
Equipment/Furnishings - - - - - - -
Materials - - - - - - -
EVWD Labor - 75,000 - - - - 75,000
Other (Legal) - - - - - - -
ANNUAL TOTAL $ 120,000 $ 1,205,000 $ - $ - $ - $ - $ 1,325,000
PROJECT FUNDING
PRIOR YR
CARRYOVER
(ACTUAL)
YEAR 1
FY 2016-17
YEAR 2
FY 2017-18
YEAR 3
FY 2018-19
YEAR 4
FY 2019-20
YEAR 5
FY 2020-21
PROJECT
TOTAL
FINANCING SOURCES
Operating Revenue $ 120,000 $ - $ - $ - $ - $ - $ 120,000
Replacement Reserve - 1,205,000 - - - - 1,205,000
Grants/Loans - - - - - - -
Bond Proceeds - - - - - - -
Development Fees - - - - - - -
Other - - - - - - -
ANNUAL TOTAL $ 120,000 $ 1,205,000 $ - $ - $ - $ - $ 1,325,000
EAST VALLEY WATER DISTRICT page. 145
NORTH FORK PIPELINE REPLACEMENT
PROJECT DESCRIPTION
The North Fork water pipeline is jointly owned by the North Fork
Water Company (NFWC) and East Valley Water District. It serves
as the surface water intake from the Santa Ana River (SAR) and
distributes raw water to NFWC irrigators along 7 miles of pipe
before reaching the District’s surface water treatment Plant 134.
Most of the pipeline is less than 30 years old with the exception of
two sections of above ground pipe crossing the SAR and Plunge
Creek. These pipes are very old and prone to leak. This project
will line or replace these sections of exposed pipe with project
costs will be shared evenly with the NFWC.
OPERATING BUDGET IMPACT STATEMENT
ADDITIONAL STAFF SALARIES
N/A
DEBT SERVICE
N/A
MAINTENANCE
N/A
UTILITIES
N/A
PROJECT TYPE
Replacement Surface
Water Pipeline
LOCATION
Santa Ana River crossing near
Seven Oaks Dam and Plunge
Creek Crossing
PROJECT MANAGER
Engineering
TOTAL PROJECT COST
$315,000
PRIOR YEARS BUDGET
$30,000
START DATE
September 2015
ESTIMATED COMPLETION
December 2017
CAPITAL REQUESTS
New Project
FISCAL YEAR BUDGET 2016-2017page. 146
NORTH FORK PIPELINE REPLACEMENT
PROJECT COST
PRIOR YR
CARRYOVER
(ACTUAL)
YEAR 1
FY 2016-17
YEAR 2
FY 2017-18
YEAR 3
FY 2018-19
YEAR 4
FY 2019-20
YEAR 5
FY 2020-21
PROJECT
TOTAL
ESTIMATED COST ITEMIZATION
Planning and Design $ 30,000 $ 35,000 $ - $ - $ - $ - $ 65,000
Land and Land Preparation - - - - - - -
Construction (Contract) - 90,000 160,000 - - - 250,000
Project Mgmt/Inspection - - - - - - -
Equipment/Furnishings - - - - - - -
Materials - - - - - - -
EVWD Labor - - - - - - -
Other (Legal) - - - - - - -
ANNUAL TOTAL $ 30,000 $ 125,000 $ 160,000 $ - $ - $ - $ 315,000
PROJECT FUNDING
PRIOR YR
CARRYOVER
(ACTUAL)
YEAR 1
FY 2016-17
YEAR 2
FY 2017-18
YEAR 3
FY 2018-19
YEAR 4
FY 2019-20
YEAR 5
FY 2020-21
PROJECT
TOTAL
FINANCING SOURCES
Operating Revenue $ 30,000 $ - $ 160,000 $ - $ - $ - $ 190,000
Replacement Reserve - 125,000 - - - - 125,000
Grants/Loans - - - - - - -
Bond Proceeds - - - - - - -
Development Fees - - - - - - -
Other - - - - - - -
ANNUAL TOTAL $ 30,000 $ 125,000 $ 160,000 $ - $ - $ - $ 315,000
EAST VALLEY WATER DISTRICT page. 147
FACILITIES RELOCATION
PROJECT DESCRIPTION
The District’s service area covers all of the City of Highland,
and portions of the City and County of San Bernardino. When
these agencies plan and construct improvements within their
jurisdiction, there are occasionally alignment or location conflicts
with existing District facilities. When this occurs, the District is
frequently obliged to relocate its facilities.
OPERATING BUDGET IMPACT STATEMENT
ADDITIONAL STAFF SALARIES
N/A
DEBT SERVICE
N/A
MAINTENANCE
N/A
UTILITIES
N/A
PROJECT TYPE
Replacement Water
Distribution System
LOCATION
District Wide
PROJECT MANAGER
Engineering
TOTAL PROJECT COST
$150,000
PRIOR YEARS BUDGET
N/A
START DATE
July 2016
ESTIMATED COMPLETION
June 2017
CAPITAL REQUESTS
Perennial Budget Request
FISCAL YEAR BUDGET 2016-2017page. 148
FACILITIES RELOCATION
PROJECT COST
PRIOR YR
CARRYOVER
(ACTUAL)
YEAR 1
FY 2016-17
YEAR 2
FY 2017-18
YEAR 3
FY 2018-19
YEAR 4
FY 2019-20
YEAR 5
FY 2020-21
PROJECT
TOTAL
ESTIMATED COST ITEMIZATION
Planning and Design $ - $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 50,000
Land and Land Preparation - - - - - - -
Construction (Contract) - 85,000 85,000 85,000 85,000 85,000 425,000
Project Mgmt/Inspection - - - - - - -
Equipment/Furnishings - - - - - - -
Materials - - - - - - -
EVWD Labor - 5,000 5,000 5,000 5,000 5,000 25,000
Other (Legal) - - - - - - -
ANNUAL TOTAL $ - $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000
PROJECT FUNDING
PRIOR YR
CARRYOVER
(ACTUAL)
YEAR 1
FY 2016-17
YEAR 2
FY 2017-18
YEAR 3
FY 2018-19
YEAR 4
FY 2019-20
YEAR 5
FY 2020-21
PROJECT
TOTAL
FINANCING SOURCES
Operating Revenue $ - $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000
Replacement Reserve - - - - - - -
Grants/Loans - - - - - - -
Bond Proceeds - - - - - - -
Development Fees - - - - - - -
Other - - - - - - -
ANNUAL TOTAL $ - $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000
EAST VALLEY WATER DISTRICT page. 149
PLANT 101 HYDRO TANK REHABILITATION
PROJECT DESCRIPTION
The Hydro-pneumatic tank at Plant 101 serves 35 homes that
are situated at elevations above the facility. These residences
cannot be gravity-fed by the Plant’s 1.4 million gallon reservoir.
The Hydro tank will be recoated to protect it from the elements.
Tubing in the tank will be cleaned or replaced. The tank’s main
valve is also outdated. An ASME rated air pressure relief valve
will be installed to meet current standards from the Hydro tank
manufacturer.
OPERATING BUDGET IMPACT STATEMENT
ADDITIONAL STAFF SALARIES
N/A
DEBT SERVICE
N/A
MAINTENANCE
N/A
UTILITIES
N/A
PROJECT TYPE
Improvement Water
Distribution System
LOCATION
Northeast of Mountain Top Drive
PROJECT MANAGER
Engineering/Operations
TOTAL PROJECT COST
$100,000
PRIOR YEARS BUDGET
N/A
START DATE
July 2016
ESTIMATED COMPLETION
June 2017
CAPITAL REQUESTS
New Project
FISCAL YEAR BUDGET 2016-2017page. 150
PLANT 101 HYDRO TANK REHABILITATION
PROJECT COST
PRIOR YR
CARRYOVER
(ACTUAL)
YEAR 1
FY 2016-17
YEAR 2
FY 2017-18
YEAR 3
FY 2018-19
YEAR 4
FY 2019-20
YEAR 5
FY 2020-21
PROJECT
TOTAL
ESTIMATED COST ITEMIZATION
Planning and Design $ - $ 10,000 $ - $ - $ - $ - $ 10,000
Land and Land Preparation - - - - - - -
Construction (Contract) - 85,000 - - - - 85,000
Project Mgmt/Inspection - - - - - - -
Equipment/Furnishings - - - - - - -
Materials - - - - - - -
EVWD Labor - 5,000 - - - - 5,000
Other (Legal) - - - - - - -
ANNUAL TOTAL $ - $ 100,000 $ - $ - $ - $ - $ 100,000
PROJECT FUNDING
PRIOR YR
CARRYOVER
(ACTUAL)
YEAR 1
FY 2016-17
YEAR 2
FY 2017-18
YEAR 3
FY 2018-19
YEAR 4
FY 2019-20
YEAR 5
FY 2020-21
PROJECT
TOTAL
FINANCING SOURCES
Operating Revenue $ - $ - $ - $ - $ - $ - $ -
Replacement Fund - 100,000 - - - - 100,000
Grants/Loans - - - - - - -
Bond Proceeds - - - - - - -
Development Fees - - - - - - -
Other - - - - - - -
ANNUAL TOTAL $ - $ 100,000 $ - $ - $ - $ - $ 100,000
EAST VALLEY WATER DISTRICT page. 151
FACILITY REHABILITATIONS
PROJECT DESCRIPTION
This project involves improvements to several Plant facilities,
including: 1) upgrade Plant 134 laboratory and office area to
include new counter tops, new floor and remodel the bathroom;
paint exterior doors and trim on the outside of the building; 2)
rehabilitate deteriorating asphalt road and replace booster pump
building roof at Plant 140; 3) paint exterior vessels at Plant 28; 4)
rehabilitate deteriorating road leading to Plant 99; and 5) slurry
seal asphalt inside of Plant 129 and replace booster building roof.
OPERATING BUDGET IMPACT STATEMENT
ADDITIONAL STAFF SALARIES
N/A
DEBT SERVICE
N/A
MAINTENANCE
N/A
UTILITIES
N/A
PROJECT TYPE
Improvement Water
Pumping and Treatment
LOCATIONS
Plants 140, 134, 129, 99, 28
PROJECT MANAGER
Operations
TOTAL PROJECT COST
$450, 000
PRIOR YEARS BUDGET
N/A
START DATE
July 2016
ESTIMATED COMPLETION
June 2017
CAPITAL REQUESTS
New Project
FISCAL YEAR BUDGET 2016-2017page. 152
PROJECT COST
PRIOR YR
CARRYOVER
(ACTUAL)
YEAR 1
FY 2016-17
YEAR 2
FY 2017-18
YEAR 3
FY 2018-19
YEAR 4
FY 2019-20
YEAR 5
FY 2020-21
PROJECT
TOTAL
ESTIMATED COST ITEMIZATION
Planning and Design $ - $ - $ - $ - $ - $ - $ -
Land and Land Preparation - - - - - - -
Construction (Contract) - 150,000 - 150,000 - 150,000 450,000
Project Mgmt/Inspection - - - - - - -
Equipment/Furnishings - - - - - - -
Materials - - - - - - -
EVWD Labor - - - - - - -
Other (Legal) - - - - - - -
ANNUAL TOTAL $ - $ 150,000 $ - $ 150,000 $ - $ 150,000 $ 450,000
PROJECT FUNDING
PRIOR YR
CARRYOVER
(ACTUAL)
YEAR 1
FY 2016-17
YEAR 2
FY 2017-18
YEAR 3
FY 2018-19
YEAR 4
FY 2019-20
YEAR 5
FY 2020-21
PROJECT
TOTAL
FINANCING SOURCES
Operating Revenue $ - $ 150,000 $ - $ 150,000 $ - $ 150,000 $ 450,000
Replacement Reserve - - - - - - -
Grants/Loans - - - - - - -
Bond Proceeds - - - - - - -
Development Fees - - - - - - -
Other - - - - - - -
ANNUAL TOTAL $ - $ 150,000 $ - $ 150,000 $ - $ 150,000 $ 450,000
FACILITY REHABILITATIONS
EAST VALLEY WATER DISTRICT page. 153
WASTEWATER MAIN REPLACEMENT—PALOMA ROAD
PROJECT DESCRIPTION
Replace approximately 680 linear feet of 8-inch VCP wastewater
main in Paloma Road. This 57 year old trunk wastewater pipe
spans between 4 manholes. The mains have 87 structural defects;
including cracks, fractures and broken pipe with soil and rocks
protruding into the main. This trunk wastewater pipe exclusively
serves about 35 homes.
OPERATING BUDGET IMPACT STATEMENT
ADDITIONAL STAFF SALARIES
N/A
DEBT SERVICE
N/A
MAINTENANCE
N/A
UTILITIES
N/A
PROJECT TYPE
Replacement Wastewater
Collection Main
LOCATION
Paloma Rd between Del Rosa
Avenue and Golondrina Drive
PROJECT MANAGER
Engineering
TOTAL PROJECT COST
$160,000
PRIOR YEARS BUDGET
N/A
START DATE
January 2017
ESTIMATED COMPLETION
June 2017
CAPITAL REQUESTS
New Project
FISCAL YEAR BUDGET 2016-2017page. 154
PROJECT COST
PRIOR YR
CARRYOVER
(ACTUAL)
YEAR 1
FY 2016-17
YEAR 2
FY 2017-18
YEAR 3
FY 2018-19
YEAR 4
FY 2019-20
YEAR 5
FY 2020-21
PROJECT
TOTAL
ESTIMATED COST ITEMIZATION
Planning and Design $ - $ 30,000 $ - $ - $ - $ - $ 30,000
Land and Land Preparation - - - - - - -
Construction (Contract) - 103,000 - - - - 103,000
Project Mgmt/Inspection - 16,000 - - - - 16,000
Equipment/Furnishings - - - - - - -
Materials - - - - - - -
EVWD Labor - 11,000 - - - - 11,000
Other (Legal) - - - - - - -
ANNUAL TOTAL $ - $ 160,000 $ - $ - $ - $ - $ 160,000
PROJECT FUNDING
PRIOR YR
CARRYOVER
(ACTUAL)
YEAR 1
FY 2016-17
YEAR 2
FY 2017-18
YEAR 3
FY 2018-19
YEAR 4
FY 2019-20
YEAR 5
FY 2020-21
PROJECT
TOTAL
FINANCING SOURCES
Operating Revenue $ - $ - $ - $ - $ - $ - $ -
Replacement Reserve - 160,000 - - - - 160,000
Grants/Loans - - - - - - -
Bond Proceeds - - - - - - -
Development Fees - - - - - - -
Other - - - - - - -
ANNUAL TOTAL $ - $ 160,000 $ - $ - $ - $ - $ 160,000
WASTEWATER MAIN REPLACEMENT—PALOMA ROAD
EAST VALLEY WATER DISTRICT page. 155
PROJECT DESCRIPTION
Replace, re-line or pipe-burst approximately 200 linear feet of
wastewater main with offset joints and broken pipe defects. The
200 linear feet of 8-inch VCP is separated in the middle with a
10 foot long piece of cast iron (CI) pipe. This CI is broken with a
rock protruding into the pipe and the adjacent vitrified clay pipe
is deformed. This pipe is in an easement with an 18-foot +/- deep,
drop manhole at the east end on Holly Circle Drive. The back of
the property is on a hillside and includes a drainage ravine on the
east. This trunk pipe exclusively serves about 20 homes.
OPERATING BUDGET IMPACT STATEMENT
ADDITIONAL STAFF SALARIES
N/A
DEBT SERVICE
N/A
MAINTENANCE
N/A
UTILITIES
N/A
PROJECT TYPE
Replacement Wastewater
Collection Main
LOCATION
In an easement between Orange
St. and Holly Circle Drive, 600’
north of Piedmont Dr.
PROJECT MANAGER
Engineering
TOTAL PROJECT COST
$75,000
PRIOR YEARS BUDGET
N/A
START DATE
Jan 2017
ESTIMATED COMPLETION
June 2017
CAPITAL REQUESTS
New Project
WASTEWATER MAIN REPLACEMENT—ORANGE STREET
FISCAL YEAR BUDGET 2016-2017page. 156
PROJECT COST
PRIOR YR
CARRYOVER
(ACTUAL)
YEAR 1
FY 2016-17
YEAR 2
FY 2017-18
YEAR 3
FY 2018-19
YEAR 4
FY 2019-20
YEAR 5
FY 2020-21
PROJECT
TOTAL
ESTIMATED COST ITEMIZATION
Planning and Design $ - $ 13,600 $ - $ - $ - $ - $ 13,600
Land and Land Preparation - - - - - - -
Construction (Contract) - 47,900 - - - - 47,900
Project Mgmt/Inspection - 7,500 - - - - 7,500
Equipment/Furnishings - - - - - - -
Materials - - - - - - -
EVWD Labor - 6,000 - - - - 6,000
Other (Legal) - - - - - - -
ANNUAL TOTAL $ - $ 75,000 $ - $ - $ - $ - $ 75,000
PROJECT FUNDING
PRIOR YR
CARRYOVER
(ACTUAL)
YEAR 1
FY 2016-17
YEAR 2
FY 2017-18
YEAR 3
FY 2018-19
YEAR 4
FY 2019-20
YEAR 5
FY 2020-21
PROJECT
TOTAL
FINANCING SOURCES
Operating Revenue $ - $ - $ - $ - $ - $ - $ -
Replacement Reserve - 75,000 - - - - 75,000
Grants/Loans - - - - - - -
Bond Proceeds - - - - - - -
Development Fees - - - - - - -
Other - - - - - - -
ANNUAL TOTAL $ - $ 75,000 $ - $ - $ - $ - $ 75,000
WASTEWATER MAIN REPLACEMENT—ORANGE STREET
EAST VALLEY WATER DISTRICT page. 157
WASTEWATER MAIN REPLACEMENT—4TH STREET
PROJECT DESCRIPTION
Remove and replace 810 linear feet of 6-inch Vitrified Clay
Pipe (VCP) wastewater main in 4th Street, between Waterman
Avenue and the Warm Creek Channel. The existing pipe has
cracks, fractures and breaks along the entire stretch between 3
manholes. A new 6-inch VCP main will replace the old.
OPERATING BUDGET IMPACT STATEMENT
ADDITIONAL STAFF SALARIES
N/A
DEBT SERVICE
N/A
MAINTENANCE
N/A
UTILITIES
N/A
PROJECT TYPE
Replacement Wastewater
Collection Main
LOCATION
4th Street, between Waterman
Avenue and Warm Creek Channel
PROJECT MANAGER
Engineering
TOTAL PROJECT COST
$200,000
PRIOR YEARS BUDGET
N/A
START DATE
January, 2017
ESTIMATED COMPLETION
June 2017
CAPITAL REQUESTS
New Project
FISCAL YEAR BUDGET 2016-2017page. 158
PROJECT COST
PRIOR YR
CARRYOVER
(ACTUAL)
YEAR 1
FY 2016-17
YEAR 2
FY 2017-18
YEAR 3
FY 2018-19
YEAR 4
FY 2019-20
YEAR 5
FY 2020-21
PROJECT
TOTAL
ESTIMATED COST ITEMIZATION
Planning and Design $ - $ 35,000 $ - $ - $ - $ - $ 35,000
Land and Land Preparation - - - - - - -
Construction (Contract) - 130,000 - - - - 130,000
Project Mgmt/Inspection - 20,000 - - - - 20,000
Equipment/Furnishings - - - - - - -
Materials - - - - - - -
EVWD Labor - 15,000 - - - - 15,000
Other (Legal) - - - - - - -
ANNUAL TOTAL $ - $ 200,000 $ - $ - $ - $ - $ 200,000
PROJECT FUNDING
PRIOR YR
CARRYOVER
(ACTUAL)
YEAR 1
FY 2016-17
YEAR 2
FY 2017-18
YEAR 3
FY 2018-19
YEAR 4
FY 2019-20
YEAR 5
FY 2020-21
PROJECT
TOTAL
FINANCING SOURCES
Operating Revenue $ - $ - $ - $ - $ - $ - $ -
Replacement Reserve - 200,000 - - - - 200,000
Grants/Loans - - - - - - -
Bond Proceeds - - - - - - -
Development Fees - - - - - - -
Other - - - - - - -
ANNUAL TOTAL $ - $ 200,000 $ - $ - $ - $ - $ 200,000
WASTEWATER MAIN REPLACEMENT—4TH STREET
EAST VALLEY WATER DISTRICT page. 159
CITY CREEK MANHOLE RELOCATION
PROJECT DESCRIPTION
A wastewater manhole previously located to the north of the flow
of City Creek is now exposed in the middle of the creek bed. This
is due to realignment of the creek caused by flooding in 2010.
In addition, the ground over the attached 18-inch wastewater
main running under the creek, has eroded to a cover of only 6
feet. This project will evaluate options for either protecting the
wastewater facilities in place, relocating them, or completely
eliminating the need for the wastewater facilities to cross the
creek at this location. Project costs include implementation of the
final solution.
OPERATING BUDGET IMPACT STATEMENT
ADDITIONAL STAFF SALARIES
N/A
DEBT SERVICE
N/A
MAINTENANCE
N/A
UTILITIES
N/A
PROJECT TYPE
Replacement Wastewater
Collection Manhole
LOCATION
City Creek between Baseline
Road and Greenspot Road
PROJECT MANAGER
Engineering
TOTAL PROJECT COST
$970,000
PRIOR YEARS BUDGET
$100,000
START DATE
July 2015
ESTIMATED COMPLETION
June 2017
CAPITAL REQUESTS
Previously Programmed Project
FISCAL YEAR BUDGET 2016-2017page. 160
PROJECT COST
PRIOR YR
CARRYOVER
(ACTUAL)
YEAR 1
FY 2016-17
YEAR 2
FY 2017-18
YEAR 3
FY 2018-19
YEAR 4
FY 2019-20
YEAR 5
FY 2020-21
PROJECT
TOTAL
ESTIMATED COST ITEMIZATION
Planning and Design $ - $ 30,000 $ - $ - $ - $ - $ 30,000
Land and Land Preparation - 50,000 - - - - 50,000
Construction (Contract) - - 800,000 - - - 800,000
Project Mgmt/Inspection - - 70,000 - - - 70,000
Equipment/Furnishings - - - - - - -
Materials - - - - - - -
EVWD Labor - 20,000 40,000 - - - 60,000
Other (Legal) - - - - - - -
ANNUAL TOTAL $ - $ 100,000 $ 910,000 $ - $ - $ - $ 1,010,000
PROJECT FUNDING
PRIOR YR
CARRYOVER
(ACTUAL)
YEAR 1
FY 2016-17
YEAR 2
FY 2017-18
YEAR 3
FY 2018-19
YEAR 4
FY 2019-20
YEAR 5
FY 2020-21
PROJECT
TOTAL
FINANCING SOURCES
Operating Revenue $ - $ 100,000 $ 910,000 $ - $ - $ - $ 1,010,000
Replacement Reserve - - - - - - -
Grants/Loans - - - - - - -
Bond Proceeds - - - - - - -
Development Fees - - - - - - -
Other - - - - - - -
ANNUAL TOTAL $ - $ 100,000 $ 910,000 $ - $ - $ - $ 1,010,000
CITY CREEK MANHOLE RELOCATION
EAST VALLEY WATER DISTRICT page. 161
STERLING NATURAL RESOURCE CENTER (SNRC)
PROJECT DESCRIPTION
In response to the drought and SBX7-7 which mandates EVWD
to cut 20 percent of its use by the year 2020, the District is
planning and constructing a water reclamation facility. The facility
will allow the EVWD to treat wastewater to a point that it can
be recharged back into the groundwater basin and reused for
domestic purpose. Initially the facility will treat approximately 6
MGD and will expand to be able to treat ultimate build-out at 10
MGD.
OPERATING BUDGET IMPACT STATEMENT
ADDITIONAL STAFF SALARIES
$600,000
DEBT SERVICE
$4,625,000 annually on a low interest, State Revolving Fund loan
MAINTENANCE
$1,250,000 (estimated) for contract services and supplies.
Contracted treatment paid to a third party of $7,610,000 would
be eliminated
UTILITIES
$725,000 (estimated) for additional electrical energy, natural gas,
water, wastewater, and telephone/data communications will be
required.
PROJECT TYPE
New Wastewater Treatment
LOCATION
Southwest Corner of 5th Street
and Del Rosa Drive
PROJECT MANAGER
Engineering
TOTAL PROJECT COST
$97,900,000
PRIOR YEARS BUDGET
N/A
START DATE
January 2014
ESTIMATED COMPLETION
June 2018
CAPITAL REQUESTS
Previously Programmed Project
FISCAL YEAR BUDGET 2016-2017page. 162
PROJECT COST
PRIOR YR
CARRYOVER
(ACTUAL)
YEAR 1
FY 2016-17
YEAR 2
FY 2017-18
YEAR 3
FY 2018-19
YEAR 4
FY 2019-20
YEAR 5
FY 2020-21
PROJECT
TOTAL
ESTIMATED COST ITEMIZATION
Planning and Design $ - $ 10,000,000 $ - $ - $ - $ - $ 10,000,000
Land and Land Preparation - 4,900,000 - - - - 4,900,000
Construction (Contract) - 42,000,000 33,800,000 - - - 75,800,000
Project Mgmt/Inspection - 4,000,000 3,000,000 - - - 7,000,000
Equipment/Furnishings - - - - - - -
Materials - - - - - - -
EVWD Labor - 100,000 100,000 - - - 200,000
Other (Legal) - - - - - - -
ANNUAL TOTAL $ - $ 61,000,000 $ 36,900,000 $ - $ - $ - $ 97,900,000
PROJECT FUNDING
PRIOR YR
CARRYOVER
(ACTUAL)
YEAR 1
FY 2016-17
YEAR 2
FY 2017-18
YEAR 3
FY 2018-19
YEAR 4
FY 2019-20
YEAR 5
FY 2020-21
PROJECT
TOTAL
FINANCING SOURCES
Operating Revenue $ - $ - $ - $ - $ - $ - $ -
Replacement Reserve - - - - - - -
Grants/Loans - 61,000,000 36,900,000 - - - 97,900,000
Bond Proceeds - - - - - - -
Development Fees - - - - - - -
Other - - - - - - -
ANNUAL TOTAL $ - $ 61,000,000 $ 36,900,000 $ - $ - $ - $97,900,000
STERLING NATURAL RESOURCE CENTER
EAST VALLEY WATER DISTRICT page. 163
5TH STREET WASTEWATER TRUNK LINE (SNRC)
PROJECT DESCRIPTION
Construct 7,600 linear feet of 21-inch diameter wastewater main
in 5th Street from Victoria Avenue to Del Rosa Drive. This line
will intercept flows from the 6th Street trunk line and convey it
directly to the new SNRC. In addition, this trunk line will provide
mains to an area currently without wastewater service thereby
eliminating the use of septic tanks. The undeveloped land in
this area will already have wastewater service available when
development occurs.
OPERATING BUDGET IMPACT STATEMENT
ADDITIONAL STAFF SALARIES
N/A
DEBT SERVICE
N/A
MAINTENANCE
N/A
UTILITIES
N/A
PROJECT TYPE
New Wastewater
Collection Trunk Line
LOCATION
5th Street from Victoria Avenue
to Del Rosa Drive
PROJECT MANAGER
Engineering
TOTAL PROJECT COST
$3,500,000
PRIOR YEARS BUDGET
N/A
START DATE
January 2017
ESTIMATED COMPLETION
June 2018
CAPITAL REQUESTS
New Project
FISCAL YEAR BUDGET 2016-2017page. 164
PROJECT COST
PRIOR YR
CARRYOVER
(ACTUAL)
YEAR 1
FY 2016-17
YEAR 2
FY 2017-18
YEAR 3
FY 2018-19
YEAR 4
FY 2019-20
YEAR 5
FY 2020-21
PROJECT
TOTAL
ESTIMATED COST ITEMIZATION
Planning and Design $ - $ 300,000 $ - $ - $ - $ - $ 300,000
Land and Land Preparation - - - - - - -
Construction (Contract) - - 2,800,000 - - - 2,800,000
Project Mgmt/Inspection - - 300,000 - - - 300,000
Equipment/Furnishings - - - - - - -
Materials - - - - - - -
EVWD Labor - 50,000 50,000 - - - 100,000
Other (Legal) - - - - - - -
ANNUAL TOTAL $ - $ 350,000 $ 3,150,000 $ - $ - $ - $ 3,500,000
PROJECT FUNDING
PRIOR YR
CARRYOVER
(ACTUAL)
YEAR 1
FY 2016-17
YEAR 2
FY 2017-18
YEAR 3
FY 2018-19
YEAR 4
FY 2019-20
YEAR 5
FY 2020-21
PROJECT
TOTAL
FINANCING SOURCES
Operating Revenue $ - $ - $ - $ - $ - $ - $ -
Replacement Reserve - - - - - - -
Grants/Loans - 350,000 3,150,000 - - - 3,500,000
Bond Proceeds - - - - - - -
Development Fees - - - - - - -
Other - - - - - - -
ANNUAL TOTAL $ - $ 350,000 $ 3,150,000 $ - $ - $ - $ 3,500,000
5TH STREET TRUNK WASTEWATER LINE
EAST VALLEY WATER DISTRICT page. 165
DEL ROSA DRIVE WASTEWATER TRUNK LINE (SNRC)
PROJECT DESCRIPTION
This project involves installing 4,500 linear feet of 24-inch
diameter wastewater main in Del Rosa Drive from Baseline Street
to 6th Street. The purpose of this new pipeline is to intercept
flows from the Baseline Street and 9th Street trunk lines, and
reroute the flows south to the site of the new SNRC. Intercepting
wastewater flows at these two locations will allow the flows to
reach the SNRC by gravitational force; instead of flowing further
east and pumped back to the SNRC by a lift station.
OPERATING BUDGET IMPACT STATEMENT
ADDITIONAL STAFF SALARIES
N/A
DEBT SERVICE
This project is ancillary to the SNRC and will be funded by a low
interest State Revolving Fund loan. The debt service for this
project is included in the discussion for the SNRC.
MAINTENANCE
N/A
UTILITIES
N/A
PROJECT TYPE
New Wastewater
Collection Trunk Line
LOCATION
Del Rosa Drive from Baseline
Street to 6th Street
PROJECT MANAGER
Engineering
TOTAL PROJECT COST
$4,100,000
PRIOR YEARS BUDGET
N/A
START DATE
January 2017
ESTIMATED COMPLETION
June 2018
CAPITAL REQUESTS
New Project
FISCAL YEAR BUDGET 2016-2017page. 166
PROJECT COST
PRIOR YR
CARRYOVER
(ACTUAL)
YEAR 1
FY 2016-17
YEAR 2
FY 2017-18
YEAR 3
FY 2018-19
YEAR 4
FY 2019-20
YEAR 5
FY 2020-21
PROJECT
TOTAL
ESTIMATED COST ITEMIZATION
Planning and Design $ - $ 350,000 $ - $ - $ - $ - $ 350,000
Land and Land Preparation - - - - - - -
Construction (Contract) - - 3,300,000 - - - 3,300,000
Project Mgmt/Inspection - - 350,000 - - - 350,000
Equipment/Furnishings - - - - - - -
Materials - - - - - - -
EVWD Labor - 50,000 50,000 - - - 100,000
Other (Legal) - - - - - - -
ANNUAL TOTAL $ - $ 400,000 $ 3,700,000 $ - $ - $ - $ 4,100,000
PROJECT FUNDING
PRIOR YR
CARRYOVER
(ACTUAL)
YEAR 1
FY 2016-17
YEAR 2
FY 2017-18
YEAR 3
FY 2018-19
YEAR 4
FY 2019-20
YEAR 5
FY 2020-21
PROJECT
TOTAL
FINANCING SOURCES
Operating Revenue $ - $ - $ - $ - $ - $ - $ -
Replacement Reserve - - - - - - -
Grants/Loans - 400,000 3,700,000 - - - 4,100,000
Bond Proceeds - - - - - - -
Development Fees - - - - - - -
Other - - - - - - -
ANNUAL TOTAL $ - $ 400,000 $ 3,700,000 $ - $ - $ - $ 4,100,000
DEL ROSA DRIVE TRUNK WASTEWATER (SNRC)
EAST VALLEY WATER DISTRICT page. 167
6TH STREET LIFT STATION & FORCE MAIN (SNRC)
PROJECT DESCRIPTION
Construct a lift station and 4,700 linear feet of force main (size
is yet to be determined) from 6th Street and Pedley Road to 6th
Street and Del Rosa Drive, where the new SNRC is located.
OPERATING BUDGET IMPACT STATEMENT
ADDITIONAL STAFF SALARIES
N/A
DEBT SERVICE
N/A
MAINTENANCE
N/A
UTILITIES
N/A
PROJECT TYPE
New Wastewater
Collection Main
LOCATION
6th Street at Pedley Road
PROJECT MANAGER
Engineering
TOTAL PROJECT COST
$17,700,000
PRIOR YEARS BUDGET
N/A
START DATE
January 2017
ESTIMATED COMPLETION
June 2018
CAPITAL REQUESTS
New Project
FISCAL YEAR BUDGET 2016-2017page. 168
PROJECT COST
PRIOR YR
CARRYOVER
(ACTUAL)
YEAR 1
FY 2016-17
YEAR 2
FY 2017-18
YEAR 3
FY 2018-19
YEAR 4
FY 2019-20
YEAR 5
FY 2020-21
PROJECT
TOTAL
ESTIMATED COST ITEMIZATION
Planning and Design $ - $ 1,750,000 $ - $ - $ - $ - $ 1,750,000
Land and Land Preparation - - - - - - -
Construction (Contract) - - 14,100,000 - - - 14,100,000
Project Mgmt/Inspection - - 1,750,000 - - - 1,750,000
Equipment/Furnishings - - - - - - -
Materials - - - - - - -
EVWD Labor - 50,000 50,000 - - - 100,000
Other (Legal) - - - - - - -
ANNUAL TOTAL $ - $ 1,800,000 $ 15,900,000 $ - $ - $ - $ 17,700,000
PROJECT FUNDING
PRIOR YR
CARRYOVER
(ACTUAL)
YEAR 1
FY 2016-17
YEAR 2
FY 2017-18
YEAR 3
FY 2018-19
YEAR 4
FY 2019-20
YEAR 5
FY 2020-21
PROJECT
TOTAL
FINANCING SOURCES
Operating Revenue $ - $ - $ - $ - $ - $ - $ -
Replacement Reserve - - - - - - -
Grants/Loans - 1,800,000 15,900,000 - - - 17,700,000
Bond Proceeds - - - - - - -
Development Fees - - - - - - -
Other - - - - - - -
ANNUAL TOTAL $ - $ 1,800,000 $ 15,900,000 $ - $ - $ - $ 17,700,000
6TH STREET LIFT STATION & FORCE MAIN (SNRC)
EAST VALLEY WATER DISTRICT page. 169
3RD STREET LIFT STATION & FORCE MAIN (SNRC)
PROJECT DESCRIPTION
Construct a lift station and 10,000 linear feet of force main (size
is yet to be determined) from 3rd Street and Waterman Avenue
6th Street and Del Rosa Drive, where the new SNRC is located.
OPERATING BUDGET IMPACT STATEMENT
ADDITIONAL STAFF SALARIES
N/A
DEBT SERVICE
N/A
MAINTENANCE
N/A
UTILITIES
N/A
PROJECT TYPE
New Wastewater Collection
LOCATION
6th Street at Pedley Road
PROJECT MANAGER
Engineering
TOTAL PROJECT COST
$2,800,000
PRIOR YEARS BUDGET
N/A
START DATE
January 2017
ESTIMATED COMPLETION
June 2018
CAPITAL REQUESTS
New Project
FISCAL YEAR BUDGET 2016-2017page. 170
PROJECT COST
PRIOR YR
CARRYOVER
(ACTUAL)
YEAR 1
FY 2016-17
YEAR 2
FY 2017-18
YEAR 3
FY 2018-19
YEAR 4
FY 2019-20
YEAR 5
FY 2020-21
PROJECT
TOTAL
ESTIMATED COST ITEMIZATION
Planning and Design $ - $ 280,000 $ - $ - $ - $ - $ 280,000
Land and Land Preparation - - - - - - -
Construction (Contract) - - 2,200,000 - - - 2,200,000
Project Mgmt/Inspection - - 280,000 - - - 280,000
Equipment/Furnishings - - - - - - -
Materials - - - - - - -
EVWD Labor - 20,000 20,000 - - - 40,000
Other (Legal) - - - - - - -
ANNUAL TOTAL $ - $ 300,000 $ 2,500,000 $ - $ - $ - $ 2,800,000
PROJECT FUNDING
PRIOR YR
CARRYOVER
(ACTUAL)
YEAR 1
FY 2016-17
YEAR 2
FY 2017-18
YEAR 3
FY 2018-19
YEAR 4
FY 2019-20
YEAR 5
FY 2020-21
PROJECT
TOTAL
FINANCING SOURCES
Operating Revenue $ - $ - $ - $ - $ - $ - $ -
Replacement Reserve - - - - - - -
Grants/Loans - 300,000 2,500,000 - - - 2,800,000
Bond Proceeds - - - - - - -
Development Fees - - - - - - -
Other - - - - - - -
ANNUAL TOTAL $ - $ 300,000 $ 2,500,000 $ - $ - $ - $ 2,800,000
3RD STREET LIFT STATION AND FORCE MAIN (SNRC)
EAST VALLEY WATER DISTRICT page. 171
GREENSPOT EAST WASTEWATER MAIN
PROJECT DESCRIPTION
Modeling performed during development of the 2013 Wastewater
Collection System Master Plan update showed that approximately
2,000 linear feet of 12-inch and 15-inch wastewater pipeline in
Greenspot Road surcharge under wet weather conditions. As
the majority of wastewater flows from future development in the
District will feed into this section of the collection system, it is
important that this capacity issue be addressed.
The proposed project is to install 21,000 linear feet of 12-inch pipe
parallel to the existing pipeline in Greenspot Road to alleviate
the threat of surcharging, and to accommodate future growth of
between 3,500 and 4,500 equivalent dwelling units (EDUs).
OPERATING BUDGET IMPACT STATEMENT
ADDITIONAL STAFF SALARIES
N/A
DEBT SERVICE
This project will be funded by future development capacity fees.
MAINTENANCE
N/A
UTILITIES
N/A
PROJECT TYPE
New Capacity – Wastewater
Collection
LOCATION
Greenspot Road, between the
210 Highway and the District
Headquarters complex
PROJECT MANAGER
Engineering
TOTAL PROJECT COST
$7,030,000
PRIOR YEARS BUDGET
None
START DATE
January, 2017
ESTIMATED COMPLETION
December 2017
CAPITAL REQUESTS
New Project
FISCAL YEAR BUDGET 2016-2017page. 172
PROJECT COST
PRIOR YR
CARRYOVER
(ACTUAL)
YEAR 1
FY 2016-17
YEAR 2
FY 2017-18
YEAR 3
FY 2018-19
YEAR 4
FY 2019-20
YEAR 5
FY 2020-21
PROJECT
TOTAL
ESTIMATED COST ITEMIZATION
Planning and Design $ - $ 650,000 $ 475,000 $ - $ - $ - $ 1,125,000
Land and Land Preparation - - - - - - -
Construction (Contract) - - 4,550,000 - - - 4,550,000
Project Mgmt/Inspection - - 1,125,000 - - - 1,125,000
Equipment/Furnishings - - - - - - -
Materials - - - - - - -
EVWD Labor - 50,000 155,000 - - - 205,000
Other (Legal) - - 25,000 - - - 25,000
ANNUAL TOTAL $ - $ 700,000 $ 6,330,000 $ - $ - $ - $ 7,030,000
PROJECT FUNDING
PRIOR YR
CARRYOVER
(ACTUAL)
YEAR 1
FY 2016-17
YEAR 2
FY 2017-18
YEAR 3
FY 2018-19
YEAR 4
FY 2019-20
YEAR 5
FY 2020-21
PROJECT
TOTAL
FINANCING SOURCES
Operating Revenue $ - $ - $ - $ - $ - $ - $ -
Replacement Reserve - - - - - - -
Grants/Loans - - - - - - -
Bond Proceeds - - - - - - -
Development Fees - 700,000 6,330,000 - - - 7,030,000
Other - - - - - - -
ANNUAL TOTAL $ - $ 700,000 $ 6,330,000 $ - $ - $ - $ 7,030,000
GREENSPOT EAST WASTEWATER MAIN
EAST VALLEY WATER DISTRICT page. 173
WASTEWATER FLOW MONITORING
PROJECT DESCRIPTION
The District installed two flow meters at 6th and 3rd Streets
east of Waterman Avenue. These two meters measure the total
wastewater flow from the District’s service area. These meters
verify the flow from the District to the City of San Bernardino
Wastewater Treatment Plant compared to the flows calculated
based on number of connections. The flow data will be used to
design the new SNRC water recycling facility, monitor the impacts
of new development, and provide data to calibrate the District’s
InfoSewer system model. The meters will remain for a minimum
of two more years, at which time the monitoring program will be
reassessed.
OPERATING BUDGET IMPACT STATEMENT
ADDITIONAL STAFF SALARIES
N/A
DEBT SERVICE
N/A
MAINTENANCE
N/A
UTILITIES
N/A
PROJECT TYPE
New Wastewater Planning
LOCATION
6th Street and 3rd Street, East of
Waterman Avenue
PROJECT MANAGER
Engineering
TOTAL PROJECT COST
$120,000
PRIOR YEARS BUDGET
$30,000
START DATE
September 2014
ESTIMATED COMPLETION
June 2018
CAPITAL REQUESTS
Previously Programmed Project
FISCAL YEAR BUDGET 2016-2017page. 174
PROJECT COST
PRIOR YR
CARRYOVER
(ACTUAL)
YEAR 1
FY 2016-17
YEAR 2
FY 2017-18
YEAR 3
FY 2018-19
YEAR 4
FY 2019-20
YEAR 5
FY 2020-21
PROJECT
TOTAL
ESTIMATED COST ITEMIZATION
Planning and Design $ - $ - $ - $ - $ - $ - $ -
Land and Land Preparation - - - - - - -
Construction (Contract) - - - - - - -
Project Mgmt/Inspection 30,000 30,000 30,000 30,000 - - 120,000
Equipment/Furnishings - - - - - - -
Materials - - - - - - -
EVWD Labor - - - - - - -
Other (Legal) - - - - - - -
ANNUAL TOTAL $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ - $ - $ 120,000
PROJECT FUNDING
PRIOR YR
CARRYOVER
(ACTUAL)
YEAR 1
FY 2016-17
YEAR 2
FY 2017-18
YEAR 3
FY 2018-19
YEAR 4
FY 2019-20
YEAR 5
FY 2020-21
PROJECT
TOTAL
FINANCING SOURCES
Operating Revenue $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ - $ - $ 120,000
Replacement Reserve - - - - - - -
Grants/Loans - - - - - - -
Bond Proceeds - - - - - - -
Development Fees - - - - - - -
Other - - - - - - -
ANNUAL TOTAL $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ - $ - $ 120,000
WASTEWATER FLOW MONITORING
EAST VALLEY WATER DISTRICT page. 175
MULTI-YEAR WASTEWATER RATE STUDY
PROJECT DESCRIPTION
In order to ensure wastewater rates collected by East Valley
Water District are equitable and sufficient to recover costs,
a Cost of Service Analysis must be performed in FY 2016-17.
Wastewater rates were last considered at a public hearing in
FY 2011-12. The analysis will include the District’s wastewater
collection system maintenance rates, and wastewater treatment
rates that will be effective for the District’s new SNRC scheduled
for completion in December 2017.
OPERATING BUDGET IMPACT STATEMENT
ADDITIONAL STAFF SALARIES
N/A
DEBT SERVICE
N/A
MAINTENANCE
N/A
UTILITIES
N/A
PROJECT TYPE
New Wastewater Planning
LOCATION
District Wide
PROJECT MANAGER
Finance
TOTAL PROJECT COST
$80,000
PRIOR YEARS BUDGET
N/A
START DATE
August 2016
ESTIMATED COMPLETION
March 2017
CAPITAL REQUESTS
New Project
FISCAL YEAR BUDGET 2016-2017page. 176
PROJECT COST
PRIOR YR
CARRYOVER
(ACTUAL)
YEAR 1
FY 2016-17
YEAR 2
FY 2017-18
YEAR 3
FY 2018-19
YEAR 4
FY 2019-20
YEAR 5
FY 2020-21
PROJECT
TOTAL
ESTIMATED COST ITEMIZATION
Planning and Design $ - $ - $ - $ - $ - $ - $ -
Land and Land Preparation - - - - - - -
Construction (Contract) - 70,000 - - - - 70,000
Project Mgmt/Inspection - - - - - - -
Equipment/Furnishings - - - - - - -
Materials - - - - - - -
EVWD Labor - 10,000 - - - - 10,000
Other (Legal) - - - - - - -
ANNUAL TOTAL $ - $ 80,000 $ - $ - $ - $ - $ 80,000
PROJECT FUNDING
PRIOR YR
CARRYOVER
(ACTUAL)
YEAR 1
FY 2016-17
YEAR 2
FY 2017-18
YEAR 3
FY 2018-19
YEAR 4
FY 2019-20
YEAR 5
FY 2020-21
PROJECT
TOTAL
FINANCING SOURCES
Operating Revenue $ - $ 80,000 $ - $ - $ - $ - $ 80,000
Replacement Reserve - - - - - - -
Grants/Loans - - - - - - -
Bond Proceeds - - - - - - -
Development Fees - - - - - - -
Other - - - - - - -
ANNUAL TOTAL $ - $ 80,000 $ - $ - $ - $ - $ 80,000
MULTI-YEAR WASTEWATER RATE STUDY
GLOSSARY
Definitions for technical terms and acronymns found in the budget document.
EAST VALLEY WATER DISTRICT page. 177
GLOSSARY
Definitions for technical terms and acronymns found in the budget document.
Insert text here>>>>
FISCAL YEAR BUDGET 2016-2017page. 178
EAST VALLEY WATER DISTRICT page. 179
CHART OF ACCOUNTS
The Chart of Accounts is a list of the different
accounts used by the District to define each
category of items for which money is spent or
received. It is used to organize finances and to
separate expenditures, revenues, assets, and
liabilities in order to allow for a clear understanding
of the District’s financial status.
Below is a listing of the District’s Chart of Accounts
with a brief description of each account.
• 5101 - Regular Labor: Regular salaries and
wages for permanent full-time and part-time
employees
• 5102 - Temporary Labor: Costs for labor not
permanently employed by the District
• 5103 - Overtime: Employees that work more
than their regular 40 hours per week
• 5104 - Standby: Employees that are on call
for emergencies during non-business hours,
weekends, and holidays
• 5200 - Benefits: Medical, dental, vision,
retirement, and related benefits offered by the
District
• 6101 - Purchased Water: Cost to purchase
imported water
• 6102 - Groundwater Replenishment: Cost to
pump groundwater from the basin
• 6103 - Water Assessment: Cost of water shares
directly related to North Fork
• 6201 - Materials & Supplies: Items used in daily
operations, repair, and maintenance
• 6202 - Tools: Items used to perform repair and
maintenance activities
• 6203 - Office Supplies: Items such as pens,
paper and other related desk accessories
• 6204 - Chemicals: Used for the treatment of
water and cleaning equipment and tools
• 6205 - Conservation Rebates: Costs to
reimburse customers for eligible conservation
efforts
• 6301 - Contract Services: Services rendered by
consultants and contractors
• 6302 - Banking Services: Services fees
charged by financial institutions, merchant
banks, and payment processors
• 6303 - Printing & Publishing: Costs for printing
and producing District publications
• 6304 - Legal Services: Costs for legal advice,
consultation, contract review, and litigation
• 6305 - Treatment Services: Outside treatment
services for wastewater
• 6306 - Rents & Leases: Rental and lease costs
for buildings and equipment that are not owned
by the District
• 6307 - Uniforms: Costs for the purchase, rental
and laundering of uniforms, and other sundries
for employees
• 6308 - Billing Services: Costs associated with
printing and mailing customer utility bills
• 6309 - Shut Off Notice Services: Costs
associated with the printing and delivery of 48
Hour Notices; these costs are charged back to
customers through a fee
• 6310 - Street Services: Costs associated with
street restoration after District performs repairs
and maintenance to existing infrastructure
• 6311 - Landscape Services: Costs to maintain
landscape, sprinklers, and weed abatement
throughout the District
• 6312 - Janitorial Services: Costs to clean and
maintain District facilities
• 6313 - Facilities Repair: Tracking of minor
repairs for District facilities
• 6401 - Utilities: Cable, gas, and other utilities
not including telephone and electricity
• 6402 - Telephone: Land lines, cellular phones,
and internet services
• 6403 - Electricity: Electricity usage costs
• 6404 - Fuel: Fuel costs for vehicles and
generators
• 6405 - Permits: Permit costs required by
federal, state, and local regulatory agencies
• 6406 - Postage: Costs for mailing bills,
publications, and special deliveries
• 6501 - Memberships & Dues: Subscriptions
and memberships for associations and special
groups
• 6502 - Professional Development: Seminars,
conferences, and travel costs for employee
development
• 6503 - Education Assistance: Tuition
reimbursement for employees who attend
school for a degree or certificate
• 6504 - Meetings: Costs such as meals,
parking, and registration that are not related to
professional development
FISCAL YEAR BUDGET 2016-2017page. 180
• 6505 - Employee Recognition: Employee
recognition costs to recognize excellent
performance throughout the year
• 6701 - General Insurance: General liability
insurance for the District’s facilities and
infrastructure development
• 6702 - Insurance Claims: Cost of insurance
claims paid during the fiscal year
• 6703 - Cash Over/Short: Accounts for
customer payment processing discrepancies
• 6704 - Bad Debt: Account used to write
off uncollectible customer unpaid water or
wastewater charges
• 6705 - Retiree Benefits: Other post-
employment benefits reimbursed to District
retirees
LONG-STANDING FINANCIAL PRINCIPLES AND PRACTICES
REFLECT A SOLID FOUNDATION THAT HAS ENABLED THE
DISTRICT TO MAINTAIN ITS FINANCIAL STABILITY.
ENHANCE AND PRESERVE
THE QUALITY OF LIFE FOR OUR COMMUNITY
THROUGH INNOVATIVE LEADERSHIP AND
WORLD CLASS PUBLIC SERVICE.
HEADQUARTERS
31111 Greenspot Road
Highland, California 92346
(909) 889-9501
www.eastvalley.org
Follow us on Social Media:
@eastvalleywater Published June 30, 2016
DISTRICT BOARD MEETINGS
Second and fourth Wednesday of each month
District Headquarters Board Room, 5:30pm