HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 08/10/2016REGULAR BOARD MEETING
Closed Session Begins at 4:30 PM
August 10, 2016 - 5:30 PM
31111 Greenspot Road, Highland, CA 92346
AGENDA
"In order to comply with legal requirements for posting of agenda, only those items filed
with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday
meeting not requiring departmental investigation, will be considered by the Board of
Directors".
CALL TO ORDER
ROLL CALL OF BOARD MEMBERS
PUBLIC COMMENTS
Any person wishing to speak to the Board of Directors is asked to complete a Speaker
Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is
limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State
of California Brown Act, the Board of Directors is prohibited from discussing or taking
action on any item not listed on the posted agenda. The matter will automatically be
referred to staff for an appropriate response or action and may appear on the agenda at a
future meeting.
AGENDA - This agenda contains a brief general description of each item to be
considered. Except as otherwise provided by law, no action shall be taken on any item not
appearing on the following agenda unless the Board of Directors makes a determination
that an emergency exists or that a need to take immediate action on the item came to the
attention of the District subsequent to the posting of the agenda.
1.Approval of Agenda
RECESS INTO CLOSED SESSION
CLOSED SESSION
2.CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
[Government Code Section 54956.9(d) (1)] Name of Case: City of San Bernardino
v. San Bernardino Valley Municipal Water District, et al., San Bernardino County
Superior Court Case No. CIVDS1605532
3.CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
[Government Code Section 54956.9(d)(1) Name of Case: City of San Bernardino v.
East Valley Water District, et al., San Bernardino County Superior Court Case No.
CIVDS1608620
4.CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
[Government Code Section 54956.9(d)(1)]
Name of Case: SoCal Environmental Justice Alliance v. San Bernardino Valley
Municipal Water District, et al.,
San Bernardino County Superior Court Case No. CIVDS1605072
5.CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
[Government Code Section 54956.9(d)(1)]
Name of Case: Carl F. Kovach v. East Valley Water District, et al., CASE No.
CIVDS 1603177
6.CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
[Government Code Section 54956.9(d)(1)]
Name of Case: Carl F. Kovach v. East Valley Water District, CASE No. CIVDS
1603176
5:30 PM RECONVENE MEETING
PLEDGE OF ALLEGIANCE
ROLL CALL OF BOARD MEMBERS
ANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMS
PUBLIC COMMENTS
7.APPROVAL OF CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Board of
Directors to be routine and will be enacted in one motion. There will be no
discussion of these items prior to the time the board considers the motion unless
members of the board, the administrative staff, or the public request specific items to
be discussed and/or removed from the Consent Calendar.
a.July 13, 2016 regular board meeting minutes
b.July 27, 2016 regular meeting minutes
c.Directors' fees and expenses for July 2016
d.June 2016 Disbursements: Accounts payable disbursements for the period
include check numbers 247892 through 248104, bank drafts, and ACH
Payments in the amount of $3,046,838.12 and $320,467.84 for payroll.
e.Adopt Resolution 2016.18 approving the Acceptance of Quitclaim Deed for
Alamo Road
f.Adopt Resolution 2016.19 Revised Resolution to Pledge Net Revenue for
Repayment of State Revolving Fund Loan Financing
OLD BUSINESS
8.Report final transaction of purchase of real properties
Property: APN: 0279-211-25 and 0279-211-26
District Negotiators: General Manager/CEO
Negotiating Parties: Orange New Jersey Property, LLC, a California Limited
Liability Company
Price and Terms of Payment
Property: APN: 0279-211-33
District Negotiators: General Manager/CEO
Negotiating Parties: Jack M. Langson Living Trust u/a dated 1/1/06
Price and Terms of Payment
NEW BUSINESS
9.Water Conservation Update
10.Approve update to the District's Conservation Rebate Program
11.Refer Idea Hall Contract for the SNRC Outreach to San Bernardino Valley
Municipal Water District
REPORTS
12.Board of Directors' Reports
13.General Manager/CEO Report
14.Legal Counsel Report
15.Board of Directors' Comments
ADJOURN
P LEASE NOT E:
Materials related to an item on this agenda s ub mitted to the Board after dis trib utio n of the agenda pac ket
are available for p ublic inspec tio n in the Dis tric t's offic e loc ated at 31111 G reens pot Rd., Highland , during
no rmal bus iness ho urs. Als o, s uc h d o c uments are availab le o n the District's web s ite at www.eas tvalley.o rg
sub ject to s taff's ab ility to post the d o cuments b efo re the meeting.
P ursuant to Go vernment Co d e S ectio n 54954.2(a), any reques t fo r a dis ability-related modific ation or
ac commod ation, inc luding auxiliary aids or s ervic es , that is s ought in order to participate in the abo ve-
agendized p ublic meeting sho uld b e direc ted to the Dis tric t Clerk at (909) 885-4900 at leas t 72 hours prior
to said meeting.
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Draft Pending Approval
EAST VALLEY WATER DISTRICT July 13, 2016
REGULAR BOARD MEETING
MINUTES
The Chairman of the Board called the meeting to order at 4:30 p.m.
PRESENT: Directors: Carrillo, Coats, Morales, Shelton
ABSENT: Director Smith
STAFF: John Mura, General Manager/CEO; Brian Tompkins, Chief
Financial Officer; Justine Hendricksen, District Clerk; Shayla
Gerber, Administrative Assistant
LEGAL COUNSEL: Jean Cihigoyenetche
GUEST(s): Members of the public
PUBLIC COMMENTS
Chairman Coats declared the public participation section of the meeting open at 4:31
p.m.
There being no written or verbal comments, the public participation section was closed.
APPROVAL OF AGENDA
M/S/C (Shelton-Carrillo) that the July 13, 2016 agenda be approved as
submitted.
CLOSED SESSION
The Board entered into Closed Session at 4:31 p.m. as provided in the Ralph M. Brown
Act Government Code Sections 54957.6(a) and 54956.9(d)(1) to discuss the item(s)
listed on the agenda.
THE BOARD RECONVENED THE MEETING AT 5:30 P.M.
Mr . Tompkins led the flag salute.
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ROLL CALL
PRESENT: Directors: Carrillo, Coats, Morales, Shelton
ABSENT: Director Smith
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
With respect to Item #2: No reportable action taken.
With respect to Item #3: No reportable action taken.
With respect to Item #4: No reportable action taken.
With respect to Item #5: No reportable action taken.
PUBLIC COMMENTS
Chairman Coats declared the public participation section of the meeting open at 5 :31
p.m.
There being no written or verbal comments, the public participation section was closed.
APPROVE THE JUNE 8, 2016 REGULAR BOARD MEETING MINUTES
M/S/C (Shelton-Carrillo) that the Board approve the June 8, 2016 regular board
meeting minutes as submitted.
APPROVE THE JUNE 22, 2016 REGULAR BOARD MEETING MINUTES
M/S/C (Shelton-Carrillo) that the Board approve the June 22, 2016 regular board
meeting minutes as submitted.
DIRECTORS’ FEES AND EXPENSES FOR JUNE 2016
M/S/C (Shelton-Carrillo) that the Board approve the Directors’ fees and expenses
for June 2016 as submitted.
ACCEPT AND FILE THE FINANCIAL STATEMENTS AS OF, AND FOR THE PERIOD ENDED,
MAY 31, 2016
M/S/C (Shelton-Carrillo) that the Board accept and file the financial statements
as of, and for the period ended, May 31, 2016 as submitted.
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ADOPT RESOLUTION 2016.15 ADDING DELIQUENT NON-PAID CHARGES TO ANNUAL
TAXES LEVIED UPON THE PROPERTY FOR WHICH THE CHARGES ARE DELINQUENT AND
UNPAID
M/S/C (Shelton-Carrillo) that the Board adopt Resolution 2016.15.
DISBURSEMENTS
M/S/C (Shelton-Carrillo) that the General Fund Disbursements #247619 through
#247891 which were distributed during the period of May 1, 2016 through May 31, 2016,
bank drafts and ACH Payments in the amount of $4,884,566.29 and $323,938.19 for
payroll and benefit contributions, totaling $5,208,504.48 be approved.
AUDITOR COMMUNICATION LETTER IN CONFORMITY WITH STATEMENT ON AUDITING
STANDARDS (SAS) 114
M/S/C (Shelton-Carrillo) that the Board accept and file the auditor
communication letter from the audit firm of Van Lant & Fankhanel, LLP, in conformity
with Statement on Auditing Standards (SAS) 114.
ACCEPTANCE OF THE CITY OF RIVERSIDE QUITCLAIM DEED
M/S/C (Shelton-Carrillo) that the Board approve the quitclaim deed offered by
the City of Riverside for APN 0278-101-38.
MEMORANDUM OF UNDERSTANDING SIDE LETTER OF AGREEMENT BETWEEN THE EAST
VALLEY WATER DISTRICT AND THE SAN BERNARDINO PUBLIC EMPLOYEES
ASSOCIATION TEAMSTERS LOCAL 1932 AND RESOLUTION 2016.17 ESTABLISHING
COMPENSATION AND BENEFIT PRACTICES FOR NON-REPRESENTED EMPLOYEES
The HR/Risk and Safety Manager explained the benefits to the District and employees
of moving from a Flexible Benefit Plan to a Percentage Based Employer Contribution
Plan (PBECP); she stated that this would go into effect January 2017. She stated that
staff is also recommending a 2% Cost of Living Adjustment (COLA) for eligible full-time
employees to maintain competitive market salaries and offset recent increases in health
care costs.
M/S/C (Carrillo-Morales) that the Board approve the Side Letter of Agreement
between East Valley Water District and the San Bernardino Public Employees Association
Teamsters Local 1932 and adopt Resolution 2016.17.
ADOPT RESOLUTION 2016.16 ESTABLISHING THE EMPLOYMENT STATUS OF
DESIGNATED CATEGORY SPECIFICATIONS AND PROVISIONS
The HR/Risk and Safety Manager provided an explanation regarding the decision to
elevate the vacant position of Engineering Manager to Director of Engineering and
Operations; that with the District’s aggressive Capital Improvement Project Program, a
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candidate with higher qualifications was necessary. She stated the vacant position of
Director of Engineering and Operations be classified as an at-will employee due to the
unique amount of collaboration with the General Manager/CEO.
M/S/C (Morales-Shelton) that the Board adopt Resolution 2016.16.
FY 2016-17 CONTRACT AGREEMENT BETWEEN EAST VALLEY WATER DISTRICT AND
ANTHONY’S IRRIGATION
The Assistant General Manager gave a brief update to the Board regarding renewing the
direct install Weather-Based Irrigation Controller (WBIC) program contract agreement
with Anthony’s Irrigation; that due to current drought conditions and continued
conservation mandates it would benefit the District to renew the contract; that
approximately 400-500 controllers can be installed with the requested budget. He stated
that the District received great feedback from customers who have had the WBIC
installed during the last fiscal year.
The General Manager/CEO responded to a question by Director Morales regarding the
procurement process.
M/S/C (Carrillo-Shelton) that the Board authorize the General Manager to
execute a new service agreement with Anthony’s Irrigation for the Direct Installation
Weather-Based Irrigation Controller Program for FY 2016-17.
BOARD OF DIRECTORS’ REPORTS
Director Shelton reported on the following: on June 23rd she attended Active Shooter
Training presented by the San Bernardino County Sheriff’s Department and on July 5th
she attended the San Bernardino Valley Municipal Water District’s board meeting where
they approved an audit for the State Water Project.
Director Morales reported on the following: on June 23rd he attended Active Shooter
Training presented by the San Bernardino County Sheriff’s Department; on June 28th he
attended the Finance & Policy Committee meeting where they discussed financial items
in depth; on June 29th he attended the Highland Chamber of Commerce event held at
the District; he participated in giving an East Valley Water District facility tour to County
Flood Control Administrative officers; he sat in on a legislative meeting with the East
Valley Association of Realtors where he gave an update on the Sterling Natural Resource
Center; he stated that he participated in public outreach of the Special District’s
Association with Chairman Coats; and he attended the City of San Bernardino Water
Commissioners board meeting.
Vice Chairman Carrillo reported that he had no meetings to report outside of the District.
Chairman Coats reported on the following: on June 27th he attended the Engineering &
Operations Committee meeting where they discussed the quitclaim deed from the City
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of Riverside and the 2013 Wastewater Collection System Improvement Plan; on July 4th
he attended the Highland Chamber of Commerce Community parade where he drove the
District’s ’54 Chevy during the holiday parade; and on July 5th he attended the San
Bernardino Valley Municipal Water District’s board meeting.
Information only.
GENERAL MANAGER/CEO REPORT
The General Manager/CEO reported on the following: that the Board will be receiving
information regarding the regular annual audit and fraud prevention; he gave the Board
an update on the Pumalo Project; he stated that a calendar of events has been provided
to each board member; and he thanked the Assistant General Manager and staff for
keeping things running smoothly at the District while he was on vacation.
The General Manager/CEO informed the Board of upcoming events:
• July 16th there will be a free community workshop, “Creating a Beautiful Outdoor
Space is Easier than You Think”, held at the District.
• July 19th he will be giving a Budget Based Rate Presentation to the Board of
Directors of Indian Wells Water District.
• July 25th at 2:30 p.m. - Engineering & Operations Committee Meeting.
• July 26th at 3:30 p.m. - Finance & Policy Committee Meeting.
• July 28th at 6:00 p.m. - Community Open House at the Sterling Natural Resource
Center site.
Information only.
LEGAL COUNSEL REPORT
No reports at this time.
BOARD OF DIRECTORS’ COMMENTS
Director Shelton commended the Highland Chamber of Commerce on their event held
at the District and on the Fourth of July parade.
Director Morales stated points that stood out to him during his ride along with the
District’s sewer cam crew and praised staff on their willingness to share information
with each other. He praised the Assistant General Manager and staff on a great job
during the absence of the General Manager/CEO.
Chairman Coats took a moment of silence to honor the Dallas Police Officer shooting
victims. He stated that he attended a sewer demonstration hosted by staff and that it
was some of the best two hours that he ever spent at the District, that it was very
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educational. He closed the meeting with the following statement, “Help insure your
water future by supporting the Sterling Natural Resource Center”.
Information only.
ADJOURN
The meeting adjourned at 6:03 p.m.
___________________________
Ronald L. Coats, Board President
__________________________
John Mura, Secretary
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Subject to approval
EAST VALLEY WATER DISTRICT July 27, 2016
REGULAR BOARD MEETING
MINUTES
The Chairman of the Board called the meeting to order at 4:30 p.m.
PRESENT: Directors: Coats, Carrillo, Morales, Shelton, Smith
ABSENT: Director: None
STAFF: John Mura, General Manager/CEO; Brian Tompkins, Chief
Financial Officer; Jose Martinez, Assistant General Manager;
Justine Hendricksen, District Clerk; Eileen Bateman, Sr.
Administrative Assistant
LEGAL COUNSEL: Jean Cihigoyenetche
GUEST(s): Members of the public
PUBLIC COMMENTS
Chairman Coats declared the public participation section of the meeting open at 4 :31
pm.
There being no written or verbal comments, the public participation section was closed.
APPROVAL OF AGENDA
M/S/C (Shelton-Carrillo) that the July 27, 2016 agenda be approved as
submitted.
CLOSED SESSION
The Board entered into Closed Session at 4:31 p.m. as provided in the Ralph M. Brown
Act Government Code Sections 54956.9(d)(1) to discuss the item listed on the agenda.
THE BOARD RECONVENED THE MEETING AT 5:30 P.M.
Mr . Morales, Sr. led the flag salute.
ROLL CALL
PRESENT: Directors: Coats, Carrillo, Morales, Shelton, Smith
ABSENT: Director: None
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ANNOUNCEMENT OF CLOSED SESSION ACTIONS
With respect to Item #2: No reportable action.
With respect to Item #3: No reportable action.
With respect to Item #4: No reportable action.
PUBLIC COMMENTS
Chairman Coats declared the public participation section of the meeting open at 5 :31
p.m.
There being no written or verbal comments the public participation section was closed
at 5:41 p.m.
INVESTMENT REPORT FOR QUARTER ENDED JUNE 30, 2016
M/S/C (Shelton-Carrillo) that the Board accept and file the Investment Report
for Quarter ended June 30, 2016.
OFFICIAL ELECTION FOR CSDA BOARD OF DIRECTORS
The General Manager/CEO provided a brief overview of the California Special Districts
Association (CSDA); he also provided the names of the 2016 candidates and ballot
information, there was no recommendation from staff regarding this item.
M/S/C (Morales-Carrillo) that the Board cast their vote to support Ron Coats for,
Seat B, on the Board of Directors for CSDA.
UPDATE ON OWNER ONLY UTILITY ACCOUNTS
The Chief Financial Officer provided an update on owner only utility accounts. He
discussed the following: transferring of account from tenant held utility accounts to
property owner’s name after account has been disconnected due to non-payment
and/or a change of account holder status, continuing to assess system charges for water
and wastewater on vacant property that remain connected to the District’s system and
the necessary procedures for appropriate public outreach to implement the changes
authorized in the Ordinances.
Information only.
A speaker card was submitted and Chairman Coats provided a public comment period
at 5:40 pm.
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Ms. Jody Scott commended Chairman Coats for his speech at the Highland Chamber of
Commerce; she stated that he did a fantastic job, spoke very clearly and that she
received great feedback.
Information only.
BOARD OF DIRECTORS’ REPORTS
Director Morales reported on the following: on July 19th he attended the City of San
Bernardino Water Commission meeting where they adopted the water conservation
mandate of 15%; on July 20th he attended the LAFCO meeting where they agendized a
potential lawsuit with East Valley Water District, San Bernardino Valley Municipal Water
District and the City of San Bernardino with no reportable action; and on July 26th he
attended the Recycled Water Ad-Hoc Committee meeting where they discussed SRF
funding and outreach activities in coordination with the Sterling Natural Resource
Center, he also attended the Policy and Finance Committee meeting.
Director Smith reported on the following: on July 26th he met with the Policy and Finance
Committee where they reviewed the disbursements, the new accounting software
platform and reviewed the Drug and Alcohol Policy.
Director Shelton reported on the following: on July 18th she attended the ASBCSD
meeting where Senator Mike Morrell provided an excellent presentation regarding local
control and the need for California to be more business friendly, she also attended the
Highland Chamber of Commerce meeting where Chairman Coats provided an excellent
presentation regarding the Sterling Natural Resource Center.
Vice Chairman Carrillo reported on the following: he attended the Highland Chamber of
Commerce meeting and reiterated Jody Scott’s and Director Shelton’s comments that
Chairman Coats did a fantastic job in presenting information to everyone regarding the
Sterling Natural Resource Center. He also noted that the City of Highland completed
their turf removal program for conservation and stated that this is a great example of
two agencies working together for conservation efforts.
Chairman Coats reported on the following: on July 18th he attended the ASBCSD where
they discussed the Bullet train, on July 19th he attended the San Bernardino Valley
Municipal Water District meeting regarding the site for the reservoir project, on July
25th he attended the Engineering and Operations Committee meeting where they
discussed operations and maintenance, Plant 28 rehabilitation and engineering updates;
and on July 26th he presented information regarding the Sterling Natural Resource Center
at the Highland Chamber of Commerce.
Information Only.
GENERAL MANAGER/CEO REPORT
The General Manager/CEO reported on the following: that on July 19th he provided a
Budget Based Rate Presentation to the Board of Directors of Indian Wells Water District,
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tomorrow the District will be holding a Community Open House at the Sterling Natural
Resource Center site from 6:00 pm – 8:00 pm, tomorrow morning staff will be attending
a Snake and Insect Training session to provide information on how to react when
encountering unexpected critters, last week he attended the Inland Empire Economic
Partnership meeting where he provided information for understanding of the water
industry by East Valley Water District. He also reported that the District has partnered
with Cal State San Bernardino’s Water Resources Institute for a student to participate in
a summer intern program with the District, and that the District participated in four
demand response events with Southern California Edison during the month of June.
These events are called during hot weather to reduce power consumption and with the
District’s participation, we will receive a credit of $7,498.80 on next month’s bill.
Information only.
LEGAL COUNSEL REPORT
Nothing to report at this time.
BOARD OF DIRECTORS’ COMMENTS
Director Morales congratulated the City of Highland on the removal of 55,000 feet of
turf for conservation efforts. He thanked staff for a successful Policy and Finance
meeting.
Director Shelton congratulated Chairman Coats for the unanimous vote for the CSDA
Board of Directors.
Chairman Coats thanked the Board for their support and closed the meeting with the
following statement, “Help insure your water future by supporting the Sterling Natural
Resource Center”.
Information only.
ADJOURN
The meeting adjourned at 6:01 p.m.
___________________________
Ronald L. Coats, Board President
__________________________
John Mura, Secretary
Recommended by:
Jo hn Mura
General Manager/CEO
Res p ec tfully s ub mitted :
Justine Hendric ks en
Dis tric t Clerk
BOARD AGENDA STAFF REPORT
Agenda Item #7.c.
Meeting Date: Augus t 10, 2016
Co nsent Item
To: Governing Bo ard Memb ers
From: General Manager/CEO
Subject: Direc tors ' fees and exp ens es for July 2016
RECOMMENDATION:
Ap p ro ve the Governing Board Memb ers ’ fees and expens es fo r July 2016.
BACKGROUND / ANALYSIS:
T he Board has instruc ted staff to lis t all d irec tor fees and exp ens es as a s ep arate agenda item to s how full fisc al
transparenc y. O nly after Board review and ap p ro val will the c o mpens ation and exp ens es be p aid.
AGENCY IDEALS AND ENDEAVORS:
Ideals and Endeavor II - Maintain An Enviro nment Committed To Elevated P ublic Servic e
(E) – Practice transparent & acc o untab le fis cal management
REVIEW BY OTHERS:
T his agend a items has been reviewed b y the Ad minis tratio n department.
FISCAL IMPACT :
T he fis c al imp ac t as s o c iated with this agenda item is $6,686.70 whic h is inc luded in the c urrent fisc al b udget.
ATTACHMENTS:
Description Type
Directors Fees and Expenses July 201 6 Backup Material
BOARD AGENDA STAFF REPORT
Agend a Item #7.d.
Meeting Date: Augus t 10, 2016
Co nsent Item
To: Governing Bo ard Memb ers
From: General Manager/CEO
Subject: June 2016 Disbursements : Ac counts p ayab le dis b urs ements fo r the period includ e check numb ers
247892 thro ugh 248104, b ank drafts, and ACH Payments in the amount of $3,046,838.12 and
$320,467.84 for p ayro ll.
RECOMMENDATION:
Staff rec o mmend s that the Board of Directo rs review and approve the District’s expense d is b urs ements fo r the
p eriod June 1, 2016 through June 30, 2016 in the amount of $3,367,305.96.
BACKGROUND / ANALYSIS:
In the c o ntinued effort to be fisc ally trans p arent, the payment register fo r s upplies , materials , servic es , and
p ayro ll for June 2016 is attached fo r review and approval. This process p ro vid es the Board and the public an
o pportunity to review the exp ens es of the Dis tric t. Acc o unts P ayab le is p roc es s ed weekly, while payroll is
p roc es s ed b i-weekly. Information to justify eac h exp enditure is availab le thro ugh the Finance Dep artment.
Acc o unts payable d is b urs ements fo r the perio d inc lude c hec k numbers 247892 through 248104, bank drafts , and
ACH Payments in the amount o f $3,046,838.12 and $320,467.84 for payroll. Significant exp ens es greater than o r
equal to $50,000 are further explained b elo w:
AGENCY IDEALS AND ENDEAVORS:
Ideals and Endeavor II - Maintain An Enviro nment Committed To Elevated P ublic Servic e
(E) - Practice transparent & acc o untab le fis cal management
REVIEW BY OTHERS:
T his agend a item has b een reviewed b y the Financ e and Po licy S tanding Co mmittee.
FISCAL IMPACT :
Sufficient funds have been budgeted in the adopted FY 2015-16 Budget.
Recommended by:
Jo hn Mura
General Manager/CEO
Res p ec tfully s ub mitted :
Brian To mpkins
Chief Financial Offic er
ATTACHMENTS:
Description Type
June 2 016 P ayment Register Backup Material
PAYMENT REGISTER
JUNE 1, 2016 - JUNE 30, 2016
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
06/02/2016 247892 APPLIED MAINTENANCE SUPPLIES & SOLUTIONS LLC 559.72$
06/02/2016 247893 BOARD OF WATER COMMISSIONERS 7,316.00
06/02/2016 247894 BOARD OF WATER COMMISSIONERS 3,658.00
06/02/2016 247895 BRADEN HEYWOOD DBA GENESIS INDUSTRIAL SUPPLY 242.33
06/02/2016 247896 CHARLES P CROWLEY COMPANY, INC 878.24
06/02/2016 247897 CINTAS CORPORATION 309.61
06/02/2016 247898 CITY OF SAN BERNARDINO, PUBLIC WORKS DEPT 3,788.28
06/02/2016 247899 COLONIAL LIFE, PREMIUM 994.48
06/02/2016 247900 DAVID EARHART, EARHART PHOTOGRAPHY 117.45
06/02/2016 247901 EVENT FURNITURE SOURCE/ HIGH STREET INC. 2,033.90
06/02/2016 247902 EVERSOFT, INC 192.28
06/02/2016 247903 EXPERIAN 153.68
06/02/2016 247904 FLEET METAL BOX CORP 192.03
06/02/2016 247905 FRONTIER COMMUNICATIONS 52.08
06/02/2016 247906 GARY YOUNG 441.53
06/02/2016 247907 HATFIELD BUICK 94.15
06/02/2016 247908 HENRY SOWLE 451.46
06/02/2016 247909 HIGHLAND EQUIPMENT RENTAL 41.98
06/02/2016 247910 HUB CONSTRUCTION SPECIALTIES 178.61
06/02/2016 247911 INLAND WATER WORKS SUPPLY CO 4,373.33
06/02/2016 247912 K & L HARDWARE 18.33
06/02/2016 247913 LAMAR TRANSIT, LLC 900.00
06/02/2016 247914 MICHAEL REARDON 451.46
06/02/2016 247915 NAPA AUTO PARTS 263.44
06/02/2016 247916 RAGAN COMMUNICATIONS, INC 249.00
06/02/2016 247917
SAN BERNARDINO VALLEY MUNICIPAL WATER
DEPARTMENT 184,299.88
06/02/2016 247918 STAPLES BUSINESS ADVANTAGE 385.50
06/02/2016 247919 CELESTINE MCDONALD 150.00
06/02/2016 247920 DEBBIE WEBB 150.00
06/02/2016 247921 SILVERBAY PROPERTY CORP 61.15
06/02/2016 247922 BARBARA BRYANT 71.61
06/02/2016 247923 PHOENIX ENTERPRISES ILP1 52.06
06/02/2016 247924 KATHLEEN TUELL 115.00
06/02/2016 247925 ARTURO SOLANO 47.27
06/02/2016 247926 SHANNON SOSA 41.55
06/02/2016 247927 OLGA DIAZ 29.78
06/02/2016 247928 DISPOSAL CAL 37.36
06/02/2016 247929 KYLE MONZON 64.09
06/02/2016 247930 RUTH BICKING 2.10
06/02/2016 247931 BRIAN CAVAZOS 65.26
06/02/2016 247932 JENNIFER KIMBER 3.82
06/02/2016 247933 JOANNA SPAINHOWER 38.85
06/02/2016 247934 SANDRA GALINDO 57.79
06/08/2016 247935 KRISTIE ROHLEDER 2,500.00
PAYMENT REGISTER
JUNE 1, 2016 - JUNE 30, 2016 Page 1 of 8
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
06/08/2016 247936 ARTURO SOLANO 47.27
06/08/2016 247937 ALEXANDRA ROJAS 51.28
06/08/2016 247938 THR CALIFORNIA 111.23
06/08/2016 247939 RICHARD SALINAS 60.94
06/08/2016 247940 WASEEM BAJWA 22.05
06/08/2016 247941 SHARLEEN SALIM 54.08
06/09/2016 247942 APPLIED MAINTENANCE SUPPLIES & SOLUTIONS LLC 432.04
06/09/2016 247943 ASBCSD 50.00
06/09/2016 247944 BRINKS INCORPORATED 1,222.24
06/09/2016 247945 BURRTEC WASTE (GROUP) INDUSTRIES, INC. 573.47
06/09/2016 247946 CAL DISPOSAL 257.80
06/09/2016 247947 CALIFORNIA BANK & TRUST 151,805.32
06/09/2016 247948 COMPUTERIZED EMBROIDERY COMPANY, INC 270.93
06/09/2016 247949 COUNTY OF SAN BERNARDINO 1,350.00
06/09/2016 247950 CULLIGAN OF ONTARIO 50.00
06/09/2016 247951 DANICA HEADRICK 150.00
06/09/2016 247952 DELAFIELD CORPORATION 23.19
06/09/2016 247953 DENTAL HEALTH SERVICES 1,318.10
06/09/2016 247954 DIRECTV 236.97
06/09/2016 247955 HOSE-MAN, INC. 81.93
06/09/2016 247956 HUB CONSTRUCTION SPECIALTIES 179.39
06/09/2016 247957 INLAND WATER WORKS SUPPLY CO 1,158.64
06/09/2016 247958 JOCELYN HARRIS 150.00
06/09/2016 247959 K & L HARDWARE 6.47
06/09/2016 247960 NAPA AUTO PARTS 359.12
06/09/2016 247961 PACIFIC WESTERN BANK 2,199.26
06/09/2016 247962 PATTON'S SALES CORP 49.31
06/09/2016 247963 PC CONNECTION 4,650.00
06/09/2016 247964 POMONA VALLEY WORKSHOP 2,156.00
06/09/2016 247965 PRINCIPAL FINANCIAL GROUP 6,586.34
06/09/2016 247966 SAN BERNARDINO MUNICIPAL WATER DEPARTMENT 13,619.90
06/09/2016 247967 SAN BERNARDINO MUNICIPAL WATER DEPARTMENT 15,391.73
06/09/2016 247968 SOUTHERN CALIF OCCUPATIONAL HEALTH SERVICES 500.00
06/09/2016 247969 SOUTHERN CALIFORNIA EDISON COMPANY 26.56
06/09/2016 247970 STAPLES BUSINESS ADVANTAGE 699.47
06/09/2016 247971 TELEPACIFIC COMMUNICATIONS 2,812.23
06/09/2016 247972 THE GAS COMPANY 421.42
06/09/2016 247973 UNITED PARCEL SERVICE, INC. 21.75
06/09/2016 247974 VALERO MARKETING & SUPPLY COMP 10,297.62
06/09/2016 247975 VALLEY OFFICE EQUIPMENT 195.50
06/15/2016 247976 MINUTEMAN PRESS OF RANCHO CUCAMONGA 16,522.65
06/15/2016 247977 US POSTAL SERVICE 7,189.69
06/16/2016 247978 ARCELY ALANIS 78.15
06/16/2016 247979 LAURA HERNANDEZ 12.70
06/16/2016 247980 TAMMY ZELAYA 39.36
06/16/2016 247981 WEI GONG 26.76
06/16/2016 247982 BLANCA LOPEZ 65.81
06/16/2016 247983 MEHUJAEL LEPE 8.39
06/16/2016 247984 UNDERWOOD PARTNERS LLC 32.80
06/16/2016 247985 SOUTH WESTERN SEAL COATING 1,705.30
06/16/2016 247986 VERIZON 24.34
06/16/2016 247987 A JOHN WESLING 2,500.00
06/16/2016 247988 DANIEL CASTILLO 2,500.00
06/16/2016 247989 ALTERNATIVE HOSE INC 5.98
PAYMENT REGISTER
JUNE 1, 2016 - JUNE 30, 2016 Page 2 of 8
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
06/16/2016 247990 AUTO UPHOLSTERY INC. 154.12
06/16/2016 247991 CAVANAUGH & ASSOCIATES, PA 4,580.00
06/16/2016 247992 CHAMBER DIRECTORY SERVICES DEPT, 129.00
06/16/2016 247993 CHEM-TECH INTERNATIONAL INC 3,147.30
06/16/2016 247994 COUNTY OF SAN BDNO FLEET 115.20
06/16/2016 247995 CSR AIR CONDITIONING & HEATING 560.00
06/16/2016 247996 DANIELS TIRE SERVICE, INC 672.35
06/16/2016 247997 DOCUSIGN, INC. 12,012.15
06/16/2016 247998 DONEGAN TREE SERVICE 1,900.00
06/16/2016 247999 EYE MED VISION CARE 836.20
06/16/2016 248000 FRONTIER COMMUNICATIONS 635.23
06/16/2016 248001 HUB CONSTRUCTION SPECIALTIES 124.98
06/16/2016 248002 INLAND DESERT SECURITY & COMMUNICATIONS, INC 460.50
06/16/2016 248003 INLAND WATER WORKS SUPPLY CO 1,390.60
06/16/2016 248004 K & L HARDWARE 71.12
06/16/2016 248005 KONICA MINOLTA 1,186.07
06/16/2016 248006 KONICA MINOLTA BUSINESS 405.06
06/16/2016 248007 LORRAINE VOLPONE 1,500.00
06/16/2016 248008 MORGAN COMPANY/ WRM, INC. 1,664.36
06/16/2016 248009 NAPA AUTO PARTS 45.79
06/16/2016 248010 POMONA VALLEY WORKSHOP 924.00
06/16/2016 248011 PRO HOME CARE, JNS777 INC. 1,350.00
06/16/2016 248012 SAMSARA NETWORKS, INC. 4,489.39
06/16/2016 248013 SOUTHERN CALIFORNIA EDISON COMPANY 110,633.31
06/16/2016 248014 STAPLES BUSINESS ADVANTAGE 204.75
06/16/2016 248015 STB LANDSCAPE ARCHITECTS, INC 2,000.00
06/16/2016 248016 U.S. BANCORP SERVICE CENTER 27,109.27
06/23/2016 248020 SULEICA LOPEZ 56.95
06/23/2016 248021 SUSAN HEISLER 13.65
06/23/2016 248022 STEPHANIE BOWLES 4.04
06/23/2016 248023 EL SOL NEIGHBORHOOD EDUCATIONAL CENTER 48.04
06/23/2016 248024 TOM AFFATATI 57.53
06/23/2016 248025 RAUL PAIRO 65.78
06/23/2016 248026 ANGELINA ZELAYA 19.15
06/23/2016 248027 VERONICA PEREZ 23.95
06/23/2016 248028 LARRY RIVERA 58.79
06/23/2016 248029 MICHAEL VANNESS 32.27
06/23/2016 248030 HECTOR VARGAS 34.38
06/23/2016 248031 E & A BUSINESS GROUP CORP 15.62
06/23/2016 248032 MARIE M HERRERA 35.80
06/23/2016 248033 JADELL FOUTZ 24.67
06/23/2016 248034 GLADYS SALVATIERRA 100.00
06/23/2016 248035 LINDA GARCIA 650.00
06/23/2016 248036 LYRA LAO 150.00
06/23/2016 248037 WENDY CRAIG 35.00
06/23/2016 248038 AT&T 50.60
06/23/2016 248039 CITY OF SAN BERNARDINO, PUBLIC WORKS DEPT 9,699.18
06/23/2016 248040 DALE BARLOW 250.00
06/23/2016 248041 DAMON RUSSELL 70.00
06/23/2016 248042 FAIRVIEW FORD SALES,INC 55.49
06/23/2016 248043 FRONTIER COMMUNICATIONS 607.95
06/23/2016 248044 GENERAL SECURITY SERVICES, INC. 111.00
06/23/2016 248045 GOVERNMENT FINANCE OFFICERS ASSOCIATION 160.00
06/23/2016 248046 HUB CONSTRUCTION SPECIALTIES 555.52
PAYMENT REGISTER
JUNE 1, 2016 - JUNE 30, 2016 Page 3 of 8
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
06/23/2016 248047 K & L HARDWARE 547.01
06/23/2016 248048 LAMAR TRANSIT, LLC 900.00
06/23/2016 248049 NORM TERRY 98.46
06/23/2016 248050 PACIFIC WESTERN BANK 549.28
06/23/2016 248051 PLUMBERS DEPOT INC. 707.98
06/23/2016 248052 SAN BERNARDINO MUNICIPAL WATER DEPARTMENT 579,525.75
06/23/2016 248053 STAPLES BUSINESS ADVANTAGE 412.06
06/27/2016 248054 LORRAINE VOLPONE 50.00
06/30/2016 248055 ANGELINA ZELAYA 62.00
06/30/2016 248056 JULIA WARD 106.76
06/30/2016 248057 SUSANNA KAPOOR 88.14
06/30/2016 248058 GRACE CHUANG 54.87
06/30/2016 248059 SOCORRO GALLEGOS 3.03
06/30/2016 248060 E TISHA TREADWAY 46.17
06/30/2016 248061 JOSE SALDATE 25.65
06/30/2016 248062 ROBERT ANTHONY VICUNA 108.64
06/30/2016 248063 DAVID ORTEGA 33.76
06/30/2016 248064 FREO CA LLC 101.29
06/30/2016 248065 RHONDA DUMAS 5.51
06/30/2016 248066 FRANK ZAZUETA 63.00
06/30/2016 248067 BRIAN GOMEZ 20.85
06/30/2016 248068 ANA RUIZ 14.02
06/30/2016 248069 INNOVATIVE MARKETING TECHNIQUES 43.88
06/30/2016 248070 EAST HIGHLANDS RANCH MHOA 308,500.00
06/30/2016 248071 LYNWOOD OWNERS ASSOCIATION 98,146.00
06/30/2016 248072 ANDREW MATA 1,667.00
06/30/2016 248073 ASBCSD 30.00
06/30/2016 248074 AT&T 613.61
06/30/2016 248075 AUTO ZONE 19.70
06/30/2016 248076 BURGESS MOVING & STORAGE 892.62
06/30/2016 248077 CITY OF SAN BERNARDINO, PUBLIC WORKS DEPT 1,142.40
06/30/2016 248078 COLONIAL LIFE, PREMIUM 994.48
06/30/2016 248079 COMPUTERIZED EMBROIDERY COMPANY, INC 327.73
06/30/2016 248080 CP CONSTRUCTION, INC. 71,700.00
06/30/2016 248081 CSR AIR CONDITIONING & HEATING 2,025.00
06/30/2016 248082 DAILY JOURNAL CORPORATION 308.00
06/30/2016 248083 DAVID EARHART, EARHART PHOTOGRAPHY 117.45
06/30/2016 248084 DIGITAL NETWORKS GROUP, INC. 102.52
06/30/2016 248085 EXPERIAN 154.16
06/30/2016 248086 FRONTIER COMMUNICATIONS 49.67
06/30/2016 248087 HARPER & ASSOCIATES ENGINEERING, INC 5,750.00
06/30/2016 248088 HATFIELD BUICK 53.98
06/30/2016 248089 HOPKINS TECHNICAL PRODUCTS INC 1,356.84
06/30/2016 248090 HUB CONSTRUCTION SPECIALTIES 925.00
06/30/2016 248091 INLAND WATER WORKS SUPPLY CO 268.38
06/30/2016 248092 INNOVYZE, INC 15,437.50
06/30/2016 248093 K & L HARDWARE 70.64
06/30/2016 248094 LIEBERT CASSIDY WHITMORE LCW 70.00
06/30/2016 248095 METROPOLITAN LIFE INS CO 162.12
06/30/2016 248096 MORTON SALT, INC. 2,943.80
06/30/2016 248097 NATIONAL NOTARY ASSOCIATION 285.00
06/30/2016 248098
NINYO & MOORE GEOTECHNICAL SCIENCES
CONSULTANTS 3,995.25
06/30/2016 248099 PHOENIX LIFE INSURANCE COMPANY 81.86
PAYMENT REGISTER
JUNE 1, 2016 - JUNE 30, 2016 Page 4 of 8
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
06/30/2016 248100 PLUMBERS DEPOT INC. 2,970.00
06/30/2016 248101 POMONA VALLEY WORKSHOP 2,310.00
06/30/2016 248102 ROSEMOUNT ANALYTICAL, INC 3,300.00
06/30/2016 248103 THE GAS COMPANY 15.78
06/30/2016 248104 TYLER TECHNOLGIES 440.00
BANK DRAFTS
06/01/2016 DFT0001469 CALPERS/ DEFERRED COMPENSATION 13,379.39$
06/01/2016 DFT0001470 CALPERS/ RETIREMENT 36,296.58
06/01/2016 DFT0001474 STATE DISBURSEMENT UNIT 3,248.97
06/01/2016 DFT0001477 CALPERS/ MEDICAL 71,748.37
06/01/2016 DFT0001500 VERIFONE INC 22.00
06/03/2016 DFT0001467 CA SDI Tax 2,008.63
06/03/2016 DFT0001471 Federal Payroll Tax 28,017.84
06/03/2016 DFT0001472 Medicare 6,608.14
06/03/2016 DFT0001473 Social Security 194.92
06/03/2016 DFT0001475 State Payroll Tax 9,032.92
06/03/2016 DFT0001484 MERCHANT BANKCD 6,356.58
06/06/2016 DFT0001483 AMEX DISCOUNT 317.80
06/10/2016 DFT0001485 CA SDI Tax 19.99
06/10/2016 DFT0001486 Federal Payroll Tax 299.75
06/10/2016 DFT0001487 Medicare 64.40
06/10/2016 DFT0001488 State Payroll Tax 73.12
06/10/2016 DFT0001494 FORTE, ACH DIRECT INC, ACH FEES 350.62
06/10/2016 DFT0001499 TRANSFIRST DISCOUNT 8,116.72
06/15/2016 DFT0001491 CALPERS/ DEFERRED COMPENSATION 13,450.48
06/15/2016 DFT0001492 CALPERS/ RETIREMENT 36,296.58
06/15/2016 DFT0001497 STATE DISBURSEMENT UNIT 3,248.97
06/17/2016 DFT0001490 CA SDI Tax 1,946.40
06/17/2016 DFT0001493 Federal Payroll Tax 28,252.53
06/17/2016 DFT0001495 Medicare 6,407.44
06/17/2016 DFT0001496 Social Security 975.38
06/17/2016 DFT0001498 State Payroll Tax 9,019.41
06/20/2016 DFT0001506 CBB 3,902.98
06/22/2016 DFT0001512 VERIFONE INC 22.00
06/24/2016 DFT0001513 VERIFONE INC 22.00
06/28/2016 DFT0001503 CALPERS, UAL PAYMENT 32,122.00
06/29/2016 DFT0001504 CALPERS/ DEFERRED COMPENSATION 13,295.03
06/29/2016 DFT0001505 CALPERS/ RETIREMENT 36,296.59
06/29/2016 DFT0001510 STATE DISBURSEMENT UNIT 3,248.97
ACH PAYMENTS
06/02/2016 10001409 CPC SYSTEMS, INC 330.00$
06/02/2016 10001410 CV STRATEGIES 4,744.52
06/02/2016 10001411 DAVID HERNANDEZ 258.78
06/02/2016 10001412 EZEQUIEL ELECTRIC, INC. 1,547.00
06/02/2016 10001413 FARMER BROS. CO 763.14
06/02/2016 10001414 FRED STAFFORD 567.78
06/02/2016 10001415 FSA Only/East Valley Water District 1,583.81
06/02/2016 10001417 G & K SERVICES, CO. 630.72
06/02/2016 10001418 GARY STURDIVAN 567.78
06/02/2016 10001419 GONZALEZ, QUINTANA & HUNTER, LLC 8,000.00
06/02/2016 10001420 GORDON GRANT 489.95
06/02/2016 10001421 INDUSTRIAL RUBBER & SUPPLY 120.70
PAYMENT REGISTER
JUNE 1, 2016 - JUNE 30, 2016 Page 5 of 8
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
06/02/2016 10001422 INFOSEND, INC 950.13
06/02/2016 10001423 JAMES BROWNING 650.00
06/02/2016 10001424 JANA FOX 458.71
06/02/2016 10001425 LANDS END INC 396.03
06/02/2016 10001426 MICHAEL HENDERSON 552.66
06/02/2016 10001427 MUSICK, PEELER & GARRETT LLP 44,911.60
06/02/2016 10001428 PSA PRINTING & MAILING SERVICES, INC 528.62
06/02/2016 10001429 REBECCA KASTEN 650.00
06/02/2016 10001430 SCHUBERT ENTERPRISES INC 4,671.36
06/02/2016 10001431 STEVEN FARRINGTON 650.00
06/02/2016 10001432 THOMAS P ORTON 377.23
06/02/2016 10001433 VISTA PAINTS 227.45
06/02/2016 10001434 VULCAN MATERIALS COMPANY 1,556.97
06/09/2016 10001435 ADS ENVIRONMENTAL SERVICES 1,500.00
06/09/2016 10001436 ARCADIS U.S., INC 4,835.50
06/09/2016 10001437 ASHOK K. DHINGRA 14,581.62
06/09/2016 10001438 CANNON CORPORATION 792.00
06/09/2016 10001439 CIHIGOYENETCHE, GROSSBERG & CLOUSE 52,728.00
06/09/2016 10001441 CORA CONSTRUCTORS, INC. 41,785.96
06/09/2016 10001442 CORELOGIC SOLUTIONS INC. 315.00
06/09/2016 10001443 COUNTY OF SAN BERNARDINO, RECORDER- CLERK 1,388.00
06/09/2016 10001444 EXCEL LANDSCAPE, ICN 12,200.00
06/09/2016 10001445 FERGUSON ENTERPRISES, INC. 31,021.55
06/09/2016 10001446 FILARSKY & WATT LLP 140.00
06/09/2016 10001447 G & K SERVICES, CO. 695.40
06/09/2016 10001448 HIGHLAND AREA CHAMBER 129.00
06/09/2016 10001449 JOHN WITHERS ASSOCIATES 6,000.00
06/09/2016 10001450 JOSE MILLAN 80.00
06/09/2016 10001451 KEN TAYLOR 152.81
06/09/2016 10001452 LAND ENGINEERING CONSULTANTS 36,020.05
06/09/2016 10001453 LINCOLN NATIONAL LIFE INS CO. 1,255.50
06/09/2016 10001454 LINCOLN NATIONAL LIFE INS CO. 755.43
06/09/2016 10001455 MANAGED HEALTH NETWORK 241.92
06/09/2016 10001456 MIKE J. ROQUET CONSTRUCTION INC 5,260.00
06/09/2016 10001457 PARSONS BRINCKERHOFF, INC 17,979.19
06/09/2016 10001458 POWERSTRIDE BATTERY CO. 199.67
06/09/2016 10001459 SAFETY COMPLIANCE COMPANY 400.00
06/09/2016 10001460 TIM VITRANO 145.95
06/09/2016 10001461 VISTA PAINTS 66.47
06/09/2016 10001462 VULCAN MATERIALS COMPANY 569.32
06/09/2016 10001463 WAXIE SANITARY SUPPLY 258.09
06/16/2016 10001464 ADVANCED TELEMETRY SYSTEMS INTERNATIONAL, INC. 430.00
06/16/2016 10001465 CALIFORNIA TOOL & WELDING SUPPLY 62.77
06/16/2016 10001466 CLIFF'S PEST CONTROL 426.00
06/16/2016 10001467 DELAFIELD CORPORATION 222.70
06/16/2016 10001468 ENVIRONMENTAL SCIENCE ASSOCIATES/ESA 219,160.21
06/16/2016 10001469 EZEQUIEL ELECTRIC, INC. 1,909.00
06/16/2016 10001470 FERGUSON ENTERPRISES, INC. 1,113.48
06/16/2016 10001471 FSA Only/East Valley Water District 1,583.81
06/16/2016 10001473 G & K SERVICES, CO. 590.82
06/16/2016 10001474 GERALD SIEVERS 81.00
06/16/2016 10001475 HAAKER EQUIPMENT COMPANY 102.76
06/16/2016 10001476 HIGHLAND AREA CHAMBER 125.00
06/16/2016 10001477 JOHN ROBERT HARGRAVES 2,000.00
PAYMENT REGISTER
JUNE 1, 2016 - JUNE 30, 2016 Page 6 of 8
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
06/16/2016 10001478 JOHNSON POWER SYSTEMS 1,435.90
06/16/2016 10001479 LANDS END INC 311.23
06/16/2016 10001480 LEE & RO, INC. 8,429.50
06/16/2016 10001481 LEGEND PUMP AND WELL 196.00
06/16/2016 10001482 LESLIE'S POOL SUPPLIES, INC. 95.37
06/16/2016 10001483 MERCEDES KING 282.74
06/16/2016 10001484 MERLIN JOHNSON CONSTRUCTION 17,200.00
06/16/2016 10001485 MIKE J. ROQUET CONSTRUCTION INC 23,335.85
06/16/2016 10001486 MILLER SPATIAL SERVICES, LLC 8,945.00
06/16/2016 10001487 NETWORK FLEET, INC 124.75
06/16/2016 10001488 P.A.D. PALM AUTO DETAIL 825.00
06/16/2016 10001489 PSA PRINTING & MAILING SERVICES, INC 726.20
06/16/2016 10001490 STUBBIES PROMOTIONS INC 777.32
06/16/2016 10001491 UNDERGROUND SERVICE ALERT 112.50
06/16/2016 10001492 USA BLUE BOOK 81.42
06/16/2016 10001493 VERIZON WIRELESS 3,544.02
06/16/2016 10001495 VISTA PAINTS 249.04
06/16/2016 10001496 VULCAN MATERIALS COMPANY 2,123.15
06/16/2016 10001497 WAXIE SANITARY SUPPLY 156.77
06/23/2016 10001498 AIRGAS, USA LLC 160.80
06/23/2016 10001499 AMS, ANELLE MANAGEMENT SERVICES 1,264.79
06/23/2016 10001500 ANTHONY'S IRRIGATION 23,340.00
06/23/2016 10001501 ASHOK K. DHINGRA 8,791.26
06/23/2016 10001502 CIHIGOYENETCHE, GROSSBERG & CLOUSE 24,133.30
06/23/2016 10001503 CLEARFLY COMMUNATIONS 1,375.63
06/23/2016 10001504 CLINICAL LAB OF S B 3,133.00
06/23/2016 10001505 CORA CONSTRUCTORS, INC. 10,436.37
06/23/2016 10001506 EUROFINS EATON ANALYTICAL, INC 350.00
06/23/2016 10001507 G & K SERVICES, CO. 576.12
06/23/2016 10001508 JOSE MILLAN 160.00
06/23/2016 10001509 LAND ENGINEERING CONSULTANTS 4,592.00
06/23/2016 10001510 MICHAEL BAFFA 168.00
06/23/2016 10001511 NADERA MILBES 500.00
06/23/2016 10001512 PARSONS BRINCKERHOFF, INC 1,671.50
06/23/2016 10001513 SUPER PENNY MARKET 500.00
06/23/2016 10001514 VULCAN MATERIALS COMPANY 48.31
06/30/2016 10001515 ADDICTION MEDICINE CONSULTANTS 49.50
06/30/2016 10001516 ADVANCED TELEMETRY SYSTEMS INTERNATIONAL, INC. 2,250.00
06/30/2016 10001517 BOOT BARN, INC 141.75
06/30/2016 10001518 DIMENSION DATA NORTH AMERICA 734.08
06/30/2016 10001519 EXCEL LANDSCAPE, ICN 12,200.00
06/30/2016 10001520 EZEQUIEL ELECTRIC, INC. 1,913.00
06/30/2016 10001521 FARMER BROS. CO 502.61
06/30/2016 10001522 FERGUSON ENTERPRISES, INC. 5,218.21
06/30/2016 10001523 FSA Only/East Valley Water District 1,583.81
06/30/2016 10001525 G & K SERVICES, CO. 576.12
06/30/2016 10001526 INFOSEND, INC 32,419.48
06/30/2016 10001527 JOSE MILLAN 2,080.00
06/30/2016 10001528 LEGEND PUMP AND WELL 82,386.00
06/30/2016 10001529 MICHAEL JARAMILLO 500.00
06/30/2016 10001530 MUSICK, PEELER & GARRETT LLP 53,879.80
06/30/2016 10001531 OFFICIAL PAYMENTS CORP. 32.65
06/30/2016 10001532 PARSONS BRINCKERHOFF, INC 16,240.23
06/30/2016 10001533 PLUS 1 PERFORMANCE 400.02
PAYMENT REGISTER
JUNE 1, 2016 - JUNE 30, 2016 Page 7 of 8
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
06/30/2016 10001534 SAFETY COMPLIANCE COMPANY 200.00
06/30/2016 10001535 SCHUBERT ENTERPRISES INC 110.00
06/30/2016 10001536 SHRED-IT US JV LLC 100.76
06/30/2016 10001537 SPECIAL DISTRICT RISK MGMT 500.00
06/30/2016 10001538 THE WINNER INDUSTRIAL SUPPLY INC 2,635.45
06/30/2016 10001539 TROY ALARM, INC. 180.00
06/30/2016 10001540 VULCAN MATERIALS COMPANY 1,132.76
TOTAL 3,046,838.12$
PAYMENT REGISTER
JUNE 1, 2016 - JUNE 30, 2016 Page 8 of 8
BOARD AGENDA STAFF REPORT
Agenda Item #7.e.
Meeting Date: Augus t 10, 2016
Co nsent Item
To: Governing Bo ard Memb ers
From: General Manager/CEO
Subject: Ad opt Res olution 2016.18 appro ving the Acc eptanc e o f Quitclaim Deed for Alamo Ro ad
RECOMMENDATION:
Staff rec o mmend s that the Board of Directo rs consider ad opting Resolutio n 2016.18 Acc ep tanc e of Quitc laim
Deed for Alamo Ro ad .
BACKGROUND / ANALYSIS:
As part o f the Dis tric t’s agreement with P arson’s Brinkerho ff in 2014 to as s es s the Dis trict's Del Ros a F acility
for p o s s ible reno vatio n, mo d ific ation o r sale, the res earch and s urvey perfo rmed uncovered an internal p arc el on
the s ite whic h is o wned b y the City o f Riverside. On July 13, 2016 the Board ap proved the Acc ep tanc e of the
City of Rivers ide Quitclaim Deed . Ho wever, in o rd er to c omp lete this p roc es s , the Dis tric t is req uired to adop t a
Res o lution of Ac ceptance whic h will be filed with the San Bernard ino Recorder ’s o ffic e.
AGENCY IDEALS AND ENDEAVORS:
Ideals and Endeavor I - Enc o urage Innovative Investments To Pro mo te Sustainab le Benefits
(A) - Develop p rojec ts and pro grams to ens ure safe and reliab le s ervic es
Ideals and Endeavor IV - Fully Unders tand Challenges To Cultivate Effective So lutio ns
(A) - Support ongo ing b usiness p ro c es s imp ro vement
REVIEW BY OTHERS:
T his agend a item has b een reviewed b y the Engineering & Operations S tanding Co mmittee and the Finance
Dep artment.
FISCAL IMPACT :
T here is no fis c al imp ac t as s o c iated with this agenda item.
Recommended by:
Jo hn Mura
General Manager/CEO
Res p ec tfully s ub mitted :
Jo s e Martinez
As s is tant General Manager
ATTACHMENTS:
Description Type
Resolution 20 16.18 Resolution Lette r
Quitclaim Deed and Exhibits A & B Backup Material
East Valley Water District
Resolution 2016.18
Page 1 of 1
RESOLUTION 2016.18 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT
ACCEPTING QUITCLAIM DEED FOR ALAMO ROAD
BE IT HEREBY RESOLVED, by the Board of Directors of the East Valley Water District, as follows:
WHEREAS, The City of Riverside, a California charter city and municipal corporation,
does hereby remise, release and forever quitclaim to East Valley Water District, the real property
located in the City of San Bernardino, County of San Bernardino, State of California as described
and shown in Exhibit A and Exhibit B, and the same is hereby accepted for, and on behalf of,
said East Valley Water District.
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors hereby accept
said Quitclaim Deed on behalf of the District, and the Secretary is hereby authorized and directed
to attach a copy of this resolution to said document, and record said Quitclaim Deed, in the office
of the County Recorder, County of San Bernardino, State of California.
* * * * *
The foregoing resolution was duly adopted at a meeting of the Board of Directors of the
East Valley Water District upon motion duly made, seconded and carried on August 10, 2016.
ADOPTED this 10th day of August 2016.
Ayes: Noes: Absent:
Abstain:
__________________________ Ronald L. Coats Board President
I HEREBY CERTIFY that the foregoing is a full, true and correct copy of Resolution 2016.18
adopted by the Board of Directors of East Valley Water District at its regular meeting held
August 10, 2016.
__________________________ John Mura Secretary
W2563lt
7/27/2016
BOARD AGENDA STAFF REPORT
Agenda Item #7.f.
Meeting Date: Augus t 10, 2016
Co nsent Item
To: Governing Bo ard Memb ers
From: General Manager/CEO
Subject: Ad opt Res olution 2016.19 Revis ed R esolution to Pled ge Net Revenue fo r Repayment o f State
Revo lving Fund Loan F inanc ing
RECOMMENDATION:
Staff is recommending that the Board of Directo rs ad o p t Res o lution 2016.19.
BACKGROUND / ANALYSIS:
On Marc h 23rd, 2016 the Bo ard of Direc tors ad o p ted Res o lutio n 2016-09 pledging net revenue o f the Dis trict’s
was tewater enterp ris e fund for repayment of antic ip ated State loan financ ing fo r the Sterling Natural Res o urc e
Center (SNRC ) p ro jec t.
On Augus t 2, 2016 the Dis trict received c o mments fro m staff at the Dep artment o f Water Res o urc es requesting
that the District revis e its revenue p ledge Resolutio n to inc lude net revenue from both the Water and Was tewater
enterpris e fund s . This actio n would p ut a State loan offered for the S NRC o n parity with revenue b ond s
p revio us ly is s ued by the Dis trict in 2010 and 2013.
Attached is Res o lution 2016-19, a revis ion of Res olutio n 2016-09, which has add ed water enterpris e fund net
revenue as s ec urity fo r repayment o f any loans rec eived from the S tate fo r the SNRC. S taff rec o mmend s
adoptio n of Res o lutio n 2016-19 to facilitate c o mp letio n o f the S tate Revolving Fund financ ing ap p lic ation.
AGENCY IDEALS AND ENDEAVORS:
Ideals and Endeavor I - Enc o urage Innovative Investments To Pro mo te Sustainab le Benefits
(B) - Manage and id entify metho d s to cons erve natural res ources
(E) - Ac tively s eek alternative s upply res o urces
Ideals and Endeavor IV - Fully Unders tand Challenges To Cultivate Effective So lutio ns
(C) - Pursue alternative fund ing s o urces
REVIEW BY OTHERS:
T his agend a item has b een reviewed b y the District's Legal Couns el.
Recommended by:
Jo hn Mura
General Manager/CEO
Res p ec tfully s ub mitted :
Brian To mpkins
Chief Financial Offic er
FISCAL IMPACT :
T here is no fis c al imp ac t as s o c iated with this item.
ATTACHMENTS:
Description Type
Resolution 20 16.19 Resolution Lette r
East Valley Water District
Resolution 2016.19
Page 1 of 2
RESOLUTION NO. 2016.19
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER
DISTRICT DECLARING THE DISTRICT’S INTENT TO PLEDGE NET REVENUES
OF THE WATER ENTERPRISE FUND, AND WASTEWATER ENTERPRISE FUND,
TO PAYMENT OF STATE REVOLVING FUND/WATER RECYCLING FUND
FINANCING
WHEREAS, East Valley Water District (the “District”) has entered into an agreement
entitled Framework Agreement for the Construction, and Operation of Potential Groundwater
Replenishment Facilities By and Between East Valley Water District and San Bernardino Valley
Municipal Water District (“Agreement”) which is effective as of October 6, 2015; and
WHEREAS, the Agreement contemplates the design and construction of public facilities
in the form of a wastewater treatment plant and associated and necessary pipelines and
infrastructure (the “Project”), which will treat wastewater generated within the District’s service
area. The Project will produce recycled water for groundwater recharge and other beneficial uses,
which will benefit the San Bernardino Basin Area, which is consistent with the policies established
by the State Water Resources Control Board Recycled Water Policy adopted in 2009, as well as
article X, section 2 of the California Constitution and Water Code section 13576(k). The Project
will be known as the Sterling Natural Resource Center; and
WHEREAS, pursuant to the Agreement, the District is to finance all work associated with
or required by the Project and may make any arrangement that it deems appropriate for such
financing without the consent of San Bernardino Valley Municipal Water District which will
construct and operate the Project; and
WHEREAS, the Environmental Impact Report for the Project was certified and CEQA
Findings of Fact, a Statement of Overriding Considerations and a Mitigation Monitoring and
Reporting Program for the Project were adopted by the lead Agency, San Bernardino Valley
Municipal Water District, on March 15, 2016, and were considered and adopted by the District as
a responsible agency on March 23, 2016; and
WHEREAS, the District is pursuing funding for the Project from the Clean Water State
Revolving Fund and/or Water Recycling Funding Program; and
WHEREAS, the General Manager / CEO has been authorized to sign the financing
agreement, amendments, and certifications for funding under the Clean Water State Revolving
Fund and/or Water Recycling Funding Program; and
WHEREAS, the Clean Water State Revolving Fund and/or Water Recycling Funding
Program require each recipient agency to pledge one or more sources of revenue for repayment of
State Water Resources Control Board financial assistance.
East Valley Water District
Resolution 2016.19
Page 2 of 2
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of East Valley Water
District as follows:
1. The District dedicates and pledges its net water enterprise fund revenues, and net
wastewater enterprise fund revenues to payment of any and all Clean Water State Revolving Fund
and/or Water Recycling Funding Program financing for the Project.
2. The District commits to collecting such revenues and maintaining such fund
throughout the term of such financing and until the District has satisfied its repayment obligation
thereunder unless modification or change is approved in writing by the State Water Resources
Control Board. So long as the financing agreement(s) are outstanding, the District’s pledge
hereunder shall constitute a lien in favor of the State Water Resources Control Board on the
foregoing fund and revenues without any further action necessary. So long as the financing
agreement(s) are outstanding, the District commits to maintaining the fund and revenues at levels
sufficient to meet its obligations under the financing agreement(s).
This Resolution supersedes and replaces in full Resolution No. 2016-09 adopted March 23, 2016.
ADOPTED this 10th day of August, 2016.
Ayes:
Noes:
Absent:
Abstain:
___________________________________
Ronald L. Coats
Board President
I HEREBY CERTIFY that the foregoing is a full, true and correct copy of Resolution
2016.19 adopted by the Board of Directors of East Valley Water District at its Regular Meeting
held August 10, 2016.
_____________________________________
John J. Mura
Secretary, Board of Directors
BOARD AGENDA STAFF REPORT
Agend a Item #9.
Meeting Date: Augus t 10, 2016
Dis cus s io n Item
To: Governing Bo ard Memb ers
From: General Manager/CEO
Subject: Water Conservation Update
RECOMMENDATION:
T his item is pres ented fo r info rmatio n only.
BACKGROUND / ANALYSIS:
Water Conservation Update
T he District’s water cons ervation red uctio n levels fo r the month o f June was 31%, and our cumulative water
c o nservatio n is now at 22% when c o mpared to the same time p erio d in 2013. As required, Dis tric t staff will
c o ntinue mo nito ring and reporting total water pro d uc tio n numbers to the State Water R esources Co ntro l Bo ard
o n a monthly basis. The Dis trict will als o c o ntinue to p ro mo te and implement water c ons ervation efforts to meet
o ur c o ns ervatio n mand ate.
State Water Resources Control Board Conservation Mandates
On May 18, the State Water Res o urc es Contro l Bo ard (SWRC B) ad opted a s tatewide water cons ervation
approac h that rep laced the p rio r p ercentage reductio n-b as ed water c ons ervation stand ard . T he regulation
requires urb an water s uppliers to s elf-c ertify the level o f availab le water sup p lies as s uming three additional dry
years , and the level o f c ons ervation nec es s ary to as s ure adequate s upply o ver that time p eriod. The ad opted
emergency regulation fo llowed imp ro ved water s upply conditio ns around mo s t o f the s tate and rec o gnitio n that
urb an water s upp liers are in a better p o s ition to p lan fo r, and ac commod ate local drought impac ts acc o rd ing to
their water s upplies .
T his change to the regulation required the Distric t to reduce po table water us e in a p erc entage eq ual to our
p rojec ted s hortfall in the event o f three more dry years . Dis tric t s taff c o llec ted the req uired o ur histo rical water
p roduction data and c o mp leted the Water Sup p ly Reliab ility forms that were developed b y the SWRC B to
estab lis h the Dis tric t’s new water c o nservatio n s tandard. Upon completion of the fo rms, it was d etermined that
the Dis tric t water s upplies wo uld be greater than the estimated water demands , which res ulted in a 0% water
c o nservatio n stand ard . Ho wever, it was determined that with ongo ing d rought c o nd itions and histo ric lo ws in the
Bunker Hill Bas in, it was p rudent fo r the Dis trict es tablis h a water conservatio n stand ard higher than the
c alculated standard . With this , the Dis trict s ubmitted a s elf-impos ed c o ns ervatio n s tandard of 15% to the
SWRC B. T his cons ervation perc entage target was consistent with o ther loc al water agenc ies that als o rely o n the
water s up p lies fro m the Bunker Hill Basin.
Recommended by:
Jo hn Mura
General Manager/CEO
Res p ec tfully s ub mitted :
Jo s e Martinez
As s is tant General Manager
Currently the SWR CB are in the process of reviewing o ur Water Supply Reliab ility fo rm and s taff will no tify the
Board when the Dis tric t’s new water c o nservatio n mand ate has been ap p roved .
AGENCY IDEALS AND ENDEAVORS:
Ideals and Endeavor I - Enc o urage Innovative Investments To Pro mo te Sustainab le Benefits
(B) - Manage and id entify metho d s to cons erve natural res ources
(D) - Dedicate effort toward system maintenance and modernization
FISCAL IMPACT :
T here is no fis c al imp ac t as s o c iated with this agenda item.
ATTACHMENTS:
Description Type
Conservation Program Update Presentation
RESERVOIR LEVELS
•Statewide Reduction 24.5%
•1.6 million acre feet Saved by
Local Water Suppliers in 12 Months
−524.5 billion gallons of water
2EAST VALLEY WATER DISTRICT
33EAST VALLEY WATER DISTRICT
MANDATORY SYSTEM REDUCTION
Month Total System
Reduction
July 2015 35%
August 2015 27%
September 2015 24%
October 2015 18%
November 2015 16%
December 2015 13%
January 2016 19%
February 2016 -1%
March 2016 21%
April 2016 28%
May 2016 33%
June 2016 31%
CUMULATIVE
TOTAL TO DATE
31%
New Water
Conservation Mandate = 15%
•Effective June 2016 -January 2017
•Reset Cumulative Average Period
•Local Conservation Standards
•Self-Certify Level of Available
Water Supplies
•Water Use Still Compared to 2013
4EAST VALLEY WATER DISTRICT
2016 WATERING VIOLATIONS
139 140
179
164
143
194
January February March April May June
959
Total Violations
5EAST VALLEY WATER DISTRICT
REBATE PROGRAM –FISCAL YEAR SUMMARY
PROGRAM DETAILS # APPLICATIONS ESTIMATED REBATE CONSERVATION IMPACT
OUTDOOR PROGRAMS
Turf Removal $2/square foot, $2500 maximum 246 $899,154.00 512,179 square feet
Water Efficient Landscaping $200 for qualifying landscaping 88 $16,017.12 88 landscapes
Sprinkler Nozzles $4/per high efficient sprinkler nozzle 32 $4,385.85 1933 nozzles
Weather Based Irrigation System $150/WBIC Controller 28 $4,638.84 29 WBICs
Direct Installation WBIC $515/WBIC Controller, Installation 211 $119,265.00 225 WBICs
INDOOR PROGRAMS
Washing Machine $150/washer 50 $7,500.00 50 washers
Showerheads $30/showerhead 33 $1,417.42 53 showerheads
Toilets $100/toilet 195 $61,053.42 614 toilets
(2015-16 FISCAL YEAR)
6EAST VALLEY WATER DISTRICT
REVIEW OF WATER CONSERVATION PROGRAMS
7EAST VALLEY WATER DISTRICT
PROPOSED CHANGES TO TURF REBATE PROGRAM
Reduction from
$2/square foot to
$1/square foot
Maximum Rebate
of $1000
Residential Only
No Commercial,
Industrial or
Multi-Family
Minor Modifications
to Program
Requirements
OUTREACH EFFORTS
8EAST VALLEY WATER DISTRICT
PROGRAM DETAILS CONSERVATION IMPACT
Turf Removal
$2/square fo o t of turf remo ved - $2,500
maximum fo r Residential C us tomers –
No maximum for Multi-F amily,
Commercial, or Ins titutional Cus tomers
512,179 square feet
Water Efficient
Land sc ap ing $200 for qualifying landsc ap ing 88 landsc ap es
Sprinkler No zzles $4/ high effic ient s p rinkler nozzle 1,933 no zzles
Weather Bas ed
Irrigation S ys tem
(WBIC)
$150/WBIC 29 WBICs
Direc t Ins tallation
WBIC
$515/WBIC and Ins tallation b y Dis tric t
Contracto r 225 WBIC s
Was hing Machine $150/washer 50 washers
Sho werheads $30/s ho werhead 53 s howerhead s
Toilets $100/to ilet 614 to ilets
BOARD AGENDA STAFF REPORT
Agenda Item #10.
Meeting Date: Augus t 10, 2016
Dis cus s io n Item
To: Governing Bo ard Memb ers
From: General Manager/CEO
Subject: Ap prove update to the District's Cons ervation Rebate Program
RECOMMENDATION:
Staff rec o mmend s that the Board app ro ve the p ro p osed modific atio n to the Dis tric t’s Co nservatio n Reb ate
Pro gram.
BACKGROUND / ANALYSIS:
T he Dis tric t firs t launc hed a s eries o f water cons ervation rebates fo r our c usto mers in 2013. Thes e p ro grams
were expanded in June 2015 to further enc o urage c o ns ervatio n practices in res p o ns e to ongoing dro ught
c o nditio ns and the water c o ns ervatio n mand ates es tablished b y the State Water Resourc es C o ntrol Board.
Below is a s ummary o f the rebate p rograms currently offered by the Dis trict:
Recommended by:
Jo hn Mura
General Manager/CEO
Res p ec tfully s ub mitted :
Jo s e Martinez
As s is tant General Manager
With the c o ntinued need to us e water in an effic ient manner, s taff recommends that the Dis tric t maintain the
c urrent c o nservatio n rebate pro grams listed ab o ve with mod ification to the turf removal p ro gram.
T he turf remo val p rogram had ac tive c ommunity participation with over 500,000 s q uare feet o f turf b eing
removed last fis cal year, b y res id ential and c ommercial c usto mers. T he pro gram ac c o unted for a majo rity o f the
water c o ns ervatio n rebate funding available for that p eriod as a result of a turf removal grant mad e availab le
through San Bernardino Valley Munic ip al Water Dis tric t and Dis trict reb ates . The grant funds fo r commercial turf
removal were exhausted in F Y 2015-16 and will no t be availab le this year. With this c hange in id entified funding,
s taff looked at the community benefits o f eac h reb ate p rogram along with any existing regulatory requirements.
T his evaluatio n reinforc ed the need to maintain exis ting p ro grams , with re-prioritizatio n of reb ate fund ing
alloc ations and the ad d itio nal inclus io n of s ys tem improvements .
While the turf rep lac ement pro gram exp erienced high levels of participation, it is very c o s tly given the total
s ys tem-wide water savings po tential. In order to maintain an effic ient program, s taff rec o mmend s that the District
reduce the current rebate amo unt of $2 p er square foot, to $1 per s q uare fo o t, with a maximum reb ate amo unt o f
$1,000 per ap p lic ation. Staff rec o mmend s that this program only be o ffered to res idential cus tomers o r
c o mmerc ial cus tomers with an exis ting turf parkway to maximize p ro gram effectiveness . Staff also rec o mmend s
that the Turf Rebate ap p lic ation b e mo dified to inc lude requirements fo r minimum vegetation and installation o f a
d rip irrigation s ystem.
Ad d itionally, the Dis tric t c ond uc ted a water sys tem leak as s es s ment. This evaluation highlighted the need fo r
s ys tem imp ro vements to red uc e water los s , whic h is the amount o f water that is los t to unid entified leaks and
theft. Sys tem imp rovements, includ ing pip eline rep lac ement benefit everyone within the servic e area and inc reas e
s ys tem effic iency. Pipeline leaks are commonly the res ult o f aging infras truc ture and either require s p ec ific spot
repairs o r to tal line replac ement. By add res s ing kno wn sys tem leaks thro ugh a sys tematic approach, cus tomers
will benefit from maximized water s avings and avoid ing inc reas ed cons truc tion costs .
AGENCY IDEALS AND ENDEAVORS:
Ideals and Endeavor I - Enc o urage Innovative Investments To Pro mo te Sustainab le Benefits
(B) - Manage and id entify metho d s to cons erve natural res ources
(D) - Ded icate effo rt toward s ys tem maintenance and modernization
FISCAL IMPACT :
Suffic ient fund s have been b ud geted in the ad o p ted FY 2016-17 Budget.
BOARD AGENDA STAFF REPORT
Agend a Item #11.
Meeting Date: Augus t 10, 2016
Dis cus s io n Item
To: Governing Bo ard Memb ers
From: General Manager/CEO
Subject: Refer Id ea Hall Co ntract fo r the SNR C Outreach to San Bernardino Valley Munic ip al Water Dis tric t
RECOMMENDATION:
Ap p ro ve the fo rms and c ontent of the p ro p osed c ontract fro m Idea Hall and refer the ac tion to S an Bernardino
Valley Munic ip al Water Dis tric t for review and appro val, as it relates to the Sterling Natural R esource Center.
BACKGROUND / ANALYSIS:
In 2015 S an Bernard ino Valley Munic ip al Water Dis trict (Valley Distric t) and Eas t Valley Water Distric t (District)
entered into a framework agreement laying the gro und wo rk fo r regio nal recycled water projects . The S terling
Natural Res o urc e Center (SNRC) is a res ult of this agreement, and is a Valley Dis trict p ro jec t, p erfo rmed in
c o o p eratio n with the Dis tric t.
T hro ugho ut the p ro c es s , Valley District and the District have maintained an extens ive pub lic pro cess to
encourage community input. In an effort to continue p ublic involvement with vario us stakeholder, it is
rec o mmend ed that a pro fes s ional public relations firm be utilized to maximize engagement.
Idea Hall is a full-servic e brand ing and PR agenc y. They s p ec ialize in brand ing, marketing, p ublic and med ia
relatio ns , and integrated ideas . They s erve b us ines s , cons umer and caus e-related o rganizatio ns .
T hro ugh the us e of effec tive c o mmunic atio ns p ro grams , Id ea Hall will ass is t with the p romotion o f the SNRC.
Overall the s trategy of the effo rt is to ins p ire, educ ate, and build c red ib ility with target audienc es . Examp les o f
up coming outreach effo rts would inc lud e:
S trategic c o mmunic ations p lanning
News releas e c reatio n and media plac ement
Bylines artic les
S pec ial events
S oc ial med ia ac tivities
Door to door ac tivities
Direc t s takeho ld er engagement
A critical c omp o nent of this outreach effo rt is ens uring that information is clearly availab le to S p anis h s p eaking
members of the c o mmunity. Idea Hall pro vides a number of s ervices to as s is t with this outreac h inc lud ing
b ilingual s taff members , trans latio n s ervices , and s trategic c o nsultations .
Recommended by:
Jo hn Mura
General Manager/CEO
R espec tfully s ubmitted:
Kelly Mallo y
P ub lic Affairs /Co nservatio n Manager
In ac cord anc e with the framewo rk agreement, Valley Distric t is the authorizing agency for all contracts relating to
the SNRC . Dis tric t s taff has reviewed the p ropos ed Statement o f Agreement and Bud get P lan and rec o mmend s
that the Bo ard of Direc tors app ro ve the d o cuments as they relate to the fo rm and content as p art of the S NRC
exp ens es . Ad d itio nally, s taff rec o mmend s that the contrac t be referred to Valley Dis tric t for review and appro val.
AGENCY IDEALS AND ENDEAVORS:
Ideals and Endeavor I - Enc o urage Innovative Investments To Pro mo te Sustainab le Benefits
A. Develop p ro jec ts and programs to ens ure safe and reliab le servic es
Ideals and Endeavor III - Demons trate Vis io nary Lead ers hip To Enhanc e Dis trict Identity
A. Promo te community invo lvement and ed ucatio nal opportunities
C. Utilize inno vative c ommunicatio n methods
REVIEW BY OTHERS:
T his agend a item has b een reviewed b y the District's Legal Couns el.
FISCAL IMPACT :
T his fis c al imp ac t fo r this item is $250,000, whic h is the not-to-exc eed c ontrac t amount.
ATTACHMENTS:
Description Type
Statement of Ac ceptance Backup Material
STATEMENT OF AGREEMENT
1.Services: This Statement of Agreement (“Agreement”) represents the understanding
between San Bernardino Municipal Water District (“Client”) and Idea Hall (“Agency”)
regarding the providing of marketing communications services inclusive of but not
limited to branding, public relations, advertising and marketing services to Client and its
companies and brands.
2.Estimates: Agency will work from retainers and project estimates that specify scope of
work, cost, and anticipated completion date that are agreed upon in writing by Client. Where
additional services are requested above the retainer or project estimates, Agency will
provide a change order for the approval of said additional work prior to billing any labor
hours. Projects that extend more than 30 days beyond the expected completion date
through no fault or delay on the part of Agency will incur a budget change order.
3.Retainer and Project Billing: Within one (1) week following the approval of a new project
estimate, Agency will invoice fifty percent (50%) of each phase of the project and invoice the
remainder at milestone dates as work is completed through the duration of the project.
Retainers are billed at the beginning of each month. All retainer and project invoices are
payable on Net 10 Day terms, and Agency reserves the right to suspend work on a project
or retainer when payment for labor or expenses is not received within 30 days of the due
date. Invoices are submitted electronically, and payments shall be made via check drawn
against a financial institution domiciled in the U.S. Where Client elects to pay via credit card,
a convenience charge of three percent (3%) shall be added to the total amount due. All
invoice disputes must be submitted to Agency in writing no later than thirty (30) days after
issuance; disputes filed after such time will not be considered. A late fee of two percent (2%)
of the total invoice will be applied after thirty (30) days and compounded every thirty (30)
days thereafter. Delinquent accounts are reported to D&B credit reporting services after
forty-five (45) days delinquency. Client agrees to reimburse Agency for any and all out-of-
pocket costs associated with the collection of a past due invoice.
4.Agency Fees: Agency labor fees range $100-$255/hour per team member for all services.
Please refer to Schedule A for details.
5.Buyout Costs: Buyouts will be billed in addition to labor fees. A 20% mark-up will be added
to printing and production costs such as photography fees, audio/visual presentations,
diskettes and talent. Agency will receive a 15% agency commission on all media buys it
originates. Postage, shipping, photo copies, telephone/fax, materials/supplies and travel
expenses will be billed at cost on a monthly basis.
6.Website Maintenance: Where applicable, the maintenance or updating of Websites
following Agency’s completion of design and development will be budgeted at five (5) hours
per month at the request of Client. Maintenance or updates exceeding five (5) hours per
month will require a maintenance retainer or project estimate to be signed by Client.
7.Confidentiality: Each party will use reasonable efforts to keep confidential all information
and materials so designated by the other party and to limit access to such information and
materials to those with a need to know. Notwithstanding the foregoing, each party
acknowledges that information and materials shall not be deemed confidential for the
purposes of this Agreement if such information and materials: (i) enter the public domain
through no wrongful act or breach of any obligation of confidentiality on the receiving party’s
part; (ii) are, at the time of disclosure, lawfully known to the receiving party without restriction
on disclosure; (iii) are independently developed or obtained by the receiving party without
breach of this Agreement; (iv) are required to be disclosed by law or applicable legal
process; or, (v) are explicitly authorized for release by written authorization of the disclosing
party. The obligations under this Section 7 shall survive the expiration or termination of this
Agreement for a period of one year.
8.Examples of Work Product: Client licenses Agency and the authors of the deliverables the
right to reproduce, distribute copies and display such non-confidential deliverables for the
purpose of providing examples of work product.
9.Employee Covenant: Client and Agency agree that neither will employ, make any offer of
employment, or contract with any terminated employee of the other firm for at least twelve
(12) months after the termination of said employee.
10.Indemnification by Client: Client shall be responsible for the accuracy, completeness and
propriety of information, statements and materials (including any intellectual property
therein) concerning its organization and for its products or services in connection with
Agency’s performance of the Services. Client shall defend, indemnify and hold Agency
harmless from and against any liabilities, actions, claims, damages, judgments or expenses,
including attorneys’ fees and costs, that arise out of, or relate to, any claim by any third party
for: (i) any act or failure to act by Client in connection with this Agreement; (ii) statements
made by Client or Agency at Client’s direction or based upon information, statements and
materials (including any intellectual property therein) provided by Client; (iii) information,
statements and materials (including any intellectual property therein) prepared for Client that
Client approved in writing; (iv) product liability or death, personal injury or property damage
arising out of, or relating to, Client’s products or services; (v) Client’s gross negligence or
willful misconduct; or, (vi) any infringement or misappropriation of intellectual property rights
of others based on information, statements and materials (including any intellectual property
therein) provided by Client or by Agency with Client’s approval. Agency shall have the right
to participate in the defense thereof with counsel of its choosing at its expense.
11.Indemnification by Agency: Agency shall defend, indemnify and hold Client harmless
from and against any liabilities, actions, claims, damages, judgments or expenses, including
attorneys’ fees and costs, that arise out of, or relate to, any claim by any third party for: (i)
Agency’s gross negligence or willful misconduct; (ii) any act or failure to act by Agency in
connection with this Agreement; (iii) any information, statement or materials (including any
intellectual property therein) provided by Agency or prepared by Agency which is not
approved by Client; or, (iv) any infringement or misappropriation of intellectual property
rights of others based on information not provided by Client or approved by Client.
12.Termination: Either party may terminate this Agreement by providing the other party with
ninety (90) days written notice. In addition, a party may terminate this Agreement upon ten
(10) days notice to the other party for any material breach, including non-payment of any
invoice, by the other party. Upon expiration or termination of this Agreement, all invoices will
be paid within ten (10) days of termination. Further, the respective rights, duties and
responsibilities of the parties shall continue in full force and effect during the notice period
and Client will continue to be obligated to pay Agency’s fees and expenses as required
under Section 4 of this Agreement. Upon termination of this Agreement, Client shall: (i)
assume Agency’s liabilities and obligations under, and reimburse Agency for, any existing
non-cancelable contract or commitment made by Agency in connection with the
performance of the Services by Agency under this Agreement and which were pre-approved
by Client; (ii) reimburse Agency for any pre-approved, reasonable and necessary materials
or services Agency has committed to purchase for Client; and (iii) reimburse Agency for all
pre-approved, reasonable and necessary expenses incurred. If Client desires that Agency
cease all work under this Agreement, Client must terminate this Agreement as set forth
above. In the event of litigation relating to the subject matter of this Agreement, the non-
prevailing party shall reimburse the prevailing party for all reasonable attorney’s fees and
costs resulting therefrom.
13.Modification: Client reserves the right to modify, cancel or stop any project or retainer, with
the understanding that work in progress and completed work with related out-of-pocket
expenses will be billed at agreed upon rates. Also, retainers will be paid in full through the
notice period agreed to in this Statement of Agreement and/or the work order.
14.Limitation of Liability: Agency’s aggregate liability arising out of, or relating to, this
Agreement (whether in contract, tort or other legal theory) shall not exceed the amount of
fees paid by Client to Agency. In addition, neither party shall be liable to the other for any
special, consequential, punitive or indirect damages (including, but not limited to, lost
revenues or profits).
15.Choice of Law and Jurisdiction: Client and Agency agree that this Agreement shall be
governed by and construed in accordance with the laws of the State of California. In
addition, Client and Agency agree to be subject to the jurisdiction of the state and federal
courts of the State of California and that Orange County, State of California will be the
venue for any action.
16.Assignment: Neither party may assign this Agreement or any rights or obligations
hereunder, whether directly or indirectly, without the prior written consent of the other party;
provided, however, that Agency may elect to engage subcontractors as needed in
connection with the performance of its services hereunder and Client may assign this
Agreement in connection with a merger, reorganization or sale of all or substantially all of its
assets.
17.Notice: All notices that either party is required or may desire to give the other party
hereunder shall be in writing and shall be sufficiently given if: (i) delivered in person, (ii) sent
by registered or certified mail, either postage prepaid or Federal Express or other prepaid
overnight courier, or (iii) transmitted by facsimile, upon receipt of a confirmation of receipt,
(iv) via e-mail. All such notices shall be addressed to each party as follows:
To Client:
To Agency:
Doug Headrick
San Bernardino Valley Municipal Water District
General Manager/Chief Engineer
380 East Vanderbilt Way, San Bernardino, CA 92408
O: 909-387-9226
douglash@sbvmwd.com
Idea Hall
Rebecca Hall
President & CEO
611 Anton Boulevard, Suite 140 Costa Mesa, CA
92626
O: (714) 436-0855
C: (949) 466-4487
rebecca@ideahall.com
Please acknowledge and date below, returning the original signed copy to Idea Hall.
_________________________
Date
_________________________
Date
___________________________________
Doug Headrick, General Manager/Chief Engineer
San Bernardino Municipal Water Districict
____________________________________
Rebecca A. Hall, President & CEO
Idea Hall
Schedule A
Account Services Rate Per Hour
President/Vice President $255
Account Managers $175
Senior Account Executives/Account Supervisors $165
Account Executives $150
Junior Account Executives/Account Coordinators $125
Administrative $100
PR Retainers $175
Design Studio
Creative Director $255
Senior Art Director $200
Production Manager $175
Graphic Designers $150
Production Artists $125
Digital/Internet
Internet Marketing Specialist $175
Multimedia web development $175
Video production $175
RESERVOIR LEVELS
•Statewide Reduction 24.5%
•1.6 million acre feet Saved by
Local Water Suppliers in 12 Months
−524.5 billion gallons of water
2EAST VALLEY WATER DISTRICT
33EAST VALLEY WATER DISTRICT
MANDATORY SYSTEM REDUCTION
Month Total System
Reduction
July 2015 35%
August 2015 27%
September 2015 24%
October 2015 18%
November 2015 16%
December 2015 13%
January 2016 19%
February 2016 -1%
March 2016 21%
April 2016 28%
May 2016 33%
June 2016 31%
CUMULATIVE
TOTAL TO DATE
31%
New Water
Conservation Mandate = 15%
•Effective June 2016 -January 2017
•Reset Cumulative Average Period
•Local Conservation Standards
•Self-Certify Level of Available
Water Supplies
•Water Use Still Compared to 2013
4EAST VALLEY WATER DISTRICT
2016 WATERING VIOLATIONS
139 140
179
164
143
194
January February March April May June
959
Total Violations
OUTREACH EFFORTS
5EAST VALLEY WATER DISTRICT
7EAST VALLEY WATER DISTRICT
REBATE PROGRAM –FISCAL YEAR SUMMARY
PROGRAM DETAILS # APPLICATIONS ESTIMATED REBATE CONSERVATION IMPACT
OUTDOOR PROGRAMS
Turf Removal $2/square foot, $2500 maximum 246 $899,154.00 512,179 square feet
Water Efficient Landscaping $200 for qualifying landscaping 88 $16,017.12 88 landscapes
Sprinkler Nozzles $4/per high efficient sprinkler nozzle 32 $4,385.85 1933 nozzles
Weather Based Irrigation System $150/WBIC Controller 28 $4,638.84 29 WBICs
Direct Installation WBIC $515/WBIC Controller, Installation 211 $119,265.00 225 WBICs
INDOOR PROGRAMS
Washing Machine $150/washer 50 $7,500.00 50 washers
Showerheads $30/showerhead 33 $1,417.42 53 showerheads
Toilets $100/toilet 195 $61,053.42 614 toilets
(2015-16 FISCAL YEAR)
8EAST VALLEY WATER DISTRICT
PROPOSED CHANGES TO TURF REBATE PROGRAM
Reduction from
$2/square foot to
$1/square foot
Maximum Rebate
of $1000
Available to All
District Customers
with Turf Parkways
Minor Modifications
to Program
Requirements