HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 12/14/2016REGULAR BOARD MEETING
Closed Session Begins at 4:30 PM
December 14, 2016 - 5:30 PM
31111 Greenspot Road, Highland, CA 92346
AGENDA
"In order to comply with legal requirements for posting of agenda, only those items filed
with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday
meeting not requiring departmental investigation, will be considered by the Board of
Directors".
CALL TO ORDER
ROLL CALL OF BOARD MEMBERS
PUBLIC COMMENTS
Any person wishing to speak to the Board of Directors is asked to complete a Speaker
Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is
limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State
of California Brown Act, the Board of Directors is prohibited from discussing or taking
action on any item not listed on the posted agenda. The matter will automatically be
referred to staff for an appropriate response or action and may appear on the agenda at a
future meeting.
AGENDA - This agenda contains a brief general description of each item to be
considered. Except as otherwise provided by law, no action shall be taken on any item not
appearing on the following agenda unless the Board of Directors makes a determination
that an emergency exists or that a need to take immediate action on the item came to the
attention of the District subsequent to the posting of the agenda.
1.Approval of Agenda
RECESS INTO CLOSED SESSION
CLOSED SESSION
2.CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
[Government Code Section 54956.9(d) (1)]
Name of Case: Socal Environmental Justice Alliance v. San Bernardino Valley
Municipal Water District, et al.,
San Diego Superior Court Case No. 37-2016-00032816-CU-TT-CTL
3.CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
[Government Code Section 54956.9(d) (1)]
Name of Case: City of San Bernardino v. East Valley Water District, et al.,
San Diego Superior Court Case No. 37-2016-00038119-CU-WM-CTL
5:30 PM RECONVENE MEETING
PLEDGE OF ALLEGIANCE
ROLL CALL OF BOARD MEMBERS
ANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMS
PRESENTATIONS AND CEREMONIAL ITEMS
Check presentation from Southern California Edison for Energy Efficiency
Pumping Savings
PUBLIC COMMENTS
4.APPROVAL OF CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Board of
Directors to be routine and will be enacted in one motion. There will be no
discussion of these items prior to the time the board considers the motion unless
members of the board, the administrative staff, or the public request specific items to
be discussed and/or removed from the Consent Calendar.
a.October 26, 2016 regular meeting minutes
b.November 9, 2016 regular meeting minutes
c.Financial Statements for October 2016
d.October 2016 Disbursements: Accounts payable disbursements for the period
include check numbers 248795 through 248981, bank drafts, and ACH
Payments in the amount of $3,106,615.45 and $326,207.67 for payroll.
e.Directors' fees and expenses for November 2016
DISCUSSION AND POSSIBLE ACTION ITEMS
5.Approve Board Reorganization
a. Elect official officers for the positions of Board President, Vice President
b. Appointment of General Manager, Chief Financial Officer and Board Secretary
c. Set the time, day and place for holding meetings
d. Representative/Committee Assignments
6.Approval of Administrative Policies
General Manager/CEO Evaluation Policy
Board of Directors Evaluation policy
7.2016 Top Inland Empire Workplaces Program
8.Advanced Metering Infrastructure (AMI) Update
REPORTS
9.Board of Directors' Reports
10.General Manager/CEO Report
11.Legal Counsel Report
12.Board of Directors' Comments
ADJOURN
P LEASE NOT E:
Materials related to an item on this agenda s ub mitted to the Board after dis trib utio n of the agenda pac ket
are available for p ublic inspec tio n in the Dis tric t's offic e loc ated at 31111 G reens pot Rd., Highland , during
no rmal bus iness ho urs. Als o, s uc h d o c uments are availab le o n the District's web s ite at www.eas tvalley.o rg
sub ject to s taff's ab ility to post the d o cuments b efo re the meeting.
P ursuant to Go vernment Co d e S ectio n 54954.2(a), any reques t fo r a dis ability-related modific ation or
ac commod ation, inc luding auxiliary aids or s ervic es , that is s ought in order to participate in the abo ve-
agendized p ublic meeting sho uld b e direc ted to the Dis tric t Clerk at (909) 885-4900 at leas t 72 hours prior
to said meeting.
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Draft Pending Approval
EAST VALLEY WATER DISTRICT October 26, 2016
REGULAR BOARD MEETING
MINUTES
The Chairman of the Board called the meeting to order at 4:30 p.m.
PRESENT: Directors: Carrillo, Coats, Morales, Shelton, Smith
ABSENT: None
STAFF: John Mura, General Manager/CEO; Brian Tompkins, Chief
Financial Officer; Steven Nix, Director of Engineering &
Operations; Eileen Bateman, Senior Administrative Assistant;
Shayla Gerber, Administrative Assistant
LEGAL COUNSEL: Jean Cihigoyenetche
GUEST(s): Members of the public
PUBLIC COMMENTS
Chairman Coats declared the public participation section of the meeting open at 4:30
p.m.
There being no written or verbal comments, the public participation section was closed.
APPROVAL OF AGENDA
M/S/C (Shelton-Carrillo) that the October 26, 2016 agenda be approved as
submitted.
CLOSED SESSION
The Board entered into Closed Session at 4:31 p.m. as provided in the Ralph M. Brown
Act Government Code Sections 54956.9(d)(1) and 54956.8 to discuss the item(s) listed
on the agenda.
THE BOARD RECONVENED THE MEETING AT 5:30 P.M.
Mr . Killgore led the flag salute.
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ROLL CALL
PRESENT: Directors: Carrillo, Coats, Morales, Shelton, Smith
ABSENT: None
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
With respect to Item #2: No reportable action taken.
With respect to Item #3: No reportable action taken.
With respect to Item #4: No reportable action taken.
PUBLIC COMMENTS
Chairman Coats declared the public participation section of the meeting open at 5 :31
p.m.
Miss Jaqueline Gonzalez, a student at Valley College, discussed what she has learned in
her first year taking a water course class at her school.
There being no further written or verbal comments, the public participation section
was closed at 5:33 p.m.
APPROVE THE SEPTEMBER 28, 2016 REGULAR BOARD MEETING MINUTES
M/S/C (Shelton-Smith) that the Board approve the September 28, 2016 regular
board meeting minutes as submitted.
DISBURSEMENTS
M/S/C (Shelton-Smith) that the General Fund Disbursements #248590 through
#248794 which were distributed during the period of September 1, 2016 through
September 30, 2016, bank drafts and ACH Payments in the amount of $5,089,473.66
and $328,905.39 for payroll and benefit contributions, totaling $5,418,379.05 be
approved.
ACCEPT AND FILE THE FINANCIAL STATEMENTS AS OF, AND FOR THE PERIOD ENDED,
SEPTEMBER 30, 2016
M/S/C (Shelton-Smith) that the Board accept and file the financial statements
as of, and for the period ended, September 30, 2016 as submitted.
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ADOPT RESOLUTION 2016.24 - PUMALO STREET WATER MAIN REPLACEMENT NOTICE
OF COMPLETION FOR THE CONTRACT TO MERLIN JOHNSON CONTRUCTION INC
M/S/C (Shelton-Smith) that the Board adopt Resolution 2016.24.
ACCEPT AND FILE THE INVESTMENT REPORT FOR THE QUARTER ENDED SEPTEMBER
30, 2016
M/S/C (Shelton-Smith) that the Board accept and file the investment report for
the quarter ended September 30, 2016.
DIRECTORS’ FEES AND EXPENSES FOR SEPTEMBER 2016
M/S/C (Shelton-Smith) that the Board approve the Directors’ fees and expenses
for September 2016 as submitted.
REVIEW DRAFT COMPREHENSIVE ANNUAL FINANCIAL REPORT 2015-2016
The Chief Financial Officer gave a brief overview of the Comprehensive Annual Financial
Report (CAFR); he discussed highlights of the CAFR, including: a prior year comparison,
financial condition, capital asset condition, and debt service coverage and FY 2015-
2016 expenditures.
The General Manager/CEO commended the Chief Financial Officer on a job well done
on the CAFR.
Director Morales stated that he had an in-depth analysis of the document in the Finance
& Policy Committee meeting and congratulated staff on putting the document together
so well.
Vice Chairman Carrillo complimented staff on the charts in the presentation of the CAFR
pertaining to water and wastewater fixed assets depreciation, and asked that the same
charts be presented on the CAFR next year. The General Manager/CEO stated that the
District is making ongoing investments to put money in the depreciation reserve
account.
Chairman Coats commented on the CAFR, stating that it is a great report and
transparent.
M/S/C (Morales-Carrillo) that the Board approve the 2015-2016 Comprehensive
Annual Financial Report and audit reports.
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WASTEWATER TREATMENT RATE STUDY
The General Manager/CEO reminded the Board and the public that the District is a
member of the Joint Power Authority along with the City of San Bernardino Water
Department; that the City of San Bernardino has the authority to raise rates for East
Valley Water District’s sewer treatment costs and that the District is obligated to pass
those increases to ratepayers; he stated that the City of San Bernardino recently
adopted sewer rate increases and a Prop 218 Notice will be required by East Valley
Water District to its customers. The General Manager/CEO stated that with the building
of the Sterling Natural Resource Center, the District will have the ability for the first
time in its history, to collect and set rates for its customers.
The Chief Financial Officer made clarification to the Board regarding the title of the
presentation and stated that it should read “Update of Wastewater Rate Increases” and
he noted that the District is not performing a study to increase rates. The Chief
Financial Officer reiterated that the District is in a long term Joint Powers Agreement
with the City of San Bernardino Water Department and that 100% of sewer fees
collected from its customers is paid directly to the City of San Bernardino for sewer
treatment costs. He explained the pass through provision of rates under Prop 218 and
what rates charged, can cover. He reviewed the phases of implementation of rate
increases; and the process to set a public hearing, in order to adopt the third phase of
the City of San Bernardino’s rate increase.
The General Manager/CEO provided information regarding the sewer rates and the
differences in the charges for East Valley Water District versus the City of San
Bernardino customers and the process the District took to remove fees that were being
charged by the City of San Bernardino for services not rendered.
Director Morales expressed his concerns regarding the rate increase adopted by the City
of San Bernardino Water Department and the time period the District received the
notice of a rate increase; and commended East Valley Water District staff on analyzing
sewer treatment rates charged by the City of San Bernardino to the District to assure
more accurate rates assessed.
Director Smith voiced his dislike in that East Valley Water District has a single vote
regarding City of San Bernardino Water Department rate increases.
Chairman Coats commended the Chief Financial Officer for his assistance in removing
overcharges by the City of San Bernardino to the District for sewer treatment costs.
Information only.
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PROGRAM MANAGEMENT SERVICES AGREEMENT FOR THE STERLING NATURAL
RESOURCE CENTER
The General Manager/CEO stated that the District will need a Program Manager to be
in charge of day-to-day facilitation of the Sterling Natural Resource Center project and
explained the process the District has taken to come to the determination that AKD
Consulting would be a top candidate as Program Manager; he stated that the cost would
qualify for reimbursement under the SRF Funding agreement the District is currently
processing. The General Manager/CEO added that the Scope of Work included in the
contract includes a Peer Committee that would meet on a quarterly basis to review the
process on the project.
Director Morales stated that AKD Consulting is consistently recognized as a top
engineering consultant and asked the General Manager/CEO to expand on the Peer
Committee. The General Manager/CEO responded by stating that Mr. Ashok Dhingra, of
AKD Consulting, has an extensive network of peers in the engineering field and many
have 35 to 45 years of experience in the water and wastewater fields.
Chairman Coats expressed his satisfaction to have AKD Consulting as Program Manager
for the Sterling Natural Resource Center.
M/S/C (Morales-Carrillo) that the Board approve the proposal from AKD
Consulting for the Program Management Services and refer the action to San Bernardino
Valley Municipal Water District as it relates to the Sterling Natural Resource Center.
BOARD OF DIRECTORS’ REPORTS
Director Smith reported on the following: on October 5th he attended the Finance &
Policy Committee meeting where they reviewed the Comprehensive Annual Financial
Report; on October 13th he met with the General Manager/CEO where he received a
District update; and on October 19th he attended the CIMIS Ribbon Cutting Ceremony at
Beattie Middle School.
Director Shelton reported on the following: on October 4th and on October 18th she
attended the San Bernardino Valley Municipal Water District (SBVMWD) Board meeting;
on October 24th she attended the Engineering and Operations Committee meeting where
she received an Operations update; and during the week of October 10th she attended
the California Special Districts Association (CSDA) conference where she attended
several informational sessions.
Director Morales reported on the following: on October 4th and on October 18th he
attended the San Bernardino Valley Municipal Water District (SBVMWD) Board meeting
where they discussed district business; on October 5th he attended the Finance & Policy
Committee meeting; on October 11th he attended the City of Highland Council meeting
where the District gave an update on the Sterling Natural Resource Center (SNRC); on
October 17th he attended the Recycled Water Ad-hoc Committee meeting where they
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discussed the SNRC; and on October 20th he participated in the Great California ShakeOut
at the District headquarters.
Vice Chairman Carrillo reported on the following: on October 12th he attended CSDA in
San Diego for the Award Luncheon; and on October 19th he attended the CIMIS Weather
Station Ribbon Cutting Ceremony at Beattie Middle School.
Chairman Coats reported on the following: on October 4th he attended the SBVMWD
Board meeting where the new board member for the San Bernardino Valley Water
Conservation District was introduced; during the week of October 10th he attended the
CSDA Conference where he took several educational sessions; on October 17th he
attended the Association of San Bernardino County Special Districts meeting where the
general manager from West Valley Water District spoke on a new treatment plant; on
October 18th he attended SBVMWD Board meeting; and on October 19th he attended the
CIMIS Ribbon Cutting Ceremony at Beattie Middle School.
Information only.
GENERAL MANAGER/CEO REPORT
The General Manager/CEO reported on the following: last week he attended the ribbon
cutting ceremony at Bettie Middle School for the CIMIS weather station; he thanked
those who attended. He thanked the Human Resource/ Risk Safety Manager on an award
the District received from CSDA for the Succession Planning program. He informed the
Board and the public that sandbags are available for pick-up at District headquarters
and at the Del Rosa facility. He reminded the audience to adjust their irrigation systems
as the weather cools.
The General Manager/CEO commended staff on their actions and support they provided
to each other last week during the tragic death of a District employee.
The General Manager/CEO informed the Board of upcoming events:
• November 15th @ 5:00 p.m. to 7:00p.m. - Community Open House at the Sterling
Natural Resource Center site.
Information only.
LEGAL COUNSEL REPORT
No report at this time.
BOARD OF DIRECTORS’ COMMENTS
Director Smith thanked East Valley Water District staff for their effort in setting up at
the City of Highland Chamber of Commerce event last Saturday.
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Director Shelton reiterated Director Smith’s comments and expressed her delight for
the California Special Districts Association conference in San Diego.
Director Morales encouraged the public to consider applying for the Weather Based
Irrigation Controller rebate program after discussing what he learned from his
experience of being in Tier 3 on his recent water bill; and he requested that the General
Manager/CEO consider an update from IVDA at a future board meeting. The General
Manager/CEO responded to Director Morales’ concerns regarding misinformation
pertaining to the Sterling Natural Resource Center costs.
Chairman Coats reminded the Board that the November 23rd regular board meeting is
canceled and encouraged customers to apply for a Weather Based Irrigation Controller.
He made the following statement to the audience, “Help insure your water future by
supporting the Sterling Natural Resource Center”.
Chairman Coats adjourned the meeting in memory of Lois Hendricksen-Heflin.
Information only.
ADJOURN
The meeting adjourned at 6:53 p.m.
___________________________
Ronald L. Coats, Board President
__________________________
John Mura, Secretary
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Draft Pending Approval
EAST VALLEY WATER DISTRICT November 9, 2016
REGULAR BOARD MEETING
MINUTES
The Chairman of the Board called the meeting to order at 4:00 p.m.
PRESENT: Directors: Coats, Morales, Shelton, Smith
ABSENT: Director: Carrillo
STAFF: John Mura, General Manager/CEO; Brian Tompkins, Chief
Financial Officer; Steven Nix, Director of Engineering &
Operations; Justine Hendricksen, District Clerk; Shayla Gerber,
Administrative Assistant
LEGAL COUNSEL: Jean Cihigoyenetche
GUEST(s): Members of the public
PUBLIC COMMENTS
Chairman Coats declared the public participation section of the meeting open at 4:00
p.m.
There being no written or verbal comments, the public participation section was closed.
APPROVAL OF AGENDA
Legal counsel stated that the case numbers of closed session items #2 and #3 have
been updated due to the change in venue from San Bernardino County Superior Court
to San Diego County Superior Court:
Item #2 case number has been changed to: 37-2016-00032816-CU-TT-CTL
Item #3 case number has been changed to: 37-2016-00038119-CU-WM-CTL
M/S/C (Shelton-Smith) that the November 9, 2016 agenda be approved as
amended.
CLOSED SESSION
The Board entered into Closed Session at 4:02 p.m. as provided in the Ralph M. Brown
Act Government Code Sections 54956.9(d)(1) and 54956.9(d)(4) to discuss the item(s)
listed on the agenda.
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THE BOARD RECONVENED THE MEETING AT 5:30 P.M.
Ms. Malloy led the flag salute.
ROLL CALL
PRESENT: Directors: Coats, Morales, Shelton, Smith
ABSENT: Director Carrillo
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
With respect to Item #2: No reportable action taken.
With respect to Item #3: No reportable action taken.
With respect to Item #4: No reportable action taken.
With respect to Item #5: No reportable action taken; legal counsel stated that the case
was dismissed under U.S. District Court.
PRESENTATION AND CEREMONIAL ITEMS
• INTRODUCTION OF JOANNA MERAZ, COMMUNITY RELATIONS REPRESENTATIVE
• INTRODUCTION OF RUDY GUERRERO, ACCOUNTANT
The General Manager/CEO introduced Joanna Meraz and Rudy Guerrero, the District’s
recently hired employees to the Board.
PUBLIC COMMENTS
Chairman Coats declared the public participation section of the meeting open at 5 :34
p.m.
Mr. Kenneth Baines, a resident of San Bernardino, asked a question regarding the turf
removal rebate program. The General Manager/CEO directed staff to assist Mr. Baines
with information regarding the program.
There being no further written or verbal comments, the public participation section
was closed at 5:37 p.m.
DIRECTORS’ FEES AND EXPENSES FOR OCTOBER 2016
M/S/C (Shelton-Smith) that the Board approve the Directors’ fees and expenses
for October 2016 as submitted.
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ADOPT RESOLUTION 2016.26 - ADOPTING A CONFLICT OF INTEREST CODE
M/S/C (Shelton-Smith) that the Board adopt Resolution 2016.26.
LEGISLATIVE AND ELECTION UPDATE
The General Manager/CEO welcomed Pilar and David Quintana and Audrey Durfor,
members of the District’s legislative advocacy team. The trio presented a legislative
update to the Board and included topics that may affect the District, including but not
limited to: post-election day results, contested races, term limits, Proposition 53 and
conservation.
Information only.
SCHEDULE PUBLIC HEARING TO CONSIDER ADOPTING THE CITY OF SAN
BERNARDINO’S WASTEWATER TREATMENT RATE INCREASE
The Chief Financial Officer briefly reviewed the Joint Powers Agreement (JPA) between
the District and the City of San Bernardino Municipal Water District; he stated that the
City of San Bernardino is responsible for setting the wastewater treatment rates; that
in September 2015 the City adopted a three-phase increase of treatment rates; he
stated that the five year pass-through provision mandated by the California Government
Code Section 53756 is up and as a result, the District must adopt the increase effective
July 1, 2017 at a public hearing in accordance with Prop 218.
The General Manager/CEO informed the Board that when the Sterling Natural Resource
Center is completed and on-line, East Valley Water District ratepayers will no longer be
affected by the City of San Bernardino’s wastewater treatment rate increases.
M/S/C (Smith-Shelton) that the Board schedule a public hearing for January 25,
2017 to consider adopting the City of San Bernardino’s Wastewater Treatment increase.
PARTICIPATION IN THE GREAT CALIFORNIA SHAKEOUT AND THE ADOPTION OF
RESOLUTION 2016.25
The Public Affairs/Conservation Manager stated that the District participated in the
annual Great California Shakeout and reviewed the Districts emergency preparation
plans and methods of community outreach for disaster preparedness.
M/S/C (Morales-Smith) that the Board adopt Resolution 2016.25.
BOARD OF DIRECTORS’ REPORTS
Director Morales reported on the following: on November 1st he attended the San
Bernardino Board of Water Commissioners meeting where they discussed bond issues; on
November 2nd he attended the Association of California Water Agencies (ACWA) Region
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9 meeting where they worked on the agenda for the December conference; on October
31st and November 3rd he attended Community Conversations along with the General
Manager/CEO and staff; and on November 7th he attended the Recycled Water Ad-Hoc
Committee meeting where they worked on outreach efforts regarding the Sterling
Natural Resource Center.
Chairman Coats reported on the following: on November 1st he attended the San
Bernardino Valley Municipal Water District (SBVMWD) Board meeting where they
discussed district business.
Information only.
GENERAL MANAGER/CEO REPORT
The General Manager/CEO gave a brief update on the City Creek Turnout Project and
Plant 134.
The General Manager/CEO informed the Board of upcoming events:
• November 11th – District closure in honor of Veteran’s Day
• November 15th @ 5:00 p.m. to 7:00p.m. - Community Open House at the Sterling
Natural Resource Center site
• November 17th- Employee luncheon
• November 23rd – Board meeting canceled due to Thanksgiving holiday
• December 1st @ 5:30 p.m. - Top Workplaces Award Ceremony at the Riverside
Convention Center
Information only.
LEGAL COUNSEL REPORT
No report at this time.
BOARD OF DIRECTORS’ COMMENTS
Director Shelton thanked the General Manager/CEO and Chairman for their military
service.
Director Morales encouraged the Board to “Meet the President” event hosted by
Association California Water Agencies (ACWA) at San Bernardino Valley Municipal Water
District on November 16th.
Chairman Coats adjourned the meeting with the following statement to the audience:
“Help insure your water future by supporting the Sterling Natural Resource Center”.
Information only.
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ADJOURN
The meeting adjourned at 6:41 p.m.
___________________________
Ronald L. Coats, Board President
__________________________
John Mura, Secretary
Recommended by:
Jo hn Mura
General Manager/CEO
Res p ec tfully s ub mitted :
Brian To mpkins
Chief Financial Offic er
BOARD AGENDA STAFF REPORT
Agenda Item #4.c.
Meeting Date: Dec ember 14, 2016
Co nsent Item
To: Governing Bo ard Memb ers
From: General Manager/CEO
Subject: F inanc ial S tatements for Oc tober 2016
RECOMMENDATION:
Staff recommends that the Board of Direc tors ac cept and file the attached financial s tatements as of, and for the
p eriod end ed , Oc tober 31, 2016.
BACKGROUND / ANALYSIS:
Includ ed herewith for the Bo ard ’s review is a summary of East Valley Water Distric t’s financ ial results , as o f
Oc tober 31, 2016.
AGENCY IDEALS AND ENDEAVORS:
Ideals and Endeavor II - Maintain An Enviro nment Committed To Elevated P ublic Servic e
(E) - Practice transparent & acc o untab le fis cal management
FISCAL IMPACT :
T here is no fis c al imp ac t as s o c iated with this agenda item.
ATTACHMENTS:
Description Type
October 2016 Financial Statement Mo nthly Re view Backup Material
October 2016 Financial Statements Backup Material
FINANCIAL STATEMENTS MONTHLY REVIEW
OCTOBER 31, 2016
page | 1
The following is a highlight summary of the District’s financial results as of October 31, 2016.
Statement of Net Position
Total assets at October 31, 2016 are $180 million.
CLASSIFICATION WATER WASTEWATER DISTRICT TOTAL
Cash and Investments $ 13,935,239 $ 3,931,022 $ 17,866,260
Utility Plant, Net 108,936,660 20,162,601 129,099,262
Other Assets 21,327,040 11,640,675 32,967,715
Current Liabilities 5,424,093 385,493 5,809,585
Long Term Liabilities 50,725,879 6,813,745 57,539,624
Beginning Net Position 83,479,185 27,902,299 111,381,485
Change in Equity 4,569,782 632,761 5,202,542
Total Net Position $ 88,048,967 $ 28,535,060 $ 116,584,027
Below is a summary of the District’s net position as of October 31, 2016.
FINANCIAL STATEMENTS MONTHLY REVIEW
OCTOBER 31, 2016
page | 2
Cash and Investments are $17.8 million for the month of October, a decrease of $0.4 million
from the prior month.
$0
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
CASH & INVESTMENTS
Restricted Unrestricted
Comparing current assets to current liabilities, the District has a current ratio at October 31,
2016 of 3.14 to 1, with 2 to 1 being an indication of sound financial condition.
Statement of Revenues & Expenses
Operating results are presented in three ways in the attached financial statements for the
period ending October 31, 2016. First, is a one-page summary with monthly and year-to-
date totals for revenue, and expenses presented by Expense Category. Second is a one -
page summary with monthly and year-to-date totals for revenues and Expense by Program.
Third is a Budget to Actual presentation of program expense detail.
WATER WASTEWATER DISTRICT TOTAL
Revenue $ 9,922,951 $ 4,539,991 $ 14,462,941
Expense 5,353,169 3,907,230 9,260,399
FINANCIAL STATEMENTS MONTHLY REVIEW
OCTOBER 31, 2016
page | 3
Water Sales for October were $1,411,497 $188,497 (15%) over staff’s projections for the
month. The billing periods during the month of October experienced an average
temperature of 78 degrees, additionally the average Evapotranspiration Rates (ETo) for the
period was 5.59 which was 0.18 higher than last year. Water sales year-to-date are over
projections $718,092.
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
Water Sale by Tier
Tier 1 Tier 2 Tier 3 FY 2016-17 Projection
FINANCIAL STATEMENTS MONTHLY REVIEW
OCTOBER 31, 2016
page | 4
The chart below is a comparative illustration of current Water Revenue compared to last
year’s Water Revenue. As noted in the graph Water Sales and Meter Charges increase
over last year by 283,000 (58%). The increase is based on the Board Adopted rate increase
for FY 2016-17 effective July 1, 2016.
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
1 year ago Current
Comparative Water Revenue
(Water Sales & Meter Charge)
Meter Tier 1 Tier 2 Tier 3
FINANCIAL STATEMENTS MONTHLY REVIEW
OCTOBER 31, 2016
page | 5
Water Fund Activities by Cost Center
The graph below provides a year-to-date comparison of the Water Fund operating cost
centers for FY 2015-16 and FY 2016-17. The largest change is in Administration.
Administration increased $279K and the increase is aligned with the FY 2016-17 Adopted
Budget.
FINANCIAL STATEMENTS MONTHLY REVIEW
OCTOBER 31, 2016
page | 6
Wastewater Fund Activities by Cost Center
The graph below provides a year-to-date comparison of the Wastewater Fund operating
cost centers for FY 2015-16 and FY 2016-17. The largest increase is in Treatment which
increased $398K compared to last year due to the new Wastewater Treatment rate
increases imposed by the City of San Bernardino effective July 1, 2016.
WATER WASTEWATER DISTRICT TOTAL
Assets:
Current Assets:
01 Cash and Cash Equivalents 7,063,518.87$ 1,521,514.08$ 8,585,032.95$
02 Investments 3,106,818.31 1,804,130.90 4,910,949.21
03 Accounts Receivable, Net 3,833,581.29 246,815.66 4,080,396.95
04 ‐Interest Receivable 5,951.06 3,377.19 9,328.25
14*05 Other Receivables 348,123.22 - 348,123.22
06 Due from other Governments 16,144.57 - 16,144.57
08 Inventory 213,315.28 6,721.16 220,036.44
09 Prepaid Expenses 77,117.54 20,754.28 97,871.82
14,664,570.14 3,603,313.27 18,267,883.41
Non-Current Assets:
10 Restricted Cash and Cash Equivalents 3,764,901.42 605,376.65 4,370,278.07
11 Capital Assets not being Depreciated 15,701,392.58 11,088,006.27 26,789,398.85
13 Capital Assets, Net 108,936,660.13 20,162,601.37 129,099,261.50
128,402,954.13 31,855,984.29 160,258,938.42
Total Assets:143,067,524.27 35,459,297.56 178,526,821.83
Deferred Outflow Of Resources
24*Deferred Charge on Refunding 156,417.49 - 156,417.49
25 Deferred Outflows - Pensions 974,996.65 275,000.35 1,249,997.00
144,198,938.41 35,734,297.91 179,933,236.32
Current Liabilities:
22 Accounts Payable and Accrued Expenses 783,931.24 29,959.97 813,891.21
23 Accrued Payroll and Benefits 314,919.61 85,834.82 400,754.43
15 Customer Service Deposits 1,635,098.24 - 1,635,098.24
16 Construction Advances and Retentions 130,193.41 7,050.00 137,243.41
17 Accrued Interest Payable 430,093.03 55,881.25 485,974.28
18 Current Portion of Compensated Absences 258,472.59 93,808.69 352,281.28
19 Current Portion of Long-Term Debt 1,871,384.61 112,958.00 1,984,342.61
5,424,092.73 385,492.73 5,809,585.46
Non-Current Liabilities:
20 Compensated Absences, less current portion 294,153.15 51,546.16 345,699.31
28 Net Pension Liability 6,183,974.30 1,744,198.70 7,928,173.00
21 Long Term Debt, Less Current Portion 43,582,235.03 4,753,655.80 48,335,890.83
27 Other Liabilities 7,135.80 78,647.00 85,782.80
Deferred Inflows Of Resources
26 Deferred Inflows - Pensions 658,380.29 185,697.71 844,078.00
50,725,878.57 6,813,745.37 57,539,623.94
56,149,971.30 7,199,238.10 63,349,209.40
31 Equity 83,479,185.37 27,902,299.18 111,381,484.55
83,479,185.37 27,902,299.18 111,381,484.55
Tot Total Revenue 9,922,950.53 4,539,990.74 14,462,941.27
Tot Total Expense 5,353,168.79 3,907,230.11 9,260,398.90
4,569,781.74 632,760.63 5,202,542.37
88,048,967.11 28,535,059.81 116,584,026.92
144,198,938.41$ 35,734,297.91$ 179,933,236.32$ Total Liabilities, Equity and Current Surplus (Deficit):
Total Total Beginning Equity:
Equity:
Revenues Over/Under Expenses
Total Current Liabilities:
Total Non-Current and Deferred Inflows of Resources:
Total Liabilities and Deferred Inflows of Resources:
Unaudited
As of October 31, 2016
Combining Schedule of Net Position
Total Equity and Current Surplus (Deficit):
Total Assets and Deferred Outflows of Resources:
Total Current Assets:
Total Non-Current Assets:
Page 1 of 8
ADOPTED AMENDED ADOPTED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Revenue
41 Water Sales 1,411,497.32$ 6,410,092.01$ 13,500,000.00$ -$ -$ -$ 13,500,000.00$ 7,089,907.99$
42 Meter Charges 750,330.49 2,929,376.25 8,960,000.00 - - - 8,960,000.00 6,030,623.75
43 Penalties 42,589.40 189,408.92 635,000.00 4,816.61 14,788.80 50,000.00 685,000.00 480,802.28
44 Wastewater System Charges - - - 376,115.17 1,646,835.82 4,460,000.00 4,460,000.00 2,813,164.18
45 Wastewater Treatment Charges - - - 703,053.45 2,823,892.36 7,610,000.00 7,610,000.00 4,786,107.64
46 Other Operating Revenue 211,197.18 366,889.30 170,000.00 - 53,888.96 190,000.00 360,000.00 (60,778.26)
47 Non Operating Revenue 8,913.75 4,852.05 120,000.00 138.65 584.80 22,000.00 142,000.00 136,563.15
Revenue Total: 2,424,528.14 9,922,950.53 23,385,000.00 1,084,123.88 4,539,990.74 12,332,000.00 35,717,000.00 21,254,058.73
- - - - -
Expense by Category
51 Labor 340,377.56 1,615,382.45 4,520,900.00 69,386.61 354,148.17 1,325,100.00 5,846,000.00 3,876,469.38
56 Benefits 147,677.35 695,172.74 1,876,400.00 31,979.53 178,945.63 567,600.00 2,444,000.00 1,569,881.63
63 Contract Services 243,845.78 782,951.23 3,369,424.00 776,225.01 3,078,368.56 8,594,013.00 11,963,437.00 8,102,117.21
65 Professional Development 19,615.45 57,708.32 266,900.00 7,352.36 21,878.57 102,100.00 369,000.00 289,413.11
53 Overtime 21,221.92 111,319.78 258,700.00 1,012.90 6,066.45 17,300.00 276,000.00 158,613.77
62 Materials and Supplies 93,724.35 344,315.44 1,458,912.00 8,493.49 48,215.25 154,400.00 1,613,312.00 1,220,781.31
64 Utilities 201,033.42 585,098.03 2,364,575.00 11,797.23 31,075.83 175,300.00 2,539,875.00 1,923,701.14
52 Temporary Labor 4,504.14 22,640.34 20,300.00 1,738.34 8,070.99 8,700.00 29,000.00 (1,711.33)
67 Other 8,103.40 158,265.49 208,900.00 3,168.24 67,502.16 89,100.00 298,000.00 72,232.35
54 Standby 2,548.00 11,308.56 33,000.00 112.00 1,196.00 2,000.00 35,000.00 22,495.44
61 Water Supply - 128,345.60 1,245,000.00 - - - 1,245,000.00 1,116,654.40
71 -Debt Service 801,206.25 840,660.81 4,007,000.00 111,762.50 111,762.50 317,000.00 4,324,000.00 3,371,576.69
81 -Capital Improvement - - 1,070,000.00 - - 210,000.00 1,280,000.00 1,280,000.00
82 -Capital Outlay - - 263,689.00 - - 76,187.00 339,876.00 339,876.00
83 -Accounting Income Add back - - - - - - - -
Expense Total: 1,883,857.62 5,353,168.79 20,963,700.00 1,023,028.21 3,907,230.11 11,638,800.00 32,602,500.00 23,342,101.10
Total Surplus (Deficit): 540,670.52$ 4,569,781.74$ -$ 61,095.67$ 632,760.63$ -$ -$ -$
Unaudited
Revenue and Expense Budget-to-Actual by Category
Month Ended October 31, 2016
WATER WASTEWATER DISTRICT WIDE
Page 2 of 8
ADOPTED AMENDED ADOPTED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Revenue
41 Water Sales 1,411,497.32$ 6,410,092.01$ 13,500,000.00$ -$ -$ -$ 13,500,000.00$ 7,089,907.99$
42 Meter Charges 750,330.49 2,929,376.25 8,960,000.00 - - - 8,960,000.00 6,030,623.75
43 Penalties 42,589.40 189,408.92 635,000.00 4,816.61 14,788.80 50,000.00 685,000.00 480,802.28
44 Wastewater System Charges - - - 376,115.17 1,646,835.82 4,460,000.00 4,460,000.00 2,813,164.18
45 Wastewater Treatment Charges - - - 703,053.45 2,823,892.36 7,610,000.00 7,610,000.00 4,786,107.64
46 Other Operating Revenue 211,197.18 366,889.30 170,000.00 - 53,888.96 190,000.00 360,000.00 (60,778.26)
47 Non Operating Revenue 8,913.75 4,852.05 120,000.00 138.65 584.80 22,000.00 142,000.00 136,563.15
Revenue Total: 2,424,528.14 9,922,950.53 23,385,000.00 1,084,123.88 4,539,990.74 12,332,000.00 35,717,000.00 21,254,058.73
Progra 1000 - Board of Directors 526.21 25,063.33 148,400.00 176.48 10,524.25 63,600.00 212,000.00 176,412.42
Progra 2000 - General Administration 65,599.24 265,392.79 940,924.00 26,532.14 107,291.39 404,700.00 1,345,624.00 972,939.82
Progra 2100 - Human Resources 28,692.76 254,432.01 512,812.00 12,296.86 108,025.84 220,500.00 733,312.00 370,854.15
Progra 2200 - Public Affairs 23,082.69 101,254.93 506,570.00 20,654.17 139,717.97 508,900.00 1,015,470.00 774,497.10
Progra 2300 - Conservation 44,216.16 154,171.53 1,020,156.00 - - - 1,020,156.00 865,984.47
Progra 3000 - Finance 84,070.39 293,807.97 758,356.00 49,543.05 167,519.64 324,582.00 1,082,938.00 621,610.39
Progra 3200 - Information Technology 39,801.15 164,480.04 540,112.00 13,979.30 73,977.25 232,200.00 772,312.00 533,854.71
Progra 3300 - Customer Service 100,611.45 372,840.14 1,319,975.00 29,819.31 133,498.09 403,275.00 1,723,250.00 1,216,911.77
Progra 3400 - Meter Service 28,863.59 114,572.13 348,000.00 149.90 6,380.67 - 348,000.00 227,047.20
Progra 4000 - Engineering 50,719.09 278,078.30 842,656.00 32,431.05 108,349.26 371,281.00 1,213,937.00 827,509.44
Progra 5000 - Water Production 227,245.63 964,138.31 4,402,875.00 - - - 4,402,875.00 3,438,736.69
Progra 5100 - Water Treatment 56,283.79 249,241.55 827,000.00 - - - 827,000.00 577,758.45
Progra 5200 - Water Quality 22,222.67 124,460.80 407,000.00 - - - 407,000.00 282,539.20
Progra 6000 - Field Maintenance Administration 12,245.52 52,201.21 194,400.00 1,888.77 14,218.10 21,600.00 216,000.00 149,580.69
Progra 6100 - Water Maintenance 206,926.49 768,277.56 1,759,000.00 - (156.00) - 1,759,000.00 990,878.44
Progra 6200 - Wastewater Maintenance - - - 707,442.32 2,858,676.84 8,231,875.00 8,231,875.00 5,373,198.16
Progra 7000 - Facilities Maintenance 53,996.21 191,759.09 604,275.00 12,348.32 44,845.20 198,600.00 802,875.00 566,270.71
Progra 7100 - Fleet Maintenance 37,548.33 138,336.29 490,500.00 4,004.04 22,599.11 54,500.00 545,000.00 384,064.60
Progra 8000 - Capital 801,206.25 840,660.81 5,340,689.00 111,762.50 111,762.50 603,187.00 5,943,876.00 4,991,452.69
Total Surplus (Deficit):540,670.52$ 4,569,781.74$ -$ 61,095.67$ 632,760.63$ -$ -$ -$
Revenue and Expense Budget-to-Actual by Program
Month Ended October 31, 2016
Unaudited
WATER WASTEWATER DISTRICT WIDE
Page 3 of 8
ADOPTED AMENDED ADOPTED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Revenue
41 Water Sales 1,411,497.32$ 6,410,092.01$ 13,500,000.00$ -$ -$ -$ 13,500,000.00$ 7,089,907.99$
42 Meter Charges 750,330.49 2,929,376.25 8,960,000.00 - - - 8,960,000.00 6,030,623.75
43 Penalties 42,589.40 189,408.92 635,000.00 4,816.61 14,788.80 50,000.00 685,000.00 480,802.28
44 Wastewater System Charges - - - 376,115.17 1,646,835.82 4,460,000.00 4,460,000.00 2,813,164.18
45 Wastewater Treatment Charges - - - 703,053.45 2,823,892.36 7,610,000.00 7,610,000.00 4,786,107.64
46 Other Operating Revenue 211,197.18 366,889.30 170,000.00 - 53,888.96 190,000.00 360,000.00 (60,778.26)
47 Non Operating Revenue 8,913.75 4,852.05 120,000.00 138.65 584.80 22,000.00 142,000.00 136,563.15
Revenue Total: 2,424,528.14 9,922,950.53 23,385,000.00 1,084,123.88 4,539,990.74 12,332,000.00 35,717,000.00 21,254,058.73
Program: 1000 - Board of Directors - - -
51 Labor -$ 18,608.12$ 73,500.00$ -$ 7,974.95$ 31,500.00$ 105,000.00$ 78,416.93$
56 Benefits 272.99 1,737.29 28,700.00 67.95 663.69 12,300.00 41,000.00 38,599.02
63 Contract Services - 1,057.00 7,700.00 - 453.00 3,300.00 11,000.00 9,490.00
65 Professional Development 253.22 3,660.92 38,500.00 108.53 1,432.61 16,500.00 55,000.00 49,906.47
Program: 1000 - Board of Directors Total: 526.21 25,063.33 148,400.00 176.48 10,524.25 63,600.00 212,000.00 176,412.42
Program: 2000 - General Administration - - -
51 Labor 23,023.48 123,593.89 455,700.00 9,793.64 52,870.21 195,300.00 651,000.00 474,535.90
53 Overtime 61.32 363.18 - 26.28 155.63 - - (518.81)
56 Benefits 16,093.24 65,387.50 186,200.00 5,388.86 21,613.45 79,800.00 266,000.00 178,999.05
62 Materials and Supplies 349.10 1,175.65 7,000.00 149.62 563.86 3,000.00 10,000.00 8,260.49
63 Contract Services 13,684.40 44,979.72 206,624.00 5,864.73 19,277.01 90,000.00 296,624.00 232,367.27
64 Utilities 182.45 565.40 3,500.00 78.20 242.33 1,500.00 5,000.00 4,192.27
65 Professional Development 12,205.25 29,327.45 81,900.00 5,230.81 12,568.90 35,100.00 117,000.00 75,103.65
Program: 2000 - General Administration Total: 65,599.24 265,392.79 940,924.00 26,532.14 107,291.39 404,700.00 1,345,624.00 972,939.82
Program: 2100 - Human Resources - - - -
51 Labor 10,570.56 47,231.58 140,700.00 4,530.24 20,242.10 60,300.00 201,000.00 133,526.32
52 Temporary Labor 445.20 3,478.05 8,400.00 190.80 1,490.59 3,600.00 12,000.00 7,031.36
53 Overtime 99.94 654.29 2,100.00 42.83 280.42 900.00 3,000.00 2,065.29
56 Benefits 4,451.54 25,530.80 58,800.00 1,907.75 9,968.13 25,200.00 84,000.00 48,501.07
62 Materials and Supplies - 68.87 4,900.00 - 29.52 2,100.00 7,000.00 6,901.61
63 Contract Services 4,364.12 14,218.43 65,512.00 1,870.36 6,093.65 28,800.00 94,312.00 73,999.92
64 Utilities 26.61 79.83 700.00 11.40 34.20 300.00 1,000.00 885.97
65 Professional Development 1,342.22 5,641.84 23,800.00 575.24 2,375.07 10,200.00 34,000.00 25,983.09
67 Other 7,392.57 157,528.32 207,900.00 3,168.24 67,512.16 89,100.00 297,000.00 71,959.52
Program: 2100 - Human Resources Total: 28,692.76 254,432.01 512,812.00 12,296.86 108,025.84 220,500.00 733,312.00 370,854.15
Program: 2200 - Public Affairs - - - -
51 Labor 10,696.22 53,326.93 148,000.00 9,238.57 39,958.33 148,000.00 296,000.00 202,714.74
52 Temporary Labor - 478.80 - - 205.20 - - (684.00)
53 Overtime 238.87 1,264.69 3,500.00 238.87 908.40 3,500.00 7,000.00 4,826.91
Month Ended October 31, 2016
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
Page 4 of 8
ADOPTED AMENDED ADOPTED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Month Ended October 31, 2016
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
56 Benefits 3,946.19 20,742.95 53,000.00 2,880.83 11,509.32 53,000.00 106,000.00 73,747.73
62 Materials and Supplies 1,682.79 3,536.13 82,500.00 1,777.28 26,847.90 82,500.00 165,000.00 134,615.97
63 Contract Services 2,963.17 17,212.83 198,070.00 2,963.17 55,522.90 200,400.00 398,470.00 325,734.27
64 Utilities 3,140.22 3,250.66 11,500.00 3,140.22 3,318.41 11,500.00 23,000.00 16,430.93
65 Professional Development 415.23 1,441.94 10,000.00 415.23 1,447.51 10,000.00 20,000.00 17,110.55
Program: 2200 - Public Affairs Total: 23,082.69 101,254.93 506,570.00 20,654.17 139,717.97 508,900.00 1,015,470.00 774,497.10
Program: 2300 - Conservation - - - -
51 Labor 12,366.09 67,856.54 102,000.00 - - - 102,000.00 34,143.46
52 Temporary Labor 448.00 3,808.00 - - - - - (3,808.00)
53 Overtime 123.78 1,228.21 8,000.00 - - - 8,000.00 6,771.79
56 Benefits 2,766.89 13,498.41 31,000.00 - - - 31,000.00 17,501.59
62 Materials and Supplies 25,642.07 56,109.89 524,000.00 - - - 524,000.00 467,890.11
63 Contract Services 2,760.00 11,296.85 302,156.00 - - - 302,156.00 290,859.15
64 Utilities 87.83 262.53 41,000.00 - - - 41,000.00 40,737.47
65 Professional Development 21.50 111.10 12,000.00 - - - 12,000.00 11,888.90
Program: 2300 - Conservation Total: 44,216.16 154,171.53 1,020,156.00 - - - 1,020,156.00 865,984.47
Program: 3000 - Finance - - - -
51 Labor 30,816.04 143,757.10 448,000.00 13,179.91 61,502.24 192,000.00 640,000.00 434,740.66
52 Temporary Labor 2,674.45 13,939.00 9,800.00 1,146.19 5,973.85 4,200.00 14,000.00 (5,912.85)
53 Overtime 924.51 2,395.87 2,100.00 396.19 688.55 900.00 3,000.00 (84.42)
56 Benefits 13,994.39 69,933.47 178,500.00 5,994.03 29,917.20 76,500.00 255,000.00 155,149.33
62 Materials and Supplies 241.89 1,655.10 4,200.00 103.67 709.32 1,800.00 6,000.00 3,635.58
63 Contract Services 33,638.90 57,748.08 95,156.00 28,199.07 67,095.00 40,782.00 135,938.00 11,094.92
64 Utilities 146.66 375.32 2,800.00 62.85 160.85 1,200.00 4,000.00 3,463.83
65 Professional Development 1,075.98 3,436.11 16,800.00 461.14 1,472.63 7,200.00 24,000.00 19,091.26
67 Other 557.57 567.92 1,000.00 - - - 1,000.00 432.08
Program: 3000 - Finance Total: 84,070.39 293,807.97 758,356.00 49,543.05 167,519.64 324,582.00 1,082,938.00 621,610.39
Program: 3200 - Information Technology - - - -
51 Labor 13,604.59 68,218.56 203,000.00 5,830.53 32,182.51 87,000.00 290,000.00 189,598.93
52 Temporary Labor - - - - - - - -
53 Overtime - - - - - - - -
56 Benefits 4,703.03 20,026.00 72,800.00 2,015.61 11,915.60 31,200.00 104,000.00 72,058.40
62 Materials and Supplies 8,706.71 15,678.65 19,312.00 1,190.43 4,178.41 9,000.00 28,312.00 8,454.94
63 Contract Services 11,742.97 54,924.88 225,400.00 4,495.37 23,287.03 96,600.00 322,000.00 243,788.09
64 Utilities 261.53 840.20 3,500.00 112.08 360.09 1,500.00 5,000.00 3,799.71
65 Professional Development 782.32 4,791.75 16,100.00 335.28 2,053.61 6,900.00 23,000.00 16,154.64
Program: 3200 - Information Technology Total: 39,801.15 164,480.04 540,112.00 13,979.30 73,977.25 232,200.00 772,312.00 533,854.71
Program: 3300 - Customer Service - - - -
51 Labor 20,253.30 99,166.60 338,100.00 8,679.97 47,156.39 144,900.00 483,000.00 336,677.01
52 Temporary Labor 936.49 936.49 2,100.00 401.35 401.35 900.00 3,000.00 1,662.16
53 Overtime 319.05 685.64 3,500.00 136.74 293.85 1,500.00 5,000.00 4,020.51
56 Benefits 10,709.74 51,843.94 163,800.00 4,589.28 30,416.00 70,200.00 234,000.00 151,740.06
Page 5 of 8
ADOPTED AMENDED ADOPTED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Month Ended October 31, 2016
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
62 Materials and Supplies 504.38 1,370.94 4,200.00 216.17 587.55 1,800.00 6,000.00 4,041.51
63 Contract Services 61,829.47 203,159.96 688,275.00 13,283.90 48,516.31 132,975.00 821,250.00 569,573.73
64 Utilities 5,861.09 14,245.51 107,100.00 2,511.90 6,105.23 45,900.00 153,000.00 132,649.26
65 Professional Development 44.67 1,261.81 12,900.00 - 31.41 5,100.00 18,000.00 16,706.78
67 Other 153.26 169.25 - - (10.00) - - (159.25)
Program: 3300 - Customer Service Total: 100,611.45 372,840.14 1,319,975.00 29,819.31 133,498.09 403,275.00 1,723,250.00 1,216,911.77
Program: 3400 - Meter Service - - - -
51 Labor 15,874.17 75,815.64 210,000.00 - - - 210,000.00 134,184.36
53 Overtime 895.44 2,661.16 20,000.00 - - - 20,000.00 17,338.84
56 Benefits 6,768.57 29,680.22 104,000.00 149.90 6,380.67 - 104,000.00 67,939.11
62 Materials and Supplies - 183.85 4,000.00 - - - 4,000.00 3,816.15
63 Contract Services 5,246.87 5,985.17 8,000.00 - - - 8,000.00 2,014.83
64 Utilities 78.54 246.09 2,000.00 - - - 2,000.00 1,753.91
65 Professional Development - - - - - - - -
Program: 3400 - Meter Service Total: 28,863.59 114,572.13 348,000.00 149.90 6,380.67 - 348,000.00 227,047.20
Program: 4000 - Engineering - - - -
51 Labor 31,184.13 133,406.98 377,200.00 15,342.60 62,857.25 171,800.00 549,000.00 352,735.77
52 Temporary Labor - - - - - - - -
53 Overtime 236.22 1,325.00 1,400.00 101.23 567.84 600.00 2,000.00 107.16
56 Benefits 14,409.65 62,900.86 190,400.00 5,962.07 27,572.78 81,600.00 272,000.00 181,526.36
62 Materials and Supplies 795.90 2,243.60 16,100.00 - 87.53 6,900.00 23,000.00 20,668.87
63 Contract Services 3,912.93 70,995.39 152,556.00 10,947.89 16,392.83 65,381.00 217,937.00 130,548.78
64 Utilities 180.26 5,062.31 86,100.00 77.26 811.03 36,900.00 123,000.00 117,126.66
65 Professional Development - 2,144.16 18,900.00 - 60.00 8,100.00 27,000.00 24,795.84
Program: 4000 - Engineering Surplus Total: 50,719.09 278,078.30 842,656.00 32,431.05 108,349.26 371,281.00 1,213,937.00 827,509.44
Program: 5000 - Water Production - - - -
51 Labor 47,173.67 213,213.24 626,000.00 - - - 626,000.00 412,786.76
53 Overtime 2,950.22 17,166.47 36,000.00 - - - 36,000.00 18,833.53
54 Standby 1,160.00 5,060.00 15,000.00 - - - 15,000.00 9,940.00
56 Benefits 19,002.85 100,157.88 239,000.00 - - - 239,000.00 138,842.12
61 Water Supply - 128,345.60 1,245,000.00 - - - 1,245,000.00 1,116,654.40
62 Materials and Supplies 1,817.43 43,098.44 279,000.00 - - - 279,000.00 235,901.56
63 Contract Services 14,128.40 32,257.49 341,000.00 - - - 341,000.00 308,742.51
64 Utilities 139,573.17 422,952.35 1,612,875.00 - - - 1,612,875.00 1,189,922.65
65 Professional Development 1,439.89 1,886.84 9,000.00 - - - 9,000.00 7,113.16
Program: 5000 - Water Production Total: 227,245.63 964,138.31 4,402,875.00 - - - 4,402,875.00 3,438,736.69
Program: 5100 - Water Treatment - - - -
51 Labor 16,408.46 73,202.25 217,000.00 - - - 217,000.00 143,797.75
53 Overtime 1,354.28 5,001.00 10,000.00 - - - 10,000.00 4,999.00
56 Benefits 6,576.18 34,014.25 69,000.00 - - - 69,000.00 34,985.75
62 Materials and Supplies 5,097.00 59,942.83 165,000.00 - - - 165,000.00 105,057.17
63 Contract Services 16,520.36 45,180.11 166,000.00 - - - 166,000.00 120,819.89
64 Utilities 10,327.51 31,901.11 200,000.00 - - - 200,000.00 168,098.89
Page 6 of 8
ADOPTED AMENDED ADOPTED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Month Ended October 31, 2016
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
Program: 5100 - Water Treatment Total: 56,283.79 249,241.55 827,000.00 - - - 827,000.00 577,758.45
Program: 5200 - Water Quality - - - -
51 Labor 12,254.62 54,640.42 162,000.00 - - - 162,000.00 107,359.58
53 Overtime 361.32 2,944.23 4,000.00 - - - 4,000.00 1,055.77
56 Benefits 4,247.08 24,171.21 60,000.00 - - - 60,000.00 35,828.79
62 Materials and Supplies 776.93 2,195.61 18,000.00 - - - 18,000.00 15,804.39
63 Contract Services 4,466.62 40,309.38 161,000.00 - - - 161,000.00 120,690.62
64 Utilities 116.10 199.95 2,000.00 - - - 2,000.00 1,800.05
65 Professional Development - - - - - - - -
Program: 5200 - Water Quality Total: 22,222.67 124,460.80 407,000.00 - - - 407,000.00 282,539.20
Program: 6000 - Field Maintenance Administration - - - -
51 Labor 6,925.06 29,779.77 94,500.00 956.22 7,328.77 10,500.00 105,000.00 67,891.46
52 Temporary Labor - - - - - - - -
53 Overtime - - - - - - - -
54 Standby 1,388.00 6,248.56 18,000.00 112.00 1,196.00 2,000.00 20,000.00 12,555.44
56 Benefits 2,524.35 9,217.85 37,800.00 664.09 4,993.65 4,200.00 42,000.00 27,788.50
62 Materials and Supplies - 585.00 2,700.00 - - 300.00 3,000.00 2,415.00
63 Contract Services - - - - - - - -
64 Utilities 928.14 3,920.83 18,900.00 103.13 435.65 2,100.00 21,000.00 16,643.52
65 Professional Development 479.97 2,449.20 22,500.00 53.33 264.03 2,500.00 25,000.00 22,286.77
Program: 6000 - Field Maintenance Administration Tota 12,245.52 52,201.21 194,400.00 1,888.77 14,218.10 21,600.00 216,000.00 149,580.69
Program: 6100 - Water Maintenance - - - -
51 Labor 72,712.39 338,761.95 727,000.00 - (156.00) - 727,000.00 388,394.05
53 Overtime 12,734.61 68,560.14 150,000.00 - - - 150,000.00 81,439.86
56 Benefits 30,013.49 135,993.83 316,000.00 - - - 316,000.00 180,006.17
62 Materials and Supplies 39,655.16 124,450.83 232,000.00 - - - 232,000.00 107,549.17
63 Contract Services 30,706.02 64,214.71 334,000.00 - - - 334,000.00 269,785.29
64 Utilities 21,104.82 36,296.10 - - - - - (36,296.10)
Program: 6100 - Water Maintenance Total: 206,926.49 768,277.56 1,759,000.00 - (156.00) - 1,759,000.00 990,878.44
Program: 6200 - Wastewater Maintenance - - - -
51 Labor - - - - 9,743.48 242,000.00 242,000.00 232,256.52
53 Overtime - - - - 1,592.72 3,000.00 3,000.00 1,407.28
56 Benefits - - - 1,066.13 14,813.90 115,000.00 115,000.00 100,186.10
62 Materials and Supplies - - - 3,234.51 8,229.29 32,000.00 32,000.00 23,770.71
Wastewater Treatment - - - 703,053.45 2,823,892.36 6,861,600.00 6,861,600.00 4,037,707.64
63 Contract Services - - - 88.23 405.09 978,275.00 978,275.00 977,869.91
Program: 6200 - Wastewater Maintenance Total:- - - 707,442.32 2,858,676.84 8,231,875.00 8,231,875.00 5,373,198.16
Page 7 of 8
ADOPTED AMENDED ADOPTED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Month Ended October 31, 2016
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
Program: 7000 - Facilities Maintenance - - - -
51 Labor 6,058.37 27,061.92 62,300.00 673.11 4,760.07 26,700.00 89,000.00 57,178.01
53 Overtime 1,022.30 7,468.41 17,500.00 113.59 1,749.84 7,500.00 25,000.00 15,781.75
56 Benefits 3,307.63 13,482.16 25,900.00 829.15 4,858.14 11,100.00 37,000.00 18,659.70
62 Materials and Supplies 2,469.82 9,142.03 33,900.00 1,041.98 2,956.35 8,100.00 42,000.00 29,901.62
63 Contract Services 29,678.06 95,129.45 305,475.00 4,830.13 13,737.70 83,400.00 388,875.00 280,007.85
64 Utilities 11,460.03 39,475.12 159,200.00 4,860.36 16,783.10 61,800.00 221,000.00 164,741.78
65 Professional Development - - - - - - - -
Program: 7000 - Facilities Maintenance Total: 53,996.21 191,759.09 604,275.00 12,348.32 44,845.20 198,600.00 802,875.00 566,270.71
Program: 7100 - Fleet Maintenance - - - -
51 Labor 10,456.41 47,740.96 135,900.00 1,161.82 7,727.87 15,100.00 151,000.00 95,531.17
53 Overtime - 255.78 2,700.00 - 109.62 300.00 3,000.00 2,634.60
56 Benefits 3,789.60 16,199.83 59,400.00 421.05 4,042.68 6,600.00 66,000.00 45,757.49
62 Materials and Supplies 5,985.17 22,878.02 62,100.00 779.83 4,025.52 6,900.00 69,000.00 42,096.46
63 Contract Services 8,203.49 24,281.78 112,500.00 628.71 3,695.68 12,500.00 125,000.00 97,022.54
64 Utilities 7,558.46 25,424.72 113,400.00 839.83 2,824.94 12,600.00 126,000.00 97,750.34
65 Professional Development 1,555.20 1,555.20 4,500.00 172.80 172.80 500.00 5,000.00 3,272.00
Program: 7100 - Fleet Maintenance Total: 37,548.33 138,336.29 490,500.00 4,004.04 22,599.11 54,500.00 545,000.00 384,064.60
Program: 8000 - Capital - - -
71 -Debt Service 801,206.25 840,660.81 4,007,000.00 111,762.50 111,762.50 317,000.00 4,324,000.00 3,371,576.69
81 -Capital Improvement - - 1,070,000.00 - - 210,000.00 1,280,000.00 1,280,000.00
82 -Capital Outlay - - 263,689.00 - - 76,187.00 339,876.00 339,876.00
83 -Accounting Income Add back - - - - - - - -
Program: 8000 - Capital Total: 801,206.25 840,660.81 5,340,689.00 111,762.50 111,762.50 603,187.00 5,943,876.00 4,991,452.69
Total Surplus (Deficit): 540,670.52$ 4,569,781.74$ -$ 61,095.67$ 632,760.63$ -$ -$ -$
Page 8 of 8
BOARD AGENDA STAFF REPORT
Agend a Item #4.d.
Meeting Date: Dec ember 14, 2016
Co nsent Item
To: Governing Bo ard Memb ers
From: General Manager/CEO
Subject: Oc to b er 2016 Dis burs ements: Ac counts p ayable dis bursements for the p eriod inc lud e c heck
numb ers 248795 thro ugh 248981, b ank d rafts , and ACH Payments in the amount o f $3,106,615.45
and $326,207.67 fo r payroll.
RECOMMENDATION:
Staff rec o mmend s that the Bo ard of Direc tors review and appro ve the Dis trict’s expense dis bursements fo r the
p eriod Oc tober 1, 2016 thro ugh Oc to b er 31, 2016 in the amo unt of $3,432,823.12.
BACKGROUND / ANALYSIS:
In the c o ntinued effort to be fisc ally trans p arent, the payment register fo r s upplies , materials , servic es , and
p ayro ll for Oc tober 2016 is attached for review and approval. This process p ro vid es the Bo ard and the public an
o pportunity to review the exp ens es of the Dis tric t. Acc o unts P ayab le is p roc es s ed weekly, while payroll is
p roc es s ed b i-weekly. Information to justify eac h exp enditure is availab le thro ugh the Finance Dep artment.
Acc o unts payable d is b urs ements fo r the perio d inc lude c hec k numbers 248795 through 248981, bank drafts , and
ACH Payments in the amount o f $3,106,615.45 and $326,207.67 for payroll. Significant exp ens es greater than o r
equal to $50,000 are further explained b elo w:
Recommended by:
Jo hn Mura
General Manager/CEO
Res p ec tfully s ub mitted :
Brian To mpkins
Chief Financial Offic er
AGENCY IDEALS AND ENDEAVORS:
Ideals and Endeavor II - Maintain An Enviro nment Committed To Elevated P ublic Servic e
(E) - Practice transparent & acc o untab le fis cal management
FISCAL IMPACT :
Sufficient funds have been budgeted in the adopted FY 2016-17 Budget.
ATTACHMENTS:
Description Type
October 2016 Payment Registe r Backup Material
PAYMENT REGISTER
OCTOBER 1, 2016 - OCTOBER 31, 2016
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
10/06/2016 248795 ASHLEY TRUEBA 124.29$
10/06/2016 248796 DENNIS DOUGLAS 31.04
10/06/2016 248797 ZACHARY TURNER 33.18
10/06/2016 248798 SANJIDA RAHMAN 8.93
10/06/2016 248799 UBALDO GARCIA 5.68
10/06/2016 248800 NEW CAITLIN LLC 127.37
10/06/2016 248801 AMBER YOUNG 59.82
10/06/2016 248802 MARSHALL PARSONS 18.97
10/06/2016 248803 JOSEPH DE MASSIMO 51.73
10/06/2016 248804 JESSICA BRICK 11.93
10/06/2016 248805 ONLINE RESOURCES CORPORATION 50.00
10/06/2016 248806 ACCOUNTEMPS 1,626.12
10/06/2016 248807 ADP SCREENING 54.04
10/06/2016 248808 ADP, INC 214.95
10/06/2016 248809 ALTERNATIVE HOSE INC 132.44
10/06/2016 248810 AMAZON.COM, LLC 66.14
10/06/2016 248811 APPLIED BEST PRACTICES, LLC 1,656.25
10/06/2016 248812 BOYLIN MANAGEMENT INSTITUTE 225.00
10/06/2016 248813 BRADEN HEYWOOD DBA GENESIS INDUSTRIAL SUPPLY 1,053.00
10/06/2016 248814 BURRTEC WASTE (GROUP) INDUSTRIES, INC. 272.12
10/06/2016 248815 CITY OF HIGHLAND 16,065.00
10/06/2016 248816 CONSOLIDATED ELECTRICAL DIST 62.03
10/06/2016 248817 COUNTY OF SAN BERNARDINO/TAX COLLECTOR 69.70
10/06/2016 248818 CSR AIR CONDITIONING & HEATING 1,185.00
10/06/2016 248819 CULLIGAN OF ONTARIO 50.00
10/06/2016 248820 DENTAL HEALTH SERVICES 618.85
10/06/2016 248821 DIRECTV 236.97
10/06/2016 248822 DONEGAN TREE SERVICE 770.00
10/06/2016 248823 EVERSOFT, INC 384.56
10/06/2016 248824 EXPERIAN 152.24
10/06/2016 248825 FIELDMAN, ROLAPP & ASSOCIATES 300.00
10/06/2016 248826 FLEET METAL BOX CORP 381.90
10/06/2016 248827 GARY YOUNG 441.53
10/06/2016 248828 HATFIELD BUICK 245.14
10/06/2016 248829 HENRY SOWLE 451.46
10/06/2016 248830 HIGHLAND EQUIPMENT RENTAL 35.04
10/06/2016 248831 HUB CONSTRUCTION SPECIALTIES 30.85
10/06/2016 248832 INLAND WATER WORKS SUPPLY CO 185.11
10/06/2016 248833 K & L HARDWARE 96.44
10/06/2016 248834 LEVERAGE INFORMATION SYSTEMS, INC. 2,394.82
10/06/2016 248835 METROPOLITAN LIFE INS CO 162.12
10/06/2016 248836 MICHAEL REARDON 451.46
10/06/2016 248837 NAPA AUTO PARTS 342.20
10/06/2016 248838 PATTON'S SALES CORP 157.46
10/06/2016 248839 POMONA VALLEY WORKSHOP 2,233.00
PAYMENT REGISTER
OCTOBER 1, 2016 - OCTOBER 31, 2016 Page 1 of 7
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
10/06/2016 248840 SCN, SECURITY COMMUNICATION NETWORK, INC 105.00
10/06/2016 248841 SOUTHERN CALIF OCCUPATIONAL HEALTH SERVICES 50.00
10/06/2016 248842 SOUTHERN CALIFORNIA EDISON COMPANY 23.63
10/06/2016 248843 STAPLES BUSINESS ADVANTAGE 107.62
10/06/2016 248844 THE GAS COMPANY 151.13
10/06/2016 248845 TK CONSTRUCTION/ KIRTLEY CONSTRUCTION INC 67,450.00
10/06/2016 248846 TYLER TECHNOLGIES 6,476.19
10/12/2016 248847 DAN BALMAN 10.47
10/12/2016 248848 ROBERT F BLACK 53.48
10/12/2016 248849 SOUTH WESTERN SEAL COATING INC 1,614.25
10/12/2016 248850 JOSE MUNOZ 36.66
10/12/2016 248851 ANGELA BEDFORD 39.50
10/12/2016 248852 ALBA 53.50
10/12/2016 248853 JOSUE DURAN 14.60
10/12/2016 248854 BALDOMERO DE LA TEJERA 32.10
10/13/2016 248855 ACCOUNTEMPS 1,115.01
10/13/2016 248856 AMAZON.COM, LLC 5,579.45
10/13/2016 248857 BURRTEC WASTE (GROUP) INDUSTRIES, INC. 238.36
10/13/2016 248858 CALIFORNIA AIR RESOURCE BOARD 1,240.00
10/13/2016 248859 CITY OF SAN BERNARDINO, PUBLIC WORKS DEPT 5,039.82
10/13/2016 248860 CONSOLIDATED ELECTRICAL DIST 101.33
10/13/2016 248861 COUNTY OF SAN BERNARDINO/TAX COLLECTOR 526.72
10/13/2016 248862 CSR AIR CONDITIONING & HEATING 2,181.56
10/13/2016 248863 EYE MED VISION CARE 821.16
10/13/2016 248864 FIELDMAN, ROLAPP & ASSOCIATES 37,097.35
10/13/2016 248865 HATFIELD BUICK 460.21
10/13/2016 248866 INLAND DESERT SECURITY & COMMUNICATIONS, INC 525.50
10/13/2016 248867 INLAND EMPIRE ECONOMIC PARTNERSHIP 15,000.00
10/13/2016 248868 INLAND WATER WORKS SUPPLY CO 816.75
10/13/2016 248869 K & L HARDWARE 37.23
10/13/2016 248870 MITCHELL1 1,728.00
10/13/2016 248871 NAPA AUTO PARTS 57.77
10/13/2016 248872 POMONA VALLEY WORKSHOP 1,146.75
10/13/2016 248873 SAN BERNARDINO MUNICIPAL WATER DEPARTMENT 16,066.54
10/13/2016 248874 SAN BERNARDINO MUNICIPAL WATER DEPARTMENT 14,652.99
10/13/2016 248875 SOUTHERN CALIFORNIA EDISON COMPANY 158,568.51
10/13/2016 248876 STAPLES BUSINESS ADVANTAGE 152.15
10/13/2016 248877 VALERO MARKETING & SUPPLY COMP 7,875.54
10/13/2016 248878 VINCENT JIMENEZ 153.26
10/13/2016 248879 ZENON/ GE WATER & PROCESS TECH 3,697.76
10/18/2016 248880 US POSTAL SERVICE 6,170.85
10/19/2016 248881 HENKELS & MCCOY INC 928.39
10/20/2016 248882 AR VI ASSET HOLDCO LLC 26.68
10/20/2016 248883 BRIAN ZELDIN 39.80
10/20/2016 248884 GERARDO WOODY 68.14
10/20/2016 248885 DAN NGUYEN 99.32
10/20/2016 248886 DUKE PARTNERS, LLC 118.73
10/20/2016 248887 MICHAEL REEVES 14.57
10/20/2016 248888 GLENN FORD 52.62
10/20/2016 248889 MELINDA BRAVO 52.80
10/20/2016 248890 EDIE GONZALEZ 140.88
10/20/2016 248891 BRUCE ZUMMO 185.00
10/20/2016 248892 GERALD MONAHAN 2,016.00
10/20/2016 248893 JEFF LAWS 240.00
PAYMENT REGISTER
OCTOBER 1, 2016 - OCTOBER 31, 2016 Page 2 of 7
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
10/20/2016 248894 MARIA CASTANEDA 25.98
10/20/2016 248895 PALASH HALDER 100.00
10/20/2016 248896 PAT WALLACE 72.09
10/20/2016 248897 REBECCA GOMEZ 100.00
10/20/2016 248898 ROBERT CERNY 160.00
10/20/2016 248899 SUBA KOSHY 100.00
10/20/2016 248900 SUSAN SEIPEL 150.00
10/20/2016 248912 ACCOUNTEMPS 1,079.51
10/20/2016 248913 ALLEN WILLIAMS 105.00
10/20/2016 248914 APPLEONE EMPLOYMENT SERVICE 1,337.84
10/20/2016 248915 APPLIED MAINTENANCE SUPPLIES & SOLUTIONS LLC 980.39
10/20/2016 248916 BLACK & VEATCH CORP 9,352.84
10/20/2016 248917 BRINKS INCORPORATED 409.91
10/20/2016 248918 BURGESS MOVING & STORAGE 892.62
10/20/2016 248919 COUNTY OF SAN BERNARDINO, DEPT OF PUBLIC WORKS 1,350.00
10/20/2016 248920 DAILY JOURNAL CORPORATION 109.25
10/20/2016 248921 DIGITAL NETWORKS GROUP, INC. 1,138.69
10/20/2016 248922 DONEGAN TREE SERVICE 950.00
10/20/2016 248923 ECONO FENCE, INC. 3,133.00
10/20/2016 248924 FEDERAL EXPRESS CORPORATION 25.78
10/20/2016 248925 FLEET MANAGEMENT DEPARTMENT 420.80
10/20/2016 248926 FRONTIER COMMUNICATIONS 1,353.21
10/20/2016 248927 GLADWELL GOVERNMENTAL SERVICES INC 4,880.00
10/20/2016 248928 HATFIELD BUICK 1,379.99
10/20/2016 248929 HIGHLAND COMMUNITY NEWS 2,141.26
10/20/2016 248930 HONEYWELL BUILDING SOLUTIONS 16,088.60
10/20/2016 248931 HUB CONSTRUCTION SPECIALTIES 56.51
10/20/2016 248932 INLAND WATER WORKS SUPPLY CO 581.10
10/20/2016 248933 ITRON INC 5,075.40
10/20/2016 248934 iWATER, INC 6,000.00
10/20/2016 248935 K & L HARDWARE 21.58
10/20/2016 248936 KONICA MINOLTA 1,027.51
10/20/2016 248937 KONICA MINOLTA BUSINESS 405.06
10/20/2016 248938 NAPA AUTO PARTS 94.97
10/20/2016 248939 NEOPOST USA INC 367.20
10/20/2016 248940 NEOPOST USA INC 105.86
10/20/2016 248941 PATTON'S SALES CORP 13.47
10/20/2016 248942 POMONA VALLEY WORKSHOP 704.00
10/20/2016 248943 ROUNSVILLE'S AUTO BODY 2,500.00
10/20/2016 248944 STAPLES BUSINESS ADVANTAGE 1,743.87
10/20/2016 248945 U.S. BANCORP SERVICE CENTER 27,364.90
10/20/2016 248950 UNITED OF OMAHA LIFE INSURANCE COMPANY 6,040.01
10/20/2016 248951 SAN BERNARDINO MUNICIPAL WATER DEPARTMENT 645,240.48
10/26/2016 248952 CLAIRE REMAI 14.68
10/26/2016 248953 LAURA CLARKE 80.00
10/26/2016 248954 LORENZO PEREZ 1,338.00
10/26/2016 248955 MIKE FISCHER 100.00
10/26/2016 248956 SANDI CABRERA 477.84
10/26/2016 248957 MARIA LANDAVERDE 63.99
10/26/2016 248958 VANESSA AGUINAGA 3.77
10/26/2016 248959 ALFREDO & MARIA CERVANTES 26.37
10/26/2016 248960 DUC NGUYEN 59.61
10/26/2016 248961 CHRIS THORNTON 33.18
10/26/2016 248962 GLORIA ELIZABETH JACO 24.49
PAYMENT REGISTER
OCTOBER 1, 2016 - OCTOBER 31, 2016 Page 3 of 7
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
10/26/2016 248963 EAGLE VISTA EQUITIES, LLC 83.86
10/26/2016 248964 BETH KEIPER 11.10
10/26/2016 248965 CUMBERTO ZAMUNDO JR 157.17
10/26/2016 248966 WES SWOGGER 72.80
10/27/2016 248967 ADP, INC 420.87
10/27/2016 248968 ALTERNATIVE HOSE INC 18.65
10/27/2016 248969 ASBCSD 64.00
10/27/2016 248970 AT&T 221.78
10/27/2016 248971 COLONIAL LIFE, PREMIUM 994.48
10/27/2016 248972 FRONTIER COMMUNICATIONS 50.15
10/27/2016 248973 HATFIELD BUICK 76.95
10/27/2016 248974 INLAND WATER WORKS SUPPLY CO 1,451.65
10/27/2016 248975 KELLY ASSOCIATES MANAGEMENT GROUP LLC 2,115.00
10/27/2016 248976 METROPOLITAN LIFE INS CO 150.87
10/27/2016 248977 MICHAEL HURST 250.00
10/27/2016 248978 PHOENIX LIFE INSURANCE COMPANY 66.74
10/27/2016 248979 POMONA VALLEY WORKSHOP 462.00
10/27/2016 248980 THE GAS COMPANY 13.81
10/27/2016 248981 UNITED PARCEL SERVICE, INC. 11.59
BANK DRAFTS
10/03/2016 DFT0001670 MERCHANT BANKCD 8,370.41$
10/04/2016 DFT0001659 CALPERS/ MEDICAL 74,332.79
10/05/2016 DFT0001658 CALPERS/ DEFERRED COMPENSATION 13,239.09
10/05/2016 DFT0001660 CALPERS/ RETIREMENT 2,685.28
10/05/2016 DFT0001661 CALPERS/ RETIREMENT 63.24
10/05/2016 DFT0001662 CALPERS/ RETIREMENT 230.02
10/05/2016 DFT0001663 CALPERS/ RETIREMENT 19,604.73
10/05/2016 DFT0001664 CALPERS/ RETIREMENT 153.05
10/05/2016 DFT0001665 CALPERS/ RETIREMENT 808.19
10/05/2016 DFT0001666 CALPERS/ RETIREMENT 2,625.87
10/05/2016 DFT0001667 CALPERS/ RETIREMENT 13,012.51
10/05/2016 DFT0001673 STATE DISBURSEMENT UNIT 3,248.97
10/07/2016 DFT0001657 CA SDI Tax 1,863.57
10/07/2016 DFT0001668 Federal Payroll Tax 31,339.98
10/07/2016 DFT0001669 Medicare 6,927.24
10/07/2016 DFT0001671 Social Security 82.84
10/07/2016 DFT0001672 State Payroll Tax 10,386.15
10/11/2016 DFT0001674 TRANSFIRST DISCOUNT 9,591.66
10/12/2016 DFT0001688 FORTE, ACH DIRECT INC, ACH FEES 418.30
10/14/2016 DFT0001693 VERIFONE INC 22.00
10/19/2016 DFT0001677 CALPERS, UAL PAYMENT 36,902.01
10/19/2016 DFT0001678 CALPERS/ DEFERRED COMPENSATION 13,085.88
10/19/2016 DFT0001679 CALPERS/ RETIREMENT 808.19
10/19/2016 DFT0001680 CALPERS/ RETIREMENT 13,012.50
10/19/2016 DFT0001681 CALPERS/ RETIREMENT 19,604.72
10/19/2016 DFT0001682 CALPERS/ RETIREMENT 2,685.28
10/19/2016 DFT0001683 CALPERS/ RETIREMENT 2,625.87
10/19/2016 DFT0001684 CALPERS/ RETIREMENT 230.02
10/19/2016 DFT0001685 CALPERS/ RETIREMENT 63.24
10/19/2016 DFT0001686 CALPERS/ RETIREMENT 153.05
10/19/2016 DFT0001692 STATE DISBURSEMENT UNIT 3,248.97
10/20/2016 DFT0001695 PayNearMe, Inc. 3.98
10/21/2016 DFT0001676 CA SDI Tax 1,805.59
PAYMENT REGISTER
OCTOBER 1, 2016 - OCTOBER 31, 2016 Page 4 of 7
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
10/21/2016 DFT0001687 Federal Payroll Tax 27,627.85
10/21/2016 DFT0001689 Medicare 6,651.92
10/21/2016 DFT0001690 Social Security 144.88
10/21/2016 DFT0001691 State Payroll Tax 9,293.68
10/21/2016 DFT0001694 CBB 3,178.23
10/26/2016 DFT0001717 PayNearMe, Inc. 3.98
10/31/2016 DFT0001716 VERIFONE INC 44.00
10/31/2016 MISC0001356 WIRE TRANSFER TO LAIF 10/31/16 1,000,000.00
ACH PAYMENTS
10/06/2016 10001888 ADCOMP SYSTEMS 638.58$
10/06/2016 10001889 ADS ENVIRONMENTAL SERVICES 1,500.00
10/06/2016 10001890 AIRGAS, USA LLC 86.66
10/06/2016 10001891 BOOT BARN, INC 250.00
10/06/2016 10001892 CINTAS CORPORATION 189.88
10/06/2016 10001893 CLEARFLY COMMUNATIONS 1,337.86
10/06/2016 10001894 DAVID HERNANDEZ 258.78
10/06/2016 10001895 ECS IMAGING INC. 13,760.00
10/06/2016 10001896 EXCEL LANDSCAPE, ICN 12,251.72
10/06/2016 10001897 FRED STAFFORD 458.71
10/06/2016 10001898 FSA Only/East Valley Water District 1,533.81
10/06/2016 10001900 G & K SERVICES, CO. 555.56
10/06/2016 10001901 GARY STURDIVAN 567.78
10/06/2016 10001902 GORDON GRANT 489.95
10/06/2016 10001903 GSSI, GENERAL SECURITY SERVICES, INC. 1,914.75
10/06/2016 10001904 JANA FOX 458.71
10/06/2016 10001905 JOSE MILLAN 2,080.00
10/06/2016 10001906 LAND ENGINEERING CONSULTANTS 7,463.60
10/06/2016 10001907 LINCOLN NATIONAL LIFE INS CO. 1,933.43
10/06/2016 10001908 LINKEDIN CORP. 3,400.00
10/06/2016 10001909 MANAGED HEALTH NETWORK 241.92
10/06/2016 10001910 MERLIN JOHNSON CONSTRUCTION 152,852.30
10/06/2016 10001911 MICHAEL HENDERSON 552.66
10/06/2016 10001912 MIKE J. ROQUET CONSTRUCTION INC 17,100.00
10/06/2016 10001913 MINUTEMAN PRESS OF RANCHO CUCAMONGA 700.32
10/06/2016 10001914 PRINCIPAL FINANCIAL GROUP 6,307.84
10/06/2016 10001915 REBECCA KASTEN 650.00
10/06/2016 10001916 ROW TRAFFIC SAFETY, INC 813.35
10/06/2016 10001917 SAFETY COMPLIANCE COMPANY 400.00
10/06/2016 10001918 STEVEN FARRINGTON 650.00
10/06/2016 10001919 THE WINNER INDUSTRIAL SUPPLY INC 1,026.54
10/06/2016 10001920 THOMAS P ORTON 377.23
10/06/2016 10001921 TROY ALARM, INC. 180.00
10/06/2016 10001922 UNDERGROUND SERVICE ALERT 249.00
10/06/2016 10001923 VISTA PAINTS 797.59
10/06/2016 10001924 VULCAN MATERIALS COMPANY 569.99
10/06/2016 10001925 WAXIE SANITARY SUPPLY 158.66
10/13/2016 10001926 AMERICAN-1 AIRTIGHT SECURITY COMPANY 123.48
10/13/2016 10001927 ANTHONY'S IRRIGATION 15,805.00
10/13/2016 10001928 ASHOK K. DHINGRA 10,216.60
10/13/2016 10001929 CLINICAL LAB OF S B 3,399.50
10/13/2016 10001930 CORELOGIC SOLUTIONS INC. 315.00
10/13/2016 10001931 FERGUSON ENTERPRISES, INC. 16,055.19
10/13/2016 10001932 G & K SERVICES, CO. 540.86
PAYMENT REGISTER
OCTOBER 1, 2016 - OCTOBER 31, 2016 Page 5 of 7
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
10/13/2016 10001933 GONZALEZ, QUINTANA & HUNTER, LLC 4,000.00
10/13/2016 10001934 GSSI, GENERAL SECURITY SERVICES, INC. 111.00
10/13/2016 10001935 HIGHLAND AREA CHAMBER 30.00
10/13/2016 10001936 ICON ENTERPRISES, INC DBA CIVICPLUS 3,500.00
10/13/2016 10001937 INFOSEND, INC 41,725.81
10/13/2016 10001938 JC LAW FIRM 19,803.48
10/13/2016 10001939 LANDS END INC 191.16
10/13/2016 10001940 MIKE J. ROQUET CONSTRUCTION INC 7,100.00
10/13/2016 10001941 MILLER SPATIAL SERVICES, LLC 9,140.00
10/13/2016 10001942 MINUTEMAN PRESS OF RANCHO CUCAMONGA 429.84
10/13/2016 10001943 NETWORK FLEET, INC 124.75
10/13/2016 10001944 PARKHOUSE TIRE, INC 2,249.49
10/13/2016 10001945 PSA PRINTING & MAILING SERVICES, INC 426.10
10/13/2016 10001946 VULCAN MATERIALS COMPANY 2,918.74
10/13/2016 10001947 WAXIE SANITARY SUPPLY 441.39
10/20/2016 10001948 #1 SON PLUMBING 630.00
10/20/2016 10001949 ASHOK K. DHINGRA 10,902.54
10/20/2016 10001950 CALIFORNIA FUELS & LUBRICANTS 1,053.38
10/20/2016 10001951 CINTAS CORPORATION 145.95
10/20/2016 10001952 ENVIRONMENTAL SCIENCE ASSOCIATES/ESA 14,051.39
10/20/2016 10001953 EXCEL LANDSCAPE, ICN 786.99
10/20/2016 10001954 FERGUSON ENTERPRISES, INC. 454.31
10/20/2016 10001955 FLOW NETWORK 1,342.29
10/20/2016 10001956 FSA Only/East Valley Water District 1,533.81
10/20/2016 10001958 G & K SERVICES, CO. 776.24
10/20/2016 10001959 GSSI, GENERAL SECURITY SERVICES, INC. 2,479.00
10/20/2016 10001960 HARRINGTON INDUSTRIAL PLASTIC 178.31
10/20/2016 10001961 JC LAW FIRM 20,875.00
10/20/2016 10001962 KATZ & ASSOCIATES, INC 8,595.00
10/20/2016 10001963 LEGEND PUMP AND WELL 135.00
10/20/2016 10001964 MC CRAY ENTERPRISES 995.37
10/20/2016 10001965 MINUTEMAN PRESS OF RANCHO CUCAMONGA 514.87
10/20/2016 10001966 NADERA MILBES 500.00
10/20/2016 10001967 OFFICIAL PAYMENTS CORP. 34.55
10/20/2016 10001968 P.A.D. PALM AUTO DETAIL 1,305.00
10/20/2016 10001969 PACIFIC COAST TOOL & SUPPLY 208.56
10/20/2016 10001970 PARSONS BRINCKERHOFF, INC 554.00
10/20/2016 10001971 PLUS 1 PERFORMANCE 378.39
10/20/2016 10001972 SELECTRON TECHNOLOGIES, INC 14,205.00
10/20/2016 10001973 SHRED-IT US JV LLC 100.76
10/20/2016 10001974 SUPER PENNY MARKET 500.00
10/20/2016 10001975 TELEPACIFIC COMMUNICATIONS 2,812.86
10/20/2016 10001976 TROY ALARM, INC. 264.00
10/20/2016 10001977 VERIZON WIRELESS 3,792.71
10/27/2016 10001979 ADVANCED TELEMETRY SYSTEMS INTERNATIONAL, INC. 537.50
10/27/2016 10001980 AIRGAS, USA LLC 156.00
10/27/2016 10001981 DIAMOND FENCE COMPANY 480.00
10/27/2016 10001982 EUROFINS EATON ANALYTICAL, INC 350.00
10/27/2016 10001983 FERGUSON ENTERPRISES, INC. 3,811.32
10/27/2016 10001984 G & K SERVICES, CO. 549.66
10/27/2016 10001985 ICMA RETIREMENT CORPORATION 250.00
10/27/2016 10001986 JC LAW FIRM 3,240.00
10/27/2016 10001987 JOSE MILLAN 2,080.00
10/27/2016 10001988 LEVERAGE INFORMATION SYSTEMS, INC. 60,174.94
PAYMENT REGISTER
OCTOBER 1, 2016 - OCTOBER 31, 2016 Page 6 of 7
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
10/27/2016 10001989 MICHAEL BAFFA 130.00
10/27/2016 10001990 MUSICK, PEELER & GARRETT LLP 53,919.90
10/27/2016 10001991 PLUS 1 PERFORMANCE 38.12
10/27/2016 10001992 PRINCIPAL FINANCIAL GROUP 6,307.84
10/27/2016 10001993 RAFTELIS FINANCIAL CONSULTANTS, INC 13,745.00
10/27/2016 10001994 SCHUBERT ENTERPRISES INC 220.00
10/27/2016 10001995 SPECIAL DISTRICT RISK MGMT 2,503.08
10/27/2016 10001996 THE WINNER INDUSTRIAL SUPPLY INC 3,234.51
10/27/2016 10001997 VULCAN MATERIALS COMPANY 2,526.41
TOTAL 3,106,615.45$
PAYMENT REGISTER
OCTOBER 1, 2016 - OCTOBER 31, 2016 Page 7 of 7
Recommended by:
Jo hn Mura
General Manager/CEO
Res p ec tfully s ub mitted :
Justine Hendric ks en
Dis tric t Clerk
BOARD AGENDA STAFF REPORT
Agenda Item #4.e.
Meeting Date: Dec ember 14, 2016
Co nsent Item
To: Governing Bo ard Memb ers
From: General Manager/CEO
Subject: Direc tors ' fees and exp ens es for No vemb er 2016
RECOMMENDATION:
Ap p ro ve the Governing Board Memb ers ’ fees and expens es fo r November 2016.
BACKGROUND / ANALYSIS:
T he Board has instruc ted staff to lis t all d irec tor fees and exp ens es as a s ep arate agenda item to s how full fisc al
transparenc y. O nly after Board review and ap p ro val will the c o mpens ation and exp ens es be p aid.
AGENCY IDEALS AND ENDEAVORS:
Ideals and Endeavor II - Maintain An Enviro nment Committed To Elevated P ublic Servic e
(E) – Practice transparent & acc o untab le fis cal management
REVIEW BY OTHERS:
T his agend a items has been reviewed b y the Ad minis tratio n department.
FISCAL IMPACT :
T he fis c al imp ac t as s o c iated with this agenda item is $7,356.88 whic h is inc luded in the c urrent fisc al b udget.
ATTACHMENTS:
Description Type
November 20 16 Directors Fees and Expenses Backup Material
BOARD AGENDA STAFF REPORT
Agend a Item #5.
Meeting Date: Dec ember 14, 2016
Dis cus s io n Item
To: Governing Bo ard Memb ers
From: General Manager/CEO
Subject: Ap prove Bo ard R eorganization
RECOMMENDATION:
Staff rec o mmend s that the Board of Directo rs:
a. Elec t o fficial offic ers fo r the pos itions of Bo ard Pres id ent, Vic e P resident
b . Appointment o f General Manager, Chief Financ ial Officer and Board Secretary
c . Set the time, day and p lac e for ho ld ing meetings
d . Rep resentative/C o mmittee Assignments
BACKGROUND / ANALYSIS:
T he Board of Directo rs cond ucts their reorganizatio n p ro c es s at the firs t regular meeting in Dec emb er p urs uant
to Califo rnia Water Cod e S ec tion 30520.
T he Board reorganizatio n ens ures the efficient management o f the Dis tric t and reflects a dedic atio n to the highes t
s tandards of integrity and acc ountab ility s o as to c ontinue to earn the trus t and c o nfidenc e of the p ublic s erved
b y the Dis tric t.
Staff is recommending that the Dis trict c o ntinue to ho ld regularly sc heduled Bo ard meetings at 31111 Greens p o t
Ro ad , Highland, CA, on the 2nd and 4th Wed nes day o f each month.
T he Board will cond uc t c lo s ed s es s ion at 4:30 p m and commenc e the regular bo ard meeting at 5:30 pm. Should
c lo s ed s es s io n items req uire more than the allotted time, the Bo ard will adjourn to open s es s io n at 5:30 p m,
c o nduc t Distric t b usiness, and then adjourn bac k into clos ed ses s io n. After clos ed ses s io n, the Board will
rec o nvene into open s es s io n and anno unce any action taken in the clos ed sess ion p rio r to ad journment of the
meeting.
AGENCY IDEALS AND ENDEAVORS:
Ideals and Endeavor II - Maintain An Enviro nment Committed To Elevated P ublic Servic e
Recommended by:
Jo hn Mura
General Manager/CEO
(E) - Practice Transparent and Acc o untab le Fisc al Management
REVIEW BY OTHERS:
T his agend a item has b een reviewed b y the Ad minis tratio n Dep artment.
FISCAL IMPACT :
T here is no fis c al imp ac t as s o c iated with this agenda item.
BOARD AGENDA STAFF REPORT
Agenda Item #6.
Meeting Date: December 14, 2016
Discussion Item
To: Governing Board Members
From: General Manager/CEO
Subject: Approval of Administrative Policies
RECOMMENDATION:
Staff recommends that the Board review and approve the following policies for inclusion in the Board of
Directors Handbook:
1.General Manager/CEO Evaluation Policy
2.Board of Directors Evaluation Policy
BACKGROUND / ANALYSIS:
After the conclusion of the General Manager/CEO’s Performance Evaluation in the spring of 2016, the Board of
Directors expressed the desire to create a formal policy for the evaluation of the General Manager/CEO. At this
time the Board also agreed that implementing a performance evaluation policy and process for the Board of
Directors would greatly benefit the District and our ratepayers by providing a measurement by which the Board
can prioritize its goals for the future and promote the highest standards of Board governance.
At this time, staff recommends approval of the following policies for inclusion in the Board of Directors
Handbook:
1. General Manager/CEO Evaluation Policy – This policy is designed to ensure that the Board of Directors
and the General Manager/CEO are in sync on carrying out the vision and strategic direction of the District.
Evaluation of the General Manager/CEO can help improve confidence, support professional development, and
enhance productive interactions between the Board, General Manager/CEO, and District staff.
The policy sets a schedule for the evaluation process with it being initiated by January 15th and concluding by
the end of February of each year in order to have final reports prepared and presented in March of each year.
The evaluation process will be at the discretion of the Chair and Vice Chair and may include self-evaluations,
evaluations by the Board of Directors, and 360-degree (multi-rater) evaluations to create a channel of open
communication.
The evaluation process will be facilitated by an independent third party consultant selected by the full board of
Directors and will consist of evaluation forms, interviews, and discussions between the consultant and each rater.
Final evaluation reports will be presented to the Board of Directors and the General Manager/CEO. The
consultant will conduct a one-on-one meeting with the General Manager/CEO to summarize the reports and
Recommended by:
John Mura
General Manager/CEO
Respectfully submitted:
Kerrie Bryan
HR/Risk and Safety Manager
provide coaching on identified areas if necessary.
All feedback and comments received during the interview process will remain anonymous and the consultant will
only share feedback obtained with the General Manager/CEO and the Board of Directors.
2. Board of Directors Evaluation Policy – This policy is designed to provide professional development
opportunities to the Board of Directors which will enhance Board contributions and assist in the achievement of
the District’s strategic objectives.
The policy sets a schedule for the evaluation process to be conducted every two years in odd-numbered years,
which will allow for all Directors to have served a minimum of one full year on the Board prior to being
evaluated. During the odd-numbered years, the Board evaluation process will coincide with the General
Manager/CEO’s evaluation process.
The evaluation process will be facilitated by an independent third party consultant selected by the full Board of
Directors and will consist of verbal interviews and discussion between the consultant and each rater.
At the conclusion of the evaluation process, the consultant and the General Manager/CEO will meet with each
Director to provide verbal feedback and discuss how the information received can help enhance Director
contributions to carry out the vision and strategic direction of the District.
The Consultant and General Manager/CEO will not share feedback obtained with fellow Directors or staff
members. The feedback and comments received during the interview process will remain anonymous.
AGENCY IDEALS AND ENDEAVORS:
Ideals and Endeavor II - Maintain An Environment Committed To Elevated Public Service
(D) - Maximize staff and Governing Board capabilities through ongoing professional development
REVIEW BY OTHERS:
This agenda item has been reviewed by the Administration Department.
FISCAL IMPACT :
There is no fiscal impact associated with this item.
ATTACHMENTS:
Description Type
General Manager/CEO Evaluation Policy Backup Material
Board of Directors Evaluation Policy Backup Material
BOARD OF DIRECTORS HANDBOOK
Policies and Programs of the Board of Directors
Policy Title: General Manager/CEO Evaluation Policy
Original Approval Date:
Last Revised: Policy No: Page
1 of 2
Purpose
This policy is designed to ensure that the Board of Directors and the General Manager/CEO
are in sync on carrying out the vision and strategic direction of the District. Evaluation of
the General Manager/CEO can help improve confidence, support professional
development, and enhance productive interactions between the Board, General
Manager/CEO, and District staff.
Policy
It is the policy of East Valley Water District to regularly evaluate the General Manager/CEO
related to performance standards and completion of specified goals and objectives
determined prior to the start of the evaluation process.
The evaluation process will vary year to year during the General Manager/CEO’s
employment contract and may include self-evaluations, evaluations by the Board of
Directors, and 360-degree (multi-rater) evaluations to create a channel of open
communication through feedback from raters. 360-degree raters may include, in addition
to Director and self-evaluations, senior management and subordinate staff.
The evaluation process will be facilitated by an independent third party consultant
(Consultant) selected by the full Board of Directors and will consist of interviews and
discussions between the Consultant and each rater. The Consultant will provide all
necessary forms and will compile final reports at the end of the evaluation process.
Schedule for Evaluation
A. The Chair and Vice Chair will initiate the evaluation process by January 15th of each
year and conclude by the end of February in order to have final reports prepared
and presented to the General Manager/CEO and Board of Directors in March of each
year.
B. The evaluation process will be at the discretion of the Chair and Vice Chair and may
include the following rating process during a five (5) year employment contract:
Year 1 – The General Manager/CEO will be evaluated by the Board of Directors.
Year 2 – The General Manager/CEO will be evaluated through the 360-degree
process with raters including self, Board of Directors, and senior management.
Year 3 - The General Manager/CEO will be evaluated by the Board of Directors.
BOARD OF DIRECTORS HANDBOOK
Policies and Programs of the Board of Directors
Policy Title: General Manager/CEO Evaluation Policy
Original Approval Date:
Last Revised: Policy No: Page
2 of 2
Year 4 - The General Manager/CEO will be evaluated through the 360-degree
process with raters including self, Board of Directors, and senior management.
Year 5 - The General Manager/CEO will be evaluated through the 360-degree
process with raters including self, Board of Directors, senior management, and
subordinate staff.
Performance Evaluation Procedure
1. Consultant will contact all parties involved in the General Manager/CEO’s
evaluation process, including raters, and explain their role in the process along
with directions on completing evaluation forms. An evaluation timeline will be
given.
2. The General Manager/CEO will complete his/her self-evaluation. Once the self-
evaluation is complete, Consultant will conduct an individual interview with the
General Manager/CEO to discuss the self-evaluation.
3. Raters will complete evaluation forms, then Consultant will conduct interviews
for their feedback and comments.
4. After all interviews have been conducted, Consultant will prepare the final
evaluation reports.
5. Final evaluation reports will be presented to the Board of Directors and General
Manager/CEO.
6. Consultant will conduct a one-on-one meeting with the General Manager/CEO to
summarize the evaluation reports and provide coaching on identified areas of
improvement, if necessary, to enhance the General Manager/CEO’s abilities to
carry out the vision and strategic direction of the District.
7. Completed evaluation reports will be maintained in the General Manager/CEO’s
Personnel File in the Human Resources office.
Confidentiality Disclosure
The feedback and comments received during the interview process will remain
anonymous and Consultant will only share feedback obtained with the General
Manager/CEO and the Board of Directors.
BOARD OF DIRECTORS HANDBOOK
Policies and Programs of the Board of Directors
Policy Title: Board of Directors Evaluation Policy
Original Approval Date:
Last Revised: Policy No: Page
1 of 2
Purpose
This policy is designed to provide professional development opportunities to the Board of
Directors which will enhance Board contributions and assist in the achievement of the
District’s strategic objectives.
Policy
It is the policy of East Valley Water District to regularly evaluate the Directors related to
their contributions to the Board. The feedback received will provide an invaluable
measurement by which the Board can prioritize its goals for the future while promoting
the highest standards of Board governance.
A 360 degree (multi-rater) evaluation process will be conducted to create a channel of
open communication through verbal feedback from raters. Raters will include self (self-
rater), fellow Directors, and the Senior Management Team.
The evaluation process will be facilitated by an independent third party consultant
(Consultant) selected by the full Board of Directors and will consist of verbal interviews
and discussions between the Consultant and each rater.
Schedule for Evaluation
A. The Board of Directors evaluation process will be conducted every two years in
odd numbered years. This will allow for all Directors to have served a minimum
of one full year on the Board prior to being evaluated.
B. The evaluation process will be initiated by January 15th and conclude by the end
of February, during odd numbered years, to coincide with the General Manager’s
evaluation process. Final reports will be prepared and presented in March of each
year.
Performance Evaluation Procedure
1. Consultant will contact all Directors and raters at the start of the evaluation
process and give them the evaluation timeline.
2. Consultant will conduct individual interviews with each Director to obtain their
verbal feedback (self-rater) based on a set of questions and/or competencies
determined by the Board prior to the start of the evaluation process. During this
BOARD OF DIRECTORS HANDBOOK
Policies and Programs of the Board of Directors
Policy Title: Board of Directors Evaluation Policy
Original Approval Date:
Last Revised: Policy No: Page
2 of 2
same interview, after the completion of the self-rating, Consultant will interview
the Directors regarding their fellow Directors.
3. Upon completion of Director interviews, Consultant will meet with the Senior
Management Team to obtain verbal feedback on all Directors.
4. After interviews have been conducted, Consultant and the General Manager/CEO
will meet with each individual Director to provide verbal feedback and discuss
how the information received can help enhance Director contributions to carry
out the vision and strategic direction of the District.
Confidentiality Disclosure
As the purpose of this evaluation process is to provide individual professional development
for each Director, the Consultant and General Manager/CEO will not share feedback
obtained with fellow Directors or staff members. The feedback and comments received
during the interview process will remain anonymous.
BOARD AGENDA STAFF REPORT
Agenda Item #7.
Meeting Date: December 14, 2016
Discussion Item
To: Governing Board Members
From: General Manager/CEO
Subject: 2016 Top Inland Empire Workplaces Program
RECOMMENDATION:
This report is provided to the Board of Directors for its information only. No action is required.
BACKGROUND / ANALYSIS:
In August of 2015, the District partnered with The Press-Enterprise and Workplace Dynamics to engage in the
2015 Top Inland Empire Workplaces Program. The program consisted of an employee engagement survey where
employees were asked to respond anonymously to statements about their workplace experience and the
leadership of their companies. The surveys were scored and each participating company was given a ranking
based on their size including small companies (35-99 employees), midsize companies (100-499 employees), and
large companies (500 or more employees).
The District received exceptional participation with 91% of staff completing the survey, and overall results and
employee comments were excellent. The District was elated to find out during the Top Workplaces Award
Ceremony on December 10, 2015, that we had been recognized as the 4th place company in the small employer
category. In addition, the District received the Editor’s Award for Social Responsibility.
In July of this year, the District was invited to participate in the Top Workplaces Program for 2016. Staff
completed the surveys in August and results were received and shared with the management team in October. We
were excited to find that our survey participation increased from 91% to 93%, and our overall ratings increased
by 10.25%. The District was notified that we were again nominated as a Top Workplace in the Inland Empire and
were invited to attend the 2016 Award Ceremony.
Staff and members of the Board attended the Award Ceremony held at the Riverside Convention Center on
December 1st and were ecstatic to find out that we were named the first place company in the Inland Empire for
the small employer category. The General Manager/CEO and Chairman of the Board accepted the award on
behalf of the District, and the General Manager/CEO gave a speech thanking the Press Enterprise, the Board, and
most importantly, our wonderful staff.
In addition to sharing this great news and excitement with District staff, management will use feedback received
from the survey to conduct focus group meetings with staff at all levels and update our engagement plan to
concentrate on areas in need of improvement. The Human Resources Department will ensure participation in an
employee engagement survey annually and will continue using the results to actively engage staff and let them
Recommended by:
John Mura
General Manager/CEO
Respectfully submitted:
Kerrie Bryan
HR/Risk & Safety Manager
know that their opinions and feedback are valued.
AGENCY IDEALS AND ENDEAVORS:
Ideals and Endeavor II - Maintain An Environment Committed To Elevated Public Service
(B) - Promote a positive organizational culture
(C) - Identify strategies to attract and retain a high quality workforce
REVIEW BY OTHERS:
This agenda item has been reviewed by the Administration Department.
FISCAL IMPACT :
There is no fiscal impact associated with this item.
ATTACHMENTS:
Description Type
2016 Top Workpaces Award Presentation Backup Material
EMPLOYEE SURVEY
•2nd Annual Confidential Employee
Engagement Survey
−Conducted August 2016
•Survey Factors:
−Alignment, Connection,
Effectiveness, My Manager
•Benchmark: Local Government
Agencies Throughout U.S.
•93% Employee Participation
•110 Comments and Improvement
Ideas Received
EAST VALLEY WATER DISTRICT
3
AVERAGE SCORES
BASED ON FOUR FACTORS
EAST VALLEY WATER DISTRICT
AVERAGE SCORES
WorkplaceOVERALL
EAST VALLEY WATER DISTRICT
AVERAGE SCORES
AlignmentFACTOR 1
EAST VALLEY WATER DISTRICT
AVERAGE SCORES
EffectivenessFACTOR 2
EAST VALLEY WATER DISTRICT
AVERAGE SCORES
ConnectionFACTOR 3
EAST VALLEY WATER DISTRICT
AVERAGE SCORES
My ManagerFACTOR 4
9
EMPLOYEE COMMENTS
TOP WORKPLACE SURVEY
“It is a great place to work. I feel like I am valued and
respected as an employee.”
“The teamwork and the ability to learn and keep growing
and being encouraged to strive for more.”
“The work environment. There is always something
different you can learn and do.”
EAST VALLEY WATER DISTRICT
WHAT CONTRIBUTES MOST TO YOU
WANTING TO STAY WITH EVWD?
“Opportunities to work on challenging projects
in a team environment.”
“My thoughts and ideas are valued and taken
into consideration.”
“The GM empowers his staff.”
EAST VALLEY WATER DISTRICT
WHAT DO YOU FIND MOST
MOTIVATIONAL ABOUT EVWD?
“New opportunities for advancement.”
“The Sterling Natural Resource Center.”
EAST VALLEY WATER DISTRICT
WHAT EXCITES YOU ABOUT THE
DIRECTION EVWD IS TAKING?
“The comradery we all have with each other.”
“The All-Hand’s Meetings. The General Manager
keeps everyone informed on the issues and makes us
feel like part of the future of the District.”
“I feel trusted to do my job correctly.”
EAST VALLEY WATER DISTRICT
WHAT MAKES YOU FEEL
APPRECIATED AT EVWD?
Business
Casual
Friday
Development
Opportunities
Positive
Feedback
EAST VALLEY WATER DISTRICT
AREAS FOR IMPROVEMENT
-Ability to Wear Jeans
-Cross Training
-Learning Lab
-Employee Recognition
15
TOP WORKPLACE RANKING
AWARD CELEBRATION
Top Workplace in the Inland Empire
•Top Workplace Award Celebration
Held December 1st
•35 Workplaces Recognized at the
Event
•East Valley Water District Ranked
1st Place in the Small Employer
Category
−Less Than 100 Employees
EAST VALLEY WATER DISTRICT
2016 First Place for Small Employers
•Celebrate Achievement with Staff in the New Year
•August 2017
−Conduct 3rd Annual Employee Survey
EAST VALLEY WATER DISTRICT
EMPLOYEE CELEBRATION
BOARD AGENDA STAFF REPORT
Agenda Item #8.
Meeting Date: December 14, 2016
Discussion Item
To: Governing Board Members
From: General Manager/CEO
Subject: Advanced Metering Infrastructure (AMI) Update
RECOMMENDATION:
This agenda item is presented for information only.
BACKGROUND / ANALYSIS:
On May 25, 2016, the Board approved the award of a contract to Ferguson Waterworks for phase 1
implementation of an Automated Metering Infrastructure (AMI) network. The project scope of work was
finalized in August, allowing Ferguson to begin procurement and installation of the network hardware. The data
collectors and related network infrastructure were installed in November and will be tested during the month of
December. Phase 1 includes eight data collectors, providing 90% coverage of the District’s service area.
Installation of the 7,100 residential and commercial meters included under this project will begin in January and
be completed by the end of April.
Phase 1 of the AMI project is funded by a $2,011,465 Water-Energy Efficiency Grant from the State Department
of Water Resources. The grant awarded to EVWD stipulates certain targets for water and energy savings, and
greenhouse gas reductions, that will result from implementation of AMI. The grant also has an aggressive
timeline, with a closeout date of August 1, 2017, so staff has worked closely with Equarius to create an
implementation schedule to meet and exceed the grant deadline.
Once the project is complete, customers will be able to monitor their water usage on a new portal hosted by
Smart Utility Systems, and will also be alerted when the AMI system detects a constant flow through their meter,
indicating a leak. Customer Service staff will also receive alerts about possible leaks, and will quickly contact
affected customers to mitigate water losses as early leak detection is key to meeting the water & energy saving
targets established by the grant.
AGENCY IDEALS AND ENDEAVORS:
Ideals and Endeavor I - Encourage Innovative Investments To Promote Sustainable Benefits
(B) - Manage and identify methods to conserve natural resources
(D) - Dedicate effort toward system maintenance and modernization
Ideals and Endeavor IV - Fully Understand Challenges To Cultivate Effective Solutions
Recommended by:
John Mura
General Manager/CEO
Respectfully submitted:
Steven Nix
Director of Engineering and Operations
(A) - Support ongoing business process improvement
REVIEW BY OTHERS:
This agenda item has been reviewed by the Finance, Public Affairs and Engineering Departments.
FISCAL IMPACT :
There is no fiscal impact associated with this agenda item.
ATTACHMENTS:
Description Type
Advanced Metering Infrastructure (AMI) Update Presentation
•Multi-Year Project to Replace All Manually Read Meters with Automated Metering
Infrastructure
2EAST VALLEY WATER DISTRICT
PROJECT OVERVIEW
Funded by $2,011,465 Water-Energy Grant from the
State Department of Water Resources
8 Data Collectors –90% Coverage of District Service Area
7,100 Meters in the West End of District Service Area
Customers Track Water Usage on Smart Utility Systems Portal
Phase 1
•Engineering Department
−Project Management and Reporting
•Public Affairs Outreach
−General Project Updates
−Benefits of AMI
•Ferguson Waterworks to Furnish and
Install Collectors and Meters
•Customer Service Department
−Record Meter Changes in Billing System
3EAST VALLEY WATER DISTRICT
COLLABORATIVE EFFORT
INSTALLATION
•Data Collectors
−Installed at Various District Plants
−Either Hard Wired or Solar Powered
−Additional Collectors to be Installed with
New Development
•Meters
−20 Year Life
−New Lids with Flush Mounted Antennas
−Remaining 14,000 to be Installed over
Next 4 Years
EAST VALLEY WATER DISTRICT
•Phase 1 –2016/17 Fiscal Year
5EAST VALLEY WATER DISTRICT
PROJECT TIMELINE
Data Collectors
Installed
Nov 2016
SUS Portal
Dec 2016
Network Activated
Dec 2016
Public Outreach
Jan 2017
Mass Meter
Installation
Jan –Apr 2017
Project
Closeout
Aug 2017