HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 11/18/2015SPECIAL BOARD MEETING
November 18, 2015 - 5:30 PM
31111 Greenspot Road, Highland, CA 92346
AGENDA
"In order to comply with legal requirements for posting of agenda, only those items filed with the District
Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental
investigation, will be considered by the Board of Directors".
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL OF BOARD MEMBERS
PUBLIC COMMENTS
Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it
to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless
waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is
prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will
automatically be referred to staff for an appropriate response or action and may appear on the agenda at a
future meeting.
AGENDA - This agenda contains a brief general description of each item to be considered. Except as
otherwise provided by law, no action shall be taken on any item not appearing on the following agenda
unless the Board of Directors makes a determination that an emergency exists or that a need to take
immediate action on the item came to the attention of the District subsequent to the posting of the agenda.
1.Approval of Agenda
2. APPROVAL OF CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will
be enacted in one motion. There will be no discussion of these items prior to the time the board considers the
motion unless members of the board, the administrative staff, or the public request specific items to be
discussed and/or removed from the Consent Calendar.
a. Approve the October 8, 2015 special board meeting minutes
b. Approve the October 14, 2015 regular board meeting minutes
c. October 2015 Disbursements: Accounts payable disbursements for the period include check
numbers 245821 through 246163, bank drafts, and ACH Payments in the amount of
AMENDED
$2,452,047.78 and $308,663.38 for p ayroll.
d.Direc tors ' fees and exp enses for Oc to b er 2015
NEW BUSINESS
3.Develo p er Guid elines and Proc ed ures
4.To p Inland Emp ire Workp laces Program
5.Election Des ignee for ACWA Bo ard o f Directo rs
REPORTS
6.Board of Direc tors' Reports
7.General Manager/CEO Report
• Drought Update
8.Legal C o uns el Rep o rt
9.Board of Direc tors' Comments
ADJOURN
P LEASE NOT E:
Materials related to an item on this agenda s ub mitted to the Board after dis trib utio n of the agenda pac ket
are available for p ublic inspec tio n in the Dis tric t's offic e loc ated at 31111 G reens pot Rd., Highland , during
no rmal bus iness ho urs. Als o, s uc h d o c uments are availab le o n the District's web s ite at www.eas tvalley.o rg
sub ject to s taff's ab ility to post the d o cuments b efo re the meeting.
P ursuant to Go vernment Co d e S ectio n 54954.2(a), any reques t fo r a dis ability-related modific ation or
ac commod ation, inc luding auxiliary aids or s ervic es , that is s ought in order to participate in the abo ve-
agendized p ublic meeting sho uld b e direc ted to the Dis tric t Clerk at (909) 885-4900 at leas t 72 hours prior
to said meeting.
Minutes: 10/08/15 smg 1
Subject to approval
EAST VALLEY WATER DISTRICT October 8, 2015
SPECIAL BOARD MEETING
MINUTES
The Chairman of the Board called the meeting to order at 9:00 a.m. Mr. Carrillo led the
flag salute.
PRESENT: Directors: Carrillo, Coats, Morales, Shelton
ABSENT: Directors: Coleman
STAFF: John Mura, General Manager/CEO; Brian Tompkins, Chief Financial
Officer; Tom Holliman, Engineering Manager; Justine Hendricksen,
District Clerk; Eileen Bateman, Senior Administrative Assistant;
Shayla Gerber, Administrative Assistant
LEGAL COUNSEL: Jean Cihigoyenetche
GUEST(s): Members of the public
PUBLIC COMMENTS
Chairman Morales declared the public participation section of the meeting open at 9:03
a.m.
There being no written or verbal comments, the public participation section was closed.
Director Coleman arrived at 9:03 am.
GENERATIONS IN THE WORKPLACE PRESENTATION
The General Manager/CEO explained that at the beginning of the year the Board
adopted a goal of succession planning to retain talented and qualified employees.
Ms. Laura Kalty, a partner of Liebert Cassidy Whitmore, opened with a presentation
identifying current generations in the workplace, generational differences and shared
values, addressed legal issues related to generational diversity and succession planning
ideas.
The General Manager/CEO stated that the challenge will be that of the Board Members
and Staff, in that their mindsets will need to adjust to benefit from the plan presented;
and that this could have a bold impact on East Valley Water District.
The Board took a break at 10:00 am.
The Board returned to open session at 10:13 am.
Minutes: 10/08/15 smg 2
SUCCESSION PLANNING EFFORTS
Ms. Kerrie Bryan, Human Resources Manager, provided a presentation about “Succession
Planning Efforts”, which is a mentoring program that includes cross training within the
District. Ms. Bryan recognized some of the challenges through a gap analysis and stated
that a workforce analysis would be implemented to identify knowledge pools. Ms. Bryan
discussed ways to attract the best and the brightest individuals and how to retain
EVWD’s most valuable resources. Implementation of the program is scheduled for
January 2016 and the plan will be analyzed and be revisited on an annual basis.
GENERAL MANAGER/CEO REPORTS
Mr. Mura stated that the District will be closed on Monday, October 12, 2015, in
observance of Columbus Day. He also stated that he will be traveling to Sacramento to
discuss funding for the recycled water project.
LEGAL COUNSEL REPORT
Legal counsel expressed that he has experienced the same generational issues in his
practice and he is grateful to attend.
BOARD OF DIRECTORS COMMENTS
Director Coleman stated that the attitude of gratitude is more productive in regards to
employees and that issues of generations are not confined just to the District.
Director Shelton stated that District is far ahead of the curve and she thanked staff for
the presentation.
Director Carrillo congratulated Chairman Morales on receiving the CSDA Chairman of the
Year Award.
Vice Chairman Coats stated that today’s training was very valuable and that he looks
forward staying to ahead of the curve and glad that succession training will continue to
be revisited in the future.
Chairman Morales stated that this information was very interesting and informative. He
thanked staff and presenters for compiling the information.
ADJOURN
The meeting adjourned at 10:42 am.
_________________________
James Morales, Jr., Chairman
____________________
John J. Mura, Secretary
1
Minutes 10/14/2015 etb
Subject to Approval
EAST VALLEY WATER DISTRICT October 14, 2015
REGULAR BOARD MEETING
MINUTES
The Chairman of the Board called the meeting to order at 5:30 p.m. Director
Coleman led the flag salute.
PRESENT: Directors: Carrillo, Coats, Coleman, Shelton, Morales
ABSENT: None
STAFF: John Mura, General Manager/CEO; Brian Tompkins, Chief
Financial Officer; Jose Martinez, Assistant General Manager;
Justine Hendricksen, District Clerk; Eileen Bateman, Senior
Administrative Assistant; Shayla Gerber, Administrative Assistant
LEGAL COUNSEL: Jean Cihigoyenetche
GUEST(s): Members of the public
PRESENTATION AND CEREMONIAL ITEMS
• INTRODUCTION OF JOSE MARTINEZ, ASSISTANT GENERAL MANAGER
The General Manager/CEO introduced Jose Martinez, the District’s recently hired
Assistant General Manager to the Board.
PRESENTATIONS AND CEREMONIAL ITEMS
• Presentation to Justine Hendricksen for 25 years of dedicated public service
The Chairman of the Board presented Resolution 2015.14 to Ms. Hendricksen in
recognition of her 25 years of service with East Valley Water District.
• California Special Districts Association Chairman of the Year Award.
The General Manager/CEO provided a brief overview of the California Special Districts
Association as well the District’s accomplishments under the leadership of Chairman
Morales.
PUBLIC COMMENTS
Chairman Morales declared the public participation section of the meeting open at
5:45 pm.
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Minutes 10/14/2015 etb
Ms. Jodi Scott expressed her delight in the District’s great strides and also her
concerns of a recent letter she and City Counsel received regarding one of the Board
members. She stated that board members are elected by the citizens and should be
treated the same and that the actions of the board to ridicule a board member during
a public meeting need to stop.
Assembly Member Steinorth stated that he had a break in session and was in the area
and wanted to introduce himself to the Board members and take any suggestions on
how to better serve in his role.
There being no further written or verbal comments, the public participation section
was closed.
APPROVAL OF AGENDA
M/S/C (Coats-Shelton) that the October 14, 2015 agenda be approved as
submitted.
APPROVE THE AUGUST 26, 2015 REGULAR BOARD MEETING MINUTES
M/S/C (Shelton-Carrillo) that the Board approve the August 26, 2015 regular
board meeting minutes as submitted.
APPROVE THE SEPTEMBER 9, 2015 REGULAR BOARD MEETING MINUTES
M/S/C (Shelton-Carrillo) that the Board approve the September 9, 2015 regular
board meeting minutes as submitted.
APPROVE THE SEPTEMBER 17, 2015 SPECIAL BOARD MEETING MINUTES
M/S/C (Shelton-Carrillo) that the Board approve the September 17, 2015 special
board meeting minutes as submitted.
APPROVE THE SEPTEMBER 23, 2015 REGULAR BOARD MEETING MINUTES
M/S/C (Shelton-Carrillo) that the Board approve the September 23, 2015 regular
board meeting minutes as submitted.
Chairman Morales abstained from this item as he was not in attendance at this
meeting.
DIRECTORS FEES AND EXPENSES
M/S/C (Shelton-Carrillo) that the Directors’ fees and expenses for September
2015 be approved as submitted.
3
Minutes 10/14/2015 etb
CUSTOMER SERVICE EXCELLENCE PROGRAM AND CUSTOMER SERVICE STRATEGIC
PLAN
The General Manager/CEO provided information regarding the Districts’ efforts to
strive for World Class Customer Service, including partnering with the Customer
Service Advantage Team.
Ms. Bryan provided a brief presentation of the Customer Service Excellence Program,
including customer service strategic plan, accomplishments to date, and future strides
in the program.
GASB 45 OPEB VALUATION REPORT
Mr. Tompkins, Chief Financial Officer, presented information to the Board regarding
the District’s June 2015 OPEB Valuation including Other Post-Employment Benefits
and how to fund them, GASB 45 requirements, consultant calculations and OPEB
comparisons of other agencies.
Mr. Tompkins addressed inquiries from the Board regarding possible benefits of adding
additional funds to the contributions and if it was factored into the valuation for
future retirement eligibility with approximately 25% of the District’s employees being
eligible for retirement within the next five years.
M/S/C (Carrillo-Coats) that the Board authorize staff to finalize the attached
OPEB actuarial valuation report, including the assumptions used to calculate the
District’s OPEB liability.
OVERVIEW OF THE CEQA ENVIRONMENTAL REVIEW PROCESS
The General Manager/CEO introduced Ms. Jane Usher. She is a member of the recycled
water effort team and is assisting San Bernardino Valley District with the development
of an EIR strategy. He stated that this presentation is to provide information about the
CEQA guidelines and processes for public input prior to the implementation of a
project. He also stated that there will be an opportunity for public comments after the
presentation, as he received several inquiries regarding this item.
Ms. Usher shared that this is her 35th year practicing law in the State of California. She
provided a presentation regarding CEQA process, including the agreement with East
Valley Water District and San Bernardino Valley District and the required
Environmental Impact Review of the proposed Sterling Natural Resource Center. Ms.
Usher reviewed the Environment Impact Review process including the Notice of
Preparation requirements and proposed project locations, draft Environmental Impacts
Review for public review, as well as the final Environmental Impacts Review for Board
certification and approval of project.
Director Coleman expressed his concerns regarding the District sending water down the
river which does not benefit the District.
4
Minutes 10/14/2015 etb
The General Manager/CEO expressed his appreciation for Ms. Usher’s expertise and the
information she provided this evening.
Mr. Serrano addressed the Board about his concerns with the San Bernardino County
Special Assessments policy; that he would like to see the developers cover the costs of
a special assessment and the coordination between the City of Highland and East
Valley Water District for these covered costs.
The General Manager/CEO explained that many options are available and will be
analyzed regarding the costs associated with the project; that the process will
continue to be transparent and that the District has a responsibility to existing
ratepayers to anticipate future development and how to continue to meet the needs of
the District.
Information only.
BOARD OF DIRECTORS REPORTS
Director Carrillo reported on the following: he attended the Ad-Hoc Conservation
Committee meeting where they discussed the District’s conservation outreach efforts.
Director Shelton reported on the following: that on October 6th she attended the San
Bernardino Valley District meeting where they discussed the drought updates; that on
October 7th she attended an Ad-Hoc Conservation Committee meeting and
congratulated the ratepayers for the conservation efforts and commended Ms. Malloy
and staff for conservation outreach.
Director Coleman reported on the following: he attended the East Valley Water
District Training session and met with the General Manager/CEO regarding the Board
Agenda.
Vice Chairman Coats reported on the following: that on October 8th, he attended a
meeting at San Bernardino Valley District where they discussed the efforts to date
regarding the Sterling Natural Resource Center.
Chairman Morales reported on the following: he attended the East Valley Association
of Realtors meeting and was asked to form a water panel to educate them on the
water conditions throughout the Valley.
GENERAL MANAGER/CEO REPORT
The General Manager/CEO reported that the District scheduled a facility tour for
Wednesday, November 4, 2015; that the District was featured in ACWA’s monthly
newsletter regarding the East Valley Water District Employee Events Association
formally adopting Hunt Elementary; that a meeting was held today with the North
Fork Water Company’s Legal Counsel; that the Employee Events Association will be
sponsoring a chili/dessert cook-off event on Thursday, October 29, 2015 and is
accepting coat donations to provide to the students at Hunt Elementary. He noted
5
Minutes 10/14/2015 etb
that last week was Customer Service Appreciation Week and wanted to recognize
Carol, Aida, Jamie, Mercedes, Crystal, Jennifer, Shiela, Lois and the field staff who
assist with customer service on a daily basis and their efforts in providing world-class
customer service to our constituents.
LEGAL COUNSEL REPORT
No report at this time.
BOARD OF DIRECTORS COMMENTS
Director Coleman stated he is grateful to have someone speak on his behalf; he is
appreciative for the presentations that were given tonight and for having the
opportunity to learn more about the District.
Director Carrillo stated that there is a misconception of the effects of El Niño and
that the anticipated rainfall will assist with the current drought conditions; when in
fact in order to help with the drought conditions we need the snowpack from the
mountains. He also stated that he has noticed that people are preparing for the
impacts of the expected rainfall from the storm.
Director Shelton stated that it is a privilege to work with the District including all of
the staff and is honored to be a part of the leadership displayed by Chairman Morales
in receiving the Chairman of the Year Award and the dedication for employees like
Ms. Hendricksen with 25 years of service with the District. She is pleased to hear that
people are preparing for the upcoming rain storm.
Vice Chairman Coats stated that he completed nine classes in Debt Strategies.
Chairman Morales congratulated his parents on their 50 year anniversary and thanked
his grandmother for her attendance this evening.
The Board took a break at 7:02 p.m.
CLOSED SESSION
The Board entered into Closed Session at 7:25 p.m. as provided in the Ralph M. Brown
Act Government Code Sections 54956.9(d)(4) to discuss the item listed on the agenda.
The Board returned to session at 7:25 p.m.
With respect to item #10: No reportable action taken.
ADJOURN
The meeting adjourned at 7:26 p.m.
6
Minutes 10/14/2015 etb
_________________________
James Morales, Jr., Chairman
____________________
John J. Mura, Secretary
BOARD AGENDA STAFF REPORT
Agenda Item #2.c .
Meeting Date: Novemb er 18, 2015
Cons ent Item
To: G o verning Board Memb ers
From: G eneral Manager/CEO
Subject: O c to b er 2015 Disburs ements : Ac c o unts p ayable d is b ursements for the period inc lude check
numb ers 245821 thro ugh 246163, bank d rafts, and ACH Payments in the amount of $2,452,047.78
and $308,663.38 fo r payro ll.
RECOMMENDATION:
Staff recommends that the Bo ard o f Direc tors review and approve the Distric t’s exp ense disburs ements for the
p erio d Oc tob er 1, 2015 through Oc tober 31, 2015 in the amount of $2,760,711.16.
BACKGROUND / ANALYSIS:
In the continued effo rt to b e fisc ally trans p arent, the p ayment regis ter fo r s up p lies , materials , s ervic es , and
p ayroll for Oc tober 2015 is attac hed fo r review and approval. This proc es s p ro vides the Board and the pub lic
an o p p o rtunity to review the exp enses o f the District. Acc ounts P ayable is proc es s ed weekly, while payro ll is
p ro cessed b i-weekly. Info rmation to jus tify eac h exp enditure is availab le thro ugh the F inance Department.
Ac counts payab le d is b ursements fo r the period includ e c hec k numb ers 245821 through 246163, b ank drafts ,
and ACH Payments in the amo unt of $2,452,047.78 and $308,663.38 for p ayroll. Signific ant exp enses greater
than o r equal to $50,000 are further exp lained below:
AGENCY IDEALS AND ENDEAVORS:
Ideals and Endeavor II - Maintain An Environment Committed To Elevated Public Service
(E) - Practice Transparent & Accountable Fiscal Management
REVIEW BY OTHERS:
This agenda item has been reviewed by the Finance Department.
FISCAL IMPACT :
Sufficient funds have been budgeted in the adopted FY 2015-16 Budget.
Respectfully submitted: Recommended by:
John Mura
General Manager / CEO
Brian Tompkins
Chief Financial Officer
ATTACHMENTS:
Description Type
October 2015 Check Register Backup Material
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
10/01/2015 245821 JOHN WITHERS ASSOCIATES 6,000.00$
10/07/2015 245822 TYWANA U VINCENT 196.29
10/07/2015 245823 ALISHA SERRANO 652.57
10/07/2015 245824 ANNA GARNICA 2,500.00
10/07/2015 245825 BERTHA ROMERO MILLER 2,500.00
10/07/2015 245826 BEVERLY ALLEN 200.00
10/07/2015 245827 BILL AND SWAN CARMEAN 100.00
10/07/2015 245828 CARLOS ROJAS 98.00
10/07/2015 245829 CYNDI OR JASON SALDANA 628.00
10/07/2015 245830 DAVID BIENSTOCK 2,500.00
10/07/2015 245831 DONALD BELTER 716.00
10/07/2015 245832 DOUG HALL 2,500.00
10/07/2015 245833 ERIKA MAYORGA 200.00
10/07/2015 245834 GARY UNDERWOOD 1,702.00
10/07/2015 245835 HAROLD SPRAGUE 1,746.00
10/07/2015 245836 JAMES NOE OR STEPHANIE PETERSON 1,558.00
10/07/2015 245837 JEANETTE BREWER 2,038.00
10/07/2015 245838 JOHN OR LINDA CLARK 2,500.00
10/07/2015 245839 JULIE TAYLOR 500.00
10/07/2015 245840 LORETTA DUMOSMALONE 2,252.00
10/07/2015 245841 MANASPORN BIRKEMO 1,316.00
10/07/2015 245842 MARQUE DECOURTEN 1,670.00
10/07/2015 245843 MARY ELLEN TIBBETTS 2,412.00
10/07/2015 245844 MAURICE CLAYTON 1,368.00
10/07/2015 245845 MICHAEL CURRY 1,476.00
10/07/2015 245846 MICHAEL TOTH 860.00
10/07/2015 245847 ROBERT MORALES 2,500.00
10/07/2015 245848 ROBERT MORENO 136.00
10/07/2015 245849 VALERIE BIGGS 2,336.00
10/07/2015 245850 SHENNA ZAVALA 67.12
10/07/2015 245851 MELISSA ALI 49.22
10/07/2015 245852 HABITAT FOR HUMANITY 64.53
10/07/2015 245853 HAZEL L BERUMEN 62.21
10/07/2015 245854 PREMIERE ASSET SERVICES 159.87
10/07/2015 245855 ARLENE E MALDONADO 20.79
10/07/2015 245856 DEBBIE CUARESMA 131.70
OCTOBER 1, 2015 - OCTOBER 31, 2015
CHECK REGISTER
CHECK REGISTER
OCTOBER 1, 2015 - OCTOBER 31, 2015 Page 1 of 11
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
10/07/2015 245857 AMES CONTRUCTION INC 1,973.40$
10/07/2015 245858 TJ FINANCIAL INC 55.66
10/07/2015 245859 COLFIN AI-CA4 LLC 58.76
10/07/2015 245860 JAMES E BOWLING 61.46
10/07/2015 245861 MUSTAFA MILBIS 48.18
10/07/2015 245862 CHRISTINA CHILDERS 71.78
10/07/2015 245863 ROSALYN GASTEL 61.70
10/07/2015 245864 TERESA CAREY 67.64
10/07/2015 245865 CHRISTINA SUMNER 95.22
10/07/2015 245866 VALINDA STURGEON 60.59
10/07/2015 245867 JEFFREY & GARI-LYN RICHARDSON 7.74
10/07/2015 245868 LEONARD A SIGDESTAD 100.00
10/07/2015 245869 ROSALBA VELAZQUEZ 8.91
10/07/2015 245870 SHIRLEY GARCIA 63.36
10/07/2015 245871 SID DOSHI 48.71
10/07/2015 245872 LEO GARCIA 5.04
10/07/2015 245873 HUGO NOVOA MELENDEZ 42.49
10/07/2015 245874 ANDY NGUYEN 100.00
10/07/2015 245875 GIANG NGUYEN 63.16
10/07/2015 245876 VALARIA PROPERTIES LP 523.21
10/07/2015 245877 VALARIA PROPERTIES LP 490.71
10/07/2015 245878 VALARIA PROPERTIES LP 189.08
10/07/2015 245879 VALARIA PROPERTIES LP 115.91
10/07/2015 245880 OFELIA F CABRAL 39.53
10/07/2015 245881 HKK17 HOME LLC 30.68
10/07/2015 245882 LEANEY INVESTMENTS 365.87
10/07/2015 245883 RUJIN WU 26.44
10/07/2015 245884 GALILEO FINANCIAL 21.78
10/07/2015 245885 EVANGELINA PREBOT 11.21
10/07/2015 245886 ANTONY JAYAPRAKASH 12.94
10/07/2015 245887 ZACARIAS FLORES 29.49
10/07/2015 245888 BRENDA MOODY 19.30
10/07/2015 245889 RHONDA CHEATHUM 5.80
10/07/2015 245890 PETER SANCHEZ 28.46
10/07/2015 245891 LINDA MOOTRY 53.84
10/07/2015 245892 JACKIE STROBEL 77.13
10/07/2015 245893 ROBERT TAYLOR MONCUR 34.60
10/07/2015 245894 JOYCE S TAN 56.55
10/08/2015 245895 ACCOUNTEMPS 1,710.80
10/08/2015 245896 AMAZON.COM, LLC 1,086.80
10/08/2015 245897 BRINKS INCORPORATED 1,174.98
10/08/2015 245898 BUDGET TRANSMISSIONS II INC 2,385.44
10/08/2015 245899 CDW GOVERNMENT 56.13
10/08/2015 245900 CHEM-TECH INTERNATIONAL INC 21,310.06
10/08/2015 245901 COUNTY OF SAN BERNARDINO/TAX COLLECTOR 72.10
CHECK REGISTER
OCTOBER 1, 2015 - OCTOBER 31, 2015 Page 2 of 11
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
10/08/2015 245902 DAILY JOURNAL CORPORATION 286.00$
10/08/2015 245903 DIRECTV 227.97
10/08/2015 245904 EVERSOFT, INC 186.86
10/08/2015 245905 EXCEL LANDSCAPE, ICN 96.00
10/08/2015 245906 FERGUSON ENTERPRISES, INC. 2,441.56
10/08/2015 245907 FLEET METAL BOX CORP 259.09
10/08/2015 245908 FRANCHISE TAX BOARD 200.00
10/08/2015 245909 FRANCHISE TAX BOARD 36.00
10/08/2015 245910 GARY YOUNG 395.87
10/08/2015 245911 HATFIELD BUICK 70.30
10/08/2015 245912 HENRY SOWLE 363.41
10/08/2015 245913 INLAND WATER WORKS SUPPLY CO 580.03
10/08/2015 245914 INTERMEDIA.NET INC. 1,891.70
10/08/2015 245915 K & L HARDWARE 111.64
10/08/2015 245916 MICHAEL REARDON 363.41
10/08/2015 245917 NAPA AUTO PARTS /BOSS MOSS 318.56
10/08/2015 245918 NOVUSOLUTIONS 5,550.00
10/08/2015 245919 PILAR ONATE 4,500.00
10/08/2015 245920 SAN BDNO PUBLIC EMPLOYEES ASSN 239.01
10/08/2015 245921 SAN BERNARDINO MUNICIPAL WATER DEPARTMENT 15,821.53
10/08/2015 245922 SAN BERNARDINO MUNICIPAL WATER DEPARTMENT 15,210.94
10/08/2015 245923 SEASONS AND REASONS, LLC, HIGGASON ENTERPRISES 3,537.50
10/08/2015 245924 THE GAS COMPANY 25.33
10/08/2015 245925 TYLER TECHNOLGIES 6,372.90
10/08/2015 245926 UNITED PARCEL SERVICE 24.26
10/08/2015 245927 US POSTAL SERVICE/POSTAGE 5,000.00
10/08/2015 245928 VALERO MARKETING & SUPPLY COMP 9,372.42
10/08/2015 245929 VERIZON CALIFORNIA 48.87
10/08/2015 245930 VERIZON WIRELESS 3,543.91
10/14/2015 245932 BOB MURRAY & ASSOCIATES 5,768.53
10/14/2015 245933 BOOT BARN, INC 194.84
10/14/2015 245934 BURGESS MOVING & STORAGE 855.63
10/14/2015 245935 CAL DISPOSAL 257.80
10/14/2015 245936 CHEM-TECH INTERNATIONAL INC 2,421.00
10/14/2015 245937 CLA-VAL CO 1,845.52
10/14/2015 245938 CSR AIR CONDITIONING & HEATING 2,585.00
10/14/2015 245939 CUCAMONGA VALLEY WATER DISTRICT 750.00
10/14/2015 245940 DENTAL HEALTH SERVICES 529.80
10/14/2015 245941 EXCEL LANDSCAPE, ICN 12,381.73
10/14/2015 245942 EYE MED VISION CARE 778.60
10/14/2015 245943 FEDERAL EXPRESS 34.02
10/14/2015 245944 FERGUSON ENTERPRISES, INC. 21,996.01
10/14/2015 245945 FLEET METAL BOX CORP 720.20
10/14/2015 245946 HONEYWELL BUILDING SOLUTIONS 15,620.00
10/14/2015 245947 IAPMA-HR 25.00
CHECK REGISTER
OCTOBER 1, 2015 - OCTOBER 31, 2015 Page 3 of 11
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
10/14/2015 245948 INTERSTATE BATTERY 68.14$
10/14/2015 245949 JOHN WITHERS ASSOCIATES 6,000.00
10/14/2015 245950 K & L HARDWARE 41.37
10/14/2015 245951 KONICA MINOLTA 1,349.76
10/14/2015 245952 KONICA MINOLTA BUSINESS 405.06
10/14/2015 245953 LAWSON PRODUCTS,INC 204.08
10/14/2015 245954 NAPA AUTO PARTS /BOSS MOSS 171.72
10/14/2015 245955 PHOENIX HOME LIFE 81.86
10/14/2015 245956 POMONA VALLEY WORKSHOP 2,092.50
10/14/2015 245957 PRINCIPAL FINANCIAL GROUP 5,942.25
10/14/2015 245958 SAN BERNARDINO MUNICIPAL WATER DEPARTMENT 579,457.80
10/14/2015 245959 SCN, SECURITY COMMUNICATION NETWORK, INC 105.00
10/14/2015 245960 SOUTHERN CALIF OCCUPATIONAL 105.00
10/14/2015 245961 SOUTHERN CALIFORNIA EDISON COMPANY 192,168.77
10/14/2015 245962 TELEPACIFIC COMMUNICATIONS 2,742.38
10/14/2015 245963 TYLER TECHNOLGIES 6,600.00
10/14/2015 245964 U.S. BANCORP SERVICE CENTER 11,820.73
10/14/2015 245969 VERIZON CALIFORNIA 49.22
10/14/2015 245970 WESTERN WATER WORKS 8,750.70
10/14/2015 245971 WORKPLACE DYNAMICS, LLC 668.00
10/14/2015 245972 DANIEL DAVIS 21.00
10/14/2015 245973 GARY SCAVONE 27.00
10/14/2015 245974 MIKE MALONEY 21.00
10/14/2015 245975 NORM TERRY 21.00
10/14/2015 245976 ANTOINETTE CLINGMAN 600.00
10/14/2015 245977 CLARKE MATLOCK 2,112.00
10/14/2015 245978 CLIFFORD FREEHLING 1,044.00
10/14/2015 245979 DALIA CASTREJON 1,948.00
10/14/2015 245980 DAVID CORNELIUS 2,500.00
10/14/2015 245981 DAVID LECHUGA 2,012.00
10/14/2015 245982 ERIC BREWER 267.23
10/14/2015 245983 JERRY W LEE 2,168.00
10/14/2015 245984 KAREN TUTTLE 100.00
10/14/2015 245985 MICHAEL FERD 2,400.00
10/14/2015 245986 MIKE HURST 2,040.00
10/14/2015 245987 NANCY WELKER 2,500.00
10/14/2015 245988 RICHARD BLUM-JOHNSTON 1,612.00
10/14/2015 245989 TIM MCCARRON 2,500.00
10/14/2015 245990 TIM OR ROBIN THOMPSON 2,500.00
10/14/2015 245991 WAYNE MIDDAUGH 1,356.00
10/14/2015 245992 TBI PROPERTIES 2.17
10/14/2015 245993 MELISSA DAVIS 24.75
10/14/2015 245994 MOHAMMAD SHAHID 39.53
10/14/2015 245995 EDGAR CASTILLO 59.18
10/20/2015 245996 East Highland Ranch 2,956.65
CHECK REGISTER
OCTOBER 1, 2015 - OCTOBER 31, 2015 Page 4 of 11
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
10/21/2015 245997 ACCOUNTEMPS 3,406.63$
10/21/2015 245998 ADP SCREENING 129.81
10/21/2015 245999 ALLEN WILLIAMS 105.00
10/21/2015 246000 AT&T 50.05
10/21/2015 246001 BRADEN HEYWOOD DBA GENESIS INDUSTRIAL SUPPLY 466.13
10/21/2015 246002 CANNON CORPORATION 6,234.50
10/21/2015 246003 CHEM-TECH INTERNATIONAL INC 4,080.73
10/21/2015 246004 CITY OF SAN BERNARDINO MUNICIPAL WATER DEPARTMENT 1,493.56
10/21/2015 246005 CORA CONSTRUCTORS, INC. 184,145.64
10/21/2015 246006 COUNTY OF SAN BDNO FLEET 766.57
10/21/2015 246007 COUNTY OF SAN BERNARDINO, DEPT OF PUBLIC WORKS 2,025.00
10/21/2015 246008 COUNTY OF SAN BERNARDINO/TAX COLLECTOR 231.92
10/21/2015 246009 ELISEO OCHOA 307.00
10/21/2015 246010 ENVIROCARE CONSULTING, INC 1,350.00
10/21/2015 246011 FERGUSON ENTERPRISES, INC. 2,840.01
10/21/2015 246012 FRANCHISE TAX BOARD 200.00
10/21/2015 246013 FRANCHISE TAX BOARD 36.00
10/21/2015 246014 GOVERNMENT FINANCE OFFICERS ASSOCIATION 150.00
10/21/2015 246015 HARRINGTON INDUSTRIAL PLASTIC 589.75
10/21/2015 246016 HATFIELD BUICK 1,927.56
10/21/2015 246017 HD SUPPLY WATERWORKS, LTD 28,762.59
10/21/2015 246018 HUB CONSTRUCTION SPECIALTIES 604.87
10/21/2015 246019 INLAND DESERT SECURITY & COMMUNICATIONS, INC 906.20
10/21/2015 246020 INLAND WATER WORKS SUPPLY CO 2,629.40
10/21/2015 246021 ITRON INC 4,880.20
10/21/2015 246022 K & L HARDWARE 12.83
10/21/2015 246023 KELLY ASSOCIATES MANAGEMENT GROUP LLC 705.00
10/21/2015 246024 KONICA MINOLTA 770.98
10/21/2015 246025 LAWSON PRODUCTS,INC 567.24
10/21/2015 246026 NAPA AUTO PARTS 28.07
10/21/2015 246027 NEXUS IS, INC 2,782.14
10/21/2015 246028 NYHART 5,050.00
10/21/2015 246029 OMEGA INDUSTRAIL SUPPLY, INC. 687.96
10/21/2015 246030 PACIFIC WESTERN BANK 12,028.36
10/21/2015 246031 PARSONS BRINCKERHOFF, INC 6,698.35
10/21/2015 246032 POMONA VALLEY WORKSHOP 1,050.00
10/21/2015 246033 REEMA'S DISCOUNT 500.00
10/21/2015 246034 ROSEMOUNT ANALYTICAL, INC 3,100.00
10/21/2015 246035 SAN BDNO CO FIRE PROTECTION 861.00
10/21/2015 246036 SAN BDNO PUBLIC EMPLOYEES ASSN 216.01
10/21/2015 246037 SHRED-IT USA 91.80
10/21/2015 246038 SOURCE GRAPHICS 102.60
10/21/2015 246039 SOUTH COAST A.Q.M.D. 126.88
10/21/2015 246040 STAPLES ADVANTAGE 1,789.93
10/21/2015 246041 SUPER PENNY MARKET 500.00
CHECK REGISTER
OCTOBER 1, 2015 - OCTOBER 31, 2015 Page 5 of 11
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
10/21/2015 246042 TBU INC 249,277.50$
10/21/2015 246043 THE PIN CENTER/DP TRADING INC. 577.50
10/21/2015 246044 UNITED OF OMAHA LIFE INSURANCE COMPANY 6,040.01
10/21/2015 246045 UNITED PARCEL SERVICE 41.54
10/21/2015 246046 VERIZON CALIFORNIA 694.93
10/21/2015 246047 ALAN WALLIS 200.00
10/21/2015 246048 AMANDA ALEXANDER 150.00
10/21/2015 246049 ANDRES BARRIOS 100.00
10/21/2015 246050 ANTHONY JAYAPRAKASH 200.00
10/21/2015 246051 BEN PHAM 374.00
10/21/2015 246052 BERTHA MILLER 123.49
10/21/2015 246053 BINH QUOC DOAN 260.00
10/21/2015 246054 BOB GLENNON 100.00
10/21/2015 246055 BRENDA WHITTAKER 100.00
10/21/2015 246056 CAROL CALES 30.00
10/21/2015 246057 CAROL LUCAS 182.06
10/21/2015 246058 CECILIA GONZALEZ 200.00
10/21/2015 246059 DAVE KRAKER 200.00
10/21/2015 246060 DEBBIE KAMRANI 100.00
10/21/2015 246061 DEBRA HOLMAN 44.00
10/21/2015 246062 DENNIS PAUL 2,444.00
10/21/2015 246063 DONNA CALES 100.00
10/21/2015 246064 ELWOOD K HALL 30.00
10/21/2015 246065 FRANK HOSTETLER 230.00
10/21/2015 246066 GEORGE MIRAMONTE 200.00
10/21/2015 246067 GREG WALLACE 43.48
10/21/2015 246068 MARLENE DEVITA 200.00
10/21/2015 246069 ESTATE OF LAWRENCE VON WELTER 55.19
10/21/2015 246070 ONLINE RESOURCES CORPORATION 283.03
10/21/2015 246071 GERRY JOHNSON 210.00
10/21/2015 246072 VALARIA PROPERTIES LP 216.47
10/21/2015 246073 VALARIA PROPERTIES LP 248.97
10/21/2015 246074 VALARIA PROPERTIES LP 178.24
10/21/2015 246075 VALARIA PROPERTIES LP 251.41
10/29/2015 246076 PRESTON ELLIS CO 2,559.50
10/29/2015 246077 KELLY NGUYEN 66.98
10/29/2015 246078 WALI HADDAD 32.36
10/29/2015 246079 MAGDA REY SANCHEZ 174.77
10/29/2015 246080 EZEQUIEL SORIANO 61.40
10/29/2015 246081 ANH T NGUYEN 8.55
10/29/2015 246082 MELISSA ODONNELL 19.39
10/29/2015 246083 PONG HO YI 43.61
10/29/2015 246084 KASANDRA RAMOS 29.44
10/29/2015 246085 DARRIN BROWN 34.05
10/29/2015 246086 MELISSA ESTRELLA 69.99
CHECK REGISTER
OCTOBER 1, 2015 - OCTOBER 31, 2015 Page 6 of 11
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
10/29/2015 246087 LAZARO VARGAS 32.28$
10/29/2015 246088 BERTHA ROMERO-MILLER 189.05
10/29/2015 246089 CURTIS BENNETT 150.00
10/29/2015 246090 DON BELTER 296.00
10/29/2015 246091 DORIS PIRKLE 160.00
10/29/2015 246092 DOUGLAS OR ELISA KELLY 200.00
10/29/2015 246093 EDWARD OHNEMUS 300.00
10/29/2015 246094 ELIZABETH MORENO 150.00
10/29/2015 246095 EVELYN DAVILA 200.00
10/29/2015 246096 FAY SIMPSON 299.00
10/29/2015 246097 FRANK RAMIREZ 200.00
10/29/2015 246098 GEORGIANNA PINEDO 126.88
10/29/2015 246099 GERARD D MURPHY 84.00
10/29/2015 246100 GUSTAVO OR NORMA LEMBO 2,332.00
10/29/2015 246101 H BERRY TSAO 192.00
10/29/2015 246102 HAROLD SPRAGUE 98.00
10/29/2015 246103 JANIS STRADLEY 200.00
10/29/2015 246104 JEFF SAKS 150.00
10/29/2015 246105 JOHN CONSTANTE 100.00
10/29/2015 246106 JOHN MATTIE 1,500.00
10/29/2015 246107 JOHN O'REILLY 99.00
10/29/2015 246108 JULIANA BONNEAU 150.00
10/29/2015 246109 KELLY TOBIN 100.00
10/29/2015 246110 KENNETH POSEY 150.00
10/29/2015 246111 LE CAM TRAN 100.00
10/29/2015 246112 LES AND SHERRI HARDESTY 150.00
10/29/2015 246113 LISA LOBO 150.00
10/29/2015 246114 MANASPORN BIRKEMO 128.00
10/29/2015 246115 MARCIA HANINGER 100.00
10/29/2015 246116 MARIA VICTORIA ADLAWAN 150.00
10/29/2015 246117 MARJORIE ELLIS 124.98
10/29/2015 246119 MIKE AND VALERIE OKEEFE 2,500.00
10/29/2015 246120 NAHID SHAHIDI 100.00
10/29/2015 246121 NATHAN MACKAMUL 150.00
10/29/2015 246122 NORA KAENEL 100.00
10/29/2015 246123 PAMELA EISENHARDT 80.00
10/29/2015 246124 PAUL CRUSE 30.00
10/29/2015 246125 PAULA HENSON 200.00
10/29/2015 246126 PETER N GONZALEZ 200.00
10/29/2015 246127 PETER STAVISKI 100.00
10/29/2015 246128 REBECCA FLORES 100.00
10/29/2015 246129 ROBERT M PARKERSON 200.00
10/29/2015 246130 RYAN WHITESIDE 168.04
10/29/2015 246131 SHARON HALTER-DAY 200.00
10/29/2015 246132 STEVEN NGUYEN 100.00
CHECK REGISTER
OCTOBER 1, 2015 - OCTOBER 31, 2015 Page 7 of 11
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
10/29/2015 246133 TAM NGUYEN 100.00$
10/29/2015 246134 TERRY WYSOCKI 88.00
10/29/2015 246135 TONI KELLER 200.00
10/29/2015 246136 WADE OR PATRICIA HILLIARD 100.00
10/29/2015 246137 WALTER HORN 200.00
10/29/2015 246138 MARY SALAS 100.00
10/29/2015 246139 ACCOUNTEMPS 1,368.64
10/29/2015 246140 ADP, INC 64.50
10/29/2015 246141 AT&T 562.44
10/29/2015 246142 BAVCO APPARATUS AND VALVE CO. 370.11
10/29/2015 246143 BRADEN HEYWOOD DBA GENESIS INDUSTRIAL SUPPLY 430.52
10/29/2015 246144 CALIFORNIA SPECIAL DISTRICTS 6,089.00
10/29/2015 246145 CDW GOVERNMENT 354.89
10/29/2015 246146 EVERSOFT, INC 192.28
10/29/2015 246147 EXCEL LANDSCAPE, ICN 3,700.00
10/29/2015 246148 FERGUSON ENTERPRISES, INC. 5,902.98
10/29/2015 246149 HUB CONSTRUCTION SPECIALTIES 986.16
10/29/2015 246150 INLAND WATER WORKS SUPPLY CO 694.97
10/29/2015 246151 K & L HARDWARE 83.71
10/29/2015 246152 MICHAEL BAFFA 85.00
10/29/2015 246153 NAPA AUTO PARTS 77.20
10/29/2015 246154 POMONA VALLEY WORKSHOP 770.00
10/29/2015 246155 PRIDE PLUMBING SERVICES 1,788.76
10/29/2015 246156 RMC WATER AND ENVIRONMENT 35,781.64
10/29/2015 246157 RONALD C. BRAATZ LIFTOFF, LLC 2,618.00
10/29/2015 246158 ROUNSVILLE'S AUTO BODY 934.03
10/29/2015 246159 STAPLES ADVANTAGE 1,542.76
10/29/2015 246161 SWRCB 23,128.68
10/29/2015 246162 VERIZON CALIFORNIA 424.07
10/29/2015 246163 VITRANO, TIM 130.00
BANK DRAFTS
10/02/2015 DFT0001218 CALPERS/ MEDICAL 66,930.72$
10/05/2015 DFT0001217 AMEX DISCOUNT 591.19
10/05/2015 DFT0001224 MERCHANT BANKCD 7,121.35
10/09/2015 DFT0001219 CALPERS/ DEFERRED COMPENSATION 11,356.95
10/09/2015 DFT0001220 CALPERS/ RETIREMENT 35,290.36
10/09/2015 DFT0001221 CA SDI Tax 1,623.62
10/09/2015 DFT0001222 Federal Payroll Tax 26,364.80
10/09/2015 DFT0001223 Medicare 6,111.09
10/09/2015 DFT0001225 Social Security 133.78
10/09/2015 DFT0001226 STATE DISBURSEMENT UNIT 3,248.97
10/09/2015 DFT0001227 State Payroll Tax 8,862.88
10/13/2015 DFT0001237 TRANSFIRST DISCOUNT 8,944.24
10/13/2015 DFT0001239 ACH DIRECT INC, ACH FEES 325.25
CHECK REGISTER
OCTOBER 1, 2015 - OCTOBER 31, 2015 Page 8 of 11
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
10/23/2015 DFT0001230 CA SDI Tax 1,701.23$
10/23/2015 DFT0001231 CALPERS, UAL PAYMENT 32,122.00
10/23/2015 DFT0001232 CALPERS/ DEFERRED COMPENSATION 11,356.95
10/23/2015 DFT0001233 CALPERS/ RETIREMENT 35,553.60
10/23/2015 DFT0001234 Federal Payroll Tax 27,118.12
10/23/2015 DFT0001235 Medicare 6,500.51
10/23/2015 DFT0001236 Social Security 738.30
10/23/2015 DFT0001238 State Payroll Tax 9,067.75
10/23/2015 DFT0001240 STATE DISBURSEMENT UNIT 3,248.97
ACH PAYMENTS
10/08/2015 10000625 #1 SON PLUMBING 1,298.70$
10/08/2015 10000626 AECOM TECHNICAL SERVICES, INC 4,011.00
10/08/2015 10000627 CIHIGOYENETCHE, GROSSBERG & CLOUSE 25,286.35
10/08/2015 10000628 CLEARFLY COMMUNATIONS 1,388.59
10/08/2015 10000629 CV STRATEGIES 2,836.88
10/08/2015 10000630 DAVID HERNANDEZ 609.61
10/08/2015 10000631 FARMER BROS. CO 644.20
10/08/2015 10000632 FILARSKY & WATT LLP 9,066.00
10/08/2015 10000633 FRED STAFFORD 570.17
10/08/2015 10000634 FSA Only/East Valley Water District 1,428.75
10/08/2015 10000636 G & K SERVICES, INC 524.57
10/08/2015 10000637 GARY STURDIVAN 570.17
10/08/2015 10000638 GONZALEZ, QUINTANA & HUNTER, LLC 4,000.00
10/08/2015 10000639 GORDON GRANT 650.00
10/08/2015 10000640 INDUSTRIAL RUBBER & SUPPLY 61.54
10/08/2015 10000641 INFOSEND, INC 450.00
10/08/2015 10000642 JAMES BROWNING 650.00
10/08/2015 10000643 JANA FOX 491.19
10/08/2015 10000644 JOHNSON POWER SYSTEMS 4,682.46
10/08/2015 10000646 KATZ & ASSOCIATES, INC 8,948.75
10/08/2015 10000647 MCMASTER-CARR 137.34
10/08/2015 10000648 MIKE HENDERSON 570.17
10/08/2015 10000649 MILLER SPATIAL SERVICES, LLC 4,575.00
10/08/2015 10000650 P.A.D. PALM AUTO DETAIL 1,070.00
10/08/2015 10000651 PLUS 1 PERFORMANCE 19.99
10/08/2015 10000652 POWERSTRIDE BATTERY CO. 287.89
10/08/2015 10000653 PSA PRINTING & MAILING SERVICES, INC 777.14
10/08/2015 10000654 REBECCA KASTEN 650.00
10/08/2015 10000655 SELECTRON TECHNOLOGIES, INC 12,814.00
10/08/2015 10000656 STEVEN FARRINGTON 650.00
10/08/2015 10000657 THOMAS P ORTON 358.79
10/08/2015 10000658 UNDERGROUND SERVICE ALERT 126.00
10/08/2015 10000659 WAXIE SANITARY SUPPLY 441.24
10/15/2015 10000660 ADVANCED TELEMETRY SYSTEMS INTERNATIONAL, INC. 3,677.81
CHECK REGISTER
OCTOBER 1, 2015 - OCTOBER 31, 2015 Page 9 of 11
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
10/15/2015 10000661 CLIFF'S PEST CONTROL 544.00$
10/15/2015 10000662 CLINICAL LAB OF S B 3,658.75
10/15/2015 10000663 CORELOGIC SOLUTIONS INC. 315.00
10/15/2015 10000664 G & K SERVICES, INC 521.02
10/15/2015 10000665 INFOSEND, INC 44,256.83
10/15/2015 10000666 IRONMAN PARTS AND SERVICES 559.95
10/15/2015 10000667 LANDS END INC 166.36
10/15/2015 10000668 LINCOLN NATIONAL LIFE INS CO. 1,154.75
10/15/2015 10000669 LINCOLN NATIONAL LIFE INS CO. 675.98
10/15/2015 10000670 MANAGED HEALTH NETWORK 235.20
10/15/2015 10000671 MILLER SPATIAL SERVICES, LLC 4,465.00
10/15/2015 10000672 PSA PRINTING & MAILING SERVICES, INC 1,521.46
10/15/2015 10000673 SAFETY COMPLIANCE COMPANY 1,200.00
10/15/2015 10000674 SPECIAL DISTRICT RISK MGMT 1,403.97
10/21/2015 10000675 ADS ENVIRONMENTAL SERVICES 1,500.00
10/21/2015 10000676 AIRGAS, USA LLC 138.53
10/21/2015 10000677 ARCADIS U.S., INC 18,941.27
10/21/2015 10000678 ASHOK K. DHINGRA DBA 7,785.00
10/21/2015 10000679 BENJAMIN PAK 5,120.00
10/21/2015 10000680 CALIFORNIA TOOL & WELDING SUPPLY 135.31
10/21/2015 10000681 DIAMOND FENCE COMPANY 930.00
10/21/2015 10000682 ENVIRONMENTAL SCIENCE ASSOCIATES/ESA 89,051.25
10/21/2015 10000683 FSA Only/East Valley Water District 1,428.75
10/21/2015 10000685 G & K SERVICES, INC 488.57
10/21/2015 10000686 G M SAGER CONSTRUCTION CO, INC 41,377.60
10/21/2015 10000687 HDR ENGINEERING, INC. 4,540.65
10/21/2015 10000688 ICMA RETIREMENT CORPORATION 250.00
10/21/2015 10000689 INFOSEND, INC 3,159.00
10/21/2015 10000690 IRONMAN PARTS AND SERVICES 564.95
10/21/2015 10000691 JOHNSON MACHINERY CO 66.68
10/21/2015 10000692 LEE & RO, INC. 17,653.54
10/21/2015 10000693 LEGEND PUMP AND WELL 23,598.00
10/21/2015 10000694 LESLIE'S POOL SUPPLIES, INC. 52.67
10/21/2015 10000695 NETWORK FLEET, INC 99.80
10/21/2015 10000696 OFFICIAL PAYMENTS CORP. 30.85
10/21/2015 10000697 SAN BERNARDINO COUNTY RECORDER 420.00
10/21/2015 10000698 SPECIAL DISTRICT RISK MGMT 2,172.69
10/21/2015 10000699 VISTA PAINTS 132.93
10/29/2015 10000700 BUCHALTER NEMER 10,875.50
10/29/2015 10000701 EUROFINS EATON ANALYTICAL, INC 350.00
10/29/2015 10000702 FARMER BROS. CO 436.38
10/29/2015 10000703 JOSE MILLAN 2,000.00
10/29/2015 10000704 MCMASTER-CARR 185.84
10/29/2015 10000705 MILLER SPATIAL SERVICES, LLC 4,787.50
10/29/2015 10000706 MUSICK, PEELER & GARRETT LLP 24,205.54
CHECK REGISTER
OCTOBER 1, 2015 - OCTOBER 31, 2015 Page 10 of 11
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
10/29/2015 10000707 TROY ALARM, INC. 1,103.00$
10/29/2015 10000708 VULCAN MATERIALS COMPANY 2,469.46
10/29/2015 10000709 WAXIE SANITARY SUPPLY 316.08
TOTAL 2,452,047.78$
CHECK REGISTER
OCTOBER 1, 2015 - OCTOBER 31, 2015 Page 11 of 11
BOARD AGENDA STAFF REPORT
Agend a Item #2.d .
Meeting Date: Novemb er 18, 2015
Cons ent Item
To: G o verning Board Memb ers
From: G eneral Manager/CEO
Subject: Direc tors ' fees and exp enses for Oc to b er 2015
RECOMMENDATION:
Approve the Governing Bo ard Members’ fees and expens es for Octo b er 2015.
BACKGROUND / ANALYSIS:
The Board has instruc ted staff to lis t all direc tor fees and exp ens es as a s eparate agenda item to s how full fis c al
trans p arenc y. Only after Bo ard review and approval will the compens ation and expens es be p aid .
AGENCY IDEALS AND ENDEAVORS:
Id eals and End eavor II - Maintain An Environment Committed To Elevated P ublic S ervic e
(E) – Practice trans parent & acc o untable fis c al management
REVIEW BY OTHERS:
This agend a items has b een reviewed by the Adminis tratio n d ep artment.
FISCAL IMPACT :
The fis cal impac t as s o ciated with this agenda item is $6,859.38 whic h is inc luded in the c urrent fis cal b udget.
Res p ectfully s ubmitted:
Rec o mmended b y:
Jo hn Mura
General Manager / C EO
Jus tine Hendric ksen
District Clerk
ATTACHMENTS:
Description Type
Board of Directors Expenses for October 2015 Backup Material
BOARD AGENDA STAFF REPORT
Agenda Item #3.
Meeting Date: Novemb er 18, 2015
Disc ussion Item
To: G o verning Board Memb ers
From: G eneral Manager/CEO
Subject: Develo p er Guid elines and Proc edures
RECOMMENDATION:
Staff rec o mmends that the Board o f Direc to rs ap prove the No vemb er 2015 Develo p er Guid elines and
Proc ed ures.
BACKGROUND / ANALYSIS:
District s taff has d eveloped the “Developer Guid elines and Proc ed ures ” to provid e d evelopers cons idering
p ro jects in the EVWD service, with the p roc ed ures and req uirements to obtain Dis trict approval. T he
Develo p er Guid elines and Proc ed ures (Guidelines ) lays out the “road map ” that develo p ers will follow from
p ro ject c o nc ep tion through design and cons truction, neces s ary d o c umentation requirements and fees. T he
Guidelines als o includ e append ices with the required fo rms for proc es s ing develo p ments and the District’s fee
s tructure.
Spec ific definitions have b een inc lud ed for Will S erve Letters, Water Availab ility Letters , Water Sup p ly
Assessments, and Water Verific ation Letters. Updates to the develo p ment agreement s ec tion now inc lude a
mandato ry meeting with the General Manager prior agreement appro val and info rmational p res entations to the
Bo ard o f Directo rs . Cond itions p ro mp ting the need to prepare a Sub Area Mas ter Plan b y the d eveloper for
large projec ts were inc luded to d efine and s ize water and sewer facilities for thes e large ad d itions to the
District’s water and s ewer infras tructure. Clarific atio ns were ad d ed to identify when the water and s ewer
s ystems wo uld be p rivate and when they would be p ublic sys tems.
AGENCY IDEALS AND ENDEAVORS:
Id eals and End eavor I - Encourage Inno vative Inves tments To P ro mo te Sus tainable Benefits
(A) – Develop projec ts and p ro grams to ens ure s afe and reliable s ervic es .
REVIEW BY OTHERS:
The Engineering Department and Dis tric t Legal Couns el have reviewed this item.
FISCAL IMPACT :
This actio n will have no fis cal imp act.
Res p ectfully s ubmitted:
Rec o mmended b y:
Jo hn Mura
General Manager / C EO
T homas R. Ho lliman, P.E.
Engineering Manager
ATTACHMENTS:
Description Type
Developer Guide lines and P rocedure Handbook Backup Material
Development
Guidelines and
Procedures
November 2015
East Valley Water District
Development Guidelines
and Procedures
TABLE OF CONTENTS
1 ABOUT THE EAST VALLEY WATER DISTRICT ............................................................ 1
2 DEVELOPMENT PROGRAM .................................................................................. 2
3 ABOUT THE DEVELOPER’S GUIDELINE AND PROCEDURES .......................................... 3
4 DISTRICT FEES AND ADVANCE PAYMENT AGAINST ACTUAL COST (DEPOSIT) ................. 8
4.1 WATER CAPACITY CHARGES ..................................................................................................... 8
4.2 SEWER CAPACITY CHARGES ..................................................................................................... 8
4.3 ADVANCE PAYMENT AGAINST ACTUAL COST ............................................................................... 9
5 PRE-DESIGN PHASE ......................................................................................... 11
5.1 ABOUT THE DISTRICT’S STANDARDS MANUAL ........................................................................... 11
5.2 GENERAL NOTES & REQUIREMENTS ........................................................................................ 11
5.2.1 General ...................................................................................................................... 11
5.2.2 Definitions ................................................................................................................. 12
5.2.3 General Procedure .................................................................................................... 15
5.2.4 Requirements of Other Public Agencies ............................................................................... 17
5.2.5 Revising Approved Water and/or Sewer Improvement Plans .............................................. 18
5.3 WATER AND SEWER AVAILABILITY LETTER REQUESTS .................................................................. 18
5.4 WATER SUPPLY ASSESSMENTS ............................................................................................... 19
5.5 PRE-DESIGN MEETINGS ........................................................................................................ 19
6 DESIGN PHASE ................................................................................................ 20
6.1 PLAN-CHECK PROCESS .......................................................................................................... 20
6.2 ABOUT THE DISTRICT’S CONSTRUCTION AGREEMENT .................................................................. 21
7 CONSTRUCTION PHASE .................................................................................... 23
7.1 PRE-CONSTRUCTION MEETINGS FOR DEVELOPER-FUNDED PROJECTS ............................................. 24
7.2 REQUIREMENTS FOR PRE-CONSTRUCTION MEETING ................................................................... 24
7.3 VIDEO INSPECTION OF SEWER PIPE LINES ................................................................................. 26
7.3.1 Procedures for Video Inspection of Sewer Pipeline ............................................................. 26
7.4 USE OF SEWER PLUGS .......................................................................................................... 27
Development Guidelines and Procedures – November 2015 i
TABLE OF CONTENTS (CONTINUED)
7.5 MANHOLE RING TOLERANCE VERIFICATION PROCEDURE ............................................................. 27
8 CLOSE-OUT PHASE .......................................................................................... 28
8.1 FINAL INSPECTION ............................................................................................................... 29
LIST OF APPENDICES
Appendix A Current Charges and Deposits
Appendix B Availability Letter Request Sample Letter Template
Appendix C Requirements and Procedures for Requests of Availability Letters
Appendix D Fire Flow and Hydraulic Analysis Requests
Appendix E Data Required for First Plan Check of Water and/or Sewer Plans
Appendix F East Valley Water District Plan Check Procedures
Appendix G Grant of Easement
Appendix H Determination of Inspection Deposits
Appendix I Development Agreement for Water and Sewer
Appendix J Acknowledgement of Policy for Improvements around District’s Facilities
Appendix K Items Required Prior To Scheduling Pre-Construction Meeting
Appendix L Certification of Streets to Final Grade
Appendix M Contractor’s Data Sheet
Appendix N Pre-Construction Meeting Agenda
Appendix O Manhole Ring Tolerance Verification Form
Appendix P Project Close-Out Checklist
Appendix Q Digital Disk Requirements and Formatting
Appendix R Tract/IP Final Inspection Sheet
Appendix S Atlas Map Updating Procedures for New Development
Development Guidelines and Procedures – November 2015 ii
Development Guidelines and Procedures – November 2015 1
1 About the East Valley Water District
Founded in 1954, the East Valley Water District (District) is a Special District, governed by a 5-
member, elected, Board of Directors (Board). The District is responsible for providing water and
sewer for over 95,000 people and for maintaining 293 miles of water distribution mains, over
20,000 water service connections, and 215 miles of sewer collection mains within a service area
of just under 30 square-miles that encompasses all of the City of Highland, portions of the City
of San Bernardino and unincorporated areas of San Bernardino County.
Development Guidelines and Procedures – November 2015 2
2 Development Program
The Development Program is administered within the District’s Engineering Department
(Department). The program mission is to meet the water and sewer needs of development
occurring within the District’s service area through a comprehensive approach to planning,
design, and construction of required facilities. The Department is responsible for reviewing and
approving plans for construction, and construction inspection of water and sewer facilities for
Developer-funded projects (Project).
In addition, the Department is responsible for creating and maintaining project records and
tracking to facilitate and enhance efficiency and customer service. The Department maintains a
plan-check tracking system, available to Developers and their Engineers, to observe the status
of their current plan-check submittals. Additionally, the Department tracks all Developer-
funded project milestones throughout all phases of the Project to maintain quality control.
The Department maintains a Standards Manual which contains the District’s design Standards
and specifications for both the water and sewer systems. The Standards Manual was developed
to ensure that a consistent level of service is maintained in the process of planning, designing,
and constructing water and sewer facilities.
Developed separately, but for use in conjunction with the Standards Manual, the Development
Guidelines and Procedures (Guidelines) presents a description of the procedures and policies to
be followed during any Developer-funded project within the District.
Procedures for development of the water and/or sewer system are similar for Tract Map
developments, Parcel Map developments, and Plot Plan developments. Most of the procedures
and policy requirements within these Guidelines have been prepared for Tract Map
developments, but certain portions apply to all water and sewer system development work
within the District’s service area.
Development Guidelines and Procedures – November 2015 3
3 About the Development Guidelines and Procedures
The Guidelines were developed as a guide for persons and entities associated with the
establishment of new developments within the District. The Guidelines are applicable to
developers, design engineers, construction contractors, and other parties conducting
development activities within the District. The Guidelines will commonly refer to this group of
stakeholders as “Developer”.
The Guidelines contain descriptive preambles that describe the major phases of a project.
These introductory sections refer to procedures, forms, and ancillary information in the
appendices that the Developer will need to successfully complete a project. Additionally, a flow
chart is provided at the end of this section that highlights, in chronological order, the phases,
procedures, and milestones associated with a typical development project. The Development
Guidelines should not be used as a substitute for the District’s Standards Manual, but used in
conjunction with the most current version of the Standards Manual. The most current version
of the Standards Manual is available on the District’s website (www.eastvalley.org). The
Guidelines are organized into the following individual sections that mirror key phasing in the
development process:
1. Pre-Design
2. Design
3. Construction
4. Close-out
This phased approach provides Developers with a sequential and logical organization of
information and requirements that pertain to each phase. Through a common understanding
of these requirements, the Developer and the District can work together in identifying and
implementing the appropriate water and sewer facilities needed to support the proposed
development.
Another objective of the Guidelines is to clearly identify the responsibilities and financial
obligations of the Developer. The District will require that the Developer acknowledge that
they have read and understand the contents of both the Guidelines and the District’s Standards
Manual and that they will act in accordance with the policies and procedures contained in
them.
To initiate the development application process, the Developer must include the Request for
Sewer/Water Availability as part of the first submittal.
Development Guidelines and Procedures – November 2015 4
PROCEDURE FLOW CHART
FOR DEVELOPER PROJECTS
Appx C -Requirements and Procedures for Request of
Appx B -Availability Letter Request Sample Letter
Appx E -Data Required for First Plan Check of Water and/or Sewer
Appx F -District Plan Check
District approval of
sewer/water availability or
Appx D -Fire Flow and Hydraulic Analysis
Appx A-Current Charges and
TO DESIGN PHASE
PRE-DESIGN
PHASE
Appendix -Required Forms and
Appendix -Informational
Appendix -Additional
n Constructio
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4 District Fees and Advance Payment Against Actual Cost
The District collects fees to offset the public-service cost of a new development. An
initial deposit of funds is applied to various phases of a project. These are essentially
User Fees levied in anticipation of use, for expanding the capacity of the existing water
and/or sewer system to accommodate additional demand and users. The “Advance
Payment Against Actual Cost” funds various functions such as plan-checking, inspection,
and other services required to implement the Project. The following sections provide a
description of water and sewer facility charges and advance payment against actual
cost.
4.1 Water Capacity Charges
The water capacity charges as shown in “Current Charges and Deposits” (Appendix A)
are used by the District to pay for infrastructure needed to provide water service to the
proposed development. The “Water Capacity Charge” is based upon the size of the
water meter and its corresponding capacity to deliver water flow to the customer.
These charges are used to fund that portion of the District’s water supply, treatment,
transmission, pumping, and storage capacities to serve the development. The “Meter
Installation” fee is the cost to provide the water meter. For a single-family dwelling
project only, the “Installation Charge” is the cost of having the water meter only
installed by the District. The Developer’s Contractor needs to install the service line,
angle meter valve and the meter box.
4.2 Sewer Capacity Charges
The sewer facility charges as shown in “Current Charges and Deposits” (Appendix A) are
used by the District to pay for related infrastructure to provide sewer collection service
to the proposed development. These charges are based on the development’s number
of “Equivalent Dwelling Units (EDU’s).” An EDU is a standard of measurement based on
the standard single family residence. The Sewer Collection Charge is based on the total
number of EDU’s calculated for the development. The District’s Engineering
Department is responsible for calculating the EDU’s for sewer capacity. The Developer
must contact its Engineering Department at (909) 889-9501 to start the EDU calculation
process. The Engineering Department will need to see the site and plumbing plans for
the project in order to calculate the total number of EDU’s that the project will
accumulate and need to be treated.
Once the Engineering Department has calculated the total EDU’s, the District will then
calculate the District’s sewer capacity charges. These charges are used to fund the
District’s sewer collection system to provide sewer collection and treatment service for
the project.
4.3 Advance Payment Against Actual Cost
The “Advance Payment Against Actual Cost” is a deposit against the cost to process the
development package through the District’s approval process, and is estimated based
on project requirements. It is important to note that the deposit may or may not be
adequate to complete all project processing tasks. For example, a project might require
more plan-check review because the initial plans and subsequent drafts lack details or
did not address prior comments. Some examples of project tasks requiring a deposit
include:
• Water and/or Sewer Availability Determination
• Hydraulic Analysis
• Fire Flow Test
• Plan-check
• Inspection
Development Guidelines and Procedures – November 2015 9
Items submitted to the District for review must be complete and of required quality to
allow cost-efficiency and reduce the need to collect additional funds beyond the initial
deposit (as needed to complete tasks). Unused portions of the deposit will be refunded
back to the Developer. Should it be determined that the initial deposit is not adequate
to complete the task, additional funds will be requested and the subject task will be
suspended until additional funds are received.
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5 Pre-Design Phase
The Pre-design Phase of a Developer-funded project starts when the Developer
approaches the District with a request for, and pays for a Water and/or Sewer
Availability Letter, and ends prior to submitting the first plan-check for District review.
5.1 About the District’s Standards Manual
Products, manufacturing techniques, construction methodologies, and District
operational and design parameters are constantly evolving and improving. As such, the
Standards Manual will be updated and revised periodically. It will be the responsibility
of the user of this manual to comply with the latest edition of the Standards Manual
which can be found on the District’s website (www.eastvalley.org).
5.2 General Notes & Requirements
5.2.1 General
If water and/or sewer service is desired within the District it can normally be provided
when the following conditions are met:
1. Developer designs, pays for the construction of, and has constructed and
dedicated the water and/or sewer facilities to the District, unless other
arrangements have been made, in accordance with the requirements of the
District. Water and/or sewer improvements must be provided in: (1) all
interior development streets; (2) all streets on the boundary of the
development (in order to provide for full frontage improvements); (3) any
off-site improvements required to provide water and/or sewer service to the
site.
2. Developer obtains and dedicates water and/or sewer right-of-way to the
District. Facilities must be in either dedicated public right-of-way or in
specially deeded easements to the District with a minimum width of 20 feet
for single pipelines, or 30 feet for water and sewer pipelines within the same
easement. Private roads must meet public street width requirements for
easement dedication purposes. No structures, buildings, fences, or other
obstructions can be constructed on these easements. The District's standard
“Grant of Easement” form (Appendix G) must be used and must be formally
accepted by the District pursuant to the “Certification of Acceptance of Grant
of Easement”.
3. Water facilities include water pipelines and related fittings and
appurtenances, and may also include additional offsite facilities such as
pumping stations, water storage tanks, pressure regulating stations, and
water transmission and distribution mains as are necessary to deliver water
to the development and to provide adequate pressure and capacity to such
development. Sewer facilities include sewer pipelines, fittings and
appurtenances, laterals and manholes as are necessary to provide sewer
service to the development.
4. The Developer makes the necessary financial arrangements with the District
to satisfy the above stated conditions.
5.2.2 Definitions
The following definitions are used throughout these Guidelines with the meanings
stated below:
1. The term “Board” means the Board of Directors of the East Valley Water
District.
Development Guidelines and Procedures – November 2015 12
2. The term "District" means the East Valley Water District. The term "Agent",
when used with reference to the District, includes the District's officers,
agents, consultants and employees.
3. The term "General Manager" means the General Manager of the East Valley
Water District as designated by the Board to have charge, supervision, and
administration of the East Valley Water District. The General Manager may,
at his option, designate a person or persons to represent him for inspecting,
and reporting on the work as it progresses.
4. The term "Contractor" means the construction company that enters into a
contract with the District, or the Developer, to furnish material, equipment,
and/or services, and the legal representatives of the construction company,
or their authorized agent. The Contractor must hold a valid Contractor's
license in accordance with the provisions of Division 3, Chapter 9 of the
Business and Professions Code of the State of California, including all
amendments.
5. The term "Engineer" means a California Registered Professional Engineer
designated by the District to provide general engineering supervision of the
work.
6. The term "Developer's Engineer" means the Registered Professional
Engineer designated by the Developer to design the proposed water and/or
sewer system facilities in accordance with the District’s rules, regulations and
standards.
7. The term "Owner Property" means any work site upon which the Contractor
is required to work under the contract including private property, property
owned in-fee by the District or upon which it holds an appropriate lease,
right-of-way, license, or encroachment permit.
8. The term "Developer" means the person, persons, or firm having legal
authority to enter into agreements with the District as related to work
Development Guidelines and Procedures – November 2015 13
performed within public rights of way and Public Utility Easements and
having legal responsibility of the Engineer and Contractor retained or
contracted with by Developer to perform the work.
9. The term "Owner" means the administrator of the Contract, which may be
the District or Developer of the overlying project or land development.
10. The term "County" means San Bernardino County, California.
11. The term "Contract" means the written agreement covering the
performance of the work including, but not limited to, the formal Contract,
bonds and insurance, notice inviting bids, bidder's plan for construction and
specifications, statement of experience, financial condition and references,
bidding sheet, certified data sheet, special requirements, and District
Standards (latest edition).
12. The term “Water Availability Letter” means a written statement from the
District that water and/or sewer service is available to the project site or
within prescribed distances from existing facilities.
13. The term “Water Supply Assessment” means a report and/or study that
determines if the water supply requirements as contained in SB610 (2001)
have been met.
14. The term “Water Verification Letter” means a written document that verifies
that all necessary infrastructure for a development is either in place or the
required infrastructure construction contracts for required facilities have been
awarded, fully funded, and all permits and approvals including environmental
clearances have been obtained. And further that an adequate water supply
has been identified and secured for the project, in accordance with all
regulatory requirements.
15. The term “Will Serve Letter” means a written statement from the District
indicating that a proposed project is within the District’s service area and has
been included in District approved master plans for water and/or sewer
Development Guidelines and Procedures – November 2015 14
service consistent with the approved land use by the land use approving
agency. The Will Serve Letter is not a commitment to provide service.
16. The term "Work" means the facilities that will be constructed or performed
under the Contract or permit, including furnishing of all labor and materials.
5.2.3 General Procedure
Procedures for the development of water and/or sewer systems are shown below. The
following are minimum procedures:
1. Developer submits two (2) copies of a project site map showing the
boundaries of the area requiring water and/or sewer service and requests a
water and/or sewer "Availability Letter" from the District. The appropriate
“Availability Letter” fee is paid to the District.
2. Larger projects with more than 500 EDU’s, or containing extensive water and
sewer systems will require the preparation of a Sub-Area Master Plan (SAMP)
to determine whether the existing offsite EVWD facilities are adequate to
serve the needs of the proposed development at build out or if new offsite
EVWD facilities are required to be constructed to handle the development’s
water and sewer demands. The SAMP will determine the size and location of
water and sewer facilities such as transmission mains, trunk sewers, pump
stations, reservoirs, lift stations, pressure reducing stations, and other
necessary facilities, needed to serve the large development project based the
development plan approved the cognizant land use planning approval
agency. When a SAMP is required by the District, the developer will be
responsible for the full cost of study. The District reserves the right to
perform the study or allow the developer to have the study prepared by a
Registered California civil Engineer. The SAMP must be prepared and
approved by the District before the developer begins the design of any water
and sewer facilities which will ultimately be dedicated to the District.
3. District staff reviews and approves or denies said service.
Development Guidelines and Procedures – November 2015 15
4. District issues water and/or sewer "Availability Letter(s)".
5. Developer enters into a Development Agreement with the District.
6. Developer has water and/or sewer plans prepared, meeting all District
specifications, by a California licensed civil engineer.
7. For a water system design, a fire flow application must be submitted and
appropriate fees paid. (Appendix D)
8. Developer's Engineer submits engineered drawings to the District as outlined
in Appendix F of the Guidelines, along with the appropriate deposit for the
first (1st) plan-check. Drawings must be submitted within two (2) years of
the issuance of the “Availability Letter”; otherwise, an updated “Availability
Letter” will be required and drawings will not be plan-checked until an
updated “Availability Letter” is issued.
9. Plan-checking process: District reviews and approves plans. The District's
approval of the Developer’s plans denotes that the Plans were prepared in
conformance with District Standards. The Developer’s Engineer will be
responsible for any errors, coordination with other facilities, and
interpretation of plans. All revisions and changes in the Plans must be
approved by the Engineer.
10. Developer pays deposits and necessary fees to the District.
11. Developer's Engineer submits original Mylar’s with all approval signatures to
the District.
12. Drawings must be re-submitted for first (1st) plan-check if over one (1) year
has elapsed from the previous plan-check submittal, and anytime if the tract
is split into separate tracts. Drawings approved by the District will be void 24-
months from the date of District’s signature. After 24-months the drawings
must be re-submitted for plan-checking (see above No. 7).
13. Developer contracts with an appropriately licensed Contractor.
Development Guidelines and Procedures – November 2015 16
14. Developer/contractor provides all bonds and insurance certificates to the
District, prior to the pre-construction meeting.
15. Developer/contractor coordinates a pre-construction conference with the
District.
16. District issues a "Notice-to-Proceed".
17. District inspects the construction of the facilities.
18. Developer's Engineer submits a complete set of "as-built" Mylar drawings
within thirty days after construction. Additionally, the District is provided a
submittal containing all project maps and land base information on a disk
along with the "as-built" Mylar drawings and AutoCAD drawings.
19. Developer provides the District with the final cost to construct all District
facilities (for District capitalization purposes).
20. District accepts improvement facilities and issues a "Notice of Final
Acceptance."
21. Developer dedicates the facilities to the District 12 months after the “Notice
of Final Acceptance”.
In the event that the District makes revisions to any of its rules, regulations or
standards, those revisions must be incorporated into the Plans, be in effect as if they
were in force from the beginning of the procedure, and be adhered to and/or
constructed accordingly, unless otherwise approved by the District.
5.2.4 Requirements of Other Public Agencies
The requirements for the design of water and/or sewer plans and systems specified in
these Guidelines do not waive, nor are they intended to contradict, any requirements
required by any other public agencies with authority over the Project.
Development Guidelines and Procedures – November 2015 17
Engineers designing plans and systems for acceptance by the District must be
knowledgeable of, and must comply with, all regulations of the following entities,
depending on the location of the project:
• City of Highland
• City of San Bernardino
• County of San Bernardino
• Caltrans
• State of California and Regional Water Quality Control Board
5.2.5 Revising Approved Water and/or Sewer Improvement Plans
If a revision has to be made to an approved set of plans which have already been signed
by the District, the proposed revisions must first be made on a new set of drawings and
all changes must be encircled within a cloud and delta revision labeled. The revised
plans need to be submitted to the District for review and approval. Once the revisions
are approved, the Developer’s Engineer and or contractor need to update the original
set of plans and keep records for “As-Built” changes.
It should be noted that if plan revisions are required prior to, or concurrent to, the
construction of the project, and these changes require an increase in the bond amount,
the revised plans will be held until a new estimate has been prepared by the District and
a new bond has been provided to the District.
5.3 Water and Sewer Availability Letter Requests
Requests for a Water and Sewer Availability Letters must be made using the “Availability
Letter Request Sample Letter Template” (Appendix B) and be submitted to the District
with the items identified in the “Requirements and Procedures for Requests of
Availability Letters” (Appendix C) along with the appropriate Advance Payment of
Deposit. The District’s Engineer will prepare the Water and Sewer Availability Letter.
Development Guidelines and Procedures – November 2015 18
5.4 Water Supply Assessments
During the initial CEQA screening by the appropriate Planning Agency, the Developer’s
project may be required to provide a Water Supply Assessment (WSA). The WSA is a
more detailed report which contains specific information required by CEQA regarding
the long term water supply for the project. Preparation of a WSA, if required, will be the
responsibility of the Developer.
5.5 Pre-Design Meetings
The Developer will conduct a pre-design meeting with the District after the District
provides the Developer with a Water and/or Sewer Availability Letter. The meeting will
provide the Developer with important design parameters such as system connection
points and conditions of approval placed on the project by the District. The meeting
must be attended by the Developer, the Developer’s Engineer, the District’s
Representative and other key District personnel. The purpose of the pre-design meeting
is to acquaint the Developer and the Developer’s Engineer with the District’s policies,
standard specifications and procedures, as outlined in the “General Notes &
Requirements” (Section 5.2 of the Guidelines).
Development Guidelines and Procedures – November 2015 19
Development Guidelines and Procedures – November 2015 20
6 Design Phase
The Design Phase begins when the Developer’s Engineer submits the first plan-check
with the appropriate deposit as determined by the District and ends when the
Developer schedules the Pre-Construction meeting for the project. During this phase the
Developer’s Engineer will submit design plans for the water and sewer facilities for the
District’s review and approval. It should be noted that the District will only allow private
water and sewer systems where those systems are part of large commercial
developments with dedicated maintenance staff/constractors, large multi-family
complexes with master water meters, or gate guarded communities with restricted
access. In all other situations the water systems and the sewer systems will be designed
and constructed per District standards and dedicated to the District at completion of
construction and final acceptance.
6.1 Plan-Check Process
After the appropriate Plan-check Deposit is paid, and the Developer’s Engineer submits
the proposed drawings for the first plan-check along with all of the items detailed on the
“Data Required for First Plan-check of Water and/or Sewer Plans” check sheet
(Appendix E), the District will follow the procedures outlined in the “East Valley Water
District Plan-check Procedures” guide (Appendix F). The Developer will be able to view
and download the most current District Standards and Specifications on the District’s
website.
Approximate time for plan check turn-around is as follows:
• 1st Plan Check (1-100 EDU’s) – 3 week turn-around
• 1st Plan Check (100-500 EDU’s) – 4 week turn-around
• 1st Plan Check (over 500 EDU’s) – 5 week turn-around
• 2nd Plan Check – 2 week turn-around
• 3rd Plan Check – 1 week turn-around
• 4th Plan Check – 1 week turn-around
For those plans, which due to incompleteness or errors, requires more than a 4th Plan
Check a meeting will be required with the District to continue the plan checking process.
In the event the plan check deposit has been exhausted during the plan checking
process, plan checking will be suspended until an additional deposit has been made
equal to the original deposit.
When the District Representative is satisfied with the plan-check submittal, the
Developer’s Engineer will be authorized to produce and submit Mylar drawings to the
District for final review and signature by the District’s Engineering Manager.
Prior to Mylar’s being approved and signed, the District will require that:
• All appropriate fees and deposits are paid.
• All appropriate easements have been executed using the “Grant of
Easement” template (Appendix G).
Among the deposits and fees that must be paid by the Developer prior to the District
signing the Mylar’s, is the deposit for the District’s inspection services, as required in the
Construction Phase. The inspection deposit is calculated as a minimum deposit based on
the linear footage of the water and sewer pipe to be installed, as outlined in the
“Determination of Inspection Deposits” (Appendix H).
6.2 About the District’s Development Agreement
Some Developer-funded projects may require that the Developer enter into a
development agreement with the District (Appendix I). As outlined in the sample
agreement, the Developer will be required to provide the appropriate bonds securing
the agreement. A development agreement is required whenever the project will include
the design and construction of water and/or sewer facilities which will be dedicated to
Development Guidelines and Procedures – November 2015 21
the District. The Developer will be required to meet with the General Manager to review
the project and the development agreement. The Developer will also be requested to
make a presentation of the project to the Board of Directors, for information only, and to
answer any questions from the Board.
Development Guidelines and Procedures – November 2015 22
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7 Construction Phase
The Construction Phase begins with the scheduling and completion of the Pre-
Construction meeting and ends when: 1) all facilities have been installed per the
approved plans, 2) all dwellings have been occupied, unless prior arrangements have
been made with the District and 3) the final street cap paving is complete (for Tract
Projects). For Individual and Parcel Map Projects, the end of the Construction Phase
occurs when all facilities have been installed per the approved plan and final cap paving
has been completed. During this phase, the Developer and key individuals such as the
Project Superintendent and the Developer’s Contractor along with key District
personnel will attend a pre-construction meeting to be conducted by the Developer (see
Pre-Construction Meeting Procedures contained in this section). After the pre-
construction meeting is complete, the District will issue a notice-to-proceed. The
Developer’s Contractor will then install the water and sewer facilities per the approved
plans.
Note that, during construction, the District will not allow jumpers to be installed in
place of actual meters at any time. Also, during the construction of the Project, the
District will inspect all utilities where they cross District facilities during dry-utility
installation and prior to back-fill of the excavations (for subject work) to ensure that
the District’s facilities are undisturbed, meet specifications, and no damage has
occurred. As part of the construction procedures for all sewer and mains when VCP pipe
is used, a video inspection of the interior of the pipeline is used to verify that the
material meets the District’s Standards and that the installation of the sewer main
meets the District’s specifications (see procedures for Video Inspections contained in
this section). For Tract projects, the Developer may elect to occupy certain phases prior
to completion and final acceptance of the entire project. The District will install meters
after receiving a certificate of occupancy issued by the City. Because the District’s policy
is to assume operational control of the water and sewer facilities once a customer
moves into the home, the inspection is performed to ensure that all of water and sewer
facilities (that serve the home) have been completed to District’s specifications. After
successfully passing the Pre-Occupancy Inspection, the District’s Development
Representative will send the appropriate notification to the City or County approving
the move-in of the specific lots and/or addresses only.
As part of the District’s effort to comply with Fire Ordinances, it is the District’s policy
to prohibit hardscape improvements (such as decorative walks, driveways and walls)
within three feet of District’s facilities without written consent. The Developer will be
responsible for adhering to this policy until the project is accepted by the Board. See
the District’s “Acknowledgement of Policy for Improvements around District’s Facilities”
(Appendix J).
7.1 Pre-construction Meetings for Developer-funded Projects
Pre-construction meetings are conducted for all Tracts, Parcel Map and Plot Plan
projects after the District has received, signed, and approved plans, and prior to any
work on District facilities. The District’s Representative (using the District’s Pre-
Construction Meeting Agenda) conducts the pre-construction meeting. The District’s
Representative, the District’s Inspector, the Developer’s Contractor, and the Developer’s
Project Superintendent must be present at the pre-construction meeting. If any of
these persons cannot attend, the meeting will be rescheduled. It is desirable to have a
representative or inspector from the agency having jurisdiction present at the pre-
construction meeting.
7.2 Requirements for Pre-construction Meeting
The following requirements must be met prior to scheduling a pre-construction
meeting:
Development Guidelines and Procedures – November 2015 24
1. The District’s Representative has verified that all fees have been paid, all
agreements have been executed, all easements have been recorded (and
accepted by the District), and the items on the pre-job checklist (Appendix K)
have been completed.
2. All necessary material submittals for the project have been reviewed and
approved by the District’s Representative and the District’s Inspector a
minimum of five working days prior to scheduling the pre-construction
meeting.
3. A District Inspector has been assigned to the project.
4. The Developer has presented to the District:
a. “Certification of the Streets to Final Grade” form (Appendix L)
b. Complete cut-sheets for the first three hundred (300) feet for each
crew’s start location.
c. Completed “Contractor’s Data Sheet” (Appendix M)
d. A copy of the Contractor’s safety program.
e. A list of the Certified Competent Persons who will be on the project.
f. A copy, from the Contractor, of the certifications for each person and
a Certified Competent Person for confined space entry on the job.
5. The District’s Representative who has reviewed the information supplied by
the Developer and contractor determines that the pre-construction meeting
can proceed.
6. The Developer’s contractor coordinates with the attendees to set a time and
date for the pre-construction meeting to be conducted.
The pre-construction meeting is conducted using the District’s “Pre-construction
Meeting Agenda” (Appendix N), which lists pertinent discussion items. At the meeting,
a copy of the pre-construction meeting agenda, along with copies of the pre-occupancy
and final inspection check-list are provided to those in attendance.
Development Guidelines and Procedures – November 2015 25
After the pre-construction meeting is complete, the District, along with the District’s
Inspector, sets a start-work date within two (2) working days; and the Engineering
Manager will sign and issue a notice-to-proceed to the Developer.
7.3 Video Inspection of Sewer Pipe Lines
Video inspections of sewer lines on tract projects are done to ensure that the newly
installed sewer lines meet the District’s Standards and specifications for material and
installation. The video inspection is performed after the sewer lines and laterals have
been installed, the streets are at final grade, and prior to the final air-test and base-
paving. The District’s Operations Representative or the Inspector, using the District’s
video inspection standards (Appendix N), conducts the video inspection. A minimum of
five business days is required from the time of notification to set the video inspection
date and time. A subsequent video inspection will be required if debris has been
introduced into the sewer line or after required repairs have been completed. Videos
are to be submitted to the District on one CD in DVD format with the completed and
approved sewer system improvements for the project. The Developer is responsible for
contracting directly with the video inspection company.
7.3.1 Procedures for Video Inspection of Sewer Pipeline
1. The District Inspector will verify that:
a. All sewer lines, laterals and manholes have been installed per the
approved plans.
b. All lines have been cleaned.
c. All manholes are accessible to the video truck and are at the elevation
and grade for base paving.
2. After the Inspector has verified all the above items have been completed, the
District Inspector will observe the video inspection by Developer’s video
company using the video inspection check sheet. If there are no items listed
for correction, the Inspector will sign the video inspection check sheet
Development Guidelines and Procedures – November 2015 26
verifying the designated sections have passed video inspection. The
completed and signed check sheets are given to the District’s Engineering
Representative for the project file and a copy is given to the Inspector. If
there are any items listed for correction during the video inspection the
District Inspector will make sure the items have been corrected.
3. After the Inspector verifies that all the items noted for correction on the
video inspection check sheet have been corrected, a follow up video
inspection is requested, using the steps outlined above.
7.4 Use of Sewer Plugs
During the construction and phasing of a project it may be necessary to use one or more
sewer plugs to protect the District’s existing sewer system from a section currently
under construction. The placement and location of these plugs will be at the direction of
the District or its Inspector. Under no circumstances are these plugs to be removed
without permission from the District.
7.5 Manhole Ring Tolerance Verification Procedure
In order to ensure the manhole ring tolerance dimensions as shown on District Standard
Drawing No. S-7 are adhered to, the following procedure must be performed. Prior to
installation of the manhole rings, a measurement must be taken from the manhole inlet
flow-line to the top of the manhole cone. Adding this dimension to the inlet flow-line
elevation will provide a top of manhole cone elevation. This elevation must then be
subtracted from the manhole rim elevation provided on a grade stake or as shown on
the Plans. The resulting dimension must be within the 12” – 20” tolerance shown on the
reference standards drawing. If not within tolerance, additional work on the manhole
shaft must be performed until the tolerance is met. This procedure must be
documented by the use of the form in Appendix O.
Development Guidelines and Procedures – November 2015 27
Development Guidelines and Procedures – November 2015 28
8 Close-Out Phase
The Close-out Phase of a Developer-funded project starts when: 1) all prior phases are
complete, 2) construction is complete on the project, 3) final street cap paving is
complete, and 4) the District has received a written request from the Developer to
conduct a final inspection for a Notice of Acceptance. During this phase the Developer’s
Superintendent and Contractor will be working with the District’s Inspector to correct
any items related to the installation of the sewer and water facilities and prepare the
project for final inspection by the District’s Representative. Also, during this phase the
District’s Representative will be working with the Developer’s Superintendent and
Contractor to insure that all of the items identified on the “Project Close-Out Checklist”
(Appendix P) are completed and that all outstanding financial obligations have been
met. In addition to the Mylar plans, the District requires submission of three digital
copies of the as-built drawings in the form of digital disks for Tracts, Plot Plans, and
Parcel Maps, etc. The requirements for the digital disks can be found in “Digital Disk
Requirements and Formatting” (Appendix Q). After completion of the final inspection
using the “Tract/IP Final Inspection Sheet” (Appendix R), correction of any items
identified during the inspection and the completion of all of the items on the Project
Close-Out Checklist, the District’s Representative will schedule the Project to be
presented to the Board for consideration of final acceptance. After Board approval, the
District’s Representative will write a letter to the appropriate Planning Agency notifying
them that the District has accepted the project. All activity and costs up to final
acceptance will be calculated and a final invoice will be sent to the Developer for
payment. In cases where a credit is due, the invoice will be accompanied with a check
for the remainder of those funds that were deposited towards the Project.
8.1 Final Inspection
The Final Inspection is a more thorough inspection of the water and sewer facilities
compared to the pre-occupancy inspection. The Final Inspection is normally conducted
after construction has been completed on the project and final street cap paving is
complete. On individual project and plot plan projects, this inspection is conducted after
all the water and sewer facilities have been installed and after final street cap paving is
complete. The District’s Representative, the District’s Inspector, and a representative of
the Developer must be present to conduct the final inspection. The procedure for this
inspection is as follows:
1. The Developer requests final close-out and acceptance of the project by
sending a letter request to the District.
2. The District’s Representative will verify that all items on the project close-out
sheet pertaining to the tract project (payment of fees, easement documents,
as-built drawings and CDs, etc.) have been completed and have been
presented to the District.
3. The District’s Inspector ensures that the project is ready for final inspection.
After all items are complete to the District’s specifications (and the approved
plan) the Inspector contacts the District’s Representative and notifies them
that the project is ready for a final inspection.
4. The District’s Representative schedules a time for the final inspection.
5. Once the required persons have accepted the time and date of the final
inspection, the District’s Representative will notify the Developer and the
Inspector of the time and date of the inspection. The Tract Superintendent,
the District’s Inspector, and the District’s Representative (or his designee)
must be present to conduct the inspection. If any of these persons cannot
attend, the inspection must be rescheduled. A copy of the as-built drawings
and the completed and signed copy of the Inspector’s punch-list must be
presented at the final inspection.
Development Guidelines and Procedures – November 2015 29
6. The District’s Representative conducts the final inspection and identifies any
items for correction. The District’s Inspector will ensure that any items
identified during the final inspection are corrected.
7. The District’s Inspector will verify that the as-built plan on the submitted CD
is accurate and includes any changes identified on the final walk through
inspection. The District’s Representative will request that the Developer
resubmit the CD if any inaccuracies are identified. The District’s GIS
Department will update atlas maps and GIS to indicate facilities that exist
once the required actions on the “Atlas Map Updating Procedures for New
Development” (Appendix S) are completed.
8. The District’s Representative prepares and schedules the notice of
completion for approval by the Board. The District’s Representative will send
the appropriate letter to the Developer notifying them of the District’s
acceptance of the facilities.
Development Guidelines and Procedures – November 2015 30
Appendix A
Current Charges and Deposits
Effective as of April 23, 2014
Water Meter and Monthly Charges ($)
Meter GPM Installation Capacity Total Monthly Meter
Size Charge Charge Rates * * plus $1.77 /HCF
5/8” 13.71 Initiation of service charge:
$25.00 per service address 3/4" 24-30 2,128.00 4,623.00 6,751.00 13.71
1" 40-50 2,160.00 7,721.00 9,881.00 20.87 Fire standby charge: $5.60
per inch diameter per month 1 ½" 80-100 4,714.00 15,397.00 20,111.00 38.60
2" 128-160 4,924.00 24,642.00 29,566.00 88.48
3" 240-300 10,739.00 46,234.00 56,973.00 163.25 Temporary serviced charge:
$1,800.00 deposit plus $1.77
per HCF of metered water
4"
16,551.00 77,127.00 93,678.00 270.06
6"
27,117.00 153,970.00 181,087.00 537.09
8"
29,983.00 277,401.00 307,384.00 857.52
10"
** 462,335.00 **
Monthly Sewer Rates ($)
w/o Boulder e/o Boulder
** To be determined at time of application based on
the flow capacity of the proposed meter in relation
to the flow capacity of a 3/4" meter Residential (1 to 3 EDUs) 33.86 / EDU 35.86 / EDU
Commercial: (per HCF, plus flat charge of $6.30 /month)
Multi-Family 1.80 1.89
Fire Services ($)
Commercial / Retail 2.65 2.74
Size Installation
Restaurant / Lounges 3.25 3.34
1” 2,160.00
Laundromats 2.05 2.14
1 ½” 4,717.00
Dry Cleaners 2.65 2.74 2” 4,924.00
Schools / Churches 1.65 1.74 3” 10,739.00
Governments / Municipal 2.05 2.14 4” D.D.C. 13,873.00
Convalescent Homes 1.90 1.99 6” D.D.C. 19,186.00
Hotels 3.25 3.34 8” D.D.C. 20,211.00
Office Buildings / Motels 2.05 2.14
Auto Repair / Service Station 1.85 1.94
Car Wash 1.85 1.94
Sewer Service Fees Fire Flow Test: $100.00 each
Sewer Trunk Fee $ 158.00 / EDU Temp. Fire Hydrant Meter: $1,800.00 deposit
Permit Fee $ 25.00 Front Footage Charge: $30.00 per lineal foot
Inspection Fee $ 75.00 Fire Hydrant Assembly Short: $3,807.00
Sewer Capacity Fee $5,361.00 / EDU Long: $6,359.00
Total $5,619.00 / EDU Service Abandonment Charge: $421.00 per service
Development Agreement Projects
Down payment for Engineering Services (nonrefundable): 7.5% of the Engineer’s estimated cost of the project
Inspection Fee:
$600.00 per day
Structure Deposits Gate Valve:
$100.00 per gate can
Manhole:
$250.00 per manhole
Tentative Water Design (nonrefundable): $1,000.00 deposit
Main Extension Fees: Prevailing rates of time and materials
System Design Charge: Fees charged by an engineering firm of the District’s choosing plus 10% (as deposit for the District’s
administrative efforts)
Appendix B
Availability Letter Request Sample Letter Template
Date
East Valley Water District
31111 Greenspot Road
Highland, CA 92346
Attention: Thomas R. Holliman, PE, Engineering Manager
RE: SEWER/WATER AVAILABILITY
As evidenced by this letter, I hereby request a Sewer/Water Availability letter for
*___________________________ (include assessor’s parcel no.)
This project is part of Specific Plan ____________________, City of Highland/San Bernardino, California,
located **____________________________________________.
The proposed development consists of ***___________________________________.
on approximately ______ acres. Proposed sewer and water connections are to be made to existing lines
located in ****_____________________________ (refer to attached map).
Should you have any questions or require any further information, please do not hesitate to call.
Sincerely,
* Tentative Tract, Parcel Map or Plot Plan No.
** Location of Development
*** Number of dwellings if known.
**** Point of connection to District line if known.
(Note: Please attach a set of prints or a plot map with this letter).
Appendix C
Requirements and Procedures for Request of Availability Letter
Items Needed for Availability Letters
1. Letter requesting availability with information regarding type of project.
2. Advance payment of Deposit determined by the District for processing request.
3. Tentative Tract, Parcel Map or Plot Plan or Assessor’s Parcel Number and two (2) copies of a map
showing area and boundaries of property requiring water and/or sewer service.
4. Proof of Property Ownership/Grant Deed or Title Report.
Procedures for Availability Letter Request
1. Developer submits a request for an Availability Letter using the Request of Availability Letter
Template along with all of the items specified above to East Valley Water District (District).
2. The District’s Engineering Representative will then schedule the request for the Engineering
Manager to review and consider the approval of the request.
3. The District’s Engineering Representative will write the appropriate cover letter, as well as have
the District’s Engineering Manager signs the approved letter that will be transmitted to the
Developer.
Water Supply Assessments
1. Developments that fall under the criteria of a “project” as defined under Senate Bill (SB) 610 will
be required to provide a Water Supply Assessment (WSA) prior to the issuance of an availability
letter. SB 610 provides the legal requirements for confirmation of water supply sufficiency as a
condition of approval for development projects.
Appendix D
Fire Flow and Hydraulic Analysis Requests
It is the policy of East Valley Water District to require a hydraulic analysis for Tract, Commercial, Industrial,
School and Park Projects. There is a necessity for accurate and thorough information to be provided on
these various projects concerning calculations for design of private fire systems, water system design and
in some cases to provide information to government agencies with oversight on specific projects such as
schools.
Please include with your written request, an advance payment of deposit determined by the District,
along with a copy of your “Conditions of Approval” from the City of Highland or the City of San
Bernardino's Fire Department Engineering Division.
FLOW TEST REQUEST
Date
Address: 31111 Greenspot Road, Highland, CA 92346
Phone: (909) 888-8986, Fax: (909) 383-1481
APPLICANT
Address
City/State Zip Code
Phone No. Fax No. Email
FLOW TEST REQUIRED FOR: (PLEASE COMPLETE ONE OR MORE)
Address Assessor’s Parcel No.
Tract / Lot Location
SUBMIT TEST RESULT: MAIL FAX E-MAIL PICK-UP
********************************************************************************************************************
FEE SCHEDULE
A non-refundable charge in the amount of
$ 100.00 will be charged for each flow test performed.
********************************************************************************************************************
DISTRICT USE ONLY
TEST DATE TIME
GENERAL LOCATION
MAIN SIZE/TYPE PRESSURE ZONE MAP PRESSURE
HYDRANT NO. HYDRANT TYPE HYDRANT SIZE
PRESSURE: NOZZLE:
INITIAL psi SIZE in
RESIDUAL psi FLOW gpm
PITOT psi @ 20 psi gpm
(Account No. 20-0000-00-4603)
FOR OFFICE USE ONLY
APPLICATION taken by Date
Appendix E
Data Required for First Plan Check of Water and/or Sewer Plans
Residential Developers
1. Water and / or Sewer Plans 2 copies
2. Conditions of Approval of Tentative Map 1 copy
3. Easement Document and Plats 2 copies
a. Title Reports, Deeds, Etc. 1 copy
b. Easement Boundary Closure (to 3 decimal point min.) 1 copy
c. Coordinate List 1 copy
d. Any Appropriate Survey Notes 1 copy
e. Any Reference PM/RS/Etc. 1 copy
4. Fees payable to East Valley Water District in the amount established by the
District
5. Project Identification Forms with each plan check (Attachment 1) 1 copy
Commercial / Industrial Development
1. Items Listed in above requirements
2. Site Plan / Plot Plan 1 copy
3. Landscape Irrigation Plan 1 copy
4. Total Fixture Unit Calculations (Water & Sewer) 1 copy
5. Fire Protection Plans and Fire Flow Calculations 1 copy
NOTE: INCOMPLETE SUBMITTALS WILL NOT BE ACCEPTED.
PROJECT IDENTIFICATION: __________________________________
For First Check Only: “All information required pursuant to Section II.B.3 of the District’s Standards
Manual is attached.”
________________________________ ______________________________
Engineer’s Signature District Check
(Submittal is complete and ready for first plan check)
For Subsequent Plan Checks: The attached plan set(s) is/are being submitted to the East Valley Water
District for _______ Plan Check.
I certify that the following statements are correct:
1.All “redlined” corrections from the previous plan check have been made or the reason they have not
been made has been explained directly on the previous plan check sheets.
2.Changes made by the Design Engineer to the water and sewer plans, other than those corrections
indicated by the District, have been highlighted.
3.Revisions to the reference plans (i.e. street plans, storm drain plans, grading plans, etc.) have/have not
been made. If changes have been made, the revised plans are attached.
Dated: _________________ ________________________________
Signature
________________________________
Print Name
The District plan check process and approvals on improvement plans are not a guarantee or warranty that
the design is complete and without error, but that an appropriate amount of time was spent on reviewing
the plans for general engineering designs commensurate with the engineering standards of the District.
Pursuant to state law, the civil engineer of record is the engineer of work and bears full responsibility for
the design. This is signified by State law that requires the design engineer to apply his “seal” to the plans.
Please refer to the Business and Professions Code (Engineers’ Act) Section 6703, Responsible Charge:
Section 6735, Preparation of Plans and Other Documents, et. al.
Appendix F
East Valley Water District Plan Check Procedures
November 2015
Prior to Developer’s Engineer (Engineer) commencing development design engineering, it is required that
the Developer’s Engineer and the Developer’s Representative meet with District’s Engineering personnel
after an Availability Letter has been issued.
1. Engineer submits plan check package to District.
2. District conducts plan check and makes redline edits. Note: If, at 2nd plan check, the amount of
redlines is excessive, the District’s Engineering Department will request a meeting with the Engineer
to discuss any problems or deficiencies. The Developer will also be made aware of this meeting and
is welcome to attend.
3. District reviews and makes comments (in red) changes and transmits redlines back to Engineer.
4. Engineer makes revisions and transmits back to the District along with the redline copy; Item 1
above is then repeated etc. Note: Redline set must accompany revised set, or plans will be returned
to engineer.
5. Once all revisions are complete to the satisfaction of the District, a recommendation for Mylars will
be submitted. This will be in the form of a written request from the District to the Engineer.
At the time the District receives the plans from the Engineer, if the changes have not been made, the plans
are returned to the Engineer with a request to complete redline changes.
If the Engineer adheres to the District’s standards and specifications, as provided for within the East Valley
Water District Standards Manual, and the above is followed, it is expected that the number of plan checks
should not exceed four. For those plans, which due to incompleteness or errors, requires more than a 4th
Plan Check a meeting will be required with the District to continue the plan checking process.
Approximate time for plan check turn-around is as follows:
• 1st Plan Check (1-100 EDU’s) – 3 week turn-around
• 1st Plan Check (100-500 EDU’s) – 4 week turn-around
• 1st Plan Check (over 500 EDU’s) – 5 week turn-around
• 2nd Plan Check – 2 week turn-around (provided there are minimal changes and a meeting is not
necessary as explained above)
• 3rd Plan Check – 1 week turn-around
• 4th Plan Check – 1 week turn-around
In the event the plan check deposit has been exhausted during the plan checking process, plan checking
will be suspended until an additional deposit has been made equal to the original deposit.
Note: Any changes to the original intent of the plans (such as adding phases to a tract) may be considered
as a ‘new’ plan check.
Appendix G
Grant of Easement
Recording requested by
When recorded mail to:
East Valley Water District
31111 Greenspot Road
Highland, CA 92346
APN EXEMPT FROM RECORDING FEES PER GOVT. CODE §27383
NO DOCUMENTARY TRANSFER TAX PER R&T CODE §11922
GRANT OF PERMANENT EASEMENT
For valuable consideration, (enter name here) (“Grantor”), hereby grants to EAST VALLEY WATER
DISTRICT, a public agency (“Grantee”), its successors and assigns, a permanent easement and right of way
in, over, upon, under and across the lands hereinafter described to construct, reconstruct, install replace,
remove, repair, alter, operate, maintain, inspect and utilize _____________________________________
(enter name of project or facility, such as “a sewer lift station”), together with any easement roads and
appurtenances within the right of way including, but not limited to, cable for communication purposes,
and for the ingress and egress throughout the entire easement area and right of way (collectively,
“Easement Area”) in connection with the exercise of any of the foregoing rights. The property subject to
this easement is located in the County of San Bernardino, State of California, described as follows:
See Exhibits “A” (Description) and “B” (Plat) attached hereto and made a part
hereof.
It is further understood and agreed that no other easement or easements shall be granted on, under, or
over said Easement Area by the Grantor to any person, firm, corporation, or other entity without the
previous written consent of said Grantee.
Grantor, and his successors and assigns, shall not increase or decrease, or permit to be increased or
decreased, the now existing ground elevations of said Easement Area and right of way without the prior
written consent of Grantee.
Grantor, and Grantor’s successors and assigns, further agree that no building, fences, walls or other
structures of any kind, or trees, shall be installed, constructed, erected, placed planted or maintained in
any portion of the Easement Area, and no shrubs or other plants or vegetation shall be placed, planted or
maintained in the portion of Easement Area which is included within any travel way, and that no changes
in the alignment of grading of any such road will be made without prior written consent of the Grantee.
Grant of Permanent Easement
The Permanent Easement, as applicable, shall include, without limitation, the right and privilege of
Grantee and its employees, agents, representatives, contractors, subcontractors, and workmen to: (i)
perform all activities as may be necessary to facilitate the purposes of the Permanent Easement; (ii) use,
control and occupy the Easement Area (iii) have access to, ingress to, and egress from the Easement Area;
(iv) construct and utilize an access road within said Easement Area, and to use gates in all fences which
now cross said Easement Area; (v) use and temporarily place and operate tools, equipment, machinery,
and materials on the Easement Area, and (vi) trim, cut, remove, or clear away any trees, brush, or other
vegetation or flora, including the roots thereof, located within the Easement Area. No additional fences or
gates or gates shall be constructed across said Easement Area unless approved in writing by the Grantee.
Grantee shall also have the right to mark the location of this easement in a manner which will not interfere
with Grantor’s reasonable and lawful use of said Easement Area.
The covenants contained herein shall run with the land.
Since the construction and installation of the facilities (the “Facilities”) provided for under the terms of this
Grant of Easement will require incidental entry and construction activities upon a portion of the Grantor’s
property adjacent to the Easement Area, the purpose of the following Grant of Temporary Easement is to
provide for such incidental activities. Therefore, subject to the provisions described below, Grantor hereby
grants to Grantee a temporary, non-exclusive easement over the Grantor’s adjacent property (the
“Temporary Construction Easement”) described and depicted in Exhibits “C” and “D” for the purposes of
enabling Grantee to construct and install the Facilities. This Temporary Construction Easement is intended
to be temporary and will remain in effect until completion of the construction and installation of the
Facilities, which will occur not later than ___________ (____) days after such construction and installation
commences. Following completion of such construction and installation of the Facilities, Grantee will
execute, acknowledge and provide to Grantor a quitclaim deed or other release to confirm the termination
of the Temporary Construction Easement only.
This Grant shall inure to the benefit of and be binding upon the Grantor and Grantee and their respective
assigns, heirs and voluntary and involuntary successors in interest.
IN WITNESS WHEREOF, Grantor has executed this instrument this ______ day of , 20_____.
GRANTOR: (Enter name of entity/person here)
By: (Enter name of authorized person)
Its: (Enter title as stated in paragraph 1)
Grant of Permanent Easement
ACKNOWLEDGMENT
State of California
County of _____________________________)
On _________________________ before me, _________________________________________
(insert name and title of the officer)
personally appeared ______________________________________________________________,
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are
subscribed to the within instrument and acknowledged to me that he/she/they executed the same in
his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the
person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing
paragraph is true and correct.
WITNESS my hand and official seal.
Signature ______________________________ (Seal)
A notary public or other officer completing this
certificate verifies only the identity of the individual
who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or
validity of that document.
EXHIBIT “A”
LEGAL DESCRIPTION
OF EASEMENT AREA
[INSERT LEGAL DESCRIPTION HERE]
Grant of Permanent Easement
EXHIBIT “B”
PLAT
[INSERT PLAT HERE]
Grant of Permanent Easement
EXHIBIT “C”
TEMPORARY CONSTRUCTION EASEMENT DESCRIPTION
[INSERT LEGAL DESCRIPTION HERE]
Grant of Permanent Easement
EXHIBIT “D”
PLAT OF TEMPORARY CONSTRUCTION EASEMENT
[INSERT PLAT HERE]
Grant of Permanent Easement
CERTIFICATE OF ACCEPTANCE
This is to certify that the interest in real property conveyed by that certain Grant of Easement to
which this Certificate is attached from ______________________________________________, to EAST
VALLEY WATER DISTRICT, a public agency (“Grantee”), is hereby accepted by the undersigned officer or
agent on behalf of the Grantee, pursuant to authority conferred by resolution of the Board of Directors
adopted on ___________________, 20____, and the Grantee consents to recordation thereof.
Dated: ________________, 20_______
EAST VALLEY WATER DISTRICT,
a public agency
By: _______________________________
_______________________ _ (Name)
________________________ (Title)
ATTEST:
_____________________________________
Grant of Permanent Easement
Appendix H
Determination of Inspection Deposits
The following figures should be used for deposit towards inspection of Sewer and Water Construction:
Waterline Diameter Estimated Inspection Cost
8” Waterline $2.48 Per L.F.
12“ Waterline $3.00 Per L.F.
16” Waterline $3.96 Per L.F.
Sewer Diameter
6” Sewerline $2.16 Per L.F
8” Sewerline $2.16 Per L.F.
10” Sewerline $2.32 Per L.F.
12” Sewerline $2.52 Per L.F.
Minimum Deposit Requirement
The minimum required inspection deposit shall be $4,000 with the exception of the inspection of one
single family residential unit that requires the construction of one domestic water service connecting to
an existing waterline contiguous to the subject property and/or one sewer lateral connecting to an
existing sewerline contiguous to the subject property. The required inspection deposit for this situation
will be established on a case by case basis.
Appendix I
Development Agreement for Water and Sewer
(Developer Initiated/Contractor Installed)
THIS AGREEMENT is made this ____ day of ______________, _____, by and between EAST VALLEY
WATER DISTRICT, a public agency (hereinafter "the DISTRICT"), and _________________________
(hereinafter "the DEVELOPER").
RECITALS
A. The DISTRICT is a County Water District organized and operating pursuant to California Water
Code Section 30000 et seq.
B. The DEVELOPER proposes to subdivide and develop certain real property within the boundaries
of the DISTRICT, which is located at _________________________________________________,
in the City of ________, County of San Bernardino, State of California, and is generally identified
as Tract No. _______________ (hereinafter "the PROPERTY). A copy of the Tentative Tract Map
for the PROPERTY is attached hereto as Exhibit "A" and is incorporated herein by this reference.
C. The development of the PROPERTY will consist of ______ dwelling units, and the DEVELOPER
desires that the DISTRICT provide domestic water and sewer service to the PROPERTY. The
DEVELOPER intends to design and construct the facilities necessary for water and sewer service
to be furnished to the PROPERTY.
D. The DISTRICT supplies domestic water and sewer service within the area to be served and is the
public agency empowered by law to provide such services to the PROPERTY.
E. The purpose of this AGREEMENT is to provide the terms and conditions under which the
DEVELOPER will design and construct the facilities necessary for the DISTRICT to supply water
and sewer service to the PROPERTY (hereinafter "the PROJECT").
COVENANTS
NOW THEREFORE, in consideration of the preceding Recitals and the mutual Covenants contained
herein, the parties hereto agree as follows:
Section 1. DESIGN OF FACILITIES. The DEVELOPER agrees to design the water and sewer facilities for
the PROPERTY in the following manner and according to the Rules and Regulations of the DISTRICT:
a. The DISTRICT agrees to provide to the DEVELOPER tentative water and sewer plans which
conform to the requirements of the DISTRICT.
Development Agreement for Water and Sewer
b. The DEVELOPER agrees to design the water and sewer facilities for the PROPERTY in
accordance with the DISTRICT's Standards for Design and Processing of Water and Sewer Plans
and the tentative plans provided by the DISTRICT. The designs shall be submitted to the DISTRICT
in a complete form which shall provide sufficient information for review and approval by the
DISTRICT in the exercise of its sole discretion.
c. The DISTRICT may request certain changes in the plans to provide for oversizing of
facilities, which DEVELOPER agrees to incorporate into the plans and specifications for the
PROPERTY.
d. The DEVELOPER shall furnish the DISTRICT with any and all easements necessary for the
construction, operation, maintenance, and repair of any and all water and/or sewer facilities to
be installed and/or used for the PROJECT. All easements shall be submitted to the DISTRICT for
review and approval by the DISTRICT in the exercise of its sole discretion prior to the DISTRICT's
acceptance of any dedication of the PROJECT facilities under Section 6 of this AGREEMENT.
e. The DEVELOPER shall submit all plans, drawings, specifications, and contract documents,
for all work to be performed pursuant to this AGREEMENT, to the DISTRICT for review and
approval, if acceptable to the DISTRICT. The DISTRICT agrees to review all such documents in a
timely manner and, upon inclusion of all changes thereto requested by the DISTRICT in a manner
satisfactory to the DISTRICT, the DISTRICT will provide the DEVELOPER with authorization to
proceed. The DEVELOPER shall not proceed with the construction of the PROJECT and any other
water or sewer facilities for use on the PROPERTY until the DISTRICT so authorizes.
Section 2. CONSTRUCTION OF FACILITIES. The DEVELOPER agrees to construct the PROJECT and all
other water and sewer facilities necessary for the PROPERTY in the following manner subject to the
DISTRICT's approval:
a. The DEVELOPER shall obtain all necessary permits from the (County or City ________) and
all other public or private agencies required for the construction thereof. The PROJECT and the
facilities appurtenant thereto shall be constructed at a location determined by the DISTRICT, and
shall be relocated by the DISTRICT at the DEVELOPER's sole expense if such relocation is deemed
necessary by the DISTRICT in its sole discretion. The DEVELOPER hereby grants the DISTRICT full
access to the PROPERTY and all other locations where the work contemplated herein is to be
performed.
b. All facilities constructed pursuant to this AGREEMENT shall be in accordance with
accepted standards and practices in the industry and in compliance with all local, state, and
federal laws, rules, and regulations. The DEVELOPER shall be responsible for providing all labor,
materials, and equipment necessary to perform the work for the PROJECT, and such work shall
be performed in a timely and workmanlike manner by a party or entity acceptable to the
DISTRICT. All such facilities shall conform to the DISTRICT's Standard Specifications for the
Furnishing of Materials and the Construction of Water and Sewer Pipelines. All costs and
Development Agreement for Water and Sewer
liabilities in connection with the design and construction of the PROJECT shall be borne solely by
the DEVELOPER.
c. The DISTRICT shall inspect and approve all work to be performed under this AGREEMENT.
However, any approval by the DISTRICT of such work, or of the designs, specifications, reports,
and/or materials furnished hereunder, is understood to be conceptual approval only and will not
operate to relieve the DEVELOPER or its contractors, consultants, or subcontractors of
responsibility for complying with all laws, codes, industry standards, and liability for damages
caused by negligent acts, errors, omissions, noncompliance with industry standards, or their own
willful misconduct. Further, neither the DISTRICT's review, approval, or acceptance of any of the
work or services performed in connection with this AGREEMENT shall be construed as a waiver of
any rights hereunder or of any defense or cause of action which the DISTRICT may have arising
out of the performance of this AGREEMENT or any previous or subsequent agreements. The
DEVELOPER shall cause the facilities constructed under this AGREEMENT to be inspected as
required by any and all other public or private agencies.
Section 3. DEVELOPER'S COSTS. In addition to all other obligations imposed upon the DEVELOPER
under this AGREEMENT, the DEVELOPER shall be responsible for the payment of all of the following:
a. The DEVELOPER shall pay to the DISTRICT all, or any portion, of the connection fees for
the PROPERTY at the time of application for water and sewer service therefor. The DISTRICT will
provide water and sewer service only to those specific subdivision lots within the PROPERTY for
which payment in full has been made to the DISTRICT.
b. The DEVELOPER shall be solely responsible for the payment of all costs, fees, and
expenses associated with the construction, inspection, operation, maintenance, repair, and
relocation of the PROJECT, including all costs, fees, and expenses incurred for the environmental
analysis, engineering, and design of the PROJECT.
c. The DEVELOPER shall comply with all rules, regulations, resolutions, and ordinances of the
DISTRICT that are currently in place or may hereafter be adopted, and shall pay when due any
and all fees, deposits, charges, rates, fines, penalties, taxes, and/or assessments that may be
levied by the DISTRICT.
d. The DEVELOPER hereby consents, and waives any objection, to the exercise of any and all
collection remedies that are available to the DISTRICT under the law upon the PROPERTY and/or
the person and/or property of DEVELOPER and its shareholders and partners.
Section 4. SECURITY.
a. The DEVELOPER shall provide performance, completion, and/or payment bonds for the
PROJECT in the minimum amount of not less than 100 percent of the estimated construction
costs containing covenants, which are acceptable to the DISTRICT and the (County or City
_______________).
Development Agreement for Water and Sewer
b. The DEVELOPER shall provide a maintenance bond for the PROJECT in the amount of 100
percent of the construction cost, which shall contain covenants which are satisfactory to the
DISTRICT. Such bond shall remain in force for at least twelve (12) months from the date of
acceptance by the DISTRICT of the dedication of said facilities.
c. The DEVELOPER shall also procure and maintain during the performance of this
AGREEMENT such policies of insurance, bonds from an acceptable surety, cash deposits, escrow
accounts, letters of credit, and other forms of security, in amounts and upon terms deemed
sufficient by the DISTRICT in its sole discretion to protect the DISTRICT from any and all exposure
to loss and/or liability.
Section 5. COSTS FOR OVERSIZING. Pursuant to Section 1.c. of this AGREEMENT, the DISTRICT agrees
to pay to the DEVELOPER the incremental cost of oversizing any PROJECT facilities greater than twelve
inches (12") in diameter for water distribution pipelines and ten inches (10") in diameter for sewage
collection pipes. The DISTRICT shall determine the amount of the incremental cost of oversizing and the
method of payment in the exercise of its sole discretion prior to its acceptance of the PROJECT facilities.
Section 6. DEDICATION OF FACILITIES.
a. The DEVELOPER shall, upon completion of the construction of all facilities to be installed
hereunder to the satisfaction of the DISTRICT, dedicate said facilities to the DISTRICT by a deed of
dedication or such other instrument as the DISTRICT may prescribe, and the DISTRICT agrees to
accept the dedication thereof by formal action of its Board of Directors. Thereafter, such
dedicated facilities shall become and be operated and maintained by the DISTRICT as part of the
DISTRICT's water and sewer system. The DISTRICT shall not accept dedication of said water or
sewer facilities until all connection fees have been paid unless otherwise allowed under Section
3.a. herein.
b. The DEVELOPER hereby grants the DISTRICT full access to the PROPERTY for the purpose
of installing, operating, inspecting, maintaining, and repairing all meters, valves, and other
appurtenances necessary for the DISTRICT to record, regulate, and control the amount of water
pumped therefrom.
Section 7. SERVICE RESTRICTIONS. Any obligation on the part of the DISTRICT to supply water to the
PROPERTY pursuant to the terms of this AGREEMENT shall be excused in the event that the performance
thereof is interrupted for any of the following reasons: riots, wars, sabotage, civil disturbances,
insurrection, explosion, court order, natural disasters such as floods, earthquakes, landslides, and fires,
and other labor disturbances and other catastrophic events which are beyond the reasonable control of
the DISTRICT. Notwithstanding any other provision to the contrary, the DISTRICT may suspend or refuse
water service to the PROPERTY if the DEVELOPER is in breach, default, or violation of this AGREEMENT or
any rule, regulation, resolution, and/or ordinance of the DISTRICT that is currently in place or may
hereafter be adopted, or if such service would adversely affect the health, safety, or welfare of the
DISTRICT's customers, or for any other reason deemed paramount by the DISTRICT in its sole discretion.
Development Agreement for Water and Sewer
Section 8. NO REPRESENTATIONS, WARRANTIES, OR CLAIM OF WATER RIGHTS. The DISTRICT makes
no express or implied representations or warranties concerning the quality, pressure, or temperature of
any water delivered pursuant to the terms of this AGREEMENT, or the manner in which the water is
provided, or its fitness for any particular purpose, and the DISTRICT shall not be held liable for any losses
incurred or damages sustained as a direct or indirect result thereof, nor shall the DISTRICT be held liable
for any losses incurred or damages sustained after the water furnished hereunder is transferred to the
PROJECT facilities. Any water conveyed by the DISTRICT under this AGREEMENT shall not serve as the
basis of, or otherwise support, any water rights claim that may be asserted by the DEVELOPER.
Section 9. LIABILITY FOR DAMAGES. The DISTRICT shall not be held liable or responsible for any
debts or claims that may arise from the operation of this AGREEMENT, or for any damage claims for
injury to persons, including the DEVELOPER and/or its officers, directors, shareholders, guests, invitees,
trespassers, agents, contractors, consultants, and employees, or for property damage, from any cause
arising out of or in any way related to the PROPERTY, the PROJECT, and/or the DEVELOPER's obligations
hereunder.
Section 10. RELEASE. The DEVELOPER hereby expressly waives and releases the DISTRICT and its
agents, officers, directors, and employees from any and all liability for the claims, actions, and/or losses
set forth in Section 9 above and for any costs and expenses incurred in connection therewith. The
DEVELOPER, notwithstanding the provisions of California Civil Code § 1542, which provides as follows:
"A general release does not extend to claims which the creditor did not know or suspect to exist
in his or her favor at the time of the executed release which if known by him or her must have materially
affected his or her settlement with the debtor."
expressly waives and relinquishes all rights and benefits afforded to the DEVELOPER thereunder and
under any and all similar laws of any state or territory of the United States with respect to the claims,
actions, and/or losses referenced above. This AGREEMENT shall act as a release of any claims that may
arise from the aforementioned whether such claims are currently known or unknown. The DEVELOPER
understands and acknowledges the significance and consequences such specific waiver of Civil Code §
1542 and hereby assumes full responsibility for any injuries, damages, losses, or liability that may result
from the claims identified above. This AGREEMENT shall also act as a release of any claims, actions,
and/or losses set forth in Section 9 above, that may arise in the future whether such claims are currently
foreseen or unforeseen.
Section 11. HOLD HARMLESS. Excepting the sole or active negligence or willful misconduct of the
DISTRICT, the DEVELOPER shall indemnify and hold the DISTRICT and its officers, directors, agents, and
employees harmless from and against all claims and liabilities of any kind arising out of, in connection
with, or resulting from, any and all acts or omissions on the part of the DEVELOPER and/or its officers,
directors, shareholders, partners, assignees, guests, invitees, trespassers, agents, contractors,
consultants, and employees in connection with the PROPERTY, the PROJECT, and the performance of
their obligations under this AGREEMENT, including design defects, even if occurring after the completion
of the PROJECT, and defend the DISTRICT and its officers, directors, agents, and employees from any
suits or actions at law or in equity for damages, and pay all court costs and counsel fees in connection
Development Agreement for Water and Sewer
therewith. In addition, the DEVELOPER agrees to defend, indemnify, and hold the DISTRICT harmless
from and against all claims, losses, liabilities, damages, demands, actions, judgments, causes of action,
assessments, penalties, costs, expenses (including, without limitation, the reasonable fees and
disbursements of legal counsel, expert witnesses, and accountants), and all foreseeable and
unforeseeable consequential damages which might arise or be asserted against the DISTRICT and/or the
DEVELOPER with regard to the PROPERTY and/or the PROJECT which are alleged and/or determined to
be tortious, and/or in violation of present and future federal, state, and local laws (whether under
common law, statute, rule, regulation, or otherwise), including, but not limited to, the California
Environmental Quality Act, Public Resources Code Section 21000 et seq., and the Guidelines adopted
thereunder, California Code of Regulations Section 15000 et seq., all as the same may be amended from
time to time.
Section 12. NOTICES. Any notice, tender, or delivery to be given hereunder by either party to the
other shall be effected by personal delivery in writing or by registered or certified mail, postage prepaid,
return receipt requested, and shall be deemed communicated as of mailing or in the case of personal
delivery, as of actual receipt. Mailed notices shall be addressed as set forth below, but each party may
change its address by written notice in accordance with this section.
If to the DISTRICT: East Valley Water District
31111 Greenspot Road
Highland, CA 92346
Attn: General Manager
If to the DEVELOPER:
Section 13. DISPUTES. Any dispute or controversy arising out of, under, or in connection with, or in
relation to this AGREEMENT, and any amendments thereto, or the breach thereof, which is not resolved
informally by prior mutual agreement of the parties hereto, shall be submitted to arbitration in
accordance with the California Arbitration Act, Sections 1280 through 1294.2 of the Code of Civil
Procedure. The parties shall pay the cost of such arbitration equally; however, the prevailing party in
the arbitration shall be entitled to reimbursement of its attorney’s fees and other costs incurred in
connection therewith.
Section 14. ATTORNEYS FEES. If a dispute arises which cannot be resolved by arbitration, regarding
the breach or enforcement of the provisions of this AGREEMENT, the prevailing party therein shall be
entitled to recover all attorneys fees and other costs actually incurred in connection with reaching a
resolution of the dispute whether or not an action, claim, or lawsuit is filed. In any action brought, the
entitlement to recover attorney’s fees and costs will be considered an element of costs and not of
damages.
Development Agreement for Water and Sewer
Section 15. INUREMENT. This AGREEMENT and all provisions hereof shall be jointly and severally
binding upon, and inure to the benefit of, the parties hereto, their respective heirs, successors, legal
representatives, and assigns, and each of the shareholders and partners of the DEVELOPER in their
individual, separate, and/or other capacities.
Section 16. ASSIGNMENT. This AGREEMENT may not be assigned to any individual or entity without
the written consent of the parties hereto.
Section 17. INTEGRATION AND AMENDMENT. This AGREEMENT constitutes the entire understanding
of the parties hereto with respect to the subject matter hereof and supersedes any and all prior
agreements, whether oral or written, between the parties in connection therewith. This AGREEMENT
may not be amended unless in writing and signed by the parties hereto.
Section 18. CAPTIONS. The captions of sections and subsections of this AGREEMENT are for reference
only and are not to be construed in any way as a part of this AGREEMENT.
Section 19. INTERPRETATION AND ENFORCEMENT. This AGREEMENT shall not be construed against
the party preparing it, but shall be construed as if both parties jointly prepared this AGREEMENT and any
uncertainty or ambiguity contained herein shall not be interpreted against any one party. Failure by
either party to enforce any provision of this AGREEMENT, or any waiver thereof by such party, shall not
constitute a waiver of said party's right to enforce subsequent violations of the same or any other terms
or conditions herein. This AGREEMENT shall be enforced and governed by and under the laws of the
State of California, and venue for any action brought to interpret and/or enforce any provision of this
AGREEMENT shall be in a state or federal court located in the State of California that would generally
have in rem jurisdiction over the PROPERTY.
Section 20. SEVERABILITY. If any portion of this AGREEMENT is declared by a court of competent
jurisdiction to be illegal, invalid, or unenforceable, the remaining provisions of this AGREEMENT shall
continue in full force and effect.
Section 21. TIME OF THE ESSENCE. Time is of the essence in this AGREEMENT, and the parties hereto
agree to proceed in good faith, with due diligence, to complete all covenants and conditions set forth
herein and to perform such further acts as is reasonably necessary to effectuate the purpose of this
AGREEMENT.
Section 22. AUTHORITY. Each individual executing this AGREEMENT on behalf of a party hereto
represents and warrants that he or she is fully and duly authorized and empowered to so execute on
behalf of such party, and that this AGREEMENT is binding in the manner set forth in Section 15 hereof.
Development Agreement for Water and Sewer
IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed by their
respective officers as of the date first above written
DISTRICT:
By: _______________________________________
East Valley Water District
President, Board of Directors
ATTEST:
_________________________
Secretary
DEVELOPER:
By: _______________________________________
Name
Title
ATTEST:
______________________________
Notary Public
Development Agreement for Water and Sewer
EXHIBIT “A”
[Tentative Tract Map for the PROPERTY]
Development Agreement for Water and Sewer
Appendix J
Acknowledgement of Policy for Improvements around District’s Water Facilities
Hardscape Improvements in Close Proximity to District’s
Water Facilities and Meter Boxes
The District’s meter boxes, fire hydrants and other related water facilities are placed within City or
County rights of way. Hardscape improvements such as planters, walls, sidewalks, walkways, curbs,
drainage ways and other concrete, asphalt, block, brick or paved surfaces or improvements may not be
placed within three (3) feet of meter boxes, fire hydrants and other related water facilities and
driveways may not be located closer than three (3) feet from meter boxes.
Prior to the sale of any residences in a project, Developer will record a Declaration of Covenants,
Conditions and Restrictions (“CC&Rs”) containing the following language verbatim (modified only by
Developer’s use of different defined terms in its CC&R document):
Owners may not construct hardscape improvements including (without limitation)
planters, walls, sidewalks, walkways, curbs, drainage ways or other hardscape
improvements (constructed with cement, concrete, asphalt, block, brick, stone or similar
material) closer than three (3) feet from the outer edge of any fire hydrants and other
related water facilities or; from any water meter box serving a residence. Driveways may
not be located closer than three (3) feet from meter boxes. Declarant, so long as it owns
a Lot within the Project and the Association [if there is a homeowners association for the
Project] shall have the right and easement to enter upon a Lot and remove any hardscape
improvements constructed in violation of the above requirements, without liability to the
affected Owner. If East Valley Water District (“District”) or any successor water utility
provider, in order to service a meter box, encounters hardscape improvements located in
violation of the above requirements, District may demolish any portion of such hardscape
improvements as necessary in order to service the meter box. In such event, District will
have no responsibility to reconstruct or otherwise compensate the Owner for demolition
of hardscape improvements. Owners will also be responsible for replacement of any
landscaping affected by meter box service and repair. This section may not be amended
or terminated without the prior written consent of the District as evidenced by its written
consent to any recorded document effecting such amendment or termination.
Prior to acceptance by the District of the water system for a project, the following requirements must be
satisfied: (1) District must review and approve recorded CC&Rs containing the above language; (2)
Developer shall include appropriate language containing the above disclosure in its purchase and sale
agreements for the project, in bold type, and provide a copy of such contract to the District; (3) if any
homeowner has constructed hardscape improvements that violate the above provisions, either
Declarant or the Association must cause such hardscape improvements to be removed within the three
(3) feet or two (2) foot perimeter areas described above.
Appendix K
Items Required Prior To Scheduling Pre-Construction Meeting
Updated Availability Letter
Approved and signed Mylars and two bonded copies of blue lines
Board approved Deferment Agreement with letter of Credit
Fees Paid
Water/Sewer Construction Agreement
Easements recorded (if applicable)
Maps with Street Names and Addresses of lots
Cut Sheets (minimum of 300’ for each start point)
Inspector Assigned
Items required from the Developer’s Contractor
Contractor Data Sheet Complete
Contractor’s Safety program
Copy of Certifications for Confined Space and Competent Persons
Material Submittals Approved
Appendix L
Certification of Streets to Final Grade
TO: EAST VALLEY WATER DISTRICT
31111 Greenspot Road
Highland, CA 92346
SUBJECT: CERTIFICATION OF STREETS TO FINAL GRADE
TRACT NO.
CONTRACT NO.
1. There has been executed a "WATER AND/OR SEWER SYSTEM CONSTRUCTION AGREEMENT" for
the water and/or sewer mains described above; said Agreement being between the East Valley
Water District, hereinafter designated as the "District"; hereinafter
designated as the "Developer"; and, hereinafter designated as the Contractor.
Yes No
2. The Developer certifies that all streets requiring water and/or sewer mains are to Final Grade
and ready for installation of water and/or sewer mains; wherein the Final Grade shall be defined
as the finished grade of the street base or sub-base required by the City of agency having
jurisdiction.
3. Developer agrees that if there is a change required in the alignment or final grade of the street
which occurs prior to acceptance by the District of the water and/or sewer mains, and which
requires the relocation of any District facilities, the developer will make full payment for all costs
necessary to relocate said facilities.
Developer: Authorized Agent:
(Sign)
(Type)
(Title)
Date:
Contractor: Authorized Agent:
(Sign)
(Type)
(Title)
Date:
Appendix M
Contractor’s Data Sheet
Name of Contractor or Organization:
Corporation
Principal Office Address Partnership
Phone Number ( ) Individual
Names of Officers of Organization _____________
Name Title
_______
Name Title
License Number(s) Classification Engineering Class "A"
C-34 Specialty
1. How many years has your organization been in business as a general contractor under your 1)
present business name? and 2) present license(s)?
2. How many years experience in water and/or sewer pipeline construction work has your
organization had (a) as a general contractor (b) as a sub-contractor
3. List below the applicable projects your organization has completed most recently.
Project Completed Pipe Sizes Total
Length
Type of
Pipe
Contract
Cost No. Year for
1
2
3
4
5
6
7
8
9
10
(Use additional sheet if necessary)
4. List names and addresses of persons to be contacted for information on projects listed in Item 3.
No. Name of Owner Name, Address & Telephone Number of Person to be Contacted
1
2
3
4
5
6
7
8
9
10
5. Have you ever failed to complete any work awarded to you? ___ ____If so, where, when and why?
6. Have you ever filed bankruptcy? ______ If so, state details on separate sheet.
7. Have you ever been cited for violation of Cal-OSHA regulations? ____ If so, state on separate
sheet where, when, why, and whether a minor or major violation.
8. Have you ever had a lien against you? ___ Have you ever had to obtain a lien against
someone? ______ If so, where, when and why?
9. Can you provide letters of recommendation from previous contractual agreements? If so, please
attach letters to this form.
I hereby authorize EAST VALLEY WATER DISTRICT to obtain information concerning me or my
organization from any source including former clients. I certify that the foregoing information obtained
in this Experience Questionnaire is true and correct to the best of my knowledge.
Date Signature
Type or print name clearly
Appendix N
Pre-Construction Meeting Agenda
Tract or Project #_________________________ Date _____________
On-Site Off-Site
Developer _________________________ Start Date_____________
Superintendent _________________________ E-Mail _____________
Inspector _________________________
EVWD Representatives ___________________
Contractor _________________________
County of San Bernardino Transportation Department _____________________
City of Highland / City of San Bernardino Representative _____________________
Items to be presented to the District representative prior to the start of the pre-construction meeting.
(Note: If any of these items are not available to the District’s representative or if the Tract
Superintendent, Pipeline Contractor, District inspector or the EVWD Representative are not present, the
meeting will be cancelled).
Submittals (check dates).
Cut sheets.
Copy of the Contractor’s safety program.
Copy of the certifications for:
1. Competent Person.
2. Confined Space Entry Supervisor, Attendant and Entrant.
Emergency phone number contact list.
Copy of the Contractor’s License
Items discussed:
All requests, questions and guidance are to be through your inspector.
OSHA guidelines and District standards for safety will be strictly adhered to.
1. Confined space entry.
2. Trench shoring.
USA Guidelines
1. If you are calling for remarks, make sure you do not just resend work
continuing.
2. Keep your USA current.
Protect fire hydrants
1. Painting (District will not accept painted units)
2. Stamping ID
3. Tack-weld 2 bolt
Water valves
1. Will be operated by District representatives only, when the water line affects
district customers in occupied houses or businesses.
2. At the discretion / direction of the Inspector when not on an occupied street.
3. Will be accessible at all times and immediately after paving and final cap
paving.
Waterline shutdowns
1. Schedule shutdowns through your Inspector. (no Mondays)
2. All water line shutdowns will be scheduled 5 business days in advance of work.
3. All shut downs will be at the District’s discretion/direction.
Meters.
1. Meters will be issued after approval from the Inspector and EVWD. (after curb
& gutters)
2. Meters will be protected in place as per the Districts policy.
3. It is not EVWD’s policy to issue jumpers at any time.
4. Meters will be issued on Mon, Tues, Wed, and Thurs, 8:00 am. -12:00 pm.
5. Sewer must be accepted before meters will be issued.
6. Meters that are in drainage swales will not be accepted.
Disposal of chlorinated water will be per NPDES requirements. (de-chlorinate or dispose
on-site)
1. If water leaves the site, the amount will be reported to the District.
All angle stops will be locked off until all bac-t tests have passed and the new facilities
have been accepted and meters set.
Please insure your water and sewer plans show any points of connection for water service
for your landscape frontages and parks irrigation needs.
Bac T’s and Heterotrophic plate sampling
1. Will be done by your Inspector.
2. It takes a minimum of 96 hours for results.
3. Tests will include all water services and laterals.
4. Tests will not be performed on any water systems currently being fed by a high
line.
Tracer wires
1. Will run continuous thru the services and appurtenances.
2. Accessible at meters and appurtenance.
All manholes will be raised and accessible, within five days of paving and final cap paving.
Sewer air testing
1. Initial test after compaction.
2. After repairs (sags, cracks or damage).
3. Last test is after all other utilities have been installed and prior to paving. (base
rock)
Video of sewer lines
1. The District requires all video in DVD format (authored).
2. The final DVD presented to the District will be representative of the sewer
system, as the District will accept it with no issues pending.
3. Prior to scheduling the video inspection, base rock will be in place and the
manhole frames will located at approximate grade for base paving.
4. Video of the sewer lines will be required after any repairs or every line
cleaning. Protect in place to avoid possible re-cleaning & video (especially
during paving operations) (asphalt, base rock, paint, plaster, solvents etc. are
not to be dumped into sewers).
5. Sewer sags of 1/2-inch or greater are not acceptable.
6. Don’t accept bowed chipped or cracked pipe.
7. Plugs are to be removed only at the direction of the District representative.
Mapping of sewer laterals
1. On-site to be completed by contractor. (stress accuracy)
Prior to connecting to live sewer mains, the contractor will notify a District Supervisor
thru the Inspector, 2 business days prior to the work.
Plug or cap all water and sewer pipes at the end of workday.
Install false bottoms on all manholes.
Maintaining separation of water and sewer laterals. Don’t wait until Pre-occupancy walks
if there is a question. (staking)
Water and sewer line location etched into curb face where they cross the curb. (accuracy)
1. “S” for sewer and “W” for water.
Pre occupancy inspection
1. Will be performed prior to any approval of occupancy.
2. Ask your Inspector for details for coordinating.
3. Must be scheduled minimum 3 business days in advance.
4. Occupancy phasing should include whole streets, manhole-to-manhole.
5. Occupancy inspections will include the sewer lines to the point of discharge of
the Tract.
Agriculture wells – If you have agriculture well on site, the District encourages the use of
these wells to conserve potable water. Forms and applications must be filled out
submitted to the District prior to their use.
Contractor’s responsibility to keep all letters, excavation and OSHA permits up to date.
Appendix O
Manhole Ring Tolerance Verification Form
Project Identification (e.g. Tract No., CUP No., etc…) _____________
Manhole (MH)
No.
Inlet Flowline
Elevation
Distance From
Inlet Flowline
to Top of MH
Cone
Top of MH
Cone Elevation
MH Rim
Elevation
Elevation
Difference1
Data provided hereon has been verified.
Contractor
Inspector
1 Must be 12” (1.0’) minimum to 20” (1.67’) maximum.
Appendix P
Project Close-Out Checklist
The following items must be submitted to EVWD before Projects are accepted by the Board:
√
As-Builts Drawings Approved by the Inspector
Sewer Video of complete & accepted sewer system on DVD
Sewer Mappings – 1 per lot
Final Soils Report
Agricultural Well Abandonment Certification
Grant of Easements
Continuity Certification
Homeowner Improvement Disclosure Form
Back Flow Certs. (Tested & Accepted within 8 months of Acceptance)
Final Walkthru with District (See attached Final Inspection Sheet)
Fees/Account Paid/Current
Developers Engineer to Revise Mylars at EVWD Counter (Stamped Record Drawing)
Appendix Q
Digital Disk Requirements and Formatting
INTRODUCTION
In addition to mylar plans, EVWD requires submission of a digital copy of all plans of Tracts, Plot
Plans, Parcel Maps, etc. The digital plans should be of the entire project. This data shall be provided
once the plans are approved prior to the Construction Meeting. All data shall be submitted on a
computer disk (CD), containing data as outlined below.
The most important aspect of the submission is the “base” or “line work” that should show the
new streets, lots, water, and sewer lines and appurtenances. Plan/profile drawings (PDF’s) of the fully
approved (i.e. signed) water and sewer improvement Mylars are also provided. These data will be
utilized to update water and wastewater atlas maps in the EVWD Geographic Information System.
A fee payable to the District will be required for the work effort to update the District’s atlas
maps. The amount of the fee will be the actual costs to perform the required work. Any submissions we
receive that are not identified as “design” or “record” requires additional effort and therefore costs to
determine the type of submission.
DIGITAL DATA DISK REQUIREMENTS FOR “DESIGN” DOCUMENTS
1) All files transmitted will be in DWG (AutoCAD v2010 Drawing) format.
2) Data layering – Data layers must include specified data categories:
A) Project boundary.
B) Street centerlines.
C) Lot lines.
D) Water lines and associated water features.
E) Wastewater lines and associated wastewater features.
Drawing elements are to be placed in every layer for which they belong; i.e., if a line is both a lot
line and a boundary line, the line must be placed on both the lot line layer and the boundary
layer.
3) Data Integrity – Digital data checking criteria
A) The drawing must include one or more known location points, such as a street intersection,
section corner, etc., in order to tie the drawing to a real location.
B) Base drawings are required to be consistent with State Plane NAD 1983 CA Zone VI
Coordinates. Units will be in feet.
These specifications regarding data integrity are format independent, although the layering must
be consistent. Specific information regarding graphic elements, mapping index grids, etc. can be
specified for each format.
4) Specific Layer Information
A) All lines representing individual lots will be on the same layer. Every lot will be a closed
polygon feature.
B) Water and Wastewater utility lines will be represented by polylines.
C) Water and Wastewater utility features, such as fire hydrants, manholes and valves, will be
represented by points.
5) All reference files shall be imbedded into the drawing format.
6) Additional PDF’s of plan and profile sheets are required.
DIGITAL DATA DISK REQUIREMENTS FOR “AS-BUILT” DOCUMENTS
1) Base data in DWG (v2010) format will be required if several design changes have occurred
since the initial “design” submittal. This will save time in the GIS data updating process.
2) All CDs will be submitted with labels indicating the following data information:
DATE: (Date submitted)
MAP NAME: (TR, PM, PP, CUP #’s)
DISTRICT IDENTIFICATION: (EVWD Project No.)
COMPANY: (Engineering Firm)
MEDIA CREATOR: (Person creating CD)
FILE NAME: (.DWG or .PDF)
PROJECT STATUS: (“Design” or “As-built”)
Appendix R
Tract/IP Final Inspection Sheet
Date _______________ EVWD REP.________________________
Tract / IP# _______________ Developer ________________________
Items to be presented to the District prior to the final inspection:
• DVD and CD of water and sewer system.
• As-Built drawings.
• Easement documents.
• The EVWD Inspector’s completed punch list.
Note: Final paving must be complete before the final inspection.
Present at the inspection:
Developer representative: __________________________________
Inspector: __________________________________
Items inspected:
Fire hydrants, blow offs and air vacs.
1. In per plan and specifications.
2. Painted.
3. Bumper posts installed. (If applicable)
4. Facing the right direction.
5. Concrete pads poured.
6. Tracer wire accessible.
7. Air vac screens installed.
8. Outlet caps installed with chains.
Water valves
1. Up in paving, clean and accessible. (Off-site and On-site)
2. Turned on.
Meters
1. Boxes set.
- NOT IN SWALE.
- 2 feet minimum from driveway.
- 5 feet from sewer lateral.
2. Inside of box clean. Rock
3. Tracer wire accessible.
4. Final grade complete.
Sewer manholes and system
1. Manholes up in paving to District specification and accessible. (Off-site and On-
site)
2. Sewer system videoed and tested to the discharge point of the tract.
3. Sewer system clean.
4. All sewer plugs removed.
Final acceptance: Sign by ___________________ Date _________
NOTE: More than five items for correction will terminate the inspection.
Items for correction: __________________________________________
__________________________________________
__________________________________________
Date items corrected: ______________________
Appendix S
Atlas Map Updating Procedures for New Development
1. Original design drawings (Mylars) are signed by the District and other appropriate agencies.
2. Developer's Engineer submits original design drawings disk to District’s Development
Representative in conformance with District's requirements.
3. District’s Development Representative GIS Department updates the atlas maps with line work
indicating facilities are "as designed."
4. Project construction commences.
5. Project construction complete.
6. Developer submits “red-lined as-built drawings” to District’s Development Representative.
7. District’s Development Representative and Inspector confirm Contractor’s “red-lined as-built
drawings” are accurate and inspector signs cover sheet indicating such.
8. “Final walk” of constructed improvements is performed and District recommends acceptance of
the facilities.
9. District’s Development Representative has duplicate copy made of "red-lined as-built drawings"
that they retain until entire process is complete.
10. District’s Development Representative verifies existence of electronic copies (i.e. “PDF’s”) of
original fully signed Mylars.
11. Design engineer makes as-built revisions to the original Mylar’s at the District office, at which
time all sheets including the face sheet will be stamped record drawing and signed by the
“Engineer of Record” along with any noted delta changes within 15 working days.
12. District’s Development Representative has Inspector verify accurate transfer of revisions from
red-line plans to Mylars.
13. District’s Development Representative submits a scanned copy of record drawing Mylars to
District’s GIS Department.
14. District’s GIS Department updates atlas maps and GIS and changes line work to indicate facilities
that exist.
Contact Us:
District Offices
31111 Greenspot Road
Highland, CA 92346
Phone
(909) 888‐8986
Website
www.eastvalley.org
BOARD AGENDA STAFF REPORT
Agenda Item #4.
Meeting Date: November 18, 2015
Discussion Item
To: Governing Board Members
From: General Manager/CEO
Subject: Top Inland Empire Workplaces Program
RECOMMENDATION:
This report is provided to the Board of Directors for its information only. No action is required.
BACKGROUND / ANALYSIS:
In July 2015 the Press Enterprise contacted staff to see if the District would be interested in participating in the
Top Inland Empire Workplaces Program. The Press Enterprise partnered with Workplace Dynamics, LLP, for
the second year in a row to engage employees across Riverside and San Bernardino counties.
The program is free to participate and consists of an employee engagement survey where employees are asked
to respond anonymously to 26 statements about their workplace experience and the leadership of their
companies. The surveys are scored and each company is given a ranking based on their size including small
companies (35-99 employees), midsize companies (100-499 employees), and large companies (500 or more
employees). For last year’s 2014 program, 180 companies participated and 36,000 employees were surveyed.
The list of 2014 Top Inland Empire Workplace winners includes 15 large, 35 midsize and 50 small companies.
Staff graciously accepted the invitation seeing it as an opportunity to perhaps be named a Top Workplace, but
more importantly to use the survey as a tool to measure employee engagement, give employees a venue for
open feedback, increase employee engagement by utilizing the results to create an engagement plan, and the
ability to benchmark the data for comparison purposes.
The surveys were sent out to all District employees and we had an outstanding participation rate of 91%. A few
weeks following the completion of the surveys, staff received the results which were excellent. In comparison
to the benchmark, other local government agency participants, the District’s scores were an average of 48%
higher. We also received 120 optional comments from employees which were mostly positive.
On October 14, 2015, staff was notified that East Valley Water District had been selected as one of the Top
Workplaces in the Inland Empire. The District will find out our ranking and placement at the Top Workplaces
Award Ceremony which will be held on December 10, 2015. The Press Enterprise 2015 Top Workplaces ad
will be published on December 11, 2015.
In additio n to s haring this great news and excitement with Dis tric t s taff, management will us e feed b ack rec eived
fro m the s urvey to c o nduct foc us group meetings with s taff at all levels and create an engagement p lan
concentrated o n areas that are in need of improvement. The Human R es o urc es Department will ens ure
p artic ip ation in the To p Workp laces Program annually.
AGENCY IDEALS AND ENDEAVORS:
Id eals and End eavor II - Maintain An Environment Committed To Elevated P ublic S ervic e
(B) - Promote a P o s itive Organizatio nal Culture
(C) - Identify Strategies to Attrac t and Retain a High Quality Wo rkforc e
REVIEW BY OTHERS:
This agend a item has b een reviewed by the Adminis tratio n Department.
FISCAL IMPACT :
There is no fis c al imp act assoc iated with this item.
Res p ectfully s ubmitted:
Rec o mmended b y:
Jo hn Mura
General Manager / C EO
Kerrie Bryan
HR/Ris k & Safety Manager
ATTACHMENTS:
Description Type
Top Inland Empire Wo rkplaces Program P resentation
NOVEMBER 18, 2015TOP INLAND EMPIRE
WORKPLACES PROGRAM
EMPLOYEE SURVEY
2
•Confidential Employee Engagement Survey
Conducted in August 2015
•Two-Part Measurement with 6 Factors
– Alignment, Execution, Connection, My Work, My Manager, My Pay & Benefits
•Benchmark: Local Government Agencies
throughout U.S.
•91% Employee Participation
•120 Comments Received
3
AVERAGE SCORES
BASED ON SIX FACTORS
AVERAGE SCORES
4
3 3.5 4 4.5 5 5.5
My Work
My Manager
Connection
Alignment
Execution
My Pay & Benefits
East Valley Water District
Benchmark: Local Government - 2015
+30%
+33%
+44%
+54%
+56%
+73%
(Neutral) (Slightly Positive) (Positive)
WorkplaceOVERALL
AVERAGE SCORES
5
33.544.555.5
East Valley Water District operates
by strong values and ethics
I believe East Valley Water District
is going in the right direction
East Valley Water District
Benchmark: Local Government - 2015
+46%
+62%
(Neutral) (Slightly Agree) (Agree)
AlignmentFACTOR 1
AVERAGE SCORES
6
3 3.5 4 4.5 5
Senior managers understand what is
really happening at East Valley
Water District
At East Valley Water District, we do
things efficiently and well
New ideas are encouraged at East
Valley Water District
East Valley Water District
Benchmark: Local Government - 2015
+49%
+53%
+66%
(Neutral) (Slightly Agree) (Agree)
ExecutionFACTOR 2
AVERAGE SCORES
7
3 3.5 4 4.5 5 5.5
My job makes me feel like I am part
of something meaningful
I feel genuinely appreciated at East
Valley Water District
I feel well-informed about important
decisions at East Valley
Water District
East Valley Water District
Benchmark: Local Government - 2015
+25%
+42%
+66%
(Neutral) (Slightly Agree) (Agree)
ConnectionFACTOR 3
AVERAGE SCORES
8
33.544.555.5
I get the formal training I want for
my career
I have the flexibility I need to
balance my work and
personal life
This job has met or exceeded the
expectations I had when
I started
There is not a lot of negativity at
my workplace
East Valley Water District
Benchmark: Local Government - 2015
+22%
+22%
+38%
+39%
(Neutral) (Slightly Agree) (Agree)
My WorkFACTOR 4
AVERAGE SCORES
9
3 3.5 4 4.5 5
My manager helps me learn and grow
My manager makes it easier to do my
job well
My manager cares about my concerns
East Valley Water District
Benchmark: Local Government - 2015
+33%
+33%
+33%
(Neutral) (Slightly Agree) (Agree)
My ManagerFACTOR 5
AVERAGE SCORES
10
33.544.555.56
My pay is fair for the work I do
My benefits package is good compared
to others in this industry
East Valley Water District
Benchmark: Local Government - 2015
+65%
+81%
(Neutral) (Slightly Agree) (Agree)(Strongl y Agre
My Pay & BenefitsFACTOR 6
11
EMPLOYEE COMMENTS
TOP WORKPLACE SURVEY
What contributes most to you wanting
to stay with EVWD?
“This is the best place I have ever
worked and will never leave.”
– Engineering/Operations
12
“The District is improving by leaps and
bounds in regards to becoming a world
class water agency.”
– Engineering/Operations
What do you find most motivational
about working for EVWD?
“Supportive team environment”
– Admin/IT/Finance
13
“Everyone is held accountable for their
work performance from entry level all the
way up to the GM/CEO of the District.”
– Admin/IT/Finance
“East Valley has a good reputation of
being an industry leader. East Valley
cares about the employees.”
– Engineering/Operations
What impresses you most about
senior managers at EVWD?
“They truly want to make a positive
long-term difference.”
– Admin/IT/Finance
14
“They are unified in goals.”
– Engineering/Operations
“Their work ethic and what they bring to
the table for the District.”
– Engineering/Operations
“Caring.”
– Engineering/Operations
How does EVWD encourage new ideas?
“They hold monthly group meetings –
Breakfast with the Boss.”
– Engineering/Operations
15
“Open communication between team
members, supervisors and management.
There is always an open door to express
concerns and new ideas.”
– Engineering/Operations
“Pay for Performance incentive program.”
– Engineering/Operations
Areas for Improvement
16
Cross
Training
Leadership
Course
Department
Meetings
With Other Positions/
Departments
-Engineering/Operations
Refresher
-Engineering/Operations
Weekly
Next Steps
•December 10, 2015
– 2015 Top Workplaces
Award Ceremony
– Ranking Announced
•December 11, 2015
–Press Enterprise 2015 Top
Workplaces Ad Published
–Begin Using Logo
•Celebrate!!!
•August 2016
–Conduct Annual Employee Survey
17
BOARD AGENDA STAFF REPORT
Agenda Item #5.
Meeting Date: November 18, 2015
Discussion Item
To: Governing Board Members
From: General Manager/CEO
Subject: Election Designee for ACWA Board of Directors
RECOMMENDATION:
Designate James Morales, Chairman of the Board as the voting designee from East Valley Water District for the
ACWA 2015 Fall Conference election.
BACKGROUND / ANALYSIS:
The Association of California Water Agencies (ACWA) is the largest statewide coalition of public water
agencies in the country. Its nearly 440 public agency members collectively are responsible for 90% of the water
delivered to cities, farms, and businesses in California. ACWA’s mission is to assist its members in promoting
the development, management, and reasonable beneficial use of good quality water at the lowest practical cost
in an environmentally balanced manner.
As a member of ACWA, East Valley Water District is entitled to submit one ballot for ACWA 2015 Fall
Conference election on December 2, 2015. In order to expedite the process, ACWA has requested that each
agency identify one designated voting representative to participate in the election. Chairman Morales has
recently been appointed to ACWA’s Region 9 Board and will be in attendance at this meeting. staff
recommends that the Board designate the Chairman to serve as the voting designee for East Valley Water
District.
The ballot consists of six bylaw amendments including:
1.Consistency with updated Board Policy Manual
2.Consistency with California nonprofit corporation law requirements
3.Consistency with business practices post 2012 reorganization
4.Clarification of roles and responsibilities
5.Clarification of election procedures of ACWA’s Board Officers
6.Other minor clean-up items
AGENCY IDEALS AND ENDEAVORS:
Ideals and Endeavor III - Demonstrate Visionary Leadership To Enhance District Identity
B) Strengthen Regional, State, and National Partnerships
FISCAL IMPACT :
There is no fiscal impact associated with this agenda item.
Respectfully submitted:
John Mura
General Manager / CEO
ATTACHMENTS:
Description Type
ACWA Memorandum for the General Session Membership
Meeting at the ACWA 2015 Fall Conference Cover Memo
BYLAWS of the Association of California Water Agencies Backup Material
Proxy Designation Form Backup Material