HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 09/18/2023r
'"~Minutes
Strategic Planning Workshop
Special Board Meeting
Meeting Date: September 18, 2023
CALL TO ORDER
Approved October 11, 2023
The Chairman of the Board called the meeting to order at 5:01 p.m.
PLEDGE OF ALLEGIANCE
Director Coats led the flag salute.
ROLL CALL OF BOARD MEMBERS
PRESENT
Directors: Carrillo, Coats, Goodrich, Morales, Smith
ABSENT
None
STAFF
Michael Moore, General Manager/CEO; William Ringland, Public Affairs/Conservation
Manager; Justine Hendricksen, District Clerk
LEGAL COUNSEL
None
GUESTS
Amy Stevens, Water Systems Consulting (WSC); Ash Dhingra, AKD Consulting
PUBLIC COMMENTS
Chairman Goodrich declared the public participation section of the meeting open at 5:31
p.m.
There being no written or verbal comments, the public participation section was closed.
1. Informational Items
a. Strategic Planning Workshop
The General Manager/CEO stated that the District will be conducting a comprehensive
review of the current strategic plan to identify what needs to be updated/changed
based on challenges the District has faced over the past few years, including the
pandemic, new development, and drought conditions in California. He stated that this
will be a collaborative process, and the District will be holding several planning sessions
with the Board, stakeholders, and staff.
The Public Affairs/Conservation Manager provided an overview of the Strategic Planning
process and introduced Amy Stevens from WSC and sub-consultant Ash Dhingra from
AKD Consulting. Ms. Stevens and Mr. Dhingra will help facilitate the discussion and
work through the framework of the strategic planning efforts.
Ms. Stevens reviewed the agenda for the meeting and asked the Board to review the
existing core values to see if they are still relevant and to ensure they align with the
District's objectives, and reflect any shifts in priorities or values.
She described the project scope and stated that there are several components of the
District's Strategic Plan, including: Mission, Vision, Values, Strategies and Goals. She
stated that we will evaluate the current plan and develop a new strategic plan which
will be actionable, measurable, and include key performance indicators. She stated that
the plan should be flexible and adaptable, allowing the District to respond effectively to
changing circumstances and challenges.
She reviewed comments received from the Community Advisory Committee regarding
the District's Vision and whether a Mission Statement is needed.
Ms. Stevens provided in-depth details of the planning process, building blocks, long-
term vision, implementation, and timeline. Ms. Stevens responded to several questions
from the Board.
2. Reports
a. Board of Directors' Comments
Director Coats appreciates the collaboration process.
Director Carrillo stated that he appreciates the free-flowing conversation and
exchanging ideas in a way that there is no judgment.
Vice Chairman Morales stated that he enjoys the relaxed nature of these types of
meetings. He agrees with several comments and likes the idea that this is custom
tailored to where we are going and where we have been.
r Director Smith stated that this was a very enlightening meeting, he appreciates that we
will be filling in the needed gaps and that these meetings make the process very
interesting.
Chairman Goodrich stated that he looks forward to the next meeting.
For information only.
ADJOURN
Chairman Goodrich adjourned the meeting at 7:44 p.m.
~~ President
~ Michael Moore, Board Secretary