HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 07/13/2016REGULAR BOARD MEETING
Closed Session Begins at 4:30 PM
July 13, 2016 - 5:30 PM
31111 Greenspot Road, Highland, CA 92346
AGENDA
"In order to comply with legal requirements for posting of agenda, only those items filed
with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday
meeting not requiring departmental investigation, will be considered by the Board of
Directors".
CALL TO ORDER
ROLL CALL OF BOARD MEMBERS
PUBLIC COMMENTS
Any person wishing to speak to the Board of Directors is asked to complete a Speaker
Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is
limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State
of California Brown Act, the Board of Directors is prohibited from discussing or taking
action on any item not listed on the posted agenda. The matter will automatically be
referred to staff for an appropriate response or action and may appear on the agenda at a
future meeting.
AGENDA - This agenda contains a brief general description of each item to be
considered. Except as otherwise provided by law, no action shall be taken on any item not
appearing on the following agenda unless the Board of Directors makes a determination
that an emergency exists or that a need to take immediate action on the item came to the
attention of the District subsequent to the posting of the agenda.
1.Approval of Agenda
RECESS INTO CLOSED SESSION
CLOSED SESSION
2.CONFERENCE WITH LABOR NEGOTIATORS
[Government Code Section 54957.6(a)]
District Designated Representatives: John Mura, General Manager/CEO
Employee Organization: S.B.P.E.A. Teamsters Local 1932
3.CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
[Government Code Section 54956.9(d) (1)] Name of Case: City of San Bernardino
v. San Bernardino Valley Municipal Water District, et al., San Bernardino County
Superior Court Case No. CIVDS1605532
4.CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
[Government Code Section 54956.9(d)(1) Name of Case: City of San Bernardino v.
East Valley Water District, et al., San Bernardino County Superior Court Case No.
CIVDS1608620
5.CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
[Government Code Section 54956.9(d)(1)]
Name of Case: SoCal Environmental Justice Alliance v. San Bernardino Valley
Municipal Water District, et al.,
San Bernardino County Superior Court Case No. CIVDS1605072
5:30 PM RECONVENE MEETING
PLEDGE OF ALLEGIANCE
ROLL CALL OF BOARD MEMBERS
ANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMS
PUBLIC COMMENTS
6.APPROVAL OF CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Board of
Directors to be routine and will be enacted in one motion. There will be no
discussion of these items prior to the time the board considers the motion unless
members of the board, the administrative staff, or the public request specific items to
be discussed and/or removed from the Consent Calendar.
a.Approve the June 8, 2016 regular board meeting minutes
b.Approve the June 22, 2016 regular board meeting minutes
c.Directors' fees and expenses for June 2016
d.Financial Statements for May 2016
e.Liens to Tax Rolls 2016-17
f.May 2016 Disbursements: Accounts payable disbursements for the period
include check numbers 247619 through 247891, bank drafts, and ACH
Payments in the amount of $4,884,566.29 and $323,938.19 for payroll.
g.Auditor Communication Letter in Conformity with Statement on Auditing
Standards (SAS) 114.
h.Acceptance of the City of Riverside Quitclaim Deed
OLD BUSINESS
7.Memorandum of Understanding Side Letter of Agreement Between the East Valley
Water District and the San Bernardino Public Employees Association Teamsters
Local 1932 and Resolution 2016.17
8.Establishing the Employment Status of Designated Category Specifications and
Provisions
NEW BUSINESS
9.FY 2016-17 Contract Between East Valley Water District and Anthony's Irrigation
REPORTS
10.Board of Directors' Reports
11.General Manager/CEO Report
12.Legal Counsel Report
13.Board of Directors' Comments
ADJOURN
P LEASE NOT E:
Materials related to an item on this agenda s ub mitted to the Board after dis trib utio n of the agenda pac ket
are available for p ublic inspec tio n in the Dis tric t's offic e loc ated at 31111 G reens pot Rd., Highland , during
no rmal bus iness ho urs. Als o, s uc h d o c uments are availab le o n the District's web s ite at www.eas tvalley.o rg
sub ject to s taff's ab ility to post the d o cuments b efo re the meeting.
P ursuant to Go vernment Co d e S ectio n 54954.2(a), any reques t fo r a dis ability-related modific ation or
ac commod ation, inc luding auxiliary aids or s ervic es , that is s ought in order to participate in the abo ve-
agendized p ublic meeting sho uld b e direc ted to the Dis tric t Clerk at (909) 885-4900 at leas t 72 hours prior
to said meeting.
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Draft Pending Approval
EAST VALLEY WATER DISTRICT June 8, 2016
REGULAR BOARD MEETING
MINUTES
The Chairman of the Board called the meeting to order at 3:30 p.m.
PRESENT: Directors: Carrillo, Coats, Morales,Smith
ABSENT: Director: Shelton
STAFF: John Mura, General Manager/CEO; Brian Tompkins, Chief
Financial Officer; Jose Martinez, Assistant General Manager;
Justine Hendricksen, District Clerk; Shayla Gerber, Administrative
Assistant
LEGAL COUNSEL: Jean Cihigoyenetche
GUEST(s): Members of the public
PUBLIC COMMENTS
Chairman Coats declared the public participation section of the meeting open at 3 :31
pm.
There being no written or verbal comments, the public participation section was closed.
APPROVAL OF AGENDA
M/S/C (Carrillo-Smith) that the June 8, 2016 agenda be approved as submitted.
CLOSED SESSION
The Board entered into Closed Session at 3:31 p.m. as provided in the Ralph M. Brown
Act Government Code Sections 54956.9(d)(1) and 54956.8 to discuss the item listed on
the agenda.
Director Shelton arrived at 3:42 p.m.
THE BOARD RECONVENED THE MEETING AT 5:30 P.M.
Mr. Charles Roberts led the flag salute.
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ROLL CALL
PRESENT: Directors: Carrillo, Coats, Morales, Shelton, Smith
ABSENT: None
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
With respect to Item #2: No reportable action taken.
With respect to Item #3: No reportable action taken.
With respect to Item #4: No reportable action taken.
With respect to Item #5: Approved as follows:
M/S/C (Carrillo-Shelton) and by unanimous vote (5–0) that the Board approve the
sale of property identified as APN: 0297-061-22 and 0297-061-23 to San Bernardino
Valley Municipal Water District under the terms and payment listed.
PUBLIC COMMENTS
Chairman Coats declared the public participation section of the meeting open at 5 :39
p.m.
There being no written or verbal comments, the public participation section was closed.
APPROVE THE MAY 18, 2016 SPECIAL BOARD MEETING MINUTES
M/S/C (Shelton-Smith) that the Board approve the May 18, 2016 special board
meeting minutes as submitted.
ACCEPT AND FILE THE FINANCIAL STATEMENTS AS OF, AND FOR THE PERIOD ENDED,
APRIL 30, 2016
M/S/C (Shelton-Smith) that the Board accept and file the financial statements as
of, and for the period ended, April 30, 2016 as submitted.
DIRECTORS’ FEES AND EXPENSES FOR MAY 2016
M/S/C (Shelton-Smith) that the Board approve the Directors’ fees and expenses
for May 2016 as submitted.
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DISBURSEMENTS
M/S/C (Shelton-Smith) that the General Fund Disbursements #247426 through
#247618 which were distributed during the period of April 1, 2016 through April 30,
2016, bank drafts and ACH Payments in the amount of $2,750,855.63 and $342,546.19
for payroll and benefit contributions, totaling $3,093,401.82 be approved.
UPDATE ON THE CLEAN WATER FACTORY ENVIRONMENTAL IMPACT REPORT (EIR)
Ms. Jane Usher, Environmental Attorney, reviewed comments made on behalf of East
Valley Water District in response to the Draft Environmental Impact Report for the Clean
Water Factory and responded to questions and concerns of the Board.
Information only.
2015 URBAN WATER MANAGEMENT PLAN PRESENTATION
The Assistant General Manager provided a brief presentation in regards to the 2015
Urban Water Management Plan Update; he stated that it is to be updated every five
years and is required for certification of loans and grants; that it is one of the
foundational documents for new development; that this is a collaborative effort within
San Bernardino Valley Municipal Water District’s service area, that has produced a
Regional Urban Water Management Plan which addresses both regional and individual
water supplies. He reviewed the components of the Urban Water Management Plan and
described how water conservation efforts, regulations, population forecasting and
demand projections tied into the plan. The Assistant General Manager noted that there
were changes to the calculations in slides #5 and #6.
Information only.
ADJOURN TO PUBLIC HEARING AT 6:35 P.M.
PUBLIC COMMENTS
Chairman Coats declared the public participation section of the meeting open at 6 :35
p.m.
The General Manager/CEO clarified a question Mr. Yauger asked in regards to slides
contained in the 2015 Urban Water Management Plan Presentation.
There being no further written or verbal comments, the public participation section
was closed at 6:39 p.m.
ADJOURN TO REGULAR BOARD MEETING AT 6:39 P.M.
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BOARD DISCUSSION
The Board had no comments.
ADOPT THE 2015 REGIONAL URBAN WATER MANAGEMENT PLAN UPDATE
M/S/C (Morales-Smith) that the Board adopt the 2015 Regional Urban Water
Management Plan Update as presented.
Roll call vote:
Director Morales - Yes
Director Smith - Yes
Director Shelton - Yes
Vice Chairman Carrillo – Yes
Chairman Coats - Yes
DISCUSSION AND POSSIBLE ACTION REGARDING THE PUMALO STREET WATER MAIN
REPLACEMENT PROJECT
The General Manger/CEO deferred the agenda item until further review and requested
that this item be reagendized to the June 22, 2016 regular board meeting.
BOARD OF DIRECTORS’ REPORTS
Director Smith reported on the following: on June 1st he attended the special meeting
to review the draft budget and on June 3rd he attended the Legislative & Public Outreach
Committee meeting where they discussed social meeting engagement and possible
legislative activity that may impact East Valley Water District.
Director Shelton reported on the following: she attended San Bernardino Valley
Municipal Water District’s board meeting on June 7th where they discussed partnering
with retail agencies to pay 25% of rebates for water efficiency items.
Director Morales reported on the following: he reviewed the agenda of the City of San
Bernardino Water Board Commissioners meeting where they took action on an item
regarding public outreach pertaining to the lawsuit against East Valley Water District
and the Sterling Natural Resource Center.
Vice Chairman Carrillo reported on the following: on June 3rd he attended the Legislative
& Public Outreach Committee meeting.
Chairman Coats reported on the following: on May 27th, he and Mark Bulot, Chairman of
San Bernardino Valley Municipal Water District, attended an interview with Charter TV
in regards to the Sterling Natural Resource Center and it will be viewable on the public
access channel and on the East Valley Water District website once completed.
Information Only.
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GENERAL MANAGER/CEO REPORT
The General Manager/CEO reported on the following: on June 4th the District hosted a
“Gardening Basics” workshop: Efficient Irrigation Systems. The General Manager/CEO
congratulated Ms. Kimberly Cox on her re-election to the LAFCO Board; he also reported
that the District received the Certificate of Achievement for Excellence in Financial
Reporting; that he had the opportunity to shadow Customer Service and that it was very
informative and next he will shadow a treatment plant operator. He encouraged the
Board to attend the school supply drive for Hunt Elementary School on June 16th at 3:00
p.m.
Information only.
LEGAL COUNSEL REPORT
No reports at this time.
BOARD OF DIRECTORS’ COMMENTS
Director Morales stated that ACWA will be hosting an Infrastructure tour in October. He
expressed his appreciation to Mr. Tompkins and staff for an excellent job on the budget
and for receiving the Certificate of Achievement for Excellence in Financial Reporting.
Director Smith commended the General Manager/CEO on assisting a customer after
hours that needed assistance at the kiosk located in front of the building.
Director Shelton recognized Customer Service for their efforts in assisting customers
and taking care of the many phone calls they receive each day.
Chairman Coats commended Mr. Tompkins and staff on a job well done and closed the
meeting with the following statement, “Help insure your water future by supporting
the Sterling Natural Water Resource Center”.
Information only.
ADJOURN
The meeting adjourned at 6:50 p.m.
___________________________
Ronald L. Coats, Board President
__________________________
John Mura, Secretary
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Draft Pending Approval
EAST VALLEY WATER DISTRICT June 22, 2016
REGULAR BOARD MEETING
MINUTES
The Chairman of the Board called the meeting to order at 4:30 p.m.
PRESENT: Directors: Carrillo, Coats, Morales, Shelton, Smith
ABSENT: None
STAFF: John Mura, General Manager/CEO; Brian Tompkins, Chief
Financial Officer; Justine Hendricksen, District Clerk; Shayla
Gerber, Administrative Assistant
LEGAL COUNSEL: Jean Cihigoyenetche
GUEST(s): Members of the public
PUBLIC COMMENTS
Chairman Coats declared the public participation section of the meeting open at 4:31
p.m.
There being no written or verbal comments, the public participation section was closed.
APPROVAL OF AGENDA
M/S/C (Shelton-Carrillo) that the June 22, 2016 agenda be approved as
submitted.
CLOSED SESSION
The Board entered into Closed Session at 4:31 p.m. as provided in the Ralph M. Brown
Act Government Code Sections 54957.6(a) and 54956.9(d)(1) to discuss the item(s)
listed on the agenda.
THE BOARD RECONVENED THE MEETING AT 5:30 P.M.
Mr . Jensen led the flag salute.
ROLL CALL
PRESENT: Directors: Carrillo, Coats, Morales, Shelton, Smith
ABSENT: None
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ANNOUNCEMENT OF CLOSED SESSION ACTIONS
With respect to Item #2: No reportable action taken.
With respect to Item #3: No reportable action taken.
With respect to Item #4: No reportable action taken.
With respect to Item #5: No reportable action taken.
PUBLIC COMMENTS
Chairman Coats declared the public participation section of the meeting open at 5 :36
p.m.
Ms. Susan Longville suggested that East Valley Water District and San Bernardino
Municipal Water Department, should meet and have an open debate pertaining to the
Sterling Natural Resource Center and the Clean Water Factory; she suggested that the
League of Women Voters be mediators.
There being no further written or verbal comments, the public participation section
was closed at 5:44 p.m.
APPROVE THE MAY 11, 2016 REGULAR BOARD MEETING MINUTES
M/S/C (Smith-Shelton) that the Board approve the May 11, 2016 regular board
meeting minutes as submitted.
APPROVE THE MAY 25, 2016 REGULAR BOARD MEETING MINUTES
M/S/C (Smith-Shelton) that the Board approve the May 25, 2016 regular board
meeting minutes as submitted.
APPROVE THE JUNE 1, 2016 SPECIAL BOARD MEETING MINUTES
M/S/C (Smith-Shelton) that the Board approve the June 1, 2016 special board
meeting minutes as submitted.
ADOPT RESOLUTION 2016.14 APPROVING THE DISTRICT’S 2015 REGIONAL URBAN
WATER MANAGEMENT PLAN
M/S/C (Smith-Shelton) that the Board adopt resolution 2016.14 approving the
District’s 2015 Regional Urban Water Management Plan.
ADOPT PROPOSED BUDGET FOR FY 2016-17
The Chief Financial Officer provided an overview of the proposed budget, reviewed
influences on the Budget and thanked the Board for attending the Budget meetings; he
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stated that a spending plan was put together based on staff program goals and
objectives. He summarized the operating budget, reviewed the capital budget and
stated that a majority of the changes to the capital improvement program were related
to the Sterling Natural Resource Center.
Vice Chairman Carrillo expressed his gratitude to the Chief Financial Officer for
providing a transparent document.
Chairman Coats stated that the Budget is fantastic, easy to read and transparent.
M/S/C (Carrillo-Shelton) that the Board adopt the proposed FY 2016-17 Operating
and Capital Improvement Program Budget.
PUMALO STREET WATER MAIN REPLACEMENT PROJECT
General Manager/CEO stated that District staff has been identifying water mains that
are in need of replacement; that the pipeline along Pumalo Street between Golden and
Del Rosa Avenue is in need of immediate replacement and that due to the location of
the pipeline being in front of Hunt Elementary School, it would be prudent to replace
the pipeline while school is out of session for summer vacation. He stated that
construction is estimated to take approximately 10 weeks; that the District received
three bids and staff recommends Merlin Johnson Construction Inc. be awarded the
contract.
M/S/C (Carrillo-Smith) that the Board award the professional services contract to
Merlin Johnson Construction Inc., in the amount of $486,640.50 and authorize the
General Manager/CEO to purchase the materials separately for the amount of $130,000.
BOARD OF DIRECTORS’ REPORTS
Director Morales reported on the following: he attended the Recycled Water Ad-Hoc
Committee meeting; on June 15th he attended the LAFCO Board of Commissioners; on
June 21st he met with guests attending the North Fork Water System Tour; and he
attended the City of San Bernardino board meeting where they discussed a proposed
water rate increase.
Director Shelton reported on the following: on June 16th she attended the San Bernardino
Valley Municipal Water District Advisory Commission on Water Policy meeting where
progress on the Sustainability Council was discussed as well as importing state water; on
June 20th she attended the CSDA meeting where she received a presentation: Unique
Challenges in Groundwater Recharge.
Director Smith reported on the following: on June 21st he attended the North Fork Water
System Tour where he toured the Seven Oaks Dam and Edison power plants.
Chairman Coats reported on the following: on June 16th he attended the San Bernardino
Valley Municipal Water District Advisory Commission on Water Policy meeting; on June
20th he attended the CSDA meeting; on June 10th and June 13th he attended the Recycled
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Water Ad-Hoc Committee meetings and on June 21st he attended the San Bernardino
Valley Municipal Water District’s Board meeting where they cast a vote for him for the
Southern Network Seat B for California Special Districts Association.
Information only.
GENERAL MANAGER/CEO REPORT
The General Manager/CEO reported on the following: he informed the Board that the
new conservation goal is now 15%, which was determined by a self-certification process
as a region wide effort, mandated by the State Water Resources Control Board; that on
June 15th the District hosted a free community workshop titled “Efficient Irrigation
Systems” and on June 21st the District hosted its annual North Fork Water System Tour;
he offered his appreciation to Ms. Malloy, Ms. Contreras and staff on their hard work
with preparing for the tour. The General Manager/CEO stated that he worked alongside
the Production Department staff and it was informative; that the EVWD Employee Events
Committee hosted its annual school supply drive for Hunt Elementary; the Consumer
Confidence Reports were mailed out to customers; and that staff will be providing sewer
demonstrations to the Board over the next few months.
The General Manager/CEO informed the Board of upcoming events:
• June 23rd the San Bernardino County Sheriff’s Department will be presenting an
“Active Shooter” training program at the District.
• June 27th at 2:30 p.m. - Engineering & Operations Committee Meeting.
• June 28th at 3:30 p.m. - Finance & Policy Committee Meeting.
• June 24th through July 12th the General Manager/CEO will be on vacation and the
Assistant General Manager will be assuming his duties.
• July 4th the District will be closed to celebrate Independence Day.
Information only.
LEGAL COUNSEL REPORT
No reports at this time.
BOARD OF DIRECTORS’ COMMENTS
Director Smith thanked District staff for putting together the North Fork Water System
Tour and stated that he had an enjoyable time at the Ice Cream Social.
Director Morales praised District staff on a job well done on the District’s annual
Consumer Confidence Report; he stated that the Hunt Elementary School fundraiser
was a positive event; and that he received positive feedback from attendees of the
North Fork Water System Tour.
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Vice Chairman Carrillo stated that the Budget is on target and recognized how far it has
come since last year; he also commended staff on a job well done in regards to the
Budget.
The General Manager/CEO interceded and recognized staff that attended the North
Fork Water System Tour and assisted a family that had been trapped on the mountain
for a few days after their automobile became disabled.
Chairman Coats suggested the public to read the “Pipeline” and closed the meeting
with the following statement, “Help insure your water future by supporting the Sterling
Natural Water Resource Center”.
Information only.
ADJOURN
The meeting adjourned at 6:20 p.m.
___________________________
Ronald L. Coats, Board President
__________________________
John Mura, Secretary
Recommended by:
Jo hn Mura
General Manager/CEO
Res p ec tfully s ub mitted :
Justine Hendric ks en
Dis tric t Clerk
BOARD AGENDA STAFF REPORT
Agenda Item #6.c.
Meeting Date: July 13, 2016
Co nsent Item
To: Governing Bo ard Memb ers
From: General Manager/CEO
Subject: Direc tors ' fees and exp ens es for June 2016
RECOMMENDATION:
Ap p ro ve the Governing Board Memb ers ’ fees and expens es fo r June 2016.
BACKGROUND / ANALYSIS:
T he Board has instruc ted staff to lis t all d irec tor fees and exp ens es as a s ep arate agenda item to s how full fisc al
transparenc y. O nly after Board review and ap p ro val will the c o mpens ation and exp ens es be p aid.
AGENCY IDEALS AND ENDEAVORS:
Ideals and Endeavor II - Maintain An Enviro nment Committed To Elevated P ublic Servic e
(E) – Practice transparent & acc o untab le fis cal management
REVIEW BY OTHERS:
T his agend a items has been reviewed b y the Ad minis tratio n department.
FISCAL IMPACT :
T he fis c al imp ac t as s o c iated with this agenda item is $7,195.00 whic h is inc luded in the c urrent fisc al b udget.
ATTACHMENTS:
Description Type
Directors' fees and expenses for June 2 016 Backup Material
Recommended by:
Jo hn Mura
General Manager/CEO
Res p ec tfully s ub mitted :
Brian To mpkins
Chief Financial Offic er
BOARD AGENDA STAFF REPORT
Agend a Item #6.d.
Meeting Date: July 13, 2016
Co nsent Item
To: Governing Bo ard Memb ers
From: General Manager/CEO
Subject: F inanc ial S tatements for May 2016
RECOMMENDATION:
Staff rec o mmend s that the Board of Directo rs acc ept and file the attac hed financial s tatements as o f, and for the
p eriod end ed , May 31, 2016.
BACKGROUND / ANALYSIS:
Includ ed herewith fo r the Board ’s review is a s ummary o f East Valley Water Dis tric t’s financ ial res ults, as o f May
31, 2016.
AGENCY IDEALS AND ENDEAVORS:
Ideals and Endeavor II - Maintain An Enviro nment Committed To Elevated P ublic Servic e
(E) - Practice transparent & acc o untab le fis cal management
FISCAL IMPACT :
T here is no fis c al imp ac t as s o c iated with this agenda item.
ATTACHMENTS:
Description Type
May 20 16 Financial Statement Monthly Review Backup Material
May 20 16 Financial Statements Backup Material
FINANCIAL STATEMENTS
MONTHLY REVIEW – MAY 31, 2016
Page 1 of 3
The following is a highlight summary of the District’s financial results as of May 31, 2016.
Statement of Net Position
Total assets at May 31, 2016 are $183.1 million.
CLASSIFICATION WATER WASTEWATER DISTRICT TOTAL
Cash and Investments $ 13,151,943 $ 4,964,829 $ 18,116,772
Utility Plant, Net 107,699,706 19,371,499 127,071,204
Other Assets 26,332,064 11,644,907 37,976,971
Current Liabilities 4,522,329 283,575 4,805,903
Long Term Liabilities 52,179,031 6,775,840 58,954,871
Beginning Net Position 84,025,363 27,656,870 111,682,233
Change in Equity 6,456,989 1,264,950 7,721,940
Total Net Position $ 90,482,353 $ 28,921,820 $ 119,404,173
Below is a summary of the District’s net position as of May 31, 2016.
FINANCIAL STATEMENTS
MONTHLY REVIEW – MAY 31, 2016
Page 2 of 3
Cash and Investments are $18.1 million, decease $2.4 million from the prior month. The
primary reason for the large decrease was due to the land purchase for the Sterling Natural
Resource Center of $2.6 million.
$0
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
CASH & INVESTMENTS
Restricted Unrestricted
Comparing current assets to current liabilities, the District has a current ratio at May 31,
2016 of 3.5 to 1, with 2 to 1 being an indication of sound financial condition.
Statement of Revenues & Expenses
Operating results are presented in three ways in the attached financial statements for the
eleven months ending May 31, 2016. First, is a one page summary with monthly and year-
to-date totals for revenue, and expenses presented by Expense Category. Second is a one
page summary with monthly and year-to-date totals for revenues and Expense by Program.
Third is a Budget to Actual presentation of program expense detail.
WATER WASTEWATER DISTRICT TOTAL
Revenue $ 19,727,943 $ 10,764,443 $ 30,492,386
Expense 13,270,954 9,499,493 22,770,447
FINANCIAL STATEMENTS
MONTHLY REVIEW – MAY 31, 2016
Page 3 of 3
Water Sales for May were $804,575, $290,425 (27%) under projection. The month of May
continued to have consistently mild weather with some rain. Water sales year to date are
under projections $283,559.
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
WATER REVENUE
Actual
Projection
Below are the operational costs associated with the delivery of water to our customers, as
of May 31, 2016 the cost of delivering water is at 78% or $5 million.
TOTAL
BUDGET
YTD
ACTIVITY
REMAINING
AMOUNT
Source of Supply/Wells $ 2,704,500 $ 1,871,487 $ 833,013 69%
Pumps & Boosters 770,000 571,612 198,388 74%
Treatment 866,000 697,620 168,380 81%
Transmission & Distribution 2,143,000 1,887,806 255,194 88%
Total $ 6,483,500 $ 5,028,525 $ 1,454,975 78%
DELIVERING WATER BY COST CENTER
Wastewater System Charge revenue are on target with the amended budget. Wastewater
Treatment Revenue collected and passed-through to the City of San Bernardino as of May
31, 2016 is $6,516,162 or 90% of the total budget.
WATER WASTEWATER DISTRICT TOTAL
Assets:
Current Assets:
01 Cash and Cash Equivalents 5,015,060.60$ 2,108,051.09$ 7,123,111.69$
02 Investments 2,658,549.88 2,324,679.08 4,983,228.96
03 Accounts Receivable, Net 3,112,479.72 387,057.65 3,499,537.37
04 ‐Interest Receivable - - -
05 Other Receivables 432,755.33 - 432,755.33
06 Due from other Governments 345,806.65 - 345,806.65
08 Inventory 318,491.59 6,721.16 325,212.75
09 Prepaid Expenses 102,081.08 20,760.65 122,841.73
11,985,224.85 4,847,269.63 16,832,494.48
Non-Current Assets:
10 Restricted Cash and Cash Equivalents 5,478,332.40 532,099.15 6,010,431.55
11 Capital Assets not being Depreciated 21,255,499.67 11,063,788.08 32,319,287.75
13 Capital Assets, Net 107,699,705.60 19,371,498.76 127,071,204.36
134,433,537.67 30,967,385.99 165,400,923.66
Total Assets:146,418,762.52 35,814,655.62 182,233,418.14
Deferred Outflow Of Resources
yables Deferred Charge on Refunding 174,353.17 - 174,353.17
25 Deferred Outflows - Pensions 590,596.65 166,579.24 757,175.89
147,183,712.34 35,981,234.86 183,164,947.20
Current Liabilities:
22 Accounts Payable and Accrued Expenses 590,055.81 29,959.97 620,015.78$
23 Accrued Payroll and Benefits 148.26 - 148.26
15 Customer Service Deposits 1,594,887.90 - 1,594,887.90
16 Construction Advances and Retentions 106,000.00 3,500.00 109,500.00
17 Accrued Interest Payable 448,005.83 57,006.25 505,012.08
18 Current Portion of Compensated Absences 223,102.32 85,150.50 308,252.82
19 Current Portion of Long-Term Debt 1,560,128.45 107,958.00 1,668,086.45
4,522,328.57 283,574.72 4,805,903.29
Non-Current Liabilities:
20 Compensated Absences, less current portion 178,037.09 82,033.01 260,070.10
21 Long Term Debt, Less Current Portion 50,739,650.73 6,327,119.01 57,066,769.74
27 Other Liabilities 178.87 10,974.00 11,152.87
Deferred Inflows Of Resources
26 Deferred Inflows - Pensions 1,261,164.29 355,713.71 1,616,878.00
52,179,030.98 6,775,839.73 58,954,870.71
56,701,359.55 7,059,414.45 63,760,774.00
31 Equity 84,025,363.45 27,656,869.99 111,682,233.44
84,025,363.45 27,656,869.99 111,682,233.44
Tot Total Revenue 19,727,943.29 10,764,443.16 30,492,386.45
Tot Total Expense 13,270,953.95 9,499,492.74 22,770,446.69
6,456,989.34 1,264,950.42 7,721,939.76
90,482,352.79 28,921,820.41 119,404,173.20
147,183,712.34$ 35,981,234.86$ 183,164,947.20$
Unaudited
As of May 31, 2016
Combining Schedule of Net Position
Total Equity and Current Surplus (Deficit):
Total Assets and Deferred Outflows of Resources:
Total Current Assets:
Total Non-Current Assets:
Total Liabilities, Equity and Current Surplus (Deficit):
Total Total Beginning Equity:
Equity:
Revenues Over/Under Expenses
Total Current Liabilities:
Total Non-Current and Deferred Inflows of Resources:
Total Liabilities and Deferred Inflows of Resources:
Page 1 of 8
AMENDED AMENDED AMENDED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Revenue
41 Water Sales 804,574.53$ 10,891,441.10$ 12,350,000.00$ -$ -$ -$ 12,350,000.00$ 1,458,558.90$
42 Meter Charges 679,643.62 7,467,658.18 8,130,000.00 - - - 8,130,000.00 662,341.82
43 Penalties 33,536.65 505,042.63 500,000.00 3,690.92 39,272.30 50,000.00 550,000.00 5,685.07
44 Wastewater System Charges - - - 361,438.63 4,052,912.96 4,400,000.00 4,400,000.00 347,087.04
45 Wastewater Treatment Charges - - - 579,525.75 6,516,161.81 7,250,000.00 7,250,000.00 733,838.19
46 Other Operating Revenue 11,253.16 678,057.29 500,000.00 29,026.18 146,030.18 200,000.00 700,000.00 (124,087.47)
47 Non Operating Revenue 2,396.39 185,744.09 85,000.00 - 10,065.91 10,000.00 95,000.00 (100,810.00)
48 Gain or Loss on Disposition - - - - - - - -
56 Benefits 212.08 479.38 - 69.71 168.61 - - (647.99)
68 Depreciation - - - - - - -
Revenue Total: 1,531,404.35 19,727,943.29 21,565,000.00 973,681.48 10,764,443.16 11,910,000.00 33,475,000.00 2,982,613.55
- - - - -
Expense by Category
51 Labor 329,977.58 3,679,454.88 4,798,255.00 92,713.31 1,109,743.06 1,364,195.00 6,162,450.00 1,373,252.06
56 Benefits 139,395.05 1,530,129.12 1,822,710.00 40,920.85 441,776.35 462,190.00 2,284,900.00 312,994.53
63 Contract Services 202,185.50 2,281,110.49 3,156,911.00 716,185.54 7,392,375.16 8,098,219.00 11,255,130.00 1,581,644.35
65 Professional Development 13,138.29 132,419.50 208,934.00 5,937.94 59,182.09 82,686.00 291,620.00 100,018.41
53 Overtime 23,687.87 242,299.78 - 2,926.71 35,406.37 - - (277,706.15)
62 Materials and Supplies 141,259.66 1,273,369.05 2,148,750.00 11,587.60 88,526.81 80,350.00 2,229,100.00 867,204.14
64 Utilities 131,337.03 1,741,702.71 2,483,140.00 10,262.45 149,447.04 160,560.00 2,643,700.00 752,550.25
52 Temporary Labor 2,566.20 49,510.60 - 523.80 14,475.21 - - (63,985.81)
67 Other 6,550.19 204,589.81 218,690.00 2,807.23 86,887.50 93,510.00 312,200.00 20,722.69
54 Standby 2,000.00 24,534.95 - 560.00 7,660.65 - - (32,195.60)
61 Water Supply 813.00 281,615.67 575,000.00 - - - 575,000.00 293,384.33
71 -Debt Service - 1,830,217.39 3,605,000.00 - 114,012.50 320,000.00 3,925,000.00 1,980,770.11
81 -Capital Improvement - 141,731.55 1,717,360.00 - 75,436.02 1,230,540.00 2,947,900.00 2,730,732.43
82 -Capital Outlay - - 615,250.00 - - 17,750.00 633,000.00 633,000.00
83 -Accounting Income Add back - (141,731.55) - - (75,436.02) - - 217,167.57
Expense Total: 992,910.37 13,270,953.95 21,350,000.00 884,425.43 9,499,492.74 11,910,000.00 33,260,000.00 10,489,553.31
Total Surplus (Deficit): 538,493.98$ 6,456,989.34$ -$ 89,256.05$ 1,264,950.42$ -$ -$ -$
Unaudited
Revenue and Expense Budget-to-Actual by Category
Month Ended May 31, 2016
WATER WASTEWATER DISTRICT WIDE
Page 2 of 8
AMENDED AMENDED AMENDED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Revenue
41 Water Sales 804,574.53$ 10,891,441.10$ 12,350,000.00$ -$ -$ -$ 12,350,000.00$ 1,458,558.90$
42 Meter Charges 679,643.62 7,467,658.18 8,130,000.00 - - - 8,130,000.00 662,341.82
43 Penalties 33,536.65 505,042.63 500,000.00 3,690.92 39,272.30 50,000.00 550,000.00 5,685.07
44 Wastewater System Charges - - - 361,438.63 4,052,912.96 4,400,000.00 4,400,000.00 347,087.04
45 Wastewater Treatment Charges - - - 579,525.75 6,516,161.81 7,250,000.00 7,250,000.00 733,838.19
46 Other Operating Revenue 11,253.16 678,057.29 500,000.00 29,026.18 146,030.18 200,000.00 700,000.00 (124,087.47)
47 Non Operating Revenue 2,396.39 185,744.09 85,000.00 - 10,065.91 10,000.00 95,000.00 (100,810.00)
48 Gain or Loss on Disposition - - - - - - - -
Revenue Total: 1,531,404.35 19,727,943.29 21,565,000.00 973,681.48 10,764,443.16 11,910,000.00 33,475,000.00 2,982,613.55
Progra 1000 - Board of Directors 12,045.63 138,689.33 206,500.00 5,124.09 62,310.30 88,500.00 295,000.00 94,000.37
Progra 2000 - General Administration 72,347.57 681,587.80 897,900.00 29,505.45 278,658.23 383,700.00 1,281,600.00 321,353.97
Progra 2100 - Human Resources 24,857.85 454,808.92 500,540.00 10,653.30 194,641.66 213,660.00 714,200.00 64,749.42
Progra 2200 - Public Affairs 25,902.91 300,901.85 369,650.00 10,453.94 113,150.55 153,750.00 523,400.00 109,347.60
Progra 2300 - Conservation 94,366.79 994,109.52 1,996,600.00 - - - 1,996,600.00 1,002,490.48
Progra 3000 - Finance 47,944.06 640,145.61 758,060.00 20,182.87 270,945.14 323,190.00 1,081,250.00 170,159.25
Progra 3200 - Information Technology 42,830.96 333,448.07 418,900.00 35,962.67 261,507.70 274,600.00 693,500.00 98,544.23
Progra 3300 - Customer Service 74,045.25 929,172.84 1,298,650.00 26,380.46 389,316.06 394,350.00 1,693,000.00 374,511.10
Progra 3400 - Meter Service 23,284.36 260,653.91 346,000.00 522.40 6,082.81 - 346,000.00 79,263.28
Progra 4000 - Engineering 44,794.87 635,868.53 749,990.00 26,892.53 341,772.60 344,660.00 1,094,650.00 117,008.87
Progra 5000 - Water Production 223,503.92 2,673,558.15 3,737,000.00 - - - 3,737,000.00 1,063,441.85
Progra 5100 - Water Treatment 44,162.59 668,551.10 809,000.00 - - - 809,000.00 140,448.90
Progra 5200 - Water Quality 26,737.59 263,867.12 344,000.00 - - - 344,000.00 80,132.88
Progra 6000 - Field Maintenance Administration 8,698.75 138,846.60 252,650.00 8,350.11 134,848.28 107,850.00 360,500.00 86,805.12
Progra 6100 - Water Maintenance 154,965.83 1,580,079.93 1,778,000.00 - - - 1,778,000.00 197,920.07
Progra 6200 - Wastewater Maintenance - - - 680,956.29 7,025,577.36 7,697,000.00 7,697,000.00 671,422.64
Progra 7000 - Facilities Maintenance 46,105.52 467,330.16 612,400.00 15,743.25 165,589.73 216,600.00 829,000.00 196,080.11
Progra 7100 - Fleet Maintenance 26,315.92 279,117.12 336,550.00 13,698.07 141,079.82 143,850.00 480,400.00 60,203.06
Progra 8000 - Capital - 1,830,217.39 5,937,610.00 - 114,012.50 1,568,290.00 7,505,900.00 5,344,502.54
Total Surplus (Deficit):538,493.98$ 6,456,989.34$ -$ 89,256.05$ 1,264,950.42$ -$ -$ -$
Revenue and Expense Budget-to-Actual by Program
Month Ended May 31, 2016
Unaudited
WATER WASTEWATER DISTRICT WIDE
Page 3 of 8
AMENDED AMENDED AMENDED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Revenue
41 Water Sales 804,574.53$ 10,891,441.10$ 12,350,000.00$ -$ -$ -$ 12,350,000.00$ 1,458,558.90$
42 Meter Charges 679,643.62 7,467,658.18 8,130,000.00 - - - 8,130,000.00 662,341.82
43 Penalties 33,536.65 505,042.63 500,000.00 3,690.92 39,272.30 50,000.00 550,000.00 5,685.07
44 Wastewater System Charges - - - 361,438.63 4,052,912.96 4,400,000.00 4,400,000.00 347,087.04
45 Wastewater Treatment Charges - - - 579,525.75 6,516,161.81 7,250,000.00 7,250,000.00 733,838.19
46 Other Operating Revenue 11,253.16 678,057.29 500,000.00 29,026.18 146,030.18 200,000.00 700,000.00 (124,087.47)
47 Non Operating Revenue 2,396.39 185,744.09 85,000.00 - 10,065.91 10,000.00 95,000.00 (100,810.00)
48 Gain or Loss on Disposition - - - - - - - -
56 Benefits 212.08 479.38 - 69.71 168.61 - - (647.99)
68 Depreciation - - - - - - -
Revenue Total: 1,531,404.35 19,727,943.29 21,565,000.00 973,681.48 10,764,443.16 11,910,000.00 33,475,000.00 2,982,613.55
Program: 1000 - Board of Directors - - -
51 Labor 6,619.95$ 61,792.50$ 73,500.00$ 2,837.14$ 26,482.70$ 31,500.00$ 105,000.00$ 16,724.80$
56 Benefits 591.99 3,247.55 28,000.00 232.51 5,417.32 12,000.00 40,000.00 31,335.13
63 Contract Services - 50,817.05 70,000.00 - 21,778.73 30,000.00 100,000.00 27,404.22
65 Professional Development 4,833.69 22,832.23 35,000.00 2,054.44 8,631.55 15,000.00 50,000.00 18,536.22
Program: 1000 - Board of Directors Total: 12,045.63 138,689.33 206,500.00 5,124.09 62,310.30 88,500.00 295,000.00 94,000.37
Program: 2000 - General Administration - - -
51 Labor 30,398.55 310,207.29 398,100.00 13,027.98 132,711.46 169,500.00 567,600.00 124,681.25
53 Overtime 179.75 1,416.08 - 77.03 606.87 - - (2,022.95)
56 Benefits 24,069.51 151,179.57 147,000.00 8,814.81 52,217.79 63,000.00 210,000.00 6,602.64
62 Materials and Supplies 853.47 5,873.50 10,500.00 365.77 2,517.24 4,500.00 15,000.00 6,609.26
63 Contract Services 13,234.90 170,180.40 259,100.00 5,672.10 72,291.61 111,900.00 371,000.00 128,527.99
64 Utilities 172.65 2,390.24 4,200.00 74.00 1,024.39 1,800.00 6,000.00 2,585.37
65 Professional Development 3,438.74 40,340.72 79,000.00 1,473.76 17,288.87 33,000.00 112,000.00 54,370.41
Program: 2000 - General Administration Total: 72,347.57 681,587.80 897,900.00 29,505.45 278,658.23 383,700.00 1,281,600.00 321,353.97
Program: 2100 - Human Resources - - - -
51 Labor 10,234.58 116,019.16 149,000.00 4,386.22 49,722.31 63,000.00 212,000.00 46,258.53
52 Temporary Labor 382.20 5,287.50 - 163.80 2,266.07 - - (7,553.57)
53 Overtime 169.23 1,780.08 - 72.52 762.89 - - (2,542.97)
56 Benefits 4,559.70 52,874.03 58,800.00 1,954.11 22,434.77 25,200.00 84,000.00 8,691.20
62 Materials and Supplies 93.68 2,224.57 2,100.00 40.15 953.33 900.00 3,000.00 (177.90)
63 Contract Services 2,463.25 54,835.85 51,800.00 1,055.68 23,501.06 22,200.00 74,000.00 (4,336.91)
64 Utilities 65.27 443.83 350.00 27.97 190.18 150.00 500.00 (134.01)
65 Professional Development 339.75 18,682.46 20,300.00 145.62 8,006.77 8,700.00 29,000.00 2,310.77
67 Other 6,550.19 202,661.44 218,190.00 2,807.23 86,804.28 93,510.00 311,700.00 22,234.28
Program: 2100 - Human Resources Total: 24,857.85 454,808.92 500,540.00 10,653.30 194,641.66 213,660.00 714,200.00 64,749.42
Program: 2200 - Public Affairs - - - -
51 Labor 13,731.90 153,264.71 197,520.00 5,885.11 57,468.99 79,980.00 277,500.00 66,766.30
52 Temporary Labor 840.00 1,537.20 - 360.00 658.80 - - (2,196.00)
53 Overtime 1,175.67 4,237.81 - 503.87 1,617.17 - - (5,854.98)
Month Ended May 31, 2016
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
Page 4 of 8
AMENDED AMENDED AMENDED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Month Ended May 31, 2016
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
56 Benefits 3,099.83 41,909.11 50,610.00 1,328.35 16,669.62 21,690.00 72,300.00 13,721.27
62 Materials and Supplies 1,300.84 24,532.94 19,250.00 433.62 8,517.08 8,250.00 27,500.00 (5,550.02)
63 Contract Services 4,964.39 65,880.94 91,000.00 1,672.80 24,875.96 39,000.00 130,000.00 39,243.10
64 Utilities 71.02 4,601.39 3,290.00 30.43 1,645.98 1,410.00 4,700.00 (1,547.37)
65 Professional Development 719.26 4,937.75 7,980.00 239.76 1,696.95 3,420.00 11,400.00 4,765.30
Program: 2200 - Public Affairs Total: 25,902.91 300,901.85 369,650.00 10,453.94 113,150.55 153,750.00 523,400.00 109,347.60
Program: 2300 - Conservation - - - -
51 Labor 16,121.49 175,889.27 263,000.00 - - - 263,000.00 87,110.73
52 Temporary Labor 1,344.00 6,132.00 - - - - - (6,132.00)
53 Overtime 1,799.56 4,398.55 - - - - - (4,398.55)
56 Benefits 4,353.70 49,600.93 87,600.00 - - - 87,600.00 37,999.07
62 Materials and Supplies 66,260.23 634,988.01 1,423,000.00 - - - 1,423,000.00 788,011.99
63 Contract Services 4,398.39 102,516.54 186,000.00 - - - 186,000.00 83,483.46
64 Utilities 89.42 17,282.80 30,000.00 - - - 30,000.00 12,717.20
65 Professional Development - 3,301.42 7,000.00 - - - 7,000.00 3,698.58
Program: 2300 - Conservation Total: 94,366.79 994,109.52 1,996,600.00 - - - 1,996,600.00 1,002,490.48
Program: 3000 - Finance - - - -
51 Labor 30,363.81 362,728.75 452,850.00 13,013.06 154,262.28 192,600.00 645,450.00 128,458.97
52 Temporary Labor - 25,062.69 - - 10,741.13 - - (35,803.82)
53 Overtime 812.19 4,023.42 - 22.57 1,097.19 - - (5,120.61)
56 Benefits 12,962.10 162,599.73 186,200.00 5,516.12 67,412.45 79,800.00 266,000.00 35,987.82
62 Materials and Supplies 660.52 6,605.22 7,000.00 283.08 2,569.16 3,000.00 10,000.00 825.62
63 Contract Services 2,572.77 64,762.32 99,400.00 1,102.61 28,851.52 42,600.00 142,000.00 48,386.16
64 Utilities 135.76 1,527.09 2,800.00 58.18 654.48 1,200.00 4,000.00 1,818.43
65 Professional Development 436.91 12,499.52 9,310.00 187.25 5,356.93 3,990.00 13,300.00 (4,556.45)
67 Other - 336.87 500.00 - - - 500.00 163.13
Program: 3000 - Finance Total: 47,944.06 640,145.61 758,060.00 20,182.87 270,945.14 323,190.00 1,081,250.00 170,159.25
Program: 3200 - Information Technology - - - -
51 Labor 12,373.45 145,182.70 128,050.00 8,248.96 96,788.42 149,950.00 278,000.00 36,028.88
52 Temporary Labor - - - - - - - -
53 Overtime - - - - - - - -
56 Benefits 4,743.19 49,719.73 62,300.00 2,884.34 31,402.08 26,700.00 89,000.00 7,878.19
62 Materials and Supplies 1,105.82 14,776.02 15,400.00 1,220.83 13,601.54 6,600.00 22,000.00 (6,377.56)
63 Contract Services 24,363.56 120,094.26 196,700.00 23,363.57 116,116.87 84,300.00 281,000.00 44,788.87
64 Utilities 152.50 2,055.92 3,850.00 152.51 2,055.92 1,650.00 5,500.00 1,388.16
65 Professional Development 92.44 1,619.44 12,600.00 92.46 1,542.87 5,400.00 18,000.00 14,837.69
Program: 3200 - Information Technology Total: 42,830.96 333,448.07 418,900.00 35,962.67 261,507.70 274,600.00 693,500.00 98,544.23
Program: 3300 - Customer Service - - - -
51 Labor 19,189.77 222,357.16 315,000.00 11,261.44 131,619.05 133,500.00 448,500.00 94,523.79
52 Temporary Labor - 11,491.21 - - 809.21 - - (12,300.42)
53 Overtime 416.09 2,521.84 - 188.19 1,093.11 - - (3,614.95)
56 Benefits 9,598.34 104,444.78 136,500.00 5,085.90 59,273.78 58,500.00 195,000.00 31,281.44
Page 5 of 8
AMENDED AMENDED AMENDED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Month Ended May 31, 2016
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
62 Materials and Supplies 671.72 6,530.84 14,900.00 287.89 4,099.71 2,700.00 17,600.00 6,969.45
63 Contract Services 38,198.15 509,413.64 717,800.00 6,997.96 144,198.99 150,600.00 868,400.00 214,787.37
64 Utilities 5,704.33 67,627.45 105,700.00 2,444.71 46,737.78 45,300.00 151,000.00 36,634.77
65 Professional Development 266.85 3,194.42 8,750.00 114.37 1,401.21 3,750.00 12,500.00 7,904.37
67 Other - 1,591.50 - - 83.22 - - (1,674.72)
Program: 3300 - Customer Service Total: 74,045.25 929,172.84 1,298,650.00 26,380.46 389,316.06 394,350.00 1,693,000.00 374,511.10
Program: 3400 - Meter Service - - - -
51 Labor 17,237.30 164,891.55 228,000.00 - 2,344.16 - 228,000.00 60,764.29
53 Overtime 336.79 10,132.84 - - 398.35 - - (10,531.19)
56 Benefits 5,075.36 75,718.84 105,000.00 382.50 2,117.06 - 105,000.00 27,164.10
62 Materials and Supplies 262.98 1,035.55 3,000.00 - - - 3,000.00 1,964.45
63 Contract Services 334.79 8,054.53 9,000.00 102.75 1,019.88 - 9,000.00 (74.41)
64 Utilities 37.14 820.60 1,000.00 37.15 203.36 - 1,000.00 (23.96)
65 Professional Development - - - - - - - -
Program: 3400 - Meter Service Total: 23,284.36 260,653.91 346,000.00 522.40 6,082.81 - 346,000.00 79,263.28
Program: 4000 - Engineering - - - -
51 Labor 24,987.74 318,791.94 431,035.00 15,042.26 207,488.32 207,965.00 639,000.00 112,719.74
52 Temporary Labor - - - - - - - -
53 Overtime 748.16 931.38 - 498.77 620.92 - - (1,552.30)
56 Benefits 10,593.77 123,963.13 116,900.00 5,455.92 65,510.41 50,100.00 167,000.00 (22,473.54)
62 Materials and Supplies 1,080.46 6,209.34 8,400.00 963.32 4,604.54 3,600.00 12,000.00 1,186.12
63 Contract Services 6,548.21 156,616.51 159,411.00 4,573.74 50,399.64 68,319.00 227,730.00 20,713.85
64 Utilities 631.71 22,212.61 22,750.00 270.74 8,689.54 9,750.00 32,500.00 1,597.85
65 Professional Development 204.82 7,143.62 11,494.00 87.78 4,459.23 4,926.00 16,420.00 4,817.15
Program: 4000 - Engineering Surplus Total: 44,794.87 635,868.53 749,990.00 26,892.53 341,772.60 344,660.00 1,094,650.00 117,008.87
Program: 5000 - Water Production - - - -
51 Labor 46,279.78 511,064.38 625,000.00 - - - 625,000.00 113,935.62
53 Overtime 3,999.83 38,399.37 - - - - - (38,399.37)
54 Standby 1,120.00 12,771.43 - - - - - (12,771.43)
56 Benefits 17,148.12 203,942.78 235,000.00 - - - 235,000.00 31,057.22
61 Water Supply 813.00 281,615.67 575,000.00 - - - 575,000.00 293,384.33
62 Materials and Supplies 31,701.44 183,285.40 236,000.00 - - - 236,000.00 52,714.60
63 Contract Services 13,083.06 139,461.73 270,000.00 - - - 270,000.00 130,538.27
64 Utilities 108,095.36 1,295,246.22 1,789,000.00 - - - 1,789,000.00 493,753.78
65 Professional Development 1,263.33 7,771.17 7,000.00 - - - 7,000.00 (771.17)
Program: 5000 - Water Production Total: 223,503.92 2,673,558.15 3,737,000.00 - - - 3,737,000.00 1,063,441.85
Program: 5100 - Water Treatment - - - -
51 Labor 15,772.64 178,360.89 216,500.00 - - - 216,500.00 38,139.11
53 Overtime 781.52 11,747.60 - - - - - (11,747.60)
56 Benefits 5,679.00 74,139.37 81,000.00 - - - 81,000.00 6,860.63
62 Materials and Supplies 20,684.73 126,278.13 135,000.00 - - - 135,000.00 8,721.87
63 Contract Services 239.48 160,311.86 165,500.00 - - - 165,500.00 5,188.14
Page 6 of 8
AMENDED AMENDED AMENDED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Month Ended May 31, 2016
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
64 Utilities 1,005.22 117,713.25 211,000.00 - - - 211,000.00 93,286.75
Program: 5100 - Water Treatment Total: 44,162.59 668,551.10 809,000.00 - - - 809,000.00 140,448.90
Program: 5200 - Water Quality - - - -
51 Labor 11,613.88 130,780.09 152,000.00 - - - 152,000.00 21,219.91
53 Overtime 23.57 2,758.71 - - - - - (2,758.71)
56 Benefits 4,419.88 51,160.76 60,000.00 - - - 60,000.00 8,839.24
62 Materials and Supplies 1,005.94 10,224.45 15,000.00 - - - 15,000.00 4,775.55
63 Contract Services 9,061.57 66,754.85 114,500.00 - - - 114,500.00 47,745.15
64 Utilities 612.75 2,062.43 2,500.00 - - - 2,500.00 437.57
65 Professional Development - 125.83 - - - - - (125.83)
Program: 5200 - Water Quality Total: 26,737.59 263,867.12 344,000.00 - - - 344,000.00 80,132.88
Program: 6000 - Field Maintenance Administration - - - -
51 Labor 3,787.04 76,226.07 165,500.00 3,787.02 76,225.46 70,500.00 236,000.00 83,548.47
52 Temporary Labor - - - - - - - -
53 Overtime - - - - - - - -
54 Standby 880.00 11,763.52 - 560.00 7,660.65 - - (19,424.17)
56 Benefits 1,942.35 35,148.27 67,200.00 1,913.73 33,694.32 28,800.00 96,000.00 27,157.41
62 Materials and Supplies - 1,144.65 2,100.00 - 1,144.60 900.00 3,000.00 710.75
63 Contract Services - - - - - - - -
64 Utilities 546.86 5,874.86 10,500.00 546.86 5,874.84 4,500.00 15,000.00 3,250.30
65 Professional Development 1,542.50 8,689.23 7,350.00 1,542.50 10,248.41 3,150.00 10,500.00 (8,437.64)
Program: 6000 - Field Maintenance Administration Tota 8,698.75 138,846.60 252,650.00 8,350.11 134,848.28 107,850.00 360,500.00 86,805.12
Program: 6100 - Water Maintenance - - - -
51 Labor 59,529.50 619,570.91 846,000.00 - - - 846,000.00 226,429.09
53 Overtime 11,319.57 147,513.67 - - - - - (147,513.67)
56 Benefits 25,175.46 285,920.51 325,000.00 - - - 325,000.00 39,079.49
62 Materials and Supplies 8,466.61 174,889.53 177,000.00 - - - 177,000.00 2,110.47
63 Contract Services 50,322.69 318,787.15 370,000.00 - - - 370,000.00 51,212.85
64 Utilities 152.00 33,398.16 60,000.00 - - - 60,000.00 26,601.84
Program: 6100 - Water Maintenance Total: 154,965.83 1,580,079.93 1,778,000.00 - - - 1,778,000.00 197,920.07
Program: 6200 - Wastewater Maintenance - - - -
51 Labor - - - 9,743.48 112,900.49 158,000.00 158,000.00 45,099.51
53 Overtime - - - 600.99 22,624.25 - - (22,624.25)
56 Benefits - - - 4,848.44 55,620.44 64,000.00 64,000.00 8,379.56
62 Materials and Supplies - - - 5,021.20 20,625.39 22,000.00 22,000.00 1,374.61
Wastewater Treatment - - - 579,525.75 6,516,161.81 6,861,600.00 6,861,600.00 345,438.19
63 Contract Services - - - 81,216.43 297,644.98 591,400.00 591,400.00 293,755.02
Program: 6200 - Wastewater Maintenance Total:- - - 680,956.29 7,025,577.36 7,697,000.00 7,697,000.00 671,422.64
Program: 7000 - Facilities Maintenance - - - -
51 Labor 4,102.68 45,663.83 49,200.00 2,209.12 24,587.90 61,800.00 111,000.00 40,748.27
53 Overtime 1,250.07 11,419.69 - 673.12 6,149.03 - - (17,568.72)
Page 7 of 8
AMENDED AMENDED AMENDED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Month Ended May 31, 2016
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
56 Benefits 2,377.46 28,013.53 37,100.00 1,216.19 14,380.60 15,900.00 53,000.00 10,605.87
62 Materials and Supplies 2,968.84 32,829.41 33,900.00 1,127.41 9,104.11 8,100.00 42,000.00 66.48
63 Contract Services 28,655.04 251,494.75 344,200.00 6,946.18 59,222.63 73,800.00 418,000.00 107,282.62
64 Utilities 6,751.43 97,908.95 148,000.00 3,571.23 52,140.51 57,000.00 205,000.00 54,950.54
65 Professional Development - - - - 4.95 - - (4.95)
Program: 7000 - Facilities Maintenance Total: 46,105.52 467,330.16 612,400.00 15,743.25 165,589.73 216,600.00 829,000.00 196,080.11
Program: 7100 - Fleet Maintenance - - - -
51 Labor 7,633.52 86,663.68 108,000.00 3,271.52 37,141.52 45,900.00 153,900.00 30,094.80
53 Overtime 675.87 1,018.74 - 289.65 436.59 - - (1,455.33)
56 Benefits 3,005.29 36,546.50 38,500.00 1,287.93 15,625.71 16,500.00 55,000.00 2,827.79
62 Materials and Supplies 4,142.38 41,941.49 46,200.00 1,844.33 20,790.11 19,800.00 66,000.00 3,268.40
63 Contract Services 3,745.25 41,128.11 52,500.00 3,955.97 36,311.48 22,500.00 75,000.00 (2,439.59)
64 Utilities 7,113.61 70,536.91 88,200.00 3,048.67 30,230.06 37,800.00 126,000.00 25,233.03
65 Professional Development - 1,281.69 3,150.00 - 544.35 1,350.00 4,500.00 2,673.96
Program: 7100 - Fleet Maintenance Total: 26,315.92 279,117.12 336,550.00 13,698.07 141,079.82 143,850.00 480,400.00 60,203.06
Program: 8000 - Capital - - -
71 -Debt Service - 1,830,217.39 3,605,000.00 - 114,012.50 320,000.00 3,925,000.00 1,980,770.11
81 -Capital Improvement - 141,731.55 1,717,360.00 - 75,436.02 1,230,540.00 2,947,900.00 2,730,732.43
82 -Capital Outlay - - 615,250.00 - - 17,750.00 633,000.00 633,000.00
83 -Accounting Income Add back - (141,731.55) - - (75,436.02) - - 217,167.57
Program: 8000 - Capital Total:- 1,830,217.39 5,937,610.00 - 114,012.50 1,568,290.00 7,505,900.00 5,561,670.11
Total Surplus (Deficit): 538,493.98$ 6,456,989.34$ -$ 89,256.05$ 1,264,950.42$ -$ -$ -$
Page 8 of 8
BOARD AGENDA STAFF REPORT
Agenda Item #6.e.
Meeting Date: July 13, 2016
Co nsent Item
To: Governing Bo ard Memb ers
From: General Manager/CEO
Subject: Liens to Tax Ro lls 2016-17
RECOMMENDATION:
Staff recommends that the Governing Board o f Directors app ro ve Res olutio n 2016.15 autho rizing the p lac ement
o f d elinquent, unp aid water and was tewater c harges o n the County of San Bernard ino's tax ro ll.
BACKGROUND / ANALYSIS:
Califo rnia Water C ode S ection 31701.5 authorizes the Dis tric t to p lac e liens on real property fo r d elinq uent water
and was tewater charges , and to ro ll unpaid d elinquent c harge amo unts and unpaid lien amo unts o ver to the San
Bernard ino County p ro perty tax b ill. This authority gives the Dis trict a method to rec o ver unp aid c harges and
fees related to utility s ervic es rendered .
Delinquent charges that are s ubjec t to this lien and p ro p erty tax inc lude, b ut are no t limited to water c ons ump tion
and related charges , was tewater c o llec tion and treatment s ervices , late fees, interes t, and p enalties. Every July, the
Dis tric t determines which liens have not been p aid within the 30 d ays and p rep ares the ap p ro p riate materials to
s end to San Bernardino County for rec o very o f delinquent s ervic e charges on the property owner ’s tax b ill. In
d oing s o , the Dis tric t greatly enhanc es its ab ility to rec o ver unpaid c harges in the upc o ming fisc al year.
AGENCY IDEALS AND ENDEAVORS:
Ideals and Endeavor II - Maintain An Enviro nment Committed To Elevated P ublic Servic e
(E) - Practice transparent & acc o untab le fis cal management
REVIEW BY OTHERS:
T his agend a item has b een reviewed b y the Financ e and Po licy S tanding Co mmittee.
FISCAL IMPACT :
Co llections of $15,599.56 in delinquent water and was tewater c harges.
Recommended by:
Jo hn Mura
General Manager/CEO
Res p ec tfully s ub mitted :
Brian To mpkins
Chief Financial Offic er
ATTACHMENTS:
Description Type
List o f Delinquent Wate r and Wastewater Acco unts Backup Material
Resolution 20 16.15 Resolution Lette r
ACCOUNT NUMBER AMT OWED
0010001-06 57.86$
0420249-04 116.24
0440175-03 777.69
0742556-06 154.95
0830082-11 79.99
1120158-07 125.78
1360048-04 62.07
1400067-04 75.59
1430021-11 140.33
0610022-09 61.36
0630081-11 45.99
0630192-00 185.06
0710012-09 29.23
0950026-00 77.94
1040129-06 145.34
1440529-05 94.22
0140137-06 94.97
0340122-04 52.80
0742529-04 48.01
0920081-12 31.35
1543281-01 77.34
0020010-05 54.77
0251069-03 229.72
0362031-06 110.12
0541758-02 100.00
0630040-06 352.79
1040027-07 212.16
1543244-01 43.13
0020027-08 259.89
0150021-07 228.50
0220056-03 123.22
0340110-03 236.60
0420022-06 122.70
0510171-00 305.84
1010075-03 299.23
1221025-02 192.36
0610120-05 129.56
0730085-04 191.92
THE FOLLOWING PROPERTIES ALL HAVE RECORDED LIENS IN THE AMOUNT OF THE
DELIQUENCIES SHOWN, AND ARE TO BE TURNED OVER TO THE OFFICE OF THE TAX
COLLECTOR, COUNTY OF SAN BERNARDINO, TO BE ADDED TO THE RESPECTIVE
PROPERTY TAX BILLS *2016-2017 COUNTY TAX ROLLS*
WW35-SU01
Page 1 of 3
ACCOUNT NUMBER AMT OWED
THE FOLLOWING PROPERTIES ALL HAVE RECORDED LIENS IN THE AMOUNT OF THE
DELIQUENCIES SHOWN, AND ARE TO BE TURNED OVER TO THE OFFICE OF THE TAX
COLLECTOR, COUNTY OF SAN BERNARDINO, TO BE ADDED TO THE RESPECTIVE
PROPERTY TAX BILLS *2016-2017 COUNTY TAX ROLLS*
WW35-SU01
1053003-04 84.63
1110244-03 303.43
0070133-10 61.14
0080712-03 54.47
0310119-11 93.46
0710042-02 226.34
0742353-05 200.16
0840626-01 235.21
0910005-05 40.49
1120148-10 276.10
1140218-00 145.14
1362831-03 52.61
1543304-00 41.23
0070133-10 61.14
1010100-09 29.05
0010019-02 176.23
1420034-08 106.39
1540166-04 75.17
1552141-02 491.77
1010025-03 133.45
1010132-00 153.61
1110206-02 1,182.25
1221016-01 250.44
0010019-03 161.10
0010087-11 133.40
0020031-11 182.71
0020044-12 52.24
0020065-18 34.08
0020174-04 229.92
0040157-04 26.37
0140002-03 71.20
0150138-02 107.91
0150236-03 40.63
0170002-06 578.93
0251887-15 176.77
0260123-04 195.61
0310243-05 139.71
0010086-03 21.05
Page 2 of 3
ACCOUNT NUMBER AMT OWED
THE FOLLOWING PROPERTIES ALL HAVE RECORDED LIENS IN THE AMOUNT OF THE
DELIQUENCIES SHOWN, AND ARE TO BE TURNED OVER TO THE OFFICE OF THE TAX
COLLECTOR, COUNTY OF SAN BERNARDINO, TO BE ADDED TO THE RESPECTIVE
PROPERTY TAX BILLS *2016-2017 COUNTY TAX ROLLS*
WW35-SU01
0010187-02 126.40
0020002-03 66.94
0020205-11 257.70
0230069-01 239.73
0252059-04 67.94
0362031-04 163.74
0910434-01 72.59
0920166-12 81.91
0920190-10 58.68
0940164-08 25.09
0940188-11 106.81
1030053-02 38.45
1040057-09 74.90
1040177-00 542.08
1052945-09 197.81
1052952-04 51.99
1052972-01 83.57
1110045-02 273.57
1120124-11 152.08
1150125-18 381.01
1160132-03 55.44
1211620-01 85.13
1220543-06 43.84
99 RECORDED LIENS 15,599.56$
Page 3 of 3
East Valley Water District
Resolution 2016.15
Page 1 of 2
RESOLUTION NO. 2016.15
A RESOLUTION OF THE BOARD OF DIRECTORS
OF THE EAST VALLEY WATER DISTRICT, SAN BERNARDINO COUNTY, STATE
OF CALIFORNIA, ADDING DELINQUENT NON-PAID CHARGES TO ANNUAL
TAXES LEVIED UPON THE PROPERTY FOR WHICH THE CHARGES ARE
DELINQUENT AND UNPAID
WHEREAS, the Board of Directors of the East Valley Water District (the “District”) has
prepared a report and statement of those delinquent non-paid charges for water and other services
within the District which were delinquent and unpaid for thirty-days or more on July 1, 2016; and
WHEREAS, the Board of Directors of the District has decided that said delinquent and
unpaid charges are to be included in the property tax levied on said property pursuant to California
Water Code Sections 31701 (e) and 31701.5 et seq.; and
THEREFORE, the Board of Directors of the District does hereby resolve, determine and
order as follows:
Section 1. That the report of the District’s delinquent and unpaid charges for water and
other services within the District which remain unpaid and delinquent for thirty days or more on
July 1, 2016 is hereby adopted and approved by said Board.
Section 2. That the unpaid and delinquent charges listed in said report for each parcel of
property are fixed at the amount listed in said report.
Section 3. That the Secretary shall file with the County Auditor of the County of San
Bernardino and the Board of Supervisors of the County of San Bernardino, in the time and manner
specified by the County Auditor and Board of Supervisors, a copy of such written report with a
statement endorsed hereon over the signature of the Secretary, that such a report has been finally
adopted and approved by the Board of Directors, and that the County Auditor shall enter the
amount of such charges against the respective lots of parcels of land as they appear on the
current assessment roll.
Section 4. That the County Tax Collector shall include the amount of charges on bills for
taxes levied against their respective lots and parcels of land and, therefore, the amount of such
unpaid and delinquent charges shall be collected at the same time and in the same manner by the
same person as, together with and not separately from, the general taxes, if any, for the District or
the County of San Bernardino and shall be delinquent at the same time, and thereafter be subject
to the same delinquency penalties.
East Valley Water District
Resolution 2016.15
Page 2 of 2
The foregoing Resolution was duly adopted at a regular meeting of the Board of Directors
of the East Valley Water District by motion made, duly seconded, and carried on July 13, 2016.
ADOPTED this 13th day of July, 2016
Ayes:
Noes:
Absent:
Abstain:
Ronald L. Coats
Board President
I HEREBY CERTIFY that the foregoing is a full, true and correct copy of Resolution 2016.15
adopted by the Board of Directors of East Valley Water District at its regular meeting held July
13, 2016.
_________________________________
John Mura
Secretary
BOARD AGENDA STAFF REPORT
Agenda Item #6.f.
Meeting Date: July 13, 2016
Co nsent Item
To: Governing Bo ard Memb ers
From: General Manager/CEO
Subject: May 2016 Disbursements : Ac counts p ayab le dis b urs ements fo r the period includ e check numb ers
247619 thro ugh 247891, b ank drafts, and ACH Payments in the amount of $4,884,566.29 and
$323,938.19 for p ayro ll.
RECOMMENDATION:
Staff rec o mmend s that the Board of Directo rs review and approve the District’s expense d is b urs ements fo r the
p eriod May 1, 2016 through May 31, 2016 in the amount of $5,208,504.48.
BACKGROUND / ANALYSIS:
In the c o ntinued effort to be fisc ally trans p arent, the payment register fo r s upplies , materials , servic es , and
p ayro ll for May 2016 is attached fo r review and approval. This process p ro vid es the Board and the public an
o pportunity to review the exp ens es of the Dis tric t. Acc o unts P ayab le is p roc es s ed weekly, while payroll is
p roc es s ed b i-weekly. Information to justify eac h exp enditure is availab le thro ugh the Finance Dep artment.
Acc o unts payable d is b urs ements fo r the perio d inc lude c hec k numbers 247619 through 247891, bank drafts , and
ACH Payments in the amount o f $4,884,566.29 and $323,938.19 for payroll. Significant exp ens es greater than o r
equal to $50,000 are further explained b elo w:
AGENCY IDEALS AND ENDEAVORS:
Ideals and Endeavor II - Maintain An Enviro nment Committed To Elevated P ublic Servic e
(E) - Practice transparent & acc o untab le fis cal management
REVIEW BY OTHERS:
T his agend a item has b een reviewed b y the Financ e and Po licy S tanding Co mmittee.
FISCAL IMPACT :
Suffic ient fund s have been b ud geted in the ad o p ted FY 2015-16 Budget.
Recommended by:
Jo hn Mura
General Manager/CEO
Res p ec tfully s ub mitted :
Brian To mpkins
Chief Financial Offic er
ATTACHMENTS:
Description Type
May 20 16 Payment Register Backup Material
PAYMENT REGISTER
MAY 1, 2016 - MAY 31, 2016
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
05/05/2016 247619 NHON HOAI NGUYEN-HO 61.03$
05/05/2016 247620 ROBERT E MILLER 8.24
05/05/2016 247621 ERE INVESTMENTS LLC 90.21
05/05/2016 247637 KA'RON JACKSON 37.29
05/05/2016 247638 AGUSTIN AGUAYO 74.90
05/05/2016 247639 ANDES SOLO 401K TRUST 16.93
05/05/2016 247640 ADRAIN MONARREZ 38.33
05/05/2016 247641 MYSMARTLEASE.COM 330.52
05/05/2016 247642 MYSMARTLEASE.COM 577.53
05/05/2016 247643 JADEL ENTERPRISES 4.06
05/05/2016 247644 JUAN ANDRADE 104.58
05/05/2016 247645 COBRA-28 LDT 53.28
05/05/2016 247646 ELDEN LEGGETT 24.11
05/05/2016 247647 CHARNEICE MCKENZIE 63.48
05/05/2016 247648 BARRY SHARP 27.06
05/05/2016 247649 JASMINE AYRES 95.63
05/05/2016 247650 FREO CA LLC 39.57
05/05/2016 247651 MONICA BONILLA 29.62
05/05/2016 247652 ARDEN MALANG 2,500.00
05/05/2016 247653 ARII MULJONO 129.99
05/05/2016 247654 BUYANG CAO 2,500.00
05/05/2016 247655 CARMEN MORALEZ 98.00
05/05/2016 247656 CECIL BRADLEY 5,000.00
05/05/2016 247657 JUAN MELERO 650.00
05/05/2016 247658 KELLY NGUYEN 300.00
05/05/2016 247659 KELLY TOBIN 362.00
05/05/2016 247660 LUIS M ROBLES 300.00
05/05/2016 247661 PETE OLARANONT 200.00
05/05/2016 247662 ROBERT TEEL 100.00
05/05/2016 247663 SYLVIA SALTMARSH 30.00
05/05/2016 247664 TERRIE MILLER 100.00
05/05/2016 247665 THOMAS GILTNER 2,500.00
05/05/2016 247666 TOMMY MULLAN 129.99
05/05/2016 247667 UNITED EMPIRE INSURANCE BROKERS, INC 500.00
05/05/2016 247668 AMAZON.COM, LLC 1,944.53
05/05/2016 247669 APPLIED MAINTENANCE SUPPLIES & SOLUTIONS LLC 206.27
05/05/2016 247670 BOOT BARN, INC 216.49
05/05/2016 247671 CITY OF SAN BERNARDINO, PUBLIC WORKS DEPT 1,202.58
05/05/2016 247672 COLONIAL LIFE, PREMIUM 994.48
05/05/2016 247673 DIB'S SAFE & LOCK SERVICE 14.70
05/05/2016 247674 DIRECTV 236.97
05/05/2016 247675 DLT SOLUTIONS, LLC 2,510.75
05/05/2016 247676 DONEGAN TREE SERVICE 700.00
05/05/2016 247677 EVERSOFT, INC 192.28
05/05/2016 247678 EWING IRRIGATION PRODUCTS INC 60.52
PAYMENT REGISTER
MAY 1, 2016 - MAY 31, 2016 Page 1 of 8
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
05/05/2016 247679 EZEQUIEL ELECTRIC, INC. 875.00
05/05/2016 247680 FAIRVIEW FORD SALES,INC 27.63
05/05/2016 247681 FLEET SERVICES /COLTON TRUCK 104.55
05/05/2016 247682 FRONTIER COMMUNICATIONS 879.57
05/05/2016 247683 GARY YOUNG 441.53
05/05/2016 247684 HATFIELD BUICK 650.22
05/05/2016 247685 HD SUPPLY WATERWORKS, LTD 20,379.59
05/05/2016 247686 HENRY SOWLE 451.46
05/05/2016 247687 HIGHLAND AREA CHAMBER OF COMMERCE 300.00
05/05/2016 247688 INLAND WATER WORKS SUPPLY CO 593.22
05/05/2016 247689 K & L HARDWARE 22.91
05/05/2016 247690 KONICA MINOLTA 136.64
05/05/2016 247691 LAMAR TRANSIT, LLC 500.00
05/05/2016 247692 MARY JAQUISH 624.10
05/05/2016 247693 MICHAEL BAFFA 195.00
05/05/2016 247694 MICHAEL REARDON 451.46
05/05/2016 247695 NAPA AUTO PARTS 128.69
05/05/2016 247696 PACIFIC WESTERN BANK 10,749.50
05/05/2016 247697 PARTY PLUS RENTALS 207.36
05/05/2016 247698 POMONA VALLEY WORKSHOP 1,985.50
05/05/2016 247699 RAYMOND ROYBAL 250.00
05/05/2016 247700 Social Security 188.22
05/05/2016 247701 SOUTH COAST A Q M D 122.53
05/05/2016 247702 STAPLES BUSINESS ADVANTAGE 2,013.08
05/05/2016 247704 SUMMIT FIRE PROTECTION, INC 2,458.00
05/05/2016 247705 TELOG INSTRUMENTS, INC 2,310.00
05/05/2016 247706 THE GAS COMPANY 314.59
05/05/2016 247707 UNITED PARCEL SERVICE, INC. 21.90
05/05/2016 247708 VALLEY OFFICE EQUIPMENT 428.05
05/05/2016 247709 WATER EDUCATION FOUNDATION 1,575.00
05/05/2016 247710 WESTERN MUNICIPAL WATER DISTRICT 750.00
05/09/2016 247711 BEAR VALLEY MUTUAL WATER COMPANY 63.00
05/11/2016 247712
NATIONAL AUTO FLEET GROUP, CHEVROLET OF
WATSONVILLE 65,881.13
05/11/2016 247713 ADP, INC 205.92
05/11/2016 247714 ALLIED REFRIGERATION INC. 219.16
05/11/2016 247715 AMERICAN WATER WORKS ASSOCIATION 3,461.00
05/11/2016 247716 AMERIGAS 65.36
05/11/2016 247717 APPLIED MAINTENANCE SUPPLIES & SOLUTIONS LLC 427.25
05/11/2016 247718 BOOT BARN, INC 406.95
05/11/2016 247719 CAL DISPOSAL 257.80
05/11/2016 247720 CHEM-TECH INTERNATIONAL INC 23,339.02
05/11/2016 247721 CULLIGAN OF ONTARIO 50.00
05/11/2016 247722 DANIELS TIRE SERVICE, INC 1,551.91
05/11/2016 247723 DEPARTMENT OF CONSUMER AFFAIRS 50.00
05/11/2016 247724 DIB'S SAFE & LOCK SERVICE 268.71
05/11/2016 247725 EMPLOYMENT DEVELOPMENT DEPT. 132.00
05/11/2016 247726 EXPERIAN 152.96
05/11/2016 247727 EZEQUIEL ELECTRIC, INC. 1,549.00
05/11/2016 247728 HATFIELD BUICK 271.48
05/11/2016 247729 HD SUPPLY WATERWORKS, LTD 4,186.53
05/11/2016 247730 INLAND WATER WORKS SUPPLY CO 3,238.84
05/11/2016 247731 K & L HARDWARE 104.45
05/11/2016 247732 POMONA VALLEY WORKSHOP 770.00
PAYMENT REGISTER
MAY 1, 2016 - MAY 31, 2016 Page 2 of 8
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
05/11/2016 247733 SCN, SECURITY COMMUNICATION NETWORK, INC 285.00
05/11/2016 247734 SOUTHERN CALIF OCCUPATIONAL HEALTH SERVICES 510.00
05/11/2016 247735 SOUTHERN CALIFORNIA EDISON COMPANY 27.21
05/11/2016 247736 STAPLES BUSINESS ADVANTAGE 143.16
05/11/2016 247737 TIM VITRANO 155.00
05/11/2016 247738 TYLER TECHNOLGIES 2,000.00
05/11/2016 247739 UNITED PARCEL SERVICE, INC. 11.17
05/11/2016 247740 VALERO MARKETING & SUPPLY COMP 7,128.21
05/11/2016 247741 CRHISTIAN CASTRO 160.97
05/11/2016 247742 STEVE & NORA HARDIN 47.31
05/11/2016 247743 KENNETH WARD 46.36
05/11/2016 247744 MICHAEL GOEDDE 11.75
05/11/2016 247745 LYN EDGEMON 41.03
05/11/2016 247746 EDWIN CLARIBAL MOLINA FLORES 70.35
05/11/2016 247747 EAGLE VISTA EQUITIES, LLC 3.65
05/11/2016 247748 ALBERT LE 80.40
05/11/2016 247749 NANCY HARPER TTEE CHANCE FAMILY 71.32
05/11/2016 247750 RE/MAX NEW HORIZONS 24.17
05/11/2016 247751 HEATHER HACKNEY 8.22
05/11/2016 247752 ALTISOURCE SINGLE FAMILY INC 151.11
05/11/2016 247753 MATTHEW GUNN 14.49
05/11/2016 247754 TERRY HOANG 8.69
05/18/2016 247755 SERVICELINK 21.00
05/18/2016 247756 D & A INVESTMENTS 72.38
05/18/2016 247757 D & A INVESTMENTS 42.70
05/18/2016 247758 UNDERWOOD PARTNERS LLC 13.97
05/18/2016 247759 SAFEGUARD PROPERTIES 24.76
05/18/2016 247760 CLEAN STREET 1,565.68
05/18/2016 247761 LANDSCAPE INC. MARINA 1,800.00
05/18/2016 247762 JOSHUA GRADING & EXCAVATING 1,775.00
05/18/2016 247763 GARY EDWARDS 1,649.82
05/18/2016 247764 JOSE FAVELA 26.33
05/18/2016 247765 BRH3 LLC 82.94
05/18/2016 247766 JESSICA MORENO 9.78
05/18/2016 247767 DUKE PARTNERS, LLC 36.24
05/18/2016 247768 ALFONSO GONZALEZ 150.00
05/18/2016 247769 BUYANG CAO 200.00
05/18/2016 247770 DAVID GADEA 200.00
05/18/2016 247771 IAN KINGSLEY 2,300.00
05/18/2016 247772 JANET PARK 100.00
05/18/2016 247773 JENNIFER WALLACE 150.00
05/18/2016 247774 JOSE GONZALEZ 260.00
05/18/2016 247775 LOYOLA GONZALEZ 100.00
05/18/2016 247776 MALIHA AHMAD 100.00
05/18/2016 247777 MAXIM A SATTAROV 200.00
05/18/2016 247778 PHONG TON 109.99
05/18/2016 247779 REBECCA HENRY 100.00
05/18/2016 247780 SANJAY PATEL 300.00
05/18/2016 247781 SHILOH SANDERS 180.97
05/18/2016 247782 SYLVIA SALTMARSH 30.00
05/18/2016 247783 TERRIE MILLER 88.00
05/18/2016 247784 WILLIAM JAQUISH 655.84
05/19/2016 247785 ALLIED REFRIGERATION INC. 210.01
05/19/2016 247786 ANDREW MATA 2,205.00
PAYMENT REGISTER
MAY 1, 2016 - MAY 31, 2016 Page 3 of 8
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
05/19/2016 247787 APPLIED MAINTENANCE SUPPLIES & SOLUTIONS LLC 270.45
05/19/2016 247788 BURRTEC WASTE (GROUP) INDUSTRIES, INC. 238.36
05/19/2016 247789 C&M ELECTRIC 2,609.13
05/19/2016 247790 CALIFORNIA SPECIAL DISTRICTS 900.00
05/19/2016 247791 CDW GOVERNMENT 288.33
05/19/2016 247792 CITY OF SAN BERNARDINO, PUBLIC WORKS DEPT 559.98
05/19/2016 247793 COUNTY OF SAN BERNARDINO, DEPT OF PUBLIC WORKS 152.00
05/19/2016 247794 EWING IRRIGATION PRODUCTS INC 168.22
05/19/2016 247795 FLEET METAL BOX CORP 1,516.91
05/19/2016 247796 FRONTIER COMMUNICATIONS 1,228.04
05/19/2016 247797 HATFIELD BUICK 137.70
05/19/2016 247798 HD SUPPLY WATERWORKS, LTD 5,190.28
05/19/2016 247799 HIGHLAND COMMUNITY NEWS 3,197.19
05/19/2016 247800 HUB CONSTRUCTION SPECIALTIES 197.79
05/19/2016 247801 HUMBERTO ALARCON 61.55
05/19/2016 247802 IAPMA-HR 50.00
05/19/2016 247803 IDEA HALL 32,411.30
05/19/2016 247804 IMG/INLAND MEDIA GROUP, STEVE SWITZER 160.00
05/19/2016 247805 INLAND DESERT SECURITY & COMMUNICATIONS, INC 460.50
05/19/2016 247806 INLAND WATER WORKS SUPPLY CO 2,460.90
05/19/2016 247807 K & L HARDWARE 120.93
05/19/2016 247808 KONICA MINOLTA 1,117.74
05/19/2016 247809 KONICA MINOLTA BUSINESS 405.06
05/19/2016 247810 LAND ENGINEERING CONSULTANTS 34,743.60
05/19/2016 247811 LOUIE CHECK 35.00
05/19/2016 247812 MICHAEL JARAMILLO 243.50
05/19/2016 247813 MORGAN COMPANY/ WRM, INC. 96.00
05/19/2016 247814 NAPA AUTO PARTS 5.38
05/19/2016 247815 PLUMBERS DEPOT INC. 2,641.85
05/19/2016 247816 POMONA VALLEY WORKSHOP 1,001.00
05/19/2016 247817 SCN, SECURITY COMMUNICATION NETWORK, INC 985.00
05/19/2016 247818 SOUTHERN CALIFORNIA EDISON COMPANY 112,790.53
05/19/2016 247819 STAPLES BUSINESS ADVANTAGE 64.13
05/19/2016 247820 TELEPACIFIC COMMUNICATIONS 2,770.58
05/19/2016 247821 U.S. BANCORP SERVICE CENTER 15,250.67
05/19/2016 247826 UNITED PARCEL SERVICE, INC. 36.14
05/19/2016 247827 VERIZON WIRELESS 3,630.08
05/19/2016 247829 WAYPOINT SAILING 1,000.00
05/19/2016 247830 WAYPOINT SAILING 1,000.00
05/26/2016 247831 ADP, INC 205.92
05/26/2016 247832 AMAZON.COM, LLC 3,445.51
05/26/2016 247833 AT&T 714.33
05/26/2016 247834 BURGESS MOVING & STORAGE 895.12
05/26/2016 247835 CALIFORNIA-NEVADA SECTION, AWWA 80.00
05/26/2016 247836 CHEM-TECH INTERNATIONAL INC 25,969.77
05/26/2016 247837 COUNTY OF SAN BDNO FLEET 153.30
05/26/2016 247838 COUNTY OF SAN BERNARDINO, PUBLIC HEALTH 138.00
05/26/2016 247839 DANIELS TIRE SERVICE, INC 1,028.26
05/26/2016 247840 DIB'S SAFE & LOCK SERVICE 307.43
05/26/2016 247841 E H WACKS COMPANY 315.50
05/26/2016 247842 EYE MED VISION CARE 843.36
05/26/2016 247843 FRONTIER COMMUNICATIONS 418.02
05/26/2016 247844 GNA FIRE ELECTRIC, INC. 2,760.00
05/26/2016 247845 HATFIELD BUICK 126.28
PAYMENT REGISTER
MAY 1, 2016 - MAY 31, 2016 Page 4 of 8
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
05/26/2016 247846 I.C.W.A. 675.00
05/26/2016 247847 K & L HARDWARE 15.64
05/26/2016 247848 KEPWARE, INC 358.00
05/26/2016 247849 LAWSON PRODUCTS,INC 111.33
05/26/2016 247850 MATT ARMITAGE 48.55
05/26/2016 247851 METROPOLITAN LIFE INS CO 162.12
05/26/2016 247852 NAPA AUTO PARTS 133.88
05/26/2016 247853 PETTY CASH 285.46
05/26/2016 247854 PHOENIX LIFE INSURANCE COMPANY 81.86
05/26/2016 247855 PLUMBERS DEPOT INC. 1,900.84
05/26/2016 247856 POMONA VALLEY WORKSHOP 1,078.00
05/26/2016 247857 PRINCIPAL FINANCIAL GROUP 6,664.17
05/26/2016 247858 SAN BERNARDINO MUNICIPAL WATER DEPARTMENT 611,244.88
05/26/2016 247859 SOUTH COAST A.Q.M.D. 490.12
05/26/2016 247860 TYLER TECHNOLGIES 49,166.76
05/26/2016 247861 JO BETH CLAYTOR 900.00
05/26/2016 247862 NERAM VILLAGE INC 1,794.86
05/26/2016 247863 NERAM VILLAGE INC 1,678.86
05/26/2016 247864 NERAM VILLAGE INC 879.44
05/26/2016 247865 SAN BERDOO HOLDING COMPANY LLC 46.02
05/26/2016 247866 GENOA HOLDINGS INC 36.78
05/26/2016 247867 SEVEN TREES SHOPPING CTR 41.91
05/26/2016 247868 JACK BARENFELD GENERAL PTNR 527.51
05/26/2016 247869 JACK BARENFELD GENERAL PTNR 68.06
05/26/2016 247870 APEX REALTY 27.09
05/26/2016 247871 MARIA SALONY 24.50
05/26/2016 247872 SILVERBAY PROPERTY CORP 4.25
05/26/2016 247873 H3 REALTY GROUP 337.07
05/26/2016 247874 GINA DUONG 65.42
05/26/2016 247875 COLOA GREENE 15.03
05/26/2016 247876 JANA MORENO 26.27
05/26/2016 247877 CITY OF SAN BERNARDINO-SOCCER 40.70
05/26/2016 247878 CITY OF SAN BERNARDINO-SOCCER 1,578.24
05/26/2016 247879 CITY OF SAN BERNARDINO-SOCCER 54.29
05/26/2016 247880 CARL ROEDER 552.00
05/26/2016 247881 CHINTU HIRPARA 150.00
05/26/2016 247882 GILMA RODRIGUEZ 99.00
05/26/2016 247883 JAMES SAUCEDA 100.00
05/26/2016 247884 JENNY CLOSE 150.00
05/26/2016 247885 KRISTEN FRATT 588.00
05/26/2016 247886 SUMMERWIND ENTERPRISES 31,500.00
05/26/2016 247887 THOMAS STEINMETZ 150.00
05/26/2016 247888 URSULA RAMOS 150.00
05/26/2016 247889 VALLAN GENTLE 528.00
05/26/2016 247890 WILLIAM CLAYTON 116.00
05/26/2016 247891 YOLANDA ARELLANO 2,424.00
BANK DRAFTS
05/03/2016 DFT0001450 MERCHANT BANKCD 6,106.80$
05/03/2016 MISC0001263 J. MURA 401K CONTRIBUTIONS PER CONTRACT 18,000.00
05/04/2016 DFT0001449 AMEX DISCOUNT 386.12
05/05/2016 DFT0001448 Social Security 188.22
05/06/2016 DFT0001440 CALPERS/ DEFERRED COMPENSATION 13,000.26
05/06/2016 DFT0001441 CALPERS/ MEDICAL 73,872.10
PAYMENT REGISTER
MAY 1, 2016 - MAY 31, 2016 Page 5 of 8
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
05/06/2016 DFT0001442 CALPERS/ RETIREMENT 36,292.83
05/06/2016 DFT0001443 CA SDI Tax 1,805.45
05/06/2016 DFT0001444 Federal Payroll Tax 28,625.45
05/06/2016 DFT0001445 Medicare 6,451.52
05/06/2016 DFT0001446 State Payroll Tax 9,497.79
05/06/2016 DFT0001447 STATE DISBURSEMENT UNIT 3,248.97
05/09/2016 MISC0001264 WIRE TRANSFER 1,467,150.37
05/09/2016 MISC0001265 WIRE TRANSFER 1,202,340.96
05/10/2016 DFT0001462 TRANSFIRST DISCOUNT 7,522.94
05/10/2016 DFT0001463 FORTE, ACH DIRECT INC, ACH FEES 339.61
05/17/2016 DFT0001454 CALPERS,GASB & 1959 SURVIVOR BENEFITS 1,300.00
05/18/2016 DFT0001465 VERIFONE INC 22.00
05/19/2016 DFT0001455 CALPERS/ DEFERRED COMPENSATION 13,177.06
05/19/2016 DFT0001456 CALPERS/ RETIREMENT 36,296.58
05/19/2016 DFT0001460 STATE DISBURSEMENT UNIT 3,248.97
05/20/2016 DFT0001453 CA SDI Tax 2,051.50
05/20/2016 DFT0001457 Federal Payroll Tax 27,354.56
05/20/2016 DFT0001458 Medicare 6,746.42
05/20/2016 DFT0001459 Social Security 919.08
05/20/2016 DFT0001461 State Payroll Tax 8,797.64
05/20/2016 DFT0001464 CBB 3,110.12
05/25/2016 DFT0001476 VERIFONE INC 44.00
05/27/2016 DFT0001468 CALPERS, UAL PAYMENT 32,122.00
ACH PAYMENTS
05/05/2016 10001302 ADVANCED TELEMETRY SYSTEMS INTERNATIONAL, INC. 2,895.00$
05/05/2016 10001303 AMERICAN-1 AIRTIGHT SECURITY COMPANY 1,658.16
05/05/2016 10001304 AZTECA SYSTEMS, INC/ CITYWORKS 30,000.00
05/05/2016 10001305 CORA CONSTRUCTORS, INC. 204,240.30
05/05/2016 10001306 CV STRATEGIES 11,379.15
05/05/2016 10001307 DAVID HERNANDEZ 258.78
05/05/2016 10001308 EUROFINS EATON ANALYTICAL, INC 500.00
05/05/2016 10001309 EXCEL LANDSCAPE, ICN 12,200.00
05/05/2016 10001310 FARMER BROS. CO 585.09
05/05/2016 10001311 FRED STAFFORD 567.78
05/05/2016 10001312 FSA Only/East Valley Water District 1,583.81
05/05/2016 10001314 GARY STURDIVAN 567.78
05/05/2016 10001315 GORDON GRANT 489.95
05/05/2016 10001316 HAAKER EQUIPMENT COMPANY 632.71
05/05/2016 10001317 ICMA RETIREMENT CORPORATION 250.00
05/05/2016 10001318 JAMES BROWNING 650.00
05/05/2016 10001319 JANA FOX 458.71
05/05/2016 10001320 JOSE MILLAN 2,000.00
05/05/2016 10001321 MICHAEL HENDERSON 552.66
05/05/2016 10001322 MIKE J. ROQUET CONSTRUCTION INC 3,800.00
05/05/2016 10001323 MILLER SPATIAL SERVICES, LLC 8,152.50
05/05/2016 10001324 PACIFIC COAST TOOL & SUPPLY 170.83
05/05/2016 10001325 PARKHOUSE TIRE, INC 1,718.14
05/05/2016 10001326 PARSONS BRINCKERHOFF, INC 8,069.75
05/05/2016 10001327 PLUS 1 PERFORMANCE 19.06
05/05/2016 10001328 PSA PRINTING & MAILING SERVICES, INC 756.30
05/05/2016 10001329 REBECCA KASTEN 650.00
05/05/2016 10001330 SCHUBERT ENTERPRISES INC 110.00
05/05/2016 10001331 STEVEN FARRINGTON 650.00
PAYMENT REGISTER
MAY 1, 2016 - MAY 31, 2016 Page 6 of 8
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
05/05/2016 10001332 STUBBIES PROMOTIONS INC 740.50
05/05/2016 10001333 THOMAS P ORTON 377.23
05/05/2016 10001334 TROY ALARM, INC. 133.00
05/11/2016 10001335 #1 SON PLUMBING 2,470.00
05/11/2016 10001336 ADS ENVIRONMENTAL SERVICES 1,500.00
05/11/2016 10001337 ANTHONY'S IRRIGATION 8,555.00
05/11/2016 10001338 ARCADIS U.S., INC 11,325.81
05/11/2016 10001339 ASHOK K. DHINGRA 7,500.72
05/11/2016 10001340 CIHIGOYENETCHE, GROSSBERG & CLOUSE 63,139.00
05/11/2016 10001342 CLIFF'S PEST CONTROL 115.00
05/11/2016 10001343 CORELOGIC SOLUTIONS INC. 315.00
05/11/2016 10001344 COUNTY OF SAN BERNARDINO, RECORDER- CLERK 231.00
05/11/2016 10001345 DIMENSION DATA NORTH AMERICA 26,242.04
05/11/2016 10001346 G & K SERVICES, CO. 1,638.35
05/11/2016 10001348 JOHN WITHERS ASSOCIATES 6,000.00
05/11/2016 10001349 LEGEND PUMP AND WELL 8,160.00
05/11/2016 10001350 MERLIN JOHNSON CONSTRUCTION 42,600.00
05/11/2016 10001351 NETWORK FLEET, INC 124.75
05/11/2016 10001352 PARKHOUSE TIRE, INC 799.19
05/11/2016 10001353 PLUS 1 PERFORMANCE 35.55
05/11/2016 10001354 POWERSTRIDE BATTERY CO. 202.65
05/11/2016 10001355 TROY ALARM, INC. 133.00
05/11/2016 10001356 UNDERGROUND SERVICE ALERT 166.50
05/11/2016 10001357 VULCAN MATERIALS COMPANY 541.50
05/11/2016 10001358 WAXIE SANITARY SUPPLY 248.70
05/19/2016 10001359 AECOM TECHNICAL SERVICES, INC 191.00
05/19/2016 10001360 AIRGAS, USA LLC 345.86
05/19/2016 10001361 CLEARFLY COMMUNATIONS 1,391.34
05/19/2016 10001362 CLIFF'S PEST CONTROL 143.00
05/19/2016 10001363 CLINICAL LAB OF S B 3,784.00
05/19/2016 10001364 EZEQUIEL ELECTRIC, INC. 2,248.00
05/19/2016 10001365 FERGUSON ENTERPRISES, INC. 1,244.78
05/19/2016 10001366 FSA Only/East Valley Water District 1,583.81
05/19/2016 10001368 G & K SERVICES, CO. 866.86
05/19/2016 10001369 G M SAGER CONSTRUCTION CO, INC 45,055.50
05/19/2016 10001370 LEGEND PUMP AND WELL 147.00
05/19/2016 10001371 LESLIE'S POOL SUPPLIES, INC. 238.44
05/19/2016 10001372 LINCOLN NATIONAL LIFE INS CO. 1,170.25
05/19/2016 10001373 LINCOLN NATIONAL LIFE INS CO. 755.43
05/19/2016 10001374 MANAGED HEALTH NETWORK 245.28
05/19/2016 10001375 MICHAEL BAFFA 180.00
05/19/2016 10001376 MICROSOFT CORPORATION 486.00
05/19/2016 10001377 NADERA MILBES 500.00
05/19/2016 10001378 P.A.D. PALM AUTO DETAIL 1,110.00
05/19/2016 10001379 PLUS 1 PERFORMANCE 1,174.56
05/19/2016 10001380 PSA PRINTING & MAILING SERVICES, INC 422.05
05/19/2016 10001381 SAFETY COMPLIANCE COMPANY 200.00
05/19/2016 10001382 STUBBIES PROMOTIONS INC 1,721.60
05/19/2016 10001383 SUPER PENNY MARKET 500.00
05/19/2016 10001384 USA BLUE BOOK 85.30
05/19/2016 10001385 VISTA PAINTS 509.13
05/26/2016 10001386 ADVANCED TELEMETRY SYSTEMS INTERNATIONAL, INC. 13,760.00
05/26/2016 10001387 ASHOK K. DHINGRA 13,471.44
05/26/2016 10001388 AUTOMATED GATE SERVICE, INC. 295.00
PAYMENT REGISTER
MAY 1, 2016 - MAY 31, 2016 Page 7 of 8
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
05/26/2016 10001389 EUROFINS EATON ANALYTICAL, INC 350.00
05/26/2016 10001390 FARMER BROS. CO 270.89
05/26/2016 10001391 G & K SERVICES, CO. 622.32
05/26/2016 10001392 INFOSEND, INC 33,065.97
05/26/2016 10001393 JOSE MILLAN 2,000.00
05/26/2016 10001394 LEE & RO, INC. 996.12
05/26/2016 10001395 LEGEND PUMP AND WELL 752.30
05/26/2016 10001396 LINCOLN NATIONAL LIFE INS CO. 77.50
05/26/2016 10001397 MANAGED HEALTH NETWORK 1,500.00
05/26/2016 10001398 MERLIN JOHNSON CONSTRUCTION 38,461.49
05/26/2016 10001399 MILLER SPATIAL SERVICES, LLC 14,092.50
05/26/2016 10001400 OFFICIAL PAYMENTS CORP. 30.35
05/26/2016 10001401 PLUS 1 PERFORMANCE 59.06
05/26/2016 10001402 SAFETY COMPLIANCE COMPANY 200.00
05/26/2016 10001403 SCHUBERT ENTERPRISES INC 110.00
05/26/2016 10001404 SHRED-IT US JV LLC 100.76
05/26/2016 10001405 TROY ALARM, INC. 2.50
05/26/2016 10001406 WATERTRAX USA INC 14,509.43
05/26/2016 10001407 WESTERN WEATHER GROUP INC 249.00
05/26/2016 10001408 XC2 SOFTWARE, LLC 1,840.00
TOTAL 4,884,566.29$
PAYMENT REGISTER
MAY 1, 2016 - MAY 31, 2016 Page 8 of 8
BOARD AGENDA STAFF REPORT
Agenda Item #6.g.
Meeting Date: July 13, 2016
Dis cus s io n Item
To: Governing Bo ard Memb ers
From: General Manager/CEO
Subject: Auditor Communic ation Letter in Co nfo rmity with Statement o n Aud iting Stand ards (SAS) 114.
RECOMMENDATION:
Acc ep t and file the attac hed letter fro m the District's audit firm.
BACKGROUND / ANALYSIS:
SAS 114 requires that auditors es tablis h communic ation with tho s e c harged with go vernance o ver the financ ial
reporting proc ess, s uch as go verning Bo ard s or Board Co mmittees. The intent of this requirement is to ensure
that exp ectatio ns b y b o th parties are in alignment with res p ect to eac h p arty’s res pons ib ilities during the aud it,
and the sc o p e and timing of the audit.
Attached is a letter fro m the audit firm o f Van Lant & Fankhanel, LLP, whic h d is c usses the items required und er
SAS 114 for the Distric t’s June 30, 2016 audit.
As a point o f c larific ation, Government Aud iting Stand ard s and the Unifo rm Guidanc e mentioned in the letter
d esc rib e extra audit p ro cedures that must be performed when an agenc y has received and spent more than
$500,000 in fed eral grants and lo w interes t lo ans during a fis cal year. Staff d o es not b elieve this applies to East
Valley Water District fo r the year end ed June 30, 2016, b ut the aud ito rs will ultimately have to make that
d etermination.
AGENCY IDEALS AND ENDEAVORS:
Ideals and Endeavor II - Maintain An Enviro nment Committed To Elevated P ublic Servic e
(E) - Practice transparent & acc o untab le fis cal management
REVIEW BY OTHERS:
T his agend a item has b een reviewed b y the Financ e and Po licy S tanding Co mmittee.
FISCAL IMPACT :
T here is no fis c al imp ac t as s o c iated with this agenda item.
Recommended by:
Jo hn Mura
General Manager/CEO
Res p ec tfully s ub mitted :
Brian To mpkins
Chief Financial Offic er
ATTACHMENTS:
Description Type
SAS 11 4 Letter from Van Lant & Fankhanel Backup Material
June 17, 2016
To the Board President and Board of Directors
East Valley Water District
Highland, California
We are engaged to audit the financial statements of the East Valley Water District for the year
ending June 30, 2016. Professional standards require that we provide you with the following
information related to our audit. We would also welcome the opportunity to meet with you to
discuss this information further since a two-way dialogue can provide valuable information for the
audit process, if necessary.
Our Responsibilities under U.S. Generally Accepted Auditing Standards, Government Auditing
Standards and the Uniform Guidance.
As stated in our engagement letter, our responsibility, as described by professional standards, is
to express opinions about whether the financial statements prepared by management with your
oversight are fairly presented, in all material respects, in conformity with U.S. generally accepted
accounting principles. Our audit of the financial statements does not relieve you or management
of your responsibilities.
In planning and performing our audit, we will consider the District’s internal control over financial
reporting in order to determine our auditing procedures for the purpose of expressing our opinions
on the financial statements and not to provide assurance on the internal control over financial
reporting. We will also consider internal control over compliance with requirements that could
have a direct and material effect on a major federal program in order to determine our auditing
procedures for the purpose of expressing our opinion on compliance and to test and report on
internal control over compliance in accordance with the Uniform Guidance.
As part of obtaining reasonable assurance about whether the District’s financial statements are
free of material misstatement, we will perform tests of its compliance with certain provisions of
laws, regulations, contracts, and grants. However, providing an opinion on compliance with those
provisions is not an objective of our audit. Also in accordance with the Uniform Guidance, we will
examine, on a test basis, evidence about the District’s compliance with the types of compliance
requirements described in the U.S. Office of Management and Budget (OMB) Compliance
Supplement applicable to each of its major federal programs for the purpose of expressing an
opinion on the District’s compliance with those requirements. While our audit will provide a
reasonable basis for our opinion, it will not provide a legal determination on the District’s
compliance with those requirements.
Generally accepted accounting principles provide for certain required supplementary information
(RSI) to supplement the basic financial statements. Our responsibility with respect to the RSI
which supplement the basic financial statements, is to apply certain limited procedures in
accordance with generally accepted auditing standards. However, the RSI will not be audited and,
because the limited procedures do not provide us with sufficient evidence to express an opinion
or provide any assurance, we will not express an opinion or provide any assurance on the RSI.
We have been engaged to report on the supplementary information, which accompany the
financial statements but are not RSI. Our responsibility for this supplementary information, as
described by professional standards, is to evaluate the presentation of the supplementary
information in relation to the financial statements as a whole and to report on whether the
supplementary information is fairly stated, in all material respects, in relation to the financial
statements as a whole.
We have not been engaged to report on the other information, which accompany the financial
statements but are not RSI. Our responsibility with respect to this other information in documents
containing the audited financial statements and auditor’s report does not extend beyond the
financial information identified in the report. We have no responsibility for determining whether
this other information is properly stated. This other information will not be audited and we will not
express an opinion or provide any assurance on it.
Planned Scope and Timing of the Audit
An audit includes examining, on a test basis, evidence supporting the amounts and disclosures
in the financial statements; therefore, our audit will involve judgment about the number of
transactions to be examined and the areas to be tested.
Our audit will include obtaining an understanding of the entity and its environment, including
internal control, sufficient to assess the risks of material misstatement of the financial statements
and to design the nature, timing, and extent of further audit procedures. Material misstatements
may result from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4)
violations of laws or governmental regulations that are attributable to the entity or to acts by
management or employees acting on behalf of the entity. We will generally communicate our
significant findings at the conclusion of the audit. However, some matters could be communicated
sooner, particularly if significant difficulties are encountered during the audit where assistance is
needed to overcome the difficulties or if the difficulties may lead to a modified opinion. We will
also communicate any internal control related matters that are required to be communicated
under professional standards.
Also, our audit standards require that we inquire with Board Members regarding the issue of fraud
and compliance with laws, regulations, etc. Please provide us with information you may have
regarding the following, by calling Greg Fankhanel, Partner, at (909) 856-6879, or emailing to
gfankhanel@vlfcpa.com:
Your views about the risks of fraud.
Whether you have knowledge of any actual, suspected, or alleged fraud affecting the
entity.
Whether you have knowledge of any possible or actual noncompliance or abuses of broad
programs and controls occurring during the period being audited or the subsequent period.
Whether you have an active role in oversight of management’s processes for identifying
and responding to fraud risks and of the controls established to mitigate those risks, and
if so, how you exercise such oversight activities.
Whether the entity is in compliance with laws, regulations, contracts, and grant
agreements.
We plan to begin our audit in August of 2016 and to issue our reports in October/November of
2016.
This information is intended solely for the use of the District Board and management of the East
Valley Water District and is not intended to be, and should not be, used by anyone other than
these specified parties.
Very truly yours,
BOARD AGENDA STAFF REPORT
Agenda Item #6.h.
Meeting Date: July 13, 2016
Co nsent Item
To: Governing Bo ard Memb ers
From: General Manager/CEO
Subject: Ac ceptanc e o f the City of Rivers id e Quitclaim Deed
RECOMMENDATION:
Staff rec o mmend s that the Board of Directo rs ap p rove the Quitc laim Deed offered by the C ity o f R ivers id e
regard ing the Del Ros a Facility property.
BACKGROUND / ANALYSIS:
With the opening o f the Dis trict Head quarters Offic e, the Del Ro s a Fac ility no longer has staff as s igned to that
loc ation full time. However, it continues to be us ed fo r the meter and weld ing s hop, S CADA ro o m, s ec o ndary
equip ment s torage, and p ro jec t s taging o n the wes t s id e of the Dis tric t.
In 2014, the Dis trict entered into an agreement with Ruhnau Ruhnau Clarke to assess the s ite for p o s sible
reno vation, mo dific ation, or s ale. During the research and s urvey proc es s, four existingland and title is s ues were
identified that req uire ac tion. They includ e:
1. A p arc el of land within the site that is owned by the City o f R ivers id e;
2. The Dis tric t ho ld ing title within a d esignated flo o d contro l c hannel;
3. Inac c urate parcel b o undaries ;
4. The s ite c o ns is ts o f eight s eparate p arcels .
T he firs t item requiring actio n is relating to an internal parc el o n the s ite o wned by the City of Rivers id e, whic h
c an b e res o lved through a simp le Quitclaim Deed . The C ity o f R ivers id e has o ffered this s o lution, and by
ac cepting title to this land, the Dis tric t wo uld ho ld clear title to all p arcels no rth o f the flood c ontro l c hannel.
T he additional items requiring actio n do not relate to the City of Rivers ide, and will be brought to the Board of
Directo rs fo r c ons id eratio n at a later date.
AGENCY IDEALS AND ENDEAVORS:
Ideals and Endeavor I - Enc o urage Innovative Investments To Pro mo te Sustainab le Benefits
(A) - Develop p rojec ts and pro grams to ens ure safe and reliab le s ervic es
Recommended by:
Jo hn Mura
General Manager/CEO
Res p ec tfully s ub mitted :
Jo s e Martinez
As s is tant General Manager
(D) - Ded icate effo rt toward s ys tem maintenance and modernization
REVIEW BY OTHERS:
T his agend a item has b een reviewed b y the Engineering and F inanc e departments .
FISCAL IMPACT :
T here is no fis c al imp ac t as s o c iated with this agenda item.
ATTACHMENTS:
Description Type
Quitclaim Deed Backup Material
Land & Parcel Map Backup Material
BOARD AGENDA STAFF REPORT
Agend a Item #7.
Meeting Date: July 13, 2016
Dis cus s io n Item
To: Governing Bo ard Memb ers
From: General Manager/CEO
Subject: Memo randum o f Und ers tanding Sid e Letter o f Agreement Between the Eas t Valley Water Dis tric t
and the S an Bernardino Pub lic Emp lo yees As s o ciatio n Teamsters Loc al 1932 and Resolutio n
2016.17
RECOMMENDATION:
Staff recommends that the Board o f Direc tors ap p ro ve the S id e Letter of Agreement amending the Memorandum
o f Unders tand ing (MOU) between East Valley Water Dis tric t (Distric t) and the S an Bernardino P ublic Emp loyees
As s o ciation Teamsters Loc al 1932 (Assoc iatio n) July 1, 2014 – June 30, 2017, and Res o lutio n 2016.17.
BACKGROUND / ANALYSIS:
As a res ult of rapidly inc reas ing healthcare cos ts, staff cond uc ted a reevaluatio n of the Dis trict’s F lexib le Benefit
Plan and the cost o f health c are premiums und er this plan. After careful review it was determined that the market
s alary adjus tments implemented over the p as t two years were being offset by annual premium inc reas es res ulting
in a net lo s s of c o mp etitive wages amo ngs t Dis tric t positio ns .
Eas t Valley Water Dis trict s trives to identify s trategies to attrac t and retain a high quality wo rkfo rce. Our
c o mp ens ation p hilo s o p hy is to p ay 5% b elow the market median, and encourage s uperio r p erformanc e with our
Pay for P erformanc e Program. T he inc reas ing amount of money emp lo yees are s p end ing o n health c are
p remiums may impac t our ability to achieve this end eavor.
In an effo rt to minimize this ris k, s taff is rec o mmend ing moving from the c urrent Flexib le Benefit Plan to a
Percentage Bas ed Employer Contrib ution P lan (PBEC P). T he PBECP will p ro vid e a fixed perc entage
c o ntrib ution to ward employee health c are premiums and will allow the Dis trict to be more flexible with year-to -
year p remium changes. In add ition, the p lan will eliminate exc es s c as h payments given to tho s e no t fully utilizing
the F lexib le Benefit Plan res ulting in s avings to the Dis tric t, lower o ut-o f-poc ket c o sts for emp lo yees who fully
utilize the p lan, provid e an o p t-o ut p ro vis io n fo r emp loyees who have acc ess to c overage under an alternative
p lan, and lastly will ens ure c o mplianc e with the Affo rd ab le Care Ac t.
T here is no c o s t to implementing the P BECP, the p lan ac tually p rovid es a c o s t s avings to the Dis trict of $43,000
this Fis c al Year. Mo re d etails about the PBECP are includ ed in the attachments to this report.
If app ro ved, the PBEC P will go into effec t with the new b enefit calend ar year in January 2017. This will give
employees time to p rep are fo r the c hange and allow them to make adjus tments to their current b enefit elec tions
d uring the health b enefits o p en enro llment p eriod in Oc tober 2016.
Recommended by:
Jo hn Mura
General Manager/CEO
Res p ec tfully s ub mitted :
Kerrie Bryan
HR/Ris k and Safety Manager
Als o , staff is recommending a 2% Cos t o f Living Adjus tment (COLA) for eligible full-time emplo yees to
maintain competitive market s alaries and offs et rec ent increas es in health c are c osts .
T he c ost to the Dis tric t for alloc ating a 2% COLA is $88,000 this F is c al Year, however, fac to ring in the $43,000
s avings fro m the implementatio n o f the P BECP will result in a net cost of $45,000.
T hes e rec o mmend atio ns were dis cus s ed with Dis trict s taff o n June 15, 2016, and the rep resented emp loyees
vo ted to move fo rward o n June 20, 2016. T he non-rep resented group d oes no t req uire a vote, ho wever, attached
Res o lution 2016.17 defines the PBECP and COLA. The S ide Letter of Agreement and Resolutio n 2016.17
addres s these re-opener items for d is c ussion o nly, and will have no other impac t on the c urrent MOU.
AGENCY IDEALS AND ENDEAVORS:
Ideals and Endeavor II - Maintain An Enviro nment Committed To Elevated P ublic Servic e
(C) - Identify strategies to attract and retain a high quality workforce
FISCAL IMPACT :
T he fis c al imp ac t to FY 2016/17 is $45,000.
ATTACHMENTS:
Description Type
Resolution 20 16.17 Resolution Lette r
Side Le tter Backup Material
East Valley Water District
Resolution 2016.17
Page 1 of 4
RESOLUTION NO. 2016.17
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER
DISTRICT (“DISTRICT”), SAN BERNARDINO COUNTY, CALIFORNIA,
ESTABLISHING COMPENSATION AND BENEFIT PRACTICES FOR NON-
REPRESENTED EMPLOYEES
WHEREAS, on or about November 12, 2014 the Board of Directors enacted Resolution
No. 2014.30 establishing compensation and benefit practices for non—represented employees
many elements of which are repeated in this resolution; and
WHEREAS, on or about June 20, 2016, the District reached agreement on a Side Letter
of Agreement to the Memorandum of Understanding amending compensation and benefit practices
for represented employees of the District which will be formally approved on July 13, 2016; and
WHEREAS, the District has been in discussions with non-represented employees to
establish compensation and benefit practices for said non-represented employees; and
WHEREAS, the District and the non-represented employees have reached an agreement
regarding compensation and benefit practices for non-represented employees;
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors that the following
compensation and benefit practices for non-represented employees be established:
Section 1. COMPENSATION
The following compensation changes were implemented during the Fiscal Years 2014/15,
2015/16, and 2016/17:
1.1 Salary Ranges - Salary ranges were created with two and one-half percent (2.5%)
between each step, A through E.
1.2 Market Adjustments - Based on the results of the District’s 2014 Classification
and Compensation Analysis, employees that were being compensated below the market
median received pay increases to place them in the salary range closest to the market
median minus five percent (5%). They were placed at their current step (A through E)
within the new salary range. The market adjustments were implemented over a two-year
period. The first adjustment was effective the first full pay period of July 2014. The second
adjustment was effective the first full pay period of July 2015.
1.3 Performance Management System - A performance management system was
created to provide pay for performance incentives. Employees have the potential to receive
a performance incentive of up to five percent (5%) of their annual base pay based on
specified criteria.
East Valley Water District
Resolution 2016.17
Page 2 of 4
1.4 Pay Adjustment - Employees received a two percent (2%) pay adjustment each
fiscal year for 2014/15, 2015/16, and the final pay adjustment will be given in 2016/17.
This pay increase offsets the additional two percent (2%) increase employees will be
paying each fiscal year to the employee share of their CalPERS retirement cost. Employees
will contribute their full eight percent (8%) share in fiscal year 2016/17.
1.5 Cost of Living Adjustment (COLA) – Employees will receive a two percent (2%)
COLA effective the first full pay period of July 2016.
Section 2. BENEFITS
2.1 Percentage Based Employer Contribution Plan (PBECP) - Effective with the
new benefit calendar year of January 2017, the District’s current Flexible Benefit Plan will
be eliminated and will be replaced by the Percentage Based Employer Contribution Plan
(PBECP).
a. All non-represented full-time employees shall be eligible to participate in the
PBECP. The PBECP covers ninety-five percent (95%) of health benefit premiums for
employees in the Professional/Supervisory and Management classifications and their
qualified dependents, and ninety percent (90%) of health benefit premiums for employees
in the General/Confidential classifications and their qualified dependents, up to the cost of
the benchmark plan (Blue Shield for 2017) for the benefit year. Employees will be
responsible for covering the remaining percentage of the health benefit premium costs, and
any additional costs incurred by selecting a health plan above the benchmark plan.
b. The District will cover 100% of the employee’s selected dental and vision plan for
employees and their qualified dependents, and continue to pay the premium for the
employee life insurance policy as designated in section 2.3 of this Resolution.
c. A declination/withdrawal provision is included to allow employees with alternative
coverage to opt-out of the District’s health benefits plan. Employees must show proof of
alternative coverage annually.
d. Excess cash will be eliminated with this program, and there is no cash-in-lieu
provision.
2.2 Deferred Compensation Match - The District will match the following
contributions for employees currently enrolled and participating in the 457 Deferred
Compensation plan:
• General/Confidential/Professional Employees - $100/month
• Management - $125/month
• Senior/Executive Management - $150/month
2.3 Life Insurance - The District agrees to pay the premium for Group Term Life
Insurance Policies as follows:
• General/Confidential/Professional/Management - $100,000
• Senior/Executive Management - $150,000
East Valley Water District
Resolution 2016.17
Page 3 of 4
2.4 Retiree Health Insurance - District employees who retire with a minimum of 20
years of District service will receive health insurance for themselves and their spouse until
such time as the employee is eligible for Medicare. The District shall reimburse the actual
premium amount up to a maximum of $650.00/month for those employees who are
currently retired and to future retirees.
Unless it is unavailable, the retired employee shall obtain their health insurance from
CalPERS. In the event the employee dies before reaching eligibility for Medicare, the
District will extend this benefit to the surviving spouse until he/she is eligible for Medicare.
2.5 Employee Retention Incentive Program - This program was eliminated July 1,
2014, however, employees that were participating in the program prior to July 1, 2014,
were grandfathered in at their current status and will receive one annual lump sum payment
the first pay period in December of each year as follows:
After 10 years through the end of 14th year $125
After 15 years through end of the 19th year $250
After 20 years through the end of the 24th year $375
After 25 years $500
In the event an eligible employee retires from District service prior to the first pay period
in December of any year, the employee will receive the Employee Retention Incentive for
that year at the time of retirement.
2.6 Sewer Response Team - This program was eliminated July 1, 2014, as the District
identified that compensation for responding to sewer emergencies is included in Stand-by
Pay and in the overtime pay employees receive for responding to such emergencies.
Employees that were participating in the program prior to July 1, 2014, were grandfathered
in and continue to receive the salary differential of two and one-half percent (2.5%).
2.7 Commercial Drivers - This program was eliminated July 1, 2014, as the District
identified through market analysis that obtaining a Commercial License is a condition of
employment for specified positions and the salary range for those specified positions is
inclusive of compensation for that license. Employees that were participating in the
program prior to July 1, 2014, were grandfathered in and continue to receive the salary
differential of two percent (2%).
2.8 Retirement - CalPERS Contract - 2.7% @ 55 - The District has negotiated with
CalPERS to provide the “2.7% @ 55” Retirement Formula to employees that are
considered classic members under the Public Employees’ Pension Reform Act of 2013
(PEPRA). Classic members are defined as members of the CalPERS retirement system or
any other public retirement system that is subject to reciprocity. Effective January 1, 2015,
Classic members shall pay an additional 2% of the 8% employee contribution for a total of
4% of the employee share in FY 2014/2015. Employees will continue to pay an additional
2% each Fiscal Year (beginning the first full pay period of July 2015 and July 2016) until
the employees are paying their full 8% employee share in 2016.
East Valley Water District
Resolution 2016.17
Page 4 of 4
2% @ 62 - New members under PEPRA are provided the “2% @ 62” retirement formula
with a 6.5% employee contribution. New members are defined as employees who were
not members of a public retirement system prior to January 1, 2013; or members of a public
retirement system that were not subject to reciprocity with the new employer’s plan; or
anyone who was an active member of a retirement system and has a break in service six
months or more. As mandated by PEPRA, new members must pay their full employee
contribution of 6.5% effective July 1, 2014.
Section 3. SEVERABILITY
If any provision of this Resolution, or the application thereof to any person or circumstances, is
held invalid, such invalidity shall not affect other provisions or applications of this Resolution
which can be given effect without the invalid provision or application, and to this end the
provisions of this Resolution are declared to be severable.
Section 4. EFFECTIVE DATE
This Resolution shall take effect immediately upon adoption by the Board, and execution of said
Resolution by the Chairman and Secretary thereof and shall supersede the provisions of Resolution
2014.30 adopted by the board on November 12, 2014.
ADOPTED this 13th day of July 2016.
Ayes:
Noes:
Absent:
Abstain:
_________________________________
Ronald L. Coats
Board President
I HEREBY CERTIFY that the foregoing is a full, true and correct copy of Resolution 2016.17
adopted by the Board of Directors of East Valley Water District at its regular meeting held July
13, 2016.
_________________________________
John Mura
Secretary
SIDE LETTER OF AGREEMENT
Between
EAST VALLEY WATER DISTRICT
And
SAN BERNARDINO PUBLIC EMPLOYEES ASSOCIATION TEAMSTERS LOCAL 1932
This Side Letter of Agreement is made between East Valley Water District (District) and
the San Bernardino Public Employees Association (SBPEA) to address reopener items for
discussion impacting the current July 1, 2014 – June 30, 2017 Memorandum of
Understanding (MOU). This Side Letter of Agreement is not intended to supersede any
of the other terms and conditions of employment contained in the MOU unless
specifically mentioned herein. The following provisions of this Side Letter of Agreement
represent the mutual understanding and consent of both parties.
1. MOU Article VII – Flexible Benefit Plan
Elimination of the current Flexible Benefit Plan to be replaced by Percentage
Based Employer Contribution Plan effective January 1, 2017
a. All hourly/represented full-time employees shall be eligible to participate
in the District’s Percentage Based Employer Contribution Plan (PBECP).
The PBECP covers 90% of health benefit premiums for employees and their
qualified dependents up to the cost of the benchmark plan (Blue Shield
for 2017) for the benefit year. Employees will be responsible for covering
the remaining 10% of the health benefit premium costs, and any additional
costs incurred by selecting a health plan above the benchmark plan.
b. The District will cover 100% of the employee’s selected dental and vision
plan for employees and their qualified dependents, and continue to pay
the premium for the $100,000 employee life insurance policy.
c. A declination/withdrawal provision is included to allow employees with
alternative coverage to opt-out of the District’s health benefits plan.
Employees must show proof of alternative coverage annually.
d. Excess cash will be eliminated with this program, and there is no cash-in-
lieu provision.
2. 2016/17 Cost of Living Adjustment (COLA)
a. All full-time, non-Y-Rated employees will receive a 2% COLA effective the
first full pay period in July 2016.
b. A market salary survey will be conducted on all Y-Rated positions to ensure
alignment with the market. If the survey results show that the market
results exceed the Y-Rated salary, the position will be taken out of Y-
Rated status, will be placed in the appropriate range and step, and will
be eligible for the current and future COLAs.
3. MOU Article XV – Sick Leave
Change in Sick Leave Earnings
a) Sick leave will be earned at the rate of 4.5 hours per pay period; the
equivalent of 13 days.
4. MOU Article XVI – Vacation
Change in grouping of District Service for employees hired after July 1, 2011:
If District Service Is: Annual Leave Accrual Is: Pay Period Is:
Fewer than 3 years 80 hours/year 3.0769 hours
3 - 10 years 120 hours /year 4.6153 hours
10 - 15 years 160 hours /year 6.1538 hours
15 years+ 200 hours /year (cap) 7.6923 hours
5. MOU Article XVIII – Holidays
Deletion of the following:
a) Within Vacations - When an approved holiday falls within a vacation
period, the employee on vacation shall receive an additional day of
vacation with pay.
b) As Working Days - Whenever a monthly rated employee is required, due
to the nature of his occupation, to work an approved holiday, the
employee shall be given the equivalent time off at a subsequent date to
be determined by the department head and/or General Manager.
This Side Letter of Agreement is executed on July 13, 2016.
FOR THE DISTRICT: FOR THE SBPEA TEAMSTERS LOCAL 1932:
______________________________________ _________________________________________________
Ronald L. Coats Dale Barlow, Employee Representative
Board President
___________________________ ____________________________________
John J. Mura, General Manager / Kathleen Burke, Employee Representative
CEO
____________________________________
Edward King, Employee Representative
BOARD AGENDA STAFF REPORT
Agend a Item #8.
Meeting Date: July 13, 2016
Dis cus s io n Item
To: Governing Bo ard Memb ers
From: General Manager/CEO
Subject: Es tab lis hing the Emp lo yment S tatus of Des ignated C ategory Spec ific ations and Pro visions
RECOMMENDATION:
Staff rec o mmend s that the Bo ard of Direc tors adopt Res o lution 2016.16, whic h es tablis hes that the Directo r o f
Engineering and Op eratio ns employment with Eas t Valley Water District s hall b e o n an “At-Will” bas is .
BACKGROUND / ANALYSIS:
Staff s trategic ally analyzed the c urrent and future need s of the Engineering Department when the Engineering
Manager p ositio n was vacated in March 2016. Staff cons id ered the Dis trict’s aggres s ive CIP Pro gram, the need
to p lan and prep are for s everal large development p rojec ts , and that the Sterling Natural Res ourc e Center
(SNRC) is o n the horizo n.
It was evident that the Dis trict must fill the gap s that are p res ented in the Engineering Dep artment. The
rec o mmend ation was to elevate the vac ant p ositio n to a Directo r o f Engineering and Operations whic h will b e
respons ible for managing increas ing p ro grams and empowering and motivating staff. The recruitment was open
for a four week p erio d and the Distric t received ap plic ations fro m s everal qualified candidates .
It is rec o mmend ed that the Direc tor of Engineering and O peratio ns be des ignated as an at-will p o s ition. This
rec o mmend ation is b as ed on the p o s itio n req uiring a unique amo unt o f c o llab o ratio n with the General Manager
along with flexibility in responding to a rapid and changing work environment, ability to maintain high
p erformanc e levels, c ap ac ity for managing emerging is s ues , and ad aptab ility to a divers e culture. At-will
employment is a c o mmo n industry practice fo r executive level pos itions such as the Direc to r o f Engineering and
Operatio ns pos ition.
Most Califo rnia pub lic employees have c o nstitutio nally pro tec ted p roperty interest in c o ntinued emp lo yment that
gives ris e to pre-d is c ip line and pos t-disc ipline d ue-p ro c es s . At-will employees are not, ho wever, vested with a
p roperty interes t in c o ntinued emplo yment. Rather, at-will emp lo yees s erve at the “will” of their emp lo yer and it
is the employer ’s dis cretio n to end the employment relations hip. If an emp loyee is des ignated at-will, then the
employer may dismis s the employee without no tic e, witho ut reas on and without affording any right of appeal.
T he s elec ted c andidate for the Direc tor of Engineering and Operatio ns p o s ition is c urrently in the b ackgro und
s c reening proc ess. A s tart date o f August 8, 2016 is anticipated.
Recommended by:
Jo hn Mura
General Manager/CEO
Res p ec tfully s ub mitted :
Kerrie Bryan
HR/Ris k and Safety Manager
AGENCY IDEALS AND ENDEAVORS:
Ideals and Endeavor II - Maintain An Enviro nment Committed To Elevated P ublic Servic e
(C) - Identify strategies to attract and retain a high quality workforce
REVIEW BY OTHERS:
T his agend a item has b een reviewed b y the Ad minis tratio n department.
FISCAL IMPACT :
T here is no fis c al imp ac t as s o c iated with this agenda item.
ATTACHMENTS:
Description Type
Resolution 20 16.16 Resolution Lette r
East Valley Water District
Resolution 2016.16
Page 1 of 3
RESOLUTION NO. 2016.16
A RESOLUTION OF THE EAST VALLEY WATER DISTRICT, SAN
BERNARDINO COUNTY, CALIFORNIA, ESTABLISHING THE
EMPLOYMENT STATUS OF DESIGNATED CATEGORY
SPECIFICATIONS AND PROVISIONS
WHEREAS, on or about July 8, 2015 the Board of Directors enacted Resolution No.
2015.18 establishing terms of employment for “At-Will” District employees, many elements of
which are repeated in this resolution; and
WHEREAS, it is necessary to establish terms of employment for further designated “At-
Will” District employees; and
WHEREAS, the Board of Directors of the District does hereby RESOLVE,
DETERMINE, AND ORDER as follows:
Section 1: From this day forward, all employment with the East Valley Water District
for the Category specification, or their successor Category specification, is on an “At-Will” basis.
Employees in this Category specification may be terminated with or without cause, and with or
without notice, at any time, and without compliance with the terms and conditions regarding the
progressive disciplinary process provided for in the Unrepresented Employees Personnel Manual
or the District’s Personnel Rules; at the option of the Board of Directors, General Manager, or the
employee; except as otherwise proved by law or pursuant to Section 2 of this Resolution.
Category 1A
Assistant General Manager
Director of Engineering & Operations
Section 2: The employment and compensation relationship of all employees currently
occupying the position listed in Category 1A of this Resolution, who were hired or promoted prior
to the effective date of this Resolution, shall be governed by the Resolution, Ordinance, respective
Personnel Manual, Contract, or written acceptance of employment letter in effect on the date this
Resolution becomes effective.
Section 3: In the event an employee in any of the positions listed in Category 1A is
terminated by the General Manager or Board of Directors without cause, the employee shall
receive the greater amount of severance as provided for: 1) in any employment contract between
the District and employee; 2) in any written acceptance of employment letter; or 3) under the
respective Personnel Manual in effect at the time of their assumption of the position. Unless
otherwise defined within an employment contract or written acceptance of employment letter,
severance shall be based upon the employee’s rate of pay at the time of separation. Additionally,
employees terminated without cause shall be compensated for unused vacation and sick leave as
provided for in the respective Personnel Manual. Notwithstanding the foregoing, in order to
facilitate smooth operations of the District, the General Manager may negotiate separation
agreements with employees which include up to three (3) months’ severance, provided however
such agreements include a hold harmless clause.
East Valley Water District
Resolution 2016.16
Page 2 of 3
In the event an employee, hired or promoted after the effective date of this Resolution, in the
position listed in Subsection Category 1A is terminated by the General Manager or Board of
Directors for cause, voluntarily resigns, or retires, the District shall have no obligation to pay any
severance provided for in this Section.
Section 4: Due to the effect that “At-Will” status could have on future employees
occupying the designated positions, the “At-Will” status of these positions will be acknowledged
by employees in their written acceptance of employment letter. Additionally, all reasonable efforts
will be made to ensure that recruitment materials and advertisements will clearly identify the
designated “At-Will” positions. However, the failure of any publication to identify “At-Will”
positions covered by this Resolution shall not change the “At-Will” status of the positions listed
herein.
Section 5: The General Manager is authorized to approve and execute all employment
contracts and employment letters, except the General Manger’s contract and employment letter,
and for those positions that report directly to the Board of Directors as follows:
• Limited to contracts with terms of three (3) years or less;
• Severance terms as set forth therein not to exceed the three (3) month limit
identified in Section 4; and
• Benefits similar to employees in similar Categories/groups/units.
With the exception of those positions that report directly to the Board of Directors, the General
Manager is authorized to terminate any employment subject to the terms established within said
contract or written acceptance of employment letter.
The General Manager is authorized to delegate authority to approve and execute employment
contracts, and employment letters, except the General Manager’s contract and employment letter
and contracts of those positions that report directly to the Board of Directors.
Section 6: This Resolution shall take effect immediately upon adoption by the Board,
and execution of said Resolution by the President and Secretary thereof and shall supersede the
provisions of Resolution 2015.18 adopted by the board on July 8, 2015.
ADOPTED this 13th day of July, 2016.
Ayes:
Noes:
Absent:
Abstain:
_______________________________
Ronald L. Coats
Board President
East Valley Water District
Resolution 2016.16
Page 3 of 3
I HEREBY CERTIFY that the foregoing is a full, true and correct copy of Resolution 2016.16
adopted by the Board of Directors of East Valley Water District at its regular meeting held July
13, 2016.
_________________________________
John Mura
Secretary
BOARD AGENDA STAFF REPORT
Agend a Item #9.
Meeting Date: July 13, 2016
Dis cus s io n Item
To: Governing Bo ard Memb ers
From: General Manager/CEO
Subject: F Y 2016-17 Contract Between Eas t Valley Water Dis trict and Anthony's Irrigatio n
RECOMMENDATION:
Authorize the G eneral Manager to s ign a new servic e agreement with Anthony’s Irrigatio n fo r the Direc t
Ins tallation Weather-Based Irrigation Controller P ro gram.
BACKGROUND / ANALYSIS:
In 2015, the S tate o f C alifornia imp o sed mand atory water use res trictio ns and c ons ervation mandates o n all water
agenc ies which res ulted in a need for Eas t Valley Water Dis trict to reduc e our overall water d emand when
c o mp ared to 2013. In an effort to ac hieve thes e new conservatio n mandates, the Dis tric t imp lemented a numb er
o f programs that provided c lear c o ns ervation res ults for o ur c us tomers , which inc lud ed a Direc t Ins tallation
Weather-Bas ed Irrigation Co ntroller (WBIC ) Program to reduce outdoor water c o nsumptio n.
T he District’s WBIC pro gram was very s uc ces s ful in helping c usto mers c onserve water o ver the past year. The
s ervices fo r this p ro gram were p erfo rmed by Antho ny’s Irrigation that inc lud ed the removal o f an existing
irrigation c ontrollers and replacement with a weather based mo del. This c o ns ervation meas ure res ults in
automatic seas o nal watering adjustments, an o n-s ite weather s ensor to mo nito r changes in daily weather patterns,
and an automatic irrigation turn-o ffs during times o f rain. During the c ours e o f the last fis cal year, 226 irrigation
c o ntro llers were ins talled for Dis tric t c usto mers who ap p lied to p articipate in the p ro gram.
With the effec tivenes s and p opularity o f this program, s taff rec o mmend s that the Bo ard of Directors autho rize
the General Manager/CEO to execute a new servic e agreement in the amo unt o f $200,000 with Antho ny’s
Irrigation to allo w for the continuation o f the WBIC p ro gram during Fis c al Year 2016-17.
AGENCY IDEALS AND ENDEAVORS:
Ideals and Endeavor I - Enc o urage Innovative Investments To Pro mo te Sustainab le Benefits
(B) - Manage and id entify metho d s to cons erve natural res ources
(D) - Ded icate effo rt toward s ys tem maintenance and modernization
Ideals and Endeavor II - Maintain An Enviro nment Committed To Elevated P ublic Servic e
(A) - Strive to pro vide wo rld class c usto mer relations
Recommended by:
Jo hn Mura
General Manager/CEO
Res p ec tfully s ub mitted :
Jo s e Martinez
As s is tant General Manager
Ideals and Endeavor III - Demons trate Vis io nary Lead ers hip To Enhanc e Dis trict Identity
(A) - Promo te c o mmunity involvement and educational opp o rtunities
FISCAL IMPACT :
T he impact as s o ciated with this agenda item is $200,000 and was inc luded in the F Y 2016-17 b udget.
ATTACHMENTS:
Description Type
Agreement for Conservation Program Suppo rt and Services Backup Material
Exhibit "A"Exhibit
EAST VALLEY WATER DISTRICT
AGREEMENT FOR CONSERVATION PROGRAM SUPPORT AND SERVICES
THIS AGREEMENT 2016.04 is made and entered into to be effective as of the 13th
day of July 2016, by and between the EAST VALLEY WATER DISTRICT, a County Water
District organized and operating pursuant to California Water Code Section 30000 et seq.
(hereinafter referred to as the “DISTRICT”), and Anthony’s Irrigation, a landscaping
contractor (hereinafter referred to as “CONTRACTOR”).
RECITALS
WHEREAS, the DISTRICT desires to contract with CONTRACTOR to provide services
for installation of Weather Based Irrigation Controllers (hereinafter referred to as
“Project”); and
WHEREAS, CONTRACTOR is willing to contract with the DISTRICT to provide such
services with a maximum of ten (10) installations per week; and
WHEREAS, CONTRACTOR holds itself as duly licensed, qualified, and capable of
performing said services; and
WHEREAS, this Agreement establishes the terms and conditions for the DISTRICT
to retain CONTRACTOR to provide the services described herein for the Project.
COVENANTS
NOW, THEREFORE, in consideration of the faithful performance of the terms and
conditions set forth herein, the parties hereto agree as follows:
ARTICLE I
ENGAGEMENT OF CONTRACTOR
AND AUTHORIZATION TO PROCEED
1.1 ENGAGEMENT: The DISTRICT hereby engages CONTRACTOR, and
CONTRACTOR hereby accepts the engagement, to perform certain services described in
Section 2.1 of this Agreement for the term set forth in Section 6.7 of this Agreement.
1.2 AUTHORIZATION TO PROCEED: Authorization for CONTRACTOR to proceed
with all or a portion of the work described in Section 2.1 of this Agreement will be
granted in writing by the DISTRICT as soon as both parties sign the Agreement and all
applicable insurance and other security documents required pursuant to Section 6.3 of
this Agreement are received and approved by the DISTRICT. CONTRACTOR shall not
proceed with said work until so authorized by the DISTRICT, and shall commence work
immediately upon receipt of the Notice to Proceed.
1.3 NO EMPLOYEE RELATIONSHIP: CONTRACTOR shall perform the services
provided for herein as an independent CONTRACTOR, and not as an employee of the
DISTRICT. CONTRACTOR is not to be considered an agent or employee of the DISTRICT
for any purpose, and shall not be entitled to participate in any pension plans, insurance
coverage, bonus, stock, or similar benefits that the DISTRICT provides for its employees.
CONTRACTOR shall indemnify the DISTRICT for any tax, retirement contribution, social
security, overtime payment, or workers’ compensation payment, which the DISTRICT
may be required to make on behalf of CONTRACTOR or any employee of CONTRACTOR
for work performed under this Agreement.
ARTICLE II
SERVICES OF CONTRACTOR
2.1 SCOPE OF SERVICES: The scope of services to be performed by the
CONTRACTOR under this Agreement are described in the proposal attached hereto as
Exhibit “A” and incorporated herein by this reference (“Proposal”), and shall, where
not specifically addressed, include all related services ordinarily provided by the
CONTRACTOR under same or similar circumstances and/or otherwise necessary to
satisfy the requirements of Section 3.3 of this Agreement. In case of conflict between
the terms of this Agreement and the provisions of the Scope of Work, this Agreement
shall govern.
2.2 HOURS AND WORKING CONDITIONS: The DISTRICT is a public entity in the
State of California and is subject to the provisions of the Government Code and the
Labor Code of the State. It is stipulated and agreed that all provisions of law applicable
to public contracts are a part of this Agreement to the same extent as though set forth
herein and will be complied with by CONTRACTOR. CONTRACTOR shall comply with all
applicable provisions of the California Labor Code relating to working hours and the
employment of apprentices on public works projects. CONTRACTOR shall, as a penalty
to the DISTRICT, forfeit $25.00 for each worker employed in the execution of this
Agreement by CONTRACTOR or by any subcontractor, for each calendar day during which
such worker is required or permitted to work more than 8 hours in any one calendar day
and 40 hours in any one calendar week, unless such worker received compensation for
all hours worked in excess of 8 hours at not less than 1½ times the basic rate of pay.
ARTICLE III
RESPONSIBILITIES OF THE DISTRICT AND OF CONTRACTOR
3.1 DUTIES OF THE DISTRICT: The DISTRICT, without cost to CONTRACTOR,
will provide all pertinent information necessary for CONTRACTOR’S performance of its
obligations under this Agreement that is reasonably available to the DISTRICT unless
otherwise specified in the Proposal, in which case the CONTRACTOR is to acquire such
information. The DISTRICT does not guarantee or ensure the accuracy of any reports,
information, and/or data so provided. To the extent that any reports, information,
and/or other data so provided was supplied to the DISTRICT by persons who are not
employees of the DISTRICT, any liability resulting from inaccuracies and/or omissions
contained in said information shall be limited to liability on behalf of the party who
prepared the information for the DISTRICT.
3.2 REPRESENTATIVE OF DISTRICT: The DISTRICT will designate Jose Martinez,
Assistant General Manager as the person to act as the DISTRICT's representative with
respect to the work to be performed under this Agreement. Such person will have
complete authority to transmit instructions, receive information, and interpret and
define the DISTRICT's policies and decisions pertinent to the work. In the event the
DISTRICT wishes to make a change in the DISTRICT's representative, the DISTRICT shall
notify the CONTRACTOR of the change in writing.
3.3 DUTIES OF CONTRACTOR: CONTRACTOR shall perform the Project work in
such a manner as to fully comply with all applicable professional standards of care,
including professional quality, technical accuracy, timely completion, and other services
furnished and/or work undertaken by CONTRACTOR pursuant to this Agreement. The
CONTRACTOR shall cause all work and deliverables to conform to all applicable federal,
state, and local laws and regulations.
3.4 APPROVAL OF WORK: The DISTRICT's approval of work or materials
furnished hereunder shall not in any way relieve CONTRACTOR of responsibility for the
technical adequacy of its work. Neither the DISTRICT's review, approval or acceptance
of, nor payment for any of the services shall be construed to operate as a waiver of any
rights under this Agreement or of any cause of action arising out of the performance of
this Agreement. Where approval by the DISTRICT is indicated in this Agreement, it is
understood to be conceptual approval only and does not relieve the CONTRACTOR of
responsibility for complying with all laws, codes, industry standards, and liability for
damages caused by negligent acts, errors, omissions, noncompliance with industry
standards, or the willful misconduct of the CONTRACTOR or its subcontractors.
CONTRACTOR’S obligation to defend, indemnify, and hold harmless the DISTRICT, and
its directors, officers, employees and agents as set forth in Section 6.9 of this Agreement
also applies to the actions or omissions of the CONTRACTOR or its subcontractors as set
forth above in this paragraph.
3.6 CONFLICT OF INTEREST: During the term of this Agreement, Contractor shall
not, without the prior written consent of District, engage in any employment or
professional activities which are contrary or inimical to the interests of the District and
the implementation of the Project which is the subject of this agreement.
ARTICLE IV
PAYMENTS TO CONTRACTOR
4.1 PAYMENT: The DISTRICT will pay CONTRACTOR for work performed under
this Agreement, which work can be verified by the DISTRICT, on the basis of the
following: CONTRACTOR shall exercise its good faith best efforts to facilitate a full and
clear definition of the scope of all assigned work so that the amount set forth in Section
4.3 of this Agreement will cover all tasks necessary to complete the work. The amount
set forth in Section 4.3 of this Agreement is the maximum compensation to which
CONTRACTOR may be entitled for the performance of services to complete the work for
the Project, unless the Scope of Work or time to complete the work is changed by the
DISTRICT in writing in advance of the work to be performed there under. Adjustments
in the total payment amount shall only be allowed pursuant to Section 6.4 of this
Agreement. In no event shall CONTRACTOR be entitled to compensation greater than
the amount set forth in Section 4.3 of this Agreement where changes in the Scope of
Work or the time for performance are necessitated by the negligence of CONTRACTOR
or any subcontractor performing work on the Project.
4.2 PAYMENT TO CONTRACTOR: Payment will be made by the DISTRICT within
thirty (30) calendar days after receipt of an invoice from CONTRACTOR, provided that
all invoices are complete and product and services are determined to be of sufficient
quality by the DISTRICT. CONTRACTOR shall invoice DISTRICT monthly for services
performed under this Agreement. In the event that a payment dispute arises between
the parties, CONTRACTOR shall provide to the DISTRICT full and complete access to
CONTRACTOR'S labor cost records and other direct cost data, and copies thereof if
requested by the DISTRICT.
4.3 ESTIMATED CHARGES: The total charges for all work under this Agreement
are not to exceed $200,000, based upon the rates listed in Exhibit A and such amount is
the cost ceiling as described herein.
4.4 BILLING: CONSULTANT shall submit monthly billings stating services
performed and the amount due for each task.
ARTICLE V
COMPLETION SCHEDULE
5.1 TASK SCHEDULE: The work is anticipated to be completed as requested
by the DISTRICT, when reasonable. This agreement shall be valid for one year, with an
option to extend for one more additional year.
5.2 TIME OF ESSENCE: CONTRACTOR shall perform all services required by
this Agreement in a prompt, timely, and professional manner in accordance with the
above schedule. Time is of the essence in this Agreement.
ARTICLE VI
GENERAL PROVISIONS
6.1 COMPLIANCE WITH FEDERAL, STATE, AND LOCAL LAWS: CONTRACTOR shall
at all times observe all applicable provisions of Federal, State, and Local laws and
regulations including, but not limited to, those related to Equal Opportunity
Employment.
6.2 SUBCONTRACTORS AND OUTSIDE CONTRACTORS: No subcontract shall be
awarded by CONTRACTOR if not identified as a subcontractor in its Proposal unless prior
written approval is obtained from the DISTRICT. CONTRACTOR shall be responsible for
payment to subcontractors used by them to perform the services under this Agreement.
If CONTRACTOR subcontracts any of the work to be performed, CONTRACTOR shall be as
fully responsible to the DISTRICT for the performance of the work, including errors and
omissions of CONTRACTOR’S subcontractors and of the persons employed by the
subcontractor, as CONTRACTOR is for the acts and omissions of persons directly
employed by the CONTRACTOR. Nothing contained in this Agreement shall create any
contractual relationship between any subcontractor of CONTRACTOR and the DISTRICT.
CONTRACTOR shall bind every subcontractor and every subcontractor of a subcontractor
to the terms of this Agreement that are applicable to CONTRACTOR’S work unless
specifically noted to the contrary in the subcontract in question and approved in writing
by the DISTRICT.
6.3 INSURANCE: CONTRACTOR shall secure and maintain in full force and
effect, until the satisfactory completion and acceptance of the Project by DISTRICT,
such insurance as will protect it and the DISTRICT in such a manner and in such amounts
as set forth below. The premiums for said insurance coverage shall be paid by the
CONTRACTOR. The failure to comply with these insurance requirements may constitute
a material breach of this Agreement, at the sole discretion of the DISTRICT.
(a) Certificates of Insurance: Prior to commencing services under this
Agreement, and in any event no later than ten (10) calendar days after
execution of this Agreement, CONTRACTOR shall furnish DISTRICT with
Certificates of Insurance and endorsements verifying the insurance
coverage required by this Agreement is in full force and effect. The
DISTRICT reserves the right to require complete and accurate copies of all
insurance policies required under this Agreement.
(b) Required Provisions: The insurance policies required by this Agreement
shall include the following provisions or have them incorporated by
endorsement(s):
(1) Primary Coverage: The insurance policies provided by CONTRACTOR
shall be primary insurance and any self-insured retention and/or
insurance carried by or available to the DISTRICT or its employees
shall be excess and non-contributory coverage so that any self-
insured retention and/or insurance carried by or available to the
DISTRICT shall not contribute to any loss or expense under
CONTRACTOR’S insurance.
(2) Additional Insured: The policies of insurance provided by
CONTRACTOR, except Workers' Compensation and Professional
Liability, shall include as additional insureds: the DISTRICT, its
directors, officers, employees, and agents when acting in their
capacity with the District as such in conjunction with the
performance of this Agreement. Such policies shall contain a
"severability of interests" provision, also known as "Cross liability" or
"separation of insured".
(3) Cancellation: Each certificate of insurance and insurance policy
shall provide that the policy may not be non-renewed, canceled (for
reasons other than non-payment of premium) or materially changed
without advance written to the DISTRICT, as required by state law.
(4) Waiver of Subrogation: The insurance policies provided by
CONTRACTOR shall contain a waiver of subrogation against
DISTRICT, its directors, officers, employees and agents for any
claims arising out of the services performed under this Agreement
by CONTRACTOR.
(5) Claim Reporting: CONTRACTOR shall not fail to comply with the
claim reporting provisions or cause any breach of a policy condition
or warranty of the insurance policies required by this Agreement
that would affect the coverage afforded under the policies to the
DISTRICT.
(6) Deductible/Retention: If the insurance policies provided by
CONTRACTOR contain deductibles or self-insured retentions, any
such deductible or self-insured retention shall not be applicable
with respect to the coverage provided to DISTRICT under such
policies. CONTRACTOR shall be solely responsible for any such
deductible or self-insured retention and the DISTRICT, in its sole
discretion, may require CONTRACTOR to secure the payment of any
such deductible or self-insured retention by a surety bond or an
irrevocable and unconditional letter of credit.
(7) CONTRACTOR’S Subcontractors: CONTRACTOR shall include all
subcontractors as additional insureds under the insurance policies
required by this Agreement to the same extent as the DISTRICT or
shall furnish separate certificates of insurance and policy
endorsements for each subcontractor verifying that the insurance
for each subcontractor complies with the same insurance
requirements applicable to CONTRACTOR under this Agreement.
(c) Insurance Company Requirements: CONTRACTOR shall provide insurance
coverage through insurers that have at least an "A" Financial Strength
Rating and a "VII" Financial Size Category in accordance with the current
ratings by the A. M. Best Company, Inc. as published in Best's Key Rating
Guide or on said company’s web site. In addition, any and all insurers must
be admitted and authorized to conduct business in the State of California
and be a participant in the California Insurance Guaranty Association, as
evidenced by a listing in the appropriate publication of the California
Department of Insurance.
(d) Policy Requirements: The insurance required under this Agreement shall
meet or exceed the minimum requirements as set forth below:
(1) Workers' Compensation: CONTRACTOR shall maintain Workers'
Compensation insurance as required by law in the State of California
to cover CONTRACTOR’S obligations as imposed by federal and state
law having jurisdiction over CONTRACTOR’S employees and
Employers' Liability insurance, including disease coverage, of not
less than $1,000,000.
(2) General Liability: CONTRACTOR shall maintain Comprehensive
General Liability insurance with a combined single limit of not less
than $1,000,000 per occurrence or claim and $1,000,000 aggregate.
The policy shall include, but not be limited to, coverage for bodily
injury, property damage, personal injury, products, completed
operations and blanket contractual to cover, but not be limited to,
the liability assumed under the indemnification provisions of this
Agreement. In the event the Comprehensive General Liability
insurance policy is written on a "claims made" basis, coverage shall
extend for two years after the satisfactory completion and
acceptance of the Project by DISTRICT.
(3) Automobile Liability: CONTRACTOR shall maintain Commercial
Automobile Liability insurance with a combined single limit for
bodily injury and property damage of not less than $1,000,000 each
occurrence for any owned, hired, or non-owned vehicles.
(4) Property Coverage – Valuable Papers: Property coverage on an all-
risk, replacement cost form with Valuable Papers insurance
sufficient to assure the restoration of any documents, memoranda,
reports, plans or other similar data, whether in hard copy or
electronic form, relating to the services provided by CONTRACTOR
under this Agreement with an limit of $25,000.
6.5 NOTICES: All notices to either party by the other shall be made in writing
and delivered or mailed to such party at their respective addresses as follows, or to
other such address as either party may designate, and said notices shall be deemed to
have been made when delivered or, if mailed, five (5) days after mailing.
To DISTRICT: East Valley Water District
31111 Greenspot Road
Highland, CA 92346
Attn: Jose Martinez, Assistant General Manager
To CONTRACTOR: Anthony’s Irrigation
_____________________________
_____________________________
Attn: _________________________
6.6 CONTRACTOR'S ASSIGNED PERSONNEL: CONTRACTOR designates Dwayne
Anthony to have immediate responsibility for the performance of the work and for all
matters relating to performance under this Agreement. Substitution of any assigned
personnel shall require the prior written approval of the DISTRICT. If the DISTRICT
determines that a proposed substitution is not acceptable, then, at the request of the
DISTRICT, CONTRACTOR shall substitute with a person acceptable to the DISTRICT.
6.7 TERMINATION:
(a) If the engagement of CONTRACTOR is not extended by the mutual written
consent of the DISTRICT and CONTRACTOR, then this Agreement shall
expire as provided in Section 5.1 of this Agreement.
i. Notwithstanding the above, the DISTRICT may terminate this
Agreement or abandon any portion of the Project by giving ten
(10) days written notice thereof to CONTRACTOR. CONTRACTOR
may terminate its obligation to provide further services under
this Agreement upon thirty (30) calendar days written notice only
in the event of substantial failure by the DISTRICT to perform in
accordance with the terms of this Agreement through no fault of
the CONTRACTOR.
(b) In the event of termination of this Agreement or abandonment of any
portion of the Project, the DISTRICT shall be immediately given title to all
original drawings and other documents developed for the Project, and the
sole right and remedy of CONTRACTOR shall be to receive payment for all
amounts due and not previously paid to CONTRACTOR for services
completed or in progress in accordance with the Agreement prior to such
date of termination. If termination occurs prior to completion of any task
for which payment has not been made, the fee for services performed
during such task shall be based on an amount mutually agreed to by the
DISTRICT and CONTRACTOR. Such payments available to the CONTRACTOR
under this paragraph shall not include costs related to lost profit associated
with the expected completion of the work or other such payments relating
to the benefit of this Agreement.
6.8 ATTORNEYS’ FEES: In the event that either the DISTRICT or CONTRACTOR
brings an action or proceeding for damages for an alleged breach of any provision of this
Agreement, to interpret this Agreement or determine the rights of and duties of either
party in relation thereto, the prevailing party shall be entitled to recover as part of such
action or proceeding all litigation, arbitration, mediation and collection expenses,
including witness fees, court costs, and reasonable attorneys' fees. Such fees shall be
determined by the Court in such litigation or in a separate action brought for that
purpose. Mediation will be attempted if both parties mutually agree before, during, or
after any such action or proceeding has begun.
6.9 INDEMNITY:
(a) CONTRACTOR shall defend, indemnify and hold DISTRICT, including its
directors, officers, employees and agents, harmless from and against any
and all claims, demands, causes of action, suits, debts, obligations,
liabilities, losses, damages, costs, expenses, attorney’s fees, awards,
fines, settlements, judgments or losses of whatever nature, character,
and description, with respect to or arising out of the work to be
performed under this Agreement, including without limitation, any and
all such claims, demands, causes of action, suits, debts, obligations,
liabilities, losses, damages, costs, expenses, attorney’s fees, awards,
fines, settlements, judgments or losses of whatever nature, character,
and description, arising by reason of death or bodily injury to one or
more persons, including the employees of CONTRACTOR; injury to
property of any kind, including loss of use; or economic damages of any
kind, caused by, or arising out of breach of this Agreement, patent or
copyright infringement, any alleged or actual act or omission, regardless
of whether such act or omission is active or passive, by CONTRACTOR,
any of CONTRACTOR’S subcontractors or DISTRICT, including their
respective directors, officers, employees, agents and assigns, excepting
only such matters arising from the sole negligence or willful misconduct
of the DISTRICT.
(b) It is the intent of the parties to this Agreement that the defense,
indemnity and hold harmless obligation of CONTRACTOR under this
Agreement shall be as broad and inclusive as may be allowed under
California Civil Code §§ 2778 through 2784.5, or other similar state or
federal law.
6.10 SAFETY: CONTRACTOR shall perform the work in full compliance with
applicable State and Federal safety requirements including, but not limited to,
Occupational Safety and Health Administration requirements.
(a) CONTRACTOR shall take all precautions necessary for the safety of, and
prevention of damage to, property on or adjacent to the Project site, and
for the safety of, and prevention of injury to, persons, including DISTRICT’s
employees, CONTRACTOR’S employees, and third persons. All work shall
be performed entirely at CONTRACTOR'S risk. CONTRACTOR shall comply
with the insurance requirements set forth in Section 6.3 of this Agreement.
(b) CONTRACTOR shall also furnish the DISTRICT with a copy of any injury
prevention program established for the CONTRACTOR’S employees
pursuant to Labor Code Section 6401.7, including any necessary
documentation regarding implementation of the program. CONTRACTOR
hereby certifies that its employees have been trained in the program, and
procedures are in place to train employees whenever new substances,
processes, procedures, or equipment are introduced. CONTRACTOR shall
demonstrate compliance with Labor Code Section 6401.7 by maintaining a
copy of its Injury and Illness Prevention Plan at the Project site and making
it available to the DISTRICT.
6.11 EXAMINATION OF RECORDS: All original drawings, specifications, reports,
calculations, and other documents or electronic data developed by CONTRACTOR for the
Project shall be furnished to and become the property of the DISTRICT. CONTRACTOR
agrees that the DISTRICT will have access to and the right to examine any directly
pertinent books, documents, papers, and records of any and all of the transactions
relating to this Agreement.
6.12 ASSIGNMENT: Neither party shall sign or transfer its interest in this
Agreement without written consent of the other party. All terms, conditions, and
provisions of this Agreement shall inure to and shall bind each of the parties hereto, and
each of their respective heirs, executors, administrators, successors, and assigns.
6.13 GOVERNING LAW: This Agreement shall be construed as if it was jointly
prepared by both parties hereto, and any uncertainty or ambiguity contained herein
shall not be interpreted against the party drafting same. This Agreement shall be
enforced and governed by the laws of the State of California. If any action is brought
to interpret or enforce any term of this Agreement, the action shall be brought in a
state court situated in the County of San Bernardino, State of California, or in a
federal court with in rem jurisdiction over the Project.
6.14 HEADINGS: Article and Section headings in this Agreement are for
convenience only and are not intended to be used in interpreting or construing the
terms, covenants, and conditions of this Agreement.
6.15 PARTIAL INVALIDITY: If any term, covenant, condition, or provision of this
Agreement is found by a court of competent jurisdiction to be invalid, void, or
unenforceable, the remainder of the provisions hereof shall remain in full force and
effect, and shall in no way be affected, impaired, or invalidated thereby.
6.16 EFFECT OF DISTRICT’S WAIVER: Any failure by the DISTRICT to enforce
any provision of this Agreement, or any waiver thereof by the DISTRICT, shall not
constitute a waiver of its right to enforce subsequent violations of the same or any
other terms or conditions herein.
6.17 AUTHORITY: The individuals executing this Agreement represent and
warrant that they have the legal capacity and authority to sign this Agreement on behalf
of and to so bind their respective legal entities.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the
date first written above.
CONTRACTOR DISTRICT
By: _________________________ By: __________________________
John Mura, General Manager/CEO
_________________________ East Valley Water District
(Print Name and Title)
Exhibit A
Anthony’s Irrigation
Dwayne Anthony
28390 Saffron Ave
Highland CA 92346
(909)862-4312
Contractor’s State License #372824
Proposal for Smart Controller Installations
Hunter Pro C series indoor and outdoor controllers with station expansion modules (as needed)
and wired Solar Sync ET weather sensor (this is a solar radiation & temperature based sensor
with Rain‐Clik & Freeze‐Clik sensors ).
Remove and replace at current wall location only, using existing 24V wiring and 120V outlet or
power source.
Material, tax & labor installed:
1 to 4 stations Indoor: $450 Outdoor: $480
5 to 7 stations Indoor: $470 Outdoor: $500
8‐12 stations Indoor: $500 Outdoor: $530
13 stations Indoor: $525 Outdoor: $555
14 to 16 stations Indoor: $575 Outdoor: $605
If a wireless Solar Sync w/receiver is required, add $65.
Warranty: 2 year manufacturer on controllers, 5 year manufacturer on Solar Sync and 90 days
on labor.
Above prices do not include:
Placement of new controller at a different wall location.
Converting multiple controllers (at different locations) into one single controller.
Extending or replacing existing 24V wiring or conduit; installing new conduit.
Repairing or extending 120V outlets, wiring or conduit.
Submitted by:
Dwayne Anthony—Owner
July 20, 2015