HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 10/26/2016REGULAR BOARD MEETING
Closed Session Begins at 4:30 PM
October 26, 2016 - 5:30 PM
31111 Greenspot Road, Highland, CA 92346
AGENDA
"In order to comply with legal requirements for posting of agenda, only those items filed
with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday
meeting not requiring departmental investigation, will be considered by the Board of
Directors".
CALL TO ORDER
ROLL CALL OF BOARD MEMBERS
PUBLIC COMMENTS
Any person wishing to speak to the Board of Directors is asked to complete a Speaker
Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is
limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State
of California Brown Act, the Board of Directors is prohibited from discussing or taking
action on any item not listed on the posted agenda. The matter will automatically be
referred to staff for an appropriate response or action and may appear on the agenda at a
future meeting.
AGENDA - This agenda contains a brief general description of each item to be
considered. Except as otherwise provided by law, no action shall be taken on any item not
appearing on the following agenda unless the Board of Directors makes a determination
that an emergency exists or that a need to take immediate action on the item came to the
attention of the District subsequent to the posting of the agenda.
1.Approval of Agenda
RECESS INTO CLOSED SESSION
CLOSED SESSION
2.CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
[Government Code Section 54956.9(d)(1)]
Name of Case: Carl F. Kovach v. East Valley Water District, et al., CASE No.
CIVDS 1603177
3.CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
[Government Code Section 54956.9(d)(1)]
Name of Case: Carl F. Kovach v. East Valley Water District, CASE No. CIVDS
1603176
4.CONFERENCE WITH REAL PROPERTY NEGOTIATORS
(Government Code Section 54956.8)
Property: APNs: 288-101-05, 1199-331-01, 1199-331-02
District Negotiators: John Mura, General Manager/CEO
Negotiating Parties: Stubblefield Construction/ Tom Parish
Under Negotiation: Price and Terms of Payment
5:30 PM RECONVENE MEETING
PLEDGE OF ALLEGIANCE
ROLL CALL OF BOARD MEMBERS
ANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMS
PUBLIC COMMENTS
5.APPROVAL OF CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Board of
Directors to be routine and will be enacted in one motion. There will be no
discussion of these items prior to the time the board considers the motion unless
members of the board, the administrative staff, or the public request specific items to
be discussed and/or removed from the Consent Calendar.
a.September 28, 2016 regular meeting minutes
b.September 2016 Disbursements: Accounts payable disbursements for the
period include check numbers 248590 through 248794, bank drafts, and ACH
Payments in the amount of $5,089,473.66 and $328,905.39 for payroll.
c.Financial Statements for September 2016
d.Pumalo Street Water Main Replacement Notice of Completion
e.Investment Report for Quarter Ended September 30, 2016
f.Directors' fees and expenses for September 2016
NEW BUSINESS
6.Review Draft Comprehensive Annual Financial Report 2015-16
7.Wastewater Treatment Rate Study
8.Program Management Services Agreement for the Sterling Natural Resource Center
REPORTS
9.Board of Directors' Reports
10.General Manager/CEO Report
11.Legal Counsel Report
12.Board of Directors' Comments
ADJOURN
P LEASE NOT E:
Materials related to an item on this agenda s ub mitted to the Board after dis trib utio n of the agenda pac ket
are available for p ublic inspec tio n in the Dis tric t's offic e loc ated at 31111 G reens pot Rd., Highland , during
no rmal bus iness ho urs. Als o, s uc h d o c uments are availab le o n the District's web s ite at www.eas tvalley.o rg
sub ject to s taff's ab ility to post the d o cuments b efo re the meeting.
P ursuant to Go vernment Co d e S ectio n 54954.2(a), any reques t fo r a dis ability-related modific ation or
ac commod ation, inc luding auxiliary aids or s ervic es , that is s ought in order to participate in the abo ve-
agendized p ublic meeting sho uld b e direc ted to the Dis tric t Clerk at (909) 885-4900 at leas t 72 hours prior
to said meeting.
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Minutes 9/28/2016 smg
Draft Pending Approval
EAST VALLEY WATER DISTRICT September 28, 2016
REGULAR BOARD MEETING
MINUTES
The Chairman of the Board called the meeting to order at 4:30 p.m.
PRESENT: Directors: Carrillo, Coats, Morales, Shelton, Smith
ABSENT: None
STAFF: John Mura, General Manager/CEO; Brian Tompkins, Chief
Financial Officer; Steven Nix, Director of Engineering &
Operations; Justine Hendricksen, District Clerk; Shayla Gerber,
Administrative Assistant
LEGAL COUNSEL: Jean Cihigoyenetche
GUEST(s): Members of the public
PUBLIC COMMENTS
Chairman Coats declared the public participation section of the meeting open at 4:30
p.m.
There being no written or verbal comments, the public participation section was closed.
APPROVAL OF AGENDA
M/S/C (Carrillo-Shelton) that the September 28, 2016 agenda be approved as
submitted.
CLOSED SESSION
The Board entered into Closed Session at 4:31 p.m. as provided in the Ralph M. Brown
Act Government Code Sections 54956.9(d)(1) and 54956.9(d)(2) to discuss the item(s)
listed on the agenda.
THE BOARD RECONVENED THE MEETING AT 5:30 P.M.
Mr . Copelan led the flag salute.
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ROLL CALL
PRESENT: Directors: Carrillo, Coats, Morales, Shelton, Smith
ABSENT: None
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
With respect to Item #2: No reportable action taken.
With respect to Item #3: No reportable action taken.
With respect to Item #4: Legal counsel announced that a settlement agreement has
been reached and signed by all parties; there will be a settlement of $150,000; and
three of the mitigation measures of the certified environmental impact report will be
augmented and the matter will be dismissed.
With respect to Item #5: No reportable action taken.
PUBLIC COMMENTS
Chairman Coats declared the public participation section of the meeting open at 5 :32
p.m.
There being no written or verbal comments, the public participation section was closed.
APPROVE THE SEPTEMBER 14, 2016 REGULAR BOARD MEETING MINUTES
M/S/C (Smith-Shelton) that the Board approve the September 14, 2016 regular
board meeting minutes as submitted.
ACCEPT AND FILE THE FINANCIAL STATEMENTS AS OF, AND FOR THE PERIOD ENDED,
AUGUST 31, 2016
M/S/C (Smith-Shelton) that the Board accept and file the financial statements
as of, and for the period ended, August 31, 2016 as submitted.
DISBURSEMENTS
M/S/C (Smith-Shelton) that the General Fund Disbursements #248351 through
#248627 which were distributed during the period of August 1, 2016 through August 31,
2016, bank drafts and ACH Payments in the amount of $2,964,923.81 and $346,858.15
for payroll and benefit contributions, totaling $3,311,781.96 be approved.
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STAFF PRESENTATION REGARDING DROUGHT RESPONSE, PROPOSED ORDINANCE 396,
RESOLUTION 2016.22 AND COMMUNITY ADVISORY COMMISSION POLICY
The Public Affairs/Conservation Manager presented a conservation update to the Board
which included a conservation timeline, new conservation mandates and proposed
updates to ordinance 395, permanent conservation requirements, and outreach efforts;
and she noted that there was a change to slide #5 in the presentation pertaining to the
watering times.
The Public Affairs/Conservation Manager reviewed changes to the Conservation
Commission and stated that it will now be called the Community Advisory Commission
and reviewed new duties assigned to the commission.
Information only.
ADJOURN TO PUBLIC HEARING AT 5:48 P.M.
PUBLIC COMMENTS
Chairman Coats declared the public participation section of the meeting open at 5 :48
p.m.
There being no written or verbal comments, the public participation section was closed.
ADJOURN TO REGULAR BOARD MEETING AT 5:48 P.M.
BOARD DISCUSSION
Director Morales asked what approach the District will be taking regarding customers
who violate conservation mandates. The General Manager/CEO replied that violations
will be reviewed on a case-by-case basis depending on the circumstances, and reminded
the Board that the District is required to mandate conservation efforts by the State
Water Resources Control Board. Director Morales stated that the water leak credit
adjustment offered by the District is a positive program and encourages customers to
use their weather based irrigation controllers.
Director Smith expressed his concerns for the safety of District employees who enforce
watering violations. The General Manger/CEO assured Director Smith that the safety of
employees is of utmost importance and the District strives for voluntary compliance
from its customers.
Director Shelton stated that the Conservation Commission board members worked well
together.
Vice Chairman Carrillo commended Ms. Malloy on her public outreach efforts.
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Chairman Coats encouraged the audience to consider weather based irrigation
controllers.
ADOPT ORDINANCE 396 REVISING THE DEFINTION OF WATER SHORTAGE EMERGENCY
M/S/C (Shelton-Carrillo) that the Board adopt Ordinance 396.
Roll call vote:
Director Shelton - Yes
Vice Chairman Carrillo - Yes
Director Morales - Yes
Director Smith – Yes
Chairman Coats - Yes
ADOPT RESOLUTION 2016.22 ADOPTING DISTRICTWIDE WATER CONSERVATION
MEASURES
M/S/C (Shelton-Carrillo) that the Board adopt Resolution 2016.22.
ASSOCIATION OF SAN BERNARDINO COUNTY SPECIAL DISTRICTS (ASBCSD) BOARD
SUPPORT RESOLUTION
M/S/C (Morales-Carrillo) that the Board adopt Resolution 2016.23 to support
placing in nomination Ronald L. Coats as a board member of the Association of San
Bernardino County Special Districts.
BOARD OF DIRECTORS’ REPORTS
Director Morales reported on the following: on September 23rd he attended the Recycled
Water Ad-hoc Committee meeting where they discussed the Sterling Natural Resource
Center (SNRC); last week he attended the WEFTEC Conference in New Orleans where
the focus was on learning about major components that may be useful pertaining to the
SNRC.
Director Shelton reported on the following: on September 15th she attended the Del Rosa
Neighborhood Action group meeting; on September 19th she attended the Association of
San Bernardino County Special Districts (ASBCSD) meeting where she received an update
from member Chris Palmer on the needs of Special Districts; on September 20th she
attended the San Bernardino Valley Municipal Water District (SBVMWD) Board meeting
where they approved the agreements pertaining to the Sterling Natural Resource Center;
on September 22nd she attended the Advisory Commission on Water Policy; September
26th she attended the Engineering and Operations Committee meeting where they
reviewed water and wastewater drawings.
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Vice Chairman Carrillo reported on the following: on September 21st he participated in
ACWA’s Legal Affairs Committee meeting to discuss pending litigation and whether
ACWA should file amicus briefs in support of water districts.
Chairman Coats reported on the following: on September 19th he attended the ASBCSD
meeting where he received an update by Chris Palmer; on September 20th he attended
the SBVMWD Board meeting where they approved the updated East Valley Water
District’s rebate program; on September 22nd he attended the Advisory Commission on
Water Policy where he received an update on the Wash Plan; on September 23rd he
attended the Recycled Water Ad-Hoc Committee meeting where they reviewed SRF
Funding for the SNRC; and last week he attended WEFTEC conference in New Orleans.
Information only.
GENERAL MANAGER/CEO REPORT
The General Manager/CEO reported on the following: last week he attended WEFTEC’s
annual conference; on September 22nd the District hosted a tour of the Anaheim MBR
Demonstration Facility and commended Senior Administrative Assistants, Cecilia
Contreras and Eileen Bateman, for their time and effort for putting the event together.
He stated that due to vandalism at Plant 134, the District has hired a security guard to
be onsite seven days a week.
The General Manager/CEO informed the Board of upcoming events:
• September 29th - The District will be holding its annual facilities tour.
• October 5th – Finance & Policy Committee meeting @ 1:00 p.m.
• October 10th – The District will be closed in honor of Columbus Day.
• October 12th – Regular board meeting canceled due to staff attending CSDA Annual
Conference
• October 21st – Special board meeting @ 1:30 p.m. – Board Communication Training
• November 15th - Community Open House at the Sterling Natural Resource Center
site.
Information only.
LEGAL COUNSEL REPORT
No report at this time.
BOARD OF DIRECTORS’ COMMENTS
Director Smith thanked East Valley Water District staff for supporting Hunt Elementary
School and raising funds for the jacket drive; and thanked staff for the support for his
family over the loss of a loved one.
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Minutes 9/28/2016 smg
Director Morales acknowledged and thanked staff for their diligent work regarding the
update to the ordinance, resolution and the update to the policy that was brought to
the Board today; he thanked the General Manager/CEO and Mr. Dhingra on how well
they choreographed the WEFTEC event; and thanked staff that put together the
Anaheim Facility Tour.
Chairman Coats thanked the General Manager/CEO and Mr. Dhingra for their help at
the WEFTEC tour. He closed the meeting with the following statement, “Help insure
your water future by supporting the Sterling Natural Resource Center”.
Information only.
ADJOURN
The meeting adjourned at 6:22 p.m.
___________________________
Ronald L. Coats, Board President
__________________________
John Mura, Secretary
BOARD AGENDA STAFF REPORT
Agend a Item #5.b.
Meeting Date: Octo ber 26, 2016
Co nsent Item
To: Governing Bo ard Memb ers
From: General Manager/CEO
Subject: S ep temb er 2016 Disburs ements : Ac counts p ayab le dis b urs ements fo r the period includ e check
numb ers 248590 thro ugh 248794, b ank d rafts , and ACH Payments in the amount o f $5,089,473.66
and $328,905.39 fo r payroll.
RECOMMENDATION:
Staff rec o mmend s that the Bo ard of Direc tors review and appro ve the Dis trict’s expense dis bursements fo r the
p eriod Sep tember 1, 2016 through S eptemb er 30, 2016 in the amount of $5,418,379.05.
BACKGROUND / ANALYSIS:
In the c o ntinued effort to be fisc ally trans p arent, the payment register fo r s upplies , materials , servic es , and
p ayro ll fo r Sep tember 2016 is attached fo r review and ap p roval. This p roc es s p ro vid es the Bo ard and the public
an opportunity to review the exp ens es of the Dis tric t. Acc o unts P ayable is p roc es s ed weekly, while payroll is
p roc es s ed b i-weekly. Information to justify eac h exp enditure is availab le thro ugh the Finance Dep artment.
Acc o unts payable d is b urs ements fo r the perio d inc lude c hec k numbers 248590 through 248794, bank drafts , and
ACH Payments in the amount o f $5,089,473.66 and $328,905.39 for payroll. Significant exp ens es greater than o r
equal to $50,000 are further explained b elo w:
AGENCY IDEALS AND ENDEAVORS:
Ideals and Endeavor II - Maintain An Enviro nment Committed To Elevated P ublic Servic e
(E) - Practice transparent & acc o untab le fis cal management
FISCAL IMPACT :
Sufficient funds have been budgeted in the adopted FY 2016-17 Budget.
Recommended by:
Jo hn Mura
General Manager/CEO
Res p ec tfully s ub mitted :
Brian To mpkins
Chief Financial Offic er
ATTACHMENTS:
Description Type
September 20 16 Payment Register Backup Material
Recommended by:
Jo hn Mura
General Manager/CEO
Res p ec tfully s ub mitted :
Brian To mpkins
Chief Financial Offic er
BOARD AGENDA STAFF REPORT
Agenda Item #5.c.
Meeting Date: Octo ber 26, 2016
Co nsent Item
To: Governing Bo ard Memb ers
From: General Manager/CEO
Subject: F inanc ial S tatements for Sep temb er 2016
RECOMMENDATION:
Staff recommends that the Board of Direc tors ac cept and file the attached financial s tatements as of, and for the
p eriod end ed , Sep tember 30, 2016.
BACKGROUND / ANALYSIS:
Includ ed herewith for the Bo ard ’s review is a summary of East Valley Water Distric t’s financ ial results , as o f
Sep tember 30, 2016.
AGENCY IDEALS AND ENDEAVORS:
Ideals and Endeavor II - Maintain An Enviro nment Committed To Elevated P ublic Servic e
(E) - Practice transparent & acc o untab le fis cal management
FISCAL IMPACT :
T here is no fis c al imp ac t as s o c iated with this agenda item.
ATTACHMENTS:
Description Type
September 20 16 Financ ial State ment Monthly Review Backup Material
September 20 16 Financ ial State ments Backup Material
FINANCIAL STATEMENTS MONTHLY REVIEW
SEPTEMBER 30, 2016
page | 1
The following is a highlight summary of the District’s financial results as of September 30,
2016.
Statement of Net Position
Total assets at September 30, 2016 are $180.5 million.
CLASSIFICATION WATER WASTEWATER DISTRICT TOTAL
Cash and Investments $ 14,175,675 $ 4,073,664 $ 18,249,339
Utility Plant, Net 108,929,767 20,159,704 129,089,471
Other Assets 21,702,534 11,472,946 33,175,481
Current Liabilities 5,212,156 381,943 5,594,099
Long Term Liabilities 52,084,705 6,878,680 58,963,385
Beginning Net Position 83,479,185 27,872,859 111,352,044
Change in Equity 4,031,929 572,833 4,604,762
Total Net Position $ 87,511,114 $ 28,445,691 $ 115,956,806
Below is a summary of the District’s net position as of September 30, 2016.
FINANCIAL STATEMENTS MONTHLY REVIEW
SEPTEMBER 30, 2016
page | 2
Cash and Investments are $18.3 million for the month of September, an increase of $0.4
million from the prior month.
$0
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
CASH & INVESTMENTS
Restricted Unrestricted
Comparing current assets to current liabilities, the District has a current ratio at September
30, 2016 of 3.09 to 1, with 2 to 1 being an indication of sound financial condition.
Statement of Revenues & Expenses
Operating results are presented in three ways in the attached financial statements for the
period ending September 30, 2016. First, is a one-page summary with monthly and year-
to-date totals for revenue, and expenses presented by Expense Category. Second is a
one-page summary with monthly and year-to-date totals for revenues and Expense by
Program. Third is a Budget to Actual presentation of program expense detail.
WATER WASTEWATER DISTRICT TOTAL
Revenue $ 7,498,506 $ 3,345,791 $ 10,844,297
Expense 3,466,578 2,772,958 6,239,535
FINANCIAL STATEMENTS MONTHLY REVIEW
SEPTEMBER 30, 2016
page | 3
Water Sales for September were $1,993,520, $518,520 (35%) over staff’s projections for
the month. The billing periods during the month of September experienced an average
temperature of 81 degrees, additionally the average Evapotranspiration Rates (ETo) for the
period was 8.59 which was 1.68 higher than last year. Water sales year to date are over
projections $529,679. The two customer classes that experienced the largest increase
were Tier 2 – Residential and Tier 2 – Irrigation.
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
Water Sale by Tier
Tier 1 Tier 2 Tier 3 FY 2016-17 Projection
FINANCIAL STATEMENTS MONTHLY REVIEW
SEPTEMBER 30, 2016
page | 4
The chart below is a comparative illustration of current Water Revenue compared to last
year’s Water Revenue. As noted in the graph Water Sales and Meter Charges increase
over last year by 798,000 (58%). The increase is based on two factors, the first being the
Board Adopted rate increase for FY 2016-17 effective July 1, 2016. The second largest
factor is the number of days in the current billing cycle (35 days) versus a year ago (28
days).
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
1 year ago Current
Comparative Water Revenue
(Water Sales & Meter Charge)
Meter Tier 1 Tier 2 Tier 3
FINANCIAL STATEMENTS MONTHLY REVIEW
SEPTEMBER 30, 2016
page | 5
Water Fund Activities by Cost Center
The graph below provides a Year-To-Date comparison of the Water Fund operating cost
centers for FY 2015-16 and FY 2016-17. The largest change is in Administration.
Administration increased $262K and the increase is aligned with the FY 2016-17 Adopted
Budget.
FINANCIAL STATEMENTS MONTHLY REVIEW
SEPTEMBER 30, 2016
page | 6
Wastewater Fund Activities by Cost Center
The graph below provides a Year-To-Date comparison of the Wastewater Fund operating
cost centers for FY 2015-16 and FY 2016-17. The largest increase is in Treatment which
increased $193K compared to last year due to the new Wastewater Treatment rate
increases imposed by the City of San Bernardino effective July 1, 2016.
WATER WASTEWATER DISTRICT TOTAL
Assets:
Current Assets:
01 Cash and Cash Equivalents 4,877,087.86$ 1,697,147.09$ 6,574,234.95$
02 Investments 3,527,167.46 1,804,130.90 5,331,298.36
03 Accounts Receivable, Net 4,210,914.99 246,815.66 4,457,730.65
04 ‐Interest Receivable 5,951.06 3,377.19 9,328.25
14*05 Other Receivables 558,360.72 - 558,360.72
06 Due from other Governments 16,144.57 - 16,144.57
08 Inventory 219,932.46 6,721.16 226,653.62
09 Prepaid Expenses 71,208.02 19,078.77 90,286.79
13,486,767.14 3,777,270.77 17,264,037.91
Non-Current Assets:
10 Restricted Cash and Cash Equivalents 5,771,419.30 572,386.15 6,343,805.45
11 Capital Assets not being Depreciated 15,488,608.27 10,921,953.36 26,410,561.63
13 Capital Assets, Net 108,929,766.74 20,159,703.76 129,089,470.50
130,189,794.31 31,654,043.27 161,843,837.58
Total Assets:143,676,561.45 35,431,314.04 179,107,875.49
Deferred Outflow Of Resources
24*Deferred Charge on Refunding 156,417.49 - 156,417.49
25 Deferred Outflows - Pensions 974,996.65 275,000.35 1,249,997.00
144,807,975.59 35,706,314.39 180,514,289.98
Current Liabilities:
22 Accounts Payable and Accrued Expenses 642,296.94 29,959.97 672,256.91
23 Accrued Payroll and Benefits 318,913.56 85,834.82 404,748.38
15 Customer Service Deposits 1,623,162.77 - 1,623,162.77
16 Construction Advances and Retentions 122,832.76 3,500.00 126,332.76
17 Accrued Interest Payable 430,093.03 55,881.25 485,974.28
18 Current Portion of Compensated Absences 258,472.59 93,808.69 352,281.28
19 Current Portion of Long-Term Debt 1,816,384.61 112,958.00 1,929,342.61
5,212,156.26 381,942.73 5,594,098.99
Non-Current Liabilities:
20 Compensated Absences, less current portion 312,979.69 56,231.97 369,211.66
28 Net Pension Liability 6,183,974.30 1,744,198.70 7,928,173.00
21 Long Term Debt, Less Current Portion 44,922,235.03 4,848,655.80 49,770,890.83
27 Other Liabilities 7,135.80 43,896.00 51,031.80
Deferred Inflows Of Resources
26 Deferred Inflows - Pensions 658,380.29 185,697.71 844,078.00
52,084,705.11 6,878,680.18 58,963,385.29
57,296,861.37 7,260,622.91 64,557,484.28
31 Equity 83,479,185.37 27,872,858.68 111,352,044.05
83,479,185.37 27,872,858.68 111,352,044.05
Tot Total Revenue 7,498,506.35 3,345,790.61 10,844,296.96
Tot Total Expense 3,466,577.50 2,772,957.81 6,239,535.31
4,031,928.85 572,832.80 4,604,761.65
87,511,114.22 28,445,691.48 115,956,805.70
144,807,975.59$ 35,706,314.39$ 180,514,289.98$
Unaudited
As of September 30, 2016
Combining Schedule of Net Position
Total Equity and Current Surplus (Deficit):
Total Assets and Deferred Outflows of Resources:
Total Current Assets:
Total Non-Current Assets:
Total Liabilities, Equity and Current Surplus (Deficit):
Total Total Beginning Equity:
Equity:
Revenues Over/Under Expenses
Total Current Liabilities:
Total Non-Current and Deferred Inflows of Resources:
Total Liabilities and Deferred Inflows of Resources:
Page 1 of 8
ADOPTED AMENDED ADOPTED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Revenue
41 Water Sales 1,993,519.55$ 4,998,678.65$ 13,500,000.00$ -$ -$ -$ 13,500,000.00$ 8,501,321.35$
42 Meter Charges 749,712.09 2,179,045.76 8,960,000.00 - - - 8,960,000.00 6,780,954.24
43 Penalties 52,960.34 146,819.52 635,000.00 2,937.44 9,972.19 50,000.00 685,000.00 528,208.29
44 Wastewater System Charges - - - 401,353.50 1,160,706.95 4,460,000.00 4,460,000.00 3,299,293.05
45 Wastewater Treatment Charges - - - 771,927.54 2,120,776.36 7,610,000.00 7,610,000.00 5,489,223.64
46 Other Operating Revenue 113,593.86 155,692.12 170,000.00 - 53,888.96 190,000.00 360,000.00 150,418.92
47 Non Operating Revenue 9,729.63 (4,061.70) 120,000.00 446.15 446.15 22,000.00 142,000.00 145,615.55
Revenue Total: 2,941,847.47 7,498,506.35 23,385,000.00 1,176,664.63 3,345,790.61 12,332,000.00 35,717,000.00 24,872,703.04
- - - - -
Expense by Category
51 Labor 360,000.36 1,275,004.89 4,520,900.00 74,144.20 284,761.56 1,325,100.00 5,846,000.00 4,286,233.55
56 Benefits 142,069.55 547,495.39 1,876,400.00 31,300.34 146,966.10 567,600.00 2,444,000.00 1,749,538.51
63 Contract Services 211,590.58 536,366.84 3,390,800.00 782,309.14 2,190,899.46 8,600,200.00 11,991,000.00 9,263,733.70
65 Professional Development 5,228.67 38,092.87 266,900.00 2,037.94 14,526.21 102,100.00 369,000.00 316,380.92
53 Overtime 24,039.14 90,097.86 258,700.00 1,293.06 5,053.55 17,300.00 276,000.00 180,848.59
62 Materials and Supplies 88,537.73 250,591.09 1,460,600.00 14,431.83 39,721.76 154,400.00 1,615,000.00 1,324,687.15
64 Utilities 194,473.76 384,064.61 2,365,700.00 9,596.47 19,278.60 175,300.00 2,541,000.00 2,137,656.79
52 Temporary Labor 5,786.29 18,136.20 20,300.00 2,263.83 6,332.65 8,700.00 29,000.00 4,531.15
67 Other 5,137.33 150,167.03 208,900.00 2,201.72 64,333.92 89,100.00 298,000.00 83,499.05
54 Standby 2,744.00 8,760.56 33,000.00 116.00 1,084.00 2,000.00 35,000.00 25,155.44
61 Water Supply - 128,345.60 1,245,000.00 - - - 1,245,000.00 1,116,654.40
71 -Debt Service 39,454.56 39,454.56 4,007,000.00 - - 317,000.00 4,324,000.00 4,284,545.44
81 -Capital Improvement - - 1,070,000.00 - - 210,000.00 1,280,000.00 1,280,000.00
82 -Capital Outlay - - 239,500.00 - - 70,000.00 309,500.00 309,500.00
83 -Accounting Income Add back - - - - - - - -
Expense Total: 1,079,061.97 3,466,577.50 20,963,700.00 919,694.53 2,772,957.81 11,638,800.00 32,602,500.00 26,362,964.69
Total Surplus (Deficit): 1,862,785.50$ 4,031,928.85$ -$ 256,970.10$ 572,832.80$ -$ -$ -$
Unaudited
Revenue and Expense Budget-to-Actual by Category
Month Ended September 30, 2016
WATER WASTEWATER DISTRICT WIDE
Page 2 of 8
ADOPTED AMENDED ADOPTED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Revenue
41 Water Sales 1,993,519.55$ 4,998,678.65$ 13,500,000.00$ -$ -$ -$ 13,500,000.00$ 8,501,321.35$
42 Meter Charges 749,712.09 2,179,045.76 8,960,000.00 - - - 8,960,000.00 6,780,954.24
43 Penalties 52,960.34 146,819.52 635,000.00 2,937.44 9,972.19 50,000.00 685,000.00 528,208.29
44 Wastewater System Charges - - - 401,353.50 1,160,706.95 4,460,000.00 4,460,000.00 3,299,293.05
45 Wastewater Treatment Charges - - - 771,927.54 2,120,776.36 7,610,000.00 7,610,000.00 5,489,223.64
46 Other Operating Revenue 113,593.86 155,692.12 170,000.00 - 53,888.96 190,000.00 360,000.00 150,418.92
47 Non Operating Revenue 9,729.63 (4,061.70) 120,000.00 446.15 446.15 22,000.00 142,000.00 145,615.55
Revenue Total: 2,941,847.47 7,498,506.35 23,385,000.00 1,176,664.63 3,345,790.61 12,332,000.00 35,717,000.00 24,872,703.04
Progra 1000 - Board of Directors 8,149.96 24,537.12 148,400.00 3,483.73 10,347.77 63,600.00 212,000.00 177,115.11
Progra 2000 - General Administration 61,870.04 199,793.55 944,300.00 24,937.19 80,759.25 404,700.00 1,349,000.00 1,068,447.20
Progra 2100 - Human Resources 27,476.76 225,739.25 514,500.00 11,144.41 95,728.98 220,500.00 735,000.00 413,531.77
Progra 2200 - Public Affairs 20,491.65 78,172.24 509,100.00 72,933.01 119,063.80 508,900.00 1,018,000.00 820,763.96
Progra 2300 - Conservation 46,650.97 109,955.37 1,021,000.00 - - - 1,021,000.00 911,044.63
Progra 3000 - Finance 56,734.30 209,737.58 761,900.00 52,877.77 117,976.59 326,100.00 1,088,000.00 760,285.83
Progra 3200 - Information Technology 51,771.90 121,940.28 541,800.00 22,416.32 58,767.56 232,200.00 774,000.00 593,292.16
Progra 3300 - Customer Service 101,896.57 272,233.63 1,324,700.00 26,247.79 103,678.78 405,300.00 1,730,000.00 1,354,087.59
Progra 3400 - Meter Service 24,547.01 85,708.54 348,000.00 149.90 6,230.77 - 348,000.00 256,060.69
Progra 4000 - Engineering 45,051.22 227,359.21 846,200.00 21,477.96 75,918.21 372,800.00 1,219,000.00 915,722.58
Progra 5000 - Water Production 222,939.77 736,892.68 4,404,000.00 - - - 4,404,000.00 3,667,107.32
Progra 5100 - Water Treatment 66,203.44 192,957.76 827,000.00 - - - 827,000.00 634,042.24
Progra 5200 - Water Quality 24,817.26 102,238.13 407,000.00 - - - 407,000.00 304,761.87
Progra 6000 - Field Maintenance Administration 13,196.31 39,955.69 194,400.00 1,971.21 12,329.33 21,600.00 216,000.00 163,714.98
Progra 6100 - Water Maintenance 172,981.33 561,351.07 1,759,000.00 - (156.00) - 1,759,000.00 1,197,804.93
Progra 6200 - Wastewater Maintenance - - - 664,177.58 2,041,220.82 8,233,000.00 8,233,000.00 6,191,779.18
Progra 7000 - Facilities Maintenance 63,711.16 137,762.88 605,400.00 13,488.92 32,496.88 198,600.00 804,000.00 633,740.24
Progra 7100 - Fleet Maintenance 31,117.76 100,787.96 490,500.00 4,388.74 18,595.07 54,500.00 545,000.00 425,616.97
Progra 8000 - Capital 39,454.56 39,454.56 5,316,500.00 - - 597,000.00 5,913,500.00 5,874,045.44
Total Surplus (Deficit):1,862,785.50$ 4,031,928.85$ -$ 256,970.10$ 572,832.80$ -$ -$ -$
Revenue and Expense Budget-to-Actual by Program
Month Ended September 30, 2016
Unaudited
WATER WASTEWATER DISTRICT WIDE
Page 3 of 8
ADOPTED AMENDED ADOPTED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Revenue
41 Water Sales 1,993,519.55$ 4,998,678.65$ 13,500,000.00$ -$ -$ -$ 13,500,000.00$ 8,501,321.35$
42 Meter Charges 749,712.09 2,179,045.76 8,960,000.00 - - - 8,960,000.00 6,780,954.24
43 Penalties 52,960.34 146,819.52 635,000.00 2,937.44 9,972.19 50,000.00 685,000.00 528,208.29
44 Wastewater System Charges - - - 401,353.50 1,160,706.95 4,460,000.00 4,460,000.00 3,299,293.05
45 Wastewater Treatment Charges - - - 771,927.54 2,120,776.36 7,610,000.00 7,610,000.00 5,489,223.64
46 Other Operating Revenue 113,593.86 155,692.12 170,000.00 - 53,888.96 190,000.00 360,000.00 150,418.92
47 Non Operating Revenue 9,729.63 (4,061.70) 120,000.00 446.15 446.15 22,000.00 142,000.00 145,615.55
Revenue Total: 2,941,847.47 7,498,506.35 23,385,000.00 1,176,664.63 3,345,790.61 12,332,000.00 35,717,000.00 24,872,703.04
Program: 1000 - Board of Directors - - -
51 Labor 5,639.95$ 18,608.12$ 73,500.00$ 2,417.14$ 7,974.95$ 31,500.00$ 105,000.00$ 78,416.93$
56 Benefits 513.82 1,464.30 28,700.00 231.01 595.74 12,300.00 41,000.00 38,939.96
63 Contract Services 1,057.00 1,057.00 7,700.00 453.00 453.00 3,300.00 11,000.00 9,490.00
65 Professional Development 939.19 3,407.70 38,500.00 382.58 1,324.08 16,500.00 55,000.00 50,268.22
Program: 1000 - Board of Directors Total: 8,149.96 24,537.12 148,400.00 3,483.73 10,347.77 63,600.00 212,000.00 177,115.11
Program: 2000 - General Administration - - -
51 Labor 22,989.49 100,570.41 455,700.00 9,827.63 43,076.57 195,300.00 651,000.00 507,353.02
53 Overtime 114.98 301.86 - 49.27 129.35 - - (431.21)
56 Benefits 12,684.78 49,294.26 186,200.00 3,882.80 16,224.59 79,800.00 266,000.00 200,481.15
62 Materials and Supplies 88.63 826.55 7,000.00 37.99 414.24 3,000.00 10,000.00 8,759.21
63 Contract Services 24,438.82 31,295.32 210,000.00 10,473.78 13,412.28 90,000.00 300,000.00 255,292.40
64 Utilities 79.82 382.95 3,500.00 34.21 164.13 1,500.00 5,000.00 4,452.92
65 Professional Development 1,473.52 17,122.20 81,900.00 631.51 7,338.09 35,100.00 117,000.00 92,539.71
Program: 2000 - General Administration Total: 61,870.04 199,793.55 944,300.00 24,937.19 80,759.25 404,700.00 1,349,000.00 1,068,447.20
Program: 2100 - Human Resources - - - -
51 Labor 10,570.57 36,661.02 140,700.00 4,530.25 15,711.86 60,300.00 201,000.00 148,627.12
52 Temporary Labor 806.40 3,032.85 8,400.00 345.60 1,299.79 3,600.00 12,000.00 7,667.36
53 Overtime 36.34 554.35 2,100.00 15.58 237.59 900.00 3,000.00 2,208.06
56 Benefits 6,405.84 21,079.26 58,800.00 2,114.00 8,060.38 25,200.00 84,000.00 54,860.36
62 Materials and Supplies - 68.87 4,900.00 - 29.52 2,100.00 7,000.00 6,901.61
63 Contract Services 4,459.47 9,854.31 67,200.00 1,911.21 4,223.29 28,800.00 96,000.00 81,922.40
64 Utilities 26.61 53.22 700.00 11.40 22.80 300.00 1,000.00 923.98
65 Professional Development 34.20 4,299.62 23,800.00 14.65 1,799.83 10,200.00 34,000.00 27,900.55
67 Other 5,137.33 150,135.75 207,900.00 2,201.72 64,343.92 89,100.00 297,000.00 82,520.33
Program: 2100 - Human Resources Total: 27,476.76 225,739.25 514,500.00 11,144.41 95,728.98 220,500.00 735,000.00 413,531.77
Program: 2200 - Public Affairs - - - -
51 Labor 11,679.48 42,630.71 148,000.00 10,081.82 30,719.76 148,000.00 296,000.00 222,649.53
52 Temporary Labor - 478.80 - - 205.20 - - (684.00)
53 Overtime 168.73 1,025.82 3,500.00 168.72 669.53 3,500.00 7,000.00 5,304.65
Month Ended September 30, 2016
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
Page 4 of 8
ADOPTED AMENDED ADOPTED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Month Ended September 30, 2016
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
56 Benefits 3,495.99 16,796.76 53,000.00 2,570.68 8,628.49 53,000.00 106,000.00 80,574.75
62 Materials and Supplies 1,241.81 1,853.34 82,500.00 10,893.88 25,070.62 82,500.00 165,000.00 138,076.04
63 Contract Services 3,407.91 14,249.66 200,600.00 48,720.19 52,559.73 200,400.00 401,000.00 334,190.61
64 Utilities 55.73 110.44 11,500.00 55.73 178.19 11,500.00 23,000.00 22,711.37
65 Professional Development 442.00 1,026.71 10,000.00 441.99 1,032.28 10,000.00 20,000.00 17,941.01
Program: 2200 - Public Affairs Total: 20,491.65 78,172.24 509,100.00 72,933.01 119,063.80 508,900.00 1,018,000.00 820,763.96
Program: 2300 - Conservation - - - -
51 Labor 13,093.59 55,490.45 102,000.00 - - - 102,000.00 46,509.55
52 Temporary Labor 504.00 3,360.00 - - - - - (3,360.00)
53 Overtime 433.23 1,104.43 8,000.00 - - - 8,000.00 6,895.57
56 Benefits 2,362.03 10,731.52 31,000.00 - - - 31,000.00 20,268.48
62 Materials and Supplies 26,130.82 30,467.82 524,000.00 - - - 524,000.00 493,532.18
63 Contract Services 3,950.00 8,536.85 303,000.00 - - - 303,000.00 294,463.15
64 Utilities 87.70 174.70 41,000.00 - - - 41,000.00 40,825.30
65 Professional Development 89.60 89.60 12,000.00 - - - 12,000.00 11,910.40
Program: 2300 - Conservation Total: 46,650.97 109,955.37 1,021,000.00 - - - 1,021,000.00 911,044.63
Program: 3000 - Finance - - - -
51 Labor 32,694.77 112,941.06 448,000.00 14,012.03 48,322.33 192,000.00 640,000.00 478,736.61
52 Temporary Labor 4,475.89 11,264.55 9,800.00 1,918.23 4,827.66 4,200.00 14,000.00 (2,092.21)
53 Overtime 434.51 1,471.36 2,100.00 186.22 292.36 900.00 3,000.00 1,236.28
56 Benefits 14,613.05 55,939.08 178,500.00 6,262.38 23,923.17 76,500.00 255,000.00 175,137.75
62 Materials and Supplies 196.76 1,413.21 4,200.00 84.32 605.65 1,800.00 6,000.00 3,981.14
63 Contract Services 3,043.89 24,109.18 98,700.00 29,867.96 38,895.93 42,300.00 141,000.00 77,994.89
64 Utilities 119.71 228.66 2,800.00 51.31 98.00 1,200.00 4,000.00 3,673.34
65 Professional Development 1,155.72 2,360.13 16,800.00 495.32 1,011.49 7,200.00 24,000.00 20,628.38
67 Other - 10.35 1,000.00 - - - 1,000.00 989.65
Program: 3000 - Finance Total: 56,734.30 209,737.58 761,900.00 52,877.77 117,976.59 326,100.00 1,088,000.00 760,285.83
Program: 3200 - Information Technology - - - -
51 Labor 16,629.85 54,613.97 203,000.00 7,127.06 26,351.98 87,000.00 290,000.00 209,034.05
52 Temporary Labor - - - - - - - -
53 Overtime - - - - - - - -
56 Benefits 4,029.87 15,322.97 72,800.00 1,727.04 9,899.99 31,200.00 104,000.00 78,777.04
62 Materials and Supplies 2,331.53 6,971.94 21,000.00 999.23 2,987.98 9,000.00 30,000.00 20,040.08
63 Contract Services 28,534.75 40,443.30 225,400.00 12,457.60 17,561.27 96,600.00 322,000.00 263,995.43
64 Utilities 237.78 578.67 3,500.00 101.91 248.01 1,500.00 5,000.00 4,173.32
65 Professional Development 8.12 4,009.43 16,100.00 3.48 1,718.33 6,900.00 23,000.00 17,272.24
Program: 3200 - Information Technology Total: 51,771.90 121,940.28 541,800.00 22,416.32 58,767.56 232,200.00 774,000.00 593,292.16
Program: 3300 - Customer Service - - - -
51 Labor 24,016.92 78,913.30 338,100.00 10,292.98 38,476.42 144,900.00 483,000.00 365,610.28
52 Temporary Labor - - 2,100.00 - - 900.00 3,000.00 3,000.00
53 Overtime 85.15 366.59 3,500.00 36.50 157.11 1,500.00 5,000.00 4,476.30
56 Benefits 10,544.65 41,134.20 163,800.00 4,930.72 25,826.72 70,200.00 234,000.00 167,039.08
Page 5 of 8
ADOPTED AMENDED ADOPTED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Month Ended September 30, 2016
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
62 Materials and Supplies 171.73 866.56 4,200.00 73.59 371.38 1,800.00 6,000.00 4,762.06
63 Contract Services 66,943.17 141,330.49 693,000.00 10,856.16 35,232.41 135,000.00 828,000.00 651,437.10
64 Utilities 61.66 8,384.42 107,100.00 26.43 3,593.33 45,900.00 153,000.00 141,022.25
65 Professional Development 73.29 1,217.14 12,900.00 31.41 31.41 5,100.00 18,000.00 16,751.45
67 Other - 20.93 - - (10.00) - - (10.93)
Program: 3300 - Customer Service Total: 101,896.57 272,233.63 1,324,700.00 26,247.79 103,678.78 405,300.00 1,730,000.00 1,354,087.59
Program: 3400 - Meter Service - - - -
51 Labor 16,901.66 59,941.47 210,000.00 - - - 210,000.00 150,058.53
53 Overtime 422.79 1,765.72 20,000.00 - - - 20,000.00 18,234.28
56 Benefits 6,979.21 22,911.65 104,000.00 149.90 6,230.77 - 104,000.00 74,857.58
62 Materials and Supplies - 183.85 4,000.00 - - - 4,000.00 3,816.15
63 Contract Services 171.44 738.30 8,000.00 - - - 8,000.00 7,261.70
64 Utilities 71.91 167.55 2,000.00 - - - 2,000.00 1,832.45
65 Professional Development - - - - - - - -
Program: 3400 - Meter Service Total: 24,547.01 85,708.54 348,000.00 149.90 6,230.77 - 348,000.00 256,060.69
Program: 4000 - Engineering - - - -
51 Labor 25,093.60 102,222.85 377,200.00 12,804.12 47,514.65 171,800.00 549,000.00 399,262.50
52 Temporary Labor - - - - - - - -
53 Overtime 327.06 1,088.78 1,400.00 140.17 466.61 600.00 2,000.00 444.61
56 Benefits 14,011.25 48,491.21 190,400.00 5,874.76 21,610.71 81,600.00 272,000.00 201,898.08
62 Materials and Supplies 361.05 1,447.70 16,100.00 38.94 87.53 6,900.00 23,000.00 21,464.77
63 Contract Services 4,570.37 67,082.46 156,100.00 2,543.73 5,444.94 66,900.00 223,000.00 150,472.60
64 Utilities 177.89 4,882.05 86,100.00 76.24 733.77 36,900.00 123,000.00 117,384.18
65 Professional Development 510.00 2,144.16 18,900.00 - 60.00 8,100.00 27,000.00 24,795.84
Program: 4000 - Engineering Surplus Total: 45,051.22 227,359.21 846,200.00 21,477.96 75,918.21 372,800.00 1,219,000.00 915,722.58
Program: 5000 - Water Production - - - -
51 Labor 47,561.70 166,039.57 626,000.00 - - - 626,000.00 459,960.43
53 Overtime 3,445.41 14,216.25 36,000.00 - - - 36,000.00 21,783.75
54 Standby 1,120.00 3,900.00 15,000.00 - - - 15,000.00 11,100.00
56 Benefits 20,805.02 81,155.03 239,000.00 - - - 239,000.00 157,844.97
61 Water Supply - 128,345.60 1,245,000.00 - - - 1,245,000.00 1,116,654.40
62 Materials and Supplies 10,931.57 41,281.01 279,000.00 - - - 279,000.00 237,718.99
63 Contract Services 7,367.87 18,129.09 341,000.00 - - - 341,000.00 322,870.91
64 Utilities 131,538.20 283,379.18 1,614,000.00 - - - 1,614,000.00 1,330,620.82
65 Professional Development 170.00 446.95 9,000.00 - - - 9,000.00 8,553.05
Program: 5000 - Water Production Total: 222,939.77 736,892.68 4,404,000.00 - - - 4,404,000.00 3,667,107.32
Program: 5100 - Water Treatment - - - -
51 Labor 16,408.46 56,793.79 217,000.00 - - - 217,000.00 160,206.21
53 Overtime 1,131.42 3,646.72 10,000.00 - - - 10,000.00 6,353.28
56 Benefits 7,203.95 27,438.07 69,000.00 - - - 69,000.00 41,561.93
62 Materials and Supplies 20,299.36 54,845.83 165,000.00 - - - 165,000.00 110,154.17
63 Contract Services 1,236.70 28,659.75 166,000.00 - - - 166,000.00 137,340.25
64 Utilities 19,923.55 21,573.60 200,000.00 - - - 200,000.00 178,426.40
Page 6 of 8
ADOPTED AMENDED ADOPTED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Month Ended September 30, 2016
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
Program: 5100 - Water Treatment Total: 66,203.44 192,957.76 827,000.00 - - - 827,000.00 634,042.24
Program: 5200 - Water Quality - - - -
51 Labor 12,254.62 42,385.80 162,000.00 - - - 162,000.00 119,614.20
53 Overtime 254.19 2,582.91 4,000.00 - - - 4,000.00 1,417.09
56 Benefits 4,874.53 19,924.13 60,000.00 - - - 60,000.00 40,075.87
62 Materials and Supplies 182.70 1,418.68 18,000.00 - - - 18,000.00 16,581.32
63 Contract Services 7,244.77 35,842.76 161,000.00 - - - 161,000.00 125,157.24
64 Utilities 6.45 83.85 2,000.00 - - - 2,000.00 1,916.15
65 Professional Development - - - - - - - -
Program: 5200 - Water Quality Total: 24,817.26 102,238.13 407,000.00 - - - 407,000.00 304,761.87
Program: 6000 - Field Maintenance Administration - - - -
51 Labor 7,510.06 22,854.71 94,500.00 1,021.22 6,372.55 10,500.00 105,000.00 75,772.74
52 Temporary Labor - - - - - - - -
53 Overtime - - - - - - - -
54 Standby 1,624.00 4,860.56 18,000.00 116.00 1,084.00 2,000.00 20,000.00 14,055.44
56 Benefits 1,689.80 6,693.50 37,800.00 635.39 4,329.56 4,200.00 42,000.00 30,976.94
62 Materials and Supplies 585.00 585.00 2,700.00 - - 300.00 3,000.00 2,415.00
63 Contract Services - - - - - - - -
64 Utilities 1,454.42 2,992.69 18,900.00 161.60 332.52 2,100.00 21,000.00 17,674.79
65 Professional Development 333.03 1,969.23 22,500.00 37.00 210.70 2,500.00 25,000.00 22,820.07
Program: 6000 - Field Maintenance Administration Tota 13,196.31 39,955.69 194,400.00 1,971.21 12,329.33 21,600.00 216,000.00 163,714.98
Program: 6100 - Water Maintenance - - - -
51 Labor 78,685.89 266,049.56 727,000.00 - (156.00) - 727,000.00 461,106.44
53 Overtime 13,618.59 55,825.53 150,000.00 - - - 150,000.00 94,174.47
56 Benefits 25,686.69 105,980.34 316,000.00 - - - 316,000.00 210,019.66
62 Materials and Supplies 19,224.08 84,795.67 232,000.00 - - - 232,000.00 147,204.33
63 Contract Services 23,374.70 33,508.69 334,000.00 - - - 334,000.00 300,491.31
64 Utilities 12,391.38 15,191.28 - - - - - (15,191.28)
Program: 6100 - Water Maintenance Total: 172,981.33 561,351.07 1,759,000.00 - (156.00) - 1,759,000.00 1,197,804.93
Program: 6200 - Wastewater Maintenance - - - -
51 Labor - - - - 9,743.48 242,000.00 242,000.00 232,256.52
53 Overtime - - - - 1,592.72 3,000.00 3,000.00 1,407.28
56 Benefits - - - 1,693.31 13,747.77 115,000.00 115,000.00 101,252.23
62 Materials and Supplies - - - 480.59 4,994.78 32,000.00 32,000.00 27,005.22
Wastewater Treatment - - - 771,927.54 2,120,776.36 6,861,600.00 6,861,600.00 4,740,823.64
63 Contract Services - - - (109,923.86) (109,634.29) 979,400.00 979,400.00 1,089,034.29
Program: 6200 - Wastewater Maintenance Total:- - - 664,177.58 2,041,220.82 8,233,000.00 8,233,000.00 6,191,779.18
Page 7 of 8
ADOPTED AMENDED ADOPTED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Month Ended September 30, 2016
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
Program: 7000 - Facilities Maintenance - - - -
51 Labor 6,643.34 21,003.55 62,300.00 738.14 4,086.96 26,700.00 89,000.00 63,909.49
53 Overtime 3,603.08 6,446.11 17,500.00 712.18 1,636.25 7,500.00 25,000.00 16,917.64
56 Benefits 2,948.68 10,174.53 25,900.00 859.00 4,028.99 11,100.00 37,000.00 22,796.48
62 Materials and Supplies 2,712.34 6,672.21 33,900.00 335.32 1,914.37 8,100.00 42,000.00 33,413.42
63 Contract Services 28,932.59 65,451.39 306,600.00 2,807.72 8,907.57 83,400.00 390,000.00 315,641.04
64 Utilities 18,871.13 28,015.09 159,200.00 8,036.56 11,922.74 61,800.00 221,000.00 181,062.17
65 Professional Development - - - - - - - -
Program: 7000 - Facilities Maintenance Total: 63,711.16 137,762.88 605,400.00 13,488.92 32,496.88 198,600.00 804,000.00 633,740.24
Program: 7100 - Fleet Maintenance - - - -
51 Labor 11,626.41 37,284.55 135,900.00 1,291.81 6,566.05 15,100.00 151,000.00 107,149.40
53 Overtime - 255.78 2,700.00 - 109.62 300.00 3,000.00 2,634.60
56 Benefits 3,184.05 12,410.23 59,400.00 353.77 3,621.63 6,600.00 66,000.00 49,968.14
62 Materials and Supplies 4,080.35 16,892.85 62,100.00 1,487.97 3,245.69 6,900.00 69,000.00 48,861.46
63 Contract Services 2,857.13 16,078.29 112,500.00 214.11 3,066.97 12,500.00 125,000.00 105,854.74
64 Utilities 9,369.82 17,866.26 113,400.00 1,041.08 1,985.11 12,600.00 126,000.00 106,148.63
65 Professional Development - - 4,500.00 - - 500.00 5,000.00 5,000.00
Program: 7100 - Fleet Maintenance Total: 31,117.76 100,787.96 490,500.00 4,388.74 18,595.07 54,500.00 545,000.00 425,616.97
Program: 8000 - Capital - - -
71 -Debt Service 39,454.56 39,454.56 4,007,000.00 - - 317,000.00 4,324,000.00 4,284,545.44
81 -Capital Improvement - - 1,070,000.00 - - 210,000.00 1,280,000.00 1,280,000.00
82 -Capital Outlay - - 239,500.00 - - 70,000.00 309,500.00 309,500.00
83 -Accounting Income Add back - - - - - - - -
Program: 8000 - Capital Total: 39,454.56 39,454.56 5,316,500.00 - - 597,000.00 5,913,500.00 5,874,045.44
Total Surplus (Deficit): 1,862,785.50$ 4,031,928.85$ -$ 256,970.10$ 572,832.80$ -$ -$ -$
Page 8 of 8
BOARD AGENDA STAFF REPORT
Agend a Item #5.d .
Meeting Date: Octo b er 26, 2016
Cons ent Item
To: G o verning Board Memb ers
From: G eneral Manager/CEO
Subject: Pumalo S treet Water Main Rep lac ement No tic e of Completio n
RECOMMENDATION:
1. Staff rec o mmends that the Board o f Direc to rs ac c ept the c o nstruc tio n of the P umalo Street Water Main
Replac ement as c o mp lete and adopt Resolutio n 2016.24 to authorize rec o rd ation of the No tic e of
Completion (NOC) fo r the contrac t to Merlin Jo hns o n Cons tructio n Inc .
2. Authorize releas e of retention monies in the amount of $24,332.03, forty-five days after ac ceptanc e o f
the work by the Bo ard .
3. Authorize releas e of Performance and P ayment Bo nds twelve (12) mo nths after p ro ject ac ceptanc e.
BACKGROUND / ANALYSIS:
On June 22, 2016, the Board o f Directo rs appro ved the award of a c o ntract to Merlin Jo hns o n Cons truc tion,
Inc . for the c ons truc tio n o f the P umalo S treet Water Main Replac ement in the amo unt o f $486,640.50. T his
water line p ro ject replac es ap p ro ximately 2,267 l.f. o f aging and und ers ized water line that has exp erienc ed
numero us failures o ver the p as t several years . Ad d itionally, this p ro ject was lo cated along the fro ntage o f Hunt
Elementary S cho o l and to minimize disrup tion the c ons tructio n oc curred during s c hool summer break. To
ensure that this tight cons truction windo w could b e met, the Bo ard als o authorized the General Manager/C EO
to p urc hase materials for the projec t in an amount no t to exc eed $130,000.
The c o ns truc tion o n the water line b egan o n June 28, 2016 and with the exc ep tion o f final p aving, the work was
s ubstantially c omplete b y Augus t 1, 2016 with the final tie-in o cc urring o n Augus t 17, 2016. Hunt Elementary
res umed s c hool s es s io n on Augus t 8th and as such the final paving was not completed until Septemb er 10,
2016.
Upon completio n of the projec t, a change order was ap p ro ved to reflect the d ifferenc e in c o s ts assoc iated with
the ac tual c ons tructed quantities vs . b id quantity. T his change order res ulted in a net c red it o f $2,772.54
b ringing the final c ontrac t value to $483,867.96. Materials purc has ed by the Dis tric t for the pro jec t amounted to
$116,557.92 fo r a total c o nstruc tion c o s t o f $600,425.88.
AGENCY IDEALS AND ENDEAVORS:
Id eals and End eavor I - Encourage Inno vative Inves tments To P ro mo te Sus tainable Benefits
(A) - Develop projec ts and p ro grams to ensure s afe and reliable s ervic es
(C) - Enhanc e emergency preparednes s program
REVIEW BY OTHERS:
This agend a item has b een reviewed by Operations and F inance Department.
FISCAL IMPACT :
This p ro ject is funded in the F Y 2016-17 Cap ital Imp ro vement Program.
ATTACHMENTS:
Description Type
Resolution 201 6.2 4 Resolution Letter
Notice of Comple tion Backup Material
East Valley Water District
Resolution 2016.24
Page 1 of 1
RESOLUTION 2016.24 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT
ACCEPTING NOTICE OF COMPLETION Merlin Johnson Construction, Inc.
BE IT HEREBY RESOLVED, by the Board of Directors of the East Valley Water District, as follows:
WHEREAS, based upon the certificate of completion executed by the District for the
construction of 2,267 lineal feet of 8” water main and all appurtenances in Pumalo Street
between Golden Avenue and Del Rosa Avenue in the City of San Bernardino, and has been
constructed for East Valley Water District by Merlin Johnson Construction, Inc.
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors hereby
determine that said contract is completed and the President and Secretary are hereby authorized
to execute a Notice of Completion on behalf of the District, and the Secretary is hereby
authorized and directed to record said Notice of Completion in the office of the County Recorder,
County of San Bernardino, State of California.
* * * * *
The foregoing resolution was duly adopted at a meeting of the Board of Directors of the
East Valley Water District upon motion duly made, seconded and carried on October 26, 2016.
ADOPTED this 26th day of October 2016.
Ayes: Noes: Absent:
Abstain:
____________________________ Ronald L. Coats Board President
I HEREBY CERTIFY that the foregoing is a full, true and correct copy of Resolution 2016.24
adopted by the Board of Directors of East Valley Water District at its regular meeting held
October 26, 2016.
__________________________ John Mura
Secretary
RECORDING REQUESTED BY ]
Martha Duran ]
AND WHEN RECORDED MAIL TO ]
]
]
Name East Valley Water District ]
Street 31111 Greenspot Road ]
Address Highland, CA 92346 ]
Attn: Engineering Department ]
City & W-2167 ]
State ]
FEE EXEMPT PURSUANT TO GOVERNMENT CODE
SECTION 6103
____________________________________________________________________________________________________
SPACE ABOVE THIS LINE FOR RECORDER’S USE
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. (See reverse side for Complete
requirements.)
Notice is hereby given that:
1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property
hereinafter described:
2. The full name of the owner is East Valley Water District
3. The full address of the owner is 31111 Greenspot Road, Highland CA 92346 San Bernardino County
4. The nature of the interest or estate of the owner is, in fee.
None
(If other than fee, strike “In fee” and insert, for example, “purchaser under contract of purchase, “or lessee”)
5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants
in common are:
NAME ADDRESS
East Valley Water District 31111 Greenspot Road, Highland CA 92346
6. A work of improvement on the property hereinafter described was completed on September 16, 2016.The work done
was: Construction of 2,267 lineal feet of 8” water main with all appurtenances in Pumalo Street between Golden Avenue
and Del Rosa Avenue.
7. The name of the contractor, if any, for such work of improvement was_________________________________________
Merlin Johnson Construction, Inc. 06/28/2016
(If no contractor for work of improvement as a whole, insert “none” (Date of Contract)
8. The property on which said work of improvement was completed is in the City of San Bernardino in the County of San
Bernardino , State of California, and is described as follows:
Portion of Orange Grove Tract 4834, Tract 4592 and Tract 5256, Lots 1 – 6, blocks 10 & 13, Parcel Map 19, 20, 28, 29,
39, 41, 41 in book 150 and 272, in the Recorders Office of said County.
9. The street address of said property is “None” (If no street address has been difficulty assigned, insert, “none”.)
Date: October 26, 2016
Verification for Individual Owner
________________________________________________________________ Signature of owner or corporate officer of owner named in paragraph 2 or his agent
Ronald L. Coats, Board President
East Valley Water District
VERIFICATION
I, the undersigned, say: I am the Board Secretary the declarant of the foregoing
(“President of “, “Manager of”, “A partner of”, “Owner of”. Etc.)
notice of completion; I have read said notice of completion and know the contents thereof; the same is true of my knowledge.
I declare under penalty of perjury that the foregoing is true and correct.
Executed on October 26, , 2016 , at Highland , California. (Date of signature.) (City, where signed.)
________________________________________________________________
(Personal signature of the individual who is swearing that the contents of the
notice of completion are true.)
John Mura, Board Secretary
East Valley Water District
BOARD AGENDA STAFF REPORT
Agend a Item #5.e.
Meeting Date: Octo ber 26, 2016
Co nsent Item
To: Go verning Bo ard Members
From: General Manager/CEO
Subject: Investment Report for Quarter End ed Sep tember 30, 2016
RECOMMENDATION:
S taff rec ommends that the Bo ard of Direc tors acc ep t and file the attached Inves tment Rep ort for the q uarter ended,
S ep temb er 30, 2016.
BACKGROUND / ANALYSIS:
California Government C ode §53646(b ) requires the Treas urer o r CFO of a loc al agenc y to s ubmit a quarterly rep ort
on the agency’s inves tments to the legislative b od y o f the agenc y within 30 days o f the end of eac h quarter.
Discussion
The attached s c hedule s hows all of the Distric t’s c ash and investments, restricted and unrestric ted , as of Sep tember
30, 2016. Attac hment A s hows the inves tment s ec urities p urc has ed and retired d uring the quarter July to Sep tember
2016. Inc reases and dec reases in highly liquid funds, suc h as LAIF, are explained in the narrative belo w.
Unrestricted Investments
LAIF
The b alanc e held in the Local Agency Inves tment Fund at the beginning of the q uarter was $11,639,816. The District
mad e one withdrawal fo r $1,600,000 in Sep tember to co ver debt s ervice payments in Sep tember and Oc to ber for the
2010 and 2013 b ond s, and for the US Bank loan. In add itio n, interest earned d uring last q uarter o f $18,014 was posted
to the ac c ount in July, res ulting in an end ing b alanc e o f $10,057,830.
LAIF earnings fo r the quarter ended S ep temb er 30th were $17,336, c alc ulated at an apportionment rate o f 0.60%; up
from 0.55% which had been in effect for the p revio us quarter. T he earnings were po sted to the Dis tric t’s ac c ount on
Oc to ber 15th, 2016.
Citizen’s Bus ines s Bank (CBB) Wealth Management
The total (b oo k) value o f the assets held with CBB inc reased $6,274 to $5,550,359 d uring the quarter ended 9/30/16.
The balance in this acc ount is held b oth in a mo ney market account ($229,549) and in a portfolio o f Treas ury and
federal agenc y securities s hown on Attachment A.
Net interest p ayments rec eived o n securities in the Distric t’s p ortfolio were $10,784 and funds held in mo ney market
ac c ounts earned $617. Earnings were offset b y a $3,034 amo rtization c harge agains t premiums p aid on the acq uisition
of certain bo nds , and inves tment manager fees paid during the quarter were $2,093.
There were no Dis trict transfers to or from this inves tment ac c ount during the q uarter.
The follo wing s c hedule s ummarizes the ac tivity for Unrestric ted Investments during the Quarter ended September 30,
2016:
Restricted Investments
Trust ac c ounts with Union Bank are us ed to safeguard fund s whic h are restricted by bo nd covenants . The remaining
ac c ounts at Union Bank are used to rec eive Distric t d ep os its , from whic h the Trustee pays Dis trict bo ndho ld ers.
S emiannual bond payment d ates are April 1st and Oc to ber 1st.
S ummary Sc hedule o f Union Bank Trustee Ac c ounts
The following s c hedule s ummarizes ac tivity in the Union Bank ac c ounts for the Quarter end ed Sep tember 30, 2016:
AGENCY IDEALS AND ENDEAVORS:
Ideals and Endeavor II - Maintain An Environment Committed To Elevated Pub lic Service
(E) - Prac tice transp arent and ac c ountable fisc al management
FISCAL IMPACT :
There is no fis c al impact ass oc iated with this agend a item.
Reco mmend ed by:
Jo hn Mura
General Manager/C EO
Res pec tfully sub mitted :
Brian Tompkins
Chief Financial Officer
ATTACHMENTS:
Description Type
Investment Report for the Quarter Ended September 30, 2016 Backup Material
Attachment A - CBB Investment Activity Repo rt Quarter Ended
September 30, 2016 Backup Material
EAST VALLEY WATER DISTRICT
Investment Activity
Quarter Ended September 30, 2016
Market
Purch Units /Maturity Adjusted Cost Matured /Adjusted Cost Value
Date Issuer CUSIP Yield Face Value Date 07/01/2016 Purchases Called 09/30/2016 09/30/2016
04/19/12 FHLB Series YP-2017 3133XNDB2 5.250%25,005.01 06/15/17 28,464.82 839.89 27,624.93 25,664.78
01/27/16 Federal Home Loan Bank 3130A6XY8 2.000%100,000 01/27/21 100,000.00 100,000.00 100,236.00
04/25/16 Federal Home Loan 3130A7J55 2.000%04/29/21 100,000.00 100,000.00 -
08/03/16 Federal Home Loan 3130A8WW9 1.300%100,000 05/01/20 - 100,000.00 100,000.00 99,733.00
03/03/14 US Treasury Note 912828SY7 0.625%300,000 05/31/17 297,937.50 297,937.50 300,060.00
10/19/15 Fannie Mae 3136G0S28 1.700%10/23/20 354,645.00 354,645.00 -
03/15/16 Fannie Mae 3136G3CK9 1.520%300,000 06/15/20 299,745.00 299,745.00 300,102.00
07/28/16 Fannie Mae 3136G3J30 1.600%100,000 07/28/21 - 100,000.00 100,000.00 99,871.00
11/30/15 Fannie Mae 3136G2UN5 1.500%100,000 05/30/19 100,000.00 100,000.00 100,100.00
08/04/16 Fannie Mae 3136G3XV2 100,000 07/27/17 - 99,750.00 99,750.00 99,389.00
08/24/16 Fannie Mae 3135G0N66 1.400%100,000 08/24/20 - 99,981.00 99,981.00 100,009.00
08/25/16 Fannie Mae 3136G3Y33 1.400%300,000 08/25/21 - 300,000.00 300,000.00 300,036.00
10/27/15 Freddie Mac 3134G3F88 1.500%100,000 08/28/19 100,881.00 100,881.00 101,334.00
10/28/15 Freddie Mac 3134G73K5 1.700%10/28/20 99,950.00 99,950.00 -
10/29/15 Freddie Mac 3134G7V65 1.450%10/29/19 100,000.00 100,000.00 -
10/29/15 Freddie Mac 3134G7S28 1.350%04/29/19 100,000.00 100,000.00 -
10/29/15 Freddie Mac 3134G72Q3 1.250%200,000 04/29/19 200,000.00 200,000.00 200,018.00
10/29/15 Federal Home Loan 3130A6NA1 1.400%100,000 10/29/19 100,000.00 100,000.00 99,670.00
11/17/15 Freddie Mac 3134G76G1 1.050%300,000 05/17/18 300,000.00 300,000.00 299,931.00
11/30/15 Freddie Mac 3134G83X5 1.350%11/26/18 200,000.00 200,000.00 -
07/26/16 Freddie Mac 3134G9J40 1.000%200,000 04/26/19 - 200,000.00 200,000.00 200,014.00
07/27/16 Freddie Mac 3134G9AF4 1.050%320,000 04/26/19 - 319,968.00 319,968.00 320,115.20
08/25/16 Freddie Mac 3134G95L7 1.600%200,000 08/25/21 - 200,000.00 200,000.00 199,770.00
09/20/16 Freddie Mac 3134GALQ5 1.300%100,000 09/20/19 - 100,000.00 100,000.00 100,003.00
09/30/16 Freddie Mac 3134GAHK3 1.600%200,000 09/30/21 - 200,000.00 200,000.00 200,192.00
08/27/14 Tenn Valley Authority 880591EQ1 1.750%272,000 10/15/18 274,769.92 274,769.92 276,588.64
11/23/12 US Treasury Note 912828MA5 2.750%500,000 11/30/16 503,829.90 503,829.90 502,025.00
06/14/16 Federal Home Loan Bank 3130A8EN9 1.640%100,000 100,000.00 100,000.00 100,021.00
Activity (Book Value)
Attachment A
EAST VALLEY WATER DISTRICT
Investment Activity
Quarter Ended September 30, 2016
Market
Purch Units /Maturity Adjusted Cost Matured /Adjusted Cost Value
Date Issuer CUSIP Yield Face Value Date 07/01/2016 Purchases Called 09/30/2016 09/30/2016
Activity (Book Value)
08/13/13 Federal Farm Credit Bank 3133ECWV2 0.300%200,000 12/07/16 199,660.00 199,660.00 200,224.00
12/02/13 US Treasury Note 912828UE8 0.750%500,000 12/31/17 497,612.31 497,612.31 500,215.00
05/27/16 Fannie Mae 3136G15S4 1.250%200,000 12/27/19 199,250.00 199,250.00 200,072.00
08/30/16 Fannie Mae 3136G35C5 1.400%100,000 08/25/21 - 100,000.00 100,000.00 99,834.00
10/29/15 Freddie Mac 3134G7U82 1.750%10/29/20 499,900.00 499,900.00 - -
05/18/16 Freddie Mac 3134G9DS3 1.750%02/18/21 200,000.00 200,000.00 - -
08/25/16 Freddie Mac 3134G93Q8 1.680%200,000 08/25/21 - 199,800.00 199,800.00 199,694.00
5,317,005 4,956,645.45 2,019,499.00 1,655,334.89 5,320,809.56 5,324,921.62
Attachment A
Recommended by:
Jo hn Mura
General Manager/CEO
Res p ec tfully s ub mitted :
Justine Hendric ks en
Dis tric t Clerk
BOARD AGENDA STAFF REPORT
Agenda Item #5.f.
Meeting Date: Octo ber 26, 2016
Co nsent Item
To: Governing Bo ard Memb ers
From: General Manager/CEO
Subject: Direc tors ' fees and exp ens es for Sep temb er 2016
RECOMMENDATION:
Ap p ro ve the Governing Board Memb ers ’ fees and expens es fo r September 2016.
BACKGROUND / ANALYSIS:
T he Board has instruc ted staff to lis t all d irec tor fees and exp ens es as a s ep arate agenda item to s how full fisc al
transparenc y. O nly after Board review and ap p ro val will the c o mpens ation and exp ens es be p aid.
AGENCY IDEALS AND ENDEAVORS:
Ideals and Endeavor II - Maintain An Enviro nment Committed To Elevated P ublic Servic e
(E) – Practice transparent & acc o untab le fis cal management
REVIEW BY OTHERS:
T his agend a items has been reviewed b y the Ad minis tratio n department.
FISCAL IMPACT :
T he fis c al imp ac t as s o c iated with this agenda item is $6,598.32 whic h is inc luded in the c urrent fisc al b udget.
ATTACHMENTS:
Description Type
Directors Fees and Expenses Septembe r 201 6 Backup Material
BOARD AGENDA STAFF REPORT
Agend a Item #6.
Meeting Date: Octo ber 26, 2016
Dis cus s io n Item
To: Governing Bo ard Memb ers
From: General Manager/CEO
Subject: Review Draft Comp rehensive Annual Financial Rep o rt 2015-16
RECOMMENDATION:
Staff rec o mmend s that the Board of Directo rs review and approve the attached Comprehens ive Annual Financial
Rep o rt (CAF R) and audit repo rts.
BACKGROUND / ANALYSIS:
Attached is the Eas t Valley Water District Comprehens ive Annual Financial Rep o rt (CAF R) for the fis cal year
end ed June 30, 2016. The CAF R includes the Dis tric t annual financ ial s tatements with ac companying note
d isc lo s ures , Management Dis cus sion and Analys is , and statis tic al information c omp iled b y s taff. T he C AFR is
ac companied b y an audit opinion letter is s ued b y the Dis tric t’s CPA firm Van Lant & F ankhanel, which
c o nduc ted an aud it in ac cord anc e with aud iting s tand ards generally acc ep ted in the United States o f Americ a and
guidelines es tablis hed by the Califo rnia S tate Contro ller for S p ec ial Dis tricts .
Als o in this year ’s CAFR is a c opy of the Certific ate o f Achievement fo r Exc ellence in Financ ial Rep orting
rec eived for las t year ’s rep o rt. This year ’s rep o rt is in draft form, b ut will be finalized for s ub mis s ion and
c o nsideration for the GFOA award later this month, as eac h year ’s C AFR mus t b e cons id ered fo r the award
b ased o n its own merits.
AGENCY IDEALS AND ENDEAVORS:
Ideals and Endeavor II - Maintain An Enviro nment Committed To Elevated P ublic Servic e
(E) - Practice transparent & acc o untab le fis cal management
REVIEW BY OTHERS:
T his agend a item has b een reviewed b y the Financ e and Po licy S tanding Co mmittee.
FISCAL IMPACT :
T here is no fis c al imp ac t as s o c iated with this agenda item.
Recommended by:
Jo hn Mura
General Manager/CEO
Res p ec tfully s ub mitted :
Brian To mpkins
Chief Financial Offic er
ATTACHMENTS:
Description Type
2015-16 CAFR Presentation Presentation
Draft CAFR 2 01 5-16 Backup Material
•Overview
•Financial Condition
•Capital Asset Condition
•Debt Service Coverage
•Questions
2
FY 2015-16 CAFR ENDING JUNE 30
•Financial Condition-Deterioration in Liquidity
−$1.6 Million in Conservation Rebates
−$1.6 Million Decline in Water Sales (12.4%)
•Spent Down Unrestricted Reserves
−$435 thousand to complete pipeline project
−$4.4 million borrowed for SNRC
•Significant Investment in Capital Assets
−Spent $11.3 million on Asset Acquisition / Construction
−Completed 3 Major CIP Projects
•Met Debt Service Coverage Requirements
3
HIGHLIGHTS
PRIOR YEAR COMPARISON
4
FY 2015-16 FY 2014-15
Operating Revenue $ 33,024,082 $ 30,743,445
Operating Expenses (32,655,921) (29,146,339)
Operating Income 368,161 1,597,106
Non-Operating Revenue 977,680 901,108
Non-Operating Expenses (1,843,440) (1,980,062)
Contributions 732,642 596,940
235,043 1,115,092
Special Items (2,413,478)
Increase In Net Position $ 235,043 $ (1,298,386)
FINANCIAL CONDITION
5
FY 2015-16 EXPENDITURES
6
FINANCIAL CONDITION
7
FINANCIAL CONDITION
8
FINANCIAL CONDITION
9
CAPITAL ASSET CONDITION
10
CAPITAL ASSET CONDITION
11
DEBT SERVICE COVERAGE
12
DEBT SERVICE COVERAGE
13
BOARD AGENDA STAFF REPORT
Agend a Item #7.
Meeting Date: Octo ber 26, 2016
Dis cus s io n Item
To: Governing Bo ard Memb ers
From: General Manager/CEO
Subject: Was tewater Treatment R ate S tudy
RECOMMENDATION:
T his agend a item is pres ented fo r informatio n only.
BACKGROUND / ANALYSIS:
In 1957, the C ity of San Bernardino and the East Valley Water Dis tric t entered into a Joint Exercis e of P owers
Agreement (JPA) und er whic h the City provid es was tewater treatment servic es to Dis trict cus to mers . The JPA
s tip ulates that the City is res pons ib le fo r s etting wastewater treatment rates , and the Dis tric t is res pons ib le fo r
c harging the rates to Dis tric t c usto mers and then remitting the c o llec ted c harges to the City.
In S ep temb er 2015, the City ad o p ted a three phas e inc rease in was tewater treatment rates , with effective dates o f
Oc tober 1, 2015, July 1, 2016 and July 1, 2017. T he Dis tric t has implemented the firs t two rate adjus tments
utilizing pas s thro ugh provis ions und er Califo rnia Government Cod e (CGC ) §53756. However, the final phas e
d oes not q ualify fo r pas s -thro ugh treatment und er this c o d e s ection.
CGC §53756 allows agenc ies s uc h as the Distric t to pass through to c usto mers inc reases in who les ale water, o r
was tewater treatment charges witho ut having to c o nduct a pub lic hearing in ac cordanc e with Propo s ition 218.
T he sec tio n als o es tablis hes requirements fo r using the p ass thro ugh provision, includ ing:
a p ro vis io n for auto matic adjustments that p ass thro ugh inc reas es adopted by the wholes ale agenc y must
be includ ed in an adopted s chedule of rates , fees and c harges
the adopted s chedule of rates , fees and c harges mus t ap p ly to a p eriod no t to exceed 5 years
Eas t Valley Water Dis tric t’s las t Pro p 218 hearing fo r wastewater treatment rates was held in Novemb er 2011,
therefore the pas s thro ugh provision ad o pted at that time may not extend pas t No vemb er 2016. As a result, the
City inc reas e effective on July 1, 2017 mus t be ad o pted at a pub lic hearing in ac cordanc e with Prop 218.
Recommended by:
Jo hn Mura
General Manager/CEO
Res p ec tfully s ub mitted :
Brian To mpkins
Chief Financial Offic er
At the No vember 9, 2016 regular b oard meeting, s taff will req ues t Bo ard actio n to es tablis h a timeline fo r
adoptio n of the phas e three rate inc reas e und er P rop 218. A draft p ro p osal fo r the Pro p 218 process is pres ented
b elow:
November 9, 2016 Call for pub lic hearing and approve notice of hearing
Dec ember Mail notic es to property owners and o thers affec ted b y
rates
January 25, 2017 o r
February 8, 2017
Ho ld Pub lic Hearing
July 1, 2017 Phas e 3 of treatment rates effective
AGENCY IDEALS AND ENDEAVORS:
Ideals and Endeavor II - Maintain An Enviro nment Committed To Elevated P ublic Servic e
(E) - Practice transparent & acc o untab le fis cal management
FISCAL IMPACT :
T here is no fis c al imp ac t as s o c iated with this agenda item.
ATTACHMENTS:
Description Type
Wastewater Tre atment Rate Study P resentation Presentation
•Treatment by San Bernardino Municipal Water Department
−City of San Bernardino City Council is Responsible for Rate Setting
2EAST VALLEY WATER DISTRICT
WASTEWATER TREATMENT TODAY
EVWD is Obligated to Pay Fees Approved By the City
100% of Wastewater Treatment Fees Sent to the City Including Development Fees
EVWD Has No Ownership of Treatment Facilities
EVWD Has No Input in Long-Term Planning/Spending
90-Day Termination of Service Clause Outside City Limits
LONG-TERM CONTRACT
1 An agency
cannot collect
revenue beyond
what is
necessary to
provide service.
2 Revenues
derived by the
charge shall not
be used for any
purpose other
than that for
which the
charge was
imposed.
3 The amount of
the fee may not
exceed the
proportional
cost of service
for the parcel.
4 No charge may
be imposed for
a service unless
that service is
actually used or
immediately
available to
the owner of
property.
5 A written notice
of the proposed
charge shall be
mailed to the
record owner of
each parcel at
least 45 days
prior to the
public hearing.
6 Rates may not
be passed in
perpetuity, and
must be
updated at least
every 5 years.
3EAST VALLEY WATER DISTRICT
SETTING WASTEWATER RATES WITH PROPOSITION 218
PASS THROUGH PROVISION
•California Government Code
Section 53756
•Allows for Specific Pass
Through Charges
•Maximum of Five Years
•Public Agency May Adopt a
Schedule of Automatic Adjustments
for Wastewater Treatment
−If an Agency Purchases Wastewater
Treatment From a Public Agency
that Adopts the Charges
4EAST VALLEY WATER DISTRICT
AB 3030/ 2567
Wastewater Treatment
5 Years
January 2012
March 2016
July 2016
TREATMENT FEES
•EVWD Rates Last Updated in 2011
•Cost of $7.6 Million/Year
•Beginning 2015 Separate Fees for
EVWD and Loma Linda
•New Rates Based on 2015 Rate
Study and Capital Improvement Plan
•City Held Public Hearing
September 2015
−First Increase Took Effect
October 1, 2015
−March 1, 2016 for EVWD
5EAST VALLEY WATER DISTRICT
City of San Bernardino
Adopted Rates
Effective Date Increase Status
October 1, 2015 8.5%Implemented
July 1, 2016 8.5%Implemented
July 1, 2017 3.25%Pending Hearing
$21,000 Additional Monthly Cost
$.70 Cost Per Single Family Account
6EAST VALLEY WATER DISTRICT
WHAT IS THE PROCESS?
November 9
•Schedule
Public Hearing
Notice for
Hearing
•December 2016
Public Hearing
•January/
February 2017
Implementation
•If Approved
•July 1, 2017
BOARD AGENDA STAFF REPORT
Agenda Item #8.
Meeting Date: October 26, 2016
Discussion Item
To: Governing Board Members
From: General Manager/CEO
Subject: Program Management Services Agreement for the Sterling Natural Resource Center
RECOMMENDATION:
Approve the content of the proposal from AKD Consulting for Program Management Services and refer
the action to San Bernardino Valley Municipal Water District as it relates to the Sterling Natural Resource Center.
BACKGROUND / ANALYSIS:
In 2015, San Bernardino Valley Municipal Water District (Valley District) and East Valley Water District (District)
entered into a framework agreement laying the groundwork for regional recycled water projects. The
Sterling Natural Resource Center (SNRC) is a result of this agreement, Valley District is the lead agency of
this project, performed in cooperation with the East Valley Water District.
Throughout the process, Valley District and East Valley Water District have worked together to issue an RFQ for
the Statement of Qualifications for this Design-Build Project. The Statements of Qualifications are
currently under review. Following the review of the Qualifications and interview of firms a short list will be
determined. Once the group of firms have been short listed they will be sent the Request of Proposals to identify
a lump sum bid for the SNRC. The program elements and programs are driven by budgets, delivery dates and
performance, thus it underscores the importance of a programmatic approach that focuses on inter-dependencies
to managing a portfolio of multiple program elements. In the case of SNRC, the program elements are a water
recycling plant, administration building and learning center along with various pavilions that serve as public
use facilities, an effluent pumping station and conveyance pipelines for groundwater recharge, sewer collection
pipelines with lift stations to bring sewer flows to the water recycling plant as well as a number of
infrastructure improvements to the city roads, storm drain and other dry utilities such as electrical power. Within
the program, it is thus essential to prioritize and streamline project delivery taking advantage of technical
innovation and economies of scale with value engineering and prudent decision making while being sensitive to
the internal and external communications. The Scope of Work for the Program Management services is outlined
in the AKD Consulting proposal.
Through a competitive process Kennedy/Jenks Consultants was selected by EVWD in February 2015 to furnish
the services as a Program Manager for the SNRC and provided these services until June 2015 when the Program
Manager left their employment. Subsequently, Hall & Foreman was brought in to provide a Program
Manager and that Program Manager left their employment in December 2015. The rates proposed by AKD
Consulting are competitive and compare well with the Schedule of Fees provided by Kennedy/Jenks
Consultants selected through a competitive process. Furthermore, AKD Consulting has been involved in
this project since its inception with the feasibility study and has a lot of institutional knowledge. As a
result of AKD Consulting involvement in this project, AKD Consulting is disqualified from bidding, or
partnering with any firms that are proposing on the Design Build project.
The Program management Services are a covered expense under the District’s SRF application.
In accordance with the framework agreement, Valley District is the authorizing agency and East Valley
Water District is financially responsible for all contracts relating to the SNRC.
AGENCY IDEALS AND ENDEAVORS:
Ideals and Endeavor I - Encourage Innovative Investments To Promote Sustainable Benefits
(A) - Develop projects and programs to ensure safe and reliable services
REVIEW BY OTHERS:
This agenda item has been reviewed by the District's Legal Counsel.
FISCAL IMPACT:
This fiscal impact associated with this item is $950,000, which is the not-to-exceed contract amount. The budget
has been developed to cover services over a two year period, through the Sterling Natural Resource
Center project completion. Services will be provided on a time and materials basis with the District being
billed for actual time spent.
Recommended by:
John Mura
General Manager/CEO
ATTACHMENTS:
Description Type
Program Management Services Proposal Backup Material
AKD CONSULTING
3 Coral Cove Way, Dana Point, California 92629-2735
T 949.388.0232 C 909.224.3160 www.akdconsulting.com
October 19, 2016
San Bernardino Valley Municipal Water District
380 East Vanderbilt Way
San Bernardino, CA 92408
Attention: Mr. Doug Headrick, P.E.
General Manager
Subject: Proposal to Provide Program Management Services for the Sterling Natural
Resource Center (SNRC)
Dear Mr. Headrick:
Pursuant to our recent conversations, AKD consulting is pleased to submit this proposal to
provide Program Management Services for the SNRC program. This program is a result of the
Framework Agreement between East Valley Water District and San Bernardino Valley
Municipal Water District (Districts). This regional project will produce water to recharge the
Bunker Hill Groundwater Basin, thus providing the customers of the Districts with a drought
proof local water supply resource.
Understanding and Scope of Work
Based on our discussions we have developed the understanding and the Scope of Work as
follows. It is our understanding that the SNRC program is currently at a stage where the
Statements of Qualifications (SOQ) from Design Builders are being reviewed. Following the
review of the SOQ’s and interviews a short-list would be prepared for the Design Builders to
receive the Request for Proposals (RFP). The bridging documents to accompany the RFP are
also currently under preparation by Kennedy/Jenks Consultants, these bridging documents will
outline the design criteria for each one of the processes of the water recycling plant for an initial
capacity of 7.5 Million Gallons a Day (MGD) and an ultimate capacity of 10 MGD . Also the
preliminary design of the effluent pumping station and conveyance pipelines to the discharge
locations of City Creek and Redlands Basins for groundwater recharge is a part of the bridging
documents. The Administration Building, Interpretive Learning Center and public pavilions,
concepts and drawings would also to be included in those documents along with miscellaneous
infrastructure improvements for the city roads, storm drain etc. Another important element is the
sewer collection pipelines along with any lift stations to bring the sewer flows to the SNRC.
Proposal to Provide Program Management Services for the Sterling Natural Resource
Center (SNRC) October 19, 2016
2
Scope of Work
Whereas program elements and programs are driven by budgets, delivery dates and performance,
it underscores the importance of a programmatic approach that focuses on interdependencies to
managing a portfolio of multiple program elements. In the case of SNRC the program elements
are a water recycling plant, administration building and learning center along with various
pavilions that serve as public use facilities, effluent pumping station and conveyance pipelines
for groundwater recharge, sewer collection pipelines with lift stations to bring sewer flows to the
water recycling plant as well as a number of infrastructure improvements to the city roads, storm
drain and other dry utilities such as electrical power. Within the program, it is thus essential to
prioritize and streamline project delivery taking advantage of technical innovation and
economies of scale with value engineering and prudent decision making while being sensitive to
the internal and external communications. The basic outline of the Scope of Work is as follows:
1. Participate in meetings for the development of bridging documents being developed by
Kennedy/Jenks Consultants.
2. Participate in developing the RFP and incorporating the bridging documents to receive a
lump sum price from the short listed Design Builders.
3. Coordinate the permitting process with the Regional Water Quality Control Board and
other agencies.
4. Coordinate and follow through on the State Revolving Fund (SRF) application with the
State of California, Department of Water Resources.
5. Coordinate the work of several consultants for submittals to the various regulatory
agencies and provide contract administration.
6. Evaluate and review the proposals received by the Districts from the Design Builders and
participate in the selection process.
7. Participate in the design of the facilities by the Design Builder to the 60%, 90% and final
design and provide insights to achieve project objectives.
8. Review progress schedules, reports, schedule of values and payments of the Design
Builder during the design and construction of facilities.
9. Participate in meetings with the Design Builder during construction.
10. Participate in partnering as well as value engineering sessions with the Design Builder.
11. Serve as the Owner’s representative for the Quality Assurance of the Program. Provide an
expert panel (consisting of up to four experts in water recycling/reuse) which will meet
once per quarter and provide expert advice on the design and construction of the
facilities.
12. Review daily reports, material testing results and any non conformance reports.
13. Monitor conformance to contract documents.
14. Assist in document controls during construction.
15. Provide summary level rollup progress reports to the Districts’ management.
16. Provide contract administration including change management, negotiations and claims
avoidance.
17. Provide assistance in review of O & M manuals, coordination with permitting authorities
and consultants for conformance with the discharge permit requirements.
18. Assist in the plant startup, commissioning as well as closeout of the project.
Proposal to Provide Program Management Services for the Sterling Natural Resource
Center (SNRC) October 19, 2016
3
Fee
Based on the understanding and scope of work, it is estimated that the Program Manager services
will be provided on the basis of 30 hours/week for the duration of two years by the undersigned.
The expert panel will meet once per quarter for a full day, a total of seven times, with a budget of
16 hours per meeting per expert including the meeting preparation time. The services will be
provided on a time and material basis, in accordance with the attached fee schedule. Based on
these assumptions, the not to exceed budget for our fee is estimated to be $950,000 for two years.
It is understood that the Districts have the option to renew the contract for an additional year.
AKD Consulting appreciates this opportunity to submit this proposal and we look forward to
providing these services to the Districts. Should you require any additional information, please
do not hesitate to contact me on my mobile phone at 909-224-3160 or by email at
ash@akdconsulting.com
Thank you for the opportunity to be of continued service to the East Valley Water District and
San Bernardino Valley Municipal Water District.
Sincerely,
Ashok K. Dhingra, P.E., S.E.
Principal
ACCEPTED
By: _____________________________ Date: ___________________________
Title: ________________________
AKD CONSULTING
3 Coral Cove Way, Dana Point, CA 92629-2735
T 949.388.0232 C 909.224.3160 www.akdconsulting.com
SCHEDULE OF FEES 2016 -2017
Classification Hourly Rates*
Principal (Ash Dhingra) $260
Expert Panel Members $330
Mileage will be charged per IRS regulations currently at $0.54/mile.
Other direct costs and sub-consultants will be charged at cost plus 10%.
*Subject to adjustment per CPI for future years