HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 08/27/2014
REGULAR BOARD MEETING
August 27, 2014 – 5:30 P.M.
31111 GREENSPOT ROAD, HIGHLAND, CA
AGENDA
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“In order to comply with legal requirements for posting of agenda, only those items
filed with the District Secretary by 12:00 p.m. on Wednesday prior to the following
Wednesday meeting not requiring departmental investigation, will be considered by
the Board of Directors”.
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CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL OF BOARD MEMBERS
SUPPLEMENTAL INFORMATION FROM THE GENERAL MANAGER REGARDING AGENDA
ITEMS
PRESENTATIONS & CEREMONIAL ITEMS
• Recognition of Hernan Ramirez’s participation in the 2014 Special Olympics USA
Games
• Introduction of East Valley Water District’s newly hired employees
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PUBLIC COMMENTS
Any person wishing to speak to the Board of Directors is asked to complete a Speaker
Card and submit it to the Administrative Manager prior to the start of the meeting.
Each speaker is limited to three (3) minutes, unless waived by the Chairman of the
Board. Under the State of California Brown Act, the Board of Directors is prohibited
from discussing or taking action on any item not listed on the posted agenda. The
matter will automatically be referred to staff for an appropriate response or action
and may appear on the agenda at a future meeting.
AGENDA - This agenda contains a brief general description of each item to be
considered. Except as otherwise provided by law, no action shall be taken on any item
not appearing on the following agenda unless the Board of Directors makes a
determination that an emergency exists or that a need to take immediate action on
the item came to the attention of the District subsequent to the posting of the
agenda.
1. Approval of Agenda
2. APPROVAL OF CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Board of
Directors to be routine and will be enacted in one motion. There will be no
discussion of these items prior to the time the Board considers the motion
unless members of the Board, the General Manager, or the public request
specific items to be discussed.
a) Approve the August 13, 2014 Board meeting minutes
b) Resolution 2014.25 – Accepting Notice of Completion (Weka, Inc.)
c) Receive and file update to the Sewer System Management Plan (SSMP)
d) Receive and file update to the Development Guidelines and Procedures
NEW BUSINESS
3. Association of California Water Agencies (ACWA) update by Vice President
Kathy Tiegs
4. Alternative Power Program Development
Recommendation: Direct and authorize the General Manager/CEO to
negotiate an agreement with Chevron Energy Solutions
5. Participation in the development of the proposed Santa Ana River Habitat
Conservation Plan
Recommendation: Authorization to participate in the Santa Ana Habitat
Conservation Plan and the expenditure of $162,470
REPORTS
6. General Manager/CEO
7. Legal Counsel Report
8. Board of Directors
ADJOURN
PLEASE NOTE:
Materials related to an item on this agenda submitted to the Board after distribution of the agenda
packet are available for public inspection in the District’s office located at 31111 Greenspot Road,
Highland, during normal business hours. Also, such documents are available on the District’s website at
www.eastvalley.org subject to staff’s ability to post the documents before the meeting.
Pursuant to Government Code Section 54954.2(a), any request for a disability-related modification or
accommodation, including auxiliary aids or services, that is sought in order to participate in the above-
agendized public meeting should be directed to the District’s Administrative Manager at (909) 885-4900
at least 72 hours prior to said meeting.
Sewer System Management Plan (SSMP)
2014
Prepared By:
East Valley Water District
31111 Greenspot Road
Highland, CA 92346
TOC-1
Table of Contents
Section 1 Goals 1-1
Section 2 Organization 2-1
2.1 Authorized Representatives 2-1
2.2 Organization Chart 2-1
2.3 Chain of Communications for reporting Overflows 2-3
Section 3 Legal Authority 3-1
EVWD Ordinance No. 359 3-1
Section 4 Operations and Maintenance Program
4.1 Sewer System Mapping 4-1
4.1.1 Electronic Maps 4-2
4.1.2 Sewer Manhole & Pipe Numbering System 4-3
4.2 Preventative Operation and Maintenance 4-6
4.2.1 Scheduled cleaning of sewers 4-6
4.2.2 CCTV Inspection Program 4-7
4.2.3 Process for Investigation and Resolution of Customer Complaints 4-8
4.2.4 Maintenance Activity Records 4-8
4.3 Rehabilitation and Replacement Plan 4-8
4.3.1 Multi Year CIP 4-9
4.4 Training Program 4-9
4.5 Equipment and Replacement Parts 4-10
Section 5 Design and Performance Provisions 5-1
5.1 Existing EVWD Standards 5-1
5.2 Development of Additional Standards 5-1
Section 6 Overflow Emergency Response Plan 6-1
6.1 Existing EVWD Emergency Response Plan 6-1
6.2 Need for Specific OERP 6-2
Section 7 7-1
7.1 Existing FOG Control Program 7-1
7.2 Implementation of the FOG Control Program 7-2
Section 8 8-1
8.1 Capacity Evaluation 8-1
8.1.1 Flow Monitoring 8-1
8.1.2 Hydraulic Modeling 8-1
8.1.3 Sewer Master Planning 8-2
8.1.4 Identification of Capacity Needs 8-2
8.1.5 Identification of Rehabilitation Needs 8-2
8.2 Design Criteria 8-3
8.3 Capital Improvement Program 8-3
TOC-2
Table of Contents (continued)
8.3.1 Short Term CIPs 8-4
8.3.2 Long Term CIPs 8-4
8.4 CIP Schedule 8-4
Section 9 Monitoring, Measuring, and Program Modifications 9-1
9.1 Benchmarking Data 9-1
9.1.1 American Water Works Association (AWWA) Report 9-2
9.1.2 American Society of Civil Engineers (ASCE) Report 9-2
9.2 System Specific Performance Indicators 9-3
9.3 Demographic Indicators 9-4
9.3.1 Service Area Population 9-4
9.3.2 Number of Customer Accounts 9-4
9.3.3 New Connections per Year 9-4
9.3.4 Length of Sewers 9-5
9.3.5 Average Age of System 9-5
9.4 Budget Performance Indicators 9-5
9.4.1 Annual Collection System Budget per Account 9-5
9.4.2 Percentage of Budget for Collection System Rehabilitation 9-7
9.5 Staff and Equipment Performance Indicators 9-7
9.5.1 Population per Collection System Employee 9-7
9.5.2 Length of Sewer per Collection System Employee 9-8
9.6 System Performance Indicators 9-8
9.6.1 Sanitary Sewer Overflows per Year per Length of Sewer 9-8
9.6.2 Mainline Blockages per Year per Length of Sewer 9-10
9.6.3 Pipe Failures per Year per Length of Sewer 9-11
9.6.4 Flow Monitoring Events per Year 9-13
9.6.5 Percentage of Sewers Inspected by Video per Year 9-13
9.6.6 Percentage of Sewers Cleaned per Year 9-14
9.6.7 Percentage of Sewers Lined per Year 9-15
9.6.8 Planned Maintenance Ratio 9-15
9.7 Summary of Current Status 9-16
9.8 Benchmarking Conclusions 9-16
Section 10 SSMP Program Audits 10-1
Section 11 Communication Program 11-1
Section 12 Sewer Collection System 12-1
Overflow Emergency Response Plan (OERP)
***See contents under Section 12***
1-1
Section 1
Goals
This section contains East Valley Water District (EVWD) goal of Sewer System
Management Plan (SSMP). The standards for the operation and maintenance
of a sewer collection system are to properly operate and maintain all portions
of the collection system, to report overflows within the required time frame,
and to respond effectively to any overflows that may occur. EVWD’s goal
statement is as follows:
“To control, mitigate and maintain the public sewer system within
available resources to limit sewer overflows, and to protect the public
and the environment.”
EVWD’s goals for this Sewer System Management Plan within the next two
years, through June 2016, are:
1. Minimize the number and impact of sanitary sewer overflows (SSOs).
This will be tracked by recording the following:
SSOs per Year per Length of Sewer
Mainline Blockages per Year per Length of Sewer
Pipe Failures per Year per Length of Sewer
2. Continue to improve customer service
Track the date and time that calls come in and the time used to
respond to the problems
3. Maintain and/or improve the condition of the collection system
infrastructure in order to provide reliable service and capacity now and
into the future. This goal will be implemented and tracked as follows:
Develop and implement a flow monitoring strategy that can be used
later to update the sewer collection system master plan
Percentage of Sewers Inspected by Video per Year – inspect a
minimum of 20% of the system every year
Percentage of Sewers Cleaned per Year – clean a minimum of 20% of
the system every year
Implement the Capital Improvement Program identified in the 2013
Sewer Master Plan. Also, the CCTV inspection program results
Section 1
Goals
1-2
should be used in developing a Capital Improvement Program for
sewer rehabilitation/repairs
4. Work towards achieving full compliance with California’s State Water
Resources Control Board (SWRCB) adopted Order No. 2006-0003,
Statewide General Waste Discharge Requirements (WDRs) for Sanitary Sewer
Systems by:
Continue working with City of San Bernardino Sewer Department to
comply with items (a), preventing illicit discharges, and (d), limiting
the discharge of fats, oils, and grease, of the WDR
Maintain the new hydraulic model of the system that was created in
District’s 2013 Sewer Master Plan
As part of the update of the Sewer Master Plan, maintain a
prioritized list of system deficiencies and Capital Improvement
Program to correct the identified deficiencies
5. Work towards improving the District’s internal systems by:
Using the recently purchased Computerized Maintenance
Management System (CMMS) Granite
2-1
Section 2
Organization
This section contains EVWD’s Organizational Chart, information about the
responsibility of staff implementing specific measures of this SSMP, and the
chain of communication for reporting SSOs. The offices of EVWD are located
at:
East Valley Water District
31111 Greenspot Rd.
Highland, California 92346
Telephone: (909) 889-9501
Fax: (909) 383-1481
2.1 Authorized Representatives
EVWD has appointed and authorized several representatives for
implementing the requirements of California’s State Water Resources Control
Board (SWRCB) adopted Order No. 2006-0003, Statewide General Waste Discharge
Requirements (WDRs) for Sanitary Sewer Systems, herein called the WDR. The
authorized representatives are shown in Table 2-1.
Table 2-1
EVWD Authorized Representatives
Name Title
Work
Telephone
Cellular
Telephone
Home
Telephone
John Mura General Manager 909 806-4290
Mike Maestas Assistant General Manager
Legally Responsible Official (LRO)909 806-4089 909 266-6744
Tom Holliman Engineering Manager
Legally Responsible Official (LRO)909 806-4096 909 573-6802 909-393-0300
Kerry Bryan Regulatory Affairs Director 909 806-4087
Justine
Hendricksen Administrative Manager 909-806-4080 909-806-0390 909-425-5545
Martha Duran Executive Assistant 909-806-4083 909-208-9430 909-600-7343
Gerald Sievers Water System Superintendent
Legally Responsible Official (LRO)909-885-4900 909-772-5169 909-425-1940
2.2 Organization
EVWD is managed by a General Manager (GM), John Mura, under a Board of
Directors and Districts Legal Counsel. Under the GM there are two branches,
the Assistant General Manager (AGM) and the Chief Financial Officer (CFO).
Under these two branches fall all the supervisors and managers and then the
remainder of employees.
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Section 2
Organization
2-3
2.3 Chain of Communications for reporting Overflows
EVWD has developed specific procedures for responding to SSOs, whether the report
comes from their own field staff, or from a customer. It is important to note that
EVWD only owns, operates and maintains the sewer collection system main lines;
they do not own or maintain the service laterals or the JPA trunk sewers.
Figure 2-2 contains EVWD’s Overflow Emergency Response Plan Communication
Protocol. SSO Response Plan and Procedure will be part of the Emergency Response
Plan section of this SSMP. In summary, all incoming calls received are logged in and
routed to the Customer Service Supervisor (CSS), who ensures that the order has been
called out and that the crews have been dispatched.
Figure 2-2 – OERP Communications Protocol
Section 2
Organization
2-4
Figure 2-3 – SSO Response Procedures
3-1
Section 3
Legal Authority
This section of the SSMP demonstrates that EVWD possesses the legal
authority, through sanitary sewer system ordinances, pre-treatment
ordinances, service agreements, and other legally binding procedures, to:
(a) Prevent illicit discharges into its sanitary sewer system (examples may
include I/I, storm water, chemical dumping, unauthorized debris and
cut roots, etc.);
(b) Require that sewers and connections be properly designed and
constructed;
(c) Ensure access for maintenance, inspection, or repairs for portions of the
lateral owned or maintained by the Public Agency;
(d) Limit the discharge of fats, oils, and grease and other debris that may
cause blockages; and
(e) Enforce any violation of its sewer ordinances.
3.1 EVWD Ordinance No. 359
EVWD’s legal authority is provided by EVWD Ordinance No. 359. The
following excerpt from this ordinance shows an enforcement action that can be
taken by an established “Sewer Department”:
An Ordinance of the East Valley Water District, Rescinding Ordinance 356 entitled
“An Ordinance Regulating the Use of Public Sewers, the Installation and Connection
of Building and Lateral Sewers, Public Sewer Main Extensions, Establishing a Sewer
Department, Providing Permits for the Installation and Connection of Sanitary
Sewers, Providing Sewers for Annexed Areas and Subdivisions, Regulating the
Discharge of Waters and Wastes into the Public Sewer System, Providing Relief for
the Violation of Provisions Thereof and Providing Procedures for Enforcement.”
The ordinance has provisions for sewer permits, inspection, facility
requirements, and enforcement. The ordinance also has provisions on sewer
laterals that are connected to the EVWD sewer main line up to the private
property line and beyond are owned and maintained by the individual
property owner(s) and not by EVWD. When blockages occur in sewer laterals,
EVWD crew members assist property owners by checking if the blockages
have occurred in the sewer main line, and have inspected the existing sewer
lateral connections via the CCTV camera, when they are repaired, and when
new sewer lateral connections are installed.
EVWD currently works closely with the City of San Bernardino Sewer
Department to comply with the WDR items (a), preventing illicit discharges,
Section 3
Legal Authority
3-2
and (d), limiting the discharge of fats, oils, and grease, of WDR SSMP Section
(iii). The City of San Bernardino currently handles the FOG program for the
area since they own and operate the treatment plant.
The San Manuel Indian Reservation and Patton State Hospital are connected to
EVWD sewer system. The gap analysis recommended that user agreements
shall be required with these agencies and EVWD. The user agreements must
reference the requirements of being in compliance with WDR. EVWD is
currently in the process of establishing a emergency and maintenance contract
with Patton State Hospital. The contract will allow EVWD to enter hospital
grounds and CCTV, repair and clean as needed to prevent any SSO’s from
happening downstream in EVWD’s portion of the collection system.
EVWD will also work with San Manuel to possibly establish an agreement
similar to Patton. San Manuel has maintenance personnel that can respond to
incidents as needed. EVWD would provide support.
EVWD has emergency contact information from both agencies. San Manuel is
a member of the Emergency Network of the Inland Empire (ERNIE).
4-1
Section 4
Operations and Maintenance Program
A preventive and proactive Operations and Maintenance (O&M) Program is the basis of
a well-run sewer collection system. It describes what work is done on a regular basis to
the collection system mains, manholes, siphons, appurtenances and associated
equipment in order to prevent them from failing and causing SSOs. The WDR requires
that the elements listed below are included in the O&M program of SSMP:
Maintain up-to-date sewer collection system maps
Develop a routine preventive O&M program and activities for staff and
contractors maintaining the sewer collection system and a system to document
scheduled activities in a form of a work order
Develop a rehabilitation and replacement plan identifying and prioritizing
system deficiencies and implement short- and long-term actions to address the
deficiencies
Develop and provide training program on a regular basis for the O&M staff
Develop and provide equipment and replacement part inventories, including
critical replacement parts
This section describes EVWD’s existing Sewer System Mapping, O&M Program,
Rehabilitation and Replacement Plan or the Capital Improvement Plan (CIP) and On
and Off Site Training.
4.1 Sewer System Mapping
The Sewer System Maps are in Geographic Information System (GIS) data. These maps
are viewed through the GIS desktop (ArcGIS) program. A complete digital file of all
maps is available in pdf format, viewed on screen from a shared server or in print. In
addition, a work order program, Cityworks, is built upon the GIS data and is available
to all District Management Staff. (See Figure 4.1)
The GIS database is updated after new pipeline installations, sewer main repairs and
abandonments have been completed refer to Table 4-1. The field staff also use
connected applications to make additions and corrections to the drawings. This
information is verified and edited in the GIS master drawings.
The entire sewer system has been Closed Circuit Televised (CCTV’d) and this
information is available as an overlay on the GIS system maps. The CCTV program
Section 4
Operations and Maintenance Program
4-2
notes the sewer main size and type, location of laterals, manholes and defects. It also
records the direction of flow, invert to rim depth, and stationing to the centerline of the
pipe. The current CCTV program and video library reside on the computer located on
the CCTV truck and on a separate office based computer.
Section 4
Operations and Maintenance Program
4-3
Figure 4.1
Section 4
Operations and Maintenance Program
4-4
Figure 4.1 - Sample Sewer Atlas Sheet
Table 4-1
Existing Sewer System Data GIS Data
Facility GIS Information
Manhole
Facility ID number
GPS coordinates
Station
Date built
Rim elevation
Invert elevation
Size of manhole
Material type
Inspection dates
Pipes
Facility ID number
Location with reference to streets and property lines
Size (diameter)
Shape
Direction of flow
Length
Slope
Material type
Date built
Pipe invert elevations (upstream and downstream)
Plan or as-built number
Inspection dates
Repair
Reline
Date of replacement
Breaks/Damage
Priority locations
CCTV Hyperlink to pipes
Areas of increased maintenance
Laterals
Location with station reference to sewer line
Size (diameter)
Length
Material type
APN
Roots or Grease Code
Defective Taps
Streets
Name
Right-of-Way
Lots
Property Addresses
Section 4
Operations and Maintenance Program
4-5
4.2 Preventive Operation and Maintenance (O&M)
Preventive maintenance is defined as routine and scheduled activities performed before
equipment or buried assets fail for the purpose of extending their life, reducing
maintenance and replacement costs, and increasing reliability. Planned and proactive
preventive maintenance is more efficient and cost effective than reactive and curative
operations. Preventive maintenance anticipates and prevents problems from occurring
and maintains the long-term integrity of all assets rather than fixing the short-term
problems. Preventive maintenance will also include the most immediate and pressing
problems within the sewer collection system.
4.2.1 Scheduled Cleaning of Sewers
The District cleans the entire sewer distribution system on a regular basis. Using a high
pressure jet and various spray nozzles, every pipe is flushed out. Different nozzles, root
eradicators and cleaning agents are used based on the presence of debris, sand, roots,
and fats, oils and grease. Areas of increased maintenance are cleaned monthly,
bimonthly, or quarterly, according to historical results. This is also done for areas
identified in the Sewer Master Plan rated “high” in the O&M frequency category. In
addition, any sewers that are scheduled to be CCTV’d are cleaned before the inspection.
As part of the O&M of the sewer collection system, EVWD maintains a list of locations
that are “priority increased maintenance” locations. This group of pipes includes
historic problem areas, and pipes identified during the CCTV operations. In addition to
the list of priority locations, there are seven (7) siphons in the sewer collection system
the District staff inspects on a regular basis and cleans as needed. The list of increased
maintenance locations are part of the GIS data.
4.2.2 Resolution of Customer Complaints
The District’s procedure for customer complaints regarding odor, are to forward the call
to the Sewer Maintenance department for investigation. Staff will investigate and, if
appropriate, jet the line to remove any standing water. If the problem is emanating
from a known commercial area, or from an area of increased maintenance, efforts to
clear any fats, oils or grease may include adding a degreaser to the jet’s water.
4.2.3 Maintenance Activity Records
The District schedules and performs regular O&M of the sewer pipelines and maintains
a daily log of the jetting and cleaning. The log includes equipment used, location,
description of the work performed and any remarks. If sand, rocks, roots, grease are
found they are cleared and noted on the report. The reports are kept for 7 years and can
be found at the District offices.
Section 4
Operations and Maintenance Program
4-6
4.3 Rehabilitation and Replacement Plan
The WDR requires that a Rehabilitation and Replacement plan be developed to identify
and prioritize system deficiencies and implement short-term and long-term
rehabilitation actions to address each deficiency. The program should include regular
visual and TV inspections of manholes and sewer pipes, and it should list the condition
of sewer pipes for priority scheduling of replacement or rehabilitation with ranking
applied to each significant defect.
4.3.1 Routine Visual Inspections
Routine above ground inspections occur every time a manhole is opened. District
crews look for any structural anomalies in the lid, rim, rings, ladders, shelf and inverts.
Staff also looks for damage due to excessive hydrogen sulfide gas (H2S) corrosion. If
any defects are noted, a work order is initiated to make the necessary repairs.
As the sewer crew jets and cleans the sewer mains, every manhole is inspected during
the process to see if debris from possible pipe breaks and collapses is present. If any is
discovered, follow up CCTV inspections are scheduled.
4.3.2 CCTV Inspection Program
EVWD adopted the National Association of Sewer Service Companies (NASSCO)’s
Pipeline Assessment & Certification Program (PACP) to provide standardization and
consistency in the way sewer pipe conditions are evaluated and ranked. The CCTV
inspection program and is run by staff with certificates in NASSCO PACP codes. A
total of five (5) EVWD field staff and two office staff have been trained and certified
using PACP standards.
EVWD maintenance staff conducted a District-wide CCTV inspection of all mains in the
system. Each main was identified by the upper and lower manholes connecting the
pipe run. Information was entered identifying the size of the main, material, level of
water in the pipe, length, and observations about any materials on the surface, and the
existence of cracks, fractures, holes, offsets, and collapses. As the camera moved down
the interior, notes were taken as to the depth of the water, the presence of debris, sand,
roots, FOG and location of and condition of lateral connections to the main.
4.3.3 Manhole Inspection Program
As part of the cleaning and CCTV inspection program, EVWD staff also inspects the
manholes in the system. Inspections are done every time a manhole is opened. Every
manhole is inspected; when jetting is performed and when preventative maintenance
Section 4
Operations and Maintenance Program
4-7
operations such as odor control and insect eradication take place. Manholes are
inspected for:
Accessibility
Proper drainage from the cover
Infiltration
Joint security
Grease accumulation
Debris accumulation
Corrosion
Design or construction flaws in the
invert that cause turbulence
Grout bed or frame
Warped or misfit lid – no rattle or rock
Ring clean and seated properly
Signs of potential problems with the
lining (if interior is lined)
Cracks or breaks in the cover,
adjustment rings, walls, or bottom
4.4 Training Program
EVWD currently provides the following formal training to each member of its O&M
staff as shown on Table 4-4:
Table 4-4
EVWD Training Program
Description of Training Frequency
Confined space entry Annually
Trench shoring Annually
First aid and CPR Certification every two years
Spill Response Annually
In-House Sewer response Team Training Annually
PACP Certification every two years
Safety Meetings Monthly
EVWD uses on-the-job training for basic system cleaning and surveillance activities.
Senior staff is paired with junior staff in order to carry out system O&M activities.
District staff performs in-house sewer response team training and conducts monthly
safety meetings.
4.5 Equipment and Replacement Parts
Per the SSMP requirements, equipment and replacement part inventories should be
available that include identification of critical replacement parts. Since there are no
Section 4
Operations and Maintenance Program
4-8
pump stations within the EVWD collection system, the replacement part inventory is
limited to pipelines and their appurtenances.
Maintenance trucks are equipped for minor repairs on smaller diameter pipelines.
Materials currently stored at EVWD facility includes:
Small sections of VCP pipe
Small sections of PVC pipe
Repair clamps
Manholes and riser rings
Hand tools
Pressure cleaning nozzles
EVWD keeps an inventory of parts including a sewer emergency response trailer, CCTV
truck, blowers, tripods, pumps, inflatable sewer plugs, air monitoring equipment,
masks, decontamination pools, SCBAs, spare sewer pipe, couplings, cleanouts, two
vacuum trucks, tools and other spare parts. The inventory can be viewed at the
District’s service yard.
5-1
Section 5
Design and Performance Provisions
This section of the SSMP will describe the existing EVWD’s standards and
their future plans for the development of the standards for the design,
construction, inspection, testing, and acceptance of new, rehabilitated, or
repaired sewer collection system and their appurtenances.
5.1 Existing EVWD Standards
EVWD has a well-established set of standards and criteria for the design and
construction of sewer lines. These include:
Standard Requirements for the Design and Processing of Sanitary Sewer
Improvement Plans, revised
Standard Specifications for the Furnishing of Materials and the
Construction of Sanitary Sewers, revised
Standard Drawings for Sewer Systems, revised
Approved General Notes & Certificates, revised
EVWD staff reviews projects for conformance with these design standards and
procedures. Copies of the existing standards for the sewer collection system
can be viewed at the District’s office.
5.2 Development of Additional Standards
EVWD has contracted with an outside consultant to perform a review and
update of their existing standard specifications and drawings (details) for
sewer collection system. Senior EVWD staff, both in engineering and O&M,
will be involved in reviewing the deliverables of the Consultant. It is expected
that the review and update of the standard details will be completed by the
September, 2014.
Design standards and construction specifications will provide the enforcement
measures to ensure quality and consistency in the sewer collection system and
prevent future SSOs. These standards shall be routinely reviewed and updated
at every five to ten years.
The EVWD design standards and standard specifications will be updated to
require Contractors to perform CCTV inspection of newly installed sewer lines
after they have been constructed. Detail testing requirements such as CCTV,
air testing, vacuum testing, hydro testing, mandrel testing, and others for
gravity sewer, sewer manholes, force mains, and pump stations shall be added
to the standard specifications. Standard specifications will also be developed
for the rehabilitation and repair of the existing sewer lines.
Standards for sewer collection system are available on the District’s website.
6-1
Section 6
Overflow Emergency Response Plan
This section of SSMP will describe what the WDR requires from an agency
when it develops and implements an Overflow Emergency Response Plan
(OERP) including measures to protect public health and the environment. At a
minimum, the plan must include the following:
(a) Proper notification procedures so that the primary responders and
regulatory agencies are informed of all SSOs in a timely manner;
(b) A program to ensure an appropriate response to all overflows;
(c) Procedures to ensure prompt notification to appropriate regulatory
agencies and other potentially affected entities (e.g. health agencies,
Regional Water Boards, water suppliers, etc.) of all SSOs that potentially
affect public health or reach the waters of the State in accordance with
the OERP. All SSOs shall be reported in accordance with this OERP, the
California Water Code, other State Law, and other applicable Regional
Water Board WDRs or NPDES permit requirements. The SSMP should
identify the officials who will receive immediate notification;
(d) Procedures to ensure that appropriate staff and contractor personnel are
aware of, and follow, the Emergency Response Plan, and are
appropriately trained;
(e) Procedures to address emergency operations, such as traffic and crowd
control and other necessary response activities; and
(f) A program to ensure that all reasonable steps are taken to contain and
prevent the discharge of untreated and partially treated wastewater to
waters of the United States. And to minimize or correct any adverse
impact on the environment resulting from the SSOs, including such
accelerated or additional monitoring as may be necessary to determine
the nature and impact of the discharge.
6.1 Existing EVWD Emergency Response Plan
EVWD developed an Emergency Response Plan (ERP) in 2010. A copy of the
ERP is located at EVWD’s main office. The ERP was intended to provide
EVWD staff with emergency response procedures should a disaster cause a
failure in their facilities. Failures may result from, but are not limited to,
damage to the pipeline due to seismic activity, flooding, surge, debris
accumulation, increased loading conditions, vandalism, pipeline deterioration,
or construction of adjacent or crossing facilities, as much of the sewer system is
within the right-of-way of public streets.
Section 6
Overflow Emergency Response Plan
6-2
6.2 OERP
EVWD developed a specific sewer system Overflow Emergency Response Plan
(OERP) in March 2010. The OERP complies with the current requirements of
the WDR and include updated response and notification procedures for SSOs.
The OERP takes into consideration the National Incident Management System
(NIMS) and the Standardized Emergency Management System (SEMS) format,
reporting, and training that EVWD has had in the past. Standard reporting
forms have also been developed. The OERP will be updated in 2014 and will
be available to view at the District’s office.
7-1
Section 7
FOG Program
The WDR requires that EVWD evaluate the agency’s service area to determine
whether a FOG (fats, oil and grease) control program is needed. If it is
determined that a FOG program is not needed, justification must be provided
for why it is not needed. If FOG is found to be a problem, then the agency
must prepare and implement a FOG source control program to reduce the
amount of these substances discharged to the sanitary sewer system. This
program must include the following, as appropriate:
(a) An implementation plan and schedule for a public education outreach
program that promotes proper disposal of FOG;
(b) A plan and schedule for the disposal of FOG generated within the
sanitary sewer system service area. This may include a list of acceptable
disposal facilities and/or additional facilities needed to adequately
dispose of FOG generated within a sanitary sewer system service area;
(c) The legal authority to prohibit discharges to the system and identify
measures to prevent SSOs and blockages caused by FOG;
(d) Requirements to install grease removal devices (such as traps or
interceptors), design standards for the removal devices, maintenance
requirements, BMP requirements, record keeping and reporting
requirements;
(e) Authority to inspect grease producing facilities, enforcement
authorities, and whether the Enrollee has sufficient staff to inspect and
enforce the FOG ordinance;
(f) An identification of sanitary sewer system sections subject to FOG
blockages and establishment of a cleaning maintenance schedule for
each section; and
(g) Development and implementation of source control measures for all
sources of FOG discharged to the sanitary sewer system for each section
identified in (f) above.
7.1 Existing FOG Control Program
The City of San Bernardino Municipal Water Department, operators of the
regional sewage treatment plant, handle FOG control program for the region
through a Joint Powers Authority (JPA) agreement. EVWD falls under the
umbrella of the City of San Bernardino Ordinance MC-1010, which requires
Section 7
FOG Control Program
7-2
compliance with Federal and State wastewater standards and provides the
City and EVWD with the authority to inspect and enforce for FOG violations.
A copy of San Bernardino’s Ordinance MC-1010 can be obtained at the City of San
Bernardino or at the District’s office.
In addition, EVWD and the City of San Bernardino have signed a Pretreatment
Program Administrative Agreement, which gives EVWD further authority to
implement and enforce the City’s pretreatment program. A copy of this
agreement is kept at the District’s office and is available for review.
7.2 Implementation of the FOG Control Program
EVWD will continue to work with the City of San Bernardino to implement
and enforce the FOG program. As part of their preventive operations and
maintenance (O&M) of the sewer collection system, EVWD has developed and
maintains a list of “Areas of Increased Maintenance” and schedules cleanings
weekly, monthly and every 3 months. This type of preventive maintenance
insures that no SSO occur in these specific areas. In addition to regularly
scheduled cleanings the District also sends out informational pamphlets to
tributary areas that explain how to properly dispose of grease or fats and the
consequences of inappropriate disposal. Also on the schedule for regularly
scheduled maintenance are the seven siphons that are located in the collection
system. District staff inspects these on a regular basis and cleans as needed.
In addition, EVWD has implemented a program to perform cleaning and
regular visual and CCTV inspections of sewer pipes and manholes of the
entire system, which is composed of approximately 215 miles of pipe. In order
to avoid major budget impacts, cleaning and inspection of sewers has been
prioritized by the District and implementation of this program began in April
of 2008. The Districts goal is to CCTV 20% of the collection system each year so
that the entire system is inspected in a five year period. Section 4, Operations
and Maintenance Program, of this SSMP provides more detailed information
on the cleaning and CCTV inspection program. In 2012 the District completed
the first go around for CCTV inspection of the entire collection system which
was one year ahead of schedule. The second go around for CCTV inspection
began in early 2014. This round of inspection should be complete by 2019.
8-1
Section 8
System Evaluation and Capacity Assurance
Plan (SECAP)
The WDR requires owners and operators of sewer collection systems to have a
System Evaluation and Capacity Assurance Plan (SECAP). This component
involves preparing and implementing a Capital Improvement Program (CIP)
that will provide hydraulic capacity of key sewer system elements for dry
weather peak flow conditions, as well as the appropriate design storm or wet
weather event. At a minimum, the SECAP must include:
Steps to evaluate those portions of the sanitary sewer system, which are
experiencing or contributing to an SSO discharge caused by hydraulic
deficiency. The evaluation must provide estimates of peak flows (including
flows from SSOs that escape from the system) associated with conditions
similar to those causing overflow events, estimates of the capacity of key
system components, hydraulic deficiencies (including components of the
system with limiting capacity) and the major sources that contribute to the
peak flows associated with overflow events;
Establishing a short- and long-term CIP to address identified hydraulic
deficiencies including prioritization, alternatives analysis, and schedules.
The CIP may include increases in pipe size, I&I reduction programs,
increases and redundancy in pumping capacity, and storage facilities.
8.1 Capacity Evaluation
The capacity of a sewer collection system should be regularly evaluated to
ensure that all areas of the system have sufficient capacity for existing and
future flow conditions. It is especially critical to evaluate capacity when
adding new connections or developments to the existing system. Several tools
exist to aid in the assessment of sewer system capacity, including flow
monitoring, Inflow & Infiltration (I&I) study and hydraulic modeling.
8.1.1 Flow Monitoring
System capacity is also evaluated using real-time flow monitoring data. EVWD
occasionally contracts with flow monitoring contractors to measure actual
flows in mainline trunks. The flow monitoring data is used to verify possible
areas of the system that are experiencing capacity problems. For fiscal year
Section 8
System Evaluation and Capacity Assurance Plan
8-2
2014-15, the District budgeted money to purchase flow monitors in order to
monitor flows on a yearly basis. In the past, flow monitoring data was limited
to 4-6 weeks a year. By purchasing flow monitors the District has the flexibility
to monitor different types of scenarios. The data will also help with calibrating
the Districts existing model.
8.1.2 Hydraulic Modeling
Measured flow monitoring data and evaluation of current City and County
land use plan information was used in developing a dry weather and wet
weather hydraulic models for the 2013 Wastewater Collection System Master
Plan. Wet weather storm events were monitored to as best as could be to
further develop and evaluate the capacity within the existing trunk sewer lines
and to help calibrate the model.
8.1.3 Sewer Master Planning
EVWD completed a comprehensive Wastewater Collection System Master
Plan in 2013. This Master Plan includes a capacity analysis and provided a
capital improvement program that identifies capacity related improvement
projects. The Districts goal is to revise the plan every 5 years to maintain an
accurate capital improvement program and to maintain an updated model
which can be used to analyze developments as needed.
8.1.4 Identification of Capacity Needs
The capacity assessment of the entire sewer collection system has been
evaluated through the development of EVWD’s Wastewater Collection System
Master Plan. The capacity analysis used the calibrated dry weather and wet
weather wastewater collection system model to evaluate existing and projected
2035 conditions. The District’s sewer collection system lines range from 6-
inches to 24-inches in diameter. There are 4,500 manholes and 215 miles of
gravity sewer pipes that were included in the hydraulic model which was
used to develop the2013 master plan.
The hydraulic model includes all pipes 10 inches in diameter and larger, as
well as 6 inch and 8 inch lines that were considered hydraulically necessary or
important to evaluate the wastewater collection system. The model also
includes the entire East Trunk Sewer.
Section 8
System Evaluation and Capacity Assurance Plan
8-3
The ratio of flow depth to pipe diameter (d/D ratio) was used to identify pipe
capacity issues. The District’s criteria is d/D = 0.50 (peak dry weather) for
pipes equal to or less than 12 inches in diameter and d/D = 0.75 (peak dry
weather) for pipes greater than 12 inches in diameter and d/D=1.0 (peak wet
weather) for all gravity sewer pipelines.
8.1.5 Identification of Rehabilitation Needs
EVWD has developed and implemented a Closed Circuit Television (CCTV)
inspection program of the sewer system as part of their Operation and
Management (O&M) Program. Inspection of sewer lines follows National
Associating of Sewer Services Companies’ (NASSCO) Pipeline Assessment
and Certification Program (PACP) standards. This program has allowed
EVWD to identify and verify some of the hydraulic deficiencies as identified in
the model and also deficiencies that exist in the system due to structural,
operations, construction, or other miscellaneous issues. This program has
provided a standardized comprehensive reservoir of data that is used for the
prioritization, planning and renovation of wastewater collection improvement
projects. The CIP schedule will be determined according to the prioritization
as determined by the PACP grading system. Deficient pipes will be ranked
and prioritized and incorporated into the short-term or long-term CIPs.
8.2 Design Criteria
EVWD has a well established set of standards and criteria for the design and
construction of sewer lines within their system. These include:
Standard Specifications for the Furnishing of Materials and the
Construction of Sanitary Sewers, revised
Standard Drawings for Sewer Systems,
Approved General Notes & Certificates,
Table 8-1 shows the design criteria used by EVWD for sewer lines. It is
important to note that EVWD does not own or operate any lift stations or force
mains; thus they have not developed specific design criteria for these facilities.
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System Evaluation and Capacity Assurance Plan
8-4
Table 8-1
Hydraulic Criteria for the Design of EVWD Sewer Collection System Lines
Element Value
Manning’s ‘n’ Factor 0.013 for all materials
Minimum Pipe Size (for
gravity sewers)
8 inches
Maximum Allowable Flow
Depth
Under peak design dry weather flow conditions:
d/D = 0.50 for pipes 12-inches in diameter and smaller
d/D = 0.75 for pipes larger than 12-inches in diameter
The remaining capacity is assumed to be available for wet weather
flows.
Minimum Velocity/Slope Gravity lines: 2 ft/sec at peak dry weather flow at build-out (2.5 ft/sec is
preferred).
Maximum Velocity Gravity lines: 10 ft/sec
8.3 Capital Improvement Program
The 2013 Master Plan presented recommendations to the District to address
existing and future hydraulic and capacity deficiencies found in the
compilation of data and analysis of the primary wastewater system using a
hydraulic model. This section presents the recommendations to meet the
primary objectives of this report. The 2013 Wastewater Collection System
Master Plan contains a more detailed discussion of the capacity evaluation
recommendations. A copy of the plan is located on the Districts website at
www.eastvalley.org.
Recommended Master Plan Programs
Two wastewater collection system programs designed to meet various
operational needs are recommended for implementation:
1. Short-Term Capital Improvements for immediate consideration.
2. Long-Term Capital Improvements for development and
implementation
These recommendations will be updated as EVWD’s CCTV program is being
implemented.
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System Evaluation and Capacity Assurance Plan
8-5
8.3.1 Short-Term CIPs
As part of the update of the wastewater collection system master plan, EVWD
will develop a Short-Term CIP to correct hydraulic deficient primary sewers in
the existing system or to identify potential deficiencies that may occur at these
locations. The short-term CIP will identify the deficient locations, costs
associated with the improvement needs, and a time line for implementation of
the projects. The deficient pipe(s) will be sized to accommodate system flows
at build out as well as to correct existing deficiencies.
8.3.2 Long-Term CIPs
As part of the update of the wastewater collection system master plan, EVWD
will develop a Long-Term CIP to correct hydraulic deficient sewers using a
phasing system that allows the District to evaluate the improvements to
accommodate system flows for build-out conditions. The long-term CIP will
identify the deficient locations, costs associated with the improvement needs,
and a time line for implementation of the projects.
8.4 CIP Schedule
As stated above, the short-term and long-term CIPs will include a time line for
implementation of the projects. It is important to note that the CIPs will be
living documents that will be adjusted as the District gathers additional
information of their system as the CCTV program continues to be
implemented and as their master plan is updated.
9-1
Section 9
Monitoring, Measurement, and Program
Modifications
One of the critical components of a comprehensive SSMP program is the
development and tracking of performance indicators. Performance indicators
describe the performance of the collection system and related maintenance
activities on the basis of measurable objectives. These indicators provide
information that can be used to:
Evaluate the effectiveness of operations and maintenance activities (i.e.,
cleaning, jetting, CCTV inspections, flow of service calls, and reports),
programs, and budgets
Identify performance trends
Demonstrate compliance with the SSMP
Modify planning and operational practices to maximize system
performance during audits
This section contains recommendations for performance indicators specific to
EVWD that will help monitor the progress and effectiveness of its SSMP
program. EVWD's initial status or rating with respect to the recommended
performance indicators is presented based on system and performance data
provided by EVWD.
9.1 Benchmarking Data
Although it is important to tailor performance indicators to the unique
characteristics of a specific system, it is also useful to develop indicators that
can be used to compare performance with other collection systems. This
comparison can be accomplished through benchmarking.
The usefulness of a benchmarking analysis can be maximized by gathering
data from systems with similar characteristics. Although it is difficult to
identify and collect the necessary information from agencies owning and
operating similar sewer collection systems. This is due to the fact that many
utilities either have not kept track of the information, or are reluctant or
unwilling to release sensitive information related to the performance of their
wastewater collection systems.
For these reasons, the benchmarking analysis in this SSMP utilizes two recent
national reports that address benchmarking values for wastewater collection
Section 9
Monitoring, Measurement, and Program Modifications
9-2
systems. Although these reports consider wastewater collection systems with
wide ranging characteristics, the comparisons still provide useful insight as to how
EVWD's wastewater collection system performs compared to that of other
municipalities. This report uses the following two reports:
“Benchmarking Performance Indicators for Water and Wastewater Utilities:
Survey Data and Analyses Report. American Water Works Association,
2005.”
“Optimization of Collection System Maintenance Frequencies and System
Performance. American Society of Civil Engineers, 1999.”
The following sections contain a brief description of the indicators investigated
in each report.
9.1.1 American Water Works Association (AWWA ) Report
The AWWA Report, developed performance indicators for both water and
wastewater utilities. The survey sample size for the wastewater performance
indicators ranged in size from 78 to 121 and included utilities of varying size
from across the country. The results were reported by region (West, South,
Midwest, and Northeast) as well as by service population (>500,000; 100,001-
500,000; 50,001-100,000; 10,000-50,000; <10,000). The following performance
indicators related to wastewater collection systems were benchmarked in the
study:
Sewer Overflow Rate - number of sanitary sewer overflows per year per
mile of sewer
Collection System Integrity - number of pipe failures per year per mile
of sewer
O&M Cost per Account
Planned Maintenance Ratio - ratio of planned maintenance to
unplanned maintenance
9.1.2 American Society of Civil Engineers (ASCE) Report
The ASCE Report focused specifically on wastewater collection systems. In
addition to benchmarking performance indicators, the report also investigated
maintenance practices and frequencies and attempted to correlate maintenance
activities with system performance.
A total of 42 agencies from throughout the country provided data that was
used in the report. Table 9-1 summarizes the characteristics of the collection
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Monitoring, Measurement, and Program Modifications
9-3
systems analyzed in the study. The characteristics of EVWD's wastewater
collection system are also presented for comparison.
Table 9-1
ASCE Report and EVWD Collection System Characteristics
Description Average from ASCE Report EVWD
Population Served 619,771 95,000
Miles of Sewer 1,660 215
Average Annual Daily Flow (MGD) 82.0 6.5
Number of Lift Stations 47 0
Industrial-Commercial Percentage 20.2% 5.9%
Some of the performance indicators and maintenance practices benchmarked
in the ASCE Report include:
Miles of Sewer Cleaned per Year
Mainline Stoppages Cleared per Year
Percent of System Inspected by Video per Year
Sanitary Sewer Overflows per Year per Mile of Sewer
Pipe Failures per Year per Mile of Sewer
Customer Complaints per Year
9.2 System Specific Performance Indicators
Although the studies mentioned above provide useful guidance, the
availability of information on wastewater collection systems and sanitary
sewer overflows (SSOs) is system specific and performance indicators are
difficult to develop purely from a national perspective. Therefore, performance
indicators were developed that recognize the size, complexity, and unique
characteristics of EVWD's wastewater collection system.
Several indicators can be used to measure both the performance of the
wastewater collection system and the efficiency, productivity, and adequacy of
SSMP programs. The selection of indicators for a specific system depends on a
variety of factors including regulatory requirements, EVWD's operational and
performance goals, and availability of data and resources. In general,
indicators that describe a wastewater collection system can be grouped into
the following categories:
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Monitoring, Measurement, and Program Modifications
9-4
Demographic Indicators
Budget Performance
Indicators
System Performance Indicators
Staff and Equipment Performance
Indicators
The following sections describe the recommended performance indicators for
EVWD's wastewater collection system. EVWD's baseline status for the
indicators is also described when sufficient data is available. Benchmarking
results from the AWWA Report and ASCE Report studies are presented for
applicable indicators for comparison. A summary of the recommended
indicators and EVWD’s current or baseline status has also been provided in
Section 9.8.
9.3 Demographic Indicators
Demographic indicators are used to describe the size, complexity, and growth
of the collection system. This type of information is especially critical for
EVWD because of continued growth and development in and around the
service area. Detailed system information data will allow EVWD to optimize
planning activities and maximize service.
9.3.1 Service Area Population
This indicator tracks the total number of people receiving wastewater
collection services from EVWD and can be used to track and forecast the
demand for wastewater collection services. EVWD's current service population
is estimated to be 95,000 with a projected increase to 150,700 by the year 2035.
9.3.2 Number of Customer Accounts
Similar to service area population, the number of customer accounts will
provide important information about the size of the wastewater collection
system. As of August 2014, EVWD had 21,326 residential accounts and 1,330
commercial/ industrial accounts, for a total of 22,656 customer accounts.
9.3.3 New Connections per Year
This indicator provides a direct measure of system growth by measuring how
many new customers are being added to the system. For the 2012/2013 fiscal
year, EVWD reported 136 new connections. New developments are planned in
the service area that could result in a significant increase in wastewater
collection system connections.
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Monitoring, Measurement, and Program Modifications
9-5
9.3.4 Length of Sewers
This indicator provides information on the size of the collection system. Over
the past 20 years EVWD has installed approximately 100 miles of sanitary
sewer. As of July 2014, EVWD has maintenance responsibility for 215 miles of
sanitary sewer. It is estimated that at complete build-out the system will have
approximately 280 miles of sanitary sewer.
9.3.5 Average Age of System
The age of the EVWD's wastewater collection system varies widely. Some
sections are over 50-years old, while other areas have sewers that have been
installed in past fifteen years. Table 9-2 below presents the length of sewer
constructed in EVWD's service area in 5-year increments during the last 50
years. Using this data, the average age of the wastewater collection system is
approximately 38 years.
Table 9-2
EVWD Wastewater Collection System Age
Years Miles of Sewer Installed Percentage of System Average Age
1957-1959 67 miles 31 +/- 55 years
1960-1980 69 miles 32 +/- 44 years
1981-2013 79 miles 37 +/- 16 years
Total 215 miles 100 38
9.4 Budget Performance Indicators
Budget indicators are used to monitor and track the level of funding allocated
and expended on operation and maintenance of the wastewater collection
system. The Capacity, Management, Operations and Maintenance (CMOM)
program and SSMP program require that collection system owners or
operators demonstrate that the allocation of budget resources is adequate to
deliver an acceptable level of service to customers. Budget indicators can be
used to help demonstrate compliance with this requirement.
9.4.1 Annual Collection System Budget per Account
This indicator is defined as the total annual budget allocated to the wastewater
collection system divided by the number of customer accounts. EVWD
budgeted $200,000 to its Sewer Operation and Maintenance Fund for fiscal
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Monitoring, Measurement, and Program Modifications
9-6
year 2014/15. EVWD also budgets money for sewer capital projects, but these
dollars are excluded from this calculation.
Given 22,656 customer accounts (see Section 9.3.2), EVWD currently budgets
approximately $8.83 per customer account for wastewater collection system
operations and maintenance.
The AWWA Report contains the performance indicator “O&M Cost per
Account” defined as the total O&M cost per customer account. Customer
accounts included all customer classes that were billed for some or all of the
reporting period.
The O&M cost per account performance indicator is defined as follows:
O&M cost per account = total O&M costs (less depreciation)/total
number of active customer accounts
The AWWA Report definition matches the definition stated in Section 9.4.1, so
the benchmark analysis provides a useful comparison. Table 9-3 below
summarizes the comparison between the AWWA Report results and EVWD’s
results.
Table 9-3
AWWA Report Benchmark Results for O&M per Account
25th
Percentile Median 75th
Percentile
Sample
Size
EVWD
(2014)
Region
West $168 $239 $489 40 $8.83
South $168 $267 $350 53 n/a
Midwest $159 $266 $425 18 n/a
Northeast $165 $282 $303 6 n/a
Size
>500,000 $176 $275 $350 22 n/a
100,001-500,000 $157 $232 $347 41 n/a
50,001-100,000 $186 $283 $464 20 $8.83
10,000-50,000 $181 $274 $464 29 n/a
<10,000 $206 $298 $445 8 n/a
All Participants $168 $272 $378 121 $8.83
Source: Benchmarking Performance Indicators for Water and Wastewater Utilities:
Survey Data and Analysis Report. American Water Works Association 2005.
Section 9
Monitoring, Measurement, and Program Modifications
9-7
Table 9-3 indicates that EVWD is currently budgeting approximately 89.1%
less than average on collection system operations and maintenance than the
utilities surveyed for the AWWA Report. Among agencies or municipalities of
similar size, EVWD is spending approximately 89.4% less than average on
collection system O&M.
9.4.2 Percentage of Budget for Collection System Rehabilitation
This indicator will be used to track EVWD's commitment to sewer system
rehabilitation. It should be calculated as the total budget for collection system
rehabilitation and replacement divided by the total collection system budget.
Budgetary data provided by EVWD indicates that approximately $200,000 was
budgeted for the Sewer Replacement Fund for fiscal year 2013-2014. Assuming
a total budget of $31,000,000 (see Section 9.4.1), EVWD currently budgets
approximately 0.65% of its total budget to collection system replacement and
rehabilitation.
It should be noted that EVWD has developed a Capital Improvement Plan
(CIP) based on video inspection activities as well as the Sewer Master Plan
evaluation. Capital improvement projects are not factored into the replacement
and rehabilitation budget.
9.5 Staff and Equipment Performance Indicators
Staff and Equipment indicators describe the staffing and equipment resources
available to properly operate and maintain the wastewater collection system.
Although the level of staffing and required equipment is unique to individual
collection systems, it is still helpful to develop and track these indicators for
analysis and comparison.
9.5.1 Population per Collection System Employee
This indicator provides information on the level of staffing to complete
necessary O&M activities. In order to complete this calculation, it is necessary
to define who will be considered a collection system employee. There are
currently 65 full time equivalent (FTE) employees in EVWD dedicated to
management, operations, and maintenance of the wastewater collection
system. Therefore, with 65 FTE employees and a service population of
approximately 95,000 people, EVWD currently has approximately 1,462 people
per collection system employee.
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Monitoring, Measurement, and Program Modifications
9-8
9.5.2 Length of Sewer per Collection System Employee
This indicator provides similar information to the previous indicator except
that it is based on the length of sewer. EVWD is currently responsible for 215
miles of sewer. Assuming 65 collection system employees, EVWD has
approximately 3.3 miles of sewer per employee.
9.6 System Performance Indicators
Performance indicators are used to determine how well EVWD's sewer
maintenance program meets goals related to level of service, asset
management, and environmental protection.
9.6.1 Sanitary Sewer Overflows per Year per Length of Sewer
The occurrence of SSOs is probably the most critical performance indicator for
EVWD's SSMP program. An SSO represents a failure of a wastewater
collection system's main function and is the event that both CMOM and SSMP
programs are primarily aimed at reducing. EVWD is already required to track
and report SSOs of sufficient volume to the Regional Water Quality Control
Board. However, all SSOs of any volume should be recorded to develop a
complete data set for this performance indicator. EVWD reported four (4) SSOs
during the past five years, which is equal to an average of 0.004 SSOs per year
per mile of sewer.
To accurately track SSOs, it is important to adopt a specific definition of what
will be considered an SSO event. For this SSMP and SSO be defined as an
overflow, spill, release, or diversion of wastewater from a sanitary sewer
system including overflows or releases of wastewater that reach waters of the
United States; overflows or releases of wastewater that do not reach waters of
the United States; and wastewater backups into buildings that are caused by
blockages or flow conditions in a sanitary sewer other than a building lateral.
Wastewater backups into buildings caused by a blockage or other malfunction
of a building lateral that is privately owned are not counted as an SSO by
EVWD.
Both AWWA Report and ASCE Report studies provide benchmarking data on
sanitary sewer overflows. In the AWWA Report an SSO was defined as the
total number of sewer overflows during the reporting period per mile of pipe
in the collection system. A sewer overflow was defined as a discharge from a
sewer through an access whole, clean-out, pumping facility, customer floor
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Monitoring, Measurement, and Program Modifications
9-9
drain, or the drain in a fixture, if that discharge was related to limitations or
problems with collection or treatment system components under the control of
the utility. Overflows caused by limitations or problems within customer-
controlled piping and facilities were specifically excluded from the definition.
The AWWA Report sewer overflow rate is defined as follows:
Sewer overflow rate =100 x total number of sewer overflows during the
reporting period/total miles of pipe in the sewage
collection system
Given four (4) SSOs during the last five years, EVWD has a score of 2.0 for
sewer overflow rate. Table 9-4 summarizes the AWWA Report Benchmark
results.
Table 9-4
AWWA Report Benchmark Results for Sewer Overflow Rate
25th
Percentile Median 75th
Percentile
Sample
Size EVWD
Region
West 1.44 2.74 6.46 39 2.0
South 2.45 5.66 10.52 48 n/a
Midwest 1 2.76 9.41 16 n/a
Northeast 4.43 7.61 17.48 5 n/a
Size
>500,000 1.71 5.47 9.67 23 n/a
100,001-500,000 1.36 3.5 7.35 41 n/a
50,001-100,000 1.68 2.26 8.96 19 2.0
10,000-50,000 2.47 7.29 15.04 23 n/a
<10,000 n/a n/a n/a n/a n/a
All Participants 1.8 4.3 9.5 110 2.0
Source: Benchmarking Performance Indicators for Water and Wastewater Utilities:
Survey Data and Analyses Report. American Water Works Association. 2005
The ASCE Report study defined a sanitary sewer overflow as a discharge of
wastewater from the collection system with the potential to enter surface water
courses occurring either in the collection system or in the headworks of the
wastewater treatment plant.
Table 9-5 below compares the results of the ASCE Report study with EVWD’s
performance.
Section 9
Monitoring, Measurement, and Program Modifications
9-10
Table 9-5
ASCE Report Benchmark Results for Sanitary Sewer Overflows
ASCE Report Sample Size 25
ASCE Report Standard Deviation 0.048
ASCE Report Range 0.002-0.17
ASCE Report Mean 0.045
EVWD Mean (2013) 0.004
Source: Optimization of Collection System Maintenance Frequencies and System
Performance. American Society of Civil Engineers 1999.
The results presented in both Table 9-4 and Table 9-5 indicate that EVWD has
experienced a lower than average occurrence of SSOs.
9.6.2 Mainline Blockages per Year per Length of Sewer
A mainline blockage is defined as a significant flow restriction in a mainline
sewer under EVWD's control. Blockages can have many sources including:
Pipe Collapse
Root Intrusion
Vandalism
Fats, Oils, and Grease
Construction Debris
Although blockages frequently lead to SSOs, a release of wastewater does not
have to occur for an event to be considered a blockage. EVWD recorded four
(4) mainline blockages since January 2009. This indicates an average of 0.8
mainline blockages per five (5) year period and 0.004 mainline blockages per
five (5) year period per mile of sewer. This value is significantly lower than
national and regional averages and it is recommended that an additional year
of data be collected to validate the data sample used for this performance
measure.
Mainline Blockages per Year per Length of Sewer Benchmark
Table 9-7 summarizes the ASCE Report results of average mainline blockages
cleared per year per length of sewer by region and collection system size.
EVWD's average of 0.004 blockages cleared per year per length of sewer is
significantly lower than the national and regional averages.
Section 9
Monitoring, Measurement, and Program Modifications
9-11
Table 9-7
ASCE Results of Average Mainline Stoppages Cleared
Sample
Size
Mainline Stoppages
Cleared/mile/year EVWD (2009/2014)
Region
Central 18 0.29 n/a
Northeast 3 0.20 n/a
Northwest 4 0.11 n/a
Southeast 4 0.36 n/a
Southwest 9 0.13 0.004
Size
Large 13 0.20 n/a
Medium 19 0.29 0.004
Small 6 0.13 n/a
Overall 38 0.23 0.004
Source: Optimization of Collection System Maintenance Frequencies and System
Performance. American Society of Civil Engineers. 1999.
9.6.3 Pipe Failures per Year per Length of Sewer
This performance indicator is used to measure and track the structural
integrity of the wastewater collection system. For simplicity, it is
recommended that pipe failure be defined as total or partial pipe collapse (loss
of 50% of pipe area or 25% of pipe wall around any circumference). Pipe
failures per length of sewer can be determined by dividing the total number of
pipe failures per year, based on the definition stated above, by the total miles
of sewer pipe in the system.
EVWD is only aware of two pipe collapse during the last year identified
during EVWD's video inspection program, which results in 0.009 pipe failures
per mile of sewer. As EVWD continues its proactive approach to assess the
condition of the wastewater collection system, this number could increase.
Failures per Year per Length of Sewer Benchmark
Benchmarks of collection system integrity are included in both the AWWA
Report and ASCE Report. The ASCE Report defined pipe failure per year per
mile of pipe using the same definition presented above. Table 9-8 summarizes
the results from the ASCE Report.
Section 9
Monitoring, Measurement, and Program Modifications
9-12
Table 9-8
ASCE Report Results for Pipe Failures
ASCE Report Sample Size 29
ASCE Report Standard Deviation 0.059
ASCE Report Range 0.025
ASCE Report Mean 0.041
EVWD Mean (2013) 0.009
Source: Optimization of Collection System Maintenance Frequencies and System
Performance. American Society of Civil Engineers 1999.
The AWWA Report study defined collection system integrity as the total
number of collection system failures during the year per mile of collection
system piping. A failure was defined as a loss of capacity that resulted from a
flow restriction in gravity or pressurized sewer systems. Flow restrictions
could be caused by deposition of foreign materials; structural failure of pipes,
appurtenances, or access holes; deterioration of collection system materials;
and root intrusion. The definition excluded any failure directly caused by the
action of a person authorized by the utility, such as failure caused by
incidental damage during construction/repair or an incorrectly marked
location. The AWWA Report collection system integrity failure rate is defined
as follows:
Collection system integrity failure rate = 100 x total number of collection
system failures during the
year/total miles of collection
system piping
Table 9-9 presents the results of the AWWA Report collection system integrity
failure rate results along with EVWD's results for comparison.
Table 9-9
AWWA Report Benchmark Results for Collection System Integrity Failure
25th
Percentile Median 75th
Percentile
Sample
Size
EVWD
(2014)
Region
West 1.7 5.6 1.2 36 0.9
South 7.3 20 54.3 49 n/a
Midwest 4 8.2 33 18 n/a
Northeast 4.43 7.61 17.48 5 n/a
Size >500,000 4.6 15.8 26.3 22 n/a
Section 9
Monitoring, Measurement, and Program Modifications
9-13
100,001-500,000 5 9.3 24.5 40 n/a
50,001-100,000 2.1 8 17.6 19 0.9
10,000-50,000 3.9 7.2 36.8 23 n/a
<10,000 4.4 10.5 17.6 5 n/a
All Participants 3.6 9.4 26.1 109 0.9
Source: Benchmarking Performance Indicators for Water and Wastewater Utilities:
Survey Data and Analyses Report. American Water Works Association, 2005.
9.6.4 Flow Monitoring Events per Year
Flow monitoring can be used to measure the quantity of wastewater flowing
through the collection system. The frequency and extent of flow monitoring
can be a useful indication of how proactive EVWD is in anticipating and
preventing capacity issues. Currently, EVWD conducts flow monitoring events
on main trunk lines servicing the area and on lines that may be identified as
priority locations. The District will purchase flow monitoring equipment or
contract for flow monitoring data acquisition and management services in
2014-2015 in order to gather additional flow monitoring information. Data
collected from the flow monitoring program will be used to develop, calibrate,
and validate a hydraulic model for the collection system.
9.6.5 Percentage of Sewers Inspected by Video per Year
EVWD has recognized the importance of proactive condition assessment to
ensure the continued functioning of its wastewater collection system. This
performance indicator can be defined as the length of sewers inspected by
video per year divided by the total length of sewers. In fiscal year 2014,
EVWD inspected 10,000 linear-feet of pipe (1% of the system). 2014 is the first
year of the second round of videoing the entire system. The Districts goal is to
CCTV inspect 20% of the system every year and be complete with the entire
system in 2019.
Percentage of Sewers Inspected by Video per Year Benchmark
The ASCE Report study provides benchmark data for the video inspection of
sewer pipes. Table 9-10 summarizes these results along with EVWD’s
performance.
Section 9
Monitoring, Measurement, and Program Modifications
9-14
Table 9-10
ASCE Report of Video Inspection Frequency
Sample Size ASCE Video Inspection
(% of system per year)
EVWD Video Inspection
(% of system per year)
Region
Central 19 6% n/a
Northeast 3 8% n/a
Northwest 4 7% n/a
Southeast 4 9% 20%
Southwest 9 10% 1%
Size
Large 13 7% n/a
Medium 19 6% 20%
Small 6 11% n/a
Overall 38 7% 20%
Source: Optimization of Collection System Maintenance Frequencies and System
Performance. American Society of Civil Engineers, 1999.
The comparison presented in Table 9-10 demonstrates EVWD's aggressive and
proactive commitment to monitor the condition of its wastewater collection
system.
9.6.6 Percentage of Sewers Cleaned per Year
This indicator provides information on EVWD's preventive maintenance
program, which prioritizes cleaning areas of the system with fats, oils, grease,
and root problems. EVWD reports that the current rate of mainline cleaning is
up to 2,200 linear-feet per day. Assuming two-days per week of cleaning at
this rate, approximately 20% of the system should be cleaned each year.
The ASCE Report study provides benchmark information related to sewer
system cleaning. Table 9-11 presents the average percentage of the collection
system cleaned by region and system size. EVWD's average of 20% of sewers
cleaned per year is slightly lower than the national and regional averages.
Section 9
Monitoring, Measurement, and Program Modifications
9-15
Table 9-11
ASCE Report of Average Sewer Cleaning
Sample Size Sewer Cleaning
(% of system per year)
EVWD Sewer Cleaning
(% of system per year)
Region
Central 20 22% n/a
Northeast 2 9% n/a
Northwest 4 61% n/a
Southeast 4 29% n/a
Southwest 11 38% 20%
Size
Large 16 27% n/a
Medium 20 30% 20%
Small 5 40% n/a
Overall 41 30% 20%
Source: Optimization of Collection System Maintenance Frequencies and System
Performance. American Society of Civil Engineers, 1999.
9.6.7 Percentage of Sewers Lined per Year
As mentioned previously, EVWD has in the past used cured-in-place plastic
lining to rehabilitate areas of the system that were found to be deteriorating.
This indicator tracks the percentage of the system that has been lined during
this program. As EVWD's CCTV inspection program progresses, they will
identify lines in need of rehabilitation and a formal program will be
developed.
9.6.8 Planned Maintenance Ratio
This performance indicator measures the relative time or money spent on
planned maintenance (preventive and predictive) versus unplanned
maintenance (corrective and emergency). As mentioned previously, planned
maintenance is generally more cost-effective, provides a higher level of service
for customers, and results in better regulatory compliance. The planned
maintenance ratio can be defined by dividing the hours or cost spent on
planned maintenance by the total cost or hours on all maintenance. EVWD
currently does not categorize maintenance activities as planned or unplanned,
but it does have IMS (Information Management Systems) infrastructure to
begin to track this performance indicator in the future.
Section 9
Monitoring, Measurement, and Program Modifications
9-16
Planned Maintenance Ratio Benchmark
The AWWA Report study contains benchmark data for the planned
maintenance ratio by both cost and time. The planned maintenance ratio by
cost is defined as follows:
Planned maintenance ratio (cost) = 100 x cost of planned maintenance I (cost
of planned maintenance + cost of
corrective maintenance)
Table 9-12 presents the results of the AWWA Report benchmarking survey for
planned maintenance ratio by hours.
Table 9-12
AWWA Report Benchmark Results for Planned Maintenance Ratio (cost)
25th
Percentile Median 75th
Percentile Sample Size
Region
West 47.2 66.6 77.7 33
South 36 55.9 81.2 36
Midwest 32.9 55.7 77.5 16
Northeast n/a n/a n/a 4
Size
>500,000 30.7 47.2 60 17
100,001-500,000 45.5 58 81.2 32
50,001-100,000 25 56.4 76.5 17
10,000-50,000 50 74.9 88.5 20
<10,000 34.5 74.4 75 5
All Participants 36 58 80.4 98
Source: Benchmarking Performance Indicators for Water and Wastewater Utilities:
Survey Data and Analyses Report. American Water Works Association, 2005.
9.7 Summary of Current Status
Table 9-13 summarizes initial values for the indicators described in the
previous sections based on data provided by EVWD. The development and
tracking of performance indicators is an ongoing process that requires frequent
data updating and analysis. As EVWD continues to improve its program,
additional data should become available to provide more in-depth analysis of
performance and trends.
Section 9
Monitoring, Measurement, and Program Modifications
9-17
9.8 Benchmarking Conclusions
This section proposed a set of performance indicators specific to the
wastewater collection system in EVWD's service area that can be used to
monitor the system's performance and effectiveness. The baseline values of the
performance indicators were established based on available data provided
from EVWD. The performance of EVWD's wastewater collection system was
also compared to other collection systems throughout the region and country
using two recent national wastewater collection system performance reports.
Table 9-13
EVWD Wastewater Collection System Initial Values for Performance Indicators
Indicator Description Value
Service Area Population 95,000 people
Number of Customer Accounts 22,656
New Connections per Year
Length of Sewer Mains 215 miles
Average Age of System 38 years
Number of Lift Stations No lift stations
Annual Collection System Budget per Account $8.83
Percentage of Budget for Collection System Rehabilitation 0.65%
Population per Collection System Employee 1,462 people/employee
Miles of Sewer Main per Collection System Employee 3.3 miles/employee
AWWA REPORT Sewer Overflow Rate 2.0
ASCE Sanitary Sewer Overflows 0.004
Mainline Blockages per Year per Length of Sewer 0.004
Pipe Failures per Year per Length of Sewer 0.009
Flow Monitoring Events per Year 1
Percentage of Sewers Inspected by Video per Year 20%
Percentage of Sewers Cleaned per Year 20%
The results from benchmarking against these reports generally indicate that
EVWD's wastewater collection system is performing well above average.
Using the proposed performance indicators, EVWD will be able to track the
performance of the collection system as time goes on. Using this information,
EVWD will be able to enhance its planning and operational practices in order
Section 9
Monitoring, Measurement, and Program Modifications
9-18
to maximize the performance of the system and continue to meet current and
future regulatory requirements.
Recommendations for EVWD's SSMP program enhancements, as they relate to
the Monitoring, Measurement, and Program Modifications, include the
following:
Conduct audits of EVWD's SSMP program using data collected during
the preparation of the annual updates to the Performance Indicator and
Benchmarking Analysis. At a minimum these audits should occur every
two years and a report should be prepared and kept on file. This audit
should focus on evaluating the effectiveness of the SSMP Program and
its compliance with the proposed regulatory requirements. The report
should also include a discussion of potential deficiencies and steps to
correct them.
During the internal audits required every two years, prepare an internal
technical memorandum that updates the Monitoring, Measurement,
and Program Modifications provided within this report. Monitor the
implementation and, where appropriate, measure the effectiveness of
each performance measure of the SSMP program. Periodically update
program elements and performance measures, as appropriate, based on
monitoring or performance evaluations.
Continue to improve long term data collection efforts to enhance the
quality and integrity of the data sample used for the annual Monitoring,
Measurement, and Program Modifications. Develop a database for
tracking long term performance measure data and benchmarking data.
9-19
Goals
Yes/No Responsible Person Date Completed Supporting Documentation
Minimize the number and impact of sanitary sewer overflows
(SSOs)Yes Gerald Sievers
Continue to improve customer service. Has response time
improved?Yes Carol Cales
Maintain and/or improve the condition of the collection system
infrastructure in order to provide reliable service and capacity
now and into the future
Yes Gerald Sievers
Work towards achieving full compliance with the Waste
Discharge Regulations
(WDRs)
Yes Andrew Theisen
Work towards improving the District’s internal systems Yes Tom Holliman
Organization
Yes/No Responsible Person Date Completed Supporting Documentation
Review and Update Names of Authorized Representatives as
needed Yes Eliseo Ochoa
Review and Update Organization Chart as needed Yes Eliseo Ochoa
Review and Update Chain of Communications Yes Eliseo Ochoa
Legal Authority
Yes/No Responsible Person Date Completed Supporting Documentation
Did the State/Regional Board Update Legal Requirements? Yes Eliseo Ochoa
If so, was Ordinance 359 reviewed and/or updated? No NA
Has an agreement with San Manuel Indian Reservation been
signed?No NA
Has an agreement with Patton State Hospital been signed? NO NA
Section 9
Monitoring, Measurement, and Program Modifications
9-20
O&M
Yes/No # of Feet % of System Responsible Person Date Completed Supporting Documentation
Vandalism
Other Damage
Training
Section 9
Monitoring, Measurement, and Program Modifications
9-21
Design and Performance
Yes/No Count
Responsible
Person
Date
Completed Supporting Documentation
Does the Design and Performance Provisions section of
the SSMP need updating?
OERP
Yes/No Count
Responsible
Person
Date
Completed Supporting Documentation
Review and update self-contact information
Review and update contacts for Regulatory Agencies
and potential affect agencies
Review and update Contractors and Suppliers List
Were problems encountered with OERP during SSOs?
How many SSO responses were not able to follow the
OERP procedures?
Was yearly OERP training exercise completed and
documented?
Section 9
Monitoring, Measurement, and Program Modifications
9-22
FOG Control: SECAP
Yes/No Responsible Person Date Completed Supporting Documentation
Was flow monitoring conducted? Yes Tom Holliman
Was a sewer model developed? Yes Tom Holliman
Were existing flows in the sewer model updates to reflect
latest data?Yes Tom Holliman
Were future flow projections updated in the hydraulic model? Yes Tom Holliman
Was a CIP developed or updates to address hydraulic
deficiencies?Yes Tom Holliman
Was a CIP developed or updated to address rehabilitation of
replacement identified by the CCTV inspections?Yes Tom Holliman
Does the SECAP section of the SSMP need updating? Yes Eliseo Ochoa
Section 9
Monitoring, Measurement, and Program Modifications
9-23
Monitor Measure and Program Modifications
Yes/No Count Gallons Responsible Person Date Completed Supporting Documentation
Number of Dry Weather SSOs
Number of Wet Weather SSOs
Volumes of SSOs
< 100 gallons
100 to 999 gallons
1,000 to 9,999 gallons
> 10,000 gallons
Volume of SSOs contained
Volume of SSOs discharged to drainage
system or surface waters
Causes of SSOs
Roots
Grease
Debris
Pipe Failure
Capacity
Contractor Error
Other
SSOs per Year per Length of Sewer
Mainline Blockages per Year per Length of
Sewer
Pipe Failures per Year per Length of Sewer
Section 9
Monitoring, Measurement, and Program Modifications
9-24
Program Audits
Yes/No Count Gallons Responsible Person Date Completed Supporting Documentation
Was there an audit completed on the SSMP?
Were there any program modifications
recommended after the audit?
Were the program modifications completed?
Section 10
SSMP Program Audits
10-1
Section 10
SSMP Program Audits
Attachment 1
EAST VALLEY WATER DISTRICT
Sewer System Management Plan (SSMP)
2014 Annual Audit Report
The purpose of the Annual SSMP Audit is to evaluate the effectiveness of the EVWD’s
SSMP and to identify deficiencies, if any, and steps to correct them.
Directions: Please check YES or NO for each question. If NO is answered for any
question, describe the updates/changes needed and the timeline to complete those
changes in the “Description of Scheduled Updates/Changes to the SSMP” section on
Page 5 of this form.
YES NO
ELEMENT 1 – GOALS
A. Are the goals stated in the SSMP still appropriate and accurate?
ELEMENT 2 -- ORGANIZATION
A. Is the EVWD Key Staff Telephone List current?
B. Is the Sanitary Sewer Overflow Responder Telephone List current?
C. Is Figure 1 of the SSMP, entitled “EVWD Organization Chart,” current?
D. Are the job descriptions an accurate portrayal of staff responsibilities?
E.Is Table 2 of the SSMP, titled “Chain of Communication for Reporting
and Responding to SSOs,” accurate and up-to-date?
ELEMENT 3 – LEGAL AUTHORITY
Does the SSMP contain excerpts from the current Code(s) documenting the District’s legal
authority to:
A. Prevent illicit discharges?
B. Require proper design and construction of sewers and connections?
C.Ensure access for maintenance, inspection, or repairs for portions of the
lateral owned or maintained by the City?
D. Limit discharges of fats, oil and grease?
Section 10
SSMP Program Audits
10-2
YES NO
E. Enforce any violation of its sewer ordinances?
ELEMENT 4 – OPERATIONS AND MAINTENANCE
Collection System Maps
A.Does the SSMP reference the current process and procedures for
maintaining EVWD’s wastewater collection system maps?
B.Are the EVWD’s wastewater collection system maps complete, current,
and sufficiently detailed?
Resources and Budget
C.
Does EVWD allocate sufficient funds for the effective operation,
maintenance and repair of the wastewater collection system and is the
current budget structure documented in the SSMP?
Prioritized Preventive Maintenance
D.Does the SSMP describe current preventive maintenance activities and the
system for prioritizing the cleaning of sewer lines?
E.
Based upon information in the Annual SSO Report, are EVWD’s
preventive maintenance activities sufficient and effective in minimizing
SSOs and blockages?
Scheduled Inspections and Condition Assessments
F.
Is there an ongoing condition assessment program sufficient to develop a
capital improvement plan addressing the proper management and
protection of infrastructure assets? Are the current components of this
program documented in the SSMP?
Contingency Equipment and Replacement Inventory
G.
Does the SSMP list the major equipment currently used in the operation
and maintenance of the collection system and document the procedures of
inventory management?
H.Are contingency equipment and replacement parts sufficient to respond to
emergencies and properly conduct regular maintenance?
Training
I. Is the training calendar current?
J.Does the SSMP document current training expectations and programs
within EVWD’s sewer division?
Outreach to Plumbers and Building Contractors
K.Does the SSMP document current outreach efforts to plumbers and
building contractors?
ELEMENT 5 – DESIGN AND PERFORMANCE STANDARDS
Section 10
SSMP Program Audits
10-3
YES NO
A.
Does the SSMP contain current design and construction standards for the
installation of new sanitary sewer systems, manholes and other
appurtenances and for the rehabilitation and repair of existing sanitary
sewer systems?
B.
Does the SSMP document current procedures and standards for inspecting
and testing the installation of new sewers, manholes, and other
appurtenances and the rehabilitation and repair of existing sewer lines?
ELEMENT 6 – OVERFLOW AND EMERGENCY RESPONSE PLAN
A.
Does EVWD’s Sanitary Sewer Overflow and Backup Response Plan
establish procedures for the emergency response, notification, and
reporting of sanitary sewer overflows (SSOs)?
B.
Are Wastewater Division staff and contractor personnel appropriately
trained on the procedures of the Sanitary Sewer Overflow and Backup
Response Plan?
C.
Considering performance indicator data, is the Sanitary Sewer Overflow
and Backup Response Plan effective in handling SSOs in order to
safeguard public health and the environment?
ELEMENT 7 – FATS, OILS, AND GREASE (FOG) CONTROL PROGRAM
A.Do the Fats, Oils, and Grease (FOG) Control Program include efforts to
educate the public on the proper handling and disposal of FOG?
B.
Does EVWD’s FOG Control Program identify sections of the collection
system subject to FOG blockages, establish a cleaning schedule and
address source control measures to minimize these blockages?
C.
Are requirements for grease removal devices, best management practices
(BMP), record keeping and reporting established in EVWD’s FOG
Control Program?
D.Does EVWD have sufficient legal authority to implement and enforce the
FOG Control Program?
E.Is the current FOG program effective in minimizing blockages of sewer
lines resulting from discharges of FOG to the system?
ELEMENT 8 – SYSTEM EVALUATION AND CAPACITY ASSURANCE PLAN
A.
Does EVWD’s Sanitary Sewer Master Plan evaluate hydraulic
deficiencies in the system, establish sufficient design criteria and
recommend both short and long term capacity enhancement and
improvement projects?
B.
Does EVWD’s Capital Improvement Plan (CIP) establish a schedule of
approximate completion dates for both short and long-term improvements
and is the schedule reviewed and updated to reflect current budgetary
capabilities and activity accomplishment?
Section 10
SSMP Program Audits
10-4
YES NO
ELEMENT 9 – MONITORING, MEASUREMENT, AND PROGRAM
MODIFICATIONS
A.Does the SSMP accurately portray the methods of tracking and reporting
selected performance indicators?
B.Is EVWD able to sufficiently evaluate the effectiveness of SSMP
elements based on relevant information?
ELEMENT 10 – SSMP AUDITS
A.
Will the SSMP Audit be submitted with the SSO Annual Report to the
Regional Water Board by March 15th of the year following the end of the
calendar year being audited?
ELEMENT 11 – COMMUNICATION PROGRAM
A.
Does EVWD effectively communicate with the public and other agencies
about the development and implementation of the SSMP and continue to
address any feedback?
Section 10
SSMP Program Audits
10-5
Description of Scheduled Updates/Changes to the SSMP
Directions: For each NO answer, please describe the planned revision and indicate the
date the revision will be completed. Reference the SSMP element and question number
with each explanation.
Audit results:
Due to a systemic reorganization of the District, the years passed since the SSMP’s
original creation (2009), and lack of any updates, all elements of this document must be
readdressed. The entire SSMP must be recreated, and completion of the new document is
expected July 1st.
Element 1A
Since the document was created in 2009 and has not been audited or updated since, it is
assumed that all compliance factors must be readdressed.
Element 3 A, B, C, D, E
The current plan states a revision of the current ordinance is required in order to be in
compliance. A copy of the revised ordinance No. 359 is required to determine EVWD’s
legal authority.
Element 4 A
The current SSMP does not provide the process EVWD follows for wastewater collection
system map updates.
Element 4 E-Prioritized Preventative Maintenance
To determine compliance with this element, the Annual SSO Report is required.
Element 4 F-Scheduled Inspections and Condition Assessments
The current condition assessment program is not documented in the SSMP.
Element 4 G-Contingency Equipment and Replacement Inventory
The plan lists related inventory and equipment. The actual equipment has since been
updated. There is no equipment inventory management procedure listed.
Section 10
SSMP Program Audits
10-6
Element 4 I, J
Training calendar is not current and does not outline training expectations and programs.
Training is listed as “on the job,” and an annual CWEA meeting.
Element 4 K
SSMP does not document current outreach efforts to plumbers and building contractors.
Element 5 A, B
The District’s design standards are currently being recreated by a consultant.
The SSMP does not document current procedures and standards for inspecting and testing
the installation of new sewers, manholes and other appurtenances
.
Element 6 A, B, C
There is a Response Plan; it needs to be updated with appropriate personnel.
To determine training compliance, a data request from HR is required.
Effectiveness of SSO and Backup Response Plan need evaluation for current compliance
standards.
Element 7 A, C, D, E-Fats, Oils and Grease (FOG) Control Program
The District identifies SBMWD as being responsible for the FOG program through the
Joint Powers Agreement. The SSMP states what would be required to implement if
required to do so.
The District has legal authority under an SBMWD ordinance.
Element 8 A, B-System Evaluation and Capacity Assurance Plan
New Master Plan was completed in 2013. The SSMP states what EVWD plans to
accomplish for capacity, short and long term projects, it does not go into detail, it is based
upon the 2002 report.
Element 9 Monitoring, Measurement and Program Modifications
The SSMP is based upon old,outdated data and figures developed prior to the
implementation of the GIS, the creation of the new SMP, and the reorganization of East
Valley Water District.
11-1
Section 11
Communication Program
The WDR requires that EVWD communicate on a regular basis with the public
on the development, implementation, and performance of its SSMP. The
communication program must provide the public the opportunity to provide
input to EVWD as the program is developed and implemented. The
communication program must also include a plan of communication with
systems that are tributary and/or satellite sewer systems.
EVWD has communicated on a regular basis with the public and agencies
tributary to its system, such as Patton State Hospital and the San Manuel
Indian Reservation. The District has a well organized website that allows its
customers and the public in general to find out about the District, its Board of
Directors, projects in planning and design, access customer service
information, communicate news and updates, access the specifications for
construction and plan processing, and access their accounts. The District’s
website address is www.eastvalley.org.
As required by the WDR, the SSMP will undergo review and revisions
through internal audits every two years. The results of these audits will be
available to the public for review on the District’s website.
Section 11
Communication Program
11-2
The District is the lead agency and founder of the Emergency Response
Network of the Inland Empire (ERNIE). This is a group of water/wastewater
agencies throughout San Bernardino and Riverside Counties, which focus on
Emergency Management and local jurisdictional mutual aid.
The District is a member of the California Water/Wastewater Agency
Response Network (CalWARN), which is a mutual aid network within
California.
The District is a paid member of the California Utilities Emergency Association
(CUEA). CUEA is an emergency coordination group, which will coordinate
communications between the District, with other utilities such as electrical
power, telephone, natural gas and cellular communication
The EVWD Board of Directors meetings are scheduled on the second and forth
Wednesdays of each month at 5:30 in the evening at the Districts headquarters
located at 31111 Greenspot Road Highland, CA 92346. Board meetings are
open to the public.
Section 9
Monitoring, Measurement and Program Modifications
9-1
Goals
Yes/No Responsible
Person
Date
Completed Supporting Documentation
Minimize the number and impact of sanitary sewer overflows (SSOs) Yes Gerald Sievers
Continue to improve customer service. Has response time improved? Yes Carol Cales
Maintain and/or improve the condition of the collection system infrastructure in
order to provide reliable service and capacity now and into the future
Yes Tom Holliman
Work towards achieving full compliance with the Waste Discharge Regulations
(WDRs)
Yes Andrew Theisen
Work towards improving the District’s internal systems Yes Tom Holliman
Organization
Yes/No Responsible
Person
Date
Completed Supporting Documentation
Review and Update Names of Authorized Representatives as needed Yes Eliseo Ochoa
Review and Update Organization Chart as needed Yes Eliseo Ochoa
Review and Update Chain of Communications Yes Eliseo Ochoa
Legal Authority
Yes/No Responsible
Person
Date
Completed Supporting Documentation
Did the State/Regional Board Update Legal Requirements? No NA
If so, was Ordinance 359 reviewed and/or updated? Tom Holliman
Has an agreement with San Manuel Indian Reservation been signed? No Tom Holliman
Has an agreement with Patton State Hospital been signed? No Tom Holliman
Section 9
Monitoring, Measurement and Program Modifications
9-2
O&M
Yes/No # of Feet
%of
System
Responsible
Person
Date
Completed Supporting Documentation
Cleaning and CCTV Inspections
Small diameter (6” to 12”) sewers inspected w/CCTV Gerald Sievers
Large diameter (>12”) sewers inspected w/CCTV Gerald Sievers
Small diameter (6” to 12”) sewers cleaned Gerald Sievers
Large diameter (>12”) sewers cleaned Gerald Sievers
Manholes Inspected Gerald Sievers
Repair, Rehabilitation and Replacement
Pipe Repairs Gerald Sievers
Pipe Replacements Gerald Sievers
Pipes rehabilitated Gerald Sievers
Manhole covers replaced Gerald Sievers
Vandalism Gerald Sievers
Other damage Gerald Sievers
Training
Staff Training Gerald Sievers
Confined space entry Gerald Sievers
Trench shoring Gerald Sievers
First aid and CPR Gerald Sievers
Spill Response Gerald Sievers
PACP Gerald Sievers
In-House Sewer response Team Training Gerald Sievers
Safety Meetings Gerald Sievers
Review and Update
Review and update O&M Program Gerald Sievers
Review and update Inventory Gerald Sievers
Update sewer maps and/or GIS
Section 9
Monitoring, Measurement and Program Modifications
9-3
Design and Performance
Yes/No Count
Responsible
Person
Date
Completed Supporting Documentation
How many capital projects were completed this year?
How many capital projects were completed according to the
standard drawings and specifications?
How many standard drawings were added to the EVWD library?
How many standard specifications were added to the EVWD library?
Does the Design and Performance Provisions section of the SSMP
need updating?
OERP
Yes/No Count
Responsible
Person
Date
Completed Supporting Documentation
Was a system-specific OERP developed?
Have Spill Notification Requirements changed in the last year?
Is Impact Mitigation and Containment still current?
Are emergency operations still current?
Review and update staff contact information
Review and update contacts for Regulatory Agencies and potential
affected agencies
Review and update Contractors and Suppliers List
Were problems encountered with OERP during SSOs?
How many SSO responses were not able to follow the OERP
procedures?
Was yearly OERP training exercise completed and documented?
Section 9
Monitoring, Measurement and Program Modifications
9-4
FOG Control
SECAP
Yes/No Responsible
Person
Date
Completed Supporting Documentation
Was flow monitoring conducted? Yes Eliseo Ochoa Report provided by ADS
Was a sewer model developed? Yes
Eliseo Ochoa Sewer Master Plan
Were existing flows in the sewer model updated to reflect latest data? Yes
Eliseo Ochoa Sewer Master Plan
Were future flow projections updated in the hydraulic model? Yes
Eliseo Ochoa Sewer Master Plan
Was the Sewer Master Plan updated? Yes
Eliseo Ochoa Sewer Master Plan
Were all infrastructure changes reflected in the hydraulic model? Yes
Eliseo Ochoa Sewer Master Plan
Was a CIP developed or updated to address hydraulic deficiencies? Yes
Eliseo Ochoa District Budget
Was a CIP developed or updated to address rehabilitation or replacement
identified by the CCTV inspections?
Yes Eliseo Ochoa District Budget
Does the SECAP section of the SSMP need updating? No
Eliseo Ochoa NA
Section 9
Monitoring, Measurement and Program Modifications
9-1
Goals
Yes/No Responsible
Person
Date
Completed Supporting Documentation
Minimize the number and impact of sanitary sewer overflows (SSOs) Yes Gerald Sievers
Continue to improve customer service. Has response time improved? Yes Carol Cales
Maintain and/or improve the condition of the collection system infrastructure in
order to provide reliable service and capacity now and into the future
Yes Tom Holliman
Work towards achieving full compliance with the Waste Discharge Regulations
(WDRs)
Yes Andrew Theisen
Work towards improving the District’s internal systems Yes Tom Holliman
Organization
Yes/No Responsible
Person
Date
Completed Supporting Documentation
Review and Update Names of Authorized Representatives as needed Yes Eliseo Ochoa
Review and Update Organization Chart as needed Yes Eliseo Ochoa
Review and Update Chain of Communications Yes Eliseo Ochoa
Legal Authority
Yes/No Responsible
Person
Date
Completed Supporting Documentation
Did the State/Regional Board Update Legal Requirements? No NA
If so, was Ordinance 359 reviewed and/or updated? Tom Holliman
Has an agreement with San Manuel Indian Reservation been signed? No Tom Holliman
Has an agreement with Patton State Hospital been signed? No Tom Holliman
Section 9
Monitoring, Measurement and Program Modifications
9-2
O&M
Yes/No # of Feet
%of
System
Responsible
Person
Date
Completed Supporting Documentation
Cleaning and CCTV Inspections
Small diameter (6” to 12”) sewers inspected w/CCTV Gerald Sievers
Large diameter (>12”) sewers inspected w/CCTV Gerald Sievers
Small diameter (6” to 12”) sewers cleaned Gerald Sievers
Large diameter (>12”) sewers cleaned Gerald Sievers
Manholes Inspected Gerald Sievers
Repair, Rehabilitation and Replacement
Pipe Repairs Gerald Sievers
Pipe Replacements Gerald Sievers
Pipes rehabilitated Gerald Sievers
Manhole covers replaced Gerald Sievers
Vandalism Gerald Sievers
Other damage Gerald Sievers
Training
Staff Training Gerald Sievers
Confined space entry Gerald Sievers
Trench shoring Gerald Sievers
First aid and CPR Gerald Sievers
Spill Response Gerald Sievers
PACP Gerald Sievers
In-House Sewer response Team Training Gerald Sievers
Safety Meetings Gerald Sievers
Review and Update
Review and update O&M Program Gerald Sievers
Review and update Inventory Gerald Sievers
Update sewer maps and/or GIS
Section 9
Monitoring, Measurement and Program Modifications
9-3
Design and Performance
Yes/No Count
Responsible
Person
Date
Completed Supporting Documentation
How many capital projects were completed this year?
How many capital projects were completed according to the
standard drawings and specifications?
How many standard drawings were added to the EVWD library?
How many standard specifications were added to the EVWD library?
Does the Design and Performance Provisions section of the SSMP
need updating?
OERP
Yes/No Count
Responsible
Person
Date
Completed Supporting Documentation
Was a system-specific OERP developed?
Have Spill Notification Requirements changed in the last year?
Is Impact Mitigation and Containment still current?
Are emergency operations still current?
Review and update staff contact information
Review and update contacts for Regulatory Agencies and potential
affected agencies
Review and update Contractors and Suppliers List
Were problems encountered with OERP during SSOs?
How many SSO responses were not able to follow the OERP
procedures?
Was yearly OERP training exercise completed and documented?
Section 9
Monitoring, Measurement and Program Modifications
9-4
FOG Control
SECAP
Yes/No Responsible
Person
Date
Completed Supporting Documentation
Was flow monitoring conducted? Yes Eliseo Ochoa Report provided by ADS
Was a sewer model developed? Yes
Eliseo Ochoa Sewer Master Plan
Were existing flows in the sewer model updated to reflect latest data? Yes
Eliseo Ochoa Sewer Master Plan
Were future flow projections updated in the hydraulic model? Yes
Eliseo Ochoa Sewer Master Plan
Was the Sewer Master Plan updated? Yes
Eliseo Ochoa Sewer Master Plan
Were all infrastructure changes reflected in the hydraulic model? Yes
Eliseo Ochoa Sewer Master Plan
Was a CIP developed or updated to address hydraulic deficiencies? Yes
Eliseo Ochoa District Budget
Was a CIP developed or updated to address rehabilitation or replacement
identified by the CCTV inspections?
Yes Eliseo Ochoa District Budget
Does the SECAP section of the SSMP need updating? No
Eliseo Ochoa NA
Section 9
Monitoring, Measurement and Program Modifications
9-5
Monitor Measure and Program Modifications
Yes/No Count Gallons
Responsible
Person
Date
Completed Supporting Documentation
Number of Dry Weather SSOs
Number of Wet Weather SSOs No
Volumes of SSOs
< 100 gallons
100 to 999 gallons
1,000 to 9,999 gallons
> 10,000 gallons
Volume of SSOs contained
Volume of SSOs discharged to drainage system or
surface waters
Causes of SSOs
Roots
Grease
Debris
Pipe Failure
Capacity
Contractor error
Other
SSOs per Year per Length of Sewer
Mainline Blockages per Year per Length of Sewer
Pipe Failures per Year per Length of Sewer
Section 9
Monitoring, Measurement and Program Modifications
9-5
Monitor Measure and Program Modifications
Yes/No Count Gallons
Responsible
Person
Date
Completed Supporting Documentation
Number of Dry Weather SSOs
Number of Wet Weather SSOs No
Volumes of SSOs
< 100 gallons
100 to 999 gallons
1,000 to 9,999 gallons
> 10,000 gallons
Volume of SSOs contained
Volume of SSOs discharged to drainage system or
surface waters
Causes of SSOs
Roots
Grease
Debris
Pipe Failure
Capacity
Contractor error
Other
SSOs per Year per Length of Sewer
Mainline Blockages per Year per Length of Sewer
Pipe Failures per Year per Length of Sewer
Section 9
Monitoring, Measurement and Program Modifications
9-6
Program Audits
Yes/No Responsible
Person
Date
Completed Supporting Documentation
Was an audit completed on the SSMP? Yes Eliseo Ochoa
Were there any program modifications recommended after the audit? No
NA
Were the program modifications implemented? No
NA
i
Sewer Collection System
Overflow Emergency Response Plan (OERP)
June 2014
Prepared By:
East Valley Water District
31111 Greenspot Road
Highland, Ca. 92346
ii
Contents
Section 1 Introduction .................................................................................................. 1-1
1.1 Background and Purpose ........................................................................................ 1-1
1.2 Project Scope .............................................................................................................. 1-2
1.3 Plan Objective ............................................................................................................ 1-2
1.4 Overflow Emergency Response Plan Organization ............................................ 1-2
Section 2 System Description and Regulatory Environment................................ 2-1
2.1 Project Area and System Description .................................................................... 2-1
2.2 System Hydraulics .................................................................................................... 2-3
2.3 Potential Sanitary Sewer Overflow Mechanisms ................................................. 2-3
2.3.1 Seismic Considerations ............................................................................. 2-4
2.4 Sanitary Sewer Management Plan Required Elements ....................................... 2-4
Section 3 Emergency Response Plan .......................................................................... 3-1
3.1 Overview of Overflow Emergency Response Plan ............................................. 3-1
3.2 East Valley Water District Overflow Emergency Response Plan
Organization ............................................................................................................ 3-1
3.3 Notification and Response Procedures.................................................................. 3-1
3.4 Impact Mitigation and Containment Procedures ................................................ 3-4
3.4.1 Response Crew Responsibilities .............................................................. 3-6
3.4.2 Cleanup ....................................................................................................... 3-6
3.4.3 Public Notification..................................................................................... 3-7
3.4.4 Traffic and Crowd Control ....................................................................... 3-7
3.4.5 Monitoring .................................................................................................. 3-8
3.5 Emergency Operations ............................................................................................ 3-9
3.5.1 Bypass Pumping ........................................................................................ 3-9
3.5.2 Pump and Haul Initial Response .......................................................... 3-10
3.5.3 Additional Emergency Measures for Flow Reduction ....................... 3-10
3.6 Vendors, Suppliers, and Response Contractors ................................................. 3-10
Section 4 Sanitary Sewer Overflow Reporting ........................................................ 4-1
4.1 Overview of Online Reporting Procedures ......................................................... 4-1
4.2 Sanitary Sewer Overflow Categories ..................................................................... 4-1
4.3 Sanitary Sewer Overflow Reporting Timeframes ................................................ 4-2
4.4 Mandatory Information to be Included in Sanitary Sewer Overflow
Reporting ................................................................................................................... 4-3
4.4.1 SSO Volume ............................................................................................. 4-10
Section 5 Record Keeping and Certification ............................................................ 5-1
5.1 Record Keeping ......................................................................................................... 5-1
iii
5.2 Certification ............................................................................................................... 5-2
Section 6 Training and Follow-up Plans ................................................................... 6-1
6.1 Training ...................................................................................................................... 6-1
6.2 Follow-up Plans ........................................................................................................ 6-1
References ..........................................................................................................................R-1
Glossary of Terms/Acronyms ................................................................................................G-1
List of Figures
Figure 2-1 EVWD Service Area ..................................................................................... 2-2
Figure 3-1 EVWD Overflow Emergency Response Plan Command &
Management Organization Chart .............................................................. 3-2
Figure 3-2 EVWD OERP Communications Protocol .................................................. 3-3
Figure 3-3 SSO Response Procedure ............................................................................. 3-5
List of Tables
Table 2-1 EVWD Siphons.............................................................................................. 2-3
Table 3-1 NIMS Resource: EVWD SSO Response/Repair Team .......................... 3-11
Table 4-1 SSO Categories .............................................................................................. 4-1
Table 4-2 Reporting Timeframes for SSO Categories ............................................... 4-2
Appendices
Appendix A Police, Fire Department, and City Contacts for EVWD
Appendix B Contractors and Suppliers
Appendix C Sample Templates for SSO Volume Estimation
Appendix D Sample Collection Guidelines (BACWA/CVCWA)
1-1
Section 1
Introduction
1.1 Background and Purpose
In May 2006, the SWRCB adopted Order No. 2006-0003, Statewide General Waste
Discharge Requirements for Sanitary Sewer Systems (WDR). All federal and state
agencies, municipalities, counties, districts, and other public entities that own or
operate sanitary sewer systems greater than one mile in length and that collect and/or
convey untreated or partially treated wastewater to a publicly owned treatment
facility in the State of California are required to comply with the terms of this Order.
The principal requirement of the WDR is for each system owner to develop and
implement a system-specific Sewer System Management Plan (SSMP). One element of
the SSMP requirements is an Overflow Emergency Response Plan (OERP).
This OERP is intended to provide East Valley Water District (EVWD) with emergency
response procedures should an overflow occur in the Sewer Collection System owned
by EVWD. This is a living document, intended to be updated annually or more
frequently if there is a need based on regulatory changes or modifications within the
sewer line system.
This document focuses specifically on the sewer collection system. While this OERP is
intended to be a standalone document focused on emergency response protocol for
sewer overflow events, it also serves to supplement the EVWD ERP by providing
additional key emergency response procedures pertaining directly to the Sewer
Collection System.
The OERP is also intended to meet the requirements of the National Incident
Management System (NIMS) and the State Emergency Management System (SEMS).
The NIMS provides a nationwide approach to incident management, integrating best
management practices. The OREP also follows the State’s standardized emergency
management system. EVWD is a member of the following groups:
Emergency Response Network of the Inland Empire (ERNIE). This is a mutual aid
group encompassed of 22 water agencies in San Bernardino and Riverside
Counties. ERNIE also coordinates with San Bernardino and Riverside counties
Office of Emergency Services
CalWarn. Water and Wastewater agency response network. This is a mutual aid
agreement for agencies in California
NatWarn. Water and Wastewater agency response network in 44 states.
Section 1
Introduction
1-2
1.2 OERP Scope
The scope of this project included the following major tasks:
Collect sources of information currently available from EVWD.
Conduct workshops and meetings with EVWD staff to develop OERP.
Prepare an OERP that meets SSMP and SEMS/NIMS requirements.
1.3 OERP Objective
The following sections will provide the emergency responder with specific
information and tools that may be used to:
Meet the requirements of the WDR, including emergency response, notification,
and staff training;
Understand key sanitary sewer overflow (SSO) mechanisms;
Understand the consequences associated with a sewer line SSO;
Identify, assess, and mitigate a sewer line SSO emergency;
Meet overflow reporting and record keeping requirements; and
Consider requirements of SEMS/NIMS.
1.4 Overflow Emergency Response Plan Organization
This report consists of six sections and appendices. Each section is briefly described
below:
Section 1 – Provides the background and purpose of the project, project scope, plan
objective, and the organization of the report.
Section 2 – Provides a description of the project area and sanitary sewer system,
describes system hydraulics, identifies potential SSO mechanisms, and identifies
regulatory elements required by the WDR.
Section 3 – Provides information on overflow emergency response procedures,
including communication procedures, impact mitigation and containment
procedures, emergency operations, and resources.
Section 4 – Provides SSO reporting procedures.
Section 5 – Provides requirements for record keeping and certification.
Section 6 – Provides information on training and follow-up plans.
2-1
Section 2
System Description and Regulatory Environment
2.1 Project Area and System Description
The District’ s existing wastewater collection system includes approximately 215 miles
of gravity sewer pipelines, 4500 sewer manholes, 7 siphons and 5 flow diversion
structures. The pipeline sizes range from 6 inches to 24 inches and the majority of the
pipelines are composed of vitrified clay pipe but there is some HDPE, PVC and
TRUSS pipe in the system. The District conveys wastewater flow to the East Trunk
Sewer which is owned and operated by the City of San Bernardino. The East Trunk
Sewer ranges in size from 8 inches to 54 inches and conveys all wastewater flow from
the City of San Bernardino and EVWD to the City of San Bernardino’s Wastewater
Reclamation Plant. The City of San Bernardino and EVWD have a joint powers
agreement which allow the District to collect and maintain the collection system and
transfer all wastewater to the City of San Bernardino for treatment. The service area is
approximately 35 square miles and is bounded on the north by the San Bernardino
National Forest; on the east by unincorporated San Bernardino County and the San
Bernardino National Forest; on the south by the City of Redlands; and on the west by
the San Bernardino Municipal Water District. Figure 2-1 shows EVWD’s service area
and sphere of influence. The existing sewer collection system serves all of the City of
Highland, portions of the City of San Bernardino and unincorporated areas of the
County of San Bernardino. The majority of the service area is residential but there are
also a number of active commercial/retail, public facilities and industrial areas that
contribute to the effluent.
Key agency contacts of EVWD are City of San Bernardino, County of San Bernardino
and the City of Highland. Because the Sewer Collection System is owned and
operated by EVWD, the emergency protocol established in this OERP should be used.
Section 2
System Description and Regulatory Environment
2-2
Figure 2-1 (EVWD Service Area)
Section 2
System Description and Regulatory Environment
2-3
2.2 System Hydraulics
As part of the 2013 Master Plan update, EVWD’s consultant modeled the sewer
collection system using Innovyze’s InfoSewer software and the Districts GIS
information. Measured flow monitoring data and current land use plan information
were used in developing the hydraulic model. Wet weather storm events were
monitored and the data was used to help calibrate the model and further develop and
evaluate the capacity within the existing system.
Table 2-1
EVWD Siphons
Siphon Name - Location
Description
(barrels - diameter)
Material
*Pumalo - East of Del Rosa 1-10" VCP
*3rd Street - West of Palm Lane 1-6" & 1-8" VCP
*Holly Vista - North of Citrus, East of Del Rosa Ave. 1-12" VCP
Warm Creek - (Trailer Park), East of Victoria Ave. 2-4" CIP
*Plunge Creek - Greenspot Road 3-6" DIP
*Pacific - Sand Creek Channel Crossing, east of Osbun 3-8" CIP
*Baseline - At San Francisco Ave. 3-8" VCP
*Denotes Siphons Modeled
2.3 Potential Sanitary Sewer Overflow Mechanisms
An SSO is the release of wastewater from a sanitary sewer system. SSOs include
discharges of wastewater, either to public or private property outside of the sanitary
sewer system. SSOs are caused by blockages, vandalism, contractor error or unusual
flow conditions in the sanitary sewer system, whether or not the release reaches the
waters of the United States. Backups of privately owned laterals are not considered
SSOs unless sewage flows onto public property, such as streets or storm drains.
SSOs are also violations of the Federal Clean Water Act (CWA) if they contact waters
of the United States, and therefore may be subject to federal enforcement actions.
SSOs can impair the beneficial uses of surface waters, including aquatic life, drinking
water supply, body contact and non-contact recreation, and aesthetics. Groundwater
beneficial uses, such as drinking water and agricultural supply, can also be affected.
SSOs are considered a nuisance if they meet the following requirements:
Injurious to health, indecent or offensive to the senses, or obstructing the free use
of property so as to interfere with the comfortable enjoyment of life or property;
Affect an entire community, neighborhood, or any considerable number of
persons, although the extent of the annoyance or damage inflicted upon
individuals may be unequal;
Section 2
System Description and Regulatory Environment
2-4
Occur during, or as a result of, the treatment or disposal of sewage wastes.
The primary sewer system SSO mechanism may be damage caused by contractors
and equipment. Other mechanisms that cause SSOs include: root, grease and debris
blockages; sewer line flood damage; seismic damage; manhole structure failure;
vandalism; pump station failure or wastewater treatment plant mechanical failure; a
power outage; excessive storm water or groundwater inflow and infiltration;
insufficient capacity; increased loading conditions; and, operator error. Age of the
system, construction materials, adequate and appropriate facilities, operations and
maintenance, source control measures, geology, design, and population growth are all
factors that can affect the likelihood of an SSO occurrence.
2.3.1 Seismic Considerations
Many known and unknown, potentially active faults are located within the general
area of the EVWD Sewer Collection System. These faults have the capability to
produce significant ground accelerations which may result in a break and/or failure,
and may cause an SSO to occur within the Sewer Collection System.
2.4 Sanitary Sewer Management Plan Required Elements
The WDR states that “an SSMP must contain a spill response plan that establishes
standard procedures for immediate response to an SSO in a manner designed to
minimize water quality impacts and potential nuisance conditions.”
This OERP is intended to identify the required measures to protect public health and
the environment. This OERP meets the intent of the WDR by including the following
items:
Proper notification procedures so that the primary responders and regulatory
agencies are informed of all SSOs in a timely manner;
A program that ensures an appropriate response to all overflows;
Procedures to ensure prompt notification to appropriate regulatory agencies and
other potentially affected entities (e.g. County health agencies, Regional Water
Boards, water suppliers, etc.) of all SSOs that potentially affect public health or
reach the waters of the U.S. in accordance with the State Water Resources Control
Board’s (SWRCB) WDR Monitoring and Reporting Program (MRP). All SSOs
shall be reported in accordance with this MRP, the California Water Code, other
laws, and other applicable Regional Water Board WDRs or National Pollutant
Discharge Elimination System (NPDES) permit requirements. The SSMP should
identify the officials who will receive immediate notification;
Procedures to ensure that appropriate staff and contractor personnel are aware of
and follow the Emergency Response Plan and are appropriately trained;
Section 2
System Description and Regulatory Environment
2-5
Procedures to address emergency operations, such as traffic and crowd control
and other necessary response activities; and
A program to ensure that all reasonable steps are taken to contain and prevent the
discharge of untreated and partially treated wastewater to waters of the U.S. and
to minimize or correct any adverse impact on the environment resulting from the
SSOs, including such accelerated or additional monitoring as may be necessary to
determine the nature and impact of the discharge.
3-1
Section 3
Emergency Response Plan
3.1 Overview of Overflow Emergency Response Plan
The Sewer Collection System OERP is intended to identify what constitutes an SSO
and to define emergency procedures for responding to an overflow event. The OERP
must include an organization chart with specific contact information, notification and
communication plans, impact mitigation and containment procedures, emergency
operations, and vendor, supplier, and response contractor lists, as described in the
following sections.
3.2 East Valley Water District Overflow Emergency Response
Plan Organization
Figure 3-1 provides key EVWD OERP responsibilities within the District. Key contact
names and telephone numbers are provided in Section 4. The SEMS/NIMS Incident
Command System organizes response in terms of a command element and
subsequent section elements such as operations and finance. Within each section
element is a designated section chief responsible for organizing and assuring the
execution of the appropriate response within each section element’s area of expertise.
3.3 Notification and Response Procedures
EVWD has developed specific procedures for responding to SSOs, whether the report
comes from their own field staff, or from a customer. It is important to note that
EVWD only owns, operates and maintains the sewer collection system main lines;
they do not own or maintain the service laterals. All customer calls come into
Customer Operations or Engineering, or are handled by an after-hours service.
Figure 3-2 contains EVWD’s Overflow Emergency Response Plan Communication
Protocol. In summary, incoming SSO calls are logged in and all paperwork is routed
to the Customer Service Supervisor (CSS), who ensure that the order has been called
out and that the field crew has been dispatched. The CSS then forwards all forms to
the Engineering Executive Assistant, and/or the Project Manager. The Engineering
Department will track all progress and make necessary phone calls to any City,
County or State Agency as needed. Once Engineering receives the field crew’s written
report on what was observed and how they responded, Engineering logs all
information into EVWD’s internal SSO tracking database. The event is reported to
the General Manager and the Risk and Safety Manger. If required, The Engineering
Executive Assistant or the Project Manager will report the SSO to the California
Integrated Water Quality System (CIWQS) database system within three working
days of receiving the confirmation of a sewer overflow. The Field Superintendent will
ensure that the SSO is certified and completed within the allowable timeframe. He
will create the monthly reports and upload to the CIWQS website. In his absence, the
Chief Financial Officer will complete the certification.
Section 3
Emergency Response Plan
3-2
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Kerrie Bryan
Kelley Malloy
Marie Ricci
Carol Cales
Tom Holliman
Eliseo Ochoa
Gerald Sievers
Rick Becerra
Mike Henderson
Allen Williams
Andrew Theisen
Robert Peng
Figure 3-1 – OERP Command & Management Organization Chart
Incident
Commander
Liaison
Officer
Safety
Officer
Public
Information
Officer
Operations
Section
Finance
Section
Planning
Section
Logistics
Section
Section 3
Emergency Response Plan
3-3
Figure 3-2 – OERP Communications Protocol
Figure 3-3 provides the SSO Response Procedure and defines the necessary actions
and procedures once a spill occurs. When spills are reported, a response crew must be
dispatched to verify and contain the spill. Once the spill has been contained,
responsible parties are notified of the occurrence and an incident report or online field
report must be prepared. Documentation of the SSO and the contaminated area
should include photographs, measurements, and sampling if appropriate. Mitigation
may include bypass pumping, repairs, clean up and disinfection, and post-event
monitoring.
Section 3
Emergency Response Plan
3-4
3.4 Impact Mitigation and Containment Procedures
When an SSO occurs, all feasible steps must be taken to prevent impacts including
controlling or limiting the volume of untreated or partially treated wastewater
discharged, terminating the discharge, and recovering and properly disposing of as
much of the SSO volume as is possible, including any wash down water that is used.
In the event of a failure in a segment of the Sewer Collection System, EVWD
operations staff will be required to stop flow while the pipeline is being repaired or
implement a temporary bypass. Bypass pumping would be required for the
remaining flow from domestic areas that cannot be shut off.
Should an SSO occur in which untreated or partially treated wastewater enters the
storm drain system, all feasible steps must be taken to prevent wastewater from
discharging to flood control channels and waters of the State, by blocking the storm
drainage system and removing the wastewater from the storm drains.
Mitigation and containment activities may include:
Interception and rerouting of untreated or partially treated wastewater flows
around the failure that produced the SSO;
Vacuum truck recovery of SSO and wash down water;
Cleanup of debris at the overflow site;
System modifications to prevent future SSOs in the same location;
Sufficient sampling to determine the nature and impact of the discharge; and
Public notification to minimize public exposure to the SSO.
Section 3
Emergency Response Plan
3-5
Figure 3-3 – SSO Response Procedures
Section 3
Emergency Response Plan
3-6
3.4.1 Response Crew Responsibilities
In case of a sewer overflow report, an EVWD response crew is dispatched to assess
the spill and determine appropriate response, which may include conducting
mitigation and containment activities. The first personnel who arrive have the
responsibility of protecting public health and safety to the maximum extent possible.
If it is determined that the overflow is not EVWD’s responsibility, however there is
imminent danger to public health, public or private property, or the quality of waters
of the State, then emergency action should be taken by EVWD’s crew until the
responsible party assumes the responsibility.
The response crew should take the following actions upon arrival at an overflow
location:
Determine the cause of the overflow;
Take immediate action to stop the overflow. If an overflow on private property
threatens public health, measures will be taken to protect public health;
Identify and request any needed assistance or resources to determine the overflow
cause and prevent further discharge;
Estimate volume of the SSO to the nearest 1,000 gallons;
Determine if private property or waters of the State are affected; and
Request additional personnel, materials, supplies, or equipment that will expedite
and minimize the impact of the overflow.
3.4.2 Cleanup
Sewer overflow sites must be thoroughly cleaned after an overflow event such that no
identifiable residue remains, such as sewage solids, rags, and other debris. Solids and
debris must be collected for proper disposal.
In order to properly clean up an SSO and mitigate potential effects, several actions
may be taken, including but not limited to:
Application of absorbent material;
Excavation and disposal of affected soil and used absorbent;
Flushing of the overflow site with clean (generally potable) water;
Application, containment and recovery of any chlorinated wash-down water; and
Return of all wash-down water to the sewer.
Section 3
Emergency Response Plan
3-7
Disinfection may be required in instances where a ponded area of sewage cannot be
pumped dry or sewage has mixed with additional standing water. Disinfectants may
include bleach or high-test hypochlorite (HTH). A dosing of 10 to 12 ounces of HTH
per 100 square feet of pond surface is generally appropriate for relatively shallow
ponds. Deeper ponds may require higher dosages, which must be determined by
EVWD staff, the local health department, or the local water quality authority.
Chlorine products are not acceptable for use in a body of water containing fish or
other aquatic life, unless the local wildlife management authority has specifically
instructed otherwise.
In cases where complete recovery of sewage is not practical and severe oxygen
depletion is expected in existing surface waters, the use of portable aerators may be
required.
3.4.3 Public Notification
In the event of a sewer overflow, EVWD’s responsible parties will assess the situation
and will determine the need to post notices of polluted surface water bodies or
ground surfaces in order to protect public health. Notices may only warn of potential
public health risks due to sewage contamination, but do not necessarily prohibit the
use of the affected land or water for recreation, unless otherwise stated. The postings
must be displayed for five days.
Public notification may include signs, hangers on the front doors of potentially
affected residences and businesses, or pre-scripted news releases to the printed or
electronic news media for immediate publication or airing on local radio and/or
television stations as appropriate.
3.4.4 Traffic and Crowd Control
Traffic and crowd control measures vary based on the size and potential impact of the
overflow event as stated in the SSMP regulations. When appropriate, local police, fire
department, and City contacts should be notified to aide in addressing traffic and
crowd control issues. These contacts are available for the Sewer Collection System in
Appendix B. The spill amounts, as defined in the SSMP regulations (see also section
4.4.1 and Appendix C, and traffic controls to be employed by EVWD are:
Small Spill (Less than 1,000 gallons)
- Setup traffic cones to direct traffic from spill area
- Use staff personnel to control traffic and pedestrians
Medium Spill (Greater than or equal to 1,000 gallons and less than 10,000 gallons)
- Perform lane closures as needed.
- Close any affected entrances or exits from all public and private facilities.
Section 3
Emergency Response Plan
3-8
- Place proper signage for any lane closures including contaminated area signs.
- Inform local law enforcement and/or fire department of lane/road closures
and traffic control.
- Use caution tape and barricades to protect pedestrians from contaminated
areas.
Large Spill (Greater than or equal to 10,000 gallons)
- Inform local police and sheriff’s department of any law enforcement needed
for road closures and traffic control.
- Inform local fire department of lane and road closures.
- Use signage to inform public of potential hazards to public health and safety.
- Block public access to hazards using barricades, cones and caution tape.
3.4.5 Monitoring
In the event of a sewer overflow reaching receiving waters, Standard Operating
Procedures (SOPs) should be used for the testing of receiving waters to assess the
qualitative and quantitative extent (pollutant load) of the discharge, determine the
effectiveness of the containment and cleanup, and assess when the discharge of
pollutants no longer poses a health or water quality concern. Water quality testing
will be performed by EVWD contracting a State approved laboratory, who will
conduct the sampling and analysis and will develop a report.
Water quality analyses should be performed by approved methods at the lowest
detection limit that may be achieved based on the water sample and potential matrix
interferences. This may require some samples near the point of release to be analyzed
by wastewater methods that have higher detection limits and are capable of
processing “dirty” matrices. Samples should be representative of the affected area and
should be collected at or near the point of discharge from the sewer line and locations
downstream. The frequency of monitoring should ensure capture of appropriate flow
and water quality conditions, and should continue until ambient (pre-spill) conditions
are restored in the river and downstream recharge basins, if they were impacted by
the SSO event.
A general description of the monitoring procedures for SSO impacted receiving
waters includes the following activities:
Sample receiving waters upstream of the SSO discharge point using drinking
water analysis methods to provide a snapshot of ambient (pre-spill) conditions;
Sample receiving waters immediately downstream of the SSO discharge point
using wastewater analysis methods;
Section 3
Emergency Response Plan
3-9
Continue sampling downstream of the SSO discharge point at periodic locations
using wastewater and/or drinking water analysis methods to verify the extent of
the SSO plume within the receiving waters (frequency and distance between
sampling locations will vary with the size of the SSO); and
Continue sampling receiving waters using wastewater analysis methods at
periodic time intervals until ambient (pre-spill) conditions have been restored
(intervals for sampling locations will vary with the size of the SSO and the extent
of the cleanup efforts).
Appendix D shows a list of parameters to be analyzed and a sampling location
diagram. The information is from “Best Management Practices for Sanitary Sewer
Overflow (SSO) Reduction Strategies” developed by the Central Valley Clean Water
Association (CVCWA) and the Bay Area Clean Water Agencies (BACWA) in late
2009.
3.5 Emergency Operations
3.5.1 Bypass Pumping
Manhole-to-manhole bypass pumping is the anticipated method of emergency
response for routing Sewer Collection flows around failed segments of the sewer line.
If the manholes within the subject sewer lines are accessible in the event of a failure,
these bypass pumping systems would be capable of routing effluent through an
alternate conduit from manhole(s) upstream of the failure to manhole(s) downstream
of the failure, thereby isolating the problematic section of the sewer line. Several items
must be considered when planning for bypass pumping operations including:
Peak and average flow rates that will require pumping after flow minimization
efforts have occurred;
Pump site access at both the suction and discharge points;
Pipeline alignment, including traffic control and crossings of either roadways or
driveways;
Availability of equipment;
Time required to install equipment; and
Coordination with local jurisdictions.
To the maximum extent possible, pre-event coordination with local jurisdictions
should occur through the use of the District’s Mutual Aid Agreements, such as
CalWarn and ERNIE, and coordination with Caltrans and potentially affected Cities.
Section 3
Emergency Response Plan
3-10
3.5.2 Pump and Haul Initial Response
As described in Section 2.1, the nature of the Sewer Collection flows requires strategic
SSO emergency response procedures for EVWD. Liquid and debris recovered by
vacuum truck from a Sewer Collection System SSO may be discharged for disposal
into any of the surrounding domestic sanitary sewer systems.
Typical pump and haul initial response activities for a Sewer Collections System SSO
would include:
Response crews and vacuum truck equipment arrive at the SSO site;
Vacuum truck recovery of SSO and wash down water;
Haul recovered SSO liquid, debris and wash down water into the collection
system;
Address traffic control and access to discharge point along the sewer lines;
Connect vacuum truck to designated manholes; and
Discharge recovered SSO liquid, debris and wash down water into the collection
system.
3.5.3 Additional Emergency Measures for Flow Reduction
Under scenarios of multiple, complex, or difficult-to-access SSO causing failures,
significant time may pass before permanent repairs may be fully executed. During
this time, additional temporary bypass pumping systems would need to be
implemented by EVWD, as would other contingency plans to minimize sewer
pipeline flows and further damage and SSOs. These additional plans may include
limitations on upstream discharges, a limitation on new discharge permits or
increased discharge flows for an existing permit, and/or a temporary halt to the
construction of new connection laterals to the Sewer Collection System.
3.6 Vendors, Suppliers, and Response Contractors
Whenever possible, EVWD resources will be utilized to respond to an overflow
emergency. However there may be times when resources are insufficient and the
District will seek external help from their mutual aid agreements such as CalWarn
and Ernie, or vendors, suppliers, and response contractors may be used. To the extent
possible, EVWD should consider vendors, suppliers, and response contractors that
have been fully trained in SSO response procedures and protocol.
During smaller or less critical SSO causing emergencies, EVWD may choose to
function as the general emergency response contractor and provide the required on-
site labor and equipment. During larger or more complex emergency situations
and/or in the event of reduced pump and pipe inventories at contractor yards,
multiple bypass pumping (and other) contractors may need to coordinate their efforts
Section 3
Emergency Response Plan
3-11
and share equipment and supplies. Appendix B provides a list of local vendors,
suppliers, and response contractors that may be called upon during an SSO
emergency in the Sewer Collection System.
It is anticipated that a bypass pumping contractor will be able to mobilize to the site
with the necessary pumps and associated piping as soon as possible following a
confirmed failure that is causing an SSO. In this scenario, the contractor would
function as the general emergency response contractor with oversight from EVWD.
The vendors and suppliers identified in Appendix B have been organized to fit the
SEMS/NIMS resource typing system, which uses definitions of category, kind,
components, metrics, and type to organize resources that may be called upon in the
event of an emergency. Table 3-1 provides the breakdown of EVWD vendors,
suppliers, and response contractors in the SEMS/NIMS format.
Table 3-1
NIMS Resource: EVWD SSO Response/Repair Team
Category:
Operations and Engineering:
Emergency repair of water and
wastewater treatment facilities
Kind:Team - SSO Response
Component Metrics Type
External Support
Team Bypass Pump Contractors
External Support
Team Pipe Subcontractors
External Support
Team Miscellaneous Subcontractors
Waste Disposal; Chlorination and
Disinfection; Cleaning and Chemical
Cleaning; Blasting; Railroad Construction;
Pest & Termite Control; Environmental
Mitigation / Abatement Contractors
Rental Equipment Temporary Facility Rental
Pipeline; Hot Taps and Stopples; Piping /
Mechanical; Fire Protection Systems;
Plumbing; Pipe and Equipment Cleaning;
Fiberglass Installation; Pipe Lining
Systems
Rental Equipment Construction Equipment Rental
Materials Piping Material Suppliers
Section 4
Sanitary Sewer Overflow Reporting
4-1
Section 4
Sanitary Sewer Overflow Reporting
4.1 Overview of Online Reporting Procedures
The online spill reporting system is hosted, controlled and maintained by the State
Water Board at http://ciwqs.waterboards.ca.gov. This online database is part of a
secure site that is accessed by unique usernames and passwords which are obtained
by registering for an SSO Database account through the California Integrated Water
Quality System (CIWQS). In addition to enrolling for an account, a “Collection System
Questionnaire” must be completed and updated at least once every 12 months.
Online SSO database users under the Santa Ana Regional Water Quality Control
Board (Region 8) received CIWQS User Identification (ID) numbers and passwords by
December 1, 2006. The WDR requires Region 8 users to begin reporting all SSOs on
January 2, 2007 (State Water Resources Control Board, September 2006).
4.2 Sanitary Sewer Overflow Categories
The Monitoring and Reporting Program (MRP) breaks down SSOs into four
categories, described in Table 4-1.
For any Category 1 SSO greater than or equal to 1,000 gallons that results in a
discharge to a surface water, or spilled in a location where it probably will be
discharged to surface water, must be reported to the California Office of Emergency
Services (Cal OES) as soon as possible but no later than 2 hours after (A) knowledge
of the discharge, (B) notification is possible, and (C) notification can be provided
without substantially impeding cleanup or other emergency measures.
Table 4-1
SSO Categories
Category Description
1
Any volume of untreated or partially treated wastewater discharge and
Reaches surface water and/or drainage channel tributary to a surface water; or
Reaches a Municipal Separate Storm Sewer System and are not fully captured
and returned to the sanitary sewer system or not otherwise captured and
disposed of properly.
2
Discharges of untreated or partially treated wastewater of 1,000 gallons or more
resulting from a sanitary sewer system failure or flow condition that does not
reach surface water or drainage channel or unless the entire SSO discharged to
the storm drain system is fully recovered and disposed of properly.
3 All other discharges of untreated or partially treated wastewater resulting from a
sanitary sewer system failure or flow condition.
Private
Lateral
Sewage discharges that are caused by blockages or other problems within a
privately owned lateral.
Section 4
Sanitary Sewer Overflow Reporting
4-2
4.3 Sanitary Sewer Overflow Reporting Timeframes
Reporting timeframes for each category or occurrence of SSO are summarized in
Table 4-2.
Table 4-2
Reporting Timeframes for SSO Categories
SSO Category Reporting Requirements
Category 1 and
Category 2
Draft Report shall be submitted to the CIWQS Online SSO Database
within 3 business days of becoming aware of SSO.
Final Certified Report Shall be certified through the CIWQS Online SSO
Database within 15 calendar days of the end date of the SSO.
Category 3
Shall be reported to the CIWQS Online SSO Database and certified within
30 Calendar days after the end of the calendar month in which the SSO
occurs.
Private Lateral SSO occurrence reported at utility’s discretion, unless overflow reaches
the public right-of-way.
None
30 calendar days after the end of each calendar month, or quarterly within
30 calendar days after the end of each quarter.
If there are no SSO’s during calendar month but a PLSD was reported a
“No Spill” certification statement should still be filed.
Category 1 SSOs must be reported as soon as:
EVWD has knowledge of the discharge;
Reporting is possible; and
Reporting can be provided without substantially impeding cleanup or other
emergency measures.
Initial reporting of a Category 1 SSO must be conducted through the Online SSO
System as soon as possible but no later than three business days after EVWD has
become aware of the SSO. A final certified report must be completed through the
Online SSO System within 15 calendar days of the conclusion of SSO response and
remediation. Additional information may be added to the certified report, in the form
of an attachment, at any time.
These reporting requirements do not preclude other emergency notification
requirements and timeframes mandated by other regulatory agencies (local County
Health Officers, local Director of Environmental Health, Regional Water Boards, or
the State’s Emergency Management Agency or State law.
Section 4
Sanitary Sewer Overflow Reporting
4-3
Category 2 SSOs must be reported within 30 days after the end of the calendar month
in which the SSO occurs (e.g. all SSOs occurring in the month of January must be
entered in the database by March 1st).
Private Lateral Sewage Discharges may be reported to the Online SSO Database based
upon EVWD’s discretion. If a Private Lateral Sewage Discharge is entered into the
database, EVWD must identify the sewage discharge as occurring and caused by a
private lateral, and a responsible party (other than EVWD), if known, should be
identified.
If no SSOs occur during the calendar month, EVWD must provide, within 30 days
after the end of each calendar month, a statement through the Online SSO Database
certifying that there were no SSOs for the designated month.
If the SSO Online Database becomes unavailable, all required information must be
faxed to the Regional Water Board office in accordance with the mandated time
schedules. All required information must be entered into the Online SSO Database as
soon as practical once it becomes available.
4.4 Mandatory Information to be Included in Sanitary Sewer
Overflow Reporting
The WDR requires that specific information be reported through the online database.
All information required to be provided, for all categories of SSOs that are reported, is
included in EVWD’s standard Sewer Stoppage/Overflow Report and Sewer response
Procedures. These documents are presented in the following pages.
Section 4
Sanitary Sewer Overflow Reporting
4-4
DATE: AM / PM
RECEIVED BY: CALLER'S NAME:
CALLER'S PHONE NO:
CALLER'S ADDRESS:
LOCATION OF OVERFLOW / STOPPAGE:
CROSS ST:
NAMES OF CREW MEMBERS DISPATCHED:
TIME:
DESCRIPTION OF COMPLAINT:
ACCOUNT NUMBER:
ACCOUNT LOGGED: Y / N BY:
DATE:
TIME ARRIVED: TIME DEPARTED: CREW:
MAINTENANCE WORK PERFORMED:
CAUSE OF STOPPAGE: OWNER'S PROBLEM: Y / N
CONDITIONS FOUND: OWNER CONTACTED: Y / N
SIZE OF LINE: LENGTH OF LINE:
GPS LATITUDE:
DATE:
SSO EVENT #:
OES CONFIRMATION #:
CALL OES ON ANY SPILL REACHING A STORM DRAIN OR
WATER WAY
REQUIRED INFORMATION BY ALL USERS
CALL RECEIVED:
First & Last Name Needed First & Last Name needed
FOR OFFICE USE
AM / PM
First & Last Name needed
SUPERVISOR'S SIGNATURE:
STOPPAGE
FIELD REPORT (FOR RESPONSE CREW)
UPSTREAM MH#: DOWNSTREAM MH#:
GPS LONGITUDE:
SIGNATURE:
SEWER STOPPAGE / OVERFLOW REPORT
EVWD
Section 4
Sanitary Sewer Overflow Reporting
4-5
(COMPLETE REMAINDER OF FORM IF AN OVERFLOW HAS OCCURRED)
TIME ARRIVED: TIME DEPARTED: CREW:
TIME OVERFLOW STARTED: TIME OVERFLOW STOPPED:
OVERFLOW DURATION: MINUTES
OVERFLOW FLOW: GAL/MIN
SIZE OF LINE: LENGTH OF LINE:
GPS LATITUDE:
DATE:
DESCRIBE CAUSE OF OVERFLOW:
DESCRIBE CLEANUP METHOD:
DESCRIBE HOW OVERFLOW QUANTITY WAS CALCULATED:
RECEIVING WATERS: YES NO
PICTURES TAKEN: YES NO BY:
SAMPLES TAKEN: YES NO BY:
LOCATION OF SAMPLES:
PROPERTY DAMAGE AND AFFECTED AREA: YES NO
DESCRIBE:
YES NO BYPASS PUMPING: YES NO
YES NO LINE CLEANED: YES NO
YES NO
SSO EVENT #:
OVERFLOW
FIELD REPORT (FOR RESPONSE CREW)
UPSTREAM MH#: DOWNSTREAM MH#:
GPS LONGITUDE:
SIGNATURE:
LOCATION:
SIGNS POSTED:
BARRICADED:
NOTIFY NEIGHBORS:
Section 4
Sanitary Sewer Overflow Reporting
4-6
REGULATORY AGENCIES NOTIFIED:
YES NO SPILL #:
YES NO SPILL #:
YES NO SPILL #:
OTHER: YES NO SPILL #:
CONTACTS / DETAILS:
FOLLOWUP MEASURES:
WORK ORDER #:
FREQUENCY OF EXISTING P/M PROGRAM:
LAST DATE P/M PERFORMED:
RECOMMENDATIONS ON HOW TO ELIMINATE FUTURE PROBLEMS:
REPORT COMPLETED BY: DATE:
SSO SUBMITTED BY: DATE:
SSO CERTIFIED BY: DATE:
DATE:
DATE / TIME:
RWQCB: DATE / TIME:
SSO EVENT #:
OES:
DATE / TIME:
SKETCH OF AREA: (INCLUDE MANHOLES, INTERSECTIONS, LOCATION OF STOPPAGE, ETC.)
CERTIFICATE #:
COUNTY HEALTH: DATE / TIME:
Section 4
Sanitary Sewer Overflow Reporting
4-7
PHONE #: (800) 852-7550
FAX #:
WEBSITE:http://www.oes.ca.gov
PHONE #: (916) 341 - 5250
FAX #: (916) 341 - 5252
WEBSITE:http://www.swrcb.ca.gov
PHONE #: (909) 384-5383 CELL #: (909) 379-2593
FAX #: (909) 384-5258
WEBSITE:http://www.sbcitywater.org/
PHONE #: (800) 782-4264
FAX #:
WEBSITE:http://www.co.san-bernardino.ca.us/pubhlth/
PHONE #: (909) 387-7986
FAX #:
WEBSITE:http://www.co.san-bernardino.ca.us/fl ood/
Michael Placentia
Environmental Control Section, Grease Only (FOG)
COUNTY OF SAN BERNARDINO DEPARTMENT OF HEALTH
STATE WATER RESOURCES CONTROL BOARD
CITY OF SAN BERNARDINO MUNICIPAL WATER DEPARTMENT
COUNTY OF SAN BERNARDINO FLOOD CONTROL DISTRICT
STATE GOVERNOR'S OFFICE OF EMERGENCY SERVICES
Section 4
Sanitary Sewer Overflow Reporting
4-8
Sewer Response Procedures
When a sewer call is received by Customer Service, the sewer call is logged
into the customer’s account and the customer service representative fills out
the “for office use” section of the Districts Sewer Response Form. The sewer
crew is then notified to respond to the incident, and the form is sent to the
Customer Service Supervisor for review to ensure the form has been
completely filled out with the customer’s information and that the field crew has
been notified. The Customer Service Supervisor then initials the form and
forwards it to Martha Duran or Brenda Van Meter. If away from their desk the
Customer Service Supervisor is required to notify Martha Duran or Brenda Van
Meter immediately by contacting them on their cellular phone. (See numbers
below)
1. Field personnel responding to the call will indicate what type of work
was done on the form. If the call is a stoppage, only the “stoppage” section of
the form is filled out. If the call is a sewer overflow, only the “overflow” section
of the form is filled out. When the work is completed the form is forwarded to
Martha Duran or Brenda Van Meter for processing. If the field personnel find a
“sewer overflow”, sewage flowing out of a manhole and into the street or
sewage flowing onto the ground from a pipe or any other structure, then field
personnel will contact Martha Duran or Brenda Van Meter immediately, either
at their extension or by contacting them on their cellular phone. Contact with
Martha Duran or Brenda Van Meter must be made on all “overflows” 24hrs a
day, including weekends and holidays.
Martha Duran or Brenda VanMeter will notify Kerrie Bryan, Risk and Safety
Manger, who will intern notify the Districts management immediately.
Gerald Sievers, Tom Holliman or Mike Maestas will insure that the certification
of the overflow report is completed within the allowed timeframe and that the
monthly reports are completed.
Employee Cell Number Home Number
Gerald Sievers (909) 772-5169
Mike Maestas (909) 266-6744
Tom Holliman (909) 573-6802 (909) 393-0300
Brenda Van Meter (909) 772-5163
Martha Duran (909) 208-9430 (909) 350-8535
Section 4
Sanitary Sewer Overflow Reporting
4-9
Sewer Response Procedures for Upper Management
2. Martha Duran or Brenda Van Meter will report the “sewage overflow” to
the State Water Resources Control Board by logging into the California
Integrated Water Quality System (CIWQS), web-based reporting
program, within three (3) working days of receiving the confirmation of a
“sewer overflow” report or within twelve (12) hours of the sewage
reaching a water way.
3. Gerald Sievers, Tom Holliman or Mike Maestas must log into the
CIQWS reporting site within fifteen (15) working days to certify the
report to the State.
Sewer overflows that reach a State waterway, such as a creek bed, or
concrete channel, (such as a flood control channel) must be reported to
the California Water Resources Board, State OES, San Bernardino
County Flood Control, and San Bernardino County Public Health
Officer, by telephone within two (2) hours of the District’s knowledge of
sewage reaching a waterway. An overflow report must be reported to
the CIWQS within twelve (12) hours. Gerald Sievers, Tom Holliman or
Mike Maestas must certify the report within twenty-four (24) hours of
the District’s knowledge of the overflow.
4. All sewer stoppage/overflow form/reports will be given to Martha Duran
or Brenda Van Meter for scanning into the sewer file in Laserfiche. All
hard copies will be filed in Engineering.
Employee Cell Number Home Number
Gerald Sievers (909) 772-5169
Mike Maestas (909) 266-6744
Tom Holliman (909) 573-6802 (909) 393-0300
Brenda Van Meter (909) 772-5163
Martha Duran (909) 208-9430 (909) 350-8535
Section 4
Sanitary Sewer Overflow Reporting
4-10
4.4.1 SSO Volume
In order to complete the online reporting forms, it is necessary to calculate the volume
of sewage that has been discharged outside of the sanitary sewer system. There are
several methods for calculating the number of gallons discharged during a sanitary
sewer overflow event and the appropriate method is dependent upon the
circumstances surrounding the specific SSO; some are mentioned below.
If the sewage has discharged to a rectangular ponded area, the volume of the
discharge may be calculated as:
348.7*)(*)(*)(
ft
gallonsftDepthftWidthftLengthVolume
If the ponded area is circular, a factor of 0.7 is multiplied by the above result to
account for the proportional difference between a rectangle and circle having the
same side and diameter length.
If an overflow has discharged to the storm drain system, the volume must be
calculated by using an estimate of the sewage that was flowing in the sanitary sewer
system, based on the number of service connections multiplied by the duration of the
overflow. In a traditional sanitary sewer system, a rough estimate of 200 gallons is
contributed per household lateral every 24 hours.
If the SSO is still occurring when the response crew arrives it may be possible to
estimate the volume of sewage that has been released, based on the flow multiplied
by the duration of the overflow, using the orifice equation to determine flow:
ghCaQ2
Where,
Q = flow of fluid from a hole, ft3/s
C = coefficient of discharge
a = area of the hole, ft
g = gravity (32.2 ft/s)
h = height of the fluid above the cover, ft
C = C v * C c , typically between 0.608 and 0.639
C v = coefficient of velocity, ranging from 0.954 for ¾” orifice to 0.991 for 2½”
orifice
C c = coefficient of velocity, ranging from 0.67 for ¾” orifice to 0.614 for 2½”
orifice
See also Appendix C for additional volume estimation templates and information.
5-1
Section 5
Record Keeping and Certification
5.1 Record Keeping
Existing EVWD procedures for records filing and retention shall be followed unless
otherwise mandated by the WDR. The WDR mandates that individual SSO records
shall be maintained by EVWD for a minimum of five years from the date of the SSO.
This period may be extended when requested by a Regional Water Board Executive
Officer. All records must be made available for review upon State or Regional Water
Board staff’s request.
The records of SSOs that must be retained include, but are not limited to:
Record of Certified report, as submitted to the online SSO database;
Service call records and complaint logs of calls received by EVWD
SSO calls;
SSO records;
Steps that have been and will be taken to prevent the SSO from recurring and a
schedule to implement those steps;
Work orders, work completed, and any other maintenance records from the
previous 5 years which are associated with responses and investigations of system
problems related to SSOs;
A list and description of complaints from customers or others from the previous 5
years; and
Documentation of performance and implementation measures for the previous 5
years.
If water quality samples are required by an environmental or health regulatory
agency or State law, or if voluntary monitoring is conducted by EVWD or its agent(s),
as a result of any SSO, records of monitoring information shall include:
The date, exact place, and time of sampling or measurements;
The individual(s) who performed the sampling or measurements;
The date(s) analyses were performed;
The individual(s) who performed the analyses;
The analytical technique or method used; and
Section 5
Record Keeping and Cerification
5-2
The results of such analyses.
All monitoring instruments and devices that are used to fulfill the prescribed
monitoring and reporting program must be properly maintained and calibrated by
the appropriate laboratory as necessary to ensure their continued accuracy.
5.2 Certification
All final reports must be certified by an authorized person as required by Provision J
of the WDR. Authorized persons for EVWD are the General Manager, Administrative
Manager, and the Safety and regulatory Affairs Director.
For the purposes of electronic reporting, an electronic signature and accompanying
certification, which is in compliance with the Online SSO database procedures, meet
this certification requirement.
6-1
Section 6
Training and Follow-up Plans
6.1 Training
EVWD staff and contractors should be aware of and properly trained to implement
the provisions and procedures of the OERP. Staff must fully understand the response
protocol for SSO events and should be notified of any changes to the OERP,
particularly annual updates that may be made to the report. If major response
protocols are revised, staff should be retrained to assure full understanding of SSO
emergency response protocol. Lack of training can lead to a slower and less effective
response during an emergency event.
The State Water Board has signed a memorandum of agreement (MOA) with the
California Water Environment Association (CWEA) to develop a training course in
response to the requirements of the WDR. The course is intended to educate
participants about the terms of the WDR and use of the online SSO database, as well
as development of an SSMP. Training is conducted using a team format where
participants will work through case studies and enter data into a database simulation
via laptops. Current EVWD response staff completed the training in November 2006.
Additional follow-up training and refresher sessions on the various procedures were
held in January and February of 2007, April 2008, and April 2009. Refresher sessions
will continue to be held yearly. The Safety and Regulatory Affairs Director is
responsible for ensuring all training is conducted.
In addition, field training should occur to prepare response crews for conditions that
will be encountered during an overflow emergency event. Field training activities
should include a mock clean up and other exercises of procedures that the response
crews may need to perform.
6.2 Follow-up Plans
Specific field conditions and emergency response personnel and/or procedures may
change over time. As such, this OERP must be treated as a living document and be
updated on an annual basis. At a minimum, phone numbers and forms must be
updated, and a review of the procedures must be conducted. Plan performance
should also be checked on an annual basis. Pre-event planning involves reviewing
and updating the contractors and suppliers list, equipment requirements, and the
notification and communications protocol described in this document.
R-1
References
American Public Works Association. “Preparing Sewer Overflow Response Plans: A
Guidebook for Local Governments.” January 1999.
California Water Environment Association (CWEA). “Sanitary Sewer Overflows –
Waste Discharge Requirements Training.” Accessed: September 27, 2006. Available
at: http://www.cwea.org/et_ssowdr.shtml
CDM. “East Valley Water District (EVWD) Emergency Response Plan.” October, 2006.
Federal Emergency Management Agency. “NIMS Basic: Resource Typing System.”
March 24, 2006.
Federal Emergency Management Agency. “NIMS Basic: Incident Command System.”
March 27, 2006.
Inland Empire Utilities Agency. “Sanitary Sewer Overflow Unified Response
Guidance Plan.” July 2003.
Psomas. “East Valley Water District Wastewater Collection System Master Plan.”
2002.
State Water Resources Control Board. “Monitoring and Reporting Program No. 2006-
0003-DWQ, Statewide General Waste Discharge Requirements for Sanitary Sewer
Systems.” May 2, 2006.
State Water Resources Control Board. “Order No. 2006-0003-DWQ, Statewide General
Waste Discharge Requirements for Sanitary Sewer Systems.” May 2, 2006.
State Water Resources Control Board. “Sanitary Sewer Overflow Program.”
Accessed: September 2006. Available at: http://www.swrcb.ca.gov/sso/index.html
Western Municipal Water District. “Emergency Response and Recovery Plan.”
January 2005.
G-1
Glossary of Terms/Acronyms
CIWQS - California Integrated Water Quality System
CMLC - Cement Mortar Lined and Coated
CRC - California Rehabilitation Center
CWA – Federal Clean Water Act
CWEA - California Water Environment Association
DHS – Department of Health Services
DWP – Department of Water and Power
ERP - Emergency Response Plan
GPS – Global Positioning System
HDPE - High Density Polyethylene Pipe
HTH - High-Test Hypochlorite
ID - CIWQS User Identification
MOA - Memorandum of Agreement
MRP - Monitoring and Reporting Program
NIMS - National Incident Management System
NPDES – National Pollutant Discharge Elimination System
OERP - Overflow Emergency Response Plan
OES - Office of Emergency Services
POTW – Publicly-Owned Treatment Works
PVC - Polyvinyl Chloride
RCP - Reinforced Concrete Pipe
RCPP - Reinforced Concrete Pressure Pipe RWQCB – Regional Water Quality Control
Board
SOP – Standard Operating Procedure
Glossary of Terms/Acronyms
G-2
SSMP - Sewer System Management Plan
SSO - Sanitary Sewer Overflow
SWRCB – State Water Resources Control Board
TDS - Total Dissolved Solids
USACE - U.S. Army Corps of Engineers
USEPA - United States Environmental Protection Agency
VCP - Vitrified Clay Pipe
WDR - Statewide General Waste Discharge Requirements for Sanitary Sewer Systems
WWTP - Wastewater Treatment Plant
Appendix A
Police, Fire Department, and City Contacts for EVWD
Police, Fire Department, and City Contacts
Agency/Entity Phone No.
City of Highland 909-864-6861
Police Department 909-425-9793
Fire Department CDF Station 1 909-862-3031
Fire Department CDF Station 2 909-862-1760
Fire Department CDF Station 3 909-884-4100
City Engineer 909-864-6861 Ext 240
City of San Bernardino 909-384-5211
Police Department 909-384-5692
Fire Department 909-384-5286
Municipal Water Department (24hr) 909-384-5141
Development Services 909- 384-5057
City of Redlands 909-798-7655
San Bernardino County 888-818-8988
Sheriff Department 909-387-3545
Sheriff Department (24 Hrs) 909-387-8313
Highway Patrol 909-383-4247
S. B. County Fire Department 909-387-5974
Flood Control 909-387-7995
Environmental Health Services Protection Program (24 Hrs) 800-472-2376
Office of Emergency Services (24-Hr)909-356-3931
Local 909-356-3998
Regional 562-795-2900
California Utilities Emergency Association 916-845-8510
Bear Valley Mutual Water Co. 909-793-4901
San Bernardino Valley Municipal Water District 909-387-9200
City of San Bernardino Fire Stations
Station Address Telephone
Station #221 200 East 3rd Street 909-384-5207
Station #222 1201 West 9th Street 909-384-5200
Station #223 2121 Medical Center Drive 909-384-5400
Station #224 2641 North "E" Street 909-384-5402
Station #225 1640 Kendall Drive 909-384-5403
Station #226 1920 Del Rosa Avenue 909-384-5406
Station #227 282 West Fortieth Street 909-384-5407
Station #228 3398 East Highland Avenue 909-384-5408
Station #229 202 Meridian Avenue 909-384-5409
Station #230 502 South Arrowhead Avenue 909-384-5410
Station #231 450 Vanderbilt Way 909-384-5299
Station #232 6065 Palm Ave 909-384-5286
Station #233 165 South Leland Norton Way 909-382-7287
Appendix B
Contractors and Suppliers
Emergency Contact List - Contractors
Merlin Johnson Construction Inc.
PO Box 777
Mentone, CA 92359
Daytime Number: 909-794-7702
Emergency Contact: Merlin Johnson
Emergency Number: 909-322-6061
Legend Pump & Well Service Inc.
1324 Rialto Avenue
San Bernardino, CA 92410
Daytime Number: 909-384-1000
Emergency Contact: Keith Collier
Cellular Number: 951-830-1355 (24hr.)
Law Plumbing Company
32312 Dunlap Avenue
Yucaipa, CA 92399
Emergency Contact: Ken Walton
Cellular Number: 909-446-8809
Home Number: 909-790-0082
Courtney’s Electrical.
27202 3rd Street
Highland, CA 92346
Daytime Phone: 909-862-5335
Emergency Contact: Val
Home Number: 909-792-7515
E.S Babcock Laboratories
6100 Quail Valley Court
Riverside, CA 92507-0704
Daytime Number: 951-653-3351
Clinical Lab of San Bernardino
21881 Barton Road
Grand Terrace, CA 92313
Daytime Number: 909-825-7693
Emergency Contact: Bob Glaubig
Swains Electric Motor Service
400 E. Devonshire
Hemet, CA 92543
Daytime Number: 951-929-3411
Advanced Telemetry Systems (ATSI)
PO Box 461659 Escondido, CA 924046
Daytime Number: 760-738-6804
Emergency Contract: Paul Johnson
Tri County Pump Company
241 S. Arrowhead
San Bernardino, CA 92408
Emergency Contact: Andy Bradbury
Daytime Number: 909 888-7706
Cellular Number: 909 499-7124
Brithinee Electric
620 South Rancho Ave
Colton, CA
Daytime Number: 909-825-7971
Chem Tech
Fullerton, CA
Daytime Number: 714-524-8222
Emergency Contact: Rocky Zoeter
Phone Number: 714-350-5981
Evans Hydro
Rancho Dominguez, CA
Phone Number: 310-608-5801 (24 Hrs)
Emergency Contact: Kim
Big Sky Electric Inc.
601 S. Milliken Ave., Suite R
Ontario, CA 91761
Emergency Contact: John Phillips
Daytime Number: 909 390-7215
Cellular Number: 909 952-6945
Malcom Enterprises
PO Box 2510
Running Springs, CA 92382
Daytime Number: 909-867-7058
Emergency Contact: Jeff Malcom
Cellular Number: 909-844-2155
Emergency Contact List – Suppliers
Inland Water Works
PO Box 2246
San Bernardino, CA 92406
Daytime No. 909-883-8941
Emergency Contact: Greg Spears
Cellular Number: 909-322-0208
Home Number: 909-335-7062
Emergency Contact: Jeff Spears
Cellular Number: 909-322-0210
Home Number: 909-864-0288
Northwest Pipe
12351 Rancho Road
Adelanto, CA 92301
Daytime Number: 760-246-3191
Emergency Contact (Corona): Joe Musil
Cellular Number: 951-736-4681
Fax: 760-246-2292
Rain for Rent
6400 Fishcher
Riverside, CA 92507
Daytime No. 951-653-2171
Emergency Number: 951-653-2171
White House Sanitation
PO Box 891012
Temecula, CA 92580-1012
Day Time No. 909-943-1550
Emergency Number: 909-943-1550
HD Supply Waterworks
3155 N. Indian Avenue
Perris, CA 92571
Daytime Number: 951-657-6580
Fax Number: 951-657-7938
Emergency Contact: Mr. Paul Martinez
Cellular Number: 909-376-8917
Trench Shoring
636 East Rosecrans Avenue
Los Angeles, CA 90059 - 3507
Daytime No. 310-327-5554
Emergency Number: 1-800-423-4411
GE Power & Water
760 Shadowridge Drive
Vista, CA 92083
Daytime No. 760-685-8562
Emergency Contract: Daniel Kelly
Emergency Number: 760-305-0173
Hoffman Southwest Propipe
23311 Madero Street
Mission Viejo, CA 92691
Daytime No. 1-909-598-9743
Emergency Contact: Steve Powers
Emergency Number: 1-800-386-1497
Appendix C
Sample Templates for SSO Volume Estimation
Collection System Collaborative Benchmarking Group
Best Practices for Sanitary Sewer Overflow (SSO) Prevention and
Response Plan
Attachment D - Sample Templates for SSO Volume Estimation
Disclaimer:
This sanitary sewer overflow table was developed by Ed Euyen, Civil Engineer, P.E. No. 33955,
California, for County Sanitation District 1. This table is provided as an example. Other Agencies
may want to develop their own estimating tables.
TABLE 'A'
ESTIMATED SSO FLOW OUT OF M/H WITH COVER IN PLACE
24" COVER 36" COVER
Height of Min. Sewer Height of Min. Sewer
spout above S S O FLOW size in which spout above S S O FLOW size in which
M/H rim Q these flows M/H rim Q these flows
H in inches in gpm in MGD are possible H in inches in gpm in MGD are possible
1/4 1 0.001 1/4 1 0.002
1/2 3 0.004 1/2 4 0.006
3/4 6 0.008 3/4 8 0.012
1 9 0.013 1 13 0.019
1 1/4 12 0.018 1 1/4 18 0.026
1 1/2 16 0.024 1 1/2 24 0.035
1 3/4 21 0.030 1 3/4 31 0.044
2 25 0.037 2 37 0.054
2 1/4 31 0.045 2 1/4 45 0.065
2 1/2 38 0.054 2 1/2 55 0.079
2 3/4 45 0.065 2 3/4 66 0.095
3 54 0.077 3 78 0.113
3 1/4 64 0.092 3 1/4 93 0.134
3 1/2 75 0.107 3 1/2 109 0.157
3 3/4 87 0.125 3 3/4 127 0.183
4 100 0.145 4 147 0.211
4 1/4 115 0.166 4 1/4 169 0.243
4 1/2 131 0.189 4 1/2 192 0.276
4 3/4 148 0.214 4 3/4 217 0.312 6"
5 166 0.240 5 243 0.350
5 1/4 185 0.266 5 1/4 270 0.389
5 1/2 204 0.294 5 1/2 299 0.430
5 3/4 224 0.322 6" 5 3/4 327 0.471
6 244 0.352 6 357 0.514
6 1/4 265 0.382 6 1/4 387 0.558 8"
6 1/2 286 0.412 6 1/2 419 0.603
6 3/4 308 0.444 6 3/4 451 0.649
7 331 0.476 7 483 0.696
7 1/4 354 0.509 7 1/4 517 0.744
7 1/2 377 0.543 7 1/2 551 0.794
7 3/4 401 0.578 8" 7 3/4 587 0.845 10"
8 426 0.613 8 622 0.896
8 1/4 451 0.649 8 1/4 659 0.949
8 1/2 476 0.686 8 1/2 697 1.003
8 3/4 502 0.723 8 3/4 734 1.057
9 529 0.761 9 773 1.113
Collection System Collaborative Benchmarking Group
Best Practices for Sanitary Sewer Overflow (SSO) Prevention and
Response Plan
The formula used to develop Table A measures the maximum height of the water
coming out of the maintenance hole above the rim. The formula was taken from
hydraulics and its application by A.H. Gibson (Constable & Co. Limited).
Example Overflow Estimation:
The maintenance hole cover is unseated and slightly elevated on a 24” casting.
The maximum height of the discharge above the rim is 5 ¼ inches. According to
Table A, these conditions would yield an SSO of 185 gallons per minute.
This sanitary sewer overflow drawing was developed by Debbie Myers, Principal
Engineering Technician, for Ed Euyen, Civil Engineer, P.E. No. 33955, California,
of County Sanitation District 1.
FLOW OUT OF M/H WITH COVER IN PLACE
Height to be measured
Collection System Collaborative Benchmarking Group
Best Practices for Sanitary Sewer Overflow (SSO) Prevention and
Response Plan
Disclaimer:
This sanitary sewer overflow table was developed by Ed Euyen, Civil Engineer,
P.E. No. 33955, California, for County Sanitation District 1. This table is provided
as an example. Other Agencies may want to develop their own estimating
tables.
TABLE 'B'
ESTIMATED SSO FLOW OUT OF M/H WITH COVER REMOVED
24" FRAME 36" FRAME
Water Min. Sewer Water Min. Sewer
Height above S S O FLOW size in which Height above S S O FLOW size in which
M/H frame Q these flows M/H frame Q these flows
H in inches in gpm in MGD are possible H in inches in gpm in MGD are possible
1/8 28 0.04 1/8 49 0.07
1/4 62 0.09 1/4 111 0.16
3/8 111 0.16 3/8 187 0.27 6"
1/2 160 0.23 1/2 271 0.39
5/8 215 0.31 6" 5/8 361 0.52 8"
3/4 354 0.51 8" 3/4 458 0.66
7/8 569 0.82 10" 7/8 556 0.8 10"
1 799 1.15 12" 1 660 0.95 12"
1 1/8 1,035 1.49 1 1/8 1,035 1.49
1 1/4 1,340 1.93 15" 1 1/4 1,486 2.14 15"
1 3/8 1,660 2.39 1 3/8 1,951 2.81
1 1/2 1,986 2.86 1 1/2 2,424 3.49 18"
1 5/8 2,396 3.45 18" 1 5/8 2,903 4.18
1 3/4 2,799 4.03 1 3/4 3,382 4.87
1 7/8 3,132 4.51 1 7/8 3,917 5.64 21"
2 3,444 4.96 21" 2 4,458 6.42
2 1/8 3,750 5.4 2 1/8 5,000 7.2 24"
2 1/4 3,986 5.74 2 1/4 5,556 8
2 3/8 4,215 6.07 2 3/8 6,118 8.81
2 1/2 4,437 6.39 2 1/2 6,764 9.74
2 5/8 4,569 6.58 24" 2 5/8 7,403 10.66
2 3/4 4,687 6.75 2 3/4 7,972 11.48 30"
2 7/8 4,799 6.91 2 7/8 8,521 12.27
3 4,910 7.07 3 9,062 13.05
3 1/8 9,604 13.83
3 1/4 10,139 14.6
3 3/8 10,625 15.3 36"
3 1/2 11,097 15.98
3 5/8 11,569 16.66
3 3/4 12,035 17.33
3 7/8 12,486 17.98
4 12,861 18.52
4 1/8 13,076 18.83
4 1/4 13,285 19.13
4 3/8 13,486 19.42
Collection System Collaborative Benchmarking Group
Best Practices for Sanitary Sewer Overflow (SSO) Prevention and
Response Plan
The formula used to develop Table B for estimating SSO’s out of maintenance
holes without covers is based on discharge over curved weir -- bell mouth
spillways for 2” to 12” diameter pipes. The formula was taken from hydraulics
and its application by A.H. Gibson (Constable & Co. Limited).
Example Overflow Estimation:
The maintenance hole cover is off and the flow coming out of a 36” frame
maintenance hole at one inch (1”) height will be approximately 660 gallons per
minute.
This sanitary sewer overflow drawing was developed by Debbie Myers, Principal
Engineering Technician, for Ed Euyen, Civil Engineer, P.E. No. 33955, California,
of County Sanitation District 1.
FLOW OUT OF M/H WITH COVER REMOVED (TABLE "B")
Height to be measured
Collection System Collaborative Benchmarking Group
Best Practices for Sanitary Sewer Overflow (SSO) Prevention and
Response Plan
Note: This chart is based on a 7/8 inch diameter pick hole
Disclaimer: This sanitary sewer overflow table was developed by Ed Euyen, Civil
Engineer, P.E. No. 33955, California, for County Sanitation District 1. This table
is provided as an example. Other Agencies may want to develop their own
estimating tables.
TABLE 'C'
ESTIMATED SSO FLOW OUT OF M/H PICK HOLE
Height of SSO Height of SSO
spout above FLOW spout above FLOW
M/H cover Q M/H cover Q
H in inches in gpm H in inches in gpm
1/8 1.0 5 1/8 6.2
1/4 1.4 5 1/4 6.3
3/8 1.7 5 3/8 6.3
1/2 1.9 5 1/2 6.4
5/8 2.2 5 5/8 6.5
3/4 2.4 5 3/4 6.6
7/8 2.6 5 7/8 6.6
1 2.7 6 6.7
1 1/8 2.9 6 1/8 6.8
1 1/4 3.1 6 1/4 6.8
1 3/8 3.2 6 3/8 6.9 Unrestrained
1 1/2 3.4 6 1/2 7.0 M/H cover will
1 5/8 3.5 6 5/8 7.0 start to lift
1 3/4 3.6 6 3/4 7.1
1 7/8 3.7 6 7/8 7.2
2 3.9 7 7.2
2 1/8 4.0 7 1/8 7.3
2 1/4 4.1 7 1/4 7.4
2 3/8 4.2 7 3/8 7.4
2 1/2 4.3 7 1/2 7.5
2 5/8 4.4 7 5/8 7.6
2 3/4 4.5 7 3/4 7.6
2 7/8 4.6 7 7/8 7.7
3 4.7 8 7.7
3 1/8 4.8 8 1/8 7.8
3 1/4 4.9 8 1/4 7.9
3 3/8 5.0 8 3/8 7.9
3 1/2 5.1 8 1/2 8.0
3 5/8 5.2 8 5/8 8.0
3 3/4 5.3 8 3/4 8.1
3 7/8 5.4 8 7/8 8.1
4 5.5 9 8.2
4 1/8 5.6 9 1/8 8.3
4 1/4 5.6 9 1/4 8.3
4 3/8 5.7 9 3/8 8.4
4 1/2 5.8 9 1/2 8.4
4 5/8 5.9 9 5/8 8.5
4 3/4 6.0 9 3/4 8.5
4 7/8 6.0 9 7/8 8.6
5 6.1 10 8.7
Collection System Collaborative Benchmarking Group
Best Practices for Sanitary Sewer Overflow (SSO) Prevention and
Response Plan
The formula used to develop Table C is Q=CcVA, where Q is equal to the
quantity of the flow in gallons per minute, Cc is equal to the coefficient of
contraction (.63), V is equal to the velocity of the overflow, and A is equal to the
area of the pick hole.2 If all units are in feet, the quantity will be calculated in
cubic feet per second, which when multiplied by 448.8 will give the answer in
gallons per minute. (One cubic foot per second is equal to 448.8 gallons per
minute, hence this conversion method).
Example Overflow Estimation:
The maintenance hole cover is in place and the height of water coming out of the
pick hole seven-eighths of an inch in diameter (7/8") is 3 inches (3”). This will
produce an SSO flow of approximately 4.7 gallons per minute.
This sanitary sewer overflow drawing was developed by Debbie Myers, Principal
Engineering Technician, for Ed Euyen, Civil Engineer, P.E. No. 33955, California,
of County Sanitation District 1.
2 Velocity for the purposes of this formula is calculated by using the formula h = v squared / 2G, where h is
equal to the height of the overflow, v is equal to velocity, and G is equal to the acceleration of gravity.
FLOW OUT OF VENT OR PICK HOLE (TABLE "C")
Height to be measured
Collection System Collaborative Benchmarking Group
Best Practices for Sanitary Sewer Overflow (SSO) Prevention and
Response Plan
Flow Estimation Pictures
Appendix D
Sample Collection Guidelines (BACWA/CVCWA)
Development
Guidelines and
Procedures
July 2014
Development Guidelines and Procedures – July 2014 i
East Valley Water District
Development Guidelines
and Procedures
TABLE OF CONTENTS
1 ABOUT THE EAST VALLEY WATER DISTRICT ............................................................ 1
2 DEVELOPMENT PROGRAM .................................................................................. 2
3 ABOUT THE DEVELOPER’S GUIDELINE AND PROCEDURES .......................................... 3
4 DISTRICT FEES AND ADVANCE PAYMENT AGAINST ACTUAL COST (DEPOSIT) ................. 8
4.1 WATER CAPACITY CHARGES ..................................................................................................... 8
4.2 SEWER CAPACITY CHARGES ..................................................................................................... 8
4.3 ADVANCE PAYMENT AGAINST ACTUAL COST ............................................................................... 9
5 PRE-DESIGN PHASE ......................................................................................... 11
5.1 ABOUT THE DISTRICT’S STANDARDS MANUAL ........................................................................... 11
5.2 GENERAL NOTES & REQUIREMENTS ........................................................................................ 11
5.2.1 General ...................................................................................................................... 11
5.2.2 Definitions ................................................................................................................. 12
5.2.3 General Procedure .................................................................................................... 14
5.2.4 Requirements of Other Public Agencies ............................................................................... 16
5.2.5 Revising Approved Water and/or Sewer Improvement Plans .............................................. 17
5.3 WATER AND SEWER AVAILABILITY LETTER REQUESTS .................................................................. 17
5.4 WATER SUPPLY ASSESSMENTS ............................................................................................... 18
5.5 PRE-DESIGN MEETINGS ........................................................................................................ 18
6 DESIGN PHASE ................................................................................................ 19
6.1 PLAN-CHECK PROCESS .......................................................................................................... 19
6.2 ABOUT THE DISTRICT’S CONSTRUCTION AGREEMENT .................................................................. 20
7 CONSTRUCTION PHASE .................................................................................... 21
7.1 PRE-CONSTRUCTION MEETINGS FOR DEVELOPER-FUNDED PROJECTS ............................................. 22
7.2 REQUIREMENTS FOR PRE-CONSTRUCTION MEETING ................................................................... 23
7.3 VIDEO INSPECTION OF SEWER PIPE LINES ................................................................................. 24
7.3.1 Procedures for Video Inspection of Sewer Pipeline ............................................................. 24
7.4 USE OF SEWER PLUGS .......................................................................................................... 25
Development Guidelines and Procedures – July 2014 ii
TABLE OF CONTENTS (CONTINUED)
7.5 MANHOLE RING TOLERANCE VERIFICATION PROCEDURE ............................................................. 25
8 CLOSE-OUT PHASE .......................................................................................... 27
8.1 FINAL INSPECTION ............................................................................................................... 28
LIST OF APPENDICES
Appendix A Current Charges and Deposits
Appendix B Availability Letter Request Sample Letter Template
Appendix C Requirements and Procedures for Requests of Availability Letters
Appendix D Fire Flow and Hydraulic Analysis Requests
Appendix E Data Required for First Plan Check of Water and/or Sewer Plans
Appendix F East Valley Water District Plan Check Procedures
Appendix G Grant of Easement
Appendix H Determination of Inspection Deposits
Appendix I Development Agreement for Water and Sewer
Appendix J Acknowledgement of Policy for Improvements around District’s Facilities
Appendix K Items Required Prior To Scheduling Pre-Construction Meeting
Appendix L Certification of Streets to Final Grade
Appendix M Contractor’s Data Sheet
Appendix N Pre-Construction Meeting Agenda
Appendix O Manhole Ring Tolerance Verification Form
Appendix P Project Close-Out Checklist
Appendix Q Digital Disk Requirements and Formatting
Appendix R Tract/IP Final Inspection Sheet
Appendix S Atlas Map Updating Procedures for New Development
Development Guidelines and Procedures – July 2014 1
1 About the East Valley Water District
Founded in 1954, the East Valley Water District (District) is a Special District, governed by a 5-
member, elected, Board of Directors (Board). The District is responsible for providing water and
sewer for over 95,000 people and for maintaining 293 miles of water distribution mains, over
20,000 water service connections, and 215 miles of sewer collection mains within a service area
of just under 30 square-miles that encompasses all of the City of Highland, portions of the City
of San Bernardino and unincorporated areas of San Bernardino County.
Development Guidelines and Procedures – July 2014 2
2 Development Program
The Development Program is administered within the District’s Engineering Department
(Department). The program mission is to meet the water and sewer needs of development
occurring within the District’s service area through a comprehensive approach to planning,
design, and construction of required facilities. The Department is responsible for reviewing and
approving plans for construction, and construction inspection of water and sewer facilities for
Developer-funded projects (Project).
In addition, the Department is responsible for creating and maintaining project records and
tracking to facilitate and enhance efficiency and customer service. The Department maintains a
plan-check tracking system, available to Developers and their Engineers, to observe the status
of their current plan-check submittals. Additionally, the Department tracks all Developer-
funded project milestones throughout all phases of the Project to maintain quality control.
The Department maintains a Standards Manual which contains the District’s design Standards
and specifications for both the water and sewer systems. The Standards Manual was developed
to ensure that a consistent level of service is maintained in the process of planning, designing,
and constructing water and sewer facilities.
Developed separately, but for use in conjunction with the Standards Manual, the Development
Guidelines and Procedures (Guidelines) presents a description of the procedures and policies to
be followed during any Developer-funded project within the District.
Procedures for development of the water and/or sewer system are similar for Tract Map
developments, Parcel Map developments, and Plot Plan developments. Most of the procedures
and policy requirements within these Guidelines have been prepared for Tract Map
developments, but certain portions apply to all water and sewer system development work
within the District’s service area.
Development Guidelines and Procedures – July 2014 3
3 About the Development Guidelines and Procedures
The Guidelines were developed as a guide for persons and entities associated with the
establishment of new developments within the District. The Guidelines are applicable to
developers, design engineers, construction contractors, and other parties conducting
development activities within the District. The Guidelines will commonly refer to this group of
stakeholders as “Developer”.
The Guidelines contain descriptive preambles that describe the major phases of a project.
These introductory sections refer to procedures, forms, and ancillary information in the
appendices that the Developer will need to successfully complete a project. Additionally, a flow
chart is provided at the end of this section that highlights, in chronological order, the phases,
procedures, and milestones associated with a typical development project. The Development
Guidelines should not be used as a substitute for the District’s Standards Manual, but used in
conjunction with the most current version of the Standards Manual. The most current version
of the Standards Manual is available on the District’s website (www.eastvalley.org). The
Guidelines are organized into the following individual sections that mirror key phasing in the
development process:
1. Pre-Design
2. Design
3. Construction
4. Close-out
This phased approach provides Developers with a sequential and logical organization of
information and requirements that pertain to each phase. Through a common understanding
of these requirements, the Developer and the District can work together in identifying and
implementing the appropriate water and sewer facilities needed to support the proposed
development.
Development Guidelines and Procedures – July 2014 4
Another objective of the Guidelines is to clearly identify the responsibilities and financial
obligations of the Developer. The District will require that the Developer acknowledge that
they have read and understand the contents of both the Guidelines and the District’s Standards
Manual and that they will act in accordance with the policies and procedures contained in
them.
To initiate the development application process, the Developer must include the Request for
Sewer/Water Availability as part of the first submittal.
Development Guidelines and Procedures – July 2014 Page 5
Development Guidelines and Procedures – July 2014 Page 6
Development Guidelines and Procedures – July 2014 Page 7
Development Guidelines and Procedures – July 2014 Page 8
4 District Fees and Advance Payment Against Actual Cost
The District collects fees to offset the public-service cost of a new development. An
initial deposit of funds is applied to various phases of a project. These are essentially
User Fees levied in anticipation of use, for expanding the capacity of the existing water
and/or sewer system to accommodate additional demand and users. The “Advance
Payment Against Actual Cost” funds various functions such as plan-checking, inspection,
and other services required to implement the Project. The following sections provide a
description of water and sewer facility charges and advance payment against actual
cost.
4.1 Water Capacity Charges
The water capacity charges as shown in “Current Charges and Deposits” (Appendix A)
are used by the District to pay for infrastructure needed to provide water service to the
proposed development. The “Water Capacity Charge” is based upon the size of the
water meter and its corresponding capacity to deliver water flow to the customer.
These charges are used to fund that portion of the District’s water supply, treatment,
transmission, pumping, and storage capacities to serve the development. The “Meter
Installation” fee is the cost to provide the water meter. For a single-family dwelling
project only, the “Installation Charge” is the cost of having the water meter only
installed by the District. The Developer’s Contractor needs to install the service line,
angle meter valve and the meter box.
4.2 Sewer Capacity Charges
The sewer facility charges as shown in “Current Charges and Deposits” (Appendix A) are
used by the District to pay for related infrastructure to provide sewer collection service
to the proposed development. These charges are based on the development’s number
of “Equivalent Dwelling Units (EDU’s).” An EDU is a standard of measurement based on
Development Guidelines and Procedures – July 2014 9
the standard single family residence. The Sewer Collection Charge is based on the total
number of EDU’s calculated for the development. The City of San Bernardino Municipal
Water Department is responsible for calculating the EDU’s for sewer capacity, and the
Developer must contact its Engineering Department at (909) 384-5140 to start the EDU
calculation process. The Engineering Department will need to see the site and plumbing
plans for the project in order to calculate the total number of EDU’s that the project will
accumulate and need to be treated.
Once the City of San Bernardino Municipal Water Department has calculated the total
EDU’s, the District will then need to be supplied with a copy of the worksheet done by
an engineer for City of San Bernardino Municipal Water District. The District will then
use the worksheet to calculate the District’s sewer fees. These charges are used to fund
that portion of the District’s sewer collection system to provide sewer collection service
for the project. In addition to the District’s Sewer Facility Charges , the Developer will be
required to purchase treatment capacity from the City of San Bernardino Municipal
Water District, which treats the sewer flows collected by the District. The offices of the
City of San Bernardino Municipal Water District are located at 300 North “D” Street, San
Bernardino, CA 92418. After paying for treatment capacity, the City of San Bernardino
Municipal Water District will provide the Developer with a “Certification of Payment of
Sewer Capacity Fees”. This certificate must be submitted to the District prior to
finalizing the development package and approving the Developer’s sewer plans.
4.3 Advance Payment Against Actual Cost
The “Advance Payment Against Actual Cost” is a deposit against the cost to process the
development package through the District’s approval process, and is estimated based
on project requirements. It is important to note that the deposit may or may not be
adequate to complete all project processing tasks. For example, a project might require
more plan-check review because the initial plans and subsequent drafts lack details or
Development Guidelines and Procedures – July 2014 10
did not address prior comments. Some examples of project tasks requiring a deposit
include:
Water and/or Sewer Availability Determination
Hydraulic Analysis
Fire Flow Test
Plan-check
Inspection
Items submitted to the District for review must be complete and of required quality to
allow cost-efficiency and reduce the need to collect additional funds beyond the initial
deposit (as needed to complete tasks). Unused portions of the deposit will be refunded
back to the Developer. Should it be determined that the initial deposit is not adequate
to complete the task, additional funds will be requested and the subject task will be
suspended until additional funds are received.
Development Guidelines and Procedures – July 2014 11
5 Pre-Design Phase
The Pre-design Phase of a Developer-funded project starts when the Developer
approaches the District with a request for, and pays for a Water and/or Sewer
Availability Letter, and ends prior to submitting the first plan-check for District review.
5.1 About the District’s Standards Manual
Products, manufacturing techniques, construction methodologies, and District
operational and design parameters are constantly evolving and improving. As such, the
Standards Manual will be updated and revised periodically. It will be the responsibility
of the user of this manual to comply with the latest edition of the Standards Manual
which can be found on the District’s website (www.eastvalley.org).
5.2 General Notes & Requirements
5.2.1 General
If water and/or sewer service is desired within the District it can normally be provided
when the following conditions are met:
1. Developer designs, pays for the construction of, and has constructed and
dedicated the water and/or sewer facilities to the District, unless other
arrangements have been made, in accordance with the requirements of the
District. Water and/or sewer improvements must be provided in: (1) all
interior development streets; (2) all streets on the boundary of the
development (in order to provide for full frontage improvements); (3) any
off-site improvements required to provide water and/or sewer service to the
site.
2. Developer obtains and dedicates water and/or sewer right-of-way to the
District. Facilities must be in either dedicated public right-of-way or in
Development Guidelines and Procedures – July 2014 12
specially deeded easements to the District with a minimum width of 20 feet
for single pipelines, or 30 feet for water and sewer pipelines within the same
easement. Private roads must meet public street width requirements for
easement dedication purposes. No structures, buildings, fences, or other
obstructions can be constructed on these easements. The District's standard
“Grant of Easement” form (Appendix G) must be used and must be formally
accepted by the District pursuant to the “Certification of Acceptance of Grant
of Easement”.
3. Water facilities include water pipelines and related fittings and
appurtenances, and may also include additional offsite facilities such as
pumping stations, water storage tanks, pressure regulating stations, and
water transmission and distribution mains as are necessary to deliver water
to the development and to provide adequate pressure and capacity to such
development. Sewer facilities include sewer pipelines, fittings and
appurtenances, laterals and manholes as are necessary to provide sewer
service to the development.
4. The Developer makes the necessary financial arrangements with the District
to satisfy the above stated conditions.
5.2.2 Definitions
The following definitions are used throughout these Guidelines with the meanings
stated below:
1. The term “Board” means the Board of Directors of the East Valley Water
District.
2. The term "District" means the East Valley Water District. The term "Agent",
when used with reference to the District, includes the District's officers,
agents, consultants and employees.
3. The term "General Manager" means the General Manager of the East Valley
Water District as designated by the Board to have charge, supervision, and
Development Guidelines and Procedures – July 2014 13
administration of the East Valley Water District. The General Manager may,
at his option, designate a person or persons to represent him for inspecting,
and reporting on the work as it progresses.
4. The term "Contractor" means the construction company that enters into a
contract with the District, or the Developer, to furnish material, equipment,
and/or services, and the legal representatives of the construction company,
or their authorized agent. The Contractor must hold a valid Contractor's
license in accordance with the provisions of Division 3, Chapter 9 of the
Business and Professions Code of the State of California, including all
amendments.
5. The term "Engineer" means a California Registered Professional Engineer
designated by the District to provide general engineering supervision of the
work.
6. The term "Developer's Engineer" means the Registered Professional
Engineer designated by the Developer to design the proposed water and/or
sewer system facilities in accordance with the District’s rules, regulations and
standards.
7. The term "Owner Property" means any work site upon which the Contractor
is required to work under the contract including private property, property
owned in-fee by the District or upon which it holds an appropriate lease,
right-of-way, license, or encroachment permit.
8. The term "Developer" means the person, persons, or firm having legal
authority to enter into agreements with the District as related to work
performed within public rights of way and Public Utility Easements and
having legal responsibility of the Engineer and Contractor retained or
contracted with by Developer to perform the work.
9. The term "Owner" means the administrator of the Contract, which may be
the District or Developer of the overlying project or land development.
Development Guidelines and Procedures – July 2014 14
10. The term "County" means San Bernardino County, California.
11. The term "Contract" means the written agreement covering the
performance of the work including, but not limited to, the formal Contract,
bonds and insurance, notice inviting bids, bidder's plan for construction and
specifications, statement of experience, financial condition and references,
bidding sheet, certified data sheet, special requirements, and District
Standards (latest edition).
12. The term "Work" means the facilities that will be constructed or performed
under the Contract or permit, including furnishing of all labor and materials.
5.2.3 General Procedure
Procedures for the development of water and/or sewer systems are shown below. The
following are minimum procedures:
1. Developer submits two (2) copies of a project site map showing the
boundaries of the area requiring water and/or sewer service and requests a
water and/or sewer "Availability Letter" from the District. The appropriate
“Availability Letter” fee is paid to the District.
2. District staff reviews and approves or denies said service.
3. District issues water and/or sewer "Availability Letter(s)".
4. Developer enters into a Development Agreement with the District.
5. Developer has water and/or sewer plans prepared , meeting all District
specifications, by a California licensed civil engineer.
6. For a water system design, a fire flow application must be submitted and
appropriate fees paid. (Appendix D)
7. Developer's Engineer submits engineered drawings to the District as outlined
in Appendix F of the Guidelines, along with the appropriate deposit for the
first (1st) plan-check. Drawings must be submitted within two (2) years of
the issuance of the “Availability Letter”; otherwise, an updated “Availability
Development Guidelines and Procedures – July 2014 15
Letter” will be required and drawings will not be plan-checked until an
updated “Availability Letter” is issued.
8. Plan-checking process: District reviews and approves plans. The District's
approval of the Developer’s plans denotes that the Plans were prepared in
conformance with District Standards. The Developer’s Engineer will be
responsible for any errors, coordination with other facilities, and
interpretation of plans. All revisions and changes in the Plans must be
approved by the Engineer.
9. Developer pays deposits and necessary fees to the District.
10. Developer's Engineer submits original Mylar’s with all approval signatures to
the District.
11. Drawings must be re-submitted for first (1st) plan-check if over one (1) year
has elapsed from the previous plan-check submittal, and anytime if the tract
is split into separate tracts. Drawings approved by the District will be void 24-
months from the date of District’s signature. After 24-months the drawings
must be re-submitted for plan-checking (see above No. 7).
12. Developer contracts with an appropriately licensed Contractor.
13. Developer/contractor provides all bonds and insurance certificates to the
District, prior to the pre-construction meeting.
14. Developer/contractor coordinates a pre-construction conference with the
District.
15. District issues a "Notice-to-Proceed".
16. District inspects the construction of the facilities.
17. Developer's Engineer submits a complete set of "as-built" Mylar drawings
within thirty days after construction. Additionally, the District is provided a
submittal containing all project maps and land base information on a disk
along with the "as-built" Mylar drawings and AutoCAD drawings.
Development Guidelines and Procedures – July 2014 16
18. Developer provides the District with the final cost to construct all District
facilities (for District capitalization purposes).
19. District accepts improvement facilities and issues a "Notice of Final
Acceptance."
20. Developer dedicates the facilities to the District 12 months after the “Notice
of Final Acceptance”.
In the event that the District makes revisions to any of its rules, regulations or
standards, those revisions must be incorporated into the Plans, be in effect as if they
were in force from the beginning of the procedure, and be adhered to and/or
constructed accordingly, unless otherwise approved by the District.
5.2.4 Requirements of Other Public Agencies
The requirements for the design of water and/or sewer plans and systems specified in
these Guidelines do not waive, nor are they intended to contradict, any requirements
required by any other public agencies with authority over the Project.
Engineers designing plans and systems for acceptance by the District must be
knowledgeable of, and must comply with, all regulations of the following entities,
depending on the location of the project :
City of Highland
City of San Bernardino
County of San Bernardino
Caltrans
State of California and Regional Water Quality Control Board
5.2.5 Revising Approved Water and/or Sewer Improvement Plans
If a revision has to be made to an approved set of plans which have already been signed
by the District, the proposed revisions must first be made on a new set of drawings and
Development Guidelines and Procedures – July 2014 17
all changes must be encircled within a cloud and delta revision labeled. The revised
plans need to be submitted to the District for review and approval. Once the revisions
are approved, the Developer’s Engineer and or contractor need to update the original
set of plans and keep records for “As-Built” changes.
It should be noted that if plan revisions are required prior to , or concurrent to, the
construction of the project, and these changes require an increase in the bond amount,
the revised plans will be held until a new estimate has been prepared by the District and
a new bond has been provided to the District.
5.3 Water and Sewer Availability Letter Requests
Requests for a Water and Sewer Availability Letters must be made using the “Availability
Letter Request Sample Letter Template” (Appendix B) and be submitted to the District
with the items identified in the “Requirements and Procedures for Requests of
Availability Letters” (Appendix C) along with the appropriate Advance Payment of
Deposit. The District’s Engineer will prepare the Water and Sewer Availability Letter.
5.4 Water Supply Assessments
During the initial CEQA screening by the appropriate Planning Agency, the Developer’s
project may be required to provide a Water Supply Assessment (WSA). The WSA is a
more detailed report which contains specific information required by CEQA regarding
the long term water supply for the project. Preparation of a WSA, if required, will be the
responsibility of the Developer.
5.5 Pre-Design Meetings
The Developer will conduct a pre-design meeting with the District after the District
provides the Developer with a Water and/or Sewer Availability Letter. The meeting will
provide the Developer with important design parameters such as system connection
points and conditions of approval placed on the project by the District. The meeting
Development Guidelines and Procedures – July 2014 18
must be attended by the Developer, the Developer’s Engineer, the District’s
Representative and other key District personnel. The purpose of the pre-design meeting
is to acquaint the Developer and the Developer’s Engineer with the District’s policies,
standard specifications and procedures, as outlined in the “General Notes &
Requirements” (Section 5.2 of the Guidelines).
Development Guidelines and Procedures – July 2014 19
6 Design Phase
The Design Phase begins when the Developer’s Engineer submits the first plan-check
with the appropriate deposit as determined by the District and ends when the
Developer schedules the Pre-Construction meeting for the project. During this phase the
Developer’s Engineer will submit design plans for the water and sewer facilities for the
District’s review and approval.
6.1 Plan-Check Process
After the appropriate Plan-check Deposit is paid, and the Developer’s Engineer submits
the proposed drawings for the first plan-check along with all of the items detailed on the
“Data Required for First Plan-check of Water and/or Sewer Plans” check sheet
(Appendix E), the District will follow the procedures outlined in the “East Valley Water
District Plan-check Procedures” guide (Appendix F). The Developer will be able to view
and download the most current District Standards and Specifications on the District’s
website.
Approximate time for plan check turn-around is as follows:
1st Plan Check (1-100 EDU’s) – 3 week turn-around
1st Plan Check (100-500 EDU’s) – 4 week turn-around
1st Plan Check (over 500 EDU’s) – 5 week turn-around
2nd Plan Check – 2 week turn-around
3rd Plan Check – 1 week turn-around
4th Plan Check – 1 week turn-around
For those plans, which due to incompleteness or errors, requires more than a 4 th Plan
Check a meeting will be required with the District to continue the plan checking process.
Development Guidelines and Procedures – July 2014 20
In the event the plan check deposit has been exhausted during the plan checking
process, plan checking will be suspended until an additional deposit has been made
equal to the original deposit.
When the District Representative is satisfied with the plan-check submittal, the
Developer’s Engineer will be authorized to produce and submit Mylar drawings to the
District for final review and signature by the District’s Engineering Manager.
Prior to Mylar’s being approved and signed, the District will require that :
All appropriate fees and deposits are paid.
All appropriate easements have been executed using the “Grant of
Easement” template (Appendix G).
Among the deposits and fees that must be paid by the Developer prior to the District
signing the Mylar’s, is the deposit for the District’s inspection services, as required in the
Construction Phase. The inspection deposit is calculated as a minimum deposit based on
the linear footage of the water and sewer pipe to be installed , as outlined in the
“Determination of Inspection Deposits” (Appendix H).
6.2 About the District’s Development Agreement
Some Developer-funded projects may require that the Developer enter into a
development agreement with the District (Appendix I). As outlined in the sample
agreement, the Developer will be required to provide the appropriate bonds securing
the agreement.
Development Guidelines and Procedures – July 2014 21
7 Construction Phase
The Construction Phase begins with the scheduling and completion of the Pre-
Construction meeting and ends when : 1) all facilities have been installed per the
approved plans, 2) all dwellings have been occupied, unless prior arrangements have
been made with the District and 3) the final street cap paving is complete (for Tract
Projects). For Individual and Parcel Map Projects, the end of the Construction Phase
occurs when all facilities have been installed per the approved plan and final cap paving
has been completed. During this phase, the Developer and key individuals such as the
Project Superintendent and the Developer’s Contractor along with key District
personnel will attend a pre-construction meeting to be conducted by the Developer (see
Pre-Construction Meeting Procedures contained in this section). After the pre-
construction meeting is complete, the District will issue a notice-to-proceed. The
Developer’s Contractor will then install the water and sewer facilities per the approved
plans.
Note that, during construction, the District will not allow jumpers to be installed in
place of actual meters at any time. Also, during the construction of the Project, the
District will inspect all utilities where they cross District facilities during dry-utility
installation and prior to back-fill of the excavations (for subject work) to ensure that
the District’s facilities are undisturbed, meet specifications, and no damage has
occurred. As part of the construction procedures for all sewer and mains when VCP pipe
is used, a video inspection of the interior of the pipeline is used to verify that the
material meets the District’s Standards and that the installation of the sewer main
meets the District’s specifications (see procedures for Video Inspections contained in
this section). For Tract projects, the Developer may elect to occupy certain phases prior
to completion and final acceptance of the entire project. The District will install meters
after receiving a certificate of occupancy issued by the City. Because the District’s policy
Development Guidelines and Procedures – July 2014 22
is to assume operational control of the water and sewer facilities once a customer
moves into the home, the inspection is performed to ensure that all of water and sewer
facilities (that serve the home) have been completed to District’s specifications. After
successfully passing the Pre-Occupancy Inspection, the District’s Development
Representative will send the appropriate notification to the City or County approving
the move-in of the specific lots and/or addresses only.
As part of the District’s effort to comply with Fire Ordinances, it is the District’s policy
to prohibit hardscape improvements (such as decorative walks, driveways and walls)
within three feet of District’s facilities without written consent. The Developer will be
responsible for adhering to this po licy until the project is accepted by the Board. See
the District’s “Acknowledgement of Policy for Improvements around District’s Facilities”
(Appendix J).
7.1 Pre-construction Meetings for Developer-funded Projects
Pre-construction meetings are conducted for all Tracts, Parcel Map and Plot Plan
projects after the District has received , signed, and approved plans, and prior to any
work on District facilities. The District’s Representative (using the District’s Pre-
Construction Meeting Agenda) conducts the pre-construction meeting. The District’s
Representative, the District’s Inspector, the Developer’s Contractor, and the Developer’s
Project Superintendent must be present at the pre-construction meeting. If any of
these persons cannot attend, the meeting will be rescheduled. It is desirable to have a
representative or inspector from the agency having jurisdiction present at the pre-
construction meeting.
7.2 Requirements for Pre-construction Meeting
The following requirements must be met prior to scheduling a pre-construction
meeting:
Development Guidelines and Procedures – July 2014 23
1. The District’s Representative has verified that all fees have been paid, all
agreements have been executed, all easements have been recorded (and
accepted by the District), and the items on the pre-job checklist (Appendix K)
have been completed.
2. All necessary material submittals for the project have been reviewed and
approved by the District’s Representative and the District’s Inspector a
minimum of five working days prior to scheduling the pre-construction
meeting.
3. A District Inspector has been assigned to the project.
4. The Developer has presented to the District:
a. “Certification of the Streets to Final Grade” form (Appendix L)
b. Complete cut-sheets for the first three hundred (300) feet for each
crew’s start location.
c. Completed “Contractor’s Data Sheet” (Appendix M)
d. A copy of the Contractor’s safety program.
e. A list of the Certified Competent Persons who will be on the project.
f. A copy, from the Contractor, of the certifications for each person and
a Certified Competent Person for confined space entry on the job.
5. The District’s Representative who has reviewed the information supplied by
the Developer and contractor determines that the pre-construction meeting
can proceed.
6. The Developer’s contractor coordinates with the attendees to set a time and
date for the pre-construction meeting to be conducted.
The pre-construction meeting is conducted using the District’s “Pre-construction
Meeting Agenda” (Appendix N), which lists pertinent discussion items. At the meeting,
a copy of the pre-construction meeting agenda, along with copies of the pre-occupancy
and final inspection check-list are provided to those in attendance.
Development Guidelines and Procedures – July 2014 24
After the pre-construction meeting is complete, the District, along with the District’s
Inspector, sets a start-work date within two (2) working days; and the Engineering
Manager will sign and issue a notice-to-proceed to the Developer.
7.3 Video Inspection of Sewer Pipe Lines
Video inspections of sewer lines on tract projects are done to ensure that the newly
installed sewer lines meet the District’s Standards and specifications for material and
installation. The video inspection is performed after the sewer lines and laterals have
been installed, the streets are at final grade, and prior to the final air-test and base-
paving. The District’s Operations Representative or the Inspector, using the District’s
video inspection standards (Appendix N), conducts the video inspection. A minimum of
five business days is required from the time of notification to set the video inspection
date and time. A subsequent video inspection will be required if debris has been
introduced into the sewer line or after required repairs have been completed. Videos
are to be submitted to the District on one CD in DVD form at with the completed and
approved sewer system improvements for the project. The Developer is responsible for
contracting directly with the video inspection company.
7.3.1 Procedures for Video Inspection of Sewer Pipeline
1. The District Inspector will verify that:
a. All sewer lines, laterals and manholes have been installed per the
approved plans.
b. All lines have been cleaned.
c. All manholes are accessible to the video truck and are at the elevation
and grade for base paving.
2. After the Inspector has verified all the above items have been completed, the
District Inspector will observe the video inspection by Developer’s video
company using the video inspection check sheet. If there are no items listed
for correction, the Inspector will sign the video inspection check sheet
Development Guidelines and Procedures – July 2014 25
verifying the designated sections have passed video inspection. The
completed and signed check sheets are given to the District’s Engineering
Representative for the project file and a copy is given to the Inspector. If
there are any items listed for correction during the video inspection the
District Inspector will make sure the items have been corrected.
3. After the Inspector verifies that all the items noted for correction on the
video inspection check sheet have been corrected , a follow up video
inspection is requested, using the steps outlined above.
7.4 Use of Sewer Plugs
During the construction and phasing of a project it may be necessary to use one or more
sewer plugs to protect the District’s existing sewer system from a section currently
under construction. The placement and location of these plugs will be at the direction of
the District or its Inspector. Under no circumstances are these plugs to be removed
without permission from the District.
7.5 Manhole Ring Tolerance Verification Procedure
In order to ensure the manhole ring tolerance dimensions as shown on District Standard
Drawing No. S-7 are adhered to, the following procedure must be performed. Prior to
installation of the manhole rings, a measurement must be taken from the manhole inlet
flow-line to the top of the manhole cone. Adding this dimension to the inlet flow-line
elevation will provide a top of manhole cone elevation. This elevation must then be
subtracted from the manhole rim elevation provided on a grade stake or as shown on
the Plans. The resulting dimension must be within the 12” – 20” tolerance shown on the
reference standards drawing. If not within tolerance, additional work on the manhole
shaft must be performed until the tolerance is met. This procedure must be
documented by the use of the form in Appendix O.
Development Guidelines and Procedures – July 2014 26
8 Close-Out Phase
The Close-out Phase of a Developer-funded project starts when: 1) all prior phases are
complete, 2) construction is complete on the project, 3) final street cap paving is
complete, and 4) the District has received a written request from the Developer to
conduct a final inspection for a Notice of Acceptance. During this phase the Developer’s
Superintendent and Contractor will be working with the District’s Inspector to correct
any items related to the installation of the sewer and wa ter facilities and prepare the
project for final inspection by the District’s Representative. Also, during this phase the
District’s Representative will be working with the Developer’s Superintendent and
Contractor to insure that all of the items identified on the “Project Close-Out Checklist”
(Appendix P) are completed and that all outstanding financial obligations have been
met. In addition to the Mylar plans, the District requires submission of three digital
copies of the as-built drawings in the form of digital disks for Tracts, Plot Plans, and
Parcel Maps, etc. The requirements for the digital disks can be found in “Digital Disk
Requirements and Formatting” (Appendix Q). After completion of the final inspection
using the “Tract/IP Final Inspection Sheet” (Appendix R), correction of any items
identified during the inspection and the completion of all of the items on the Project
Close-Out Checklist, the District’s Representative will schedule the Project to be
presented to the Board for consideration of final acceptance. After Board approval , the
District’s Representative will write a letter to the appropriate Planning Agency no tifying
them that the District has accepted the project . All activity and costs up to final
acceptance will be calculated and a final invoice will be sent to the Developer for
payment. In cases where a credit is due, the invoice will be accompanied with a check
for the remainder of those funds that were deposit ed towards the Project.
Development Guidelines and Procedures – July 2014 27
8.1 Final Inspection
The Final Inspection is a more thorough inspection of the water and sewer facilities
compared to the pre-occupancy inspection. The Final Inspection is normally conducted
after construction has been completed on the project and final street cap paving is
complete. On individual project and plot plan projects, this inspection is conducted after
all the water and sewer facilities have been installed and after final street cap paving is
complete. The District’s Representative, the District’s Inspector, and a representative of
the Developer must be present to conduct the final inspection. The procedure for this
inspection is as follows:
1. The Developer requests final close-out and acceptance of the project by
sending a letter request to the District.
2. The District’s Representative will verify that all items on the project close-out
sheet pertaining to the tract project (payment of fees, easement documents,
as-built drawings and CDs, etc.) have been completed and have been
presented to the District.
3. The District’s Inspector ensures that the project is ready for final inspection.
After all items are complete to the District’s specifications (and the approved
plan) the Inspector contacts the District’s Representative and notifies them
that the project is ready for a final inspection.
4. The District’s Representative schedules a time for the final inspection.
5. Once the required persons have accepted the time and date of the final
inspection, the District’s Representative will notify the Developer and the
Inspector of the time and date of the inspection. The Tract Superintendent,
the District’s Inspector, and the District’s Representative (or his designee)
must be present to conduct the inspection. If any of these persons cannot
attend, the inspection must be rescheduled. A copy of the as-built drawings
and the completed and signed copy of the Inspector ’s punch-list must be
presented at the final inspection.
Development Guidelines and Procedures – July 2014 28
6. The District’s Representative conducts the final inspection and identifies any
items for correction. The District’s Inspector will ensure that any items
identified during the final inspection are corrected.
7. The District’s Inspector will verify that the as-built plan on the submitted CD
is accurate and includes any changes identified on the final walk through
inspection. The District’s Representative will request that the Developer
resubmit the CD if any inaccuracies are identified. The District’s GIS
Department will update atlas maps and GIS to indicate facilities that exist
once the required actions on the “Atlas Map Updating Procedures for New
Development” (Appendix S) are completed.
8. The District’s Representative prepares and schedules the notice of
completion for approval by the Board. The District’s Representative will send
the appropriate letter to the Developer notifying them of the District’s
acceptance of the facilities.
Appendix A
Current Charges and Deposits
Effective as of April 23, 2014
Water Meter and Monthly Charges ($)
Meter GPM Installation Capacity Total Monthly Meter
Size Charge Charge Rates * * plus $1.77 /HCF
5/8” 13.71 Initiation of service charge:
$25.00 per service address 3/4" 24-30 2,128.00 4,623.00 6,751.00 13.71
1" 40-50 2,160.00 7,721.00 9,881.00 20.87 Fire standby charge: $5.60
per inch diameter per month 1 ½" 80-100 4,714.00 15,397.00 20,111.00 38.60
2" 128-160 4,924.00 24,642.00 29,566.00 88.48
3" 240-300 10,739.00 46,234.00 56,973.00 163.25 Temporary serviced charge:
$1,800.00 deposit plus $1.77
per HCF of metered water
4"
16,551.00 77,127.00 93,678.00 270.06
6"
27,117.00 153,970.00 181,087.00 537.09
8"
29,983.00 277,401.00 307,384.00 857.52
10"
** 462,335.00 **
Monthly Sewer Rates ($)
w/o Boulder e/o Boulder
** To be determined at time of application based on
the flow capacity of the proposed meter in relation
to the flow capacity of a 3/4" meter Residential (1 to 3 EDUs) 33.86 / EDU 35.86 / EDU
Commercial: (per HCF, plus flat charge of $6.30 /month)
Multi-Family 1.80 1.89
Fire Services ($)
Commercial / Retail 2.65 2.74
Size Installation
Restaurant / Lounges 3.25 3.34
1” 2,160.00
Laundromats 2.05 2.14
1 ½” 4,717.00
Dry Cleaners 2.65 2.74 2” 4,924.00
Schools / Churches 1.65 1.74 3” 10,739.00
Governments / Municipal 2.05 2.14 4” D.D.C. 13,873.00
Convalescent Homes 1.90 1.99 6” D.D.C. 19,186.00
Hotels 3.25 3.34 8” D.D.C. 20,211.00
Office Buildings / Motels 2.05 2.14
Auto Repair / Service Station 1.85 1.94
Car Wash 1.85 1.94
Sewer Service Fees Fire Flow Test: $100.00 each
Sewer Trunk Fee $ 158.00 / EDU Temp. Fire Hydrant Meter: $1,800.00 deposit
Permit Fee $ 25.00 Front Footage Charge: $30.00 per lineal foot
Inspection Fee $ 75.00 Fire Hydrant Assembly Short: $3,807.00
Sewer Capacity Fee $5,361.00 / EDU Long: $6,359.00
Total $5,619.00 / EDU Service Abandonment Charge: $421.00 per service
Development Agreement Projects
Down payment for Engineering Services (nonrefundable): 7.5% of the Engineer’s estimated cost of the project
Inspection Fee:
$600.00 per day
Structure Deposits Gate Valve:
$100.00 per gate can
Manhole:
$250.00 per manhole
Tentative Water Design (nonrefundable): $1,000.00 deposit
Main Extension Fees: Prevailing rates of time and materials
System Design Charge: Fees charged by an engineering firm of the District’s choosing plus 10% (as deposit for the District’s
administrative efforts)
Appendix B
Availability Letter Request Sample Letter Template
Date
East Valley Water District
31111 Greenspot Road
Highland, CA 92346
Attention: Thomas R. Holliman, PE, Engineering Manager
RE: SEWER/WATER AVAILABILITY
As evidenced by this letter, I hereby request a Sewer/Water Availability letter for
*___________________________ (include assessor’s parcel no.)
This project is part of Specific Plan ____________________, City of Highland/San Bernardino, California,
located **____________________________________________.
The proposed development consists of ***___________________________________.
on approximately ______ acres. Proposed sewer and water connections are to be made to existing lines
located in ****_____________________________ (refer to attached map).
Should you have any questions or require any further information, please do not hesitate to call.
Sincerely,
* Tentative Tract, Parcel Map or Plot Plan No.
** Location of Development
*** Number of dwellings if known.
**** Point of connection to District line if known.
(Note: Please attach a set of prints or a plot map with this letter).
Appendix C
Requirements and Procedures for Request of Availability Letter
Items Needed for Availability Letters
1. Letter requesting availability with information regarding type of project.
2. Advance payment of Deposit determined by the District for processing request.
3. Tentative Tract, Parcel Map or Plot Plan or Assessor’s Parcel Number and two (2) copies of a map
showing area and boundaries of property requiring water and/or sewer service.
4. Proof of Property Ownership/Grant Deed or Title Report.
Procedures for Availability Letter Request
1. Developer submits a request for an Availability Letter using the Request of Availability Letter
Template along with all of the items specified above to East Valley Water District (District).
2. The District’s Engineering Representative will then schedule the request for the Engineering
Manager to review and consider the approval of the request.
3. The District’s Engineering Representative will write the appropriate cover letter, as well as have
the District’s Engineering Manager sign the approved letter that will be transmitted to the
Developer.
Water Supply Assessments
1. Developments that fall under the criteria of a “project” as defined under Senate Bill (SB) 610 will
be required to provide a Water Supply Assessment (WSA) prior to the issuance of an availability
letter. SB 610 provides the legal requirements for confirmation of water supply sufficiency as a
condition of approval for development projects.
Appendix D
Fire Flow and Hydraulic Analysis Requests
It is the policy of East Valley Water District to require a hydraulic analysis for Tract, Commercial, Industrial,
School and Park Projects. There is a necessity for accurate and thorough information to be provided on
these various projects concerning calculations for design of private fire systems, water system design and
in some cases to provide information to government agencies with oversight on specific projects such as
schools.
Please include with your written request, an advance payment of deposit determined by the District,
along with a copy of your “Conditions of Approval” from the City of Highland or the City of San
Bernardino's Fire Department Engineering Division.
FLOW TEST REQUEST
Date
Address: 31111 Greenspot Road, Highland, CA 92346
Phone: (909) 888-8986, Fax: (909) 383-1481
APPLICANT
Address
City/State Zip Code
Phone No. Fax No. Email
FLOW TEST REQUIRED FOR: (PLEASE COMPLETE ONE OR MORE)
Address Assessor’s Parcel No.
Tract / Lot Location
SUBMIT TEST RESULT: MAIL FAX E-MAIL PICK-UP
********************************************************************************************************************
FEE SCHEDULE
A non-refundable charge in the amount of
$ 100.00 will be charged for each flow test performed.
********************************************************************************************************************
DISTRICT USE ONLY
TEST DATE TIME
GENERAL LOCATION
MAIN SIZE/TYPE PRESSURE ZONE MAP PRESSURE
HYDRANT NO. HYDRANT TYPE HYDRANT SIZE
PRESSURE: NOZZLE:
INITIAL psi SIZE in
RESIDUAL psi FLOW gpm
PITOT psi @ 20 psi gpm
(Account No. 20-0000-00-4603)
FOR OFFICE USE ONLY
APPLICATION taken by Date
Appendix E
Data Required for First Plan Check of Water and/or Sewer Plans
Residential Developers
1. Water and / or Sewer Plans 2 copies
2. Conditions of Approval of Tentative Map 1 copy
3. Easement Document and Plats 2 copies
a. Title Reports, Deeds, Etc. 1 copy
b. Easement Boundary Closure (to 3 decimal point min.) 1 copy
c. Coordinate List 1 copy
d. Any Appropriate Survey Notes 1 copy
e. Any Reference PM/RS/Etc. 1 copy
4. Fees payable to East Valley Water District in the amount established by the
District
5. Project Identification Forms with each plan check (Attachment 1) 1 copy
Commercial / Industrial Development
1. Items Listed in above requirements
2. Site Plan / Plot Plan 1 copy
3. Landscape Irrigation Plan 1 copy
4. Total Fixture Unit Calculations (Water & Sewer) 1 copy
5. Fire Protection Plans and Fire Flow Calculations 1 copy
NOTE: INCOMPLETE SUBMITTALS WILL NOT BE ACCEPTED.
PROJECT IDENTIFICATION: __________________________________
For First Check Only: “All information required pursuant to Section II.B.3 of the District’s Standards
Manual is attached.”
________________________________ ______________________________
Engineer’s Signature District Check
(Submittal is complete and ready for first plan check)
For Subsequent Plan Checks: The attached plan set(s) is/are being submitted to the East Valley Water
District for _______ Plan Check.
I certify that the following statements are correct:
1. All “redlined” corrections from the previous plan check have been made or the reason they have not
been made has been explained directly on the previous plan check sheets.
2. Changes made by the Design Engineer to the water and sewer plans, other than those corrections
indicated by the District, have been highlighted.
3. Revisions to the reference plans (i.e. street plans, storm drain plans, grading plans, etc.) have/have not
been made. If changes have been made, the revised plans are attached.
Dated: _________________ ________________________________
Signature
________________________________
Print Name
The District plan check process and approvals on improvement plans are not a guarantee or warranty that
the design is complete and without error, but that an appropriate amount of time was spent on reviewing
the plans for general engineering designs commensurate with the engineering standards of the District.
Pursuant to state law, the civil engineer of record is the engineer of work and bears full responsibility for
the design. This is signified by State law that requires the design engineer to apply his “seal” to the plans.
Please refer to the Business and Professions Code (Engineers’ Act) Section 6703, Responsible Charge:
Section 6735, Preparation of Plans and Other Documents, et. al.
Appendix F
East Valley Water District Plan Check Procedures
September, 2010
Prior to Developer’s Engineer (Engineer) commencing development design engineering, it is required that
the Developer’s Engineer and the Developer’s Representative meet with District’s Engineering personnel
after an Availability Letter has been issued.
1. Engineer submits plan check package to District.
2. District conducts plan check and makes redline edits. Note: If, at 2nd plan check, the amount of
redlines is excessive, the District’s Engineering Department will request a meeting with the Engineer
to discuss any problems or deficiencies. The Developer will also be made aware of this meeting and
is welcome to attend.
3. District reviews and makes comments (in red) changes and transmits redlines back to Engineer.
4. Engineer makes revisions and transmits back to the District along with the redline copy; Item 1
above is then repeated etc. Note: Redline set must accompany revised set, or plans will be returned
to engineer.
5. Once all revisions are complete to the satisfaction of the District, a recommendation for Mylars will
be submitted. This will be in the form of a written request from the District to the Engineer.
At the time the District receives the plans from the Engineer, if the changes have not been made, the plans
are returned to the Engineer with a request to complete redline changes.
If the Engineer adheres to the District’s standards and specifications, as provided for within the East Valley
Water District Standards Manual, and the above is followed, it is expected that the number of plan checks
should not exceed four. For those plans, which due to incompleteness or errors, requires more than a 4th
Plan Check a meeting will be required with the District to continue the plan checking process.
Approximate time for plan check turn-around is as follows:
• 1st Plan Check (1-100 EDU’s) – 3 week turn-around
• 1st Plan Check (100-500 EDU’s) – 4 week turn-around
• 1st Plan Check (over 500 EDU’s) – 5 week turn-around
• 2nd Plan Check – 2 week turn-around (provided there are minimal changes and a meeting is not
necessitary as explained above)
• 3rd Plan Check – 1 week turn-around
• 4th Plan Check – 1 week turn-around
In the event the plan check deposit has been exhausted during the plan checking process, plan checking
will be suspended until an additional deposit has been made equal to the original deposit.
Note: Any changes to the original intent of the plans (such as adding phases to a tract) may be considered
as a ‘new’ plan check.
Appendix G
Grant of Easement
Recording requested by
When recorded mail to:
East Valley Water District
31111 Greenspot Road
Highland, CA 92346
APN EXEMPT FROM RECORDING FEES PER GOVT. CODE §27383
NO DOCUMENTARY TRANSFER TAX PER R&T CODE §11922
GRANT OF PERMANENT EASEMENT
For valuable consideration, (enter name here) (“Grantor”), hereby grants to EAST VALLEY WATER
DISTRICT, a public agency (“Grantee”), its successors and assigns, a permanent easement and right of way
in, over, upon, under and across the lands hereinafter described to construct, reconstruct, install replace,
remove, repair, alter, operate, maintain, inspect and utilize _____________________________________
(enter name of project or facility, such as “a sewer lift station”), together with any easement roads and
appurtenances within the right of way including, but not limited to, cable for communication purposes,
and for the ingress and egress throughout the entire easement area and right of way (collectively,
“Easement Area”) in connection with the exercise of any of the foregoing rights. The property subject to
this easement is located in the County of San Bernardino, State of California, described as follows:
See Exhibits “A” (Description) and “B” (Plat) attached hereto and made a part
hereof.
It is further understood and agreed that no other easement or easements shall be granted on, under, or
over said Easement Area by the Grantor to any person, firm, corporation, or other entity without the
previous written consent of said Grantee.
Grantor, and his successors and assigns, shall not increase or decrease, or permit to be increased or
decreased, the now existing ground elevations of said Easement Area and right of way without the prior
written consent of Grantee.
Grantor, and Grantor’s successors and assigns, further agree that no building, fences, walls or other
structures of any kind, or trees, shall be installed, constructed, erected, placed planted or maintained in
any portion of the Easement Area, and no shrubs or other plants or vegetation shall be placed, planted or
maintained in the portion of Easement Area which is included within any travel way, and that no changes
in the alignment of grading of any such road will be made without prior written consent of the Grantee.
Grant of Permanent Easement
The Permanent Easement, as applicable, shall include, without limitation, the right and privilege of
Grantee and its employees, agents, representatives, contractors, subcontractors, and workmen to: (i)
perform all activities as may be necessary to facilitate the purposes of the Permanent Easement; (ii) use,
control and occupy the Easement Area (iii) have access to, ingress to, and egress from the Easement Area;
(iv) construct and utilize an access road within said Easement Area, and to use gates in all fences which
now cross said Easement Area; (v) use and temporarily place and operate tools, equipment, machinery,
and materials on the Easement Area, and (vi) trim, cut, remove, or clear away any trees, brush, or other
vegetation or flora, including the roots thereof, located within the Easement Area. No additional fences or
gates or gates shall be constructed across said Easement Area unless approved in writing by the Grantee.
Grantee shall also have the right to mark the location of this easement in a manner which will not interfere
with Grantor’s reasonable and lawful use of said Easement Area.
The covenants contained herein shall run with the land.
Since the construction and installation of the facilities (the “Facilities”) provided for under the terms of this
Grant of Easement will require incidental entry and construction activities upon a portion of the Grantor’s
property adjacent to the Easement Area, the purpose of the following Grant of Temporary Easement is to
provide for such incidental activities. Therefore, subject to the provisions described below, Grantor hereby
grants to Grantee a temporary, non-exclusive easement over the Grantor’s adjacent property (the
“Temporary Construction Easement”) described and depicted in Exhibits “C” and “D” for the purposes of
enabling Grantee to construct and install the Facilities. This Temporary Construction Easement is intended
to be temporary and will remain in effect until completion of the construction and installation of the
Facilities, which will occur not later than ___________ (____) days after such construction and installation
commences. Following completion of such construction and installation of the Facilities, Grantee will
execute, acknowledge and provide to Grantor a quitclaim deed or other release to confirm the termination
of the Temporary Construction Easement only.
This Grant shall inure to the benefit of and be binding upon the Grantor and Grantee and their respective
assigns, heirs and voluntary and involuntary successors in interest.
IN WITNESS WHEREOF, Grantor has executed this instrument this ______ day of , 20_____.
GRANTOR: (Enter name of entity/person here)
By: (Enter name of authorized person)
Its: (Enter title as stated in paragraph 1)
Grant of Permanent Easement
NOTARY ACKNOWLEDGMENT
(California All-Purpose Acknowledgment)
STATE OF CALIFORNIA )
) ss.
COUNTY OF ________________ )
On ______________, 20_____ before me, _________________________, notary public,
personally appeared _______________________________________, who proved to me on the
basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within
instrument and acknowledged to me that he/she/they executed the same in his/her/their
authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s),
or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
__________________________________________
Signature of Notary Public
Grant of Permanent Easement
EXHIBIT “A”
LEGAL DESCRIPTION
OF EASEMENT AREA
[INSERT LEGAL DESCRIPTION HERE]
Grant of Permanent Easement
EXHIBIT “B”
PLAT
[INSERT PLAT HERE]
Grant of Permanent Easement
EXHIBIT “C”
TEMPORARY CONSTRUCTION EASEMENT DESCRIPTION
[INSERT LEGAL DESCRIPTION HERE]
Grant of Permanent Easement
EXHIBIT “D”
PLAT OF TEMPORARY CONSTRUCTION EASEMENT
[INSERT PLAT HERE]
Grant of Permanent Easement
CERTIFICATE OF ACCEPTANCE
This is to certify that the interest in real property conveyed by that certain Grant of Easement to
which this Certificate is attached from ______________________________________________, to EAST
VALLEY WATER DISTRICT, a public agency (“Grantee”), is hereby accepted by the undersigned officer or
agent on behalf of the Grantee, pursuant to authority conferred by resolution of the Board of Directors
adopted on ___________________, 20____, and the Grantee consents to recordation thereof.
Dated: ________________, 20_______
EAST VALLEY WATER DISTRICT,
a public agency
By: _______________________________
_______________________ _ (Name)
________________________ (Title)
ATTEST:
_____________________________________
Grant of Permanent Easement
Appendix H
Determination of Inspection Deposits
The following figures should be used for deposit towards inspection of Sewer and Water Construction:
Waterline Diameter Estimated Inspection Cost
8” Waterline $2.48 Per L.F.
12“ Waterline $3.00 Per L.F.
16” Waterline $3.96 Per L.F.
Sewer Diameter
6” Sewerline $2.16 Per L.F
8” Sewerline $2.16 Per L.F.
10” Sewerline $2.32 Per L.F.
12” Sewerline $2.52 Per L.F.
Minimum Deposit Requirement
The minimum required inspection deposit shall be $4,000 with the exception of the inspection of one
single family residential unit that requires the construction of one domestic water service connecting to
an existing waterline contiguous to the subject property and/or one sewer lateral connecting to an
existing sewerline contiguous to the subject property. The required inspection deposit for this situation
will be established on a case by case basis.
Appendix I
Development Agreement for Water and Sewer
(Developer Initiated/Contractor Installed)
THIS AGREEMENT is made this ____ day of ______________, _____, by and between EAST VALLEY
WATER DISTRICT, a public agency (hereinafter "the DISTRICT"), and _________________________
(hereinafter "the DEVELOPER").
RECITALS
A. The DISTRICT is a County Water District organized and operating pursuant to California Water
Code Section 30000 et seq.
B. The DEVELOPER proposes to subdivide and develop certain real property within the boundaries
of the DISTRICT, which is located at _________________________________________________,
in the City of ________, County of San Bernardino, State of California, and is generally identified
as Tract No. _______________ (hereinafter "the PROPERTY). A copy of the Tentative Tract Map
for the PROPERTY is attached hereto as Exhibit "A" and is incorporated herein by this reference.
C. The development of the PROPERTY will consist of ______ dwelling units, and the DEVELOPER
desires that the DISTRICT provide domestic water and sewer service to the PROPERTY. The
DEVELOPER intends to design and construct the facilities necessary for water and sewer service
to be furnished to the PROPERTY.
D. The DISTRICT supplies domestic water and sewer service within the area to be served and is the
public agency empowered by law to provide such services to the PROPERTY.
E. The purpose of this AGREEMENT is to provide the terms and conditions under which the
DEVELOPER will design and construct the facilities necessary for the DISTRICT to supply water
and sewer service to the PROPERTY (hereinafter "the PROJECT").
COVENANTS
NOW THEREFORE, in consideration of the preceding Recitals and the mutual Covenants contained
herein, the parties hereto agree as follows:
Section 1. DESIGN OF FACILITIES. The DEVELOPER agrees to design the water and sewer facilities for
the PROPERTY in the following manner and according to the Rules and Regulations of the DISTRICT:
a. The DISTRICT agrees to provide to the DEVELOPER tentative water and sewer plans which
conform to the requirements of the DISTRICT.
Development Agreement for Water and Sewer
b. The DEVELOPER agrees to design the water and sewer facilities for the PROPERTY in
accordance with the DISTRICT's Standards for Design and Processing of Water and Sewer Plans
and the tentative plans provided by the DISTRICT. The designs shall be submitted to the DISTRICT
in a complete form which shall provide sufficient information for review and approval by the
DISTRICT in the exercise of its sole discretion.
c. The DISTRICT may request certain changes in the plans to provide for oversizing of
facilities, which DEVELOPER agrees to incorporate into the plans and specifications for the
PROPERTY.
d. The DEVELOPER shall furnish the DISTRICT with any and all easements necessary for the
construction, operation, maintenance, and repair of any and all water and/or sewer facilities to
be installed and/or used for the PROJECT. All easements shall be submitted to the DISTRICT for
review and approval by the DISTRICT in the exercise of its sole discretion prior to the DISTRICT's
acceptance of any dedication of the PROJECT facilities under Section 6 of this AGREEMENT.
e. The DEVELOPER shall submit all plans, drawings, specifications, and contract documents,
for all work to be performed pursuant to this AGREEMENT, to the DISTRICT for review and
approval, if acceptable to the DISTRICT. The DISTRICT agrees to review all such documents in a
timely manner and, upon inclusion of all changes thereto requested by the DISTRICT in a manner
satisfactory to the DISTRICT, the DISTRICT will provide the DEVELOPER with authorization to
proceed. The DEVELOPER shall not proceed with the construction of the PROJECT and any other
water or sewer facilities for use on the PROPERTY until the DISTRICT so authorizes.
Section 2. CONSTRUCTION OF FACILITIES. The DEVELOPER agrees to construct the PROJECT and all
other water and sewer facilities necessary for the PROPERTY in the following manner subject to the
DISTRICT's approval:
a. The DEVELOPER shall obtain all necessary permits from the (County or City ________) and
all other public or private agencies required for the construction thereof. The PROJECT and the
facilities appurtenant thereto shall be constructed at a location determined by the DISTRICT, and
shall be relocated by the DISTRICT at the DEVELOPER's sole expense if such relocation is deemed
necessary by the DISTRICT in its sole discretion. The DEVELOPER hereby grants the DISTRICT full
access to the PROPERTY and all other locations where the work contemplated herein is to be
performed.
b. All facilities constructed pursuant to this AGREEMENT shall be in accordance with
accepted standards and practices in the industry and in compliance with all local, state, and
federal laws, rules, and regulations. The DEVELOPER shall be responsible for providing all labor,
materials, and equipment necessary to perform the work for the PROJECT, and such work shall
be performed in a timely and workmanlike manner by a party or entity acceptable to the
DISTRICT. All such facilities shall conform to the DISTRICT's Standard Specifications for the
Furnishing of Materials and the Construction of Water and Sewer Pipelines. All costs and
Development Agreement for Water and Sewer
liabilities in connection with the design and construction of the PROJECT shall be borne solely by
the DEVELOPER.
c. The DISTRICT shall inspect and approve all work to be performed under this AGREEMENT.
However, any approval by the DISTRICT of such work, or of the designs, specifications, reports,
and/or materials furnished hereunder, is understood to be conceptual approval only and will not
operate to relieve the DEVELOPER or its contractors, consultants, or subcontractors of
responsibility for complying with all laws, codes, industry standards, and liability for damages
caused by negligent acts, errors, omissions, noncompliance with industry standards, or their own
willful misconduct. Further, neither the DISTRICT's review, approval, or acceptance of any of the
work or services performed in connection with this AGREEMENT shall be construed as a waiver of
any rights hereunder or of any defense or cause of action which the DISTRICT may have arising
out of the performance of this AGREEMENT or any previous or subsequent agreements. The
DEVELOPER shall cause the facilities constructed under this AGREEMENT to be inspected as
required by any and all other public or private agencies.
Section 3. DEVELOPER'S COSTS. In addition to all other obligations imposed upon the DEVELOPER
under this AGREEMENT, the DEVELOPER shall be responsible for the payment of all of the following:
a. The DEVELOPER shall pay to the DISTRICT all, or any portion, of the connection fees for
the PROPERTY at the time of application for water and sewer service therefor. The DISTRICT will
provide water and sewer service only to those specific subdivision lots within the PROPERTY for
which payment in full has been made to the DISTRICT.
b. The DEVELOPER shall be solely responsible for the payment of all costs, fees, and
expenses associated with the construction, inspection, operation, maintenance, repair, and
relocation of the PROJECT, including all costs, fees, and expenses incurred for the environmental
analysis, engineering, and design of the PROJECT.
c. The DEVELOPER shall comply with all rules, regulations, resolutions, and ordinances of the
DISTRICT that are currently in place or may hereafter be adopted, and shall pay when due any
and all fees, deposits, charges, rates, fines, penalties, taxes, and/or assessments that may be
levied by the DISTRICT.
d. The DEVELOPER hereby consents, and waives any objection, to the exercise of any and all
collection remedies that are available to the DISTRICT under the law upon the PROPERTY and/or
the person and/or property of DEVELOPER and its shareholders and partners.
Section 4. SECURITY.
a. The DEVELOPER shall provide performance, completion, and/or payment bonds for the
PROJECT in the minimum amount of not less than 100 percent of the estimated construction
costs containing covenants, which are acceptable to the DISTRICT and the (County or City
_______________).
Development Agreement for Water and Sewer
b. The DEVELOPER shall provide a maintenance bond for the PROJECT in the amount of 100
percent of the construction cost, which shall contain covenants which are satisfactory to the
DISTRICT. Such bond shall remain in force for at least twelve (12) months from the date of
acceptance by the DISTRICT of the dedication of said facilities.
c. The DEVELOPER shall also procure and maintain during the performance of this
AGREEMENT such policies of insurance, bonds from an acceptable surety, cash deposits, escrow
accounts, letters of credit, and other forms of security, in amounts and upon terms deemed
sufficient by the DISTRICT in its sole discretion to protect the DISTRICT from any and all exposure
to loss and/or liability.
Section 5. COSTS FOR OVERSIZING. Pursuant to Section 1.c. of this AGREEMENT, the DISTRICT agrees
to pay to the DEVELOPER the incremental cost of oversizing any PROJECT facilities greater than twelve
inches (12") in diameter for water distribution pipelines and ten inches (10") in diameter for sewage
collection pipes. The DISTRICT shall determine the amount of the incremental cost of oversizing and the
method of payment in the exercise of its sole discretion prior to its acceptance of the PROJECT facilities.
Section 6. DEDICATION OF FACILITIES.
a. The DEVELOPER shall, upon completion of the construction of all facilities to be installed
hereunder to the satisfaction of the DISTRICT, dedicate said facilities to the DISTRICT by a deed of
dedication or such other instrument as the DISTRICT may prescribe, and the DISTRICT agrees to
accept the dedication thereof by formal action of its Board of Directors. Thereafter, such
dedicated facilities shall become and be operated and maintained by the DISTRICT as part of the
DISTRICT's water and sewer system. The DISTRICT shall not accept dedication of said water or
sewer facilities until all connection fees have been paid unless otherwise allowed under Section
3.a. herein.
b. The DEVELOPER hereby grants the DISTRICT full access to the PROPERTY for the purpose
of installing, operating, inspecting, maintaining, and repairing all meters, valves, and other
appurtenances necessary for the DISTRICT to record, regulate, and control the amount of water
pumped therefrom.
Section 7. SERVICE RESTRICTIONS. Any obligation on the part of the DISTRICT to supply water to the
PROPERTY pursuant to the terms of this AGREEMENT shall be excused in the event that the performance
thereof is interrupted for any of the following reasons: riots, wars, sabotage, civil disturbances,
insurrection, explosion, court order, natural disasters such as floods, earthquakes, landslides, and fires,
and other labor disturbances and other catastrophic events which are beyond the reasonable control of
the DISTRICT. Notwithstanding any other provision to the contrary, the DISTRICT may suspend or refuse
water service to the PROPERTY if the DEVELOPER is in breach, default, or violation of this AGREEMENT or
any rule, regulation, resolution, and/or ordinance of the DISTRICT that is currently in place or may
hereafter be adopted, or if such service would adversely affect the health, safety, or welfare of the
DISTRICT's customers, or for any other reason deemed paramount by the DISTRICT in its sole discretion.
Development Agreement for Water and Sewer
Section 8. NO REPRESENTATIONS, WARRANTIES, OR CLAIM OF WATER RIGHTS. The DISTRICT makes
no express or implied representations or warranties concerning the quality, pressure, or temperature of
any water delivered pursuant to the terms of this AGREEMENT, or the manner in which the water is
provided, or its fitness for any particular purpose, and the DISTRICT shall not be held liable for any losses
incurred or damages sustained as a direct or indirect result thereof, nor shall the DISTRICT be held liable
for any losses incurred or damages sustained after the water furnished hereunder is transferred to the
PROJECT facilities. Any water conveyed by the DISTRICT under this AGREEMENT shall not serve as the
basis of, or otherwise support, any water rights claim that may be asserted by the DEVELOPER.
Section 9. LIABILITY FOR DAMAGES. The DISTRICT shall not be held liable or responsible for any
debts or claims that may arise from the operation of this AGREEMENT, or for any damage claims for
injury to persons, including the DEVELOPER and/or its officers, directors, shareholders, guests, invitees,
trespassers, agents, contractors, consultants, and employees, or for property damage, from any cause
arising out of or in any way related to the PROPERTY, the PROJECT, and/or the DEVELOPER's obligations
hereunder.
Section 10. RELEASE. The DEVELOPER hereby expressly waives and releases the DISTRICT and its
agents, officers, directors, and employees from any and all liability for the claims, actions, and/or losses
set forth in Section 9 above and for any costs and expenses incurred in connection therewith. The
DEVELOPER, notwithstanding the provisions of California Civil Code § 1542, which provides as follows:
"A general release does not extend to claims which the creditor did not know or suspect to exist
in his or her favor at the time of the executed release which if known by him or her must have materially
affected his or her settlement with the debtor."
expressly waives and relinquishes all rights and benefits afforded to the DEVELOPER thereunder and
under any and all similar laws of any state or territory of the United States with respect to the claims,
actions, and/or losses referenced above. This AGREEMENT shall act as a release of any claims that may
arise from the aforementioned whether such claims are currently known or unknown. The DEVELOPER
understands and acknowledges the significance and consequences such specific waiver of Civil Code §
1542 and hereby assumes full responsibility for any injuries, damages, losses, or liability that may result
from the claims identified above. This AGREEMENT shall also act as a release of any claims, actions,
and/or losses set forth in Section 9 above, that may arise in the future whether such claims are currently
foreseen or unforeseen.
Section 11. HOLD HARMLESS. Excepting the sole or active negligence or willful misconduct of the
DISTRICT, the DEVELOPER shall indemnify and hold the DISTRICT and its officers, directors, agents, and
employees harmless from and against all claims and liabilities of any kind arising out of, in connection
with, or resulting from, any and all acts or omissions on the part of the DEVELOPER and/or its officers,
directors, shareholders, partners, assignees, guests, invitees, trespassers, agents, contractors,
consultants, and employees in connection with the PROPERTY, the PROJECT, and the performance of
their obligations under this AGREEMENT, including design defects, even if occurring after the completion
of the PROJECT, and defend the DISTRICT and its officers, directors, agents, and employees from any
suits or actions at law or in equity for damages, and pay all court costs and counsel fees in connection
Development Agreement for Water and Sewer
therewith. In addition, the DEVELOPER agrees to defend, indemnify, and hold the DISTRICT harmless
from and against all claims, losses, liabilities, damages, demands, actions, judgments, causes of action,
assessments, penalties, costs, expenses (including, without limitation, the reasonable fees and
disbursements of legal counsel, expert witnesses, and accountants), and all foreseeable and
unforeseeable consequential damages which might arise or be asserted against the DISTRICT and/or the
DEVELOPER with regard to the PROPERTY and/or the PROJECT which are alleged and/or determined to
be tortious, and/or in violation of present and future federal, state, and local laws (whether under
common law, statute, rule, regulation, or otherwise), including, but not limited to, the California
Environmental Quality Act, Public Resources Code Section 21000 et seq., and the Guidelines adopted
thereunder, California Code of Regulations Section 15000 et seq., all as the same may be amended from
time to time.
Section 12. NOTICES. Any notice, tender, or delivery to be given hereunder by either party to the
other shall be effected by personal delivery in writing or by registered or certified mail, postage prepaid,
return receipt requested, and shall be deemed communicated as of mailing or in the case of personal
delivery, as of actual receipt. Mailed notices shall be addressed as set forth below, but each party may
change its address by written notice in accordance with this section.
If to the DISTRICT: East Valley Water District
31111 Greenspot Road
Highland, CA 92346
Attn: General Manager
If to the DEVELOPER:
Section 13. DISPUTES. Any dispute or controversy arising out of, under, or in connection with, or in
relation to this AGREEMENT, and any amendments thereto, or the breach thereof, which is not resolved
informally by prior mutual agreement of the parties hereto, shall be submitted to arbitration in
accordance with the California Arbitration Act, Sections 1280 through 1294.2 of the Code of Civil
Procedure. The parties shall pay the cost of such arbitration equally; however, the prevailing party in
the arbitration shall be entitled to reimbursement of its attorney’s fees and other costs incurred in
connection therewith.
Section 14. ATTORNEYS FEES. If a dispute arises which cannot be resolved by arbitration, regarding
the breach or enforcement of the provisions of this AGREEMENT, the prevailing party therein shall be
entitled to recover all attorneys fees and other costs actually incurred in connection with reaching a
resolution of the dispute whether or not an action, claim, or lawsuit is filed. In any action brought, the
entitlement to recover attorney’s fees and costs will be considered an element of costs and not of
damages.
Development Agreement for Water and Sewer
Section 15. INUREMENT. This AGREEMENT and all provisions hereof shall be jointly and severally
binding upon, and inure to the benefit of, the parties hereto, their respective heirs, successors, legal
representatives, and assigns, and each of the shareholders and partners of the DEVELOPER in their
individual, separate, and/or other capacities.
Section 16. ASSIGNMENT. This AGREEMENT may not be assigned to any individual or entity without
the written consent of the parties hereto.
Section 17. INTEGRATION AND AMENDMENT. This AGREEMENT constitutes the entire understanding
of the parties hereto with respect to the subject matter hereof and supersedes any and all prior
agreements, whether oral or written, between the parties in connection therewith. This AGREEMENT
may not be amended unless in writing and signed by the parties hereto.
Section 18. CAPTIONS. The captions of sections and subsections of this AGREEMENT are for reference
only and are not to be construed in any way as a part of this AGREEMENT.
Section 19. INTERPRETATION AND ENFORCEMENT. This AGREEMENT shall not be construed against
the party preparing it, but shall be construed as if both parties jointly prepared this AGREEMENT and any
uncertainty or ambiguity contained herein shall not be interpreted against any one party. Failure by
either party to enforce any provision of this AGREEMENT, or any waiver thereof by such party, shall not
constitute a waiver of said party's right to enforce subsequent violations of the same or any other terms
or conditions herein. This AGREEMENT shall be enforced and governed by and under the laws of the
State of California, and venue for any action brought to interpret and/or enforce any provision of this
AGREEMENT shall be in a state or federal court located in the State of California that would generally
have in rem jurisdiction over the PROPERTY.
Section 20. SEVERABILITY. If any portion of this AGREEMENT is declared by a court of competent
jurisdiction to be illegal, invalid, or unenforceable, the remaining provisions of this AGREEMENT shall
continue in full force and effect.
Section 21. TIME OF THE ESSENCE. Time is of the essence in this AGREEMENT, and the parties hereto
agree to proceed in good faith, with due diligence, to complete all covenants and conditions set forth
herein and to perform such further acts as is reasonably necessary to effectuate the purpose of this
AGREEMENT.
Section 22. AUTHORITY. Each individual executing this AGREEMENT on behalf of a party hereto
represents and warrants that he or she is fully and duly authorized and empowered to so execute on
behalf of such party, and that this AGREEMENT is binding in the manner set forth in Section 15 hereof.
Development Agreement for Water and Sewer
IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed by their
respective officers as of the date first above written
DISTRICT:
By: _______________________________________
East Valley Water District
President, Board of Directors
ATTEST:
_________________________
Secretary
DEVELOPER:
By: _______________________________________
Name
Title
ATTEST:
______________________________
Notary Public
Development Agreement for Water and Sewer
EXHIBIT “A”
[Tentative Tract Map for the PROPERTY]
Development Agreement for Water and Sewer
Appendix J
Acknowledgement of Policy for Improvements around District’s Water Facilities
Hardscape Improvements in Close Proximity to District’s
Water Facilities and Meter Boxes
The District’s meter boxes, fire hydrants and other related water facilities are placed within City or
County rights of way. Hardscape improvements such as planters, walls, sidewalks, walkways, curbs,
drainage ways and other concrete, asphalt, block, brick or paved surfaces or improvements may not be
placed within three (3) feet of meter boxes, fire hydrants and other related water facilities and
driveways may not be located closer than three (3) feet from meter boxes.
Prior to the sale of any residences in a project, Developer will record a Declaration of Covenants,
Conditions and Restrictions (“CC&Rs”) containing the following language verbatim (modified only by
Developer’s use of different defined terms in its CC&R document):
Owners may not construct hardscape improvements including (without limitation)
planters, walls, sidewalks, walkways, curbs, drainage ways or other hardscape
improvements (constructed with cement, concrete, asphalt, block, brick, stone or similar
material) closer than three (3) feet from the outer edge of any fire hydrants and other
related water facilities or; from any water meter box serving a residence. Driveways may
not be located closer than three (3) feet from meter boxes. Declarant, so long as it owns
a Lot within the Project and the Association [if there is a homeowners association for the
Project] shall have the right and easement to enter upon a Lot and remove any hardscape
improvements constructed in violation of the above requirements, without liability to the
affected Owner. If East Valley Water District (“District”) or any successor water utility
provider, in order to service a meter box, encounters hardscape improvements located in
violation of the above requirements, District may demolish any portion of such hardscape
improvements as necessary in order to service the meter box. In such event, District will
have no responsibility to reconstruct or otherwise compensate the Owner for demolition
of hardscape improvements. Owners will also be responsible for replacement of any
landscaping affected by meter box service and repair. This section may not be amended
or terminated without the prior written consent of the District as evidenced by its written
consent to any recorded document effecting such amendment or termination.
Prior to acceptance by the District of the water system for a project, the following requirements must be
satisfied: (1) District must review and approve recorded CC&Rs containing the above language; (2)
Developer shall include appropriate language containing the above disclosure in its purchase and sale
agreements for the project, in bold type, and provide a copy of such contract to the District; (3) if any
homeowner has constructed hardscape improvements that violate the above provisions, either
Declarant or the Association must cause such hardscape improvements to be removed within the three
(3) feet or two (2) foot perimeter areas described above.
Appendix K
Items Required Prior To Scheduling Pre-Construction Meeting
Updated Availability Letter
Approved and signed Mylars and two bonded copies of blue lines
Board approved Deferment Agreement with letter of Credit
Fees Paid
Water/Sewer Construction Agreement
Easements recorded (if applicable)
Maps with Street Names and Addresses of lots
Cut Sheets (minimum of 300’ for each start point)
Inspector Assigned
Items required from the Developer’s Contractor
Contractor Data Sheet Complete
Contractor’s Safety program
Copy of Certifications for Confined Space and Competent Persons
Material Submittals Approved
Appendix L
Certification of Streets to Final Grade
TO: EAST VALLEY WATER DISTRICT
31111 Greenspot Road
Highland, CA 92346
SUBJECT: CERTIFICATION OF STREETS TO FINAL GRADE
TRACT NO.
CONTRACT NO.
1. There has been executed a "WATER AND/OR SEWER SYSTEM CONSTRUCTION AGREEMENT" for
the water and/or sewer mains described above; said Agreement being between the East Valley
Water District, hereinafter designated as the "District"; hereinafter
designated as the "Developer"; and, hereinafter designated as the Contractor.
Yes No
2. The Developer certifies that all streets requiring water and/or sewer mains are to Final Grade
and ready for installation of water and/or sewer mains; wherein the Final Grade shall be defined
as the finished grade of the street base or sub-base required by the City of agency having
jurisdiction.
3. Developer agrees that if there is a change required in the alignment or final grade of the street
which occurs prior to acceptance by the District of the water and/or sewer mains, and which
requires the relocation of any District facilities, the developer will make full payment for all costs
necessary to relocate said facilities.
Developer: Authorized Agent:
(Sign)
(Type)
(Title)
Date:
Contractor: Authorized Agent:
(Sign)
(Type)
(Title)
Date:
Appendix M
Contractor’s Data Sheet
Name of Contractor or Organization:
Corporation
Principal Office Address Partnership
Phone Number ( ) Individual
Names of Officers of Organization _____________
Name Title
_______
Name Title
License Number(s) Classification Engineering Class "A"
C-34 Specialty
1. How many years has your organization been in business as a general contractor under your 1)
present business name? and 2) present license(s)?
2. How many years experience in water and/or sewer pipeline construction work has your
organization had (a) as a general contractor (b) as a sub-contractor
3. List below the applicable projects your organization has completed most recently.
Project Completed Pipe Sizes Total
Length
Type of
Pipe
Contract
Cost No. Year for
1
2
3
4
5
6
7
8
9
10
(Use additional sheet if necessary)
4. List names and addresses of persons to be contacted for information on projects listed in Item 3.
No. Name of Owner Name, Address & Telephone Number of Person to be Contacted
1
2
3
4
5
6
7
8
9
10
5. Have you ever failed to complete any work awarded to you? ___ ____If so, where, when and why?
6. Have you ever filed bankruptcy? ______ If so, state details on separate sheet.
7. Have you ever been cited for violation of Cal-OSHA regulations? ____ If so, state on separate
sheet where, when, why, and whether a minor or major violation.
8. Have you ever had a lien against you? ___ Have you ever had to obtain a lien against
someone? ______ If so, where, when and why?
9. Can you provide letters of recommendation from previous contractual agreements? If so, please
attach letters to this form.
I hereby authorize EAST VALLEY WATER DISTRICT to obtain information concerning me or my
organization from any source including former clients. I certify that the foregoing information obtained
in this Experience Questionnaire is true and correct to the best of my knowledge.
Date Signature
Type or print name clearly
Appendix N
Pre-Construction Meeting Agenda
Tract or Project #_________________________ Date _____________
On-Site Off-Site
Developer _________________________ Start Date_____________
Superintendent _________________________ E-Mail _____________
Inspector _________________________
EVWD Representatives ___________________
Contractor _________________________
County of San Bernardino Transportation Department _____________________
City of Highland / City of San Bernardino Representative _____________________
Items to be presented to the District representative prior to the start of the pre-construction meeting.
(Note: If any of these items are not available to the District’s representative or if the Tract
Superintendent, Pipeline Contractor, District inspector or the EVWD Representative are not present, the
meeting will be cancelled).
Submittals (check dates).
Cut sheets.
Copy of the Contractor’s safety program.
Copy of the certifications for:
1. Competent Person.
2. Confined Space Entry Supervisor, Attendant and Entrant.
Emergency phone number contact list.
Copy of the Contractor’s License
Items discussed:
All requests, questions and guidance are to be through your inspector.
OSHA guidelines and District standards for safety will be strictly adhered to.
1. Confined space entry.
2. Trench shoring.
USA Guidelines
1. If you are calling for remarks, make sure you do not just resend work
continuing.
2. Keep your USA current.
Protect fire hydrants
1. Painting (District will not accept painted units)
2. Stamping ID
3. Tack-weld 2 bolt
Water valves
1. Will be operated by District representatives only, when the water line affects
district customers in occupied houses or businesses.
2. At the discretion / direction of the Inspector when not on an occupied street.
3. Will be accessible at all times and immediately after paving and final cap
paving.
Waterline shutdowns
1. Schedule shutdowns through your Inspector. (no Mondays)
2. All water line shutdowns will be scheduled 5 business days in advance of work.
3. All shut downs will be at the District’s discretion/direction.
Meters.
1. Meters will be issued after approval from the Inspector and EVWD. (after curb
& gutters)
2. Meters will be protected in place as per the Districts policy.
3. It is not EVWD’s policy to issue jumpers at any time.
4. Meters will be issued on Mon, Tues, Wed, and Thurs, 8:00 am. -12:00 pm.
5. Sewer must be accepted before meters will be issued.
6. Meters that are in drainage swales will not be accepted.
Disposal of chlorinated water will be per NPDES requirements. (de-chlorinate or dispose
on-site)
1. If water leaves the site, the amount will be reported to the District.
All angle stops will be locked off until all bac-t tests have passed and the new facilities
have been accepted and meters set.
Please insure your water and sewer plans show any points of connection for water service
for your landscape frontages and parks irrigation needs.
Bac T’s and Heterotrophic plate sampling
1. Will be done by your Inspector.
2. It takes a minimum of 96 hours for results.
3. Tests will include all water services and laterals.
4. Tests will not be performed on any water systems currently being fed by a high
line.
Tracer wires
1. Will run continuous thru the services and appurtenances.
2. Accessible at meters and appurtenance.
All manholes will be raised and accessible, within five days of paving and final cap paving.
Sewer air testing
1. Initial test after compaction.
2. After repairs (sags, cracks or damage).
3. Last test is after all other utilities have been installed and prior to paving. (base
rock)
Video of sewer lines
1. The District requires all video in DVD format (authored).
2. The final DVD presented to the District will be representative of the sewer
system, as the District will accept it with no issues pending.
3. Prior to scheduling the video inspection, base rock will be in place and the
manhole frames will located at approximate grade for base paving.
4. Video of the sewer lines will be required after any repairs or every line
cleaning. Protect in place to avoid possible re-cleaning & video (especially
during paving operations) (asphalt, base rock, paint, plaster, solvents etc. are
not to be dumped into sewers).
5. Sewer sags of 1/2-inch or greater are not acceptable.
6. Don’t accept bowed chipped or cracked pipe.
7. Plugs are to be removed only at the direction of the District representative.
Mapping of sewer laterals
1. On-site to be completed by contractor. (stress accuracy)
Prior to connecting to live sewer mains, the contractor will notify a District Supervisor
thru the Inspector, 2 business days prior to the work.
Plug or cap all water and sewer pipes at the end of workday.
Install false bottoms on all manholes.
Maintaining separation of water and sewer laterals. Don’t wait until Pre-occupancy walks
if there is a question. (staking)
Water and sewer line location etched into curb face where they cross the curb. (accuracy)
1. “S” for sewer and “W” for water.
Pre occupancy inspection
1. Will be performed prior to any approval of occupancy.
2. Ask your Inspector for details for coordinating.
3. Must be scheduled minimum 3 business days in advance.
4. Occupancy phasing should include whole streets, manhole-to-manhole.
5. Occupancy inspections will include the sewer lines to the point of discharge of
the Tract.
Agriculture wells – If you have agriculture well on site, the District encourages the use of
these wells to conserve potable water. Forms and applications must be filled out
submitted to the District prior to their use.
Contractor’s responsibility to keep all letters, excavation and OSHA permits up to date.
Appendix O
Manhole Ring Tolerance Verification Form
Project Identification (e.g. Tract No., CUP No., etc…) _____________
Manhole (MH)
No.
Inlet Flowline
Elevation
Distance From
Inlet Flowline
to Top of MH
Cone
Top of MH
Cone Elevation
MH Rim
Elevation
Elevation
Difference1
Data provided hereon has been verified.
Contractor
Inspector
1 Must be 12” (1.0’) minimum to 20” (1.67’) maximum.
Appendix P
Project Close-Out Checklist
The following items must be submitted to EVWD before Projects are accepted by the Board:
√
As-Builts Drawings Approved by the Inspector
Sewer Video of complete & accepted sewer system on DVD
Sewer Mappings – 1 per lot
Final Soils Report
Agricultural Well Abandonment Certification
Grant of Easements
Continuity Certification
Homeowner Improvement Disclosure Form
Back Flow Certs. (Tested & Accepted within 8 months of Acceptance)
Final Walkthru with District (See attached Final Inspection Sheet)
Fees/Account Paid/Current
Developers Engineer to Revise Mylars at EVWD Counter (Stamped Record Drawing)
Appendix Q
Digital Disk Requirements and Formatting
INTRODUCTION
In addition to mylar plans, EVWD requires submission of a digital copy of all plans of Tracts, Plot
Plans, Parcel Maps, etc. The digital plans should be of the entire project. This data shall be provided
once the plans are approved prior to the Construction Meeting. All data shall be submitted on a
computer disk (CD), containing data as outlined below.
The most important aspect of the submission is the “base” or “line work” that should show the
new streets, lots, water, and sewer lines and appurtenances. Plan/profile drawings (PDF’s) of the fully
approved (i.e. signed) water and sewer improvement Mylars are also provided. These data will be
utilized to update water and wastewater atlas maps in the EVWD Geographic Information System.
A fee payable to the District will be required for the work effort to update the District’s atlas
maps. The amount of the fee will be the actual costs to perform the required work. Any submissions we
receive that are not identified as “design” or “record” requires additional effort and therefore costs to
determine the type of submission.
DIGITAL DATA DISK REQUIREMENTS FOR “DESIGN” DOCUMENTS
1) All files transmitted will be in DWG (AutoCAD v2010 Drawing) format.
2) Data layering – Data layers must include specified data categories:
A) Project boundary.
B) Street centerlines.
C) Lot lines.
D) Water lines and associated water features.
E) Wastewater lines and associated wastewater features.
Drawing elements are to be placed in every layer for which they belong; i.e., if a line is both a lot
line and a boundary line, the line must be placed on both the lot line layer and the boundary
layer.
3) Data Integrity – Digital data checking criteria
A) The drawing must include one or more known location points, such as a street intersection,
section corner, etc., in order to tie the drawing to a real location.
B) Base drawings are required to be consistent with State Plane NAD 1983 CA Zone VI
Coordinates. Units will be in feet.
These specifications regarding data integrity are format independent, although the layering must
be consistent. Specific information regarding graphic elements, mapping index grids, etc. can be
specified for each format.
4) Specific Layer Information
A) All lines representing individual lots will be on the same layer. Every lot will be a closed
polygon feature.
B) Water and Wastewater utility lines will be represented by polylines.
C) Water and Wastewater utility features, such as fire hydrants, manholes and valves, will be
represented by points.
5) All reference files shall be imbedded into the drawing format.
6) Additional PDF’s of plan and profile sheets are required.
DIGITAL DATA DISK REQUIREMENTS FOR “AS-BUILT” DOCUMENTS
1) Base data in DWG (v2010) format will be required if several design changes have occurred
since the initial “design” submittal. This will save time in the GIS data updating process.
2) All CDs will be submitted with labels indicating the following data information:
DATE: (Date submitted)
MAP NAME: (TR, PM, PP, CUP #’s)
DISTRICT IDENTIFICATION: (EVWD Project No.)
COMPANY: (Engineering Firm)
MEDIA CREATOR: (Person creating CD)
FILE NAME: (.DWG or .PDF)
PROJECT STATUS: (“Design” or “As-built”)
Appendix R
Tract/IP Final Inspection Sheet
Date _______________ EVWD REP.________________________
Tract / IP# _______________ Developer ________________________
Items to be presented to the District prior to the final inspection:
• DVD and CD of water and sewer system.
• As-Built drawings.
• Easement documents.
• The EVWD Inspector’s completed punch list.
Note: Final paving must be complete before the final inspection.
Present at the inspection:
Developer representative: __________________________________
Inspector: __________________________________
Items inspected:
Fire hydrants, blow offs and air vacs.
1. In per plan and specifications.
2. Painted.
3. Bumper posts installed. (If applicable)
4. Facing the right direction.
5. Concrete pads poured.
6. Tracer wire accessible.
7. Air vac screens installed.
8. Outlet caps installed with chains.
Water valves
1. Up in paving, clean and accessible. (Off-site and On-site)
2. Turned on.
Meters
1. Boxes set.
- NOT IN SWALE.
- 2 feet minimum from driveway.
- 5 feet from sewer lateral.
2. Inside of box clean. Rock
3. Tracer wire accessible.
4. Final grade complete.
Sewer manholes and system
1. Manholes up in paving to District specification and accessible. (Off-site and On-
site)
2. Sewer system videoed and tested to the discharge point of the tract.
3. Sewer system clean.
4. All sewer plugs removed.
Final acceptance: Sign by ___________________ Date _________
NOTE: More than five items for correction will terminate the inspection.
Items for correction: __________________________________________
__________________________________________
__________________________________________
Date items corrected: ______________________
Appendix S
Atlas Map Updating Procedures for New Development
1. Original design drawings (Mylars) are signed by the District and other appropriate agencies.
2. Developer's Engineer submits original design drawings disk to District’s Development
Representative in conformance with District's requirements.
3. District’s Development Representative GIS Department updates the atlas maps with line work
indicating facilities are "as designed."
4. Project construction commences.
5. Project construction complete.
6. Developer submits “red-lined as-built drawings” to District’s Development Representative.
7. District’s Development Representative and Inspector confirm Contractor’s “red-lined as-built
drawings” are accurate and inspector signs cover sheet indicating such.
8. “Final walk” of constructed improvements is performed and District recommends acceptance of
the facilities.
9. District’s Development Representative has duplicate copy made of "red-lined as-built drawings"
that they retain until entire process is complete.
10. District’s Development Representative verifies existence of electronic copies (i.e. “PDF’s”) of
original fully signed Mylars.
11. Design engineer makes as-built revisions to the original Mylar’s at the District office, at which
time all sheets including the face sheet will be stamped record drawing and signed by the
“Engineer of Record” along with any noted delta changes within 15 working days.
12. District’s Development Representative has Inspector verify accurate transfer of revisions from
red-line plans to Mylars.
13. District’s Development Representative submits a scanned copy of record drawing Mylars to
District’s GIS Department.
14. District’s GIS Department updates atlas maps and GIS and changes line work to indicate facilities
that exist.
Contact Us:
District Offices
31111 Greenspot Road
Highland, CA 92346
Phone
(909) 888‐8986
Website
www.eastvalley.org
Table of Contents
Pioneering Progress
With Chevron Energy Solutions
August 27, 2014
Pioneering Progress
EVWD will blaze the trail with these leading edge initiatives:
Reliable Water
Supply
Environmental
Champion
Consumer Rate
Steward
Community
Partner
Workplace
Improvement
Energy
redundancy at key
facilities
Produce
self‐generated
clean energy
Promote efficiency
within EVWD
Promote
conservation,
smarter
consumption, and
customer
engagement
Support and
sustain a desirable
place to work
Pioneering Progress
Solar Power
Generation
Advanced Metering
Infrastructure (AMI)
Fuel Cells & Clean
Natural Gas Engines
Innovative
Community
Engagement
Reliable
Water Supply
Environmental
Champion
Consumer
Rate Steward
Community
Partner
Workplace
Improvement
Solar PV
Let’s tour the shade structures at EVWD HQ
Solar PV: 250 Kilowatts Headquarters
Solar PV: 1 Megawatt at Plant 39
Advanced Metering Infrastructure (AMI)
•Pilot Program, developed at
no risk to EVWD
•Supports budget‐based rate
structure
•Real time data on water
usage
•Customized
recommendations for
conservation
•Planning for, and tracking
efficiency activities
•Incentivize EVWD customers
Fuel Cell Continuous Power
Fuel Cell on‐site power generation
provides more than just backup power
availability:
•Continuous power generation
seamlessly islands the site in the
event of an electric grid outage
•Near‐zero emissions avoids AQMD
and CARB permitting issues
•Renewable generation raises
EVWD’s profile as a steward of the
environment
Clean Natural Gas Engines
Using clean natural gas engines to
directly run pumps at critical booster
stations:
•Completely remove dependence
on grid power and backup
generators
•Link energy costs to stable natural
gas prices instead of rapidly‐
increasing electric prices
•Qualifies for continuous operation
under AQMD rules
Partnerships with Local School Districts
Student education opportunities:
– Indoor & outdoor water audits
– Leak tests
– Water data analysis
– Report generation and delivery
Closer involvement with the community
Positive impact on the next generation of
Highland’s community
Positive PR celebrating the district's
leadership and commitment to the
community
Solar Picnic Tables and Solar Trash Compactors
Convenience Shade Security
Efficient Waste
Management
Promoting Leadership
Our Communications team
is prepared to develop a
customized outreach plan for
East Valley Water District,
that can include a ribbon-
cutting event and press
release to generate positive
PR and community
involvement.
Proposed Development Plan
Phase 1
(2014)
Phase 2
(2015)
Phase 3
(2016)
Phase 4
(2017)Phase 1‐4
Solar PV X
AMI X
Fuel Cells X X
WWTP (fuel cell/hydrogen)
Natural Gas Engines X
Solar Picnic Tables X
Solar Trash Compactors X
Community Outreach/Education X
Water Smart
(pilot)
(pilot)
(pilot)
Pathway to Lasting Success
Assess the
Opportunity
Develop the Program Implement the
Program
Realize the
Benefits
Program
Development
Agreement
Board Approval‐September 24, 2014
Implementation
Contract
Board Approval‐December 2014
Phase 1 Complete
September 2015
First Meeting‐March 17, 2014
Program Concept Development: May‐August 2014
Information Gathering, Data Collection and Collaboration: April 2014
August November
Questions?
•Presentation by Chevron Energy Solutions
–Suzanne Gentilini, Regional Manager –Business Development
–Crista Curtis, Business Development Manager
–Jon Eastmond, Project Manager
–Conrad Newberry, Jr. P.E., Senior Project Manager