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HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 12/13/2023BOARD OF DIRECTORS DECEMBER 13, 2023 East Valley Water District was formed in 1954 and provides water and wastewater services to 104,000 residents within the cities of San Bernardino and Highland, and portions of San Bernardino County. EVWD operates under the direction of a 5­member elected Board. GOVERNING BOARD EXECUTIVE MANAGEMENT Phillip R. Goodrich Chairman of the Board Michael Moore General Manager/CEO James Morales, Jr. Vice­Chairman Brian W. Tompkins Chief Financial Officer Chris Carrillo Governing Board Member Jeff Noelte Director of Engineering & Operations Ronald L. Coats Governing Board Member Kerrie Bryan Director of Administrative Services David E. Smith Governing Board Member Patrick Milroy  Operations Manager Rocky Welborn  Water Reclamation Manager Justine Hendricksen District Clerk Board of Directors Regular Meeting  December 13, 2023 ­ 5:30 PM Closed Session begins at 4:30 p.m. 31111 Greenspot Road, Highland, CA 92346  www.eastvalley.org PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd., Highland, during normal business hours. Also, such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disability­related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 885­4900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors. CALL TO ORDER ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda RECESS INTO CLOSED SESSION 2.CLOSED SESSION a.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION [Government Code Section 54956.9(d)(1)] Name of Case: Jodi Silsbee, an individual v. East Valley Water District, a California Nonprofit Corporation, CASE NO. CIVSB 2326757  b.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION [Government Code Section 54956.9(d)(1)] Name of Case: East Valley Water District v. Brucie Cagle, et al., CASE NO. CIVSB 2112619 [Cross­Complaint: Raley v. North Fork Water Company, et al.] 5:30 PM RECONVENE MEETING PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS ANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMS PRESENTATIONS AND CEREMONIAL ITEMS Public Relations Society of America (PRSA) – 2023 Polaris Awards PUBLIC COMMENTS 3.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve the October 25, 2023 Regular Board Meeting Minutes b.Approve the November 8, 2023 Regular Board Meeting Minutes c.Approve Directors' Fees and Expenses for November 2023 d.Accept and File Financial Statements for September 2023 e.Accept and File Financial Statements for October 2023 f.Approve October 2023 Disbursements: Accounts payable disbursements for the period include check numbers 262011 through 262150, bank drafts, and ACH payments in the amount of $2,286,945.17 and $519,123.24 for payroll g.Approve Investment Transaction Report for Month Ended November 30, 2023 h.Convey Sewer Easements for the Messina Housing Development, Tract 20142 i.Resolution 2023.16 and 2023.17 ­ Accepting Dedication of Water and Sewer System Improvements for Tract 18893, Mediterra Phases 1, 1B & 2 4.INFORMATIONAL ITEMS a.Review the Draft Popular Annual Financial Report for Year Ended June 30, 2023 5.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Acceptance and File SB 165 Report for Community Facilities District 2021­1 Mediterra b.Consider Authorization to Transfer Unclaimed Funds into the District's General Fund c.Consider Adoption of Resolution 2023.19 ­ Water Main Seismic Retrofit Project Notice of Intent to Adopt a Mitigated Negative Declaration and Mitigated Monitoring and Reporting Program d.Consider the purchase and installation of Granular Activated Carbon for the District’s Surface Water Treatment Plant 134 e.Consider Approval of Agreement No. 2023.14 for Pretreatment/FOG Inspection and Environmental Compliance Services with EEC Environmental f.Consider Approval of Board Reorganization, appoinment of Executive Management Team and set the time, day and place for holding meetings. 6.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report •  Water Supply Update c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN BOARD OF DIRECTORSDECEMBER 13, 2023East Valley Water District was formed in 1954 and provides water and wastewater services to104,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5­member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTPhillip R. GoodrichChairman of the Board Michael MooreGeneral Manager/CEOJames Morales, Jr.Vice­Chairman Brian W. TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsRonald L. CoatsGoverning Board Member Kerrie BryanDirector of Administrative ServicesDavid E. SmithGoverning Board Member Patrick Milroy Operations ManagerRocky Welborn Water Reclamation ManagerJustine Hendricksen District Clerk Board of Directors Regular Meeting  December 13, 2023 ­ 5:30 PM Closed Session begins at 4:30 p.m. 31111 Greenspot Road, Highland, CA 92346  www.eastvalley.org PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd., Highland, during normal business hours. Also, such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disability­related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 885­4900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors. CALL TO ORDER ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda RECESS INTO CLOSED SESSION 2.CLOSED SESSION a.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION [Government Code Section 54956.9(d)(1)] Name of Case: Jodi Silsbee, an individual v. East Valley Water District, a California Nonprofit Corporation, CASE NO. CIVSB 2326757  b.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION [Government Code Section 54956.9(d)(1)] Name of Case: East Valley Water District v. Brucie Cagle, et al., CASE NO. CIVSB 2112619 [Cross­Complaint: Raley v. North Fork Water Company, et al.] 5:30 PM RECONVENE MEETING PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS ANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMS PRESENTATIONS AND CEREMONIAL ITEMS Public Relations Society of America (PRSA) – 2023 Polaris Awards PUBLIC COMMENTS 3.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve the October 25, 2023 Regular Board Meeting Minutes b.Approve the November 8, 2023 Regular Board Meeting Minutes c.Approve Directors' Fees and Expenses for November 2023 d.Accept and File Financial Statements for September 2023 e.Accept and File Financial Statements for October 2023 f.Approve October 2023 Disbursements: Accounts payable disbursements for the period include check numbers 262011 through 262150, bank drafts, and ACH payments in the amount of $2,286,945.17 and $519,123.24 for payroll g.Approve Investment Transaction Report for Month Ended November 30, 2023 h.Convey Sewer Easements for the Messina Housing Development, Tract 20142 i.Resolution 2023.16 and 2023.17 ­ Accepting Dedication of Water and Sewer System Improvements for Tract 18893, Mediterra Phases 1, 1B & 2 4.INFORMATIONAL ITEMS a.Review the Draft Popular Annual Financial Report for Year Ended June 30, 2023 5.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Acceptance and File SB 165 Report for Community Facilities District 2021­1 Mediterra b.Consider Authorization to Transfer Unclaimed Funds into the District's General Fund c.Consider Adoption of Resolution 2023.19 ­ Water Main Seismic Retrofit Project Notice of Intent to Adopt a Mitigated Negative Declaration and Mitigated Monitoring and Reporting Program d.Consider the purchase and installation of Granular Activated Carbon for the District’s Surface Water Treatment Plant 134 e.Consider Approval of Agreement No. 2023.14 for Pretreatment/FOG Inspection and Environmental Compliance Services with EEC Environmental f.Consider Approval of Board Reorganization, appoinment of Executive Management Team and set the time, day and place for holding meetings. 6.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report •  Water Supply Update c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN BOARD OF DIRECTORSDECEMBER 13, 2023East Valley Water District was formed in 1954 and provides water and wastewater services to104,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5­member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTPhillip R. GoodrichChairman of the Board Michael MooreGeneral Manager/CEOJames Morales, Jr.Vice­Chairman Brian W. TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsRonald L. CoatsGoverning Board Member Kerrie BryanDirector of Administrative ServicesDavid E. SmithGoverning Board Member Patrick Milroy Operations ManagerRocky Welborn Water Reclamation ManagerJustine HendricksenDistrict ClerkBoard of Directors Regular Meeting December 13, 2023 ­ 5:30 PMClosed Session begins at 4:30 p.m.31111 Greenspot Road, Highland, CA 92346 www.eastvalley.orgPLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting.Pursuant to Government Code Section 54954.2(a), any request for a disability­relatedmodification or accommodation, including auxiliary aids or services, that is sought in orderto participate in the above agendized public meeting should be directed to the District Clerkat (909) 885­4900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors. CALL TO ORDER ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda RECESS INTO CLOSED SESSION 2.CLOSED SESSION a.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION [Government Code Section 54956.9(d)(1)] Name of Case: Jodi Silsbee, an individual v. East Valley Water District, a California Nonprofit Corporation, CASE NO. CIVSB 2326757  b.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION [Government Code Section 54956.9(d)(1)] Name of Case: East Valley Water District v. Brucie Cagle, et al., CASE NO. CIVSB 2112619 [Cross­Complaint: Raley v. North Fork Water Company, et al.] 5:30 PM RECONVENE MEETING PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS ANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMS PRESENTATIONS AND CEREMONIAL ITEMS Public Relations Society of America (PRSA) – 2023 Polaris Awards PUBLIC COMMENTS 3.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve the October 25, 2023 Regular Board Meeting Minutes b.Approve the November 8, 2023 Regular Board Meeting Minutes c.Approve Directors' Fees and Expenses for November 2023 d.Accept and File Financial Statements for September 2023 e.Accept and File Financial Statements for October 2023 f.Approve October 2023 Disbursements: Accounts payable disbursements for the period include check numbers 262011 through 262150, bank drafts, and ACH payments in the amount of $2,286,945.17 and $519,123.24 for payroll g.Approve Investment Transaction Report for Month Ended November 30, 2023 h.Convey Sewer Easements for the Messina Housing Development, Tract 20142 i.Resolution 2023.16 and 2023.17 ­ Accepting Dedication of Water and Sewer System Improvements for Tract 18893, Mediterra Phases 1, 1B & 2 4.INFORMATIONAL ITEMS a.Review the Draft Popular Annual Financial Report for Year Ended June 30, 2023 5.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Acceptance and File SB 165 Report for Community Facilities District 2021­1 Mediterra b.Consider Authorization to Transfer Unclaimed Funds into the District's General Fund c.Consider Adoption of Resolution 2023.19 ­ Water Main Seismic Retrofit Project Notice of Intent to Adopt a Mitigated Negative Declaration and Mitigated Monitoring and Reporting Program d.Consider the purchase and installation of Granular Activated Carbon for the District’s Surface Water Treatment Plant 134 e.Consider Approval of Agreement No. 2023.14 for Pretreatment/FOG Inspection and Environmental Compliance Services with EEC Environmental f.Consider Approval of Board Reorganization, appoinment of Executive Management Team and set the time, day and place for holding meetings. 6.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report •  Water Supply Update c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN BOARD OF DIRECTORSDECEMBER 13, 2023East Valley Water District was formed in 1954 and provides water and wastewater services to104,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5­member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTPhillip R. GoodrichChairman of the Board Michael MooreGeneral Manager/CEOJames Morales, Jr.Vice­Chairman Brian W. TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsRonald L. CoatsGoverning Board Member Kerrie BryanDirector of Administrative ServicesDavid E. SmithGoverning Board Member Patrick Milroy Operations ManagerRocky Welborn Water Reclamation ManagerJustine HendricksenDistrict ClerkBoard of Directors Regular Meeting December 13, 2023 ­ 5:30 PMClosed Session begins at 4:30 p.m.31111 Greenspot Road, Highland, CA 92346 www.eastvalley.orgPLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting.Pursuant to Government Code Section 54954.2(a), any request for a disability­relatedmodification or accommodation, including auxiliary aids or services, that is sought in orderto participate in the above agendized public meeting should be directed to the District Clerkat (909) 885­4900 at least 72 hours prior to said meeting.In order to comply with legal requirements for posting of agenda, only those items filedwith the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesdaymeeting not requiring departmental investigation, will be considered by the Board ofDirectors.CALL TO ORDERROLL CALL OF BOARD MEMBERSPUBLIC COMMENTSAny person wishing to speak to the Board of Directors is asked to complete a SpeakerCard and submit it to the District Clerk prior to the start of the meeting. Each speaker islimited to three (3) minutes, unless waived by the Chairman of the Board. Under the Stateof California Brown Act, the Board of Directors is prohibited from discussing or takingaction on any item not listed on the posted agenda. The matter will automatically bereferred to staff for an appropriate response or action and may appear on the agenda at afuture meeting.1.AGENDAThis agenda contains a brief general description of each item to be considered.Except as otherwise provided by law, no action shall be taken on any item notappearing on the following agenda unless the Board of Directors makes adetermination that an emergency exists or that a need to take immediate action onthe item came to the attention of the District subsequent to the posting of theagenda.a.Approval of AgendaRECESS INTO CLOSED SESSION2.CLOSED SESSIONa.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION[Government Code Section 54956.9(d)(1)]Name of Case: Jodi Silsbee, an individual v. East Valley Water District, aCalifornia Nonprofit Corporation, CASE NO. CIVSB 2326757 b.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION[Government Code Section 54956.9(d)(1)]Name of Case: East Valley Water District v. Brucie Cagle, et al., CASENO. CIVSB 2112619 [Cross­Complaint: Raley v. North Fork Water Company,et al.]5:30 PM RECONVENE MEETING PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS ANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMS PRESENTATIONS AND CEREMONIAL ITEMS Public Relations Society of America (PRSA) – 2023 Polaris Awards PUBLIC COMMENTS 3.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve the October 25, 2023 Regular Board Meeting Minutes b.Approve the November 8, 2023 Regular Board Meeting Minutes c.Approve Directors' Fees and Expenses for November 2023 d.Accept and File Financial Statements for September 2023 e.Accept and File Financial Statements for October 2023 f.Approve October 2023 Disbursements: Accounts payable disbursements for the period include check numbers 262011 through 262150, bank drafts, and ACH payments in the amount of $2,286,945.17 and $519,123.24 for payroll g.Approve Investment Transaction Report for Month Ended November 30, 2023 h.Convey Sewer Easements for the Messina Housing Development, Tract 20142 i.Resolution 2023.16 and 2023.17 ­ Accepting Dedication of Water and Sewer System Improvements for Tract 18893, Mediterra Phases 1, 1B & 2 4.INFORMATIONAL ITEMS a.Review the Draft Popular Annual Financial Report for Year Ended June 30, 2023 5.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Acceptance and File SB 165 Report for Community Facilities District 2021­1 Mediterra b.Consider Authorization to Transfer Unclaimed Funds into the District's General Fund c.Consider Adoption of Resolution 2023.19 ­ Water Main Seismic Retrofit Project Notice of Intent to Adopt a Mitigated Negative Declaration and Mitigated Monitoring and Reporting Program d.Consider the purchase and installation of Granular Activated Carbon for the District’s Surface Water Treatment Plant 134 e.Consider Approval of Agreement No. 2023.14 for Pretreatment/FOG Inspection and Environmental Compliance Services with EEC Environmental f.Consider Approval of Board Reorganization, appoinment of Executive Management Team and set the time, day and place for holding meetings. 6.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report •  Water Supply Update c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN BOARD OF DIRECTORSDECEMBER 13, 2023East Valley Water District was formed in 1954 and provides water and wastewater services to104,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5­member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTPhillip R. GoodrichChairman of the Board Michael MooreGeneral Manager/CEOJames Morales, Jr.Vice­Chairman Brian W. TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsRonald L. CoatsGoverning Board Member Kerrie BryanDirector of Administrative ServicesDavid E. SmithGoverning Board Member Patrick Milroy Operations ManagerRocky Welborn Water Reclamation ManagerJustine HendricksenDistrict ClerkBoard of Directors Regular Meeting December 13, 2023 ­ 5:30 PMClosed Session begins at 4:30 p.m.31111 Greenspot Road, Highland, CA 92346 www.eastvalley.orgPLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting.Pursuant to Government Code Section 54954.2(a), any request for a disability­relatedmodification or accommodation, including auxiliary aids or services, that is sought in orderto participate in the above agendized public meeting should be directed to the District Clerkat (909) 885­4900 at least 72 hours prior to said meeting.In order to comply with legal requirements for posting of agenda, only those items filedwith the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesdaymeeting not requiring departmental investigation, will be considered by the Board ofDirectors.CALL TO ORDERROLL CALL OF BOARD MEMBERSPUBLIC COMMENTSAny person wishing to speak to the Board of Directors is asked to complete a SpeakerCard and submit it to the District Clerk prior to the start of the meeting. Each speaker islimited to three (3) minutes, unless waived by the Chairman of the Board. Under the Stateof California Brown Act, the Board of Directors is prohibited from discussing or takingaction on any item not listed on the posted agenda. The matter will automatically bereferred to staff for an appropriate response or action and may appear on the agenda at afuture meeting.1.AGENDAThis agenda contains a brief general description of each item to be considered.Except as otherwise provided by law, no action shall be taken on any item notappearing on the following agenda unless the Board of Directors makes adetermination that an emergency exists or that a need to take immediate action onthe item came to the attention of the District subsequent to the posting of theagenda.a.Approval of AgendaRECESS INTO CLOSED SESSION2.CLOSED SESSIONa.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION[Government Code Section 54956.9(d)(1)]Name of Case: Jodi Silsbee, an individual v. East Valley Water District, aCalifornia Nonprofit Corporation, CASE NO. CIVSB 2326757 b.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION[Government Code Section 54956.9(d)(1)]Name of Case: East Valley Water District v. Brucie Cagle, et al., CASENO. CIVSB 2112619 [Cross­Complaint: Raley v. North Fork Water Company,et al.]5:30 PM RECONVENE MEETINGPLEDGE OF ALLEGIANCEROLL CALL OF BOARD MEMBERSANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMSPRESENTATIONS AND CEREMONIAL ITEMSPublic Relations Society of America (PRSA) – 2023 Polaris AwardsPUBLIC COMMENTS3.APPROVAL OF CONSENT CALENDARAll matters listed under the Consent Calendar are considered by the Board ofDirectors to be routine and will be enacted in one motion. There will be nodiscussion of these items prior to the time the board considers the motion unlessmembers of the board, the administrative staff, or the public request specific itemsto be discussed and/or removed from the Consent Calendar.a.Approve the October 25, 2023 Regular Board Meeting Minutesb.Approve the November 8, 2023 Regular Board Meeting Minutesc.Approve Directors' Fees and Expenses for November 2023d.Accept and File Financial Statements for September 2023e.Accept and File Financial Statements for October 2023f.Approve October 2023 Disbursements: Accounts payable disbursements forthe period include check numbers 262011 through 262150, bank drafts, andACH payments in the amount of $2,286,945.17 and $519,123.24 for payrollg.Approve Investment Transaction Report for Month Ended November 30, 2023h.Convey Sewer Easements for the Messina Housing Development, Tract 20142i.Resolution 2023.16 and 2023.17 ­ Accepting Dedication of Water and SewerSystem Improvements for Tract 18893, Mediterra Phases 1, 1B & 24.INFORMATIONAL ITEMSa.Review the Draft Popular Annual Financial Report for Year Ended June 30,20235.DISCUSSION AND POSSIBLE ACTION ITEMSa.Consider Acceptance and File SB 165 Report for Community Facilities District 2021­1 Mediterra b.Consider Authorization to Transfer Unclaimed Funds into the District's General Fund c.Consider Adoption of Resolution 2023.19 ­ Water Main Seismic Retrofit Project Notice of Intent to Adopt a Mitigated Negative Declaration and Mitigated Monitoring and Reporting Program d.Consider the purchase and installation of Granular Activated Carbon for the District’s Surface Water Treatment Plant 134 e.Consider Approval of Agreement No. 2023.14 for Pretreatment/FOG Inspection and Environmental Compliance Services with EEC Environmental f.Consider Approval of Board Reorganization, appoinment of Executive Management Team and set the time, day and place for holding meetings. 6.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report •  Water Supply Update c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN Agenda Item #3a December 13, 20231 Meeting Date: December 13, 2023 Agenda Item #3a Consent Item Regular Board Meeting with Closed Session TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Approve the October 25, 2023 Regular Board Meeting Minutes RECOMMENDATION That the Board of Directors approve the October 25, 2023 regular Board meeting minutes as submitted. AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability B. Utilize Effective Communication Methods REVIEW BY OTHERS This agenda item has been reviewed by Administration. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Justine Hendricksen District Clerk ATTACHMENTS Draft October 25, 2023 Regular Board Meeting Minutes Regular Board Meeting Meeting Date: October 25, 2023 CALL TO ORDER The Chairman of the Board called the meeting to order at 5:30 p.m. PLEDGE OF ALLEGIANCE Director Coats led the flag salute. ROLL CALL OF BOARD MEMBERS PRESENT Directors: Carrillo, Coats, Goodrich, Morales, Smith ABSENT None STAFF Jeff Noelte, Director of Engineering and Operations; Brian Tompkins, Chief Financial Officer; Patrick Milroy, Operations Manager; Rocky Welborn, Water Reclamation Manager; William Ringland, Public Affairs/Conservation Manager; Rudy Guerrero, Finance Supervisor; Christi Koide, Business Services Coordinator; Shayla Antrim, Administrative Specialist LEGAL COUNSEL None GUESTS Members of the public PUBLIC COMMENTS Chairman Goodrich declared the public participation section of the meeting open at 5:31 p.m. There being no written or verbal comments, the public participation section was closed. Draft pending approval 1 3 0 9 1.APPROVAL OF AGENDA a.Approval of Agenda A motion was made by Director Carrillo, seconded by Director Coats, that the Board approve the October 25, 2023 agenda as submitted. The motion carried by the following: Ayes: Carrillo, Coats, Goodrich, Morales, Smith Noes: None Absent: None 2.APPROVAL OF CONSENT CALENDAR a.Approve the October 11, 2023 Regular Board Meeting Minutes b.Accept and File Investment Report for Quarter Ended September 30, 2023 c.Accept and File Financial Statements for July 2023 d.Accept and File Financial Statement for August 2023 e.Approve Board Meeting Cancellations A motion was made by Director Coats, seconded by Director Smith, that the Board approve the Consent Calendar items as submitted. The motion carried by the following: Ayes: Carrillo, Coats, Goodrich, Morales, Smith Noes: None Absent: None 3.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Approval of the Annual Comprehensive Financial Report for Year Ended June 30, 2023 Mr. Scott Manno, Partner at Rogers, Anderson, Malody & Scott, LLP (RAMS), of the District’s auditing firm, provided an overview of the audit report process and the letters included in the report. He stated that the audit procedures are in compliance with Government Auditing Standards. He stated that there were no significant changes in financial reporting from the prior year. He reviewed highlights of the SAS 114 letter and stated that there were no auditing adjustments. The Finance Supervisor provided an in-depth presentation regarding the District’s Annual Comprehensive Financial Report including but not limited to the District’s financial condition, outstanding debt, unrestricted reserves, changes in net position, expenditures, and debt service coverage. The Finance Supervisor noted a correction to page 3 of the presentation: $147.3 Million should read $147.8 Million. Staff responded to several questions by the Board. 1 3 0 9 A motion was made by Vice Chairman Morales, seconded by Director Coats, that the Board approve the Annual Comprehensive Financial Report for the year ended June 30, 2023. The motion was carried by the following vote: Ayes: Carrillo, Coats, Goodrich, Morales, Smith Noes: None Absent: None b.Consider Approval of Conservation and Public Affairs Design Services Contract with SG Creative and We The Creative The Public Affairs/Conservation Manager reviewed professional services agreements with SG Creative and We The Creative for on-call design services. He discussed an overview of each firm, the tasks they will be performing, the request for proposal (RFP) and selection process and terms of the agreements. A motion was made by Vice Chairman Morales, seconded by Director Carrillo, that the Board approve professional services agreements with SG Creative and We The Creative for on-call creative design services as submitted. The motion was carried by the following vote: Ayes: Carrillo, Coats, Goodrich, Morales, Smith Noes: None Absent: None c.Consider Approval of Amendments to the Memorandum of Understanding and Cost Share Agreement for the Bunker Hill Basin Regional Recycled Water Feasibility Study The Director of Engineering and Operations provided information regarding amendments to the Memorandum of Understanding (MOU) and Cost Share Agreement for the Bunker Hill Basin Regional Recycled Water Feasibility Study. He provided background information on the formation of the MOU and agreements and details of the amendments. A motion was made by Director Coats, seconded by Director Carrillo, that the Board approve amendment No. 01 to the Memorandum of Understanding and amendment No. 01 to the Cost Share Agreement for the Bunker Hill Basin Regional Water Feasibility Study and authorize de minimis changes to the amendments as submitted. The motion was carried by the following vote: Ayes: Carrillo, Coats, Goodrich, Morales, Smith Noes: None Absent: None 1 3 0 9 4.REPORTS a.Board of Directors’ Reports Director Carrillo reported on the following: October 17 he participated in the Inland Action meeting via Zoom; October 18 he attended the City of San Bernardino City Council meeting where he reported that Charles Montoya was appointed city manager; and October 23 he met with the General Manager/CEO to discuss District business and to review the agenda. Director Coats reported on the following: October 16 he attended the Association of San Bernardino County Special Districts Board meeting where they discussed Association business; October 17 he attended the District’s Facilities Tour; October 18 he met with the General Manager/CEO to discuss District business; October 18 he attended San Bernardino Valley Municipal Water District’s policy workshop where they discussed developing a master plan for the Sunrise Ranch Project; October 19 he attended the East Valley Employee Events Association Jacket Drive luncheon; October 23 he attended the Association of San Bernardino County Special Districts monthly meeting where the topic was the Replenish Big Bear project; October 24 he attended the City of San Bernardino Water Department Board meeting where they approved multiple service and equipment contracts; and October 24 he attended the Highland Chamber of Commerce monthly meeting where the guest speaker was Mark Cloud, Public Affairs Manager for Southern California Edison. Director Smith reported on the following: October 23 he attended the Association of San Bernardino County Special Districts monthly meeting where the topic was the Replenish Big Bear project; and October 24 he attended the Highland Chamber of Commerce monthly meeting where the keynote speaker discussed Southern California Edison’s grid. Vice Chairman Morales reported on the following: October 18 he attended San Bernardino Valley Municipal Water District’s policy workshop where they discussed the Sunrise Ranch Master Plan; October 19 he met with the General Manager/CEO to review the agenda and was provided District updates; and October 20 he attended the Association of California Water Agencies Region 9 Board meeting where they discussed their local member engagement plan and the upcoming annual conference. Chairman Goodrich reported on the following: October 12 he attended the Legislative & Public Outreach Committee meeting; October 19 he met with the General Manager/CEO to review the agenda and to discuss District business; October 23 he attended the Association of San Bernardino County Special Districts monthly meeting where the topic was the Replenish Big Bear project; and October 24 he attended the Highland Chamber of Commerce meeting where speaker Mark Cloud, from Southern California Edison, discussed decarbonizing California. 1 3 0 9 For information only. b.General Manager/CEO Report The Director of Engineering and Operations reported the following: •October 19 the District participated in the Great California ShakeOut earthquake drill where staff dropped, covered, and held on at the announcement of the “quake,” and evacuated to the outside staging area. District satellite phones and handheld radios were also tested to practice the District’s emergency response procedures. •October 19 the Employee Events Association hosted a Jacket Drive and luncheon for staff. Staff raised funds to donate jackets to Jefferson Hunt Elementary School with the donations planned to be delivered next week. •The District hosted the Community Facility Tour providing a behind-the-scenes look at District operations and facilities. Another tour will be hosted in Spring 2024 and the community is invited to participate in one of these tours if they haven’t done so already. •October 21 a Conservation workshop was held at the Sterling Natural Resource Center to provide information and tips on water-efficient yard maintenance. Over 80 members of the community participated in the workshop with multiple first- time attendees. •As part of the District’s commitment to educational partnerships and the Water and Wastewater Pathway Program, field staff conducted an equipment demonstration for the freshmen and sophomore students at Entrepreneur High School. For information only. c.Legal Counsel Report Legal Counsel not present. No report at this time. d.Board of Directors’ Comments Director Smith commended the Chief Financial Officer for achieving the 11th Certificate of Achievement for Excellence in Financial Reporting from the Government Officers Finance Association (GFOA) for the District. 1 3 0 9 Director Coats recognized the Chief Financial Officer and staff for how well they put all the documents together for the auditors (reflecting on a comment made by the auditor during the presentation). Vice Chairman Morales commented on the Great ShakeOut earthquake drill and stated that the text message that went out was a nice addition. He commended the Employee Association for all that they do. He stated that he received positive feedback regarding the District’s facilities tour. Chairman Goodrich expressed appreciation for the public's engagement and attendance at Board meetings. For information only. ADJOURN Chairman Goodrich adjourned the meeting at 6:31 p.m. Phillip R. Goodrich, Board President Michael Moore, Board Secretary Agenda Item #3b December 13, 20231 Meeting Date: December 13, 2023 Agenda Item #3b Consent Item Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Approve the November 8, 2023 Regular Board Meeting Minutes RECOMMENDATION That the Board of Directors approve the November 8, 2023 regular Board meeting minutes as submitted. AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability B. Utilize Effective Communication Methods REVIEW BY OTHERS This agenda item has been reviewed by Administration. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Justine Hendricksen District Clerk ATTACHMENTS Draft November 8, 2023 Regular Board Meeting Minutes Regular Board Meeting Meeting Date: November 8, 2023 CALL TO ORDER The Chairman of the Board called the meeting to order at 4:31 p.m. ROLL CALL OF BOARD MEMBERS PRESENT Directors: Carrillo, Coats, Goodrich, Morales, Smith ABSENT None STAFF Michael Moore, General Manager/CEO; Brian Tompkins, Chief Financial Officer; Jeff Noelte, Director of Engineering and Operations; Rocky Welborn, Water Reclamation Manager; William Ringland, Public Affairs/Conservation Manager; Matt Armitage, Meter Technician III; Rudy Guerrero, Finance Supervisor; Justine Hendricksen, District Clerk LEGAL COUNSEL Marty Cihigoyenetche GUESTS Members of the public PUBLIC COMMENTS Chairman Goodrich declared the public participation section of the meeting open at 4:31 p.m. There being no written or verbal comments, the public participation section was closed. 1.APPROVAL OF AGENDA Subject to approval 1 2 0 1 a.Approval of Agenda A motion was made by Director Smith, seconded by Director Coats, that the Board approve the November 8, 2023 agenda as submitted. The motion carried by the following: Ayes: Carrillo, Coats, Goodrich, Morales, Smith Noes: None Absent: None 2.RECESS INTO CLOSED SESSION The Board entered into Closed Session at 4:32 p.m. as provided in the Ralph M. Brown Act Government Code Section 54956.9(d)(1) to discuss the items listed on the agenda. RECONVENE THE MEETING The Board reconvened the meeting at 5:30 p.m. PLEDGE OF ALLEGIANCE Director Coats led the flag salute. ROLL CALL OF BOARD MEMBERS PRESENT Directors: Carrillo, Coats, Goodrich, Morales, Smith ABSENT None ANNOUNCEMENT OF CLOSED SESSION ACTIONS With respect to Item #2.a. legal counsel stated that no reportable action was taken. PRESENTATIONS AND CEREMONIAL ITEMS •Presentation to Matthew Armitage for 25 Years of Dedicated Public Service The General Manager/CEO presented Mr. Matthew Armitage with a framed resolution for 25 years of dedicated service to the District. Information only. PUBLIC COMMENTS Chairman Goodrich declared the public participation section of the meeting open at 5:40 p.m. There being no written or verbal comments, the public participation section was closed. 1 2 0 1 3.APPROVAL OF CONSENT CALENDAR a.Approve Directors’ Fees and Expenses for October 2023 b.Approve September 2023 Disbursements: Accounts payable disbursements for the period include check numbers 261827 through 262010, bank drafts, and ACH payments in the amount of $4,831,747.78 and $679,870.84 for payroll c.Approve Investment Transaction Report for Month Ended October 31, 2023 A motion was made by Director Coats, seconded by Director Carrillo, that the Board approve the Consent Calendar items as submitted. The motion carried by the following: Ayes: Carrillo, Coats, Goodrich, Morales, Smith Noes: None Absent: None 4.INFORMATIONAL ITEMS a. Update on District Performance Measurements The General Manager/CEO provided and overview on the District’s performance measurements and stated that the measurements provide guidance on how the District is performing relative to industry guidelines and the Strategic Plan. He introduced Mr. Rudy Guerrero to present this item. Mr. Guerrero stated that the District is committed to delivering world class service to our community, customers and stakeholders. As part of the District's continuous improvement efforts, the District established performance measurements that offer valuable insight into the District’s performance compared to other agencies. The benchmarks will be used as tools to enhance operations, foster trust and transparency, and the continuous efforts to invest in resources to enhance District operations. Mr. Guerrero stated that the performance measurements will be presented to the Board semi-annually. He reviewed seven performance measurements, discussing minimum and maximum target levels including: operating fund, capital replacement reserve fund, sewer pipeline maintenance, water main leaks, staffing levels, water affordability and customer wait times. Staff responded to several questions from the Board. Information only, no action required. b. Sterling Natural Resource Center Update The General Manager/CEO provided an overview of the Sterling Natural Resource Center (SNRC) project and stated that there are approximately 15 critical paths that 1 2 0 1 need to be addressed prior to the start-up of the plant. He stated that staff meets daily/weekly to discuss these items, including the timeline of the project. He introduced Mr. Jeff Noelte to present the project update. Mr. Noelte stated that the Sterling Natural Resource Center is a progressive design-build project that will treat 8 million gallons (MGD) of wastewater per day with an expansion of up to 10 MGD. He stated that 100% of the recycled water will recharge the local groundwater basin and that combined heat and power generation via biosolids co- digestion will produce 3 megawatts of electricity. Mr. Noelte provided information regarding the project, including but not limited to: project execution, the permit process for 60 permits from 20 agencies, final construction activity, pump station, membrane system, and the regional recycled water pipeline from the SNRC to the Weaver Basins. He also provided a final timeline schedule for the project. Staff responded to several questions from the Board. Information only, no action required. 5.DISCUSSION AND POSSIBLE ACTION ITEMS a. Consider Adoption of Resolution 2023.18 – Participation in the Great California ShakeOut A motion was made by Director Coats, seconded by Director Smith, that the Board of Directors adopt Resolution 2023.18 as submitted. The motion was carried by the following vote: Ayes: Carrillo, Coats, Goodrich, Morales, Smith Noes: None Absent: None 6.REPORTS a.Board of Directors’ Reports Director Carrillo reported on the following: October 31 he attended Inland Action where Congressman Agular was the presenter; November 3 he met with the General Manager/CEO to review the agenda and discuss District business; and November 7 he attended Inland Action where the County’s new Chief Executive Officer, Luther Snoke, gave an update on county services. Director Coats reported on the following: November 1 he participated in a webinar titled “Special District Socialites: How to Combat Rumors and Protect your District’s 1 2 0 1 Reputation”; November 7 he met with the General Manager/CEO to review the agenda and discuss District business; and November 8 he participated in a webinar titled "Is your Website ADA Compliant”. Director Smith reported on the following: October 31 he met with the General Manager/CEO to review the agenda and discuss District business; and November 8 he attended the San Bernardino Valley Water Conservation’s board meeting via Zoom. Vice Chairman Morales reported on the following: November 2 he attend San Bernardino Valley Municipal Water District’s (Valley District) policy meeting where they received investment portfolio updates and reviewed investment policies; November 2 he met with the General Manager/CEO to discuss District business; and November 7 he attended Valley District’s Board meeting where they were provided a status update on their enhanced recharge project and reported that they are eight months ahead of schedule. Chairman Goodrich reported on the following: October 26 he attended the Highland Senior Center volunteer awards banquet; and November 2 he met with the General Manager/CEO to review the agenda and discuss District business. For information only. b. General Manager/CEO Report The General Manager/CEO announced the following: •November 9th the District and the Employee Events Association is hosting its annual Thanksgiving luncheon for staff at the District’s headquarters. •The District’s offices and customer service lines will be closed on Friday, November 10, 2023 in observance of Veteran’s Day. •On November 17 the Employee Events Association will be delivering over 100 jackets to students at Jefferson Hunt Elementary. •The November 22 Board meeting has been canceled; the next regularly scheduled Board meeting will be held on December 13th. •The District’s offices and customer service lines will be closed on November 23- 24 for the Thanksgiving holiday. Customers may report water emergencies by calling (909) 889-9501. •The General Manager/CEO will be out of the office November 14-22. •East Valley Water District was recognized with a first-place award by American Concrete Institute in the Decorative Concrete category for the work completed at the Sterling Natural Resource Center. Entries were received from major projects across the region, and we are proud to receive this recognition for the work at the administrative center. 1 2 0 1 •District staff participated in the Lankershim’s Fall Festival and passed out information to around 250 students and parents. Staff provided students with several water coloring activities, a prize plinko board and District information. We will also be providing classroom water cycle demonstrations to Lankershim students at the end of the month. •Mr. Noelte presented the monthly Water Supply Update to the Board. For information only. c. Legal Counsel Report No report at this time. d. Board of Directors’ Comments Director Carrillo had no comments. Director Smith offered his appreciation to the Employee Events Association for providing over 100 jackets to Jefferson Hunt Elementary. Director Coats wished his fellow Veterans’ a Happy Veteran’s Day and wished everyone a Happy Thanksgiving. Vice Chairman Morales thanked members of the armed services, past and present for their service to our Country. Chairman Goodrich expressed his gratitude towards all members of the armed services for their service and wished everyone a Happy Thanksgiving. For information only. ADJOURN Chairman Goodrich adjourned the meeting at 6:53 p.m. Phillip R. Goodrich, Board President Michael Moore, Board Secretary 1 2 0 1 Agenda Item #3c December 13, 20231 Meeting Date: December 13, 2023 Agenda Item #3c Consent Item Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Approve Directors' Fees and Expenses for November 2023 RECOMMENDATION That the Board of Directors approve the Directors' Fees and Expenses for November 2023 as submitted. AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability A. Practice Transparent and Accountable Fiscal Management REVIEW BY OTHERS This agenda item has been reviewed by Administration. FISCAL IMPACT The fiscal impact associated with this agenda item is $12,558.08 which is included in the current fiscal year budget. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Justine Hendricksen District Clerk ATTACHMENTS November 2023 Director Expense Reports Name: Month / Year:2023 Meeting No.Stipend Written Oral 1 11 /01 236.25 2 11 /03 236.25 3 11 /07 236.25 4 11 /08 236.25 5 11 /15 236.25 6 11 /28 236.25 7 11 /29 236.25 8 9 10 11 12 13 14 15 16 17 18 19 20 Meetings 0.655/mi No. 1 11 /29 2 3 4 5 6 7 8 9 10 Subtotal TOTAL PAYMENT Date of Approval $260.22 Hotel Lodging for ACWA Conference Mileage 65.00 65.00 Miscellaneous Reimbursement Description Regular Board Meeting City of San Bernardino Council Meeting ACWA Event ACWA Event Expense Type $1,653.75 $85.15 Reimbursement 260.22Lodging Administration Signature I certify that the above is correct and accurate to the best of my knowledge. Chris Carrillo Date Meeting / Event Description Date City of San Bernardino Council Meeting Meeting with General Manager/CEO or Designee Inland Action Meeting $1,999.12 Chris Carrillo November / 130.00 X 7 Report Provided Subtotal Meetings' Stipend Mileage DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET 1 Name: Month / Year:2023 1 2 3 4 5 Chris Carrillo November / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: Event Description: Attended the City of San Bernardino Council meeting via Zoom. 11 / 1 / 2023 City of San Bernardino Council Meeting Brief Description of Meeting/Event Value to EVWD Meeting Date:11 / 3 / 2023 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD Meeting Date:11 / 7 / 2023 Event Description:Inland Action Meeting Meeting with General Manager/CEO to review agenda and discuss District business. Brief Description of Meeting/Event Value to EVWD Attended Inland Action meeting via Zoom. Meeting Date:11 / 8 / 2023 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD Attended EVWD Board meeting, refer to public agenda. Meeting Date:11 / 15 / 2023 Event Description:City of San Bernardino Council Meeting Brief Description of Meeting/Event Value to EVWD Attended the City of San Bernardino Council meeting via Zoom. DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 2 Name: Month / Year:2023 6 7 8 9 10 Meeting Date:11 / 28 / 2023 Event Description:ACWA Event Brief Description of Meeting/Event Value to EVWD Attended Association of California Water Agencies Annual Fall Conference. Meeting Date:11 / 29 / 2023 Event Description:ACWA Event Brief Description of Meeting/Event Value to EVWD Attended Association of California Water Agencies Annual Fall Conference. Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Chris Carrillo November / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 3 Name: Month / Year:2023 Meeting No.Stipend Written Oral 1 11 /01 236.25 2 11 /07 236.25 3 11 /08 0.00 4 11 /08 236.25 5 11 /09 0.00 6 11 /13 236.25 7 11 /14 0.00 8 11 /14 0.00 9 11 /14 236.25 10 11 /15 236.25 11 11 /28 236.25 12 11 /29 236.25 13 11 /30 236.25 14 15 16 17 18 19 20 Meetings 0.655/mi No. 1 11 /30 2 11 /30 3 4 5 6 7 8 9 10 Subtotal TOTAL PAYMENT Date of Approval Ronald L. Coats November / 140.00 X 9 70.00 70.00 Report Provided Subtotal Meetings' Stipend Mileage Finance & Human Resources Committee Meeting Administration Signature I certify that the above is correct and accurate to the best of my knowledge. Ronald L. Coats Date Meeting / Event Description Date Webinar from Streamline Meeting with General Manager/CEO or Designee Webinar from Streamline $2,833.92 $2,126.25 $91.70 Reimbursement 598.44 Meals 17.53 Lodging Mileage Miscellaneous Reimbursement Description Webinar from Streamline ACWA Event ACWA Event ACWA Event Regular Board Meeting EVWD Event ASBCSD Board Meeting San Bernardino Board of Water Commissioners Highland Chamber of Commerce Expense Type $615.97 ACWA Lodging Breakfast DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET 1 Name: Month / Year:2023 1 2 3 4 5 Event Description:EVWD Event Brief Description of Meeting/Event Value to EVWD Attended our annual employee Thanksgiving lunch Brief Description of Meeting/Event Value to EVWD Attended a webinar titled: Is your website ADA compliant. They showed great examples of do's and don'ts with regards to American's With Disabilities Act (ADA) requirements with regards to our EVWD website. Meeting Date:11 / 8 / 2023 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD See official board meeting minutes Meeting Date:11 / 9 / 2023 Meeting Date:11 / 7 / 2023 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD Meeting Date:11 / 8 / 2023 Event Description:Webinar from Streamline Discussed the agenda for tonight's meeting and other district business Ronald L. Coats November / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: Event Description: Attended a webinar titled: Special district socialites: How to combat rumors and protect your district's reputation. They highlighted the do's, don’ts and other aspects of all of the various social media available to us all. The most used social media outlet, by the entire country, is YouTube. 11 / 1 / 2023 Webinar from Streamline Brief Description of Meeting/Event Value to EVWD DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 2 Name: Month / Year:2023 6 7 8 9 10 Ronald L. Coats November / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Reviewed the draft of the Popular Annual Financial Report; motioned to bring to the full board the transfer of unclaimed funds into the district's general fund; received updates on Finance and Human Resources activities Meeting Date:11 / 15 / 2023 Event Description:Webinar from Streamline Brief Description of Meeting/Event Value to EVWD Attended a webinar titled: Artificial Intelligence (AI): Opportunities and Risks for districts. This emerging technology may be very useful in the future, but it is also scary. Event Description:Highland Chamber of Commerce Brief Description of Meeting/Event Value to EVWD Attended their meeting where we got legislative updates from Congressman Pete Aguilar (Matthew Tovar) and County Supervisor Dawn Rowe (Scott Ward) offices Meeting Date:11 / 14 / 2023 Event Description:Finance & Human Resources Committee Meeting Brief Description of Meeting/Event Value to EVWD Attended our monthly board meeting to discuss our upcoming general meeting and other association business Meeting Date:11 / 14 / 2023 Event Description:San Bernardino Board of Water Commissioners Brief Description of Meeting/Event Value to EVWD They approved the amendment to the Cost Share agreement related to mitigation of Salt Loading in the Bunker Hill Basin, which we had already approved as well; They approved numerous other contracts including several lines of insurance. They stated that all of their various lines of insurance have increased 10 to 16 % this year. Meeting Date:11 / 14 / 2023 Meeting Date:11 / 13 / 2023 Event Description:ASBCSD Board Meeting Brief Description of Meeting/Event Value to EVWD DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 3 Name: Month / Year:2023 11 12 13 14 15 Ronald L. Coats November / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Attended the fall conference to learn all of the latest on water in California Meeting Date:11 / 30 / 2023 Event Description:ACWA Event Brief Description of Meeting/Event Value to EVWD Attended the fall conference to learn all of the latest on water in California Meeting Date: Event Description:ACWA Event Brief Description of Meeting/Event Value to EVWD Attended the fall conference to learn all of the latest on water in California Meeting Date:11 / 29 / 2023 Event Description:ACWA Event Brief Description of Meeting/Event Value to EVWD Meeting Date:11 / 28 / 2023 DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 4 Name: Month / Year:2023 Meeting No.Stipend Written Oral 1 11 /02 236.25 2 11 /08 236.25 3 11 /09 236.25 4 11 /14 236.25 5 11 /20 236.25 6 11 /27 236.25 7 11 /28 236.25 8 11 /29 236.25 9 11 /30 236.25 10 11 12 13 14 15 16 17 18 19 20 Meetings 0.655/mi No. 1 11 /30 2 11 /30 3 4 5 6 7 8 9 10 Subtotal TOTAL PAYMENT Date of Approval Phillip R. Goodrich November / 136.00 X 9 68.00 Report Provided Subtotal Meetings' Stipend Mileage ACWA Event Administration Signature I certify that the above is correct and accurate to the best of my knowledge. Phillip R. Goodrich Date Meeting / Event Description Date Agenda Review Regular Board Meeting Meeting with General Manager/CEO or Designee $2,813.77 $2,126.25 $89.08 Reimbursement 78.00 Lodging 520.44 Parking Mileage 68.00 Miscellaneous Reimbursement Description City of Highland Council Meeting ASBCSD Engineering & Operations Committee Meeting ACWA Event ACWA Event Expense Type $598.44 ACWA Conference Parking for 2 days ACWA Conference lodging DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET 1 Name: Month / Year:2023 1 2 3 4 5 Event Description:ASBCSD Brief Description of Meeting/Event Value to EVWD Attend Monthly Spl. Districts mtg Guest speaker scott Goldman briefed members on Doheney De salination plant progress Brief Description of Meeting/Event Value to EVWD Meet with GM,staff and Vice Chair for development future protocol Meeting Date:11 / 14 / 2023 Event Description:City of Highland Council Meeting Brief Description of Meeting/Event Value to EVWD Attend Monthly City council mtg see mins. Meeting Date:11 / 20 / 2023 Meeting Date:11 / 8 / 2023 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD Meeting Date:11 / 9 / 2023 Event Description:Meeting with General Manager/CEO or Designee Attend Reg, board mtg Ref. mins, this day Phillip R. Goodrich November / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: Event Description: With CEO and Vice Chair for review of current agenda and discuss District business 11 / 2 / 2023 Agenda Review Brief Description of Meeting/Event Value to EVWD DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 2 Name: Month / Year:2023 6 7 8 9 10 Phillip R. Goodrich November / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Attend ACWA Winter conference continued board member education Day3 Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Event Description:ACWA Event Brief Description of Meeting/Event Value to EVWD Attend ACWA Winter conference continued board member education Day2 Meeting Date:11 / 30 / 2023 Event Description:ACWA Event Brief Description of Meeting/Event Value to EVWD Attend committee meeting conservation district project updates and updates on dept. activities Meeting Date:11 / 28 / 2023 Event Description:ACWA Event Brief Description of Meeting/Event Value to EVWD Attend ACWA Winter conference continued board member education Day1 Meeting Date:11 / 29 / 2023 Meeting Date:11 / 27 / 2023 Event Description:Engineering & Operations Committee Meeting Brief Description of Meeting/Event Value to EVWD DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 3 Name: Month / Year:2023 Meeting No.Stipend Written Oral 1 11 /02 236.25 2 11 /02 0.00 3 11 /08 236.25 4 11 /09 236.25 5 11 /14 236.25 6 11 /22 236.25 7 11 /27 236.25 8 11 /28 236.25 9 11 /29 236.25 10 11 /30 236.25 11 12 13 14 15 16 17 18 19 20 Meetings 0.655/mi No. 1 11 /29 2 3 4 5 6 7 8 9 10 Subtotal TOTAL PAYMENT Date of Approval James Morales, Jr.November / 138.00 X 9 138.00 Report Provided Subtotal Meetings' Stipend Mileage ACWA Event Administration Signature I certify that the above is correct and accurate to the best of my knowledge. James Morales, Jr. Date Meeting / Event Description Date San Bernardino Valley MWD Meeting with General Manager/CEO or Designee Regular Board Meeting $2,737.08 $2,126.25 $90.39 Reimbursement 520.44Lodging Mileage Miscellaneous Reimbursement Description ACWA Event Meeting with General Manager/CEO or Designee San Bernardino Valley MWD Regular Board Meeting Engineering & Operations Committee Meeting ACWA Event Expense Type $520.44 ACWA Statewide Trade Conference DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET 1 Name: Month / Year:2023 1 2 3 4 5 Event Description:San Bernardino Valley MWD Brief Description of Meeting/Event Value to EVWD Resources Engineering Workshop. Seven Oaks Dam control manual. Bunker Hill-B basin study and agreement. Sant Ana Sucker monitoring. Board report assignment. Brief Description of Meeting/Event Value to EVWD Please refer to public agenda. Meeting Date:11 / 9 / 2023 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD Recruitment policy review. Meeting Date:11 / 14 / 2023 Meeting Date:11 / 2 / 2023 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD Meeting Date:11 / 8 / 2023 Event Description:Regular Board Meeting District operational update. SNRC update. James Morales, Jr.November / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: Event Description: Investment portfolio update. Board investment policy. Ad valorem tax terminology. Board report assignment. 11 / 2 / 2023 San Bernardino Valley MWD Brief Description of Meeting/Event Value to EVWD DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 2 Name: Month / Year:2023 6 7 8 9 10 James Morales, Jr.November / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Statewide trade conference. Region 9 Board meeting. Meeting Date:11 / 30 / 2023 Event Description:ACWA Event Brief Description of Meeting/Event Value to EVWD Statewide trade conference. Event Description:ACWA Event Brief Description of Meeting/Event Value to EVWD Statewide trade conference. Committee meetings. Meeting Date:11 / 29 / 2023 Event Description:ACWA Event Brief Description of Meeting/Event Value to EVWD Please refer to public agenda. Meeting Date:11 / 27 / 2023 Event Description:Engineering & Operations Committee Meeting Brief Description of Meeting/Event Value to EVWD Please refer to public agenda. Meeting Date:11 / 28 / 2023 Meeting Date:11 / 22 / 2023 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 3 Agenda Item #3d December 13, 20231 Meeting Date: December 13, 2023 Agenda Item #3d Consent Item 9 3 4 Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Accept and File Financial Statements for September 2023 RECOMMENDATION That the Board of Directors accept and file the attached financial statements as of, and for the period ended, September 30, 2023. BACKGROUND / ANALYSIS The East Valley Water District adopted an annual budget on June 28, 2023 for fiscal year 2023-24. In accordance with District Administrative Policy 7.7, the Chief Financial Officer provides regular budget updates to the Board of Directors (Board). Included herewith for the Board’s review is a summary of the District’s financial results, as of September 30, 2023. AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability A. Practice Transparent and Accountable Fiscal Management REVIEW BY OTHERS This agenda item has been reviewed by the Finance Department. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Brian Tompkins Chief Financial Officer Agenda Item #3d December 13, 20232 Meeting Date: December 13, 2023 Agenda Item #3d Consent Item 9 3 4 ATTACHMENTS 1. September 2023 Financial Statement Monthly Review 2. September 2023 Financial Statements FINANCIAL STATEMENTS MONTHLY REVIEW MONTH ENDING SEPTEMBER 30, 2023 page | 1 The following is a highlight summary of the District’s financial results as of September 30, 2023. Please note all values presented are in millions (unless otherwise noted). Statement of Net Position Total assets at September 30, 2023 are $407.96 million. CLASSIFICATION WATER WASTEWATER RECLAMATION DISTRICT TOTAL Cash and Investments $ 15.51 $ 6.31 $ 2.75 $ 24.57 Utility Plant, Net 96.95 17.00 - 113.95 Other Assets 50.59 31.20 187.65 269.44 Current Liabilities 8.16 7.15 31.29 46.60 Long Term Liabilities 44.62 8.17 156.41 209.20 Beginning Net Position 105.34 38.68 3.01 147.03 Change in Equity 3.34 0.18 (0.30) 3.22 TOTAL NET $ 108.68 $ 38.86 $ 2.71 $ 150.25 Cash and Investments Cash and Investments are $24.58 million for the month of September, an increase of $1.43 million from the prior month. In September the District paid $1.83 million for construction of the recycled water pipeline through June 2023. The District’s Due from Other Governments includes a receivable for work performed on the Recycled Water Pipeline from August through September and Grants Receivable from the State of California bringing the ending balance as of September 30, 2023 to $21.04 million. $0 $5 $10 $15 $20 $25 $30 Mi l l i o n s CASH & INVESTMENTS Restricted Unrestricted FINANCIAL STATEMENTS MONTHLY REVIEW MONTH ENDING SEPTEMBER 30, 2023 page | 2 Statement of Revenues & Expenses Total Revenues & Expenses through September 30, 2023 are summarized below (in millions): Column1 WATER WASTEWATER RECLAMATION DISTRICT TOTAL Revenue $ 8.71 $ 1.68 $ 2.66 $ 13.05 Expense 5.37 1.50 2.95 9.82 Water Sales by Tier Water Sales for the month ending September 30, 2023 were $2.12M; $62K over staff projections for the month and $182K under projections year-to-date. $0.0 $0.5 $1.0 $1.5 $2.0 $2.5 Mi l l i o n s WATER SALES BY TIER Tier 1 Tier 2 Tier 3 FY 2023-24 Projection For a more detailed presentation, operating results are presented in three ways on pages 2 through 6 of the attached financial statements for the period ending September 30, 2023. First is a one-page summary with monthly and year-to-date totals for revenue and expenses, presented by Expense Category. Second is a one-page summary with monthly and year-to-date totals for Revenues and Expense by Program. Third is a Budget -to- Actual presentation of program expense detail. FINANCIAL STATEMENTS MONTHLY REVIEW MONTH ENDING SEPTEMBER 30, 2023 page | 3 Water Sales by Customer Class The table below shows the District’s water sales for the month of September 2023 by customer class. The following icons are to compliment the graph below: positive change, no change, negative change when comparing actuals versus projections. CUSTOMER CLASS ACTUAL PROJECTION $ VARIANCE % VARIANCE Residential 1,191,183$ 1,193,000$ (1,817)$ 0% Multi-Family 384,973 398,000 (13,027) -3% Commercial 197,309 163,000 34,309 21% Irrigation 348,209 306,000 42,209 14% TOTAL $ 2,121,674 $ 2,060,000 $ 61,674 3% The following table displays customer class by tier for the month of September 2023: CUSTOMER CLASS TIER ACTUAL PROJECTION $ VARIANCE % VARIANCE Residential Tier 1 424,509$ 377,000$ 47,509$ 13% Residential Tier 2 542,005 553,000 (10,995) -2% Residential Tier 3 224,669 263,000 (38,331) -15% Multi-Family Tier 1 178,983 157,000 21,983 14% Multi-Family Tier 2 108,117 136,000 (27,883) -21% Multi-Family Tier 3 97,873 105,000 (7,127) -7% Commercial Tier 1 116,712 114,000 2,712 2% Commercial Tier 2 12,298 11,000 1,298 12% Commercial Tier 3 68,299 38,000 30,299 80% Irrigation Tier 2 163,797 176,000 (12,203) -7% Irrigation Tier 3 184,412 130,000 54,412 42% TOTAL $ 2,121,674 $ 2,060,000 $ 61,674 3% Legend - Positive Change in Actuals - Neutral Change in Actuals - Negative Change in Actuals FINANCIAL STATEMENTS MONTHLY REVIEW MONTH ENDING SEPTEMBER 30, 2023 page | 4 The chart below is a comparative illustration of Water Revenue year -to-date compared to last year’s Water Revenue year-to-date as of September. As noted in the graph, Water Revenue experienced a minor decrease over last year. Water consumption decreased 88.02 million gallons (117.7K HCF) compared to September of 2022 and water sales were down $157K for all three tiers combined. $0 $1 $2 $3 $4 $5 $6 $7 $8 $9 9/30/2022 9/30/2023 Mi l l i o n s COMPARATIVE MONTHLY WATER REVENUE (WATER SALES & METER CHARGES) Meter Tier 1 Tier 2 Tier 3 Total -$8,320,372 Total -$8,236,402 FINANCIAL STATEMENTS MONTHLY REVIEW MONTH ENDING SEPTEMBER 30, 2023 page | 5 Water Fund Activities by Cost Center The graph below provides a year-to-date comparison of the Water Fund operating cost centers for FY 2022-23 and FY 2023-24. FINANCIAL STATEMENTS MONTHLY REVIEW MONTH ENDING SEPTEMBER 30, 2023 page | 6 Wastewater Fund Activities by Cost Center The graph below provides a year-to-date comparison of the Wastewater Fund operating cost centers for FY 2022-23 and FY 2023-24. FINANCIAL STATEMENTS MONTHLY REVIEW MONTH ENDING SEPTEMBER 30, 2023 page | 7 Water Reclamation Fund Activities by Cost Center The graph below provides a year-to-date comparison of the Water Reclamation Fund operating cost centers for FY 2022-23 and FY 2023-24. Combining Schedule of Net Position As of September 30, 2023 Unaudited WATER WASTEWATER RECLAMATION DISTRICT TOTAL Assets: Current Assets: Cash and Cash Equivalents Investments Accounts Receivable, Net Interest Receivable Other Receivables Due from Sewer Fund Due from Reclamation Fund Due from Other Governments Inventory $4,148,245.40 $738,504.19 2,019,618.14 311,471.64 $2,750,000.00 $7,636,749.59 5,329,245.46 5,978,601.07 - 2,508,047.03 15,279,624.10 11,015,251.76 21,039,406.36 1,071,889.08 244,594.52 3,309,627.32 5,118,720.33 - 2,508,047.03 3,770,000.00 11,015,251.76 48,418.33 1,065,167.92 212,514.89 31,195,992.98 - 548,409.10 -- - - - - 11,509,624.10 - -20,990,988.03 6,721.16 32,079.63 14,618,018.86 - -Prepaid Expenses Total Current Assets:24,289,397.13 70,103,408.97 Non-Current Assets: Restricted Cash and Cash Equivalents Capital Assets not being Depreciated Capital Assets, Net 8,056,028.53 21,311,748.23 96,948,239.29 126,316,016.05 157,512,009.03 3,555,502.92 17,522,756.38 16,997,047.78 38,075,307.08 52,693,325.94 - 166,114,947.56 - 166,114,947.56 190,404,344.69 11,611,531.45 204,949,452.17 113,945,287.07 330,506,270.69 400,609,679.66 Total Non-Current Assets: Total Assets: Deferred Outflow Of Resources Deferred Charge on Refunding Deferred Outflows - Pensions 581,826.53 4,954,821.80 163,048,657.36 272,820.05 1,546,575.07 54,512,721.06 - - 854,646.58 6,501,396.87 407,965,723.11Total Assets and Deferred Outflows of Resources:190,404,344.69 Current Liabilities: Accounts Payable and Accrued Expenses Due to Water Fund Due to Sewer Fund Accrued Payroll and Benefits Customer Service Deposits Construction Advances and Retentions Accrued Interest Payable 3,450,804.05 - 29,842.00 3,770,000.00 - -3,480,646.05 14,785,251.76 11,509,624.10 - 1,390,877.44 12,193,266.73 263,777.47 652,177.00 2,315,008.61 46,590,629.16 11,015,251.76 11,509,624.10- -- - - -1,390,877.44 485,491.64 239,066.72 449,527.20 2,140,008.61 8,155,775.66 3,010,696.98 24,710.75 137,616.80 175,000.00 7,147,866.53 8,697,078.11 - 65,033.00 - Current Portion of Compensated Absences Current Portion of Long-Term Debt Total Current Liabilities:31,286,986.97 Non-Current Liabilities: Compensated Absences, less current portion Net Pension Liability 464,391.22 10,600,994.28 33,555,886.89 1,173.64 110,894.78 3,254,141.95 4,800,908.00 - 117,403.00 692,689.00 13,855,136.23 194,646,363.89 1,173.64 - 156,289,569.00 - Long Term Debt, Less Current Portion Other Liabilities Total Non-Current Liabilities: Total Liabilities: 44,622,446.03 52,778,221.69 8,165,944.73 15,313,811.26 156,406,972.00 187,693,958.97 209,195,362.76 255,785,991.92 Deferred Inflows Of Resources Deferred Inflows - Pensions 1,589,671.06 336,902.07 -1,926,573.13 Total Liabilities and Deferred Inflows of Resources:54,367,892.75 15,650,713.33 187,693,958.97 257,712,565.05 Equity: Equity 105,340,469.37 105,340,469.37 38,679,547.28 38,679,547.28 3,008,522.25 3,008,522.25 147,028,538.90 147,028,538.90Total Beginning Equity: Total Revenue Total Expense 8,707,472.54 5,367,177.30 3,340,295.24 1,684,715.50 1,502,255.05 182,460.45 2,656,025.99 2,954,162.52 (298,136.53) 13,048,214.03 9,823,594.87 3,224,619.16Revenues Over/Under Expenses Total Equity and Current Surplus (Deficit): Total Liabilities, Equity and Current Surplus (Deficit): 108,680,764.61 163,048,657.36 38,862,007.73 54,512,721.06 2,710,385.72 150,253,158.06 407,965,723.11$$$190,404,344.69 $ Page 1 of 6 Revenue and Expense Budget-to-Actual by Category Month Ended September 30, 2023 Unaudited WATER YTD WASTEWATER RECLAMATION YTD DISTRICT WIDE AMENDED AMENDED BUDGET AMENDED BUDGET AMENDED REMAINING BUDGETMTDBUDGETMTDYTDMTDTOTAL BUDGET Revenue Water Sales $2,122,222.16 832,614.26 44,430.09 $5,738,942.48 2,497,615.49 133,999.50 $18,345,000.00 9,996,000.00 450,000.00 $- - $- - $- - $- - - - $- - - - $692,000.00 $19,037,000.00 9,996,000.00 510,000.00 5,968,000.00 10,279,000.00 1,294,000.00 340,000.00 - $13,298,057.52 Meter Charges Penalties - - - 7,498,384.51 360,285.66 4,488,037.09 7,622,974.01 772,293.25 335,753.93 - 5,065.32 499,906.45 15,714.84 1,479,962.91 60,000.00 5,968,000.00Wastewater System Charges Wastewater Treatment Charges Other Operating Revenue Non Operating Revenue Gain or Loss on Disposition Benefits - - - - - ---- - 913,093.52 2,656,025.99 10,279,000.00 1,252,000.00 100,000.00 209,730.42 267.83 332,669.00 4,246.07 42,000.00 220,000.00 178,910.75 189,037.75 - - - - - - - - - - - - - - - - - 20,000.00 - - - - - - - - - - - - - - - - - - -Depreciation - Revenue Total:3,209,264.76 8,707,472.54 29,053,000.00 683,882.52 1,684,715.50 6,048,000.00 913,093.52 2,656,025.99 12,323,000.00 47,424,000.00 34,375,785.97 Expense by Category Labor 635,529.47 3,141.10 171,854.57 475,061.58 4,284.07 62,255.49 113,494.56 396,405.86 3,141.10 18,602.86 9,317.47 - 1,273,819.62 7,051.02 5,596,200.00 32,900.00 173,975.94 1,346.18 43,950.92 99,845.90 155.60 1,442.69 7,698.93 15,661.00 1,346.18 5,275.11 322.98 - 350,823.20 3,021.86 283,469.18 300,425.46 8,701.75 5,477.62 22,234.43 24,909.23 3,021.86 422,554.71 561.79 - 1,627,100.00 14,100.00 756,300.00 1,582,100.00 104,000.00 25,800.00 133,100.00 250,300.00 14,100.00 341,100.00 2,000.00 91,390.30 183,117.65 1,004,700.00 8,228,000.00 47,000.00 6,420,239.53 36,927.12Temporary Labor Benefits Contract Services Professional Development Overtime Materials and Supplies Utilities Temporary Labor Other Standby Water Supply Debt Service Capital Improvement Capital Outlay Accounting Income Add back Transfer to Reserves Transfer from Reserves --- 1,195,794.64 672,166.49 40,912.70 124,840.05 374,698.68 592,631.26 7,051.02 951,648.50 17,575.49 271.39 2,915,800.00 5,048,000.00 291,000.00 371,000.00 1,331,500.00 4,013,800.00 32,900.00 25,550.49 874,277.75 180,932.82 2,453,069.90 1,703.14 2,736.06 15,526.02 85,133.82 492,900.00 6,018,900.00 21,000.00 29,200.00 751,400.00 2,129,900.00 4,165,000.00 12,649,000.00 416,000.00 426,000.00 2,216,000.00 6,394,000.00 47,000.00 2,504,803.36 9,223,338.15 364,682.41 292,946.27 1,803,540.87 5,691,325.69 36,927.12 - 788.39 9,069.82 29,728.82 --- 1,300,900.00 33,000.00 4,699.08 4,699.08 590,000.00 55,000.00 2,232,000.00 90,000.00 853,097.71 71,862.72- - - - - - - - - - - - 768,000.00 3,103,000.00 3,425,000.00 695,000.00 - -- - - 768,000.00 3,376,000.00 3,725,000.00 1,165,000.00 - 767,728.61 3,370,685.64 3,654,433.78 957,299.93 70,566.22 -5,314.36 - - - - 273,000.00 300,000.00 260,000.00 - 365,000.00 - 53,847.50 3,662.50 (53,847.50) - 70,566.22 103,402.08 (70,566.22) - 48,011.44 - 77,053.96 27,244.03 210,000.00 - - - - - - - 1,020,000.00 - 95,000.00 - - 1,480,000.00 - 1,480,000.00 ---- Expense Total:1,896,750.63 5,367,177.30 29,053,000.00 399,032.87 1,502,255.05 6,048,000.00 1,035,504.65 2,954,162.52 12,323,000.00 47,424,000.00 37,600,405.13 Total Surplus (Deficit):$1,312,514.13 $3,340,295.24 $-$284,849.65 $182,460.45 $-$(122,411.13)$(298,136.53)$-$-$(3,224,619.16) Page 2 of 6 Revenue and Expense Budget-to-Actual by Program Month Ended September 30, 2023 Unaudited WATER YTD WASTEWATER RECLAMATION YTD DISTRICT WIDE AMENDED AMENDED BUDGET AMENDED BUDGET AMENDED REMAINING BUDGETMTDBUDGETMTDYTDMTDTOTAL BUDGET Revenue Water Sales $2,122,222.16 832,614.26 44,430.09 - $5,738,942.48 2,497,615.49 133,999.50 - $18,345,000.00 9,996,000.00 450,000.00 - $- - $- - $- - $- - - - $- - - - $692,000.00 $19,037,000.00 9,996,000.00 510,000.00 5,968,000.00 10,279,000.00 1,294,000.00 340,000.00 $13,298,057.52 7,498,384.51 360,285.66 4,488,037.09 7,622,974.01 772,293.25 Meter Charges Penalties Wastewater System Charges Wastewater Treatment Charges Other Operating Revenue Non Operating Revenue - - - 5,065.32 499,906.45 - 178,910.75 - 15,714.84 1,479,962.91 - 189,037.75 - 60,000.00 5,968,000.00 ---- - 913,093.52 2,656,025.99 10,279,000.00 1,252,000.00 100,000.00 12,323,000.00 209,730.42 267.83 3,209,264.76 332,669.00 4,246.07 8,707,472.54 42,000.00 220,000.00 29,053,000.00 - - - -20,000.00 6,048,000.00 335,753.93 34,375,785.97Revenue Total:683,882.52 1,684,715.50 913,093.52 2,656,025.99 47,424,000.00 1000 - Governing Board 2000 - General Administration 2100 - Human Resources 2200 - Public Affairs 55,403.16 70,901.39 50,971.49 79,055.32 58,912.10 73,577.36 62,521.42 147,270.61 24,564.23 65,618.23 564,431.07 80,141.71 40,529.79 37,748.20 355,411.20 - 42,073.17 182,610.81 1,146,798.56 164,914.33 (272,211.97) 184,720.82 282,562.38 402,369.04 74,540.71 147,423.33 989,133.35 301,331.04 113,049.62 145,843.02 899,079.85 - 254,800.00 959,000.00 1,702,400.00 904,400.00 689,000.00 940,800.00 1,205,400.00 1,304,100.00 292,000.00 999,600.00 5,992,000.00 1,082,000.00 546,000.00 418,500.00 2,826,000.00 - 23,305.15 29,483.75 20,502.19 40,687.33 - 31,489.99 26,794.86 62,838.18 - 17,348.58 76,456.62 489,505.29 85,909.95 - 79,051.43 121,097.78 171,565.72 - 109,200.00 411,000.00 564,600.00 387,600.00 - - - - - - 364,000.00 1,370,000.00 2,857,000.00 1,292,000.00 689,000.00 1,344,000.00 1,722,000.00 1,863,000.00 292,000.00 1,428,000.00 5,992,000.00 1,082,000.00 546,000.00 465,000.00 2,826,000.00 867,000.00 9,896,000.00 2,023,000.00 760,000.00 304,578.25 1,110,932.57 1,215,997.07 1,041,175.72 961,211.97 1,080,227.75 1,318,339.84 1,289,065.24 217,459.29 1,234,316.34 5,002,866.65 780,668.96 432,950.38 303,583.43 4,699.08 4,699.08 590,000.00 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 2300 - Conservation - 3000 - Finance & Accounting 3200 - Information Technology 3300 - Customer Service 3400 - Meter Services 403,200.00 516,600.00 558,900.00 - 4000 - Engineering 24,608.02 - 46,260.33 - 428,400.00 5000 - Water Production 5100 - Water Treatment 5200 - Water Quality 6000 - Maintenance Administration 6100 - Water Maintenance 6200 - Wastewater Collection 6300 - Water Reclamation 7000 - Facilities Maintenance 7100 - Fleet Maintenance 8000 - Capital - -- - - -- 46,500.00 - 867,000.00 - 405,000.00 152,000.00 1,198,000.00 - 3,930.89 - 53,911.03 - 21,684.22 11,785.82 48,011.44 284,849.65 15,573.55 - 145,382.03 - 153,574.32 23,475.49 77,053.96 182,460.45 1,926,920.15 721,617.97 7,240,942.40 1,299,594.11 584,971.47 -- 9,896,000.00 607,000.00 - 1,230,000.00 - ---969,236.20 61,569.37 2,655,057.60 267,161.81 - 27,244.03 (298,136.53) 71,762.42 54,268.43 3,662.50 302,669.76 151,553.04 108,716.44 3,340,295.24 1,011,000.00 608,000.00 7,318,000.00 - - -9,746,000.00 9,532,985.57 (3,224,619.16)Total Surplus (Deficit):$1,312,514.13 $$$$$$(122,411.13)$$$-$ . Page 3 of 6 Program Expense Detail Budget-to-Actual Month Ended September 30, 2023 Unaudited WATER YTD WASTEWATER AMENDED RECLAMATION YTD DISTRICT WIDE AMENDED BUDGET AMENDED BUDGET AMENDED REMAINING BUDGETMTDMTDYTDBUDGETMTDTOTAL BUDGET Revenue Water Sales $2,122,222.16 832,614.26 44,430.09 $5,738,942.48 2,497,615.49 133,999.50 $18,345,000.00 9,996,000.00 450,000.00 $- - $- - $- - $- - - - $- - - - $692,000.00 $19,037,000.00 9,996,000.00 510,000.00 5,968,000.00 10,279,000.00 1,294,000.00 340,000.00 - $13,298,057.52 Meter Charges Penalties - - - 7,498,384.51 360,285.66 4,488,037.09 7,622,974.01 772,293.25 335,753.93 - 5,065.32 499,906.45 15,714.84 1,479,962.91 60,000.00 5,968,000.00Wastewater System Charges Wastewater Treatment Charges Other Operating Revenue Non Operating Revenue Gain or Loss on Disposition Benefits - - - - - ---- - 913,093.52 2,656,025.99 10,279,000.00 1,252,000.00 100,000.00 209,730.42 267.83 332,669.00 4,246.07 42,000.00 220,000.00 178,910.75 189,037.75 - - - - - - - - - - - - - - - - - 20,000.00 - - - - - - - - - - - - - - - - - - -Depreciation - Revenue Total:3,209,264.76 8,707,472.54 29,053,000.00 683,882.52 1,684,715.50 6,048,000.00 913,093.52 2,656,025.99 12,323,000.00 47,424,000.00 34,375,785.97--------Program: 1000 - Governing Board Labor $7,111.13 4,171.42 - 43,096.19 1,024.42 55,403.16 $20,183.64 12,426.34 56.13 3,367.57 6,039.49 42,073.17 $98,000.00 63,000.00 2,100.00 $3,047.62 1,787.73 - 18,469.80 - $8,650.11 5,325.45 24.05 1,443.25 1,905.72 17,348.58 $42,000.00 27,000.00 900.00 33,300.00 6,000.00 $- - - - - $- - - - - $- - - - - $140,000.00 90,000.00 3,000.00 111,000.00 20,000.00 $111,166.25 72,248.21 2,919.82 106,189.18 12,054.79 304,578.25 Benefits Materials and Supplies Contract Services 77,700.00 14,000.00 254,800.00 Professional Development Program: 1000 - Governing Board Total:23,305.15 109,200.00 ---364,000.00------Program: 2000 - General Administration Labor Temporary Labor Overtime Benefits Materials and Supplies Contract Services Utilities 44,539.04 1,364.50 200.50 9,671.33 63.55 14,717.42 117.28 227.77 89,086.32 3,661.62 538.85 53,841.84 725.38 29,231.04 351.83 5,173.93 182,610.81 417,900.00 21,000.00 2,800.00 184,800.00 4,900.00 19,088.16 584.78 85.94 3,242.29 27.25 6,307.46 50.26 38,179.88 1,569.26 230.96 21,269.87 310.90 12,527.57 150.78 2,217.40 76,456.62 179,100.00 9,000.00 1,200.00 79,200.00 2,100.00 93,000.00 1,200.00 - - - - - - - - - - - - - - - - - - - - - - - - 597,000.00 30,000.00 4,000.00 264,000.00 7,000.00 310,000.00 4,000.00 469,733.80 24,769.12 3,230.19 188,888.29 5,963.72 268,241.39 3,497.39 217,000.00 2,800.00 Professional Development Program: 2000 - General Administration Total: 107,800.00 959,000.00 97.61 46,200.00 411,000.00 154,000.00 1,370,000.00 146,608.67 1,110,932.5770,901.39 29,483.75 ---------Program: 2100 - Human Resources Labor Temporary Labor 26,222.01 - 52,661.02 - 230,300.00 - 11,237.99 - 22,568.99 - 98,700.00 - - - - - - - 329,000.00 - 253,769.99 - Overtime Benefits Materials and Supplies Contract Services Utilities 215.42 6,759.73 586.02 1,706.00 41.02 291.45 77,802.63 786.29 20,768.06 124.86 2,100.00 139,300.00 4,900.00 109,200.00 700.00 92.31 124.89 33,343.84 336.97 8,900.56 53.51 1,621.82 422,554.71 489,505.29 900.00 - - - - - - - - - - - - - - - - - - 3,000.00 199,000.00 7,000.00 156,000.00 1,000.00 2,583.66 87,853.53 5,876.74 2,896.92 251.15 731.13 17.58 59,700.00 2,100.00 46,800.00 300.00 126,331.38 821.63 49,107.59 689,652.55 1,215,997.07 Professional Development Other -5,270.59 989,093.66 1,146,798.56 39,200.00 1,176,700.00 1,702,400.00 -16,800.00 339,300.00 564,600.00 56,000.00 2,106,000.00 2,857,000.00 15,441.29 50,971.49 5,275.11 20,502.19 4,699.08 4,699.08 4,699.08 4,699.08 590,000.00 590,000.00Program: 2100 - Human Resources Total:------Program: 2200 - Public Affairs Labor 38,500.61 - 77,001.22 - 580.31 36,233.83 2,727.64 46,979.77 583.99 300,300.00 - 16,500.23 - 33,000.44 - 248.68 15,528.42 1,169.00 35,367.02 250.27 128,700.00 - 5,100.00 - - - - - - - - - - - - - - - - - - - - - - - - - 429,000.00 - 318,998.34 -Temporary Labor Overtime Benefits Materials and Supplies Contract Services Utilities 265.68 8,072.12 1,266.72 30,758.59 191.60 - 11,900.00 88,900.00 58,800.00 385,700.00 33,600.00 25,200.00 904,400.00 113.86 3,459.32 542.89 19,988.92 82.11 17,000.00 127,000.00 84,000.00 551,000.00 48,000.00 36,000.00 1,292,000.00 16,171.01 75,237.75 80,103.36 468,653.21 47,165.74 34,846.31 1,041,175.72 38,100.00 25,200.00 165,300.00 14,400.00 10,800.00 387,600.00 Professional Development Program: 2200 - Public Affairs Total: 807.57 164,914.33 -346.12 85,909.9579,055.32 40,687.33 --------Program: 2300 - Conservation Labor Temporary Labor Overtime 12,768.00 - 239.40 3,386.21 55.92 39,281.00 - 20.00 25,536.00 - 239.40 6,767.25 175.48 (271,071.31) 62.47 3,770.00 (37,691.26) (272,211.97) 107,000.00 - 7,000.00 42,000.00 26,000.00 346,000.00 26,000.00 15,000.00 120,000.00 689,000.00 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 107,000.00 - 7,000.00 42,000.00 26,000.00 346,000.00 26,000.00 15,000.00 120,000.00 689,000.00 81,464.00 - 6,760.60 35,232.75 25,824.52 617,071.31 25,937.53 11,230.00 157,691.26 961,211.97 Benefits Materials and Supplies Contract Services Utilities Professional Development Other 3,161.57 58,912.10Program: 2300 - Conservation Total:------ Program: 3000 - Finance & Accounting Labor Temporary Labor Overtime Benefits Materials and Supplies Contract Services Utilities Professional Development Other 50,316.60 - 99,839.14 - 800.82 113,175.77 561.17 (31,242.23) 317.27 542,500.00 - 21,564.23 - 42,772.52 - 232,500.00 - - - - - - - - - - - - - - - - - - - - - - - - - - - - 775,000.00 - 632,388.34 - 11,855.97 212,356.51 6,198.31 185,659.61 3,546.76 28,303.78 (81.53) 419.02 12,878.37 544.51 9,231.97 151.89 35.00 9,100.00 261,800.00 4,900.00 98,700.00 2,800.00 21,000.00 - 179.58 5,495.44 233.38 3,937.27 65.09 343.21 48,467.72 240.52 (13,417.38) 135.97 508.87 - 3,900.00 112,200.00 2,100.00 42,300.00 1,200.00 9,000.00 - 13,000.00 374,000.00 7,000.00 141,000.00 4,000.00 30,000.00 - 1,187.35 81.53 15.00 -- Program: 3000 - Finance & Accounting Total:73,577.36 184,720.82 940,800.00 31,489.99 79,051.43 403,200.00 ---1,344,000.00 1,080,227.75------ Page 4 of 6 Program Expense Detail Budget-to-Actual Month Ended September 30, 2023 Unaudited WATER YTD WASTEWATER AMENDED RECLAMATION YTD DISTRICT WIDE AMENDED BUDGET AMENDED BUDGET AMENDED REMAINING BUDGETMTD 32,118.27 1,776.60 - 9,084.04 6,393.76 12,004.03 1,144.72 - MTD YTD BUDGET MTD TOTAL BUDGET Program: 3200 - Information Technology ---- - - - - - - - - - - - - - - - - - - 433,000.00 17,000.00 - 259,000.00 70,000.00 926,000.00 12,000.00 5,000.00 Labor Temporary Labor Overtime Benefits Materials and Supplies Contract Services Utilities 65,138.14 3,389.40 - 102,722.62 16,539.24 89,109.32 3,963.32 1,700.34 282,562.38 303,100.00 11,900.00 - 181,300.00 49,000.00 648,200.00 8,400.00 13,764.94 761.40 - 3,893.15 2,740.19 5,144.59 490.59 - 27,916.27 1,452.60 - 129,900.00 5,100.00 - - - - - - - - - - 339,945.59 12,158.00 - 112,253.71 46,372.52 798,700.97 6,338.11 44,023.67 7,088.24 38,189.71 1,698.57 728.72 77,700.00 21,000.00 277,800.00 3,600.00 1,500.00 516,600.00 Professional Development Program: 3200 - Information Technology Total: 3,500.00 1,205,400.00 2,570.94 62,521.42 26,794.86 121,097.78 --1,722,000.00 1,318,339.84------Program: 3300 - Customer Service Labor Temporary Labor Overtime Benefits Materials and Supplies Contract Services Utilities Professional Development Other 47,812.96 96,661.83 - 1,781.85 86,383.59 36.13 195,272.31 22,031.81 36.95 433,300.00 - 4,900.00 217,000.00 4,900.00 515,200.00 112,700.00 11,900.00 4,200.00 20,491.25 41,426.39 - 763.66 37,020.98 15.49 83,688.12 8,635.25 15.83 185,700.00 - - - - - - - - - - - - - - - - - - - - - - - - - - - - 619,000.00 - 7,000.00 310,000.00 7,000.00 736,000.00 161,000.00 17,000.00 6,000.00 480,911.78 - 4,454.49 186,595.43 6,948.38 457,039.57 130,332.94 16,947.22 5,835.43 -- 419.06 5,871.90 - 28,537.19 7,518.78 - 977.80 13,701.73 - 66,586.76 18,191.36 - 2,100.00 93,000.00 2,100.00 220,800.00 48,300.00 5,100.00 1,800.00 558,900.00 -164.57 402,369.04 -- Program: 3300 - Customer Service Total:147,270.61 1,304,100.00 62,838.18 171,565.72 ---1,863,000.00 1,289,065.24------Program: 3400 - Meter Services Labor Overtime Benefits Materials and Supplies Contract Services Utilities 18,811.21 37,622.42 173,000.00 6,000.00 101,000.00 4,000.00 7,000.00 1,000.00 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 173,000.00 6,000.00 101,000.00 4,000.00 7,000.00 1,000.00 - 135,377.58 6,000.00 64,551.08 4,000.00 6,772.68 757.95 - 5,507.02 - 121.55 124.45 - - 36,448.92 - 227.32 242.05 -Professional Development Program: 3400 - Meter Services Total: - 24,564.23 74,540.71 292,000.00 ----292,000.00 217,459.29------Program: 4000 - Engineering Labor 46,336.63 92,848.27 - 438,900.00 - 2,100.00 19,858.57 39,792.13 - 188,100.00 - 900.00 - - - - - - - - - - - - - - - - - - - - - - - - - 627,000.00 - 3,000.00 494,359.60 - 3,000.00 127,303.36 18,833.58 401,101.90 174,792.95 14,924.95 1,234,316.34 Temporary Labor Overtime Benefits Materials and Supplies Contract Services Utilities - - - --- 8,972.32 116.50 9,669.10 523.68 - 17,987.81 116.50 23,927.10 12,491.11 52.54 107,100.00 13,300.00 296,100.00 131,600.00 10,500.00 999,600.00 3,845.09 49.92 780.00 74.44 7,708.83 49.92 (2,029.00) 715.94 22.51 45,900.00 5,700.00 126,900.00 56,400.00 4,500.00 428,400.00 153,000.00 19,000.00 423,000.00 188,000.00 15,000.00 1,428,000.00 Professional Development Program: 4000 - Engineering Total: - 65,618.23 147,423.33 24,608.02 46,260.33 --------Program: 5000 - Water Production Labor Overtime Standby Benefits 86,566.92 6,886.54 4,530.81 22,211.83 - 18,439.50 104,026.13 319,179.34 2,590.00 564,431.07 175,843.27 16,787.62 9,118.93 190,609.12 271.39 64,625.56 126,456.35 401,918.94 3,502.17 790,000.00 46,000.00 15,000.00 400,000.00 768,000.00 335,000.00 528,000.00 3,099,000.00 11,000.00 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 790,000.00 46,000.00 15,000.00 400,000.00 768,000.00 335,000.00 528,000.00 3,099,000.00 11,000.00 614,156.73 29,212.38 5,881.07 209,390.88 767,728.61 270,374.44 401,543.65 2,697,081.06 7,497.83 Water Supply Materials and Supplies Contract Services Utilities Professional Development Program: 5000 - Water Production Total:989,133.35 5,992,000.00 ------5,992,000.00 5,002,866.65------Program: 5100 - Water Treatment Labor Overtime Benefits Materials and Supplies Contract Services 31,531.20 3,443.45 8,598.16 15,334.71 2,574.36 18,659.83 80,141.71 63,062.40 8,205.80 95,159.11 63,936.04 4,282.08 273,000.00 39,000.00 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 273,000.00 39,000.00 209,937.60 30,794.20 68,840.89 136,063.96 219,717.92 115,314.39 780,668.96 164,000.00 200,000.00 224,000.00 182,000.00 1,082,000.00 164,000.00 200,000.00 224,000.00 182,000.00 1,082,000.00 Utilities 66,685.61 301,331.04 - - - -Program: 5100 - Water Treatment Total:----------Program: 5200 - Water Quality Labor 24,033.60 792.90 4,136.53 740.96 10,825.80 - 44,890.80 792.90 43,537.40 2,591.46 21,052.06 - 223,000.00 12,000.00 107,000.00 25,000.00 170,000.00 2,000.00 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 223,000.00 12,000.00 107,000.00 25,000.00 170,000.00 2,000.00 178,109.20 11,207.10 63,462.60 22,408.54 148,947.94 2,000.00 Overtime Benefits Materials and Supplies Contract Services Utilities Professional Development Program: 5200 - Water Quality Total: -185.00 113,049.62 7,000.00 7,000.00 6,815.00 432,950.3840,529.79 546,000.00 ----546,000.00------ Page 5 of 6 Program Expense Detail Budget-to-Actual Month Ended September 30, 2023 Unaudited WATER YTD WASTEWATER AMENDED RECLAMATION YTD DISTRICT WIDE AMENDED BUDGET AMENDED BUDGET AMENDED REMAINING BUDGETMTD 22,112.81 MTD YTD BUDGET MTD TOTAL BUDGET Program: 6000 - Maintenance Administration ---- - - - - - - - - - - - - - - - - - - - - 217,000.00 - Labor Temporary Labor Overtime Standby Benefits Materials and Supplies Contract Services 44,225.63 195,300.00 - 2,436.10 - 4,872.19 21,700.00 - 200.00 - - - - - - - - - 167,902.18 - 2,000.00 10,981.65 78,076.30 2,938.61 356.15 32,850.07 8,478.47 - - - - - -1,800.00 18,000.00 142,200.00 2,700.00 900.00 36,900.00 20,700.00 418,500.00 -2,000.00 20,000.00 158,000.00 3,000.00 1,000.00 41,000.00 23,000.00 465,000.00 4,786.66 7,851.85 - 423.29 2,186.71 386.88 37,748.20 8,456.56 72,004.40 55.25 322.98 838.84 - 561.79 7,919.30 6.14 2,000.00 15,800.00 300.00 579.48 47.01 242.97 42.99 3,930.89 64.37 100.00 Utilities 7,334.93 13,186.77 145,843.02 815.00 1,334.76 15,573.55 4,100.00 2,300.00 46,500.00 Professional Development Program: 6000 - Maintenance Administration Total:---303,583.43------Program: 6100 - Water Maintenance Labor Overtime Benefits Materials and Supplies Contract Services 128,236.52 47,890.52 40,232.86 58,170.37 80,880.93 - 252,964.44 91,484.33 218,747.12 166,598.63 169,285.33 - 914,000.00 219,000.00 620,000.00 471,000.00 602,000.00 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 914,000.00 219,000.00 620,000.00 471,000.00 602,000.00 - 661,035.56 127,515.67 401,252.88 304,401.37 432,714.67 -Utilities -- Program: 6100 - Water Maintenance Total:355,411.20 899,079.85 2,826,000.00 ------2,826,000.00 1,926,920.15------Program: 6200 - Wastewater Collection Labor Overtime Benefits Materials and Supplies Wastewater Treatment Contract Services - - - - - - - - - - - - - - - - 41,374.44 374.18 10,765.34 976.36 82,748.88 2,912.80 51,672.86 2,527.55 - 371,000.00 9,000.00 174,000.00 36,000.00 - - - - - - - - - - - - - - - - - 371,000.00 9,000.00 174,000.00 36,000.00 288,251.12 6,087.20 122,327.14 33,472.45 7,610,000.00 (7,338,519.94) 721,617.97 -7,610,000.00 (7,333,000.00) 867,000.00 7,610,000.00 (7,333,000.00) 867,000.00 - - - - 420.71 5,519.94 145,382.03 - -Program: 6200 - Wastewater Collection Total:-53,911.03 --------Program: 6300 - Water Reclamation Labor Overtime Standby Benefits Materials and Supplies Contract Services Utilities - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 84,011.54 490.50 168,360.19 1,541.48 939,000.00 25,000.00 55,000.00 456,000.00 734,000.00 5,646,000.00 2,021,000.00 20,000.00 939,000.00 25,000.00 55,000.00 456,000.00 734,000.00 5,646,000.00 2,021,000.00 20,000.00 770,639.81 23,458.52 55,000.00 290,739.61 728,375.73 3,394,556.43 1,959,875.44 18,296.86 -- 23,367.51 7,048.72 829,804.88 24,513.05 - 165,260.39 5,624.27 2,251,443.57 61,124.56 1,703.14Professional Development Program: 6300 - Water Reclamation Total:---969,236.20 2,655,057.60 9,896,000.00 9,896,000.00 7,240,942.40------Program: 7000 - Facilities Maintenance Labor Overtime Benefits Materials and Supplies Contract Services 12,298.10 496.52 24,596.18 1,991.04 26,122.75 9,788.69 209,109.93 31,061.17 - 109,500.00 7,000.00 61,500.00 4,919.15 198.61 1,455.46 384.18 11,427.30 3,299.52 - 9,838.38 796.41 43,800.00 2,800.00 7,378.76 297.89 14,757.46 1,194.58 15,672.43 9,901.75 201,626.33 24,009.26 - 65,700.00 4,200.00 219,000.00 14,000.00 123,000.00 58,000.00 1,243,000.00 363,000.00 3,000.00 169,807.98 10,017.97 70,756.143,639.21 1,772.77 32,940.45 20,615.37 - 10,448.68 2,839.37 124,438.00 5,213.48 - 24,600.00 11,600.00 248,600.00 72,600.00 1,000.00 2,182.98 2,021.10 44,472.87 5,215.77 - 36,900.00 17,400.00 372,900.00 108,900.00 1,000.00 29,000.00 35,470.19 621,500.00 181,500.00 1,000.00 707,825.74 302,716.09 3,000.00 Utilities Professional Development Program: 7000 - Facilities Maintenance Total:71,762.42 302,669.76 1,011,000.00 21,684.22 153,574.32 405,000.00 61,569.37 267,161.81 607,000.00 2,023,000.00 1,299,594.11 Program: 7100 - Fleet Maintenance Labor Overtime Benefits Materials and Supplies Contract Services 9,354.96 643.16 18,709.92 1,637.13 5,532.69 45,379.09 34,832.31 45,461.90 - 80,000.00 2,400.00 1,039.44 71.46 307.13 2,493.61 4,054.52 3,819.66 - 2,078.88 181.90 614.67 7,626.28 5,733.30 7,240.46 - 20,000.00 600.00 - - - - - - - - - - - - - - - - - - - - - - - - - 100,000.00 3,000.00 79,211.20 1,180.97 2,764.42 10,009.27 16,218.01 15,278.61 - 32,800.00 96,000.00 200,800.00 192,800.00 3,200.00 8,200.00 24,000.00 50,200.00 48,200.00 800.00 41,000.00 120,000.00 251,000.00 241,000.00 4,000.00 34,852.64 66,994.63 210,434.39 188,297.64 4,000.00 Utilities Professional Development Program: 7100 - Fleet Maintenance Total:54,268.43 151,553.04 608,000.00 11,785.82 23,475.49 152,000.00 - 760,000.00 - 584,971.47 Program: 8000 - Capital Debt Service - 53,847.50 3,662.50 (53,847.50) - 5,314.36 70,566.22 103,402.08 (70,566.22) - 3,103,000.00 3,425,000.00 695,000.00 - 95,000.00 - - - - - 273,000.00 300,000.00 260,000.00 - 365,000.00 - - - - - - - - - - 3,376,000.00 3,725,000.00 1,165,000.00 - 1,480,000.00 - 3,370,685.64 3,654,433.78 957,299.93 70,566.22 1,480,000.00 - Capital Improvement Capital Outlay Accounting Income Add back Transfer to Reserves 48,011.44 77,053.96 27,244.03 210,000.00 - - - - - - - - - - 1,020,000.00 -Transfer from Reserves Program: 8000 - Capital Total: --- -3,662.50 108,716.44 7,318,000.00 48,011.44 77,053.96 1,198,000.00 27,244.03 1,230,000.00 9,746,000.00 9,532,985.57 Total Surplus (Deficit):$1,312,514.13 $3,340,295.24 $-$284,849.65 $182,460.45 $-$(122,411.13)$(298,136.53)$-$-$(3,224,619.16) Page 6 of 6 Agenda Item #3e December 13, 20231 Meeting Date: December 13, 2023 Agenda Item #3e Consent Item 9 3 6 Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Accept and File Financial Statements for October 2023 RECOMMENDATION That the Board of Directors accept and file the attached financial statements as of, and for the period ended, October 31, 2023. BACKGROUND / ANALYSIS The East Valley Water District adopted an annual budget on June 28, 2023 for fiscal year 2023-24. In accordance with District Administrative Policy 7.7, the Chief Financial Officer provides regular budget updates to the Board of Directors (Board). Included herewith for the Board’s review is a summary of the District’s financial results, as of October 31, 2023. AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability A. Practice Transparent and Accountable Fiscal Management REVIEW BY OTHERS This agenda item has been reviewed by the Finance Department. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Brian Tompkins Chief Financial Officer Agenda Item #3e December 13, 20232 Meeting Date: December 13, 2023 Agenda Item #3e Consent Item 9 3 6 ATTACHMENTS 1. October 2023 Financial Statement Monthly Review 2. October 2023 Financial Statements FINANCIAL STATEMENTS MONTHLY REVIEW MONTH ENDING OCTOBER 31, 2023   page | 1 The following is a highlight summary of the District’s financial results as of October 31, 2023. Please note all values presented are in millions (unless otherwise noted). Statement of Net Position Total assets at October 31, 2023 are $411.24 million. CLASSIFICATION WATER WASTEWATER RECLAMATION DISTRICT TOTAL Cash and Investments $ 17.72 $ 6.31 $ 2.75 $ 26.78 Utility Plant, Net 96.95 17.00 - 113.95 Other Assets 50.49 31.43 188.59 270.51 Current Liabilities 9.40 7.15 32.30 48.85 Long Term Liabilities 44.58 8.15 156.40 209.13 Beginning Net Position 105.34 38.68 3.01 147.03 Change in Equity 4.24 0.42 (0.36) 4.30 TOTAL NET $ 109.58 $ 39.10 $ 2.65 $ 151.33 Cash and Investments Cash and Investments are $26.78 million for the month of October, an increase of $2.20 million from the prior month. In October, the District incurred but did not pay for any construction of the recycled water pipeline due to labor compliance holds restricting payment to the vendor. The District’s Due from Other Governments includes a receivable for work performed on the Recycled Water Pipeline from August through October and Grants Receivable from the State of California bringing the ending balance as of October 31, 2023 to $21.88 million. $0 $5 $10 $15 $20 $25 $30 Mi l l i o n s CASH & INVESTMENTS Restricted Unrestricted FINANCIAL STATEMENTS MONTHLY REVIEW MONTH ENDING OCTOBER 31, 2023   page | 2 Statement of Revenues & Expenses Total Revenues & Expenses through October 31, 2023 are summarized below (in millions): Column1 WATER WASTEWATER RECLAMATION DISTRICT TOTAL Revenue $ 11.25 $ 2.20 $ 3.52 $ 16.97 Ex pense 7.01 1.78 3.88 12.67 The Reclamation Fund expenses continue to exceed revenues as the SNRC facility has yet to begin operations. The District is incurring Contract Service Expenses for Treatment as well as plant expenses such as Salaries and Benefits, Utilities, Materials and Supplies but has yet to begin collecting any offsetting revenues anticipated from operation such as Tipping Fees, etc. Water Sales by Tier Water Sales for the month ending October 31, 2023 were $1.56M; $221K under staff projections for the month and $403K under projections year-to-date. $0.0 $0.5 $1.0 $1.5 $2.0 $2.5 Mi l l i o n s WATER SALES BY TIER Tier 1 Tier 2 Tier 3 FY 2023-24 Projection For a more detailed presentation, operating results are presented in three ways on pages 2 through 6 of the attached financial statements for the period ending October 31, 2023. First is a one-page summary with monthly and year-to-date totals for revenue and expenses, presented by Expense Category. Second is a one-page summary with monthly and year-to-date totals for Revenues and Expense by Program. Third is a Budget-to- Actual presentation of program expense detail. FINANCIAL STATEMENTS MONTHLY REVIEW MONTH ENDING OCTOBER 31, 2023   page | 3 Water Sales by Customer Class The table below shows the District’s water sales for the month of October 2023 by customer class. The following icons are to compliment the graph below: positive change, no change, negative change when comparing actuals versus projections. CUSTOMER CLASS ACTUAL PROJECTION $ VARIANCE % VARIANCE Residential 905,912$ 1,036,000$ (130,088)$ -13% Multi-Family 295,388 359,000 (63,612) -18% Commercial 126,622 147,000 (20,378) -14% Irrigation 236,449 243,000 (6,551) -3% TOTAL $1,564,371 $ 1,785,000 $ (220,629) -12% The following table displays customer class by tier for the month of October 2023: CUSTOMER CLASS TIER ACTUAL PROJECTION $ VARIANCE % VARIANCE Residential Tier 1 342,391$ 369,000$ (26,609)$ -7% Residential Tier 2 337,938 396,000 (58,062) -15% Residential Tier 3 225,583 271,000 (45,417) -17% Multi-Family Tier 1 141,121 157,000 (15,879) -10% Multi-Family Tier 2 71,350 105,000 (33,650) -32% Multi-Family Tier 3 82,917 97,000 (14,083) -15% Commercial Tier 1 100,982 104,000 (3,018) -3% Commercial Tier 2 4,467 10,000 (5,533) -55% Commercial Tier 3 21,173 33,000 (11,827) -36% Irrigation Tier 2 90,746 126,000 (35,254) -28% Irrigation Tier 3 145,703 117,000 28,703 25% TOTAL $ 1,564,371 $ 1,785,000 $ (220,629) -12% Legend - Positive Change in Actuals - Neutral Change in Actuals - Negative Change in Actuals FINANCIAL STATEMENTS MONTHLY REVIEW MONTH ENDING OCTOBER 31, 2023   page | 4 The chart below is a comparative illustration of Water Revenue year-to-date compared to last year’s Water Revenue year-to-date as of October. As noted in the graph, Water Revenue experienced a minor decrease over last year. Water consumption decreased 136.30 million gallons (182.2K HCF) compared to October of 2022 and water sales were down $271K for all three tiers combined. $0 $2 $4 $6 $8 $10 $12 10/31/2022 10/31/2023 M i l l i o n s COMPARATIVE MONTHLY WATER REVENUE (WATER SALES & METER CHARGES) Meter Tier 1 Tier 2 Tier 3 Total - $10,807,229 Total - $10,633,826 FINANCIAL STATEMENTS MONTHLY REVIEW MONTH ENDING OCTOBER 31, 2023   page | 5 Water Fund Activities by Cost Center The graph below provides a year-to-date comparison of the Water Fund operating cost centers for FY 2022-23 and FY 2023-24. FINANCIAL STATEMENTS MONTHLY REVIEW MONTH ENDING OCTOBER 31, 2023   page | 6 Wastewater Fund Activities by Cost Center The graph below provides a year-to-date comparison of the Wastewater Fund operating cost centers for FY 2022-23 and FY 2023-24. FINANCIAL STATEMENTS MONTHLY REVIEW MONTH ENDING OCTOBER 31, 2023   page | 7 Water Reclamation Fund Activities by Cost Center The graph below provides a year-to-date comparison of the Water Reclamation Fund operating cost centers for FY 2022-23 and FY 2023-24. WATER WASTEWATER RECLAMATION DISTRICT TOTAL Assets: Current Assets: 01 - Cash and Cash EquivalentsCash and Cash Equivalents 6,342,583.55$ 738,504.19$ 2,750,000.00$ 9,831,087.74$ 02 - InvestmentsInvestments 3,309,627.32 2,019,618.14 - 5,329,245.46 03 - Accounts Receivable, NetAccounts Receivable, Net 4,415,066.60 311,471.64 548,409.10 5,274,947.34 04 - Interest ReceivableInterest Receivable - - - - 14*05 - Other ReceivablesOther Receivables 2,393,767.42 - - 2,393,767.42 07 - Due from Sewer FundDue from Sewer Fund 3,770,000.00 11,689,030.10 - 15,459,030.10 07.1 - Due from Reclamation FundDue from Reclamation Fund 11,759,313.01 - - 11,759,313.01 06 - Due from other GovernmentsDue from Other Governments 48,418.33 - 21,831,662.98 21,880,081.31 08 - InventoryInventory 1,117,783.59 6,721.16 - 1,124,504.75 09 - Prepaid ExpensesPrepaid Expenses 212,514.89 32,079.63 - 244,594.52 33,369,074.71 14,797,424.86 25,130,072.08 73,296,571.65 Non-Current Assets: 10 - Restricted Cash and Cash EquivalentsRestricted Cash and Cash Equivalents 8,063,265.32 3,555,502.92 - 11,618,768.24 11 - Capital Assets not being DepreciatedCapital Assets not being Depreciated 21,234,913.08 17,571,986.62 166,209,747.73 205,016,647.43 13 - Capital Assets, NetCapital Assets, Net 96,948,239.29 16,997,047.78 - 113,945,287.07 126,246,417.69 38,124,537.32 166,209,747.73 330,580,702.74 Total Assets:159,615,492.40 52,921,962.18 191,339,819.81 403,877,274.39 Deferred Outflow Of Resources 24*Deferred Charge on Refunding 581,826.53 272,820.05 - 854,646.58 25 - Deferred Outflow - PensionsDeferred Outflows - Pensions 4,954,821.80 1,546,575.07 - 6,501,396.87 165,152,140.73 54,741,357.30 191,339,819.81 411,233,317.84 Current Liabilities: 22 - PayablesAccounts Payable and Accrued Expenses 5,058,686.72 29,842.00 - 5,088,528.72 29 - Due to Water FundDue to Water Fund - 3,770,044.00 11,759,313.01 15,529,357.01 29.1 - Due to Sewer FundDue to Sewer Fund - - 11,689,030.10 11,689,030.10 23 - Payroll LiabilitiesAccrued Payroll and Benefits - - - - 15 - Customer Service DepositsCustomer Service Deposits 1,398,058.58 - - 1,398,058.58 16 - Construction Advances and RetentionsConstruction Advances and Retentions 119,421.22 3,010,696.98 8,784,665.92 11,914,784.12 17 - Interest PayableAccrued Interest Payable 239,066.72 24,710.75 - 263,777.47 18 - Current Portion of Compensated AbsencesCurrent Portion of Compensated Absences 449,527.20 137,616.80 65,033.00 652,177.00 19 - Current Portion of Long-Term DebtCurrent Portion of Long-Term Debt 2,140,008.61 175,000.00 - 2,315,008.61 9,404,769.05 7,147,910.53 32,298,042.03 48,850,721.61 Non-Current Liabilities: 20 - Compensated Absences, less current portionCompensated Absences, less current portion 418,053.70 98,495.22 106,450.50 622,999.42 28 - Net Pension LiabilityNet Pension Liability 10,600,994.28 3,254,141.95 - 13,855,136.23 21 - Long Term DebtLong Term Debt, Less Current Portion 33,555,886.89 4,800,908.00 156,289,569.00 194,646,363.89 27 - Other LiabilitiesOther Liabilities 1,173.64 - - 1,173.64 44,576,108.51 8,153,545.17 156,396,019.50 209,125,673.18 Total Liabilities:53,980,877.56 15,301,455.70 188,694,061.53 257,976,394.79 Deferred Inflows Of Resources 26 - Deferred Inflows - PensionsDeferred Inflows - Pensions 1,589,671.06 336,902.07 - 1,926,573.13 55,570,548.62 15,638,357.77 188,694,061.53 259,902,967.92 31 - EquityEquity 105,340,469.37 38,679,547.28 3,008,522.25 147,028,538.90 105,340,469.37 38,679,547.28 3,008,522.25 147,028,538.90 Total RevenueTotal Revenue 11,247,914.77 2,204,318.96 3,515,977.47 16,968,211.20 Total ExpenseTotal Expense 7,006,792.03 1,780,866.71 3,878,741.44 12,666,400.18 4,241,122.74 423,452.25 (362,763.97) 4,301,811.02 109,581,592.11 39,102,999.53 2,645,758.28 151,330,349.92 165,152,140.73$ 54,741,357.30$ 191,339,819.81$ 411,233,317.84$ Total Liabilities, Equity and Current Surplus (Deficit): Total Beginning Equity: Equity: Revenues Over/Under Expenses Total Current Liabilities: Total Liabilities and Deferred Inflows of Resources: Total Non-Current Liabilities: Unaudited As of October 31, 2023 Combining Schedule of Net Position Total Equity and Current Surplus (Deficit): Total Assets and Deferred Outflows of Resources: Total Current Assets: Total Non-Current Assets: Page 1 of 6 AMENDED AMENDED AMENDED AMENDED REMAINING MTD YTD BUDGET MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET Revenue 41 - Water SalesWater Sales 1,564,372.75$ 7,303,315.23$ 18,345,000.00$ -$ -$ -$ -$ -$ 692,000.00$ 19,037,000.00$ 11,733,684.77$ 42 - Meter ChargesMeter Charges 833,102.97 3,330,718.46 9,996,000.00 - - - - - - 9,996,000.00 6,665,281.54 43 - PenaltiesPenalties 56,012.53 190,012.03 450,000.00 5,797.15 21,511.99 60,000.00 - - - 510,000.00 298,475.98 44 - Wastewater System ChargesWastewater System Charges - - - 487,585.61 1,967,548.52 5,968,000.00 - - - 5,968,000.00 4,000,451.48 45 - Wastewater Treatment ChargesWastewater Treatment Charges - - - - - - 859,951.48 3,515,977.47 10,279,000.00 10,279,000.00 6,763,022.53 46 - Other Operating RevenueOther Operating Revenue 83,729.97 416,398.97 42,000.00 26,220.70 215,258.45 - - - 1,252,000.00 1,294,000.00 662,342.58 47 - Non Operating RevenueNon Operating Revenue 1,849.01 7,470.08 220,000.00 - - 20,000.00 - - 100,000.00 340,000.00 332,529.92 48 - Gain or Loss on DispositionGain or Loss on Disposition - - - - - - - - - - - 56 - BenefitsBenefits - - - - - - - - - - - 68 - DepreciationDepreciation - - - - - - - - - - - Revenue Total:2,539,067.23 11,247,914.77 29,053,000.00 519,603.46 2,204,318.96 6,048,000.00 859,951.48 3,515,977.47 12,323,000.00 47,424,000.00 30,455,788.80 - - - - - - - - Expense by Category 51 - LaborLabor 458,373.89 1,732,193.51 5,596,200.00 127,135.92 477,959.12 1,627,100.00 60,883.96 244,001.61 1,004,700.00 8,228,000.00 5,773,845.76 52 - Temporary LaborTemporary Labor 1,058.40 8,109.42 32,900.00 453.60 3,475.46 14,100.00 - - - 47,000.00 35,415.12 56 - BenefitsBenefits 171,667.98 1,367,462.62 2,915,800.00 47,156.21 330,625.39 756,300.00 21,055.41 201,988.23 492,900.00 4,165,000.00 2,264,923.76 63 - Contract ServicesContract Services 370,664.19 1,042,830.68 5,048,000.00 56,057.53 356,482.99 1,582,100.00 779,637.83 3,232,707.73 6,018,900.00 12,649,000.00 8,016,978.60 65 - Professional DevelopmentProfessional Development 38,877.04 79,789.74 291,000.00 15,165.67 23,867.42 104,000.00 19,053.41 20,756.55 21,000.00 416,000.00 291,586.29 53 - OvertimeOvertime 44,166.70 169,006.75 371,000.00 815.88 6,293.50 25,800.00 700.65 3,436.71 29,200.00 426,000.00 247,263.04 62 - Materials and SuppliesMaterials and Supplies 160,838.24 535,536.92 1,331,500.00 17,816.30 40,050.73 133,100.00 4,069.82 19,595.84 751,400.00 2,216,000.00 1,620,816.51 64 - UtilitiesUtilities 328,398.71 921,029.97 4,013,800.00 9,125.96 34,035.19 250,300.00 39,177.84 124,311.66 2,129,900.00 6,394,000.00 5,314,623.18 52 - Temporary LaborTemporary Labor 1,058.40 8,109.42 32,900.00 453.60 3,475.46 14,100.00 - - - 47,000.00 35,415.12 67 - OtherOther 8,377.21 960,025.71 1,300,900.00 3,478.41 426,033.12 341,100.00 - 4,699.08 590,000.00 2,232,000.00 841,242.09 54 - StandbyStandby 5,992.45 23,567.94 33,000.00 200.70 762.49 2,000.00 - - 55,000.00 90,000.00 65,669.57 61 - Water SupplyWater Supply - 271.39 768,000.00 - - - - - - 768,000.00 767,728.61 71 - Debt ServiceDebt Service - 5,314.36 3,103,000.00 - - 273,000.00 - - - 3,376,000.00 3,370,685.64 81 - Capital ImprovementCapital Improvement - 70,566.22 3,425,000.00 - - 300,000.00 - - - 3,725,000.00 3,654,433.78 82 - Capital OutlayCapital Outlay 50,141.52 153,543.60 695,000.00 751.88 77,805.84 260,000.00 - 27,244.03 210,000.00 1,165,000.00 906,406.53 83 - Accounting Income Add backAccounting Income Add back - (70,566.22) - - - - - - - - 70,566.22 88 - Transfer from ReservesTransfer to Reserves - - 95,000.00 - - 365,000.00 - - 1,020,000.00 1,480,000.00 1,480,000.00 99 - 99Transfer from Reserves - - - - - - - - - - - Expense Total:1,639,614.73 7,006,792.03 29,053,000.00 278,611.66 1,780,866.71 6,048,000.00 924,578.92 3,878,741.44 12,323,000.00 47,424,000.00 34,757,599.82 Total Surplus (Deficit):899,452.50$ 4,241,122.74$ -$ 240,991.80$ 423,452.25$ -$ (64,627.44)$ (362,763.97)$ -$ -$ (4,301,811.02)$ Unaudited Revenue and Expense Budget-to-Actual by Category Month Ended October 31, 2023 WATER WASTEWATER DISTRICT WIDERECLAMATION Page 2 of 6 AMENDED AMENDED AMENDED AMENDED REMAINING MTD YTD BUDGET MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET Revenue 41 - Water SalesWater Sales 1,564,372.75$ 7,303,315.23$ 18,345,000.00$ -$ -$ -$ -$ -$ 692,000.00$ 19,037,000.00$ 11,733,684.77$ 42 - Meter ChargesMeter Charges 833,102.97 3,330,718.46 9,996,000.00 - - - - - - 9,996,000.00 6,665,281.54 43 - PenaltiesPenalties 56,012.53 190,012.03 450,000.00 5,797.15 21,511.99 60,000.00 - - - 510,000.00 298,475.98 44 - Wastewater System ChargesWastewater System Charges - - - 487,585.61 1,967,548.52 5,968,000.00 - - - 5,968,000.00 4,000,451.48 45 - Wastewater Treatment ChargesWastewater Treatment Charges - - - - - - 859,951.48 3,515,977.47 10,279,000.00 10,279,000.00 6,763,022.53 46 - Other Operating RevenueOther Operating Revenue 83,729.97 416,398.97 42,000.00 26,220.70 215,258.45 - - - 1,252,000.00 1,294,000.00 662,342.58 47 - Non Operating RevenueNon Operating Revenue 1,849.01 7,470.08 220,000.00 - - 20,000.00 - - 100,000.00 340,000.00 332,529.92 Revenue Total:2,539,067.23 11,247,914.77 29,053,000.00 519,603.46 2,204,318.96 6,048,000.00 859,951.48 3,515,977.47 12,323,000.00 47,424,000.00 30,455,788.80 Program: 1000 - Governing Board Total:1000 - Governing Board 15,393.47 57,466.64 254,800.00 6,383.14 23,731.72 109,200.00 - - - 364,000.00 282,801.64 Program: 2000 - General Administration Total:2000 - General Administration 134,686.30 317,297.11 959,000.00 56,820.16 133,276.78 411,000.00 - - - 1,370,000.00 919,426.11 Program: 2100 - Human Resources Total:2100 - Human Resources 38,738.74 1,185,537.30 1,702,400.00 16,602.21 506,107.50 564,600.00 - 4,699.08 590,000.00 2,857,000.00 1,160,656.12 Program: 2200 - Public Affairs Total:2200 - Public Affairs 44,326.69 209,241.02 904,400.00 19,149.32 105,059.27 387,600.00 - - - 1,292,000.00 977,699.71 Program: 2300 - Conservation Total:2300 - Conservation 29,785.90 (242,426.07) 689,000.00 - - - - - - 689,000.00 931,426.07 Program: 3000 - Finance Total:3000 - Finance & Accounting 48,466.76 233,187.58 940,800.00 20,771.36 99,822.79 403,200.00 - - - 1,344,000.00 1,010,989.63 Program: 3200 - Information Technology Total:3200 - Information Technology 58,629.69 341,192.07 1,205,400.00 25,127.01 146,224.79 516,600.00 - - - 1,722,000.00 1,234,583.14 Program: 3300 - Customer Service Total:3300 - Customer Service 95,481.47 497,850.51 1,304,100.00 40,457.48 212,023.20 558,900.00 - - - 1,863,000.00 1,153,126.29 Program: 3400 - Meter Services Total:3400 - Meter Services 17,517.63 92,058.34 292,000.00 - - - - - - 292,000.00 199,941.66 Program: 4000 - Engineering Surplus Total:4000 - Engineering 75,967.01 223,390.34 999,600.00 17,314.51 63,574.84 428,400.00 - - - 1,428,000.00 1,141,034.82 Program: 5000 - Water Production Total:5000 - Water Production 362,937.43 1,352,070.78 5,992,000.00 - - - - - - 5,992,000.00 4,639,929.22 Program: 5100 - Water Treatment Total:5100 - Water Treatment 215,999.07 517,330.11 1,082,000.00 - - - - - - 1,082,000.00 564,669.89 Program: 5200 - Water Quality Total:5200 - Water Quality 29,457.23 142,506.85 546,000.00 - - - - - - 546,000.00 403,493.15 Program: 6000 - Maintenance Administration Total:6000 - Maintenance Administration 28,812.82 174,655.84 418,500.00 2,985.82 18,559.37 46,500.00 - - - 465,000.00 271,784.79 Program: 6100 - Water Maintenance Total:6100 - Water Maintenance 251,521.46 1,150,601.31 2,826,000.00 - - - - - - 2,826,000.00 1,675,398.69 Program: 6200 - Wastewater Collection Total:6200 - Wastewater Collection - - - 37,997.13 183,379.16 867,000.00 - - - 867,000.00 683,620.84 Program: 6200 - Wastewater Collection Total:6300 - Water Reclamation - - - - - - 861,138.47 3,516,196.07 9,896,000.00 9,896,000.00 6,379,803.93 Program: 7000 - Facilities Maintenance Total:7000 - Facilities Maintenance 82,233.52 384,903.28 1,011,000.00 20,594.47 174,168.79 405,000.00 63,440.45 330,602.26 607,000.00 2,023,000.00 1,133,325.67 Program: 7100 - Fleet Maintenance Total:7100 - Fleet Maintenance 59,518.02 211,071.06 608,000.00 13,657.17 37,132.66 152,000.00 - - - 760,000.00 511,796.28 Program: 8000 - Capital Total:8000 - Capital 50,141.52 158,857.96 7,318,000.00 751.88 77,805.84 1,198,000.00 - 27,244.03 1,230,000.00 9,746,000.00 9,482,092.17 Total Surplus (Deficit):899,452.50$ 4,241,122.74$ -$ 240,991.80$ 423,452.25$ -$ (64,627.44)$ (362,763.97)$ -$ -$ (4,301,811.02)$ . WATER WASTEWATER DISTRICT WIDE Revenue and Expense Budget-to-Actual by Program Month Ended October 31, 2023 Unaudited RECLAMATION Page 3 of 6 AMENDED AMENDED AMENDED AMENDED REMAINING MTD YTD BUDGET MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET Revenue 41 - Water SalesWater Sales 1,564,372.75$ 7,303,315.23$ 18,345,000.00$ -$ -$ -$ -$ -$ 692,000.00$ 19,037,000.00$ 11,733,684.77$ 42 - Meter ChargesMeter Charges 833,102.97 3,330,718.46 9,996,000.00 - - - - - - 9,996,000.00 6,665,281.54 43 - PenaltiesPenalties 56,012.53 190,012.03 450,000.00 5,797.15 21,511.99 60,000.00 - - - 510,000.00 298,475.98 44 - Wastewater System ChargesWastewater System Charges - - - 487,585.61 1,967,548.52 5,968,000.00 - - - 5,968,000.00 4,000,451.48 45 - Wastewater Treatment ChargesWastewater Treatment Charges - - - - - - 859,951.48 3,515,977.47 10,279,000.00 10,279,000.00 6,763,022.53 46 - Other Operating RevenueOther Operating Revenue 83,729.97 416,398.97 42,000.00 26,220.70 215,258.45 - - - 1,252,000.00 1,294,000.00 662,342.58 47 - Non Operating RevenueNon Operating Revenue 1,849.01 7,470.08 220,000.00 - - 20,000.00 - - 100,000.00 340,000.00 332,529.92 48 - Gain or Loss on DispositionGain or Loss on Disposition - - - - - - - - - - - 56 - BenefitsBenefits - - - - - - - - - - - 68 - DepreciationDepreciation - - - - - - - - - - - Revenue Total:2,539,067.23 11,247,914.77 29,053,000.00 519,603.46 2,204,318.96 6,048,000.00 859,951.48 3,515,977.47 12,323,000.00 47,424,000.00 30,455,788.80 - - - - - - - - Program: 1000 - Governing Board - - - - - 51 - LaborLabor 7,276.51$ 27,460.15$ 98,000.00$ 3,118.49$ 11,768.60$ 42,000.00$ -$ -$ -$ 140,000.00$ 100,771.25$ 56 - BenefitsBenefits 4,184.06 16,610.40 63,000.00 1,793.16 7,118.61 27,000.00 - - - 90,000.00 66,270.99 62 - Materials and SuppliesMaterials and Supplies - 56.13 2,100.00 - 24.05 900.00 - - - 3,000.00 2,919.82 63 - Contract ServicesContract Services 1,398.25 4,765.82 77,700.00 599.25 2,042.50 33,300.00 - - - 111,000.00 104,191.68 65 - Professional DevelopmentProfessional Development 2,534.65 8,574.14 14,000.00 872.24 2,777.96 6,000.00 - - - 20,000.00 8,647.90 Program: 1000 - Governing Board Total:15,393.47 57,466.64 254,800.00 6,383.14 23,731.72 109,200.00 - - - 364,000.00 282,801.64 - - - - - - Program: 2000 - General Administration - - - - - 51 - LaborLabor 51,183.15 140,269.47 417,900.00 21,935.65 60,115.53 179,100.00 - - - 597,000.00 396,615.00 52 - Temporary LaborTemporary Labor - 3,661.62 21,000.00 - 1,569.26 9,000.00 - - - 30,000.00 24,769.12 53 - OvertimeOvertime 213.04 751.89 2,800.00 91.31 322.27 1,200.00 - - - 4,000.00 2,925.84 56 - BenefitsBenefits 36,737.05 90,578.89 184,800.00 14,841.89 36,111.76 79,200.00 - - - 264,000.00 137,309.35 62 - Materials and SuppliesMaterials and Supplies 169.34 894.72 4,900.00 72.58 383.48 2,100.00 - - - 7,000.00 5,721.80 63 - Contract ServicesContract Services 16,644.45 45,875.49 217,000.00 7,133.33 19,660.90 93,000.00 - - - 310,000.00 244,463.61 64 - UtilitiesUtilities 89.32 441.15 2,800.00 38.28 189.06 1,200.00 - - - 4,000.00 3,369.79 65 - Professional DevelopmentProfessional Development 29,649.95 34,823.88 107,800.00 12,707.12 14,924.52 46,200.00 - - - 154,000.00 104,251.60 Program: 2000 - General Administration Total:134,686.30 317,297.11 959,000.00 56,820.16 133,276.78 411,000.00 - - - 1,370,000.00 919,426.11 - - - - - - Program: 2100 - Human Resources - - - - - - 51 - LaborLabor 17,626.00 70,287.02 230,300.00 7,554.01 30,123.00 98,700.00 - - - 329,000.00 228,589.98 52 - Temporary LaborTemporary Labor - - - - - - - - - - - 53 - OvertimeOvertime 582.87 874.32 2,100.00 249.79 374.68 900.00 - - - 3,000.00 1,751.00 56 - BenefitsBenefits 5,181.51 82,984.14 139,300.00 2,220.56 35,564.40 59,700.00 - - - 199,000.00 80,451.46 62 - Materials and SuppliesMaterials and Supplies - 786.29 4,900.00 - 336.97 2,100.00 - - - 7,000.00 5,876.74 63 - Contract ServicesContract Services 6,444.32 27,212.38 109,200.00 2,761.83 11,662.39 46,800.00 - - - 156,000.00 117,125.23 64 - UtilitiesUtilities 42.12 166.98 700.00 18.05 71.56 300.00 - - - 1,000.00 761.46 65 - Professional DevelopmentProfessional Development 745.65 6,016.24 39,200.00 319.56 1,941.38 16,800.00 - - - 56,000.00 48,042.38 67 - OtherOther 8,116.27 997,209.93 1,176,700.00 3,478.41 426,033.12 339,300.00 - 4,699.08 590,000.00 2,106,000.00 678,057.87 Program: 2100 - Human Resources Total:38,738.74 1,185,537.30 1,702,400.00 16,602.21 506,107.50 564,600.00 - 4,699.08 590,000.00 2,857,000.00 1,160,656.12 - - - - - - Program: 2200 - Public Affairs - - - - - - 51 - LaborLabor 25,667.06 102,668.28 300,300.00 11,000.15 44,000.59 128,700.00 - - - 429,000.00 282,331.13 52 - Temporary LaborTemporary Labor - - - - - - - - - - - 53 - OvertimeOvertime 433.44 1,013.75 11,900.00 185.75 434.43 5,100.00 - - - 17,000.00 15,551.82 56 - BenefitsBenefits 6,416.18 42,650.01 88,900.00 2,749.70 18,278.12 38,100.00 - - - 127,000.00 66,071.87 62 - Materials and SuppliesMaterials and Supplies 1,135.20 3,862.84 58,800.00 486.52 1,655.52 25,200.00 - - - 84,000.00 78,481.64 63 - Contract ServicesContract Services 9,701.05 56,680.82 385,700.00 4,309.87 39,676.89 165,300.00 - - - 551,000.00 454,642.29 64 - UtilitiesUtilities 521.47 1,105.46 33,600.00 223.49 473.76 14,400.00 - - - 48,000.00 46,420.78 65 - Professional DevelopmentProfessional Development 452.29 1,259.86 25,200.00 193.84 539.96 10,800.00 - - - 36,000.00 34,200.18 Program: 2200 - Public Affairs Total:44,326.69 209,241.02 904,400.00 19,149.32 105,059.27 387,600.00 - - - 1,292,000.00 977,699.71 - - - - - - Program: 2300 - Conservation - - - - - - 51 - LaborLabor 8,512.00 34,048.00 107,000.00 - - - - - - 107,000.00 72,952.00 52 - Temporary LaborTemporary Labor - - - - - - - - - - - 53 - OvertimeOvertime 319.20 558.60 7,000.00 - - - - - - 7,000.00 6,441.40 56 - BenefitsBenefits 2,902.55 9,669.80 42,000.00 - - - - - - 42,000.00 32,330.20 62 - Materials and SuppliesMaterials and Supplies 1,378.40 1,553.88 26,000.00 - - - - - - 26,000.00 24,446.12 63 - Contract ServicesContract Services 15,911.92 (255,159.39) 346,000.00 - - - - - - 346,000.00 601,159.39 64 - UtilitiesUtilities 57.18 119.65 26,000.00 - - - - - - 26,000.00 25,880.35 65 - Professional DevelopmentProfessional Development 704.65 4,474.65 15,000.00 - - - - - - 15,000.00 10,525.35 67 - OtherOther - (37,691.26) 120,000.00 - - - - - - 120,000.00 157,691.26 Program: 2300 - Conservation Total:29,785.90 (242,426.07) 689,000.00 - - - - - - 689,000.00 931,426.07 Program: 3000 - Finance & Accounting - - - - - - 51 - LaborLabor 33,689.06 133,528.20 542,500.00 14,438.14 57,210.66 232,500.00 - - - 775,000.00 584,261.14 52 - Temporary LaborTemporary Labor - - - - - - - - - - - 53 - OvertimeOvertime 508.87 1,309.69 9,100.00 218.09 561.30 3,900.00 - - - 13,000.00 11,129.01 56 - BenefitsBenefits 10,365.57 123,541.34 261,800.00 4,442.33 52,910.05 112,200.00 - - - 374,000.00 197,548.61 62 - Materials and SuppliesMaterials and Supplies 272.51 833.68 4,900.00 116.79 357.31 2,100.00 - - - 7,000.00 5,809.01 63 - Contract ServicesContract Services 1,489.54 (29,752.69) 98,700.00 638.36 (12,779.02) 42,300.00 - - - 141,000.00 183,531.71 64 - UtilitiesUtilities 259.81 577.08 2,800.00 111.34 247.31 1,200.00 - - - 4,000.00 3,175.61 65 - Professional DevelopmentProfessional Development 1,881.40 3,068.75 21,000.00 806.31 1,315.18 9,000.00 - - - 30,000.00 25,616.07 67 - OtherOther - 81.53 - - - - - - - - (81.53) Program: 3000 - Finance & Accounting Total:48,466.76 233,187.58 940,800.00 20,771.36 99,822.79 403,200.00 - - - 1,344,000.00 1,010,989.63 - - - - - - Month Ended October 31, 2023 Unaudited Program Expense Detail Budget-to-Actual WATER WASTEWATER DISTRICT WIDERECLAMATION Page 4 of 6 AMENDED AMENDED AMENDED AMENDED REMAINING MTD YTD BUDGET MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET Month Ended October 31, 2023 Unaudited Program Expense Detail Budget-to-Actual WATER WASTEWATER DISTRICT WIDERECLAMATION Program: 3200 - Information Technology - - - - - - 51 - LaborLabor 21,412.17 86,550.31 303,100.00 9,176.63 37,092.90 129,900.00 - - - 433,000.00 309,356.79 52 - Temporary LaborTemporary Labor 1,058.40 4,447.80 11,900.00 453.60 1,906.20 5,100.00 - - - 17,000.00 10,646.00 53 - OvertimeOvertime - - - - - - - - - - - 56 - BenefitsBenefits 7,186.32 109,908.94 181,300.00 3,079.87 47,103.54 77,700.00 - - - 259,000.00 101,987.52 62 - Materials and SuppliesMaterials and Supplies 20,059.79 36,599.03 49,000.00 8,597.05 15,685.29 21,000.00 - - - 70,000.00 17,715.68 63 - Contract ServicesContract Services 8,025.40 97,134.72 648,200.00 3,439.46 41,629.17 277,800.00 - - - 926,000.00 787,236.11 64 - UtilitiesUtilities 887.61 4,850.93 8,400.00 380.40 2,078.97 3,600.00 - - - 12,000.00 5,070.10 65 - Professional DevelopmentProfessional Development - 1,700.34 3,500.00 - 728.72 1,500.00 - - - 5,000.00 2,570.94 Program: 3200 - Information Technology Total:58,629.69 341,192.07 1,205,400.00 25,127.01 146,224.79 516,600.00 - - - 1,722,000.00 1,234,583.14 - - - - - - Program: 3300 - Customer Service - - - - - - 51 - LaborLabor 32,428.56 129,090.39 433,300.00 13,897.94 55,324.33 185,700.00 - - - 619,000.00 434,585.28 52 - Temporary LaborTemporary Labor - - - - - - - - - - - 53 - OvertimeOvertime 710.45 2,492.30 4,900.00 304.49 1,068.15 2,100.00 - - - 7,000.00 3,439.55 56 - BenefitsBenefits 11,458.22 97,841.81 217,000.00 4,910.61 41,931.59 93,000.00 - - - 310,000.00 170,226.60 62 - Materials and SuppliesMaterials and Supplies - 36.13 4,900.00 - 15.49 2,100.00 - - - 7,000.00 6,948.38 63 - Contract ServicesContract Services 49,754.35 245,026.66 515,200.00 21,323.29 105,011.41 220,800.00 - - - 736,000.00 385,961.93 64 - UtilitiesUtilities 819.58 22,851.39 112,700.00 - 8,635.25 48,300.00 - - - 161,000.00 129,513.36 65 - Professional DevelopmentProfessional Development 49.37 86.32 11,900.00 21.15 36.98 5,100.00 - - - 17,000.00 16,876.70 67 - OtherOther 260.94 425.51 4,200.00 - - 1,800.00 - - - 6,000.00 5,574.49 Program: 3300 - Customer Service Total:95,481.47 497,850.51 1,304,100.00 40,457.48 212,023.20 558,900.00 - - - 1,863,000.00 1,153,126.29 - - - - - - Program: 3400 - Meter Services - - - - - - 51 - LaborLabor 12,540.80 50,163.22 173,000.00 - - - - - - 173,000.00 122,836.78 53 - OvertimeOvertime 205.75 205.75 6,000.00 - - - - - - 6,000.00 5,794.25 56 - BenefitsBenefits 4,492.78 40,941.70 101,000.00 - - - - - - 101,000.00 60,058.30 62 - Materials and SuppliesMaterials and Supplies - - 4,000.00 - - - - - - 4,000.00 4,000.00 63 - Contract ServicesContract Services 278.30 505.62 7,000.00 - - - - - - 7,000.00 6,494.38 64 - UtilitiesUtilities - 242.05 1,000.00 - - - - - - 1,000.00 757.95 65 - Professional DevelopmentProfessional Development - - - - - - - - - - - Program: 3400 - Meter Services Total:17,517.63 92,058.34 292,000.00 - - - - - - 292,000.00 199,941.66 - - - - - - Program: 4000 - Engineering - - - - - - 51 - LaborLabor 31,007.76 123,856.03 438,900.00 13,289.04 53,081.17 188,100.00 - - - 627,000.00 450,062.80 52 - Temporary LaborTemporary Labor - - - - - - - - - - - 53 - OvertimeOvertime - - 2,100.00 - - 900.00 - - - 3,000.00 3,000.00 56 - BenefitsBenefits 6,816.70 24,804.51 107,100.00 2,921.37 10,630.20 45,900.00 - - - 153,000.00 117,565.29 62 - Materials and SuppliesMaterials and Supplies 233.62 350.12 13,300.00 100.11 150.03 5,700.00 - - - 19,000.00 18,499.85 63 - Contract ServicesContract Services 12,234.00 36,161.10 296,100.00 934.50 (1,094.50) 126,900.00 - - - 423,000.00 387,933.40 64 - UtilitiesUtilities 25,674.93 38,166.04 131,600.00 69.49 785.43 56,400.00 - - - 188,000.00 149,048.53 65 - Professional DevelopmentProfessional Development - 52.54 10,500.00 - 22.51 4,500.00 - - - 15,000.00 14,924.95 Program: 4000 - Engineering Total:75,967.01 223,390.34 999,600.00 17,314.51 63,574.84 428,400.00 - - - 1,428,000.00 1,141,034.82 - - - - - - Program: 5000 - Water Production - - - - - - 51 - LaborLabor 60,106.29 235,949.56 790,000.00 - - - - - - 790,000.00 554,050.44 53 - OvertimeOvertime 3,439.80 20,227.42 46,000.00 - - - - - - 46,000.00 25,772.58 54 - StandbyStandby 2,886.46 12,005.39 15,000.00 - - - - - - 15,000.00 2,994.61 56 - BenefitsBenefits 18,146.00 208,755.12 400,000.00 - - - - - - 400,000.00 191,244.88 61 - Water SupplyWater Supply - 271.39 768,000.00 - - - - - - 768,000.00 767,728.61 62 - Materials and SuppliesMaterials and Supplies 19,291.92 83,917.48 335,000.00 - - - - - - 335,000.00 251,082.52 63 - Contract ServicesContract Services 9,646.77 136,103.12 528,000.00 - - - - - - 528,000.00 391,896.88 64 - UtilitiesUtilities 248,945.19 650,864.13 3,099,000.00 - - - - - - 3,099,000.00 2,448,135.87 65 - Professional DevelopmentProfessional Development 475.00 3,977.17 11,000.00 - - - - - - 11,000.00 7,022.83 Program: 5000 - Water Production Total:362,937.43 1,352,070.78 5,992,000.00 - - - - - - 5,992,000.00 4,639,929.22 - - - - - - Program: 5100 - Water Treatment - - - - - - 51 - LaborLabor 21,020.80 84,083.20 273,000.00 - - - - - - 273,000.00 188,916.80 53 - OvertimeOvertime 1,105.89 9,311.69 39,000.00 - - - - - - 39,000.00 29,688.31 56 - BenefitsBenefits 6,279.80 101,438.91 164,000.00 - - - - - - 164,000.00 62,561.09 62 - Materials and SuppliesMaterials and Supplies 59,013.29 122,949.33 200,000.00 - - - - - - 200,000.00 77,050.67 63 - Contract ServicesContract Services 128,498.84 132,780.92 224,000.00 - - - - - - 224,000.00 91,219.08 64 - UtilitiesUtilities 80.45 66,766.06 182,000.00 - - - - - - 182,000.00 115,233.94 Program: 5100 - Water Treatment Total:215,999.07 517,330.11 1,082,000.00 - - - - - - 1,082,000.00 564,669.89 - - - - - - Program: 5200 - Water Quality - - - - - - 51 - LaborLabor 16,022.40 60,913.20 223,000.00 - - - - - - 223,000.00 162,086.80 53 - OvertimeOvertime - 792.90 12,000.00 - - - - - - 12,000.00 11,207.10 56 - BenefitsBenefits 2,843.41 46,380.81 107,000.00 - - - - - - 107,000.00 60,619.19 62 - Materials and SuppliesMaterials and Supplies 781.50 3,372.96 25,000.00 - - - - - - 25,000.00 21,627.04 63 - Contract ServicesContract Services 9,809.92 30,861.98 170,000.00 - - - - - - 170,000.00 139,138.02 64 - UtilitiesUtilities - - 2,000.00 - - - - - - 2,000.00 2,000.00 65 - Professional DevelopmentProfessional Development - 185.00 7,000.00 - - - - - - 7,000.00 6,815.00 Program: 5200 - Water Quality Total:29,457.23 142,506.85 546,000.00 - - - - - - 546,000.00 403,493.15 - - - - - - Page 5 of 6 AMENDED AMENDED AMENDED AMENDED REMAINING MTD YTD BUDGET MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET Month Ended October 31, 2023 Unaudited Program Expense Detail Budget-to-Actual WATER WASTEWATER DISTRICT WIDERECLAMATION Program: 6000 - Maintenance Administration - - - - - - 51 - LaborLabor 14,741.88 58,967.51 195,300.00 1,624.06 6,496.25 21,700.00 - - - 217,000.00 151,536.24 52 - Temporary LaborTemporary Labor - - - - - - - - - - - 53 - OvertimeOvertime - - 1,800.00 - - 200.00 - - - 2,000.00 2,000.00 54 - StandbyStandby 3,105.99 11,562.55 18,000.00 200.70 762.49 2,000.00 - - - 20,000.00 7,674.96 56 - BenefitsBenefits 6,517.66 78,522.06 142,200.00 686.49 8,605.79 15,800.00 - - - 158,000.00 70,872.15 62 - Materials and SuppliesMaterials and Supplies - 55.25 2,700.00 - 6.14 300.00 - - - 3,000.00 2,938.61 63 - Contract ServicesContract Services 38.68 618.16 900.00 4.28 68.65 100.00 - - - 1,000.00 313.19 64 - UtilitiesUtilities 2,024.53 9,359.46 36,900.00 224.84 1,039.84 4,100.00 - - - 41,000.00 30,600.70 65 - Professional DevelopmentProfessional Development 2,384.08 15,570.85 20,700.00 245.45 1,580.21 2,300.00 - - - 23,000.00 5,848.94 Program: 6000 - Maintenance Administration Total:28,812.82 174,655.84 418,500.00 2,985.82 18,559.37 46,500.00 - - - 465,000.00 271,784.79 - - - - - - Program: 6100 - Water Maintenance - - - - - - 51 - LaborLabor 91,762.48 344,726.92 914,000.00 - - - - - - 914,000.00 569,273.08 53 - OvertimeOvertime 37,084.09 128,568.42 219,000.00 - - - - - - 219,000.00 90,431.58 56 - BenefitsBenefits 36,153.20 254,900.32 620,000.00 - - - - - - 620,000.00 365,099.68 62 - Materials and SuppliesMaterials and Supplies 36,643.28 203,241.91 471,000.00 - - - - - - 471,000.00 267,758.09 63 - Contract ServicesContract Services 49,878.41 219,163.74 602,000.00 - - - - - - 602,000.00 382,836.26 64 - UtilitiesUtilities - - - - - - - - - - - Program: 6100 - Water Maintenance Total:251,521.46 1,150,601.31 2,826,000.00 - - - - - - 2,826,000.00 1,675,398.69 - - - - - - Program: 6200 - Wastewater Collection - - - - - - 51 - LaborLabor - - - 27,582.96 110,331.84 371,000.00 - - - 371,000.00 260,668.16 53 - OvertimeOvertime - - - - 2,912.80 9,000.00 - - - 9,000.00 6,087.20 56 - BenefitsBenefits - - - 7,797.36 59,470.22 174,000.00 - - - 174,000.00 114,529.78 62 - Materials and SuppliesMaterials and Supplies - - - 2,616.81 5,144.36 36,000.00 - - - 36,000.00 30,855.64 Wastewater Treatment - - - - - 7,610,000.00 - - - 7,610,000.00 7,610,000.00 63 - Contract ServicesContract Services - - - - 5,519.94 (7,333,000.00) - - - (7,333,000.00) (7,338,519.94) Program: 6200 - Wastewater Collection Total:- - - 37,997.13 183,379.16 867,000.00 - - - 867,000.00 683,620.84 - - - - - - Program: 6300 - Water Reclamation - - - - - - 51 - LaborLabor - - - - - - 55,964.83 224,325.02 939,000.00 939,000.00 714,674.98 53 - OvertimeOvertime - - - - - - 700.65 2,242.13 25,000.00 25,000.00 22,757.87 54 - StandbyStandby - - - - - - - - 55,000.00 55,000.00 55,000.00 56 - BenefitsBenefits - - - - - - 19,263.90 184,524.29 456,000.00 456,000.00 271,475.71 62 - Materials and SuppliesMaterials and Supplies - - - - - - 98.73 5,723.00 734,000.00 734,000.00 728,277.00 63 - Contract ServicesContract Services - - - - - - 739,261.37 2,990,704.94 5,646,000.00 5,646,000.00 2,655,295.06 64 - UtilitiesUtilities - - - - - - 26,795.58 87,920.14 2,021,000.00 2,021,000.00 1,933,079.86 65 - Professional DevelopmentProfessional Development - - - - - - 19,053.41 20,756.55 20,000.00 20,000.00 (756.55) Program: 6300 - Water Reclamation Total:- - - - - - 861,138.47 3,516,196.07 9,896,000.00 9,896,000.00 6,379,803.93 - - - - - - Program: 7000 - Facilities Maintenance - - - - - - 51 - LaborLabor 8,198.73 32,794.91 109,500.00 3,279.49 13,117.87 43,800.00 4,919.13 19,676.59 65,700.00 219,000.00 153,410.63 53 - OvertimeOvertime - 1,991.04 7,000.00 - 796.41 2,800.00 - 1,194.58 4,200.00 14,000.00 10,017.97 56 - BenefitsBenefits 2,986.58 29,109.33 61,500.00 1,194.49 11,643.17 24,600.00 1,791.51 17,463.94 36,900.00 123,000.00 64,783.56 62 - Materials and SuppliesMaterials and Supplies 3,163.80 12,952.49 29,000.00 1,152.58 3,991.95 11,600.00 3,971.09 13,872.84 17,400.00 58,000.00 27,182.72 63 - Contract ServicesContract Services 37,350.86 246,460.79 621,500.00 11,523.58 135,961.58 248,600.00 40,376.46 242,002.79 372,900.00 1,243,000.00 618,574.84 64 - UtilitiesUtilities 30,533.55 61,594.72 181,500.00 3,444.33 8,657.81 72,600.00 12,382.26 36,391.52 108,900.00 363,000.00 256,355.95 65 - Professional DevelopmentProfessional Development - - 1,000.00 - - 1,000.00 - - 1,000.00 3,000.00 3,000.00 Program: 7000 - Facilities Maintenance Total:82,233.52 384,903.28 1,011,000.00 20,594.47 174,168.79 405,000.00 63,440.45 330,602.26 607,000.00 2,023,000.00 1,133,325.67 - - - Program: 7100 - Fleet Maintenance - - - - - - 51 - LaborLabor 6,236.64 24,946.56 80,000.00 692.96 2,771.84 20,000.00 - - - 100,000.00 72,281.60 53 - OvertimeOvertime 146.17 1,783.30 2,400.00 16.24 198.14 600.00 - - - 3,000.00 1,018.56 56 - BenefitsBenefits 2,417.52 7,950.21 32,800.00 268.59 883.26 8,200.00 - - - 41,000.00 32,166.53 62 - Materials and SuppliesMaterials and Supplies 18,695.59 64,074.68 96,000.00 4,673.86 12,300.14 24,000.00 - - - 120,000.00 43,625.18 63 - Contract ServicesContract Services 13,559.13 48,391.44 200,800.00 3,389.78 9,123.08 50,200.00 - - - 251,000.00 193,485.48 64 - UtilitiesUtilities 18,462.97 63,924.87 192,800.00 4,615.74 11,856.20 48,200.00 - - - 241,000.00 165,218.93 65 - Professional DevelopmentProfessional Development - - 3,200.00 - - 800.00 - - - 4,000.00 4,000.00 Program: 7100 - Fleet Maintenance Total:59,518.02 211,071.06 608,000.00 13,657.17 37,132.66 152,000.00 - - - 760,000.00 511,796.28 - - - Program: 8000 - Capital - - - - - 71 - Debt ServiceDebt Service - 5,314.36 3,103,000.00 - - 273,000.00 - - - 3,376,000.00 3,370,685.64 81 - Capital ImprovementCapital Improvement - 70,566.22 3,425,000.00 - - 300,000.00 - - - 3,725,000.00 3,654,433.78 82 - Capital OutlayCapital Outlay 50,141.52 153,543.60 695,000.00 751.88 77,805.84 260,000.00 - 27,244.03 210,000.00 1,165,000.00 906,406.53 83 - Accounting Income Add backAccounting Income Add back - (70,566.22) - - - - - - - - 70,566.22 88 - Transfer from ReservesTransfer to Reserves - - 95,000.00 - - 365,000.00 - - 1,020,000.00 1,480,000.00 1,480,000.00 99 - 99Transfer from Reserves - - - - - - - - - - - Program: 8000 - Capital Total:50,141.52 158,857.96 7,318,000.00 751.88 77,805.84 1,198,000.00 - 27,244.03 1,230,000.00 9,746,000.00 9,482,092.17 Total Surplus (Deficit):899,452.50$ 4,241,122.74$ -$ 240,991.80$ 423,452.25$ -$ (64,627.44)$ (362,763.97)$ -$ -$ (4,301,811.02)$ Page 6 of 6 Agenda Item #3f December 13, 20231 Meeting Date: December 13, 2023 Agenda Item #3f Consent Item 1 3 8 4 Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Approve October 2023 Disbursements: Accounts payable disbursements for the period include check numbers 262011 through 262150, bank drafts, and ACH payments in the amount of $2,286,945.17 and $519,123.24 for payroll RECOMMENDATION That the Board of Directors approve the District's expense disbursements for the period October 1, 2023 through October 31, 2023 in the amount of $2,806,068.41. BACKGROUND / ANALYSIS The payment register for supplies, materials, services, and payroll for October 2023 is attached for review and approval. This process provides the Board of Directors and the public with an opportunity to review the expenses of the District. Accounts Payable are processed weekly, while payroll is processed bi-weekly. District Policy 7.1 provides the requirements for purchases and contracts and all supporting documents are maintained by the Purchasing Agent. Accounts payable disbursements for the period include check numbers 262011 through 262150, bank drafts, and ACH Payments in the amount of $2,286,945.17 and $519,123.24, for payroll. Significant expenses greater than or equal to $50,000 are further explained below: Agenda Item #3f December 13, 20232 Meeting Date: December 13, 2023 Agenda Item #3f Consent Item 1 3 8 4 AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability A. Practice Transparent and Accountable Fiscal Management REVIEW BY OTHERS This agenda item has been reviewed by the Finance Department. FISCAL IMPACT This item is funded in the current fiscal year budget. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Brian Tompkins Chief Financial Officer ATTACHMENTS October 2023 Payment Register PAYMENT REGISTER OCTOBER 1, 2023 - OCTOBER 31, 2023 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 10/5/2023 262011 D.R. HORTON 0.76 10/5/2023 262012 LOUISE M ZIEGLER REV TRUST 73.54 10/5/2023 262013 26158 LYNWOOD DR LLC 19.67 10/5/2023 262014 CLARK & SONS 1,910.31 10/5/2023 262015 AUTOZONE PARTS 799.86 10/5/2023 262016 CAL VALVE-JAQUELYN ROMERO 781.50 10/5/2023 262017 CHEM-TECH INTERNATIONAL INC 4,809.42 10/5/2023 262018 CITY OF HIGHLAND 350.00 10/5/2023 262019 CITY OF SAN BERNARDINO, PUBLIC WORKS DEPT 391.39 10/5/2023 262020 CITY OF SAN BERNARDINO, PUBLIC WORKS DEPT 391.39 10/5/2023 262021 CITY OF SAN BERNARDINO, PUBLIC WORKS DEPT 391.39 10/5/2023 262022 CITY OF SAN BERNARDINO, PUBLIC WORKS DEPT 391.39 10/5/2023 262023 CITY OF SAN BERNARDINO, PUBLIC WORKS DEPT 391.39 10/5/2023 262024 CITY OF SAN BERNARDINO, PUBLIC WORKS DEPT 391.39 10/5/2023 262025 CITY OF SAN BERNARDINO, PUBLIC WORKS DEPT 391.39 10/5/2023 262026 CITY OF SAN BERNARDINO, PUBLIC WORKS DEPT 391.39 10/5/2023 262027 CITY OF SAN BERNARDINO, PUBLIC WORKS DEPT 391.39 10/5/2023 262028 CITY OF SAN BERNARDINO, PUBLIC WORKS DEPT 391.39 10/5/2023 262029 CITY OF SAN BERNARDINO, PUBLIC WORKS DEPT 391.39 10/5/2023 262030 CITY OF SAN BERNARDINO, PUBLIC WORKS DEPT 391.39 10/5/2023 262031 CITY OF SAN BERNARDINO, PUBLIC WORKS DEPT 391.39 10/5/2023 262032 CITY OF SAN BERNARDINO, PUBLIC WORKS DEPT 391.39 10/5/2023 262033 CITY OF SAN BERNARDINO, PUBLIC WORKS DEPT 391.39 10/5/2023 262034 CITY OF SAN BERNARDINO, PUBLIC WORKS DEPT 391.39 10/5/2023 262035 CITY OF SAN BERNARDINO, PUBLIC WORKS DEPT 391.39 10/5/2023 262036 CITY OF SAN BERNARDINO, PUBLIC WORKS DEPT 391.39 10/5/2023 262037 CITY OF SAN BERNARDINO, PUBLIC WORKS DEPT 391.39 10/5/2023 262038 CITY OF SAN BERNARDINO, PUBLIC WORKS DEPT 391.39 10/5/2023 262039 DEPARTMENT OF JUSTICE 50.00 10/5/2023 262040 DONEGAN TREE SERVICE 5,000.00 10/5/2023 262041 EYE MED VISION CARE 1,549.52 10/5/2023 262042 FIRST CHOICE SERVICES 45.00 10/5/2023 262043 HYDROTECH ELECTRIC 2,500.18 10/5/2023 262044 IB CONSULTING, LLC 2,310.00 10/5/2023 262045 INLAND WATER WORKS SUPPLY CO 429.92 10/5/2023 262046 K & L HARDWARE 39.85 10/5/2023 262047 KOPPEL & GRUBER PUBLIC FINANCE 1,770.26 10/5/2023 262048 Marvin's Mobile Truck Wash 1,045.00 10/5/2023 262049 PACIFIC HYDROTECH CORPORATION 18,394.65 10/5/2023 262050 SAN BERNARDINO MUNICIPAL WATER DEPARTMENT 20,412.72 10/5/2023 262051 SO CAL GAS 60.15 10/5/2023 262052 Solitude Lake Management LLC 1,225.00 PAYMENT REGISTER OCTOBER 1, 2023 - OCTOBER 31, 2023 Page 1 of 6 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 10/5/2023 262053 SOUTH BAY FOUNDRY, INC.696.00 10/5/2023 262054 SOUTHERN CALIFORNIA EMERGENCY MEDICINE/COLTON/REDLANDS 415.00 10/5/2023 262055 STEMAR EQUIPMENT & SUPPLY CO., INC 6,076.31 10/5/2023 262056 Superior Tank Co., Inc 99,313.10 10/5/2023 262057 UNIFIRST CORPORATION 534.55 10/6/2023 262058 XAM T THACH 596.57 10/6/2023 262059 Donald or Nancy Wingfield 77.71 10/12/2023 262060 ACS SUPPORT 26.00 10/12/2023 262061 AMERICAN FIDELITY ASSURANCE COMPANY 2,944.07 10/12/2023 262062 AMERICAN FIDELITY ASSURANCE COMPANY (FSA)1,126.22 10/12/2023 262063 AUTOZONE PARTS 573.47 10/12/2023 262064 B4 Inspirations Inc.4,956.50 10/12/2023 262066 BURRTEC WASTE/ 5455 Industrial pkwy 711.82 10/12/2023 262067 BURRTEC WASTE/ E. 111 MILL ST 311.76 10/12/2023 262068 CitizensTrust 642.45 10/12/2023 262069 CITY OF HIGHLAND 18,696.00 10/12/2023 262070 CULLIGAN OF ONTARIO 163.43 10/12/2023 262071 EVERSOFT, INC 279.80 10/12/2023 262072 FedEx 169.92 10/12/2023 262073 FRANCHISE TAX BOARD 702.02 10/12/2023 262074 GEORGE LEPINS, BELOW ZERO 9,700.00 10/12/2023 262075 Goforth & Marti 2,613.24 10/12/2023 262076 Isabel Hernandez 1,100.00 10/12/2023 262077 K & L HARDWARE 31.43 10/12/2023 262078 KONICA MINOLTA BUSINESS SOLUTIONS 527.18 10/12/2023 262079 Marvin's Mobile Truck Wash 940.00 10/12/2023 262080 PACIFIC HYDROTECH CORPORATION 371,685.45 10/12/2023 262081 Schaeffer Manufacturing Company 2,435.53 10/12/2023 262082 SOUTHERN CALIFORNIA EDISON COMPANY 278,974.85 10/12/2023 262083 SPECTRUM 4,715.32 10/12/2023 262084 SWRCB-DWOCP 90.00 10/12/2023 262085 UNIFIRST CORPORATION 2,089.75 10/12/2023 262088 UNIVAR SOLUTIONS USA, INC 5,446.00 10/12/2023 262089 UPS, UNITED PARCEL SERVICE, INC.19.01 10/12/2023 262090 VECTOR RESOURCES, INC. VECTOR USA 244.20 10/12/2023 262091 WATER SYSTEMS CONSULTING, INC 13,828.75 10/12/2023 262092 WESTERN WATER WORKS SUPPLY CO., INC 12,475.62 10/12/2023 262114 JULIA PALACIOS 107.85 10/12/2023 262115 56 DEVELOPMENT 46.49 10/12/2023 262116 RODELIO AMANTE 84.27 10/12/2023 262117 RAFAEL REYES 60.37 10/12/2023 262118 HAROLD R HALLDORSON 27.23 10/12/2023 262119 AHD LIMITED PARTNERSHIP PS 150.05 10/12/2023 262120 MANUEL E J DURAZO 63.81 10/19/2023 262093 AT&T 535.02 10/19/2023 262094 BURRTEC WASTE/ E. 111 MILL ST 3,423.25 10/19/2023 262095 CHEM-TECH INTERNATIONAL INC 41,855.33 10/19/2023 262096 Commercial Gate Co., Inc.195.00 10/19/2023 262097 Consolidated Electrical Distributors, Inc.337.56 10/19/2023 262098 CONSUMERS PIPE & SUPPLY COMPANY 641.21 10/19/2023 262099 DAILY JOURNAL CORPORATION 211.60 PAYMENT REGISTER OCTOBER 1, 2023 - OCTOBER 31, 2023 Page 2 of 6 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 10/19/2023 262100 DIRECTV 296.23 10/19/2023 262101 EUCLID MANAGERS, INSURANCE SERVICES INC.360.00 10/19/2023 262102 EXPERIAN 357.52 10/19/2023 262103 GEOSCIENCE SUPPORT SERVICES, INC 262.50 10/19/2023 262104 INLAND DESERT SECURITY & COMMUNICATIONS, INC 811.50 10/19/2023 262105 LOWE'S 1,107.64 10/19/2023 262106 Marvin's Mobile Truck Wash 880.00 10/19/2023 262107 O'REILLYS AUTO PARTS 167.63 10/19/2023 262108 SAN BERNARDINO MUNICIPAL WATER DEPARTMENT 18,398.33 10/19/2023 262109 Schaeffer Manufacturing Company 1,614.31 10/19/2023 262110 SOUTHERN CALIFORNIA EDISON COMPANY 25,812.87 10/19/2023 262111 Texas Life Insurance Company 592.46 10/19/2023 262112 TYLER BUSINESS FORMS 337.20 10/19/2023 262113 VALLEY OFFICE EQUIPMENT 2.03 10/26/2023 262121 ACS SUPPORT 26.00 10/26/2023 262122 ALTERNATIVE HOSE INC 810.87 10/26/2023 262123 AMERICAN FIDELITY ASSURANCE COMPANY (FSA)1,126.22 10/26/2023 262124 AT&T 47.28 10/26/2023 262125 AUTOZONE PARTS 1,951.90 10/26/2023 262126 Chase Truck Mobile Service 375.00 10/26/2023 262127 CHEM-TECH INTERNATIONAL INC 4,861.47 10/26/2023 262128 CHICAGO TITLE COMPANY 500.00 10/26/2023 262129 CITY OF HIGHLAND 17,685.00 10/26/2023 262130 COUNTY OF SAN BERNARDINO/TAX COLLECTOR 937.02 10/26/2023 262131 DENTAL HEALTH SERVICES 158.10 10/26/2023 262132 DIB'S SAFE & LOCK SERVICE 311.03 10/26/2023 262133 FIRST CHOICE SERVICES 1,048.18 10/26/2023 262134 HYDROTECH ELECTRIC 364.78 10/26/2023 262135 K & L HARDWARE 135.57 10/26/2023 262136 LA VERNE POWER EQUIPMENT, INC.160.91 10/26/2023 262137 Marvin's Mobile Truck Wash 975.00 10/26/2023 262138 METLIFE SMALL BUSINESS CENTER (Dental)11,304.24 10/26/2023 262139 METROPOLITAN LIFE INS CO 93.30 10/26/2023 262140 PETE'S ROAD SERVICE INC 159.54 10/26/2023 262141 PILAR ONATE 9,450.00 10/26/2023 262142 RYAN HERCO FLOW SOLUTIONS 2,123.38 10/26/2023 262143 SO CAL GAS 14.79 10/26/2023 262144 SPECTRUM 614.61 10/26/2023 262145 SWRCB-DWOCP 60.00 10/26/2023 262146 VERIZON 1,119.70 10/26/2023 262147 WEB ADVANCED CORPORATION 2,506.25 10/27/2023 262148 SKY LIVING INVESTMENTS LLC 529.04 10/27/2023 262149 ELIAZER SERRANO MARTINEZ 2.85 10/27/2023 262150 BJDM INVESTMENTS LLC 79.29 BANK DRAFTS 10/2/2023 DFT0005052 GLOBAL PAYMENTS 22,039.13 10/3/2023 DFT0005053 MERCHANT BANKCD 760.82 10/11/2023 DFT0005054 PayNearMe, Inc.204.97 10/11/2023 DFT0005066 FORTE, ACH DIRECT INC, ACH FEES 4,590.25 10/13/2023 DFT0005040 CA SDI Tax 2,808.90 10/13/2023 DFT0005041 CALPERS/ DEFERRED COMPENSATION 31,842.68 PAYMENT REGISTER OCTOBER 1, 2023 - OCTOBER 31, 2023 Page 3 of 6 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 10/13/2023 DFT0005042 CALPERS/ RETIREMENT 57,079.68 10/13/2023 DFT0005043 Federal Payroll Tax 39,322.78 10/13/2023 DFT0005044 Medicare 11,222.33 10/13/2023 DFT0005045 Social Security 93.74 10/13/2023 DFT0005046 STATE DISBURSEMENT UNIT 908.77 10/13/2023 DFT0005047 State Payroll Tax 15,552.13 10/13/2023 DFT0005048 CA SDI Tax 27.00 10/13/2023 DFT0005049 Federal Payroll Tax 309.53 10/13/2023 DFT0005050 Medicare 87.00 10/13/2023 DFT0005051 State Payroll Tax 124.53 10/23/2023 DFT0005067 CBB 2,233.69 10/24/2023 DFT0005065 PayNearMe, Inc.284.57 10/27/2023 DFT0005055 CALPERS/ MEDICAL 111,062.85 10/27/2023 DFT0005056 CA SDI Tax 2,557.42 10/27/2023 DFT0005057 CALPERS/ DEFERRED COMPENSATION 22,908.76 10/27/2023 DFT0005059 Federal Payroll Tax 49,191.75 10/27/2023 DFT0005060 Medicare 11,817.21 10/27/2023 DFT0005061 Social Security 1,374.62 10/27/2023 DFT0005062 STATE DISBURSEMENT UNIT 908.77 10/27/2023 DFT0005063 State Payroll Tax 18,991.59 10/27/2023 DFT0005064 CALPERS/ RETIREMENT 55,724.48 10/31/2023 DFT0005068 PayNearMe, Inc.133.33 ACH PAYMENTS 10/5/2023 10013185 AMAZON CAPITAL SERVICES, INC 2,303.57 10/5/2023 10013187 BARRY'S SECURITY SERVICES, INC 6,800.96 10/5/2023 10013188 BURGESS MOVING & STORAGE 986.25 10/5/2023 10013189 CLARK PEST CONTROL 243.00 10/5/2023 10013191 CORE & MAIN LP 19,459.15 10/5/2023 10013192 CORELOGIC SOLUTIONS, LLC 392.04 10/5/2023 10013193 DANGELO CO INC 388.62 10/5/2023 10013194 EXCEL LANDSCAPE, INC 21,207.50 10/5/2023 10013195 GENESIS INDUSTRIAL SUPPLY, INC 873.45 10/5/2023 10013196 GRAINGER 192.57 10/5/2023 10013197 GROUP DELTA CONSULTANTS, INC 35,600.97 10/5/2023 10013198 HAAKER EQUIPMENT COMPANY & TOTAL CLEAN 577.71 10/5/2023 10013199 INFOSEND, INC 39,399.07 10/5/2023 10013200 JOSE MILLAN 160.00 10/5/2023 10013201 KRIEGER & STEWART, INCORPORATED 7,349.10 10/5/2023 10013202 MCMASTER-CARR 783.37 10/5/2023 10013203 MICHAEL BAFFA 225.00 10/5/2023 10013204 MissionSquare Retirement 40,000.00 10/5/2023 10013205 ROSEMOUNT , INC 2,294.56 10/5/2023 10013206 Safety Compliance Company 600.00 10/5/2023 10013207 SCN, SECURITY COMMUNICATION NETWORK, INC 105.00 10/5/2023 10013208 SDRMA, SPECIAL DISTRICT RISK MGMT 13,820.80 10/5/2023 10013209 STERICYCLE, INC DBA SHRED-IT 161.98 10/5/2023 10013210 UNDERGROUND SERVICE ALERT 1,116.00 10/5/2023 10013211 USA BLUE BOOK, HD SUPPLY FACILITIES MAINT, LTD 52.21 10/5/2023 10013212 VULCAN MATERIALS CO/ CALMAT CO 3,730.66 10/5/2023 10013213 WAXIE SANITARY SUPPLY 2,883.26 10/5/2023 10013214 Yahweh Pools 250.00 PAYMENT REGISTER OCTOBER 1, 2023 - OCTOBER 31, 2023 Page 4 of 6 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 10/6/2023 10013215 CAROL CALES 555.99 10/6/2023 10013216 DANIEL DAVIS 663.92 10/6/2023 10013217 DAVID HERNANDEZ 505.94 10/6/2023 10013218 ED KING 850.00 10/6/2023 10013219 ELISEO OCHOA 562.73 10/6/2023 10013220 JOHN MURA 730.10 10/6/2023 10013221 MARTHA T DURAN 850.00 10/6/2023 10013222 MICHAEL HENDERSON 737.18 10/6/2023 10013223 REBECCA KASTEN 639.46 10/6/2023 10013224 RICHARD BECERRA 737.18 10/12/2023 10013225 ADCOMP SYSTEMS, INC 100.00 10/12/2023 10013226 ADVANCED TELEMETRY SYSTEMS INTERNATIONAL, INC.5,750.00 10/12/2023 10013227 ALLIED REFRIGERATION INC.237.14 10/12/2023 10013228 AMAZON CAPITAL SERVICES, INC 664.18 10/12/2023 10013229 APPLIED MAINTENANCE SUPPLIES & SOLUTIONS 692.24 10/12/2023 10013230 ARCADIS U.S., INC 2,122.50 10/12/2023 10013231 BARRY'S SECURITY SERVICES, INC 7,961.65 10/12/2023 10013232 BOOT BARN, INC 450.21 10/12/2023 10013233 CORE & MAIN LP 2,030.42 10/12/2023 10013234 COUNTY OF SAN BERNARDINO, RECORDER- CLERK 120.00 10/12/2023 10013235 EVWD EMPLOYEES EVENTS ASSOC 290.52 10/12/2023 10013236 FERGUSON ENTERPRISES, INC.4,493.26 10/12/2023 10013237 FRONTIER COMMUNICATIONS 46.57 10/12/2023 10013238 GENESIS INDUSTRIAL SUPPLY, INC 871.52 10/12/2023 10013239 HARRINGTON INDUSTRIAL PLASTIC 740.80 10/12/2023 10013240 JESUS FABIAN VALENZUELA 49.99 10/12/2023 10013241 KRIEGER & STEWART, INCORPORATED 12,382.95 10/12/2023 10013242 MANAGED MOBILE, INC.7,095.32 10/12/2023 10013243 MCCALL'S METER SALES & SERVICE 76.74 10/12/2023 10013244 MCMASTER-CARR 1,004.39 10/12/2023 10013245 MIKE J. ROQUET CONSTRUCTION INC 13,709.97 10/12/2023 10013246 MINUTEMAN PRESS OF RANCHO CUCAMONGA 1,114.90 10/12/2023 10013247 PSI WATER TECHNOLOGIES 3,155.73 10/12/2023 10013248 STAPLES BUSINESS ADVANTAGE 153.61 10/12/2023 10013249 TROY ALARM, INC.630.00 10/12/2023 10013250 USA BLUE BOOK, HD SUPPLY FACILITIES MAINT, LTD 799.68 10/12/2023 10013251 WHITE CAP LP 562.94 10/19/2023 10013252 ACWA, ASSOC OF CALIF WATER AGENCIES 29,795.00 10/19/2023 10013253 ADCOMP SYSTEMS, INC 319.29 10/19/2023 10013254 AMAZON CAPITAL SERVICES, INC 348.61 10/19/2023 10013255 ANTHESIS 10,005.00 10/19/2023 10013256 APPLIED MAINTENANCE SUPPLIES & SOLUTIONS 40.32 10/19/2023 10013257 ASBCSD 114.00 10/19/2023 10013258 BARRY'S SECURITY SERVICES, INC 6,971.88 10/19/2023 10013259 BOOT BARN, INC 771.90 10/19/2023 10013260 CARBON ACTIVATED CORP 122,491.50 10/19/2023 10013261 CINTAS CORPORATION (FIRST AID)1,462.12 10/19/2023 10013262 CLARK PEST CONTROL 223.00 10/19/2023 10013263 FRONTIER COMMUNICATIONS 83.45 10/19/2023 10013264 GRAINGER 332.81 10/19/2023 10013265 GROUP DELTA CONSULTANTS, INC 16,677.64 10/19/2023 10013266 INFOSEND, INC 335.25 PAYMENT REGISTER OCTOBER 1, 2023 - OCTOBER 31, 2023 Page 5 of 6 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 10/19/2023 10013267 JC LAW FIRM 1,675.00 10/19/2023 10013268 MERLIN JOHNSON CONSTRUCTION 27,926.81 10/19/2023 10013269 PATTON'S SALES CORP 20.66 10/19/2023 10013270 QUADIENT, INC 673.51 10/19/2023 10013271 SAFETY KLEEN SYSTEMS, INC.359.54 10/19/2023 10013272 STAPLES BUSINESS ADVANTAGE 393.54 10/19/2023 10013273 STERICYCLE, INC DBA SHRED-IT 172.58 10/19/2023 10013274 TSR PERFORMANCE 2,481.67 10/19/2023 10013275 TYLER TECHNOLOGIES, INC 39,560.29 10/19/2023 10013276 USA BLUE BOOK, HD SUPPLY FACILITIES MAINT, LTD 339.99 10/19/2023 10013277 VALERO FLEET, WEX BANK 23,040.70 10/19/2023 10013278 VULCAN MATERIALS CO/ CALMAT CO 1,851.46 10/19/2023 10013279 WAXIE SANITARY SUPPLY 371.18 10/19/2023 10013280 ZENON ENVIRONMENTAL CORP.1,755.46 10/26/2023 10013281 ALBERT A. WEBB ASSOCIATES 64,157.89 10/26/2023 10013282 ALLISON MECHANICAL, INC 1,131.04 10/26/2023 10013283 AMAZON CAPITAL SERVICES, INC 2,493.39 10/26/2023 10013284 APPLIED MAINTENANCE SUPPLIES & SOLUTIONS 1,175.39 10/26/2023 10013285 BARRY'S SECURITY SERVICES, INC 6,676.47 10/26/2023 10013286 BOOT BARN, INC 371.50 10/26/2023 10013287 CALIFORNIA SPECIAL DISTRICTS 9,275.00 10/26/2023 10013288 CALIFORNIA TOOL & WELDING SUPPLY 208.81 10/26/2023 10013289 CINTAS CORPORATION (FIRST AID)238.83 10/26/2023 10013290 CLARK PEST CONTROL 109.00 10/26/2023 10013291 CLINICAL LAB OF S B 4,685.50 10/26/2023 10013292 EAGLE AERIAL PHOTOGRAPHY INC 39,281.00 10/26/2023 10013294 EVWD EMPLOYEES EVENTS ASSOC 390.49 10/26/2023 10013295 EXCEL LANDSCAPE, INC 3,710.00 10/26/2023 10013296 FERGUSON ENTERPRISES, INC.608.21 10/26/2023 10013297 FRONTIER COMMUNICATIONS 1,108.06 10/26/2023 10013298 GENESIS INDUSTRIAL SUPPLY, INC 302.68 10/26/2023 10013299 HARRINGTON INDUSTRIAL PLASTIC 427.32 10/26/2023 10013300 JOSE MILLAN 2,500.00 10/26/2023 10013301 JOSEPH TEJADA 65.00 10/26/2023 10013302 MANAGED MOBILE, INC.634.57 10/26/2023 10013303 MARLINK INC 468.75 10/26/2023 10013304 MIKE J. ROQUET CONSTRUCTION INC 18,429.40 10/26/2023 10013305 MINUTEMAN PRESS OF RANCHO CUCAMONGA 178.33 10/26/2023 10013306 PATTON'S SALES CORP 43.50 10/26/2023 10013307 PLUMBERS DEPOT INC.380.57 10/26/2023 10013308 RESOLUTE 4,200.00 10/26/2023 10013309 RK VENTURE LLC 8,893.75 10/26/2023 10013310 SG CREATIVE, LLC 3,850.00 10/26/2023 10013311 SHAYLA ANTRIM 101.53 10/26/2023 10013312 TSR PERFORMANCE 2,254.17 10/26/2023 10013313 USA BLUE BOOK, HD SUPPLY FACILITIES MAINT, LTD 98.46 10/26/2023 10013314 WAXIE SANITARY SUPPLY 727.42 10/26/2023 10013315 WILLDAN FINANCIAL SERVICES 1,310.45 TOTAL 2,286,945.17$ PAYMENT REGISTER OCTOBER 1, 2023 - OCTOBER 31, 2023 Page 6 of 6 Agenda Item #3g December 13, 20231 Meeting Date: December 13, 2023 Agenda Item #3g Consent Item 9 3 5 Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Approve Investment Transaction Report for Month Ended November 30, 2023 RECOMMENDATION That the Board of Directors approve the attached Investment Transaction Report for the month ended November 30, 2023. BACKGROUND / ANALYSIS California Government Code §53607 requires the CFO/Treasurer of a public agency to submit a monthly investment transaction report to the Board of Directors (Board) when the Board has delegated to the CFO/Treasurer the authority to invest, reinvest, sell, or exchange securities held in the Agency’s investment portfolio. During November there were no deposits to, or draws from, the District’s LAIF account. Accordingly, the account began and ended the month of November with a balance of $11,910,138. Investments held in the District’s US Bank Custodial Account totaled $6,051,272 at the beginning of November. Earnings added $4,929 to the account, while fees reduced the balance by $1,000. One Federal Home Loan Bank security with a value of $200,000 matured during November. Amortization of premiums and accretion of discounts on several different securities added $1,959 to the adjusted cost basis for the investments, resulting in an account balance at the end of November of $6,057,160. This balance is split between a mutual fund ($551,691) and federal securities shown on the attached schedule with a total balance of $5,505,469. AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability A. Practice Transparent and Accountable Fiscal Management REVIEW BY OTHERS This agenda item has been reviewed by the Finance Department. Agenda Item #3g December 13, 20232 Meeting Date: December 13, 2023 Agenda Item #3g Consent Item 9 3 5 FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Brian Tompkins Chief Financial Officer ATTACHMENTS 1. Investment Transaction Report for Month Ended November 30, 2023 2. LAIF Statement for November 2023 EAST VALLEY WATER DISTRICT Investment Activity Month Ended November 30, 2023 Activity (Book Value) Adjusted Purch Units /Maturity Prem Amortization/Adjusted Cost Matured /Cost Market Date Issuer CUSIP Yield Face Value Date 11/1/2023 Disc Accretion 11/1/2023 Purchases Called 11/30/2023 Value 10/19/21 US Treasury Note 91282CAZ4 0.375%500,000 11/30/25 495,954.37 158.49 496,112.86 496,112.86 459,160.00 03/31/21 US Treasury Note 9128CBT7 0.750%500,000 03/31/26 497,696.46 64.00 497,760.46 497,760.46 458,360.00 01/21/20 Tenn Valley Authority 880591ER9 2.875%300,000 09/15/24 301,399.70 (134.35) 301,265.35 301,265.35 294,369.00 08/31/22 US Treasury N/B 91282CFG1 3.125%300,000 08/31/24 299,881.45 9.74 299,891.19 299,891.19 295,500.00 05/22/23 US Treasury Note 91282CGX3 3.875%300,000 04/30/25 298,404.19 76.96 298,481.15 298,481.15 295,524.00 06/15/23 US Treasury Bill 912797FU6 5.110%300,000 12/14/23 298,147.41 1,292.50 299,439.91 299,439.91 299,430.00 09/07/23 US Treasury Bill 912797GQ4 100,000 03/07/24 98,130.28 441.67 98,571.95 98,571.95 98,591.00 07/30/20 Federal Home Loan Bank 3130AJUN7 0.550%250,000 07/30/24 249,987.98 1.34 249,989.32 249,989.32 242,245.00 08/06/20 Freddie Mac 3134GWMY9 0.625%100,000 08/19/25 100,000.00 100,000.00 100,000.00 92,956.00 09/30/21 Federal Home Loan Bank 3030APAZ8 1.030%200,000 09/30/26 200,000.00 200,000.00 200,000.00 181,078.00 03/30/21 Federal Home Loan Bank 3130ALUF9 1.000%300,000 03/30/26 300,000.00 300,000.00 300,000.00 275,019.00 03/30/21 Federal Home Loan Bank 3130ALPB4 0.800%300,000 05/30/25 300,000.00 300,000.00 300,000.00 281,781.00 03/30/21 Federal Home Loan Bank 3130ALU93 0.750%200,000 06/30/25 200,000.00 200,000.00 200,000.00 187,200.00 09/20/21 Federal Home Loan Bank 3130AKL79 0.250%115,000 12/28/23 114,993.15 3.60 114,996.75 114,996.75 114,554.95 09/30/21 Federal Home Loan Bank 3130AP6M2 1.020%400,000 09/30/26 400,000.00 400,000.00 400,000.00 362,052.00 10/18/21 Federal Home Loan Bank 3130AKC95 0.550%200,000 10/29/25 198,922.52 44.51 198,967.03 198,967.03 183,596.00 10/26/21 Federal Home Loan Bank 3130APJ55 1.250%300,000 10/26/26 299,998.03 299,998.03 299,998.03 272,790.00 10/28/21 Federal Home Loan Bank 3130APLB9 0.850%100,000 10/28/24 100,000.00 100,000.00 100,000.00 96,062.00 11/24/21 Federal Home Loan Bank 3130APWP6 0.600%200,000 11/24/23 200,000.00 200,000.00 200,000.00 - - 11/30/21 Federal Home Loan Bank 3130APUY9 1.000%200,000 02/28/25 200,000.00 200,000.00 200,000.00 189,916.00 11/30/21 Federal Home Loan Bank 3130AQ2H5 1.050%100,000 11/25/24 99,994.41 0.54 99,994.95 99,994.95 95,888.00 08/30/22 Federal Home Loan Bank 3130AT2N6 3.700%250,000 02/28/24 250,000.00 250,000.00 250,000.00 248,930.00 11/23/21 Federal Farm Credit Bank 3133ENEM8 1.430%200,000 11/23/26 200,000.00 200,000.00 200,000.00 182,606.00 5,715,000.00 5,703,509.95 1,959.00 5,705,468.95 - 200,000.00 5,505,468.95 5,207,607.95 Attachment A Agenda Item #3h December 13, 20231 Meeting Date: December 13, 2023 Agenda Item #3h Consent Item 1 3 9 2 Regular Board Meeting with Closed Session TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Convey Sewer Easements for the Messina Housing Development, Tract 20142 RECOMMENDATION That the Board of Directors approve the acceptance and recordation of two separate sewer improvement easements for the Messina Housing Development, Tract 20142. BACKGROUND / ANALYSIS The Messina development consists of 54 homes in Tract 20142 north of Santa Ana Canyon Road and west of Alta Vista in the City of Highland. Construction of the water and sewer facilities are complete and meet all the requirements of the District standards. Some of the water and sewer pipelines are located on private property and the District requires an easement to maintain the facilities. The proposed easements are on property owned by two private parties listed as Easements 1 & 2 below: • Easement 1: KL BZR AIV LLC, A Delaware Limited Liability Company to EVWD, from Santa Ana Canyon Road to Messina Heights Lane, through Lot 1, Tract Map 20142; and from Sienna Springs Loop to Parcel “A” and Parcel “B”, through Lot 37, Tract Map 20142 • Easement 2: Caroline E. Kiel Ray, Charles R. Kiel and Nancy R Hulla, as Tenants in Common to EVWD, a portion of Parcel “A” and a portion of Parcel “B”, COC 018-006. Upon Board approval, staff will coordinate recordation of the prepared documents with the County, archive the information internally, and send copies to the developer for distribution. AGENCY GOALS AND OBJECTIVES IV - Promote Planning, Maintenance and Preservation of District Resources C. Dedicate Efforts Toward System Maintenance and Modernization REVIEW BY OTHERS This agenda item has been reviewed by the Executive Management Team. Agenda Item #3h December 13, 20232 Meeting Date: December 13, 2023 Agenda Item #3h Consent Item 1 3 9 2 FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Jeff Noelte Director of Engineering and Operations ATTACHMENTS Easement Documents Agenda Item #3i December 13, 20231 Meeting Date: December 13, 2023 Agenda Item #3i Consent Item 1 3 9 1 Regular Board Meeting with Closed Session TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Resolution 2023.16 and 2023.17 - Accepting Dedication of Water and Sewer System Improvements for Tract 18893, Mediterra Phases 1, 1B & 2 RECOMMENDATION That the Board of Directors adopt Resolution 2023.16 and Resolution 2023.17 – Accepting Dedication of Water & Sewer System Improvements for Tract 18893, Mediterra Phases 1, 1B & 2. BACKGROUND / ANALYSIS The District entered into a development agreement on May 28, 2019 for the construction of water and sewer facilities at the Mediterra Development. The development consists of 149 homes in three construction phases located across from District Headquarters. The development agreement describes the conditions for the Developer (D.R. Horton) to construct water and sewer facilities to dedicate to the District to serve the new residences. DR Horton has completed the design and construction of all water and sewer mains in the tract for phases 1, 1B and 2. The Offers of Dedication have been executed by the developer and the Notices of Completion have been recorded with the County. DR Horton has met all the conditions to dedicate and transfer the water and sewer facilities as described in the District standards and development agreement. Resolution 2023.16 will accept the dedication of water facilities for Phases 1, 1B and 2. The water facilities include 6,600 linear feet of water main, 149 domestic connections, 3 irrigation meters, and 21 fire hydrants & blow-offs. Resolution 2023.17 will accept the dedication of sewer facilities for Phases 1, 1B and 2. The sewer facilities include 6,000 linear feet of sewer main, 34 manholes, and just over 5,000 linear feet of new sewer laterals. All facilities will be either within the public right-of-way or easements granted to the District. AGENCY GOALS AND OBJECTIVES IV - Promote Planning, Maintenance and Preservation of District Resources B. Enhance Planning Efforts that Respond to Future Demands C. Dedicate Efforts Toward System Maintenance and Modernization Agenda Item #3i December 13, 20232 Meeting Date: December 13, 2023 Agenda Item #3i Consent Item 1 3 9 1 REVIEW BY OTHERS This agenda item has been reviewed by the executive management team. FISCAL IMPACT There is no fiscal impact to the budget. The dedicated fixed assets will be designated as District water and sewer assets accordingly. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Jeff Noelte Director of Engineering & Operations ATTACHMENTS Resolution 2023.16 (Water) Water Offer of Dedication Water Notice of Completion Resolution 2023.17 (Sewer) Sewer Offer of Dedication Sewer Notice of Completion WS4193 RESOLUTION 2023.16 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT ACCEPTING DEDICATION OF WATER SYSTEM IMPROVEMENTS TRACT 18893 (MEDITERRA) PH 1, 1B, & 2 D.R. HORTON LOS ANGELES HOLDING COMPANY, INC. BE IT HEREBY RESOLVED by the Board of Directors of the East Valley Water District, as follows: WHEREAS the Water pipelines and appurtenant structures constructed in accordance with specifications of the East Valley Water District for the development of a new subdivision, TRACT 18893, MEDITERRA, PH 1, 1B, & 2, for public use in the City of Highland and the County of San Bernardino, have been dedicated to East Valley Water District by the developer, D.R. Horton Los Angeles Holding Company, Incorporated (DEVELOPER). NOW THEREFORE, BE IT HEREBY RESOLVED, that the Dedication of Water System dated October 19, 2023, executed by Vicki Gullion, Assistant Secretary, for the DEVLOPER, be accepted and all rights, title and interest in and to said water system be vested in the East Valley Water District, and that the Secretary of this District be, and is hereby authorized and directed to, record this Resolution with said Irrevocable Offer of Dedication of Water System attached hereto, in the office of the County Recorder of the County of San Bernardino, State of California. * * * * * * * * * * * * * * * * * * * * * * * The foregoing resolution was duly adopted at a meeting of the Board of Directors of the East Valley Water District, upon motion duly made, seconded and carried on December 13, 2023. AYES: Directors: NOES: ABSENT: ABSTAIN: EAST VALLEY WATER DISTRICT _______________________________________ Phillip Goodrich, Board President East Valley Water District Resolution 2023.16 Page 1 of 2 WS4193 DATE OF ACCEPTANCE I HEREBY CERTIFY the foregoing is a full, true and correct copy of Resolution 2023.16 adopted by the Board of Directors of East Valley Water District at its’ Regular Meeting held December 13, 2023. ATTEST: ______________________________________________ Michael Moore, PE Secretary, Board of Directors East Valley Water District Resolution 2023.16 Page 2 of 2 WS4193 RESOLUTION 2023.17 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT ACCEPTING DEDICATION OF SEWER SYSTEM IMPROVEMENTS TRACT 18893 (MEDITERRA) PH 1, 1B, & 2 D.R. HORTON LOS ANGELES HOLDING COMPANY, INC. BE IT HEREBY RESOLVED by the Board of Directors of the East Valley Water District, as follows: WHEREAS the Sewer pipelines and appurtenant structures constructed in accordance with specifications of the East Valley Water District for the development of a new subdivision, TRACT 18893, MEDITERRA, PH 1, 1B, & 2, for public use in the City of Highland and the County of San Bernardino, have been dedicated to East Valley Water District by the developer, D.R. Horton Los Angeles Holding Company, Incorporated (DEVELOPER). NOW THEREFORE, BE IT HEREBY RESOLVED, that the Dedication of Sewer System dated October 19, 2023, executed by Vicki Gullion, Assistant Secretary, for the DEVLOPER, be accepted and all rights, title and interest in and to said water system be vested in the East Valley Water District, and that the Secretary of this District be, and is hereby authorized and directed to, record this Resolution with said Irrevocable Offer of Dedication of Sewer System attached hereto, in the office of the County Recorder of the County of San Bernardino, State of California. * * * * * * * * * * * * * * * * * * * * * * * The foregoing resolution was duly adopted at a meeting of the Board of Directors of the East Valley Water District, upon motion duly made, seconded and carried on December 13, 2023. AYES: Directors: NOES: ABSENT: ABSTAIN: EAST VALLEY WATER DISTRICT _______________________________________ Phillip Goodrich, Board President East Valley Water District Resolution 2023.17 Page 1 of 2 WS4193 DATE OF ACCEPTANCE I HEREBY CERTIFY the foregoing is a full, true and correct copy of Resolution 2023.17 adopted by the Board of Directors of East Valley Water District at its’ Regular Meeting held December 13, 2023. ATTEST: ______________________________________________ Michael Moore, PE Secretary, Board of Directors East Valley Water District Resolution 2023.17 Page 2 of 2 Agenda Item #4a December 13, 20231 Meeting Date: December 13, 2023 Agenda Item #4a Informational Item 9 2 2 Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Review the Draft Popular Annual Financial Report for Year Ended June 30, 2023 RECOMMENDATION This agenda item is for informational purposes only, no action required. BACKGROUND / ANALYSIS The Finance and Human Resources Committee reviewed the Popular Annual Financial Report (PAFR) for fiscal year 2022-23, at their November 14, 2023 meeting. The PAFR is designed to be a summarized, user-friendly version of the District’s Annual Comprehensive Financial Report (Annual Report), which was audited and presented to the Board in October. Most financial information in the PAFR is presented in graphic form, and technical note disclosures are omitted. In addition, as with the Budget and Annual Report, the Government Finance Officers Association (GFOA) produces guidelines for producing an effective PAFR, and if an agency’s PAFR substantially meets or exceeds those guidelines, the GFOA presents the agency with an Award for Outstanding Achievement in Popular Annual Financial Reporting. The District received the award for its June 2022 PAFR, for the sixth year in a row. District staff will submit the current year PAFR for award consideration before the end of December. AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability A. Practice Transparent and Accountable Fiscal Management REVIEW BY OTHERS This agenda item has been reviewed by the Finance and Public Affairs Departments and the Finance and Human Resources Committee. Agenda Item #4a December 13, 20232 Meeting Date: December 13, 2023 Agenda Item #4a Informational Item 9 2 2 FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Brian Tompkins Chief Financial Officer ATTACHMENTS Draft PAFR 2023 Popular Annual Financial Report [FISCAL YEAR ENDED JUNE 30, 2023] HIGHLAND, CALIFORNIA FY 2022-23 PAFR | 2 Table of Contents About the District 3 Organizational Structure 4 District-at-a-Glance 4 District Wide Goals & Objectives 5 Community Involvement 5 Capital Improvement Projects 6 TRANSMITTAL LETTER Revenue and Expenses 7 Revenue by Sources 8 Breakdown of Expenses 9 Outstanding Long-Term Debt 10 Comparative Net Position 11 FINANCIAL PERFORMANCE The Government Finance Officers Association of the United States and Canada (GFOA) has given an Award for Outstanding Achievement in Popular Annual Financial Reporting to East Valley Water District, for its Popular Annual Financial Report (PAFR) for the fiscal year ended June 30, 2022. In order to receive this award, a government agency unit must publish a Popular Annual Financial Report, whose contents conform to program standards of creativity, presentation, understandability, and reader appeal. We believe our current PAFR continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another Award. We also welcome and encourage feedback from District ratepayers to help make this publication more useful and/or informative. Government Finance Officers Association Award for Outstanding Achievement in Popular Annual Financial Reporting Presented to East Valley Water District California For its Annual Financial ReportFor the Fiscal Year Ended June 30, 2022 Executive Director/CEO POPULAR ANNUAL FINANCIAL REPORTING AWARD BOARD OF DIRECTORS Phillip R. Goodrich Chairman of the Board James Morales, Jr. Vice Chairman of the Board Chris Carrillo Governing Board Member Ronald L. Coats Governing Board Member David E. Smith Governing Board Member 3 7 DI S T R I C T M A N A G E M E N T Kerrie Bryan Director of Administrative Services Justine Hendricksen District Clerk Patrick Milroy Operations Manager Jeff Noelte, PhD, P.E. Director of Engineering & Operations Brian Tompkins Chief Financial Officer Rocky Welborn Water Reclamation Manager Michael Moore, P.E. General Manager/CEO The District was formed through a local election of mostly citrus grove farmers, to have water service provided by a public agency. East Valley Water District is located in the foothills of the San Bernardino Mountains, 65 miles east of Los Angeles in the County of San Bernardino. 210 210 santa a n a r i v e r sant a a n a r i v e r plun g e c r e e k plunge creek eld e r c r e e k cit y c r e e k city c r e e k sa n d c r e e k tw i n c r e e k tw i n c r e e k warm cr e e k cook creek mil l c r e e k San Bernardino Highland Seven Oaks Dam N DistrictHeadquarters SNRC ABOUT THE DISTRICT EAST VALLEY WATER DISTRICT | 3 Transmittal Letter We are pleased to present East Valley Water District’s (District) Popular Annual Financial Report (PAFR) for the fiscal year ending June 30, 2023 (FY 2022-23). This report summarizes financial information appearing in the 2023 Annual Report and was created to provide valuable information related to District finances and the Five- Year Capital Improvement Program, that support the quality and reliability of our community’s distribution system. The PAFR is unaudited; however, the financial data presented in the PAFR is developed based on the audited Annual Report, which is consistent with Generally Accepted Accounting Principles. This document can also be reviewed on the District’s website at eastvalley.org/PAFR2023. For more detailed information, the District’s 2023 Annual Report is available for interested individuals at the District Headquarters, 31111 Greenspot Road, Highland, California 92346. It can also be viewed on the District’s website, along with other key financial documents, at eastvalley.org/2023AnnualReport. The organizational chart, District-at-a-Glance, and financial data represent the District during the timeframe reflected in this document. Questions, comments, and feedback regarding this report are encouraged. Please do not hesitate to contact Brian Tompkins, Chief Financial Officer, at finance@eastvalley.org or (909) 381-6463. On behalf of the District, thank you for the opportunity to serve you. Respectfully submitted, Michael Moore, P.E. General Manager/CEO TO OUR RATEPAYERS & COMMUNITY 490 Hydrants Repaired, Replaced, Inspected 5,100 Manholes 344 Hydrants Flushed 28,977,000 Gallons of Water Storage 6,000,000Average Gallons of Wastewater Collected 15 Active Groundwater Wells 191 Miles ofWastewaterMain Cleaned61Miles of Wastewater Video 300 Miles of Water Mains 16,500,000Average Gallons ofWater Produced Daily 3,500 Water Samples Collected 344 Water Leaks Repaired 1,185 Feet of WaterMain Replaced 230 Miles of Wastewater Mains FY 2022-23 PAFR | 4 District-at-a-Glance East Valley Water District provides water and wastewater services to residents within a 30.1 square mile area. This includes more than 104,000 people in the cities of Highland and San Bernardino, portions of the unincorporated County of San Bernardino, the San Manuel Band of Mission Indians, and Patton State Hospital. Organizational Structure Presented to the right is an overview of East Valley Water District’s organizational structure. The District employed 76 full-time positions during FY 2022-23. As a performance-based organization, the District takes an active role maintaining staffing levels to performance- based objectives. EAST VALLEY WATER DISTRICT | 5 District Wide Goals & Objectives As part of the annual budget process, District wide goals are established by the Governing Board to identify priority programs and projects. I.Implement Effective Solutions Through Visionary Leadership II.Maintain a Commitment to Sustainability, Transparency, and Accountability III.Deliver Public Service with Purpose While Embracing Continuous Growth IV.Promote Planning, Maintenance and Preservation of District Resources Serving the Community East Valley Water District strives to be a community partner by working with organizations and schools within its service area to identify where there is a need. Through this effort, the District has helped provide meals and educational resources to residents. East Valley Water District partners with community organizations. This year the District partnered with with the San Bernardino City Mission, Highland Senior Center, and San Bernardino Sheriff's Department to supply canned and boxed food. Through the combined efforts and generosity of staff, the District supported residents in the local mountain community by providing food during the historic snow storm. CANNED & BOXED FOOD DRIVE The District has developed a comprehensive educational program designed to engage, enlighten, develop youth in the community and create future water leaders. The program includes a range of educational opportunities, including a pathway internship program, facility field trip tours, vehicle equipment demos, and classroom demonstrations. Over the last year, multiple local students participated in the District’s educational program. EDUCATIONAL PROGRAMS FY 2022-23 PAFR | 6 Capital Improvement Projects ENHANCING AND INVESTING IN THE WATER INFRASTRUCTURE Plant 134 Process Improvements – Granular Activated Carbon (GAC) Installation The District completed the installation of GAC technology at the District's Water Treatment Plant to remove organics and mitigate the possibility of high Total Trihalomethane (TTHM) levels. Date Completed: April 2023 Project Cost: $3,821,340 Benefits: The completion of this enhancement will allow the District to continue meeting local, State, and Federal water quality requirements and maintain the quality and safety of water provided to the community. Up to 4 million gallons of water per day will be treated by GAC Technology. Water Main Rehabilitation Pleasant Hill Drive Performed in-house by District Water Maintenance crews, 675 feet of water main were replaced on Pleasant Hill Drive. The previous pipe did not meet current minimum water main size standards. Installing new 6-inch ductile iron pipe enhances fire flow capacity while contributing to more efficient system circulation and service to residents. Date Completed: October 2022 Project Cost: $102,030 Benefits: By replacing the undersized pipeline, the need for maintenance and leak repairs is significantly reduced. Additional project enhancements included the installation of fire hydrants to assist the fire department during an emergency, as well as aid in the maintenance of the water system. Reservoir Rehabilitation Project – Plant 108 The District contracted for the rehabilitation of a reservoir at Plant 108 to extend the life of the tank. The 2 million gallon capacity tank serves customers located in the District's Foothill pressure zone. Date Completed: June 2023 Project Cost: $1,077,048 Benefits: Rehabilitation included removal of aged coating, internal recoating, installation of anti-corrosion system, tank repairs, and access point enhancements to meet current safety requirements. EAST VALLEY WATER DISTRICT | 7 Revenues and Expenses Providing safe drinking water to over 104,000 residents every day is the District’s top priority and also one of its most significant expenses. The graphs below represent the District’s combined revenue and expenses for FY 2022-23. For comparison purposes, FY 2020-21 and FY 2021-22 revenue and expenses have also been included. Please refer to the District’s 2023 Annual Report for a comprehensive breakdown of expenses. REVENUE EXPENSES HOW IS REVENUE MANAGED? East Valley Water District utilizes revenue to fund daily operations, scheduled capital improvements and replacements, and principal and interest for debt financed construction projects. Remaining revenue is added to reserves or invested back into capital improvement projects to help maintain and improve the system's reliability so that East Valley Water District may continue taking steps to support the District's Vision of providing world-class public service. Revenue also provides funding for conservation programming, which empowers customers to be efficient water users and encourages water savings indoors and out. GrantsNon-Operating Capacity Charges Non-OperatingOperating FY 2020-21 $43.33Million $47.15Million$46.16Million FY 2021-22FY 2022-23 Operating $39.12Million FY 2020-21 $42.18Million FY 2021-22 $43.48Million FY 2022-23 GrantsNon-Operating Capacity Charges Non-OperatingOperating FY 2020-21 $43.33Million $47.15Million$46.16Million FY 2021-22FY 2022-23 Operating $39.12Million FY 2020-21 $42.18Million FY 2021-22 $43.48Million FY 2022-23 Revenues by Sources The District relies on user rates/fees to fund day-to-day operations. East Valley Water District receives 99 percent of its revenue from user rates and fees; the District receives no funding from property or sales taxes. Rates and fees are reviewed on 3 to 5 year cycles and are adjusted to meet the costs of providing services to customers. Meter charges are fixed monthly charges assessed to customers based on the size of the service connection to their property. Wastewater collection revenue consists of 1) fixed monthly charges for residential customers and 2) a combination of fixed and volumetric charges for commercial customers. Wastewater treatment revenue consists of 1) fixed monthly charges for residential customers and 2) a combination of fixed and volumetric charges for commercial customers. These revenues are used to pay the City of San Bernardino Municipal Water Department, which is currently contracted to treat all wastewater generated by District Customers. Other charges are assessed according to an adopted fee schedule, but are only charged to users who request, or require, use of District resources beyond the scope of delivering normal water and wastewater services. Water sales are based on the volume of water used by a customer during the monthly billing period. REVENUE HISTORY & FORECAST (IN MILLIONS) fy 2022-23rate revenue 3%Other Charges 39%Water Sales 22% Meter Charges 23% Wastewater Treatment 13% Wastewater Collection 13.3 14.7 14.5 10.1 12.2 10 5 0 15 20 25 30 FY 21-22 Actual FY 22-23 Actual FY 23-24 Projected FY 24-25 Projected Water Operating Revenue Wastewater Operating Revenue Water Reclamation Operating Revenue 28.9 28.4 27.9 28.3 29.2 FY 20-21 Actual 5.8 6.0 6.3 FY 2022-23 PAFR | 8 Breakdown of Expenses Expenses are the cost of providing water to meet customer demand and collecting and treating wastewater from customer residences or places of business. East Valley Water District strives to provide safe and reliable water delivery services. The District has put forth significant effort to overcome the challenges of maintaining a fiscally sustainable and operationally dependable organization. Source of Supply Pumping Water Treatment Transmission Customer Accounts Wastewater Treatment Depreciation Interest Expense Wastewater Collection Administrative and General and Distribution 9 3 2 155 2 10 22 30 2 This graphic identifies how every dollar spent is allocated to cover expenses (in cents). EXPENSES • Source of Supply - Expenses related to the extraction of groundwater, and for procuring water from the Santa Ana River or State Water Project when supply is available. • Pumping - Expenses related to moving water throughout the District’s water distribution system. • Water Treatment - Expenses related to the treatment of water. • Transmission and Distribution - Expenses for transmitting water to treatment plants and storage reservoirs for distribution to commercial and residential customers. • Customer Accounts - Expenses related to the service of customer accounts including, postage, telephone, printing and publishing, and billing services. • Wastewater Treatment - Expenses related to the contracted service currently provided by the City of San Bernardino Municipal Water Department. • Wastewater Collection - Expenses for the operation and maintenance of the District’s system of wastewater collection pipelines. • Administrative and General - Expenses related to the administration of District operations. For example, employee compensation, benefits, conservation rebates, office supplies, banking services, materials and supplies, utilities, fuel, permits, insurance claims, legal services, and printing and publishing. • Depreciation - Expenses related to the use of capital assets over time. • Interest Expense - Expenses incurred for borrowing funds. EXPLANATION OF EXPENSES EAST VALLEY WATER DISTRICT | 9 Outstanding Long-Term Debt Much like how a mortgage is financed to spread costs over 30 years, East Valley Water District has incurred debt to fund large capital projects. The District has adopted a Debt Management Policy to clearly state that long-term borrowing is only to be used for Capital Improvement Projects that cannot be funded from current revenues. Similar to an individual’s credit score, public agencies have a bond rating used by investors to determine risk. The District has a bond rating of AA- by both Fitch and Standard and Poor’s rating services. This is considered a high quality investment grade. US Bank Loan - Issued for the purchase and installation of energy conservation equipment at several of the District’s water production facilities. Sterling Natural Resource Center Loan - Funded the design and construction of the District’s water recycling facility that will capture and treat District wastewater flows. Recycled water will be recharged to the Weaver basin. 2020A Bonds - Issued to refund outstanding 2010 revenue bonds and save $380,000 annually in interest. The 2010 bonds were issued to finance pipeline and other infrastructure projects. 2020B Bonds - Issued to refund outstanding 2013 revenue bonds, which were issued to finance the construction of a new administration and operations headquarters. State Department of Water Resources Loans - Funded the improvement and expansion of the District’s surface water treatment plant. SBVMWD Loans - Agreement with the San Bernardino Valley Municipal Water District (SBVMWD) for the construction, financing, and maintenance of a City Creek Turnout and Plant 134 Hydroelectric Station. The station provides the District with direct access to State Project Water, to be used for the surface water treatment plant. The District's long-term debt consists of bonds, loans and installment purchases. explanation of debt (in millions) $155.7 million Sterling NaturalResource Center $400,000US Bank Loan $15.1 million 2020ABonds $13.1 million2020BBonds $1.3 millionSBVMWD Loan $5.4 millionState Dept. of Water Resources FY 2022-23 PAFR | 10 Two-Year Comparative Net Position (In Millions) As an infrastructure-based organization, the District directs significant resources in capital investments to maintain and improve its water and wastewater system. Comparative net position offers perspective of the District’s assets, liabilities, and equity. The information presented below applies to fiscal years ended June 30, 2023 and 2022. EXPLANATION OF ASSETS Current Assets - Cash and cash equivalents, customer utility receivables, inventory, prepaid expenses, and other liquid assets that can be readily converted to cash. Restricted Assets - Cash equivalents, grants and bonds restricted for a specific purpose and therefore not readily available to use. Other Assets - Special assessments receivable from certain property owners for system improvements that benefit only their properties. Capital Assets - Any land, building, equipment, vehicles, inventory, treatment plants, pipeline, and water distribution systems owned by the District. Deferred Outflow of Resources - Use of net assets attributed to future reporting periods, such as prepaid items and deferred charges. EXPLANATION OF LIABILITIES AND EQUITY (NET POSITION) Current Liabilities - Present financial obligations including, payments to vendors, payroll, and employee benefits. Non-Current Liabilities - Long-term financial obligations including payments for loans, bonds, and employee retirement benefits. Deferred Inflow of Resources - Receipt of net assets attributed to future reporting periods, such as deferred revenue and advance collections. Equity (Net Position) - Represents the excess of assets over liabilities. $45.4 $36.4 $12.4 $0.3 $319.7 $309.2 $7.3 Current Assets Restricted Assets Other Assets Capital Assets Deferred Outflows Current Liabilities Non-Current Liabilities Net Position Deferred Inflows $26.4 $21 $207.9 $186.9 $147.8 $145.1 $3.0 $7.6 $11 $3.7 $0.3 2022 Total Assets: $360.6 Million 2023 Total Assets: $385.1 Million 2023 Liabilities & Equity: $385.1 Million 2022 Liabilities & Equity: $360.6 Million EAST VALLEY WATER DISTRICT | 11 31111 Greenspot Road Highland, California 92346 District Headquarters 31111 Greenspot Road Highland, California 92346 Sterling Natural Resource Center 25318 5th Street Highland, California 92410 Customer Service & After-Hours Emergency Service (909) 889-9501 eastvalley.org @eastvalleywater District Board Meetings Second and Fourth Wednesday of Each Month at 5:30pm District Headquarters Board Room 31111 Greenspot Road Highland, CA 92346 Office Hours Monday – Thursday 8:00am – 5:00pm 2nd and 4th Tuesday 9:00am – 5:00pm Friday 7:30am – 4:30pm East Valley Water District was formed in 1954 and provides water and wastewater services to over 104,000 residents within the cities of Highland and San Bernardino, and portions of San Bernardino County. The District operates under the direction of a 5-member elected Board. Agenda Item #5a December 13, 20231 Meeting Date: December 13, 2023 Agenda Item #5a Discussion Item 9 2 3 Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Consider Acceptance and File SB 165 Report for Community Facilities District 2021-1 Mediterra RECOMMENDATION That the Board of Directors accept and file the attached Special Tax and Bond Accountability Report for Community Facilities District 2021-1 Mediterra. BACKGROUND / ANALYSIS The Local Agency Special Tax and Bond Accountability Act (Act) was adopted in August 2000 by Senate Bill 165 and is codified in California Government Code §53410 through 53412. Requirements under the Act took effect on January 1, 2001. The Act requires that any local special tax or bond measure subject to voter approval contain a statement about the purpose for the special tax, requires that proceeds from the tax be used for that purpose, requires creation of an account into which proceeds will be deposited, and requires an annual report containing specified information concerning the use of the proceeds. The following bonds issued by the District are subject to these requirements: •$5,720,000 Community Facilities District (CFD) 2021-1 Series 2023 Special Tax Bonds The attached report for CFD 2021-1 addresses the reporting requirements under the Act. The report has been prepared by Koppel and Gruber Public Finance, the District’s CFD administrative services consultant, utilizing information provided by the District. AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability A. Practice Transparent and Accountable Fiscal Management REVIEW BY OTHERS This agenda item has been reviewed by the District’s legal counsel Agenda Item #5a December 13, 20232 Meeting Date: December 13, 2023 Agenda Item #5a Discussion Item 9 2 3 FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Brian Tompkins Chief Financial Officer ATTACHMENTS SB 165 Report for Mediterra East Valley Water District Community Facilities District No. 2021-1 (Mediterra) Special Tax & Bond Accountability Report Fiscal Year 2022/2023 Prepared for: East Valley Water District 31111 Greenspot Road Highland, CA 92346 T. 909.889.9501 District Administration Brian Tompkins, Chief Financial Officer Rudy Guerrero, Finance Supervisor 31111 Greenspot Road Highland, CA 92346 T: 909.889.9501 Special Tax Administrator Koppel & Gruber Public Finance Scott Koppel / Nick Farrel 334 Via Vera Cruz, Suite 256 San Marcos, CA 92078 T. 760.510.0290 F. 760.510.0288 TABLE OF CONTENTS BACKGROUND ......................................................................................................................... 1 SECTION I. SUMMARY ......................................................................................................... 2 SECTION II. BOND PROCEEDS ........................................................................................ 3 SECTION III. SPECIAL TAX COLLECTIONS AND EXPENDITURES ................. 4 SECTION IV. EXPENDITURES TO FUND AUTHORIZED FACILITIES ............ 5 East Valley Water District Community Facilities District No. 2021-1 (Mediterra) Accountability Report, Fiscal Year Ended June 30, 2023 1 BACKGROUND The Local Agency Special Tax and Bond Accountability Act (“Accountability Act”) was enacted by California State Legislature through Senate Bill 165 to provide accountability measures for any local special tax and/or bond measure subject to voter approval on or after January 1, 2001. According to the requirements of the Accountability Act (Sections 50075.1 and 53410 of the Government Code of the State of California), an annual report must be filed by the local agency levying a special tax and/or issuing a bond measure on or before each January 1, commencing January 1, 2001 and shall contain a description of the following: (1) The amount of funds collected and expended to fund authorized facilities. (2) The status of any project required or authorized to be funded by the special tax and/or bond measure. The report is being prepared for Community Facilities District No. 2021-1 (Mediterra) (“CFD No. 2021-1” or “CFD”) of the East Valley Water District (“District”) for fiscal year ended June 30, 2023 pursuant to and in accordance with the requirements outlined in the Accountability Act. East Valley Water District Community Facilities District No. 2021-1 (Mediterra) Accountability Report, Fiscal Year Ended June 30, 2023 2 SECTION I. SUMMARY On October 13, 2021, the District’s Board of Directors (“the Board”) adopted a Resolution of intention to form CFD No. 2021-1, to authorize the levy of special taxes and to incur bonded indebtedness for the purpose of financing public improvements to meet the needs of new development. After conducting a noticed public hearing on December 8, 2021, the Board adopted resolutions approving the proposed rate and method of apportionment of special taxes and establishing CFD No. 2021-1, which includes two Improvement Areas (“IA”), pursuant to the provisions of the Mello-Roos Community Facilities Act of 1982, as amended (the “Act”). On December 8, 2021, an election was held within CFD No. 2021-1 in which the landowner(s) eligible to vote unanimously approved the levy of special taxes and the incurrence of bonded indebtedness in an amount not to exceed $16,500,000 for the CFD, including $8,000,000 for IA No. 1 and $8,500,000 for IA No. 2. Bonds were issued on August 23, 2023 for IA No. 1 in the amount of $5,720,000 (the “2023 Bonds”). The annual debt service on the 2023 Bonds will be repaid by the Special Tax levied on properties within IA No. 1. East Valley Water District Community Facilities District No. 2021-1 (Mediterra) Accountability Report, Fiscal Year Ended June 30, 2023 3 SECTION II. BOND PROCEEDS The 2023 Bonds were issued in the aggregate principal amount of $5,720,000. Proceeds of the Bonds were issued to finance certain capital facilities fees of the District relating to public facility improvements serving property within CFD No. 2021-1 IA No. 1, fund the administrative expense account, fund the capitalized interest account, fund the reserve fund and pay cost of issuance of the 2023 Bonds. The table below summarizes the application of the Bond proceeds and Special Tax revenues on hand at the time of issuance: 2023 BOND PROCEEDS FUND/ACCOUNT/SUBACCOUNT BOND PROCEEDS Project Fund $4,639,607 Administrative Expenses Account 20,000 Capitalized Intertest Account 256,866 Reserve Fund 480,846 Costs of Issuance Fund 1 348,800 TOTAL 2 $5,746,119 1 Includes fees of the Trustee, the Special Tax Consultant, the Appraiser, legal fees, printing costs, Underwriter’s discount, and other costs of issuance. 2 Total amount is comprised of the principal amount of the bonds issued in the amount of $5,720,000, inclusive of $142,649 in previously paid Special Taxes on hand at the time of issuance and exclusive of the Net Original Issue Discount in the amount of $116,530. East Valley Water District Community Facilities District No. 2021-1 (Mediterra) Accountability Report, Fiscal Year Ended June 30, 2023 4 SECTION III. SPECIAL TAX COLLECTIONS AND EXPENDITURES The table below provides a summary of the Special Taxes deposited, interest accrued, transfers and other transactions within the fund established for collection and disbursement of the Special Tax. FACILITIES SPECIAL TAX IMPROVEMENT AREA NO. 1 DESCRIPTION AMOUNT BEGINNING BALANCE AS OF JULY 1, 2022 $0.00 Sources of Funds Special Tax Receipts $142,649.04 Interest Accrued 0.00 Miscellaneous Transfers (in) 0.00 Subtotal: Sources $142,649.04 Uses of Funds Administrative Expenses1 ($0.00) Debt Service (0.00) Miscellaneous Transfers (out) (0.00) Subtotal: Uses ($0.00) ENDING BALANCE AS OF JUNE 30, 2023 $142,649.04 1 The Administrative Expenses for Fiscal Year 2022/2023 will be reimbursed through the proceeds of the bond issuance in August 2023. East Valley Water District Community Facilities District No. 2021-1 (Mediterra) Accountability Report, Fiscal Year Ended June 30, 2023 5 SECTION IV. EXPENDITURES TO FUND AUTHORIZED FACILITIES A Project Fund account was established in connection with the issuance of the 2023 Bonds, into which a portion of the proceeds from the 2023 Bonds were deposited with the designated use towards construction of facilities. However, the Bonds were issued and subsequently the funds were deposited after the end of the 2022/2023 Fiscal Year and therefore there are no expenditures reportable within the scope of the 2022/2023 report. Agenda Item #5c December 13, 20231 Meeting Date: December 13, 2023 Agenda Item #5b Discussion Item 9 3 3 Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Consider Authorization to Transfer Unclaimed Funds into the District's General Fund RECOMMENDATION That the Board of Directors authorize the Chief Financial Officer to perform procedures prescribed in the Government Code and Code of Civil Procedure for the purpose of unencumbering stale-dated checks and keeping the related funds from escheating to the State. BACKGROUND / ANALYSIS The Finance and Human Resources Committee recommended, at their November 14, 2023 meeting, that the Board of Directors (Board) authorize the Chief Financial Officer (CFO) to perform financial procedures related to unencumbering stale-dated checks. The District’s checking account accumulates a long list of old, outstanding checks as a result of customer refunds relating to the closing of water accounts and paid vendors who failed to cash their check. All of the old checks make the reconciliation of the checking account unnecessarily cumbersome. Government Code sections 50050-50052 and Code of Civil Procedures section 1502(a)(2) describe procedures applied to unclaimed funds that are at least three years old. The procedure involves publishing a notice about the unclaimed funds once a week for two consecutive weeks in a paper of general circulation. Any claims that are submitted as a result of the notice will be investigated and approved or rejected by the CFO. Any funds remaining unclaimed 45 days after the first publication may be transferred to the District’s General Fund. Government Code section 50055 states that unclaimed funds of $15.00 or less that have been held by the District for more than one year do not need to be publicly noticed, but may be transferred into the District’s General Fund by simple action of the Board. Staff recommends that the Board authorize the CFO to write off all stale-dated checks that are more than one year old and are less than $15.00 (attached Schedule A totaling $54.88). Agenda Item #5c December 13, 20232 Meeting Date: December 13, 2023 Agenda Item #5c Discussion Item 9 3 3 Staff is also requesting that the Board authorize staff to publish a notice regarding all stale-dated checks that are more than $15.00 and are more than three years old (attached Schedule B totaling $3,511.39) in the San Bernardino Sun newspaper for the purpose of satisfying the requirements of the Government Code. AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability A. Practice Transparent and Accountable Fiscal Management REVIEW BY OTHERS This agenda item has been reviewed by the Finance Department and Finance and Human Resources Committee. FISCAL IMPACT The fiscal impact associated with this agenda item is $3,566.27 and could be converted from liability to Unrestricted Net Assets by following Government Code procedures to write off the checks listed on Attachments A and B. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Brian Tompkins Chief Financial Officer ATTACHMENTS 1. Schedule A 2. Schedule B SCHEDULE A UNCLAIMED CHECKS UNDER $15 & ONE YEAR OR OLDER PAYMENT DATE NUMBER VENDOR NAME AMOUNT 12/20/2021 258821 PATRICK & JULIE RAMIREZ $4.34 01/13/2022 258899 JAMIE CORBETT 13.59 06/08/2022 259580 BRAEMAR DEVELOPMENT 7.41 06/08/2022 259581 BRAEMAR DEVELOPMENT 14.77 06/08/2022 259582 BRAEMAR DEVELOPMENT 14.77 TOTAL $54.88 Page 1 of 1 SCHEDULE B UNCLAIMED CHECKS $15 AND OVER & THREE YEARS OR OLDER PAYMENT DATE NUMBER VENDOR NAME AMOUNT 11/25/2019 255335 J D BILBAO $25.36 12/03/2019 255356 JANICE ANDRADE 75.96 01/10/2020 255552 BIANCA CAMPOS 53.09 01/22/2020 255584 PAUL HERRERA 96.45 02/04/2020 255671 CRYSTAL COMADURAN 93.43 02/04/2020 255673 JAIME C RODRIGUEZ 101.04 02/12/2020 255708 GLAK PROPERTIES, LLC 19.67 03/18/2020 255899 MATTHEW GRIFFIN 59.23 04/15/2020 256054 CAROLINE GUERRERO 37.25 05/13/2020 256172 COMMUNITY REDEVELOPER LP 485.99 05/20/2020 256199 FELICIA PARRA 46.17 05/27/2020 256231 MICHAEL BALLARD 174.59 07/01/2020 256397 OMAR REAL 75.62 07/10/2020 256458 IE GENERAL INC.1,703.53 08/19/2020 256636 DI QUN SU 263.85 10/28/2020 256886 ANGEL B. SANTOS 30.22 10/28/2020 256888 IVAN MAGNAYE 71.21 10/28/2020 256890 ANTHONY COE 25.85 10/28/2020 256891 MICHAEL CRAIG 72.88 TOTAL $3,511.39 Page 1 of 1 Agenda Item #5c December 13, 20231 Meeting Date: December 13, 2023 Agenda Item #5c Discussion Item 1 3 8 9 Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Resolution 2023.19 - Water Main Seismic Retrofit Project Notice of Intent to Adopt a Mitigated Negative Declaration and Mitigated Monitoring and Reporting Program RECOMMENDATION That the Board of Directors adopt Resolution 2023.19 approving the Mitigated Negative Declaration and Mitigated Monitoring and Reporting Program for the Water Main Seismic Retrofit Project. BACKGROUND / ANALYSIS The District is planning and designing the replacement of 34,000 feet of water pipeline that is at-risk of damage during a seismic event. A majority of the planning, design and construction is being funded by a grant from the Federal Emergency Management Agency (FEMA). The grant requires the District comply with certain notifications and the California Environmental Quality Act (CEQA). In December of 2022, the District commissioned an Initial Study/Mitigated Negative Declaration (IS/MND) to be prepared for the Water Main Seismic Retrofit Project by the Districts consultant Krieger and Stewart. The purpose of the study is to comply with CEQA to determine if this project will have a significant effect on the environment. Before submitting the IS/MND to the State Clearing House for agency review, the District sent notice to San Manuel Band of Mission Indians, Morongo Band of Mission Indians, Gabrieleno Band of Mission Indians – Kizh Nation and Soboba Band of Luiseno Indians as required per Assembly Bill 52 (AB52). AB 52 provides the Tribes an opportunity to consult on the environmental process prior to beginning the review process. The 30-day notice to the tribes concluded on August 18, 2023. Two responses were received during this period. The District responded by providing the requested design documents, and no other contact was received. A third response was received after the 30-day period. On October 30, the Draft IS/MND was filed with the State Clearing House for distribution to local agencies for review. Notice was also filed with San Bernardino County and posted on the District website. The 30-day public review period ended on November 29, 2023. The District did not receive any comments during the public review period. Consequently, the Draft IS/MND can be considered the Final IS/MND and adopted by the Board through Resolution 2023.19. Agenda Item #5c December 13, 20232 Meeting Date: December 13, 2023 Agenda Item #5c Discussion Item 1 3 8 9 AGENCY GOALS AND OBJECTIVES IV - Promote Planning, Maintenance and Preservation of District Resources A. Develop Projects and Programs to Ensure Safe and Reliable Services C. Dedicate Efforts Toward System Maintenance and Modernization REVIEW BY OTHERS This agenda item has been reviewed by the Executive Management Team FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Jeff Noelte Director of Engineering and Operations ATTACHMENTS Draft IS/MND Resolution 2023.19 EAST VALLEY WATER DISTRICT 31111 GREENSPOT ROAD HIGHLAND, CA 92346 (909) 889-9501 EAST VALLEY WATER DISTRICT INITIAL STUDY AND DRAFT MITIGATED NEGATIVE DECLARATION FOR WATER MAIN SEISMIC RETROFIT PROJECT W2233 SEPTEMBER 2023 Prepared by (951) 684-6900 Office: 3602 University Ave, Riverside, CA 92501 Mail/Ship: 3890 Orange St #1509, Riverside, CA 92502 574-9.4 (REPORTS/CEQA/574-9P4) VEM/DFS/blt TABLE OF CONTENTS East Valley Water District Water Main Seismic Retrofit Project Initial Study and Draft Mitigated Negative Declaration TABLE OF CONTENTS PAGE PART 1 - PROJECT INFORMATION A. B. C. D. E. F. INTRODUCTION............................................................................................................1 PROJECT DESCRIPTION ..............................................................................................1 ENVIRONMENTAL SETTING......................................................................................3 COMPLIANCE WITH CEQA.........................................................................................3 LEAD AGENCY..............................................................................................................3 PUBLIC INFORMATION DOCUMENT .....................................................4 PART 2 – ENVIRONMENTAL EFFECTS AND CHECKLIST A. B. C. D. E. PROJECT INFORMATION ............................................................................................5 ENVIRONMENTAL FACTORS POTENTIALLY AFFECTED...................................7 DETERMINATION.........................................................................................................8 EVALUATION OF ENVIRONMENTAL IMPACTS ....................................................9 ENVIRONMENTAL CHECKLIST ..............................................................................11 PART 3 - REFERENCES AND SOURCES .................................................................................49 FIGURES FIGURE 1 PROJECT VICINITY FIGURE 2 PROJECT AREA FIGURE 3 PROJECT LOCATION APPENDICES A. B. DRAFT MITIGATED NEGATIVE DECLARATION AND MITIGATION MONITORING AND REPORTING PROGRAM AIR QUALITY CALCULATIONS Table of Contents - i PART 1 PROJECT INFORMATION East Valley Water District Water Main Seismic Retrofit Project Initial Study and Draft Mitigated Negative Declaration PART 1 - PROJECT INFORMATION A.EAST VALLEY WATER DISTRICT East Valley Water District (EVWD or the District) was formed in 1954 for providing water service to residents of its service area. EVWD's service area encompasses an area of approximately 30 square miles along the foothills of the San Bernardino Mountains and includes the City of Highland, some eastern parts of the City of San Bernardino, the San Manuel Band of Mission Indians, and some unincorporated parts of San Bernardino County. EVWD currently provides water and wastewater services to a total population of approximately 104,000 residents within its service area. B.PROJECT DESCRIPTION 1.Background There are two major earthquake faults in the San Bernardino Valley. The San Jacinto Fault is located within 5 miles of the southwestern boundary of the District's service area, while the San Andreas Fault runs directly through the District's service area. Ground shaking from earthquakes can substantially damage water mains, which are a critical component of the water distribution system. According to EVWD's 2019 Water System Master Plan, about half of all water pipeline material is asbestos cement, which is a very brittle material classified as having moderate to high vulnerability to seismic activities. Due to the proximity of the two major fault lines mentioned above to the District's service area, the District has studied system risks and vulnerabilities to earthquake hazards. The District conducted a thorough review of vulnerable potable water mains, considering locations of vulnerable pipe materials, population density, and the locations of critical customers. Based on its review, the District selected the Project area, with the pipelines located therein being nearly 69% asbestos cement, 23% steel double-dipped and wrapped, and the remaining being either uncoated steel or cement mortar lined and coated steel. 2.Proposed Project The District's Water Main Seismic Retrofit Project (the Project) consists of the replacement of approximately 35,000 linear feet (LF) of existing potable water main pipelines that are Page 1 East Valley Water District Water Main Seismic Retrofit Project Initial Study and Draft Mitigated Negative Declaration considered susceptible to damage due to ground shaking from earthquakes. The water main pipelines will be replaced with ductile iron pipe, incorporating special joints where needed, to improve resilience of the pipelines in case of a seismic event. Project construction is expected to include the following: • • • Removal of existing landscaping, asphalt, concrete, or soil, as necessary; Trenching along the pipeline alignment; Placement of pipe bedding, 8 to 16-inch diameter ductile iron pipeline, and appurtenances (such as special joints and fittings); • • Backfilling trenches and compacting soil; Installing the portion of pipeline in Baseline Street that crosses under the Warm Creek Channel using trenchless technology ; • • Pressure testing and disinfection of the pipelines; Returning the land surface to pre-construction conditions (e.g. asphalt replacement or concrete replacement, soil and landscaping replacement); Connection of the new pipelines to existing water system pipelines; and Connection of existing customers to the new pipelines. • • 3.Purpose The purpose of the Project is to improve the water system's resiliency to seismic events by replacing existing water mains with ductile iron pipe, including the use of shorter pipe lengths and flexible joints and fittings. Nearly 69% of existing water mains at the Project Site are asbestos cement, 23% are steel double-dipped and wrapped, and the remaining are either uncoated steel or cement mortar lined and coated steel. The new pipe materials will result in greater resistance to ground shaking and ground deformation during a seismic event. Further, by basing minimum pipe size on current EVWD best practices, the Project will reduce the risk of overtaxing the potable water system when using pressurized fire hydrants Page 2 East Valley Water District Water Main Seismic Retrofit Project Initial Study and Draft Mitigated Negative Declaration for fire suppression. Since fires commonly occur after earthquakes, the Project will also reduce the risk of property damage due to fires after a seismic event. C.ENVIRONMENTAL SETTING 1.Location The Project is located within public street rights-of-way within the City of Highland, the City of San Bernardino, and within an unincorporated portion of the County of San Bernardino, in the following streets: Pacific Street, Dwight Way, E. Bessant Street, Independent Place, Elmo Drive, Yates Street, Glasgow Avenue, Anson Street, Del Rosa Drive, Elmwood Road, Del Rosa Avenue, Osbun Road, Byron Street, Fisher Street, E. Amanda Street, Jane Street, Walker Street, Sterling Avenue, and Baseline Street. Refer also to Figures 1 through 3 herein. The pipeline alignments shown on Figure 3 are collectively referred to herein as the Project Site. 2.Climate Climate in the area is characterized by relatively hot, dry summers and cool winters with intermittent precipitation. The area normally receives an average annual precipitation of approximately 16 inches, most of which occurs during December through March. 3.Land Use The Project is located within public street rights-of-way within a developed urban area. Land uses in the Project area consist mostly of single-family properties, with some multi- family properties, places of worship, commercial businesses, and an elementary school. D.COMPLIANCE WITH CEQA This document has been prepared in compliance with the provisions of the California Environmental Quality Act, codified in California Public Resources Code, Division 13, Section 21000 et seq (CEQA) and the State CEQA Guidelines (California Code of Regulations, Title 14, Page 3 East Valley Water District Water Main Seismic Retrofit Project Initial Study and Draft Mitigated Negative Declaration Section 15000 et seq). Pursuant to CEQA and the State CEQA Guidelines, this Initial Study has been prepared to determine whether the Project may have a significant effect on the environment. This Initial Study for EVWD's Water Main Seismic Retrofit Project has been prepared by Krieger & Stewart, Incorporated under contract with EVWD to comply with the provisions of CEQA. E.LEAD AGENCY EVWD is lead agency for the Project, as it is the public agency with the primary responsibility for preparing CEQA documents and for approving and carrying out the Project. Since EVWD is responsible for the Project, it must comply with the requirements of CEQA and the CEQA Guidelines issued by the State of California. EVWD routinely constructs new facilities, maintains them, and replaces them as necessary to maintain adequate, reliable, and safe domestic water service to its customers. The Project is a continuation of the authority that the EVWD has exercised in the past. F.PUBLIC INFORMATION DOCUMENT This is a public information document prepared in accordance with CEQA and the State CEQA Guidelines. The purposes of this Initial Study are to provide EVWD with information to use as a basis for identifying the potential environmental impacts of the Project, for determining the appropriate CEQA document to prepare for the Project, to facilitate environmental assessment of the Project, and to provide documentation of the factual basis for the finding in the Project's CEQA document. Additionally, this document identifies mitigation intended to avoid or reduce any adverse environmental impacts of the Project to levels that are less than significant. Page 4 PART 2 ENVIRONMENTAL EFFECTS AND CHECKLIST East Valley Water District Water Main Seismic Retrofit Project Initial Study and Draft Mitigated Negative Declaration PART 2 - ENVIRONMENTAL EFFECTS AND CHECKLIST A.PROJECT INFORMATION 1.Project Title: Water Main Seismic Retrofit Project 2.Lead Agency Name and Address: East Valley Water District 31111 Greenspot Road Highland, CA 92346 3.Contact Person and Phone Number: Nathan J. Carlson, Project Engineer East Valley Water District (909) 806-4282 4. 5. Project Location: Refer to Part 1.C(1) on Page 3 herein. Refer also to Figures 1 through 3 following the Environmental Checklist section. Project Sponsor's Name and Address: East Valley Water District 31111 Greenspot Road Highland, CA 92346 6.General Plan Designation: The Project is located within public street rights-of-way surrounded by development with the following general plan land use designations, based on jurisdiction: •City of Highland:Low Density Residential (2.1-6.0 du/acre), General Commercial, and Planned Commercial • • City of San Bernardino: Commercial – Heavy County of San Bernardino: MDR (Medium Density Residential) 7.Zoning: The Project is located within public street rights-of-way surrounded by development with the following zoning designations, based on jurisdiction: •City of Highland: R-1 – Single Family Residential, CG – General Commercial, and PC – Planned Commercial • • City of San Bernardino: Commercial Heavy County of San Bernardino: RM (Multiple Residential) Page 5 East Valley Water District Water Main Seismic Retrofit Project Initial Study and Draft Mitigated Negative Declaration 8.Description of Project: Refer to Part 1.B, beginning on Page 1 herein. 9.Surrounding Land Uses and Setting: Refer to Part 1.C(2) and Part 1.C(3) on Page 3 herein. 10.Other public agencies whose approval may be required (e.g., permits, financing approval, or participation agreement): • • • State Water Resources Control Board, Division of Drinking Water San Bernardino County Flood Control District California Regional Water Quality Control Board, Santa Ana River Basin Region 11.Have California Native American tribes traditionally and culturally affiliated with the project area requested consultation pursuant to Public Resources Code Section 21080.3.1? If so, is there a plan for consultation that includes, for example, the determination of significance of impacts to tribal cultural resources, procedures regarding confidentiality, etc.? The District sent formal notification letters on July 20, 2023, informing the following three Native American tribes of the Project: •Yuhaaviatam of San Manuel Nation (formerly San Manuel Band of Mission Indians) • • Gabrieleño Band of Mission Indians – Kizh Nation Morongo Band of Mission Indians Yuhaaviatam of San Manuel Nation In response to the District’s notification letter, Yuhaaviatam of San Manuel Nation replied via email requesting copies of additional documentation pertaining to the Project. After receiving the requested documents, the tribe then requested that certain mitigation be included in the Project. Gabrieleño Band of Mission Indians – Kizh Nation In response to the District’s notification letter, Gabrieleño Band of Mission Indians – Kizh Nation requested to consult on the Project; however, the tribe did not respond to further communications from the District. Morongo Band of Mission Indians In response to the District’s notification letter, Morongo Band of Mission Indians submitted a response letter; however, the letter was received on September 20, 2023, sixty days after the formal notification was sent out. Page 6 East Valley Water District Water Main Seismic Retrofit Project Initial Study and Draft Mitigated Negative Declaration B.ENVIRONMENTAL FACTORS POTENTIALLY AFFECTED The environmental factors checked below would be potentially affected by this project, involving at least one impact that is a "Potentially Significant Impact" as indicated by the checklist on the following pages.  Aesthetics  Agriculture/Forestry Resources  Biological Resources  Energy  Air Quality  Cultural Resources  Geology/Soils  Greenhouse Gas Emissions  Hydrology/Water Quality  Mineral Resources  Population/Housing  Recreation  Hazards & Hazardous Materials  Land Use/Planning  Noise  Public Services  Tribal Cultural Resources  Wildfire  Transportation  Utilities/Service Systems  Mandatory Findings of Significance  None Page 7 East Valley Water District Water Main Seismic Retrofit Project Initial Study and Draft Mitigated Negative Declaration C.DETERMINATION (To be completed by the Lead Agency): On the basis of this initial evaluation:  I find that the proposed project COULD NOT have a significant effect on the environment, and a NEGATIVE DECLARATION will be prepared.  I find that although the proposed project could have a significant effect on the environment, there will not be a significant effect in this case because revisions in the project have been made by or agreed to by the project proponent. A MITIGATED NEGATIVE DECLARATION will be prepared.  I find that the proposed project MAY have a significant effect on the environment, and an ENVIRONMENTAL IMPACT REPORT is required.  I find that the proposed project MAY have a "potentially significant" or "potentially significant unless mitigated" impact on the environment, but at least one effect 1) has been adequately analyzed in an earlier document pursuant to applicable legal standards, and 2) has been addressed by mitigation measures based on the earlier analysis as described on attached sheets. An ENVIRONMENTAL IMPACT REPORT is required, but it must analyze only the effects that remain to be addressed.  I find that although the proposed project could have a significant effect on the environment, because all potentially significant effects (a) have been analyzed adequately in an earlier EIR or NEGATIVE DECLARATION pursuant to applicable standards, and (b) have been avoided or mitigated pursuant to that earlier EIR or NEGATIVE DECLARATION, including revisions or mitigation measures that are imposed upon the proposed project, nothing further is required. 9/29/2023 David F. Scriven Date KRIEGER & STEWART, INCORPORATED District Consulting Engineer EAST VALLEY WATER DISTRICT Page 8 East Valley Water District Water Main Seismic Retrofit Project Initial Study and Draft Mitigated Negative Declaration D.EVALUATION OF ENVIRONMENTAL IMPACTS 1.A brief explanation is required for all answers except "No Impact" answers that are adequately supported by the information sources a lead agency cites in the parentheses following each question. A "No Impact" answer is adequately supported if the referenced information sources show that the impact simply does not apply to projects like the one involved (e.g. the project falls outside a fault rupture zone). A "No Impact" answer should be explained where it is based on project-specific factors as well as general standards (e.g. the project will not expose sensitive receptors to pollutants, based on a project-specific screening analysis). 2. 3. All answers must take account of the whole action involved, including off-site as well as on-site, cumulative as well as project-level, indirect as well as direct, and construction as well as operational impacts. Once the lead agency has determined that a particular physical impact may occur, then the checklist answers must indicate whether the impact is potentially significant, less than significant with mitigation, or less than significant. "Potentially Significant Impact" is appropriate if there is substantial evidence that an effect is significant. If there are one or more "Potentially Significant Impact" entries when the determination is made, an Environmental Impact Report (EIR) is required. 4."Negative Declaration: Less Than Significant With Mitigation Incorporated" applies where the incorporation of mitigation measures has reduced an effect from "Potentially Significant Impact" to a "Less than Significant Impact." The lead agency must describe the mitigation measures, and briefly explain how they reduce the effect to a less than significant level (mitigation measures from "Earlier Analyses," as described in (5) below, may be cross-referenced). 5.Earlier analyses may be used where, pursuant to the tiering, program EIR, or other CEQA process, an effect has been adequately analyzed in an earlier EIR or negative declaration. Section 15063(c)(3)(D). In this case, a brief discussion should identify the following: a.Earlier Analyses Used. Identify and state where they are available for review. Page 9 East Valley Water District Water Main Seismic Retrofit Project Initial Study and Draft Mitigated Negative Declaration b. c. Impacts Adequately Addressed. Identify which effects from the above checklist were within the scope of and adequately analyzed in an earlier document pursuant to applicable legal standards, and state whether such effects were addressed by mitigation measures based on the earlier analysis. Mitigation Measures. For effects that are "Less than Significant with Mitigation Measures Incorporated," describe the mitigation measures which were incorporated or refined from the earlier document and the extent to which they address site-specific conditions for the project. 6.Lead agencies are encouraged to incorporate into the checklist references to information sources for potential impacts (e.g. general plans, zoning ordinances). Reference to a previously prepared or outside document should, where appropriate, include a reference to the page or pages where the statement is substantiated. 7. 8. Supporting Information Sources. A source list should be attached, and other sources used or individuals contacted should be cited in the discussion. This is only a suggested form, and lead agencies are free to use different formats; however, lead agencies should normally address the questions from this checklist that are relevant to a project's environmental effects in whatever format is selected. 9.The explanation of each issue should identify: a. b. The significance criteria or threshold, if any, used to evaluate each question; and The mitigation measure identified, if any, to reduce the impact to less than significant. Page 10 East Valley Water District Water Main Seismic Retrofit Project Initial Study and Draft Mitigated Negative Declaration E.ENVIRONMENTAL CHECKLIST Issue I. Aesthetics Except as provided in Public Resources Code Section 21099, would the Project: Less Than Significant with Mitigation Incorporated Potentially Significant Impact Less Than Significant Impact No Impact a) Have a substantial adverse effect on a scenic vista? The Project will be located within public street rights-of-way. Because the Project consists of belowground facilities (replacement water mains), the Project will not have a substantial adverse effect on a scenic vista. Issue I. Aesthetics (continued) Less Than Significant Potentially Significant Impact with Mitigation Incorporated Less Than Significant Impactb) Substantially damage scenic resources, including, but not limited to, trees, rock outcroppings, and historic buildings within a state scenic highway? No Impact  There are no "Officially Designated State Scenic Highways" within close proximity to the Project Site. State Route 210, which is located approximately 0.70 mile north of the Project Site, is listed as an "Eligible State Scenic Highway". The nearest Officially Designated State Scenic Highway is State Route 38, which was designated in 1968 and is located approximately 30 miles northeasterly of the Project Site. The Project consists of replacing existing water main pipelines, which are belowground facilities and do not have the potential to substantially damage any scenic resources, including but not limited to trees, rock outcroppings, and historic buildings within a state scenic highway. Refer also to Issue I(a) above. Page 11 East Valley Water District Water Main Seismic Retrofit Project Initial Study and Draft Mitigated Negative Declaration Issue I. Aesthetics (continued) c) In non-urbanized areas, substantially degrade the existing visual character or quality of public views of the site and its surroundings? (Public views are those that are experienced from a publicly accessible vantage point.) If the project is in an urbanized area, would the project conflict with applicable zoning and other regulations governing scenic quality? Less Than Significant with Mitigation Incorporated Potentially Significant Impact Less Than Significant Impact No Impact  The Project is located in public street rights-of-way in an urbanized area, surrounded by residential and commercial uses. The Project consists of construction and operation of belowground pipelines, which will not substantially degrade the existing visual character or quality of public views of the area. For these reasons, construction and operation of the Project facilities will not conflict with applicable zoning or other regulations governing scenic quality. Less Than Significant Potentially Significant Impact with Mitigation Incorporated Less Than Significant Impactd) Would the project create a new source of substantial light or glare which would adversely affect day or nighttime views in the area? No Impact  The Project does not include any lighting features and will not create a new source of substantial light or glare which would adversely affect daytime or nighttime views in the area. Page 12 East Valley Water District Water Main Seismic Retrofit Project Initial Study and Draft Mitigated Negative Declaration Issue II. Agriculture and Forest Resources In determining whether impacts to agricultural resources are significant environmental effects, lead agencies may refer to the California Agricultural Land Evaluation and Site Assessment Model (1997) prepared by the California Dept. of Conservation as an optional model to use in assessing impacts on agriculture and farmland. In determining whether impacts to forest resources, including timberland, are significant environmental effects, lead agencies may refer to information compiled by the California Department of Forestry and Fire Protection regarding the state's inventory of forest land, including the Forest and Range Assessment Project and the Forest Legacy Assessment project; and forest carbon measurement methodology provided in forest protocols adopted by the California Air Resources Board. a) Would the project convert Prime Farmland, Unique Farmland, or Farmland of Statewide Importance (Farmland), as shown on the maps prepared pursuant to the Farmland Mapping and Monitoring Program of the California Resources Agency, to non-agricultural use? Less Than Significant with Mitigation Incorporated Potentially Significant Impact Less Than Significant Impact No Impact  Based on maps available from the State of California Department of Conservation, Division of Land Resources Protection, Farmland Mapping and Monitoring Program, online at https://maps.conservation.ca.gov/DLRP/CIFF, the Project is located within an area of land categorized as "Urban and Built-Up Land", which is defined below. Urban and Built-Up Land is occupied by structures with a building density of at least 1 unit to 1.5 acres, or approximately 6 structures to a 10-acre parcel. Common examples include residential, industrial, commercial, institutional facilities, cemeteries, airports, golf courses, sanitary landfills, sewage treatment, and water control systems. There is no land categorized as Prime Farmland, Unique Farmland, or Farmland of Statewide Importance (collectively, Farmland) located on or adjacent to the Project Site. For these reasons, construction and operation of the Project will not convert Farmland to non-agricultural use. Less Than Significant Potentially Significant Impact with Mitigation Incorporated Less Than Significant Impact No Impact b) Would the project conflict with existing zoning for agricultural use, or a Williamson Act contract? The Project Site is not zoned for agricultural use, and there are no Williamson Act contracts in effect on any of the parcels included in the Project Site. For these reasons, the Project will not conflict with existing zoning for agricultural use or with a Williamson Act Contract. Page 13 East Valley Water District Water Main Seismic Retrofit Project Initial Study and Draft Mitigated Negative Declaration Issue II. Agriculture and Forest Resources (continued) c) Would the project conflict with existing zoning for, or cause rezoning of, forest land (as defined in Less Than Significant with Mitigation Incorporated Potentially Significant Impact Less Than Significant Impact Public Resources Code Section 12220(g)), timberland (as defined by Public Resources Code Section 4526), or timberland zoned Timberland Production (as defined by Government Code Section 51104(g))? No Impact  The Project is located within public street rights-of-way that are adjacent to residential and commercial land uses. There are no lands zoned for forest land or timberland located on or adjacent to the Project Site. For these reasons, construction and operation of the Project will not conflict with existing zoning for, or cause rezoning of, forest land, timberland, or timberland zoned Timberland Production. Less Than Significant Potentially Significant Impact with Mitigation Incorporated Less Than Significant Impact No Impact d) Would the project result in the loss of forest land or conversion of forest land to non-forest use? The Project Site does not contain nor adjoin any forest land. Therefore, construction and operation of the Project will not result in the loss of forest land or conversion of forest land to non-forest use. Refer also to Issue II(c) above. Less Than Significant with Mitigation Incorporated e) Would the project involve other changes in the existing environment which, due to their location or nature, could result in conversion of Farmland to non-agricultural use or conversion of forest land to non-forest use? Potentially Significant Impact Less Than Significant Impact No Impact  The Project does not involve changes in the existing environment that could result in conversion of Farmland to non-agricultural use or conversion of forest land to non-forest use. Refer also to Issues II(a) through II(d), above. Page 14 East Valley Water District Water Main Seismic Retrofit Project Initial Study and Draft Mitigated Negative Declaration Issue III. Air Quality Where available, the significance criteria established by the applicable air quality management district or air pollution control district may be relied upon to make the following determinations. Less Than Significant Potentially Significant Impact with Mitigation Incorporated Less Than Significant Impact No Impact a) Would the project conflict with or obstruct implementation of the applicable air quality plan? The Project is located within the South Coast Air Basin (SCAB), which encompasses portions of Los Angeles County, Riverside County, San Bernardino County, and all of Orange County. The San Bernardino County portion of the SCAB is under the jurisdiction of the South Coast Air Quality Management District (SCAQMD). A project is considered to conflict with or obstruct implementation of the applicable air quality plan if it would result in population or employment growth that would exceed the estimates for such growth that are set forth in the applicable air quality plan. The Project includes replacement of existing water mains currently operated as part of EVWD's existing water system, and the Project does not have the potential to result in an increase in population or employment growth in the area. For these reasons, the Project would not conflict with or obstruct any applicable air quality plan. Potential impacts related to greenhouse gases are described in Issue VIII herein. Less Than Significant with Mitigation Incorporated b) Would the project result in a cumulatively considerable net increase of any criteria pollutant for which the project region is non-attainment under an applicable federal or state ambient air quality threshold? Potentially Significant Impact Less Than Significant Impact No Impact  As described in Issue III(a) above, the Project is located within the South Coast Air Basin (SCAB). Air quality conditions in the SCAB are under the jurisdiction of the South Coast Air Quality Management District (SCAQMD). State and federal designations based on the California Ambient Air Quality Standards (CAAQS) and the National Ambient Air Quality Standards (NAAQS) for the project area are listed below. "Attainment" is the category given to an area that has had no CAAQS or NAAQS violations in the past Page 15 East Valley Water District Water Main Seismic Retrofit Project Initial Study and Draft Mitigated Negative Declaration 3 years. "Non-Attainment" is the category given to an area that has had one or more such violations in the past 3 years. An area is considered "Unclassified" when there is insufficient data. Under the CAAQS, the Project area is classified as Non-Attainment for ozone (O3), for particulate matter measuring 2.5 microns or less in diameter (PM2.5), and for particulate matter measuring greater than 2.5 microns and up to 10 microns in diameter (PM10). The Project area is classified as Attainment for carbon monoxide (CO), nitrogen dioxide (NO ), sulfur dioxide (SO ), sulfates (SO ), and lead. The224 Project area is unclassified for hydrogen sulfide (H2S) and visibility reducing particles. Additional information about each of these pollutants and the CAAQS is available at the California Air Resources Board website at www.arb.ca.gov/resources/california-ambient-air-quality-standards. Under the NAAQS, the Project area is classified as Non-Attainment for Ozone (O ) and PM , and as32.5 Unclassified/Attainment for PM , CO, NO , SO , and lead. Additional information about these1022 pollutants and the NAAQS is available on the United States Environmental Protection Agency's website at www.epa.gov/criteria-air-pollutants. Project construction air pollutant emissions were estimated using the California Emissions Estimator Model (CalEEMod, Version 2022.1.1.7). A copy of the CalEEMod output report is included in Appendix B herein. Peak day air pollutant emissions estimated to be generated during construction are set forth in Table 1 below. Table 1 Estimated Peak Day Construction Equipment Exhaust Emissions for Construction of Water Main Seismic Retrofit Project Pollutants (pounds/day) VOC 1.42 NOX 8.13 CO SOx 0.03 PM10 0.32 PM2.5 0.29 Project Construction Emissions (1)8.37 Significance Thresholds (2)75 No 100 No 550 No 150 No 150 No 55 NoExceeds Threshold? (1) Peak day, assuming all construction equipment operating simultaneously on the same day. (2) South Coast Air Quality Management District, March 2023 Construction activities will result in a temporary increase in quantities of air pollutants in the Project area, including airborne dust, resulting from operation of construction vehicles and equipment. Dust will be mitigated to the extent possible using dust palliatives (such as water) and best management practices (BMPs) specified in the construction contract documents for the Project. Air pollutant emissions resulting from Project construction will be less than significant and short-term. Page 16 East Valley Water District Water Main Seismic Retrofit Project Initial Study and Draft Mitigated Negative Declaration For the reasons described above, air pollutant emissions generated by construction and operation of the Project will be less than significant and will not result in an increase in O , or PM , for which the32.5 Project area is designated Non-Attainment under the CAAQS and NAAQS or PM10, for which the Project area is designated Non-Attainment under the CAAQS. Issue III. Air Quality (continued) Less Than Significant Potentially Significant Impact with Mitigation Incorporated Less Than Significant Impact No Impact c) Would the project expose sensitive receptors to substantial pollutant concentrations? The sensitive receptors nearest the Project Site are residences, churches, and an elementary school located on surrounding properties. Quantities of air pollutant emissions will temporarily increase during Project construction; however, as described in Issue III(b) herein, said increases will be less than significant and short-term. Ongoing operation of the Project will not result in air pollutant emissions. For these reasons, construction and operation of the Project will not expose sensitive receptors to substantial pollutant concentrations. Less Than Significant Potentially Significant Impact with Mitigation Incorporated Less Than Significant Impactd) Would the project result in other emissions (such as those leading to odors) adversely affecting a substantial number of people? No Impact  Project construction is expected to result in odors resulting from replacement of asphalt paving in the streets after installation of the new pipelines. Said odors will be less than significant and short-term. Operation of the Project will not generate other emissions, including those leading to odors. For these reasons, the Project will not result in other emissions adversely affecting a substantial number of people. Page 17 East Valley Water District Water Main Seismic Retrofit Project Initial Study and Draft Mitigated Negative Declaration Issue IV. Biological Resources a) Would the project have a substantial adverse effect, either directly or through habitat modifications, on any species identified as a candidate, sensitive, or special status species in local or regional plans, policies, or regulations, or by the California Department of Fish and Wildlife or U.S. Fish and Wildlife Service? Less Than Significant with Mitigation Incorporated Potentially Significant Impact Less Than Significant Impact No Impact  Certain species of plants and animals have low populations, limited distributions, or both. Such species are vulnerable to further declines in population and distribution and may be subject to extirpation as the human population grows and the habitats these species occupy are converted to urban or other uses. State and federal laws, particularly the Federal Endangered Species Act (FESA) and the California Endangered Species Act (CESA) provide the California Department of Fish and Wildlife (CDFW) and the United States Fish and Wildlife Service (USFWS) with mechanisms for conserving and protecting native plant and animal species. Many plants and animals have been formally listed as "Threatened" or "Endangered" under FESA, CESA, or both, while many others have been designated as candidates for such listing. Additionally, others have been designated as "Species of Special Concern" by CDFW, as "Species of Concern" by USFWS, or are on lists of rare, threatened or endangered plants developed by the California Native Plant Society (CNPS). Collectively, all of these listed and designated species are referred to as "special status species". The Federal Migratory Bird Treaty Act (MBTA), codified in 50 CFR Section 10.13, makes it unlawful to "take" (i.e. harass, harm, pursue, hunt, shoot, wound, kill, trap, capture, or collect) migratory birds or their nests, eggs, feathers, or any part thereof. With few exceptions, all native bird species are protected by the MBTA. Birds protected under the MBTA are also referred to as "special status species". The Project is located within existing paved streets in an urban setting surrounded by residential and commercial uses. Due to its location, the Project site does not contain any habitat for sensitive biological resources. Therefore, the Project will not have substantial adverse effects, either directly or through habitat modifications, on any species identified as a candidate, sensitive, or special status species in local or regional plans, policies, or regulations, or by the California Department of Fish and Wildlife or U.S. Fish and Wildlife Service. Page 18 East Valley Water District Water Main Seismic Retrofit Project Initial Study and Draft Mitigated Negative Declaration Issue IV. Biological Resources (continued) b) Would the project have a substantial adverse effect on any riparian habitat or other sensitive natural community identified in local or regional plans, policies, regulations or by the California Department of Fish and Wildlife or U.S. Fish and Wildlife Service? Less Than Significant with Mitigation Incorporated Potentially Significant Impact Less Than Significant Impact No Impact  There are no riparian habitats or natural communities of concern located on the Project Site. While the Project alignment within Baseline Road crosses Warm Creek, Project construction will not impact the creek because pipeline installation will avoid contact with the creek by using trenchless technology to install the pipeline beneath the creek. Therefore, the Project will not have a substantial adverse effect on any riparian habitat or other sensitive natural community. Less Than Significant with Mitigation Incorporated c) Would the project have a substantial adverse effect on state or federally protected wetlands (including, but not limited to, marsh, vernal pool, coastal, etc.) through direct removal, filling, hydrological interruption, or other means? Potentially Significant Impact Less Than Significant Impact No Impact  There are no wetlands located on or adjacent to the Project Site. Therefore, construction and operation of the Project will not have a substantial adverse effect on state or federally protected wetlands. Less Than Significant with Mitigation Incorporated d) Would the project interfere substantially with the movement of any native resident or migratory fish or wildlife species or with established native resident or migratory wildlife corridors, or impede the use of native wildlife nursery sites? Potentially Significant Impact Less Than Significant Impact No Impact  Because the Project is located within existing paved streets within an urban area, there are no native resident or migratory fish or wildlife species or established native resident or migrator wildlife corridors within the Project site. Therefore, the Project will not interfere with the movement of any native resident or migratory fish or wildlife species, with any wildlife corridors, or with the use of native wildlife nursery sites. Page 19 East Valley Water District Water Main Seismic Retrofit Project Initial Study and Draft Mitigated Negative Declaration Issue IV. Biological Resources (continued) Less Than Significant with Mitigation Incorporated Potentially Significant Impact Less Than Significant Impacte) Would the project conflict with any local policies or ordinances protecting biological resources, such as a tree preservation policy or ordinance? No Impact  The Project will not conflict with any local policies or ordinances protecting biological resources. Further, no trees will be removed as part of the Project. Less Than Significant Potentially Significant Impact with Mitigation Incorporated Less Than Significant Impact f) Would the project conflict with the provisions of an adopted Habitat Conservation Plan, Natural No Impact Community Conservation Plan, or other approved local, regional, or state habitat conservation plan? The Project Site is not located within an area covered by an adopted Habitat Conservation Plan, Natural Community Conservation Plan or other approved habitat conservation plan; therefore, the Project would not conflict with any such plan. Issue V. Cultural Resources Less Than Significant Potentially Significant Impact with Mitigation Incorporated Less Than Significant Impacta) Would the project cause a substantial adverse change in the significance of a historical resource pursuant to §15064.5? No Impact  CEQA Guidelines Section 15064.5(3) states, in part, that "Generally, a resource shall be considered by the lead agency to be "historically significant" if the resource meets the criteria for listing on the California Register of Historical Resources (Pub. Res. Code § 5024.1, Title 14 CCR, Section 4852), including the following: "(A) Is associated with events that have made a significant contribution to the broad patterns of California's history and cultural heritage; (B) Is associated with the lives of persons important in our past; (C) Embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of an important creative individual, or possesses high artistic values; or Page 20 East Valley Water District Water Main Seismic Retrofit Project Initial Study and Draft Mitigated Negative Declaration (D) Has yielded, or may be likely to yield, information important in prehistory or history." Further, California Public Resources Code Section 5020.1(j) states that a "'Historical resource' includes, but is not limited to, any object, building, structure, site, area, place, record, or manuscript which is historically or archaeologically significant, or is significant in the architectural, engineering, scientific, economic, agricultural, educational, social, political, military, or cultural annals of California." The Project is located within existing public street rights-of-way that have been previously disturbed during road construction and installation of various linear utilities (such as pipelines) beneath the streets and are not expected to contain any historical or archaeological resources. No buildings located along the pipeline alignment will be disturbed by the Project. In order to avoid or reduce potential impacts upon historical or archaeological resources that may be uncovered during implementation of the Project, Mitigation Measure CUL-1 is incorporated into the Project. Mitigation Measure CUL-1 is summarized below and is set forth in the Mitigation Monitoring and Reporting Program for the Project, which is included in Appendix A herein. With incorporation of Mitigation Measure CUL-1, the Project will not cause a substantial adverse change in the significance of a historical resource pursuant to §15064.5. Mitigation Measure CUL-1: Cultural Resources In the event that cultural resources are discovered during project activities, all work in the immediate vicinity of the find (within a 60-foot buffer) shall cease and a qualified archaeologist meeting Secretary of Interior standards shall be hired to assess the find. Work on the other portions of the project outside of the buffered area may continue during this assessment period. Additionally, the Yuhaaviatam of San Manuel Nation Cultural Resources Department (YSMN) shall be contacted, as detailed within Mitigation Measure TCR-1, regarding any pre-contact and/or historic-era finds and be provided information after the archaeologist makes an initial assessment of the nature of the find, so as to provide tribal input with regards to significance and treatment. If significant pre-contact and/or historic-era cultural resources, as defined by CEQA, are discovered and avoidance cannot be ensured, the archaeologist shall develop a Monitoring and Treatment Plan, the drafts of which shall be provided to YSMN for review and comment, as detailed within Mitigation Measure TCR-1. The archaeologist shall monitor the remainder of project construction and implement the Monitoring and Treatment Plan accordingly. Page 21 East Valley Water District Water Main Seismic Retrofit Project Initial Study and Draft Mitigated Negative Declaration With incorporation of Mitigation Measure CUL-1, the Project would not cause a substantial adverse change in the significance of a historical resource. Issue V. Cultural Resources (Continued) Less Than Significant Potentially Significant Impact with Mitigation Incorporated Less Than Significant Impactb) Would the project cause a substantial adverse change in the significance of an archaeological resource pursuant to §15064.5? No Impact  Refer to Issue V(a) above. With incorporation of Mitigation Measure CUL-1, as set forth in the Mitigation Monitoring and Reporting Program for the Project, attached to the Mitigated Negative Declaration in Appendix A herein, the Project would not cause a substantial adverse change in the significance of an archaeological resource pursuant to CEQA Guidelines Section 15064.5.A description of potential impacts upon tribal cultural resources is included in Issue XVIII herein. Less Than Significant Potentially Significant Impact with Mitigation Incorporated Less Than Significant Impactc) Would the project disturb any human remains, including those interred outside of dedicated cemeteries? No Impact  There are no known cemeteries or burial grounds located on or adjacent to the Project Site. To avoid or reduce potential impacts upon any human remains that may be inadvertently encountered during Project construction, Mitigation Measure CUL-2 is incorporated into the Project. Mitigation Measure CUL-2 is summarized below and is set forth in the Mitigation Monitoring and Reporting Program for the Project, which is included in Appendix A herein. Additionally, the Project will comply with the provisions of Section 15064.5 of the State CEQA Guidelines. Mitigation Measure CUL-2: Human Remains In the event that any human remains or funerary objects are encountered during any activities associated with Project construction, the construction contractor will halt or divert all work within a 100-foot radius of the find and will immediately contact the San Bernardino County Coroner's Office and East Valley Water District (EVWD). Construction activities will not resume until a qualified archaeologist or historian evaluates the nature and significance of the find and EVWD notifies the construction contractor to resume construction activities. California Health and Safety Code Section 7050.5 will be enforced for the duration of the Project. Page 22 East Valley Water District Water Main Seismic Retrofit Project Initial Study and Draft Mitigated Negative Declaration Issue VI. Energy Less Than Significant with Mitigation Incorporated Potentially Significant Impact Less Than Significant Impact a) Would the project result in potentially significant environmental impact due to wasteful, inefficient, or unnecessary consumption of energy resources, during project construction or operation? No Impact  The primary energy resource that will be consumed during construction of the Project is fuel needed by the construction contractor for operating construction vehicles and equipment. Operation of the Project will not require any increase in fuel or energy use, as the Project consists of the replacement of existing water pipelines. For these reasons, the Project will not result in a potentially significant environmental impact due to wasteful, inefficient, or unnecessary consumption of energy resources during Project construction or operation. Less Than Significant Potentially Significant Impact with Mitigation Incorporated Less Than Significant Impactb) Would the project conflict with or obstruct a state or local plan for renewable energy or energy efficiency? No Impact  Construction and operation of the Project will not conflict with or obstruct a state or local plan for renewable energy or energy efficiency. Refer also to Issue VI(a) above. Page 23 East Valley Water District Water Main Seismic Retrofit Project Initial Study and Draft Mitigated Negative Declaration Issue VII. Geology and Soils Less Than Significant with Mitigation Incorporated a) Would the project directly or indirectly cause potential substantial adverse effects, including the risk of loss, injury, or death involving: Potentially Significant Impact Less Than Significant Impact No Impact i) Rupture of a known earthquake fault, as delineated on the most recent Alquist-Priolo Earthquake Fault Zoning Map issued by the State Geologist for the area or based on other substantial evidence of a known fault? Refer to Division of Mines and Geology Special Publication 42.       ii) Strong seismic ground shaking? iii) Seismic-related ground failure, including liquefaction?       iv) Landslides? i) Based on information available in the online mapping system, "Earthquake Zones of Required Investigation", provided by the California Geological Survey on its website at http://conservation.ca.gov/cgs/geohazards/eq-zapp, the Project Site is not located within an earthquake fault zone. The nearest fault, Mill Creek Fault, is within the San Andreas Fault Zone and is located approximately 3 miles northerly of the Project Site. Construction and operation of the Project will not directly or indirectly cause potential substantial adverse effects, including the risk of loss, injury, or death involving rupture of a known earthquake fault. ii) Being located in seismically-active southern California, the Project Site is subject to strong seismic ground shaking. The Project does not include any structures intended for human occupancy, and Project facilities will be designed and constructed in accordance with the recommendations provided in the geotechnical study report, Geotechnical Exploration East Valley Water District Water Main Seismic Retrofit Project Southeast of Pacific Street and Dwight Way City of San Bernardino, City of Highland, and Unincorporated San Bernardino County, California, prepared by Leighton Consulting, Inc., dated April 24, 2023 (Leighton Report). For these reasons, construction and operation of the Project is not expected to directly or indirectly cause potential substantial adverse effects, including the risk of loss, injury, or death involving strong seismic ground shaking. iii) Based on the Leighton Report cited in Issue VII(a)(ii) above, the majority of the Project is mapped within a high liquefaction susceptibility zone based on San Bernardino County's Page 24 East Valley Water District Water Main Seismic Retrofit Project Initial Study and Draft Mitigated Negative Declaration Hazard Overlay Maps. However, based on Leighton's review of historic groundwater data in the area and the characteristics of the native alluvial soils encountered in soil borings, becoming dense and very dense with depth, the potential for liquefaction at the Project Site is considered low at the Project Site. Further, the Project does not include facilities intended for human occupation. For these reasons, the Project will not expose people or structures to potential substantial adverse effects, including seismic-related ground failure, such as liquefaction. iv) Based on information available in the online map titled "CGS Information Warehouse: Landslides", provided by the California Geological Survey, there are no landslides mapped in the vicinity of the Project Site. The nearest area shown on the map to include landslide hazards is approximately 30 miles westerly of the Project Site. Further, the Project Site is located within existing paved streets on relatively flat topography and is not subject to landslides. For these reasons, the Project will not directly or indirectly cause potential substantial adverse effects, including the risk of loss, injury, or death involving landslides. Issue VII. Geology and Soils (Continued) Less Than Significant Potentially Significant Impact with Mitigation Incorporated Less Than Significant Impact No Impact b) Would the project result in substantial soil erosion or the loss of topsoil? Disturbed ground surfaces will be returned to preconstruction conditions after Project construction, and no erosion related to the Project is expected to occur after completion of construction and final site stabilization. Further, best management practices will be implemented during Project construction to avoid or reduce the potential soil erosion. For these reasons, and because the Project Site is relatively flat and located within existing paved streets, the Project will not result in substantial soil erosion or substantial impacts related to the loss of topsoil. Page 25 East Valley Water District Water Main Seismic Retrofit Project Initial Study and Draft Mitigated Negative Declaration Issue VII. Geology and Soils (Continued) Less Than Significant with Mitigation Incorporated c) Would the project be located on a geologic unit or soil that is unstable, or that would become unstable as a result of the project, and potentially result in on- or off-site landslide, lateral spreading, subsidence, liquefaction or collapse? Potentially Significant Impact Less Than Significant Impact No Impact  Based on the Leighton Report cited in Issue VII(a)(ii) above, the potential for liquefaction at the Project Site is considered low. The Leighton Report further states that lateral spreading is unlikely to occur due to the lack of liquefaction potential. The Project Site is located within existing paved streets on relatively flat topography and would not result in landslides. For the reasons described above, the Project is not located on a geological unit or soil that is unstable or would become unstable as a result of the Project and potentially result in on- or off-site landslide, lateral spreading, subsidence, liquefaction, or collapse. Refer also to Issue VII(a) above. Less Than Significant Potentially Significant Impact with Mitigation Incorporated Less Than Significant Impact d) Would the project be located on expansive soil, as defined in Table 18-1-B of the Uniform Building Code (1994), creating substantial direct or indirect risks to life or property? No Impact  Based on the Leighton Report cited in Issue VII(a)(ii) above, soils at the Project Site have expansive potential values indicating "very low" to "low" expansion potential. Therefore, the Project will not create substantial direct or indirect risks to life or property related to expansive soil. Less Than Significant with Mitigation Incorporated e) Would the project have soils incapable of adequately supporting the use of septic tanks or alternative waste water disposal systems where sewers are not available for the disposal of waste water? Potentially Significant Impact Less Than Significant Impact No Impact  The Project does not include septic tanks or alternative wastewater disposal systems. Page 26 East Valley Water District Water Main Seismic Retrofit Project Initial Study and Draft Mitigated Negative Declaration Issue VII. Geology and Soils (Continued) Less Than Significant with Mitigation Incorporated Potentially Significant Impact Less Than Significant Impactf) Would the project directly or indirectly destroy a unique paleontological resource or site or unique geologic feature? No Impact  Federal, state, and local regulations and policies provide protection for paleontological resources. These include, but are not limited to, the federal Paleontological Resources Preservation Act of 2009 (Public Law 111-011, Title VI, Subtitle D) and California Public Resources Code Section 30244. Because soils at the Project Site have been previously disturbed, including during construction of the existing paved streets and installation of existing belowground linear facilities (such as pipelines), the area is not sensitive for paleontological resources, and no paleontological resources are known or expected to be present on the Project site. Further, the Project site does not contain any unique geologic features. For these reasons, no impacts to unique paleontological resources or unique geological features are anticipated. To prevent an adverse impact upon any previously undiscovered paleontological resources that may be present in subsurface soil deposits, Mitigation Measure PALEO-1 is incorporated into the Project. Mitigation Measure PALEO-1 is summarized below and is set forth in the Mitigation Monitoring and Reporting Program for the Project, a copy of which is included in Appendix A herein. With incorporation of PALEO-1, construction and operation of the Project would not directly or indirectly destroy a unique paleontological resource or geological feature. Mitigation Measure PALEO-1: Paleontological Resources The following measures will be implemented to protect any paleontological resources uncovered during ground disturbance during Project construction: •If any potential paleontological resources are uncovered during Project construction, all work within a 50-foot radius of the discovery shall be halted until a qualified paleontologist can evaluate the nature and significance of the find. •If the qualified paleontologist determines that a specimen uncovered during Project construction is potentially significant, then all future ground-disturbing actions associated with the Project will be monitored by a qualified paleontological monitor. Page 27 East Valley Water District Water Main Seismic Retrofit Project Initial Study and Draft Mitigated Negative Declaration •Specimens recovered from the Project site by the qualified paleontological monitor will be, in accordance with standard paleontological practice, identified and curated at a repository with permanent retrievable storage that will allow for additional research in the future. Issue VIII. Greenhouse Gas Emissions Less Than Significant with Mitigation Incorporated Potentially Significant Impact Less Than Significant Impacta) Would the project generate greenhouse gas emissions, either directly or indirectly, that may have a significant impact on the environment? No Impact  Gases that trap heat in the Earth's atmosphere are referred to as greenhouse gases (GHGs). GHGs that are emitted due to human activities, primarily from the combustion of fossil fuels (e.g. gasoline in motor vehicles), are carbon dioxide (CO ), methane (CH ), and nitrous oxide (N O). The most common242 GHG that results from human activities is CO , followed by CH and N O, respectively.2 4 2 To quantify and combine these three GHGs into a single figure, each gas is converted to "carbon dioxide equivalent" (CO e) units. CO e is defined by the United States Environmental Protection Agency22 (USEPA) as, "A metric measure used to compare the emissions from various greenhouse gases based upon their global warming potential (GWP)…The carbon dioxide equivalent for a gas is derived by multiplying the tons of the gas by the associated GWP." The GWPs for carbon dioxide, methane, and nitrous oxide are 1, 21, and 310, respectively. The Project is expected to generate GHGs during construction. GHGs emitted during construction would result from operating construction vehicles and equipment and from workers' vehicles commuting to and from the Project Site. Estimated quantities of GHGs that would be generated during Project construction total approximately 51.6 metric tons of CO2e per year, as determined by reports generated using the California Emissions Estimator Model (CalEEMod, Version 2022.1). A copy of the CalEEMod output report is included in Appendix B herein. Because the Project consists of replacement of water transmission pipelines, no GHGs will be emitted during ongoing operation of the Project. For the reasons described above, the Project will not generate GHG emissions that would, either directly or indirectly, have a significant impact on the environment. Page 28 East Valley Water District Water Main Seismic Retrofit Project Initial Study and Draft Mitigated Negative Declaration Issue VIII. Greenhouse Gas Emissions (Continued) Less Than Significant with Mitigation Incorporated Potentially Significant Impact Less Than Significant Impactb) Would the project conflict with an applicable plan, policy, or regulation adopted for the purpose of reducing the emission of greenhouse gases? No Impact  As described in Issue VIII(a) above, construction of the Project would generate insignificant quantities of GHGs, while operation of the Project would not generate GHG emissions. For these reasons, construction and operation of the Project will not conflict with any plan, policy, or regulation adopted for the purpose of reducing GHG emissions. Issue IX. Hazards and Hazardous Materials Less Than Significant Potentially Significant Impact with Mitigation Incorporated Less Than Significant Impacta) Would the project create a significant hazard to the public or the environment through the routine No Impact transport, use, or disposal of hazardous materials? Small quantities of fuel, lubricants, adhesives, paint, and coatings will be used during construction of the Project. Said use will be short-term and strictly controlled, and waste materials will be properly disposed of. Such materials will not be allowed to enter any drainage. Further, operation of the Project does not involve the generation, transport, use, storage, or disposal of any hazardous materials. Therefore, construction and operation of the Project will not create a significant hazard to the public or the environment through the routine transport, use, or disposal of hazardous materials. Less Than Significant with Mitigation Incorporated b) Would the project create a significant hazard to the public or the environment through reasonably foreseeable upset and accident conditions involving the release of hazardous materials into the environment? Potentially Significant Impact Less Than Significant Impact No Impact  The Project includes constructing and operating replacement water pipelines within a portion of EVWD's service area. The Project does not have the potential to create a significant hazard to the public or the environment through reasonably foreseeable upset and accident conditions involving the release of hazardous materials into the environment. Refer also to Issue IX(a) above. Page 29 East Valley Water District Water Main Seismic Retrofit Project Initial Study and Draft Mitigated Negative Declaration Issue IX. Hazards and Hazardous Materials (Continued) Less Than Significant with Mitigation Incorporated Potentially Significant Impact Less Than Significant Impact c) Would the project emit hazardous emissions or handle hazardous or acutely hazardous materials, substances, or waste within one-quarter mile of an existing or proposed school? No Impact  There are some schools located within one-quarter mile of the Project Site. Curtis Middle School is located approximately 0.12 mile southwesterly of Baseline Street, Empire Academy is located approximately 0.02 mile northeasterly of Sterling Avenue, and Fairfax Elementary School is located approximately 0.05 mile northwesterly of Dwight Way. Project construction and operation will take place within existing public street rights-of-way and will not emit hazardous emissions or handle hazardous or acutely hazardous materials, substances, or waste. Less Than Significant with Mitigation Incorporated d) Would the project be located on a site which is included on a list of hazardous materials sites compiled pursuant to Government Code Section 65962.5 and, as a result, would it create a significant hazard to the public or the environment? Potentially Significant Impact Less Than Significant Impact No Impact  The Project Site is not located on a site included on the list of hazardous materials sites compiled pursuant to Government Code Section 65962.5. According to maps and data available to the public on EnviroStor (the California Department of Toxic Substances Control (DTSC) database located online at http://www.envirostor.dtsc.ca.gov/public), the nearest such site, the "Gerald Hobbs Property", located at 7194 Conejo Drive in San Bernardino, is located approximately 900 feet westerly of the Dwight Way portion of the Project. Said site is a residential property on which liquid waste from precious metal extraction was poured onto the ground over a number of years. The site was since certified by DTSC as remediated in 2009. Therefore, there would be no impact to the Project as a result of the remediated site. For these reasons, the Project will not create a significant hazard to the public or the environment related to a hazardous materials site. Page 30 East Valley Water District Water Main Seismic Retrofit Project Initial Study and Draft Mitigated Negative Declaration Issue IX. Hazards and Hazardous Materials (Continued) e) For a project located within an airport land use plan or, where such a plan has not been adopted, within Less Than Significant with Mitigation Incorporated Potentially Significant Impact Less Than Significant Impact two miles of a public airport or public use airport, would the project result in a safety hazard or excessive noise for people residing or working in the project area? No Impact  The nearest airport is the San Bernardino International Airport, located approximately one mile south of the Project Site. According to maps included in the San Bernardino County Airport Layout Plan Narrative Report (adopted November 2010 by the San Bernardino International Airport Authority), the Project does not lie within a compatibility zone, or within any of the existing or ultimate noise contours, of the San Bernardino International Airport. While the Project will generate some noise during construction, the Project would not result in a safety hazard or excessive noise related to proximity to an airport. Less Than Significant Potentially Significant Impact with Mitigation Incorporated Less Than Significant Impactf) Would the project impair implementation of or physically interfere with an adopted emergency response plan or emergency evacuation plan? No Impact  Construction specifications will include provisions for the construction contractor to maintain unobstructed access for emergency vehicles. Once construction is complete, the Project would not result in any additional vehicle trips to the Project area in excess of existing conditions. Therefore, construction and operation of the Project will not impair implementation of or physically interfere with an adopted emergency response plan or emergency evacuation plan. Less Than Significant Potentially Significant Impact with Mitigation Incorporated Less Than Significant Impactg) Would the project expose people or structures, either directly or indirectly, to a significant risk of loss, injury, or death involving wildland fires? No Impact  Based on maps available on the Fire Hazard Severity Zone Viewer available on the California Department of Forestry and Fire Protection's Fire Resource and Assessment Program website (http://frap.fire.ca.gov), the Project Site is not located in, or adjacent to, an area designated as a moderate, high, or very high fire hazard severity zone. There is a slight risk of fire occurring during Project construction; however, the risk is less than significant and short-term. Additionally, Page 31 East Valley Water District Water Main Seismic Retrofit Project Initial Study and Draft Mitigated Negative Declaration construction contract documents for the Project will require construction contractors to comply with safety standards specified in Title 8 of the California Code of Regulations and that any equipment or machinery that poses a risk of emitting sparks or flame be equipped with an arrestor, thereby further limiting potential impacts. For these reasons, construction and operation of the Project will not expose people or structures, either directly or indirectly, to a significant risk of loss, injury, or death involving wildland fires. Issue X. Hydrology and Water Quality Less Than Significant Potentially Significant Impact with Mitigation Incorporated Less Than Significant Impact a) Would the project violate any water quality standards or waste discharge requirements or otherwise substantially degrade surface or groundwater quality? No Impact  The Project includes replacing existing water main pipelines with ductile iron pipe, incorporating special joints where necessary, to improve resilience in the event of an earthquake. Due to the depth of groundwater, trench dewatering is not anticipated to be necessary. Dechlorinated disinfection and testing water will be discharged to local storm drainage facilities in accordance with the requirements of the Santa Ana Regional Water Quality Control Board. The Project will comply with all applicable water quality standards, waste discharge requirements, and all of the requirements of the Santa Ana Regional Water Quality Control Board. For these reasons, the Project will not violate any water quality standards or waste discharge requirements or otherwise substantially degrade surface or groundwater quality. Less Than Significant with Mitigation Incorporated b) Would the project substantially decrease groundwater supplies or interfere substantially with groundwater recharge such that the project may impede sustainable groundwater management of the basin? Potentially Significant Impact Less Than Significant Impact No Impact  The Project does not have a water demand beyond that required during construction. Therefore, the Project does not have the potential to substantially decrease groundwater supplies or interfere substantially with groundwater recharge. Page 32 East Valley Water District Water Main Seismic Retrofit Project Initial Study and Draft Mitigated Negative Declaration Issue X. Hydrology and Water Quality (Continued) c) Would the project substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of a stream or river, or through the addition of impervious surfaces, in a manner which would: Less Than Significant with Mitigation Incorporated Potentially Significant Impact Less Than Significant Impact No Impact i) Result in substantial erosion or siltation on- or off-site?       ii) Substantially increase the rate or amount of surface runoff in a manner which would result in flooding on- or offsite? iii) Create or contribute runoff water which would exceed the capacity of existing or planned stormwater drainage systems or provide         substantial additional sources of polluted runoff? iv) Impede or redirect flood flows? i) The Project includes replacing water main pipelines within existing paved streets. Ground surfaces on the Project Site will be returned to preconstruction conditions upon completion of construction, and the Project will not substantially alter the existing drainage pattern of the site or area, will not increase impervious surfaces in the area, and will not create or contribute substantial sources of runoff or polluted runoff. ii) Project construction will not increase impervious surfaces on the Project Site. Ground surfaces in the Project area will be returned to preconstruction conditions after installation of the replacement pipelines. For these reasons, the Project will not result in flooding on- or off-site. Refer also to Issue X(c)(i) above. iii) The Project would not create or contribute any runoff water or result in stormwater runoff that would exceed the capacity of existing or planned drainage systems or provide substantial additional sources of polluted runoff. Refer also to Issues X(c)(i) and X(c)(ii) above. iv) Project facilities consists of belowground water main pipelines and do not have the potential to impede or redirect flood flows. Refer also to Issues X(c)(i) through X(c)(iii) above. Page 33 East Valley Water District Water Main Seismic Retrofit Project Initial Study and Draft Mitigated Negative Declaration Issue X. Hydrology and Water Quality (Continued) Less Than Significant with Mitigation Incorporated Potentially Significant Impact Less Than Significant Impactd) In flood hazard, tsunami, or seiche zones, would the project risk release of pollutants due to project inundation? No Impact  The Project Site is located within the areas mapped on Federal Emergency Management Agency (FEMA) Flood Insurance Rate Maps No. 06071C7944H and 06071C7963H, effective 08/28/2008, and within FEMA Flood Insurance Rate Maps No. 06071C8701J and 06071C8682J, effective 09/02/2016, available at the FEMA Map Service Center website, https://www.msc.fema.gov/portal/home. The portion of the Project Site located within Baseline Street extending from Warm Creek east to Sterling Avenue is in an area mapped as "Special Flood Hazard Areas Without Base Flood Elevations", while the nearby portions of Warm Creek are mapped as "Regulatory Floodway". The rest of the Project Site is within areas mapped as "Other Areas of Flood Hazard—Area with Reduced Flood Risk due to Levee". Based on the California Official Tsunami Inundation Maps available on the California Department of Conservation website at https://www.conservation.ca.gov/cgs/tsunami/maps, there are no tsunami inundation areas mapped within San Bernardino County. There are no water bodies of sufficient size located near the Project Site that would put the site at risk of a seiche. Since the Project consists of replacement of belowground water pipelines, it does not have the potential to release pollutants as a result of inundation in the area. Less Than Significant Potentially Significant Impact with Mitigation Incorporated Less Than Significant Impacte) Would the project conflict with or obstruct implementation of a water quality control plan or sustainable groundwater management plan? No Impact  The water quality control plan applicable to the Project Site is the Water Quality Control Plan for the Santa Ana River Basin Region, amended through June 2019. The Project does not include features that will conflict with or obstruct water quality policies or objectives, and will not conflict with or obstruct implementation of the water quality control plan cited above. There is no Sustainable Groundwater Management Act (SGMA) document applicable to the Project area according to the Department of Water Resources SGMA website at https://sgma.water.ca.gov/portal/gsp/status. Page 34 East Valley Water District Water Main Seismic Retrofit Project Initial Study and Draft Mitigated Negative Declaration For the reasons described above, the Project will not conflict with or obstruct implementation of a water quality control plan or sustainable groundwater management plan. Issue XI. Land Use and Planning Less Than Significant Potentially Significant Impact with Mitigation Incorporated Less Than Significant Impact No Impact a) Would the project physically divide an established community? The Project includes replacement of belowground water main pipelines located within existing paved streets and does not have the potential to physically divide an established community. Less Than Significant Potentially Significant Impact with Mitigation Incorporated Less Than Significant Impact b) Would the project cause a significant environmental impact due to a conflict with any land use plan, policy, or regulation adopted for the purpose of avoiding or mitigating an environmental effect? No Impact  The Project Site is located within existing paved streets in an urban area, and construction and operation of the Project will not conflict with any land use plan, policy, or regulation adopted for the purpose of avoiding or mitigating an environmental effect. Issue XII. Mineral Resources Less Than Significant Potentially Significant Impact with Mitigation Incorporated Less Than Significant Impacta) Would the project result in the loss of availability of a known mineral resource that would be of value to the region and the residents of the state? No Impact  The Project is located within existing paved streets in an urban area, which are not known to contain any mineral resources that would be of value to the region or to the residents of the state. The Project would not impact the availability of any known mineral resources or mineral resource recovery sites. For these reasons, the Project would not result in the loss of availability of a known mineral resource that would be of value to the region and the residents of the state. Page 35 East Valley Water District Water Main Seismic Retrofit Project Initial Study and Draft Mitigated Negative Declaration Issue XII. Mineral Resources (Continued) Less Than Significant with Mitigation Incorporated Potentially Significant Impact Less Than Significant Impact b) Result in the loss of availability of a locally- important mineral resource recovery site delineated on a local general plan, specific plan, or other land use plan? No Impact  The Project will not result in the loss of availability of a locally-important mineral resource recovery site delineated on a local general plan, specific plan, or other land use plan. Refer also to Issue XII(a) above. Issue XIII. Noise a) Would the project result in generation of a substantial temporary or permanent increase in ambient noise levels in excess of standards established in the local general plan or noise ordinance, or applicable standards of other agencies? Less Than Significant with Mitigation Incorporated Potentially Significant Impact Less Than Significant Impact No Impact  The Project will generate noise during construction and operation of Project facilities. Noise generated during construction would be that resulting from construction equipment and from workers' vehicles commuting to and from the Project Site. Construction noise and hours that construction takes place will comply with the San Bernardino County Development Code, "General Performance Standards Ch. 83.01, Section 83.01.080 Noise"; City of Highland Municipal Code Chapter 8.50, Noise Control; and City of San Bernardino Municipal Code Chapter 8.54, Noise Control, as well as any restrictions on hours during which construction can take place in the various jurisdictions, as applicable. The Project will not generate noise during ongoing operation. For the reasons described above, the Project will not result in generation of a substantial temporary or permanent increase in ambient noise levels in excess of standards established for the area. Page 36 East Valley Water District Water Main Seismic Retrofit Project Initial Study and Draft Mitigated Negative Declaration Issue XIII. Noise (Continued) Less Than Significant with Mitigation Incorporated Potentially Significant Impact Less Than Significant Impact No Impact b) Would the project result in generation of excessive groundborne vibration or groundborne noise levels? The Project is expected to result in groundborne vibration and groundborne noise at adjoining properties during Project construction. Groundborne vibration or groundborne noise generated during Project construction will take place during daytime hours and will be short-term. Ongoing Project operation will not generate groundborne vibration or groundborne noise. For these reasons, the Project will not result in the generation of excessive groundborne vibration or groundborne noise levels. Refer also to Issue XIII(a) above. c) For a project located within the vicinity of a private airstrip or an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project expose people residing or working in the project area to excessive noise levels? Less Than Significant with Mitigation Incorporated Potentially Significant Impact Less Than Significant Impact No Impact  The airport nearest the Project Site is the San Bernardino International Airport, located approximately one mile southerly of the Project area. Based on maps included in the San Bernardino County Airport Layout Plan Narrative Report (adopted November 2010 by the San Bernardino International Airport Authority), the Project Site does not lie within a compatibility zone or a noise compatibility contour of the San Bernardino International Airport. For these reasons, the Project will not expose people residing or working in the Project area to excessive noise levels related to airports. Issue XIV. Population and Housing Less Than Significant with Mitigation Incorporated a) Would the project induce substantial unplanned population growth in an area, either directly (for example, by proposing new homes and businesses) or indirectly (for example, through extension of road or other infrastructure)? Potentially Significant Impact Less Than Significant Impact No Impact  The Project is intended to improve resiliency of the water mains in the Project area during a seismic event. The Project does not provide an additional water supply and would not induce substantial unplanned growth in the area. Further, the Project would not result in a need for EVWD to hire Page 37 East Valley Water District Water Main Seismic Retrofit Project Initial Study and Draft Mitigated Negative Declaration additional employees. For these reasons, the Project does not have the potential to induce population growth in the area, either directly or indirectly. Issue XIV. Population and Housing (Continued) Less Than Significant Potentially Significant Impact with Mitigation Incorporated Less Than Significant Impactb) Would the project displace substantial numbers of existing people or housing, necessitating the No Impact construction of replacement housing elsewhere? The Project is located within existing paved streets, does not include the construction or destruction of any housing, and does not have the potential to displace any existing people or housing. Issue XV. Public Services a) Would the project result in substantial adverse physical impacts associated with the provision of new or physically altered governmental facilities, need for new or physically altered governmental facilities, the construction of which could cause Less Than Significant with Mitigation Incorporated significant environmental impacts, in order to maintain acceptable service ratios, response times, or other performance objectives for any of the public services: Potentially Significant Impact Less Than Significant Impact No Impact i) Fire protection? ii) Police protection? iii) Schools?                     iv) Parks? v) Other public facilities? i) The Project does not include any features or facilities that would require additional or enhanced fire protection resources. ii) The Project does not include any features or facilities that would require enhanced levels of police protection. iii) The Project does not have the potential to increase or decrease the area's population and would therefore not result in a greater or lesser demand for schools. The Project will not adversely impact any school. Page 38 East Valley Water District Water Main Seismic Retrofit Project Initial Study and Draft Mitigated Negative Declaration iv) The Project does not have the potential to increase or decrease the area's population, and therefore will not result in a greater or lesser demand for parks. The Project will not adversely impact any park. v) The Project will not adversely affect other public facilities. Issue XVI. Recreation Less Than Significant with Mitigation Incorporated a) Would the project increase the use of existing neighborhood and regional parks or other recreational facilities such that substantial physical deterioration of the facility would occur or be accelerated? Potentially Significant Impact Less Than Significant Impact No Impact  Construction and operation of the Project do not have the potential to increase or decrease the area's population, and would therefore not result in increased or decreased use of parks or other recreational facilities. Refer also to Issue XIV(a) herein. Less Than Significant Potentially Significant Impact with Mitigation Incorporated Less Than Significant Impact b) Does the project include recreational facilities or require the construction or expansion of recreational facilities which might have an adverse physical effect on the environment? No Impact  The Project does not include recreational facilities and will not require the construction or expansion of any recreational facilities. Issue XVII. Transportation Less Than Significant Potentially Significant Impact with Mitigation Incorporated Less Than Significant Impact a) Would the project conflict with a program, plan, ordinance, or policy addressing the circulation system, including transit, roadway, bicycle, and pedestrian facilities? No Impact  Minor, temporary impacts to traffic, such as temporary lane closures, are expected to occur during construction of the Project due to workers' vehicles and construction vehicles and equipment in the Project area; however, said impacts will be less than significant and short-term. Vehicle access to enter and exit properties adjacent to the pipeline construction will be maintained during construction, and the construction contractor will be required to maintain unobstructed access to emergency vehicles. Page 39 East Valley Water District Water Main Seismic Retrofit Project Initial Study and Draft Mitigated Negative Declaration Operation of the Project will not result in any impacts to transportation facilities. For these reasons, construction and operation of the Project will not conflict with a program, plan, ordinance, or policy addressing the circulation system. Issue XVII. Transportation (Continued) Less Than Significant Potentially Significant Impact with Mitigation Incorporated Less Than Significant Impact No Impact b) Would the project conflict or be inconsistent with CEQA Guidelines section 15064.3, subdivision (b)? Construction of the Project is expected to result in approximately ten workers' vehicles traveling to and from the Project area per day. For the purposes of this analysis, we have assumed that workers will commute a total of 40 miles per day each, round-trip, which results in a total of 400 vehicle miles traveled (VMT) per day during construction. This amount of daily VMT will only occur during Project construction and is not significant considering the existing traffic levels in the area and the short-term nature of construction. Operation of the Project will not result in any daily vehicle trips; therefore, no increase in VMT will result from operation of the Project. For these reasons, construction and operation of the Project will not conflict or be inconsistent with CEQA Guidelines section 15064.3(b). Less Than Significant Potentially Significant Impact with Mitigation Incorporated Less Than Significant Impact c) Would the project substantially increase hazards due to a geometric design feature (e.g., sharp curves or dangerous intersections) or incompatible uses (e.g., farm equipment)? No Impact  Road surfaces will be returned to preconstruction conditions after installation of the new pipelines. No road improvements are included in the Project. Therefore, construction and operation of the Project will not substantially increase hazards due to a geometric design feature or incompatible uses. Page 40 East Valley Water District Water Main Seismic Retrofit Project Initial Study and Draft Mitigated Negative Declaration Issue XVII. Transportation (Continued) Less Than Significant with Mitigation Incorporated Potentially Significant Impact Less Than Significant Impact No Impact d) Would the project result in inadequate emergency access? Access for vehicles to enter and exit properties adjacent to the pipeline construction will be maintained during construction, and the construction contractor will be required to maintain unobstructed access to emergency vehicles. For these reasons, the Project will not result in inadequate emergency access. Issue XVIII. Tribal Cultural Resources a) Would the project cause a substantial adverse change in the significance of a tribal cultural resource, defined in Public Resources Code section 21074 as either a site, feature, place, cultural Less Than Significant with Mitigation Incorporated landscape that is geographically defined in terms of the size and scope of the landscape, sacred place, or object with cultural value to a California Native American tribe, and that is: Potentially Significant Impact Less Than Significant Impact No Impact i) Listed or eligible for listing in the California Register of Historical Resources, or in a local register of historical resources as defined in Public Resources Code section 5020.1(k), or  ii) A resource determined by the lead agency, in its discretion and supported by substantial evidence, to be significant pursuant to criteria set forth in subdivision (c) of Public Resources Code section 5024.1? In applying the criteria set forth in subdivision (c) of Public Resources Code section 5024.1, the lead agency shall consider the significance of the resource to a California Native American tribe. i)The Project consists of replacing existing water main pipelines located within existing paved streets. The streets and underlying sediments have been previously disturbed during construction of the streets and existing utilities thereunder. There are no known tribal cultural resources located along the pipeline alignments. However, to avoid or reduce potential impacts upon tribal cultural resources that may be present in subsurface sediments, Mitigation Measure TCR-1 is incorporated into the Project. Page 41 East Valley Water District Water Main Seismic Retrofit Project Initial Study and Draft Mitigated Negative Declaration Mitigation Measure TCR-1 is summarized in Issue VIII(a)(2) below and is set forth in the Mitigation Monitoring and Reporting Program for the Project, a copy of which is included in Appendix A herein. With incorporation of Mitigation Measure TCR-1, the Project will not cause a substantial adverse impact upon a tribal cultural resource with cultural value to a California Native American tribe that is listed or eligible for listing in the California Register of Historical Resources or in a local register of historical resources. ii)On July 20, 2023, EVWD sent formal notification letters to Yuhaaviatam of San Manuel (formerly San Manuel Band of Mission Indians), Gabrieleño Band of Mission Indians – Kizh Nation, and Morongo Band of Mission Indians, informing the tribes of the Project and of the opportunity to request consultation on the Project with EVWD within 30 days after receipt of the notification letter. Yuhaaviatam of San Manuel Nation In response to the District’s notification letter, Yuhaaviatam of San Manuel Nation replied via email requesting copies of additional documentation pertaining to the Project. After receiving the requested documents, the tribe then requested that certain mitigation be included in the Project. Gabrieleño Band of Mission Indians – Kizh Nation In response to the District’s notification letter, Gabrieleño Band of Mission Indians – Kizh Nation requested to consult on the Project; however, the tribe did not respond to further communications from the District. Morongo Band of Mission Indians In response to the District’s notification letter, Morongo Band of Mission Indians submitted a response letter; however, the letter was received on September 20, 2023, sixty days after the formal notification was sent out. To avoid or reduce potential impacts upon tribal cultural resources that may be present in subsurface sediments, Mitigation Measure TCR-1 is incorporated into the Project. Mitigation Measure TCR-1 is summarized below and is set forth in the Mitigation Monitoring and Reporting Program for the Project, a copy of which is included in Appendix A herein. With incorporation of Mitigation Measure TCR-1, the Project will not cause a substantial adverse Page 42 East Valley Water District Water Main Seismic Retrofit Project Initial Study and Draft Mitigated Negative Declaration impact upon a significant tribal cultural resource with cultural value to a California Native American tribe. Mitigation Measure TCR-1: Tribal Cultural Resources The Yuhaaviatam of San Manuel Nation Cultural Resources Department (YSMN) shall be contacted, as detailed in Mitigation Measure CUL-1, of any pre-contact or historic-era cultural resources discovered during project implementation, and be provided information regarding the nature of the find, so as to provide Tribal input with regard to significance and treatment of the find. Should the find be deemed significant, as defined by CEQA, a cultural resources Monitoring and Treatment Plan shall be developed by the archaeologist, in coordination with YSMN, and all subsequent finds shall be subject to said plan. The Monitoring and Treatment Plan shall allow for a monitor to be present that represents YSMN for the remainder of the project, should YSMN elect to place a monitor onsite. Any and all archaeological/cultural documents created as a part of the project (isolate records, site records, survey reports, testing reports, etc.) shall be provided to East Valley Water District for dissemination to YSMN. EVWD will consult in good faith with YSMN throughout the project. Issue XIX. Utilities and Service Systems a) Would the project require or result in the relocation or construction of new or expanded water, Less Than Significant with Mitigation Incorporated Potentially Significant Impact Less Than Significant Impact wastewater treatment, or storm water drainage, electric power, natural gas, or telecommunications facilities, the relocation or construction of which could cause significant environmental effects? No Impact  The Project consists of replacement of existing water main pipelines, as described in Part 1(B) herein. The Project will not require or result in the relocation or construction of new or expanded water, wastewater treatment, storm water drainage, electric power, natural gas, or telecommunications facilities. Page 43 East Valley Water District Water Main Seismic Retrofit Project Initial Study and Draft Mitigated Negative Declaration Issue XIX. Utilities and Service Systems (Continued) Less Than Significant with Mitigation Incorporated Potentially Significant Impact Less Than Significant Impact b) Would the project have sufficient water supplies available to serve the project and reasonably foreseeable future development during normal, dry, and multiple dry years? No Impact  Water needed during construction, such as for dust control, will be available from EVWD's existing water supplies, and construction water demand will be less than significant and short-term. Operation of the Project will not result in an increase in water demand in the Project area. For these reasons, the Project has sufficient water supplies available to serve the Project and reasonably foreseeable future development during normal, dry, and multiple dry years. Less Than Significant with Mitigation Incorporated c) Would the project result in a determination by the wastewater treatment provider which serves or may serve the project that it has adequate capacity to serve the project's projected demand in addition to the provider's existing commitments? Potentially Significant Impact Less Than Significant Impact No Impact  The Project will not generate sanitary wastewater. Less Than Significant with Mitigation Incorporated Potentially Significant Impact Less Than Significant Impact d) Would the project generate solid waste in excess of state or local standards, or in excess of the capacity of local infrastructure, or otherwise impair the attainment of solid waste reduction goals? No Impact  Project operation will not generate solid waste. Small quantities of solid waste may be generated during Project construction; however, said quantities of solid waste would be minimal and would be recycled or accommodated by a local landfill. For these reasons, the project will not generate solid waste in excess of state or local standards or in excess of the capacity of local infrastructure. Further, the Project will not impair the attainment of solid waste reduction goals. Page 44 East Valley Water District Water Main Seismic Retrofit Project Initial Study and Draft Mitigated Negative Declaration Issue XIX. Utilities and Service Systems (Continued) Less Than Significant with Mitigation Incorporated Potentially Significant Impact Less Than Significant Impacte) Would the project comply with federal, state, and local management and reduction statutes and regulations related to solid waste? No Impact  The Project will comply with all federal, state, and local statutes and regulations related to solid waste. Refer also to Issue XIX(d) above. Issue XX. Wildfire If the Project is located in or near state responsibility areas or lands classified as very high fire hazard severity zones: Less Than Significant Potentially Significant Impact with Mitigation Incorporated Less Than Significant Impacta) Would the project substantially impair an adopted emergency response plan or emergency evacuation plan? No Impact  Based on maps available on the California Board of Forestry and Fire Protection State Responsibility Area Viewer, the Project is not located within or near a state responsibility area (SRA) or a very high fire hazard severity zone. The nearest very high fire hazard severity zone is located approximately two miles northerly of the Project. The Project does not have the potential to substantially impair an adopted emergency response plan or emergency evacuation plan. Less Than Significant with Mitigation Incorporated b) Due to slope, prevailing winds, or other factors, would the project exacerbate wildfire risks and thereby expose project occupants to pollutant concentrations from a wildfire or the uncontrolled spread of a wildfire? Potentially Significant Impact Less Than Significant Impact No Impact  The Project is located within existing paved streets within an urban area, is not located within or near a very high fire hazard severity zone or a State Responsibility Area, and will not exacerbate wildfire risks. Refer also to Issue XX(a) above. Page 45 East Valley Water District Water Main Seismic Retrofit Project Initial Study and Draft Mitigated Negative Declaration Issue XX. Wildfire (Continued) c) Would the project require the installation or maintenance of associated infrastructure (such as roads, fuel breaks, emergency water sources, power lines, or other utilities) that may exacerbate fire risk or that may result in temporary or ongoing impacts to the environment? Less Than Significant with Mitigation Incorporated Potentially Significant Impact Less Than Significant Impact No Impact  The Project is located within existing paved streets within an urban area and is not located within or near a very high fire hazard severity zone or a State Responsibility Area. Further, the Project does not require the installation or maintenance of associated infrastructure that will exacerbate fire risk or result in temporary or ongoing impacts to the environment related to fire risk. Refer also to Issue XX(a) above. Less Than Significant with Mitigation Incorporated d) Would the project expose people or structures to significant risks, including downslope or downstream flooding or landslide, as a result of runoff, post-fire slope instability, or drainage changes? Potentially Significant Impact Less Than Significant Impact No Impact  The Project Site is relatively flat and, after completion of construction, disturbed surfaces will be returned to preconstruction conditions. Construction and operation of the Project will not expose people or structures to significant risks, including downslope or downstream flooding or landslide as a result of runoff, post-fire slope instability, or drainage changes. Issue XXI. Mandatory Findings of Significance a) Does the project have the potential to substantially degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self- sustaining levels, threaten to eliminate a plant or animal community, substantially reduce the number or restrict the range of a rare or endangered plant or animal, or eliminate important examples of the major periods of California history or prehistory? Less Than Significant with Mitigation Incorporated Potentially Significant Impact Less Than Significant Impact No Impact   Biological Resources As described in Issue IV herein, the Project Site is located within existing paved streets in an urban setting, surrounded by residential and commercial uses and does not contain any habitat suitable for sensitive species. Although a portion of the pipeline to be replaced within Baseline Street crosses Page 46 East Valley Water District Water Main Seismic Retrofit Project Initial Study and Draft Mitigated Negative Declaration Warm Creek, the pipeline will be installed beneath the creek using trenchless technology, avoiding contact with the creek. After installation of the replacement pipelines, all ground surfaces will be returned to preconstruction conditions. For these reasons, the Project will not adversely impact any fish or wildlife species or habitats thereof.  Archaeological and Historical Resources As described in Issue V herein, the Project site has been previously disturbed by installation of the existing streets and underlying utilities, such as pipelines. There are no known historical or archaeological resources located within the Project Site; however, to avoid or reduce potential impacts upon any previously undiscovered historical or archaeological resources that may be uncovered during Project construction, Mitigation Measure CUL-1 is incorporated into the Project. Mitigation Measure CUL-1 is set forth in the Mitigation Monitoring and Reporting Program for the Project, a copy of which is attached to the Mitigated Negative Declaration included in Appendix A herein. With incorporation of Mitigation Measure CUL-1, the Project will not eliminate important examples of the major periods of California history.  Paleontological Resources As described in Issue VII(f) herein, there are no known paleontological resources present on the Project Site. To avoid adverse impacts upon any previously undiscovered paleontological resources that may be present in subsurface soils at the Project Site, Mitigation Measure PALEO-1 is incorporated into the Project. Mitigation Measure PALEO-1 is set forth in the Mitigation Monitoring and Reporting Program for the Project, a copy of which is included in Appendix A herein. With incorporation of Mitigation Measure PALEO-1, the Project will not eliminate important examples of the major periods of California prehistory. Page 47 East Valley Water District Water Main Seismic Retrofit Project Initial Study and Draft Mitigated Negative Declaration Issue XXI. Mandatory Findings of Significance (Continued) b) Does the project have impacts that are individually limited, but cumulatively considerable? Less Than Significant with Mitigation Incorporated Potentially Significant Impact Less Than Significant Impact ("Cumulatively considerable" means that the incremental effects of a project are considerable when viewed in connection with the effects of past projects, the effects of other current projects, and the effects of probable future projects.) No Impact  None of the impacts or potential impacts of the Project are cumulatively considerable. Less Than Significant Potentially Significant Impact with Mitigation Incorporated Less Than Significant Impactc) Does the project have environmental effects which will cause substantial adverse effects on human beings, either directly or indirectly? No Impact  As described herein, none of the environmental effects of the Project will cause substantial adverse effects on human beings, either directly or indirectly. Page 48 PART 3 REFERENCES AND SOURCES Water Main Seismic Retrofit Project Initial Study and Draft Mitigated Negative Declaration PART 3 - REFERENCES AND SOURCES • • • • • • • California Air Resources Board Website for California Ambient Air Quality Standards, www.arb.ca.gov/resources/california-ambient-air-quality-standards California Board of Forestry and Fire Protection State Responsibility Area Viewer, bof.fire.ca.gov/ projects-and-programs/state-responsibility-area-viewer California Department of Conservation, Division of Land Resources Protection, California Important Farmland Finder, https://maps.conservation.ca.gov/DLRP/CIFF California Code of Regulations, Title 14, Division 6, Chapter 3; Guidelines for Implementation of the California Environmental Quality Act, Section 15000 et seq; as amended December 28, 2018 California Department of Conservation Tsunami Program Website, conservation.ca.gov/cgs/tsunami/maps California Department of Toxic Substances Control Website, EnviroStor Database, www.envirostor.dtsc.ca.gov/public California Department of Transportation California Scenic Highway Mapping System Website, www.dot.ca.gov/programs/design/lap-landscape-architecture-and-community-livability/lap-liv-i- scenic-highways • • • California Emissions Estimator Model® (CalEEMod) Software, Version 2022.1.1.7, online at caleemod.com City of Highland Municipal Code, codepublishing.com/CA/Highland, updated through January 10, 2023 City of San Bernardino Code of Ordinances, codelibrary/amlegal.com/codes/sanbernardinoca/latest/sanbernardino_ca/0-0-0-1, updated through March 15, 2023 • • Federal Emergency Management Agency (FEMA) Map Service Center Website, www.msc.fema.gov Fire Hazard Severity Zone Viewer, Fire Resource and Assessment Program, California Department of Forestry and Fire Protection, https://frap.fire.ca.gov • • • Google Earth Pro, Version 7.3.6.9345 Office of the State Fire Marshal Website, osfm.fire.ca.gov San Bernardino County Code of Ordinances, last updatedcodelibrary/amlegal.com/codes/sanbernardino/latest/sanberncty_ca/0-0-0-146479, February 28, 2023 •San Bernardino County Countywide Plan, County Policy Plan, September 2022, at countywideplan.com/resources • • South Coast Air Quality Management District Website, www.aqmd.gov State Water Resources Control Board Website, www.waterboards.ca.gov/waterboards_map.html Page 49 Water Main Seismic Retrofit Project Initial Study and Draft Mitigated Negative Declaration • • • Sustainable Groundwater Management Act (SGMA) Groundwater Management Website, water.ca.gov/Programs/Groundwater-Management/SGMA-Groundwater-Management United States Environmental Protection Agency Website for National Ambient Air Quality Standards, www.epa.gov/criteria-air-pollutants Upper Santa Ana River Watershed 2020 Integrated Regional Urban Water Management Plan, Water Systems Consulting, Inc. and Woodard & Curran, June 2021 Page 50 FIGURES HIGHLAND AVE. PACIFIC ST. BASELINE ST. PACIFIC ST. ANSON ST. BYRON ST. FISHER ST. E. AMANDA ST. E. BESSANT ST. E. BESSANT ST. JANE ST. WARM CREEK INDEPENDENT PL. ELMO DR. WALKER ST. WARM CREEK BASELINE ST. APPENDIX A DRAFT MITIGATED NEGATIVE DECLARATION AND MITIGATION MONITORING AND REPORTING PROGRAM EAST VALLEY WATER DISTRICT WATER MAIN SEISMIC RETROFIT PROJECT DRAFT MITIGATED NEGATIVE DECLARATION Project:EVWD's Water Main Seismic Retrofit Project (the Project) consists of the replacement of approximately 35,000 linear feet (LF) of existing potable water main pipelines that are considered susceptible to damage due to ground shaking from earthquakes. The water main pipelines will be replaced with ductile iron pipe, incorporating special joints where needed, to improve resilience of the pipelines in case of a seismic event. A more detailed description of the Project is included in the Project Initial Study. A copy of the Project Initial Study is available for review at East Valley Water District's office, located at the address referenced below. Location:The Project is located within public street rights-of-way within the City of Highland, the City of San Bernardino, and within an unincorporated portion of the County of San Bernardino, in the following streets: Pacific Street, Dwight Way, E. Bessant Street, Independent Place, Elmo Drive, Yates Street, Glasgow Avenue, Anson Street, Del Rosa Drive, Elmwood Road, Del Rosa Avenue, Osbun Road, Byron Street, Fisher Street, E. Amanda Street, Jane Street, Walker Street, Sterling Avenue, and Baseline Street. Refer also to Figures 1, 2, and 3 in the Project Initial Study, which is available for review at the District's office located at 31111 Greenspot Road, Highland, CA 92346. Entity:East Valley Water District The District's Board of Directors, having conducted a careful and independent review of the Initial Study for the Project, having reviewed the written comments received prior to the public meeting of the Board, and having heard at a public meeting of the Board the comments of any and all concerned persons or entities, including the recommendation of District staff, does hereby find and declare that the Project will not have a significant effect on the environment. A brief statement of the reasons supporting the Board's findings is as follows: Construction and operation of the Project as modified will not result in significant adverse impacts upon any threatened or endangered species of plants or animals, nor will it result in damage to or destruction of any significant examples of California history or prehistory or tribal cultural resources. Potential impacts related to historical/archaeological/paleontological/tribal cultural resources will be avoided or reduced by adhering to the terms of a Mitigation Monitoring and Reporting Program (see Exhibit A, attached, which is incorporated herein by reference) throughout construction of the Project. The Board of Directors hereby finds that the Mitigated Negative Declaration reflects its independent judgment. The Initial Study was prepared by Krieger & Stewart, the District's Consulting Engineer for this project. The Initial Study may be viewed at the office of the East Valley Water District located at 31111 Greenspot Road, Highland, CA 92346. Date:_____________________ Michael Moore General Manager/CEO EAST VALLEY WATER DISTRICT East Valley Water District Water Main Seismic Retrofit Project Mitigated Negative Declaration Page 1 of 1 MITIGATION MONITORING AND REPORTING PROGRAM EXHIBIT A TO THE MITIGATED NEGATIVE DECLARATION Section I – Introduction Section 21081.6 of the California Environmental Quality Act (CEQA) requires that a mitigation monitoring program be prepared prior to the approval of any project which incorporates mitigation measures as a condition of approval. Mitigation measures are generally adopted to reduce the potentially significant adverse environmental impacts of a project to a level that is less than significant. The mitigation monitoring program must ensure compliance with mitigation measures prior to and during project construction (and, if applicable, during project operation). Since the project considered by the Initial Study for the East Valley Water District's Water Main Seismic Retrofit Project (Project) incorporates mitigation measures as a condition of approval, this mitigation monitoring and reporting program has been prepared and incorporated into the Mitigated Negative Declaration for the Project. Section II – Historical and Archaeological Resources Mitigation Measures and Mitigation Monitoring and Reporting Program As discussed in Issue V of the Project Initial Study, the Project would not result in an adverse impact upon any known historical or archaeological resources (cultural resources). This Mitigation Monitoring and Reporting Program is intended to avoid or reduce the potential for impacts by the Project upon previously- undiscovered cultural resources that may be present in subsurface soil deposits by specifying methods and procedures for avoiding or reducing such impacts. The following mitigation measures (CUL-1 and CUL-2) will be implemented in order to ensure that construction of Project facilities does not result in significant adverse impacts upon any previously- undiscovered cultural resources that may be uncovered during Project construction. Each measure is attended by a notation of the party responsible for its implementation and of the period for which it will be in effect. East Valley Water District Water Main Seismic Retrofit Project Mitigation Monitoring and Reporting Program Page 1 of 4 CUL-1: Cultural Resources In the event that cultural resources are discovered during Project activities, all work in the immediate vicinity of the find (within a 60-foot buffer) shall cease and a qualified archaeologist meeting Secretary of Interior standards shall be hired to assess the find. Work on the other portions of the Project outside the buffered area may continue during this assessment period. Additionally, the Yuhaaviatam of San Manuel Nation Cultural Resources Department (YSMN) shall be contacted, as detailed within Mitigation TCR-1, regarding any pre-contact and/or historic-era finds and be provided information after the archaeologist makes an initial assessment of the nature of the find, so as to provide Tribal input with regard to significance and treatment of the find. If significant pre-contact and/or historic-era cultural resources, as defined by CEQA, are discovered and avoidance cannot be ensured, the archaeologist shall develop a Monitoring and Treatment Plan, the drafts of which shall be provided to YSMN for review and comment, as detailed within Mitigation Measure TCR-1. The archaeologist shall monitor the remainder of Project construction and implement the Monitoring and Treatment Plan accordingly. Responsible Party: EVWD Project Manager Implementation Period: During Ground Disturbing Activities CUL-2: Human Remains In the event that any human remains or funerary objects are encountered during any activities associated with Project construction, the construction contractor shall halt or divert all work within a 100-foot radius of the find and will immediately notify the San Bernardino County Coroner’s Office and East Valley Water District (EVWD). Construction activities will not resume until EVWD notifies the construction contractor to resume construction activities. California Health and Safety Code Section 7050.5 will be enforced for the duration of the Project. Responsible Party: EVWD Project Manager Implementation Period: During Ground Disturbing Activities Section III – Paleontological Resources Mitigation Measures and Mitigation Monitoring and Reporting Program As discussed in Issue VII of the Project Initial Study, there are no known paleontological resources present on or adjacent to the Project site. This Mitigation Monitoring and Reporting Program is intended to avoid or reduce the potential for impacts by the Project upon previously-undiscovered paleontological resources East Valley Water District Water Main Seismic Retrofit Project Mitigation Monitoring and Reporting Program Page 2 of 4 that may be present in subsurface soil deposits by specifying methods and procedures for avoiding or reducing such impacts. The following mitigation measure (PALEO-1) will be implemented in order to ensure that construction of Project facilities does not result in significant adverse impacts upon any previously-undiscovered paleontological resources that may be uncovered during Project construction. The measure is attended by a notation of the party responsible for its implementation and of the period for which it will be in effect. PALEO-1:Paleontological Resources The following measures will be implemented to protect any paleontological resources uncovered during ground disturbance during Project construction: ￿ ￿ ￿ If a potential paleontological resource is uncovered during Project construction, all work within a 50-foot radius of the discovery shall be halted until a qualified paleontologist evaluates the nature and significance of the find. If the qualified paleontologist determines that a specimen uncovered during Project construction is potentially significant, then all future ground-disturbing actions associated with the Project will be monitored by a qualified paleontological monitor. Specimens recovered from the Project site by the qualified paleontological monitor will be, in accordance with standard paleontological practice, identified and curated at a repository with permanent retrievable storage that will allow for additional research in the future. Responsible Party: EVWD Project Manager Implementation Period: During (and possibly after) Ground Disturbing Activities Section IV – Tribal Cultural Resources Mitigation Measures and Mitigation Monitoring and Reporting Program As discussed in Issue XVIII of the Project Initial Study, there are no known tribal cultural resources or other cultural resources on the Project site, and the Project would not result in an adverse impact upon any known tribal cultural resources. This Mitigation Monitoring and Reporting Program is intended to avoid or reduce the potential for impacts by the Project upon previously-undiscovered tribal cultural resources that may be present in subsurface soil deposits by specifying methods and procedures for avoiding or reducing such impacts. East Valley Water District Water Main Seismic Retrofit Project Mitigation Monitoring and Reporting Program Page 3 of 4 The following mitigation measure (TCR-1) will be implemented in order to ensure that construction of Project facilities does not result in significant adverse impacts upon any previously-undiscovered tribal cultural resources that may be uncovered during Project construction. The measure is attended by a notation of the party responsible for its implementation and of the period for which it will be in effect. TCR-1: Tribal Cultural Resources The Yuhaaviatam of San Manuel Nation Cultural Resources Department (YSMN) shall be contacted, as detailed in Mitigation Measure CUL-1, of any pre-contact or historic-era cultural resources discovered during Project implementation, and be provided information regarding the nature of the find, so as to provide Tribal input with regard to significance and treatment of the find. Should the find be deemed significant, as defined by CEQA, a cultural resources Monitoring and Treatment Plan shall be developed by the archaeologist, in coordination with YSMN, and all subsequent finds shall be subject to said plan. The Monitoring and Treatment Plan shall allow for a monitor to be present that represents YSMN for the remainder of the Project, should YSMN elect to place a monitor onsite. Any and all archaeological/cultural documents created as a part of the Project (isolate records, site records, survey reports, testing reports, etc.) shall be provided to East Valley Water District for dissemination to YSMN. EVWD will consult in good faith with YSMN throughout the Project. Responsible Party: EVWD Project Manager Implementation Period: During Project Construction East Valley Water District Water Main Seismic Retrofit Project Mitigation Monitoring and Reporting Program Page 4 of 4 APPENDIX B AIR QUALITY CALCULATIONS Water Main Seismic Retrofit Project Summary Report, 4/11/2023 Water Main Seismic Retrofit Project Summary Report Table of Contents 1. Basic Project Information 1.1. Basic Project Information 1.2. Land Use Types 1.3. User-Selected Emission Reduction Measures by Emissions Sector 2. Emissions Summary 2.1. Construction Emissions Compared Against Thresholds 2.4. Operations Emissions Compared Against Thresholds 6. Climate Risk Detailed Report 6.2. Initial Climate Risk Scores 6.3. Adjusted Climate Risk Scores 7. Health and Equity Details 7.3. Overall Health & Equity Scores 7.5. Evaluation Scorecard 1 / 6 Water Main Seismic Retrofit Project Summary Report, 4/11/2023 1. Basic Project Information 1.1. Basic Project Information Data Field Value Project Name Construction Start Date Operational Year Lead Agency Land Use Scale Analysis Level for Defaults Windspeed (m/s) Precipitation (days) Location Water Main Seismic Retrofit Project 8/1/2023 2023 East Valley Water District Plan/community County 2.50 11.2 34.12570921240665, -117.25116137354016 County San Bernardino-South Coast HighlandCity Air District South Coast AQMD South CoastAir Basin TA Z 5177 EDFZ 10 Electric Utility Gas Utility Southern California Edison Southern California Gas 2022.1.1.7App Version 1.2. Land Use Types Land Use Subtype Size Unit Lot Acreage Building Area (sq ft) Landscape Area (sq Special Landscape Population Description ft)Area (sq ft) 2 / 6 Water Main Seismic Retrofit Project Summary Report, 4/11/2023 Apartments Mid Rise NaN Dwelling Unit 223 0.00 9,711,843 —53,000 — 1.3. User-Selected Emission Reduction Measures by Emissions Sector No measures selected 2. Emissions Summary 2.1. Construction Emissions Compared Against Thresholds Criteria Pollutants (lb/day for daily, ton/yr for annual) and GHGs (lb/day for daily, MT/yr for annual) Un/Mit.TOG — ROG — NOx — CO — SO2 — PM10E — PM10D PM10T PM2.5E PM2.5D PM2.5T BCO2 NBCO2 CO2T CH4 — N2O — R CO2e —Daily,————————— Summer (Max) Unmit.1.42 — 1.19 — 8.13 — 8.37 — 0.03 — 0.32 — 0.00 — 0.32 — 0.29 — 0.00 — 0.29 — — — 2,994 — 2,994 — 0.12 — 0.02 — — — 3,004 —Daily, Winter (Max) Unmit.1.42 — 1.19 — 8.13 — 8.37 — 0.03 — 0.32 — 0.00 — 0.32 — 0.29 — 0.00 — 0.29 — — — 2,994 — 2,994 — 0.12 — 0.02 — — — 3,004 —Average Daily (Max) Unmit.0.15 — 0.12 — 0.85 — 0.87 — < 0.005 0.03 0.00 — 0.03 — 0.03 — 0.00 — 0.03 — — — 312 — 312 — 0.01 — < 0.005 — — — 313 —Annual (Max) —— Unmit.0.03 0.02 0.15 0.16 < 0.005 0.01 0.00 0.01 0.01 0.00 0.01 —51.6 51.6 < 0.005 < 0.005 —51.8 2.4. Operations Emissions Compared Against Thresholds Criteria Pollutants (lb/day for daily, ton/yr for annual) and GHGs (lb/day for daily, MT/yr for annual) Un/Mit.TOG ROG NOx CO SO2 PM10E PM10D PM10T PM2.5E PM2.5D PM2.5T BCO2 NBCO2 CO2T CH4 N2O R CO2e 3 / 6 Water Main Seismic Retrofit Project Summary Report, 4/11/2023 Daily,—————————————————— Summer (Max) Unmit.— — — — — — — — — — — — 0.00 — — — — — 0.00 — — — 6,381 — — — — — — — — — 0.00 — — —Daily, Winter (Max) Unmit.0.00 — 0.00 — 0.00 — 0.00 — 0.00 — 0.00 — 0.00 — 0.00 — 0.00 — 0.00 — 0.00 — 6,381 — 0.00 — 6,381 — 638 — 0.00 — 0.00 — 22,326 —Average Daily (Max) Unmit.— — — — — — — — — — — — — — — — — — — — — — 6,381 — — — — — — — — — — — — —Annual (Max) Unmit.———————————1,056 —————— 6. Climate Risk Detailed Report 6.2. Initial Climate Risk Scores Climate Hazard Temperature and Extreme Heat Extreme Precipitation Sea Level Rise Exposure Score Sensitivity Score Adaptive Capacity Score Vulnerability Score 3 0 0 N/A N/A N/A N/A N/A N/A N/A N/A N/A 1 N/A 0 N/A 0 Wildfire 1 0 0 Flooding N/A N/A N/A 0 N/A N/A N/A 0 N/A N/A N/A 0 Drought Snowpack Reduction Air Quality Degradation 4 / 6 Water Main Seismic Retrofit Project Summary Report, 4/11/2023 The sensitivity score reflects the extent to which a project would be adversely affected by exposure to a climate hazard. Exposure is rated on a scale of 1 to 5, with a score of 5 representing the greatest exposure. The adaptive capacity of a project refers to its ability to manage and reduce vulnerabilities from projected climate hazards. Adaptive capacity is rated on a scale of 1 to 5, with a score of 5 representing the greatest ability to adapt. The overall vulnerability scores are calculated based on the potential impacts and adaptive capacity assessments for each hazard. Scores do not include implementation of climate risk reduction measures. 6.3. Adjusted Climate Risk Scores Climate Hazard Temperature and Extreme Heat Extreme Precipitation Sea Level Rise Exposure Score Sensitivity Score Adaptive Capacity Score Vulnerability Score 3 1 1 3 N/A 1 N/A 1 N/A 1 N/A 2 Wildfire 1 1 1 2 Flooding N/A N/A N/A 1 N/A N/A N/A 1 N/A N/A N/A 1 N/A N/A N/A 2 Drought Snowpack Reduction Air Quality Degradation The sensitivity score reflects the extent to which a project would be adversely affected by exposure to a climate hazard. Exposure is rated on a scale of 1 to 5, with a score of 5 representing the greatest exposure. The adaptive capacity of a project refers to its ability to manage and reduce vulnerabilities from projected climate hazards. Adaptive capacity is rated on a scale of 1 to 5, with a score of 5 representing the greatest ability to adapt. The overall vulnerability scores are calculated based on the potential impacts and adaptive capacity assessments for each hazard. Scores include implementation of climate risk reduction measures. 7. Health and Equity Details 7.3. Overall Health & Equity Scores Metric Result for Project Census Tract CalEnviroScreen 4.0 Score for Project Location (a)83.0 6.00 Ye s Ye s No Healthy Places Index Score for Project Location (b) Project Located in a Designated Disadvantaged Community (Senate Bill 535) Project Located in a Low-Income Community (Assembly Bill 1550) Project Located in a Community Air Protection Program Community (Assembly Bill 617) 5 / 6 Water Main Seismic Retrofit Project Summary Report, 4/11/2023 a: The maximum CalEnviroScreen score is 100. A high score (i.e., greater than 50) reflects a higher pollution burden compared to other census tracts in the state. b: The maximum Health Places Index score is 100. A high score (i.e., greater than 50) reflects healthier community conditions compared to other census tracts in the state. 7.5. Evaluation Scorecard Health & Equity Evaluation Scorecard not completed. 6 / 6 East Valley Water District Resolution 2023.19 Page 1 of 3 RESOLUTION 2023.19 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT ADOPTING A MITIGATED NEGATIVE DECLARATION AND MITIGATED MONITORING AND REPORTING PROGRAM FOR THE WATER MAIN SEISMIC RETROFIT PROJECT WHEREAS, East Valley Water District (“District”) is a county water district organized and operating pursuant to California Water Code Section 30000 et seq.; and WHEREAS, the District is the lead agency, pursuant to the California Environmental Quality Act (CEQA) (Public Resources Code §§ 21000 et seq.) and CEQA Guidelines (14 California Code of Regulations §§ 15000 et seq.), for the proposed Water Main Seismic Retrofit (“WMSR”) Project; and WHEREAS, the District's WMSR Project consists of the replacement of approximately 35,000 linear feet (“LF”) of existing potable water main pipelines that are considered susceptible to damage due to ground shaking from earthquakes. The water main pipelines will be replaced with ductile iron pipe, incorporating special joints where needed, to improve resilience of the pipelines in case of a seismic event; and WHEREAS, District staff determined that the WMSR Project is considered a “project” subject to the requirements of CEQA and prepared an Initial Study; and WHEREAS, based on the Initial Study, which concluded that the WMSR Project will not have a significant impact on the environment after mitigation, District staff determined that a Mitigated Negative Declaration (“MND”) should be prepared for the WMSR Project; and WHEREAS, an MND (State Clearinghouse Number 2023100889) was prepared for the WMSR Project pursuant to CEQA and the State CEQA Guidelines; and WHEREAS, pursuant to CEQA, the District made the Draft Initial Study (“IS”)/MND available to the public and all interested, responsible, and trustee agencies for review and comment for at least 30 days by filing a Notice of Intent (“NOI”) to Adopt an MND with the State Clearinghouse and filing an NOI with San Bernardino County Clerk, posting the NOI and the Draft IS/MND on the District’s website at www.eastvalley.org, and making hard copies of the IS/MND available at the District’s office; and WHEREAS, the comment period began on October 30, 2023, and ended on November 29, 2023; and WHEREAS, the District received no comments from the public, nor any responsible, trustee, and interested agencies, on the Draft IS/MND; and WHEREAS, the District’s Board of Directors (“Board”) has reviewed the Final IS/MND, Mitigation Monitoring and Reporting Program (“MMRP”) and all of the relevant information contained in the administrative record for the WMSR Project; and East Valley Water District Resolution 2023.19 Page 2 of 3 WHEREAS, all other legal prerequisites to the adoption of this Resolution have occurred. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of East Valley Water District on the basis of substantial evidence and based upon the whole record, as follows: 1. The above recitals are incorporated herein by reference. 2. As the decision-making body for the District, which is the lead agency under CEQA, the Board has reviewed and considered the information contained in the Final IS/MND, the MMRP, and administrative record, together with all oral and written comments received during the public review process. The Board finds that the Final IS/MND and MMRP prepared for the WMSR Project contain a complete and accurate reporting of the environmental impacts associated with the WMSR Project. The documents have been completed in compliance with CEQA and the State CEQA Guidelines. 3. The Board hereby adopts the Final IS/MND for the WMSR Project pursuant to Public Resources Code 21080, subdivision (c) (2). 4. Pursuant to Public Resources Code section 21081.6, the Board hereby approves and adopts the MMRP prepared for the WMSR Project and attached to this Resolution as Exhibit “A”. 5. The Board hereby approves the Water Main Seismic Retrofit Project as described in the Final IS/MND. 6. A copy of the Final IS/MND, MMRP, and all other documents and materials that constitute the record of proceedings on which these findings are based are located at: 31111 Greenspot Road, Highland, CA 92346. The Custodian of records is the District’s Engineering Department. 7. The Board directs and authorizes staff to file a Notice of Determination with the County of San Bernardino. ADOPTED this 13th day of December, 2023. AYES: NOES: ABSTAIN: ABSENT: _______________________________ Phillip R. Goodrich Board President East Valley Water District Resolution 2023.19 Page 3 of 3 December13, 2023 I HEREBY CERTIFY that the foregoing is a full, true, and correct copy of Resolution 2023.19 adopted by the Board of Directors of East Valley Water District at its Regular Meeting held December 13, 2023. _______________________________ Michael Moore Board Secretary ATTEST: _______________________________ Michael Moore Board Secretary Agenda Item #5b December 13, 20231 Meeting Date: December 13, 2023 Agenda Item #5d Discussion Item Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Consider the purchase and installation of Granular Activated Carbon for the District’s Surface Water Treatment Plant 134 RECOMMENDATION That the Board of Directors authorize the General Manager/CEO to approve the purchase and installation of carbon from Carbon Activated Corp, USA in the amount of $125,724.00. BACKGROUND / ANALYSIS East Valley Water District’s (District) Surface Water Treatment Plant 134 (Plant 134) is a critical plant for production of potable water for District customers. Plant 134 was recently upgraded with six Granular Activated Carbon (GAC) filters to improve the removal of organic compounds in the treated water. Organic compounds have been increasing due to variability in water quality from the Santa Ana River. The filters have been successful in reducing an average of 35% of the organic compounds in the treated water. The six (6) GAC filters each hold approximately 20,000 lbs. of carbon that require periodic replacement depending on the influent water quality. The District planned to replace half of the GAC filters each year. Three (3) GAC filters were budgeted and replaced August 2023. Due to running Plant 134 at high flows through the summer months and the poor influent water quality, the carbon has been exhausted more rapidly than anticipated. The remaining three (3) GAC filters are now in need of replacement to ensure reliable operation of Plant 134. Staff contacted three vendors for quotes to replace and install new carbon. Two vendors responded with written quotes and one vendor declined to propose. Carbon Activated Corp. USA is the lowest responsible bidder. Carbon Activated Corp. USA $117,354 Calgon Carbon $124,800 Carbon Supply Inc No price provided Quotes do not include Sales Tax Agenda Item #5b December 13, 20232 Meeting Date: December 13, 2023 Agenda Item #5b Discussion Item Staff recommends selecting Carbon Activated Corp. USA for the GAC replacement and installation. AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability A. Practice Transparent and Accountable Fiscal Management IV - Promote Planning, Maintenance and Preservation of District Resources A. Develop Projects and Programs to Ensure Safe and Reliable Services REVIEW BY OTHERS This agenda item has been reviewed by the Executive Management Team. FISCAL IMPACT The fiscal impact associated with the purchase and installation of carbon including tax is $125,724.00. The Operations budget will be amended at mid-year accordingly. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Patrick Milroy Operations Manager ATTACHMENTS Carbon Activated Corp, USA quote for GAC change out and installation Quotation Date 10/30/2023 Quotation No. 8720 Name / Address EAST VALLEY WATER DISTRICT 31111 GREENSPOT ROAD HIGHLAND, CA 92346 Ship To EAST VALLEY WATER DISTRICT 4588 EAST HIGHLAND AVENUE HIGHLAND, CA Terms NET 30 valid Until 11/29/2023 Rep CAC Ship Via CAC FOB PRE-PAID Attention To MCHAEL HURST THANK YOU FOR YOUR BUSINESS Total CARBON ACTIVATED CORP. USA 2250 SOUTH CENTRAL AVE, COMPTON,CA 90220 Item Description Ordered Rate Amount 321 REMOVE, REPLACE AND BACKWASH MEDIA WITH 60000 LBS OF EACH ACTIVATED CARBON COAL BASE 12X40 MESH 3 3,118.00 9,354.00 020 ACTIVATED CARBON COAL BASE 12X40 MESH 60,000 1.80 108,000.00T Sales Tax 7.75% 8,370.00 8.2.1 F7 N/C $125,724.00 Agenda Item #5e December 13, 20231 Meeting Date: December 13, 2023 Agenda Item #5e Discussion Item 9 4 2 Regular Board Meeting with Closed Session TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Consider Approval of Agreement No. 2023.14 for Pretreatment/FOG Inspection and Environmental Compliance Services with EEC Environmental RECOMMENDATION That the Board of Directors authorize the General Manager/CEO to negotiate and execute Agreement No. 2023.14 for Pretreatment/FOG Inspection and Environmental Compliance Services with EEC Environmental for an annual maximum cost of $75,000 for three years with the option to extend for an additional two years. BACKGROUND / ANALYSIS The District adopted Sewer Ordinance No. 404 at the March 22, 2023 Board meeting, which updated the District’s Sewer Ordinance and established the District’s Source Control/Pretreatment Program (Program) in preparation for the operations of Sterling Natural Resource Center (SNRC). A Program is a requirement by the Regional Water Quality Control Board for all wastewater treatment plants. The Program is intended to protect treatment processes and the effluent water quality of SNRC by controlling source level discharges that could have negative impacts to plant operations or pass through to the effluent water, which will be recharged at the Weaver Basins, potentially contaminating the groundwater basin. A Program requirement requires inspection of dischargers into the District’s sewer collection system. Inspection of industrial dischargers and fats, oils, and grease dischargers has historically been performed by the City of San Bernardino. The District currently does not have the in-house capabilities to perform the required inspections. In October 2023, staff prepared and advertised a Request for Proposals (RFP) for Pretreatment/FOG Inspections and Environmental Compliance Services in accordance with District Purchasing Policy 7.1. The advertisement was posted on the District's website and staff sent the RFP to five consultants who perform similar services in Southern California. On November 9, staff received one proposal in response to the RFP from EEC Environmental. Staff performed a review of the proposal and determined the proposed services met the requirements of the RFP and the costs were reasonable. Agenda Item #5e December 13, 20232 Meeting Date: December 13, 2023 Agenda Item #5e Discussion Item 9 4 2 The services proposed by EEC Environmental includes: 1. General coordination with the Districts Water and Wastewater Compliance Supervisor, 2. Data management of the Permit and Inspection Database (SwiftComply), 3. Grease-Removal Equipment Inspections of approximately 110 Food Service Establishments, 4. Staff training, 5. Plan/project reviews of potential new dischargers, and 6. Environmental Compliance Support. The EEC Environmental proposal and draft agreement are attached to this staff report for reference. Staff attempted to reach out to the other contacted consultants who did not provide a proposal in response to the RFP. One of the contacted firms described the District’s proximity to their existing inspectors as a challenge and they did not feel they could provide adequate inspection services with their existing staff. AGENCY GOALS AND OBJECTIVES I - Implement Effective Solutions Through Visionary Leadership A. Identify Opportunities to Optimize Natural Resources IV - Promote Planning, Maintenance and Preservation of District Resources A. Develop Projects and Programs to Ensure Safe and Reliable Services REVIEW BY OTHERS This agenda item has been reviewed by the Executive Management Team. FISCAL IMPACT The first-year contract costs are included in the current fiscal year budget. Funding for subsequent years will be subject to Board’s approval of future fiscal year budgets. Agenda Item #5e December 13, 20233 Meeting Date: December 13, 2023 Agenda Item #5e Discussion Item 9 4 2 Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Rocky Welborn Water Reclamation Manager ATTACHMENTS Draft Agreement No. 2023.14 EEC Environmental Proposal EAST VALLEY WATER DISTRICT AGREEMENT NO. 2023.14 FOR PROFESSIONAL SERVICES WITH EEC ENVIRONMENTAL THIS AGREEMENT is made this 13 day of December 2023, by and between the EAST VALLEY WATER DISTRICT, a County Water District organized and operating pursuant to California Water Code Section 30000 et seq. (hereinafter referred to as the “DISTRICT”), and EEC Environmental, a Corporation (hereinafter referred to as “CONTRACTOR”). RECITALS WHEREAS, the DISTRICT desires to contract with CONTRACTOR to provide services for Pretreatment/FOG Inspection and Environmental Compliance Services also per Exhibit “A” (hereinafter referred to as “Project”); and WHEREAS, CONTRACTOR is willing to contract with the DISTRICT to provide such services; and WHEREAS, CONTRACTOR holds itself as duly licensed, qualified, and capable of performing said services; and WHEREAS, this Agreement establishes the terms and conditions for the DISTRICT to retain CONTRACTOR to provide the services described herein for the Project. COVENANTS NOW, THEREFORE, in consideration of the faithful performance of the terms and conditions set forth herein, the parties hereto agree as follows: ARTICLE I ENGAGEMENT OF CONTRACTOR AND AUTHORIZATION TO PROCEED 1.1 ENGAGEMENT: The DISTRICT hereby engages CONTRACTOR, and CONTRACTOR hereby accepts the engagement, to perform certain services described in Section 2.1 of this Agreement for the term set forth in Section 6.7 of this Agreement. 1.2 AUTHORIZATION TO PROCEED: Authorization for CONTRACTOR to proceed with all or a portion of the work described in Section 2.1 of this Agreement will be granted in writing by the DISTRICT as soon as both parties sign the Agreement and all applicable insurance and Agreement for Professional Services December 13, 2023 – Pretreatment/FOG Inspection and Environmental Compliance Services 2 other security documents required pursuant to Section 6.3 of this Agreement are received and approved by the DISTRICT. CONTRACTOR shall not proceed with said work until so authorized by the DISTRICT, and shall commence work immediately upon receipt of the Notice to Proceed. 1.3 NO EMPLOYEE RELATIONSHIP: CONTRACTOR shall perform the services provided for herein as an independent CONTRACTOR, and not as an employee of the DISTRICT. The DISTRICT shall have ultimate control over the work performed for the Project. CONTRACTOR is not to be considered an agent or employee of the DISTRICT for any purpose, and shall not be entitled to participate in any pension plans, insurance coverage, bonus, stock, or similar benefits that the DISTRICT provides for its employees. CONTRACTOR shall indemnify the DISTRICT for any tax, retirement contribution, social security, overtime payment, or workers’ compensation payment, which the DISTRICT may be required to make on behalf of CONTRACTOR or any employee of CONTRACTOR for work performed under this Agreement. ARTICLE II SERVICES OF CONTRACTOR 2.1 SCOPE OF SERVICES: The scope of services to be performed by the CONTRACTOR under this Agreement are described in the Scope of Work attached hereto as Exhibit “A” and incorporated herein by this reference (“Scope of Work”), and shall, where not specifically addressed, include all related services ordinarily provided by the CONTRACTOR under same or similar circumstances and/or otherwise necessary to satisfy the requirements of Section 3.3 of this Agreement. In case of conflict between the terms of this Agreement and the provisions of the Scope of Work, this Agreement shall govern. 2.2 PREVAILING WAGES: In accordance with the provisions of the California Labor Code, CONTRACTOR shall secure the payment of compensation to employees. To the extent required by the California Labor Code, CONTRACTOR shall pay not less than the prevailing rate of per diem wages as determined by the Director, Department of Industrial Relations, and State of California. Copies of such prevailing rate of per diem wages are on file at the DISTRICT’s office, which copies will be made available to any interested party upon request. CONTRACTOR shall post a copy of such determination at each job site. If applicable, CONTRACTOR shall forfeit to the DISTRICT the amount of the penalty set forth in Labor Code Section 1777.7(b), or any subsequent amendments thereto, for each calendar day, or portion thereof, for each worker paid less than the specified prevailing rates for such work or craft in which such worker is employed, whether paid by CONTRACTOR or by any SUBCONTRACTOR. 2.3 HOURS AND WORKING CONDITIONS: The DISTRICT is a public entity in the State of California and is subject to the provisions of the Government Code and the Labor Code of the State. It is stipulated and agreed that all provisions of law applicable Agreement for Professional Services December 13, 2023 – Pretreatment/FOG Inspection and Environmental Compliance Services 3 to public contracts are a part of this Agreement to the same extent as though set forth herein and will be complied with by CONTRACTOR. CONTRACTOR shall comply with all applicable provisions of the California Labor Code relating to working hours and the employment of apprentices on public works projects. CONTRACTOR shall, as a penalty to the DISTRICT, forfeit $25.00 for each worker employed in the execution of this Agreement by CONTRACTOR or by any SUBCONTRACTOR, for each calendar day during which such worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week, unless such worker received compensation for all hours worked in excess of 8 hours at not less than 1½ times the basic rate of pay. ARTICLE III RESPONSIBILITIES OF THE DISTRICT AND OF CONTRACTOR 3.1 DUTIES OF THE DISTRICT: The DISTRICT, without cost to CONTRACTOR, will provide all pertinent information necessary for CONTRACTOR’S performance of its obligations under this Agreement that is reasonably available to the DISTRICT unless otherwise specified in the Scope of Work, in which case the CONTRACTOR is to acquire such information. The DISTRICT does not guarantee or ensure the accuracy of any reports, information, and/or data so provided. To the extent that any reports, information, and/or other data so provided was supplied to the DISTRICT by persons who are not employees of the DISTRICT, any liability resulting from inaccuracies and/or omissions contained in said information shall be limited to liability on behalf of the party who prepared the information for the DISTRICT. 3.2 REPRESENTATIVE OF DISTRICT: The DISTRICT will designate Mike Hurst as the person to act as the DISTRICT's representative with respect to the work to be performed under this Agreement. Such person will have complete authority to transmit instructions, receive information, and interpret and define the DISTRICT's policies and decisions pertinent to the work. In the event the DISTRICT wishes to make a change in the DISTRICT's representative, the DISTRICT shall notify the CONTRACTOR of the change in writing. 3.3 DUTIES OF CONTRACTOR: CONTRACTOR shall perform the Project work in such a manner as to fully comply with all applicable professional standards of care, including professional quality, technical accuracy, timely completion, and other services furnished and/or work undertaken by CONTRACTOR pursuant to this Agreement. The CONTRACTOR shall cause all work and deliverables to conform to all applicable federal, state, and local laws and regulations. 3.4 APPROVAL OF WORK: The DISTRICT's approval of work or materials furnished hereunder shall not in any way relieve CONTRACTOR of responsibility for the technical adequacy of its work. Neither the DISTRICT's review, approval or acceptance of, nor payment for any of the services shall be construed to operate as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement. Where approval by the DISTRICT is indicated in this Agreement, it is understood to be conceptual approval Agreement for Professional Services December 13, 2023 – Pretreatment/FOG Inspection and Environmental Compliance Services 4 only and does not relieve the CONTRACTOR of responsibility for complying with all laws, codes, industry standards, and liability for damages caused by negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of the CONTRACTOR or its SUBCONTRACTORs. CONTRACTOR’S obligation to defend, indemnify, and hold harmless the DISTRICT, and its directors, officers, employees and agents as set forth in Section 6.9 of this Agreement also applies to the actions or omissions of the CONTRACTOR or its SUBCONTRACTORs as set forth above in this paragraph. ARTICLE IV PAYMENTS TO CONTRACTOR 4.1 PAYMENT: The DISTRICT will pay CONTRACTOR for work performed under this Agreement, which work can be verified by the DISTRICT, on the basis of the following: CONTRACTOR shall exercise its good faith best efforts to facilitate a full and clear definition of the scope of all assigned work so that the amount set forth in Section 4.3 of this Agreement will cover all tasks necessary to complete the work. The amount set forth in Section 4.3 of this Agreement is the maximum compensation to which CONTRACTOR may be entitled for the performance of services to complete the work for the Project, unless the Scope of Work or time to complete the work is changed by the DISTRICT in writing in advance of the work to be performed there under. Adjustments in the total payment amount shall only be allowed pursuant to Section 6.4 of this Agreement. In no event shall CONTRACTOR be entitled to compensation greater than the amount set forth in Section 4.3 of this Agreement where changes in the Scope of Work or the time for performance are necessitated by the negligence of CONTRACTOR or any SUBCONTRACTOR performing work on the Project. 4.2 PAYMENT TO CONTRACTOR: Payment will be made by the DISTRICT within thirty (30) calendar days after receipt of an invoice from CONTRACTOR, provided that all invoices are complete and product and services are determined to be of sufficient quality by the DISTRICT. Invoicing shall be at the hourly rates described in the CONTRACTOR’s proposal dated November 9, 2023 in the Proposal Fee Schedule. CONTRACTOR shall invoice DISTRICT monthly for services performed under this Agreement. In the event that a payment dispute arises between the parties, CONTRACTOR shall provide to the DISTRICT full and complete access to CONTRACTOR'S labor cost records and other direct cost data, and copies thereof if requested by the DISTRICT. 4.3 ESTIMATED CHARGES: The maximum annual charges for all work under this Agreement is $75,000 and such amount is the cost ceiling as described herein. The total estimated charges stated herein constitute the total amount agreed to. 4.4 COST FOR REWORK: CONTRACTOR shall, at no cost to the DISTRICT, prepare any necessary rework occasioned by CONTRACTOR'S negligent act or omission or otherwise due substantially to CONTRACTOR'S fault. Agreement for Professional Services December 13, 2023 – Pretreatment/FOG Inspection and Environmental Compliance Services 5 ARTICLE V COMPLETION SCHEDULE 5.1 TASK SCHEDULE: The work is anticipated to be completed in accordance with the schedule contained in the Scope of Work. 5.2 TIME OF ESSENCE: CONTRACTOR shall perform all services required by this Agreement in a prompt, timely, and professional manner in accordance with the above schedule. Time is of the essence in this Agreement. 5.3 TASK DURATION: This work is anticipated to be for a duration of three (3) years with the optional for two extensions of one (1) year each upon written authorization of the District ARTICLE VI GENERAL PROVISIONS 6.1 COMPLIANCE WITH FEDERAL, STATE, AND LOCAL LAWS: CONTRACTOR shall at all times observe all applicable provisions of Federal, State, and Local laws and regulations including, but not limited to, those related to Equal Opportunity Employment. 6.2 SUBCONTRACTORS AND OUTSIDE CONTRACTORS: No subcontract shall be awarded by CONTRACTOR if not identified as a SUBCONTRACTOR in its Proposal unless prior written approval is obtained from the DISTRICT. CONTRACTOR shall be responsible for payment to SUBCONTRACTORs used by them to perform the services under this Agreement. If CONTRACTOR subcontracts any of the work to be performed, CONTRACTOR shall be as fully responsible to the DISTRICT for the performance of the work, including errors and omissions of CONTRACTOR’S SUBCONTRACTORs and of the persons employed by the SUBCONTRACTOR, as CONTRACTOR is for the acts and omissions of persons directly employed by the CONTRACTOR. Nothing contained in this Agreement shall create any contractual relationship between any SUBCONTRACTOR of CONTRACTOR and the DISTRICT. CONTRACTOR shall bind every SUBCONTRACTOR and every SUBCONTRACTOR of a SUBCONTRACTOR to the terms of this Agreement that are applicable to CONTRACTOR’S work unless specifically noted to the contrary in the subcontract in question and approved in writing by the DISTRICT. 6.3 INSURANCE: CONTRACTOR shall secure and maintain in full force and effect, until the satisfactory completion and acceptance of the Project by DISTRICT, such insurance as will protect it and the DISTRICT in such a manner and in such amounts as set forth below. The premiums for said insurance coverage shall be paid by the CONTRACTOR. The failure to comply with these insurance requirements may constitute a material breach of this Agreement, at the sole discretion of the DISTRICT. (a) Certificates of Insurance: Prior to commencing services under this Agreement, and in any event no later than ten (10) calendar days after execution of this Agreement, CONTRACTOR shall furnish DISTRICT with Certificates of Insurance and endorsements verifying the insurance coverage required by this Agreement is in full force and effect. The DISTRICT reserves the right to require complete and accurate copies of all Agreement for Professional Services December 13, 2023 – Pretreatment/FOG Inspection and Environmental Compliance Services 6 insurance policies required under this Agreement. (b) Required Provisions: The insurance policies required by this Agreement shall include the following provisions or have them incorporated by endorsement(s): (1) Primary Coverage: The insurance policies provided by CONTRACTOR shall be primary insurance and any self-insured retention and/or insurance carried by or available to the DISTRICT or its employees shall be excess and non-contributory coverage so that any self-insured retention and/or insurance carried by or available to the DISTRICT shall not contribute to any loss or expense under CONTRACTOR’S insurance. (2) Additional Insured: The policies of insurance provided by CONTRACTOR, except Workers' Compensation and Professional Liability, shall include as additional insureds: the DISTRICT, its directors, officers, employees, and agents when acting in their capacity as such in conjunction with the performance of this Agreement. Such policies shall contain a "severability of interests" provision, also known as "Cross liability" or "separation of insured". (3) Cancellation: Each certificate of insurance and insurance policy shall provide that the policy may not be non-renewed, canceled (for reasons other than non- payment of premium) or materially changed without first giving thirty (30) days advance written notice to the DISTRICT, or ten (10) days advance written notice in the event of cancellation due to non-payment of premium. (4) Waiver of Subrogation: The insurance policies provided by CONTRACTOR shall contain a waiver of subrogation against DISTRICT, its directors, officers, employees and agents for any claims arising out of the services performed under this Agreement by CONTRACTOR. (5) Claim Reporting: CONTRACTOR shall not fail to comply with the claim reporting provisions or cause any breach of a policy condition or warranty of the insurance policies required by this Agreement that would affect the coverage afforded under the policies to the DISTRICT. (6) Deductible/Retention: If the insurance policies provided by CONTRACTOR contain deductibles or self-insured retentions, any such deductible or self-insured retention shall not be applicable with respect to the coverage provided to DISTRICT under such policies. CONTRACTOR shall be solely responsible for any such deductible or self-insured retention and the DISTRICT, in its sole discretion, may require CONTRACTOR to secure the payment of any such deductible or self- insured retention by a surety bond or an irrevocable and unconditional letter of credit. (7) CONTRACTOR’S SUBCONTRACTORs: CONTRACTOR shall include all SUBCONTRACTORs as additional insureds under the insurance policies required by this Agreement to the same extent as the DISTRICT or shall furnish separate Agreement for Professional Services December 13, 2023 – Pretreatment/FOG Inspection and Environmental Compliance Services 7 certificates of insurance and policy endorsements for each SUBCONTRACTOR verifying that the insurance for each SUBCONTRACTOR complies with the same insurance requirements applicable to CONTRACTOR under this Agreement. (c) Insurance Company Requirements: CONTRACTOR shall provide insurance coverage through insurers that have at least an "A" Financial Strength Rating and a "VII" Financial Size Category in accordance with the current ratings by the A. M. Best Company, Inc. as published in Best's Key Rating Guide or on said company’s web site. In addition, any and all insurers must be admitted and authorized to conduct business in the State of California and be a participant in the California Insurance Guaranty Association, as evidenced by a listing in the appropriate publication of the California Department of Insurance. (d) Policy Requirements: The insurance required under this Agreement shall meet or exceed the minimum requirements as set forth below: (1) Workers' Compensation: CONTRACTOR shall maintain Workers' Compensation insurance as required by law in the State of California to cover CONTRACTOR’S obligations as imposed by federal and state law having jurisdiction over CONTRACTOR’S employees and Employers' Liability insurance, including disease coverage, of not less than $1,000,000. (2) General Liability: CONTRACTOR shall maintain Comprehensive General Liability insurance with a combined single limit of not less than $1,000,000 per occurrence or claim and $1,000,000 aggregate. The policy shall include, but not be limited to, coverage for bodily injury, property damage, personal injury, products, completed operations and blanket contractual to cover, but not be limited to, the liability assumed under the indemnification provisions of this Agreement. In the event the Comprehensive General Liability insurance policy is written on a "claims made" basis, coverage shall extend for two years after the satisfactory completion and acceptance of the Project by DISTRICT. (3) Automobile Liability: CONTRACTOR shall maintain Commercial Automobile Liability insurance with a combined single limit for bodily injury and property damage of not less than $1,000,000 each occurrence for any owned, hired, or non-owned vehicles. 6.4 CHANGES IN SCOPE OR TIME: If the DISTRICT requests a change in the Scope of Work or time of completion by either adding to or deleting from the original scope or time of completion, an equitable adjustment shall be made and this Agreement shall be modified in writing accordingly. CONTRACTOR must assert any claim for adjustment under this clause in writing within thirty-(30) calendar days from the date of receipt from CONTRACTOR of the notification of change unless the DISTRICT grants a further period of time before the date of final payment under this Agreement. 6.5 NOTICES: All notices to either party by the other shall be made in writing and delivered or mailed to such party at their respective addresses as follows, or to other such address Agreement for Professional Services December 13, 2023 – Pretreatment/FOG Inspection and Environmental Compliance Services 8 as either party may designate, and said notices shall be deemed to have been made when delivered or, if mailed, five (5) days after mailing. To DISTRICT: East Valley Water District 31111 Greenspot Road Highland, CA 92346 Attn: Michael Moore, General Manager/CEO To CONTRACTOR: EEC Environmental 1 City Blvd. W. STE 1800 Orange, CA 92868 Attn: John Shaffer, CEO 6.6 CONTRACTOR'S ASSIGNED PERSONNEL: CONTRACTOR designates Joseph Jenkins, Project Manager to have immediate responsibility for the performance of the work and for all matters relating to performance under this Agreement. Substitution of any assigned personnel shall require the prior written approval of the DISTRICT. If the DISTRICT determines that a proposed substitution is not acceptable, then, at the request of the DISTRICT, CONTRACTOR shall substitute with a person acceptable to the DISTRICT. 6.7 TERMINATION: (a) If the engagement of CONTRACTOR is not extended by the mutual written consent of the DISTRICT and CONTRACTOR, then this Agreement shall expire on the latest date set forth in the schedule contained in the Scope of Work for completion of tasks for the Project. (b) Notwithstanding the above, the DISTRICT may terminate this Agreement or abandon any portion of the Project by giving ten (10) days written notice thereof to CONTRACTOR. CONTRACTOR may terminate its obligation to provide further services under this Agreement upon thirty (30) calendar days written notice only in the event of substantial failure by the DISTRICT to perform in accordance with the terms of this Agreement through no fault of the CONTRACTOR. (c) In the event of termination of this Agreement or abandonment of any portion of the Project, the DISTRICT shall be immediately given title and possession of all original drawings and other documents developed for the Project, if any, and the sole right and remedy of CONTRACTOR shall be to receive payment for all amounts due and not previously paid to CONTRACTOR for services completed or in progress in accordance with the Agreement prior to such date of termination. If termination occurs prior to completion of any task for which payment has not been made, the fee for services performed during such task shall be based on an amount mutually agreed to by the DISTRICT and CONTRACTOR. Such payments available to the CONTRACTOR under this paragraph shall not include costs related to lost profit associated with the expected Agreement for Professional Services December 13, 2023 – Pretreatment/FOG Inspection and Environmental Compliance Services 9 completion of the work or other such payments relating to the benefit of this Agreement. 6.8 ATTORNEYS’ FEES: In the event that either the DISTRICT or CONTRACTOR brings an action or proceeding for damages for an alleged breach of any provision of this Agreement, to interpret this Agreement or determine the rights of and duties of either party in relation thereto, the prevailing party shall be entitled to recover as part of such action or proceeding all litigation, arbitration, mediation and collection expenses, including witness fees, court costs, and reasonable attorneys' fees. Such fees shall be determined by the Court in such litigation or in a separate action brought for that purpose. Mediation will be attempted if both parties mutually agree before, during, or after any such action or proceeding has begun. INDEMNITY: (a) CONTRACTOR shall defend, indemnify and hold DISTRICT, including its directors, officers, employees and agents, harmless from and against any and all claims, demands, causes of action, suits, debts, obligations, liabilities, losses, damages, costs, expenses, attorney’s fees, awards, fines, settlements, judgments or losses of whatever nature, character, and description, with respect to or arising out of the work to be performed under this Agreement, including without limitation, any and all such claims, demands, causes of action, suits, debts, obligations, liabilities, losses, damages, costs, expenses, attorney’s fees, awards, fines, settlements, judgments or losses of whatever nature, character, and description, arising by reason of death or bodily injury to one or more persons, including the employees of CONTRACTOR; injury to property of any kind, including loss of use; or economic damages of any kind, caused by, or arising out of, any alleged or actual act or omission, regardless of whether such act or omission is active or passive, by CONTRACTOR, any of CONTRACTOR’S SUBCONTRACTORs or DISTRICT, including their respective directors, officers, employees, agents and assigns, excepting only such matters arising from the sole negligence or willful misconduct of the DISTRICT. (b) CONTRACTOR shall defend, indemnify and hold DISTRICT, including its directors, officers, employees and agents, harmless from and against any and all claims, demands, causes of action, suits, debts, obligations, liabilities, losses, damages, costs, expenses, attorney’s fees, awards, fines, settlements, judgments or losses of whatever nature, character, and description, with respect to or arising out of any infringement or alleged infringement of any patent, copyright or trademark and arising out of the use of any equipment or materials furnished under this Agreement by the CONTRACTOR or CONTRACTOR’S SUBCONTRACTORs, including their respective directors, officers, employees, agents and assigns, or out of the processes or actions employed by, or on behalf of, the CONTRACTOR or CONTRACTOR’S SUBCONTRACTORs, including their respective directors, officers, employees, agents and assigns, in connection with the performance of services under this Agreement. CONTRACTOR shall have the right, in order to avoid such claims or actions, to Agreement for Professional Services December 13, 2023 – Pretreatment/FOG Inspection and Environmental Compliance Services 10 substitute at its expense non-infringing equipment, materials or processes, or to modify at its expense such infringing equipment, materials, and processes so they become non-infringing, provided that such substituted and modified equipment, materials, and processes shall meet all the requirements and be subject to all the provisions of this Agreement. (c) CONTRACTOR shall defend, indemnify and hold DISTRICT, including its directors, officers, employees and agents, harmless from and against any and all claims, demands, causes of action, suits, debts, obligations, liabilities, losses, damages, costs, expenses, attorney’s fees, awards, fines, settlements, judgments or losses of whatever nature, character, and description, with respect to or arising out of any breach by CONTRACTOR or CONTRACTOR’S SUBCONTRACTORs, including their respective directors, officers, employees, agents and assigns, of the aforesaid obligations and covenants, and any other provision or covenant of this Agreement. (d) It is the intent of the parties to this Agreement that the defense, indemnity and hold harmless obligation of CONTRACTOR under this Agreement shall be as broad and inclusive as may be allowed under California Civil Code §§ 2778 through 2784.5, or other similar state or federal law. 6.9 SAFETY: CONTRACTOR shall perform the work in full compliance with applicable State and Federal safety requirements including, but not limited to, Occupational Safety and Health Administration requirements. (a) CONTRACTOR shall take all precautions necessary for the safety of, and prevention of damage to, property on or adjacent to the Project site, and for the safety of, and prevention of injury to, persons, including DISTRICT’s employees, CONTRACTOR’S employees, and third persons. All work shall be performed entirely at CONTRACTOR'S risk. CONTRACTOR shall comply with the insurance requirements set forth in Section 6.3 of this Agreement. (b) CONTRACTOR shall also furnish the DISTRICT with a copy of any injury prevention program established for the CONTRACTOR’S employees pursuant to Labor Code Section 6401.7, including any necessary documentation regarding implementation of the program. CONTRACTOR hereby certifies that its employees have been trained in the program, and procedures are in place to train employees whenever new substances, processes, procedures, or equipment are introduced. CONTRACTOR shall demonstrate compliance with Labor Code Section 6401.7 by maintaining a copy of its Injury and Illness Prevention Plan at the Project site and making it available to the DISTRICT. 6.10 EXAMINATION OF RECORDS: All original drawings, specifications, reports, calculations, and other documents or electronic data developed by CONTRACTOR for the Project shall be furnished to and become the property of the DISTRICT. CONTRACTOR agrees that the DISTRICT will have access to and the right to examine any directly pertinent books, documents, papers, and records of any and all of the transactions relating to this Agreement for Professional Services December 13, 2023 – Pretreatment/FOG Inspection and Environmental Compliance Services 11 Agreement. 6.11 INTEGRATION AND AMENDMENT: This Agreement contains the entire understanding between the DISTRICT and CONTRACTOR as to those matters contained herein. No other representations, covenants, undertakings or other prior or contemporaneous agreements, oral or written, respecting those matters, which are not specifically incorporated herein, may be deemed in any way to exist or to bind any of the parties hereto. Each party acknowledges that it has not executed this Agreement in reliance on any promise, representation or warranty not set forth herein. This Agreement may not be amended except by a writing signed by all parties hereto. 6.12 ASSIGNMENT: Neither party shall sign or transfer its interest in this Agreement without written consent of the other party. All terms, conditions, and provisions of this Agreement shall inure to and shall bind each of the parties hereto, and each of their respective heirs, executors, administrators, successors, and assigns. 6.13 GOVERNING LAW: This Agreement shall be construed as if it was jointly prepared by both parties hereto, and any uncertainty or ambiguity contained herein shall not be interpreted against the party drafting same. This Agreement shall be enforced and governed by the laws of the State of California. If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state court situated in the County of San Bernardino, State of California, or in a federal court within rem jurisdiction over the Project. 6.14 HEADINGS: Article and Section headings in this Agreement are for convenience only and are not intended to be used in interpreting or construing the terms, covenants, and conditions of this Agreement. 6.15 PARTIAL INVALIDITY: If any term, covenant, condition, or provision of this Agreement is found by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of the provisions hereof shall remain in full force and effect, and shall in no way be affected, impaired, or invalidated thereby. 6.16 EFFECT OF DISTRICT’S WAIVER: Any failure by the DISTRICT to enforce any provision of this Agreement, or any waiver thereof by the DISTRICT, shall not constitute a waiver of its right to enforce subsequent violations of the same or any other terms or conditions herein. 6.17 AUTHORITY: The individuals executing this Agreement represent and warrant that they have the legal capacity and authority to sign this Agreement on behalf of and to so bind their respective legal entities. Agreement for Professional Services December 13, 2023 – Pretreatment/FOG Inspection and Environmental Compliance Services 12 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first written above. CONTRACTOR DISTRICT By:_____________________________ By:_____________________________ John Shafer, CEO Michael Moore, General Manager/CEO EEC Environmental East Valley Water District Agreement for Professional Services December 13, 2023 – Pretreatment/FOG Inspection and Environmental Compliance Services 13 EXHIBIT A SCOPE OF WORK Task 1 Kick‐off Meeting EEC will attend a kickoff meeting to discuss the overall scope of the project with District Staff. The kickoff meeting will include the prioritization of FSE inspections. EEC will prepare a meeting agenda for the District’s review and comment at least 5 days prior to the kick‐off meeting. EEC will also attend regular status meetings with the District. The status meeting will discuss program progress, items in need of modification, active code compliance cases, active violations, resolved violations, pending violations, and any other matters pertinent to the success of the program. Task 2 Pretreatment/FOG Program Management EEC Manages FOG programs for six California Agencies, with varying levels of data management demands. EEC has demonstrated the flexibility to adapt to these demands and facilitate efficient inspection programs. Task 2.1 Facility Data Management EEC has worked with SwiftComply for multiple sewer agencies. Recently, EEC assisted the City of Tulare with converting their FSE data to the SwiftComply database, helped to customize inspection forms, and assisted with ongoing inspection frequencies and compliance. EEC will work with the District to ensure the implementation of the SwiftComply database is as smooth as possible. Any inspections that prove to be non‐ compliant will be reported to the Water and Wastewater Compliance Supervisor within 48 hours with a detailed report of the violation(s). Task 3 Food Service Establishment FOG Inspections Task 3 consists of two subtasks to address grease‐removal device (GRD) inspections and kitchen best management practice inspections. EEC will utilize the same inspections forms EEC has developed for the previous FOG inspection projects. The inspection forms will adequately evaluate the FSE’s compliance with the rules and regulations of the FOG Control Program. Task 3.1 Grease‐Removal Equipment Inspections EEC will conduct in‐depth inspections of GRDs at FSEs. EEC understands that there are approximately 110 FSEs that will require an inspection annually. To determine compliance with the established 25% rule, EEC will use a Dip‐stick Pro sample collection tube to measure the level of FOG and solids in gravity grease interceptors. EEC has developed inspection tools to accurately measure FOG and solids in smaller hydromechanical grease interceptors (also known as grease traps) as well. During the inspections, the EEC inspector will also request pumping records and will check appropriate GRD connections. As necessary, EEC will collect representative discharge samples during the inspections. It is anticipated that sampling will only be conducted when additional enforcement Agreement for Professional Services December 13, 2023 – Pretreatment/FOG Inspection and Environmental Compliance Services 14 information is needed. For any FSE identified as being non‐compliant during an inspection, EEC will schedule and conduct follow‐up inspections for the non‐compliance. EEC anticipates approximately 20 follow‐up inspections being required. Task 3.2 Best Management Practice Inspections Having conducted over 20,000 kitchen best management practice (BMP) inspections, EEC understands the importance of educating FSEs on proper BMPs. EEC will perform BMP inspections for each FSE at the time of the GRD inspection, and will provide BMP only inspections for each FSE that does not have a GRD. The inspections will include providing BMP materials and necessary education. FOG program education is a core component of efforts to reduce SSOs and FOG impacts to the sewer system. EEC uses each FOG inspection as an opportunity to educate FSE staff about the importance of following kitchen BMPs and proper GRD maintenance. EEC has developed public outreach efforts for FOG programs that have included such items as door hangers, pot scrapers, FAQ sheets, and postcard mailers. EEC has also helped agencies develop websites that administer FOG program information for both FSEs and the general public. Task 4 Additional As‐Needed Services Task 4.1 Staff Training EEC previously developed and conducted California’s only Grease Interceptor Inspector Training Workshop for the California Water Environment Association. To date, EEC has trained over 300 FOG inspectors Statewide. EEC will conduct training for the District personnel. The training will include classroom‐based training session, and as‐needed field training. The training will include the procedures for identifying and inspecting multiple types of grease control devices including gravity grease interceptors and automatic grease removal devices. The training will also teach inspectors how to prioritize the inspections to be completed, identify non‐compliances, and implement the proper enforcement actions. Finally, the training will cover the use of the SwiftComply database and data entry. Task 4.2 Plan/ProjectReview EEC has expertise working with all types of GREs and currently performs plan review activities for three clients. EEC served on the review committee during the development of the new sizing criteria in the 2006 Uniform Plumbing Code and has conducted multiple studies on the effectiveness of GREs and Automatic Removal Devices. EEC engineers also routinely design industrial pretreatment systems for our industrial clients and EEC staff is very familiar with the technical review of specifications for pretreatment processes. Task 4.3 Environmental Compliance Support EEC closely monitors regulatory developments to identify new or changing regulations for FOG Agreement for Professional Services December 13, 2023 – Pretreatment/FOG Inspection and Environmental Compliance Services 15 programs, the WDR, and SSMP requirements. EEC assists clients to proactively maintain compliance with evolving regulations. EEC has assisted such agencies as the City of Anaheim, Costa Mesa Sanitary District, City of El Segundo, City of Santa Ana, and City of Buena Park with their SSMP and internal audits. EEC currently manages Hazardous Materials Business Plans (HMBPs), Industrial General Permit (IGP), and CUPA related compliance for multiple industrials facilities across California. EEC routinely works with local CUPAs to ensure HMBPs are kept up to date and submitted on‐time. Additionally, EEC currently has three Qualified Industrial Stormwater Practitioners (QISPs) on staff who routinely develop and review Stormwater Pollution Prevention Plans (SWPPP)s, and conduct Elevated Response Action (ERA) Level 1 and 2 Reports. EEC has the staff expertise and experience to assist the District with any of these tasks as‐needed. Project Schedule Following is a general schedule of tasks and milestones based on the scope of work. During the project kick‐off meeting, the schedule will be reviewed with the District’s staff and revised as necessary. Additionally, the schedule will be routinely updated as needed as tasks are completed and milestones are reached. Pretreatment/FOG Inspection and Environmental Compliance Services Prepared for  East Valley Water District November 9, 2023 November 9, 2023 Mr. Mike Hurst East Valley Water District 31111 Greenspot Road Highland, California 92346 Subject: Pretreatment/FOG Inspection and Environmental Compliance Services Dear Mr. Hurst: EEC Environmental (EEC) is pleased to present this proposal to assist the East Valley Water District (District) with implementation of its Pretreatment/Fats, Oils, and Grease (FOG) inspection program as it pertains to the food service establishments (FSEs) community in the District’s service area. EEC understands that the District is looking for a contractor with FOG program development experience, FSE inspection experience and Industrial Pretreatment Program experience. EEC fully understands the scope of work as presented in the RFP, and the terms and conditions of the RFP are understood and acknowledged by the undersigned EEC representative. Additionally, EEC can meet all insurance requirements as stated in the RFP. As demonstrated in the enclosed proposal documents, EEC is uniquely qualified to provide these services due to its successful development, implementation, and management of similar programs over the past 15+ years. Based on its recognized FOG expertise, EEC is afforded the opportunity to work with agencies across the country, exposing the team to a variety of innovative ideas and concepts that can be shared with the District. Joseph Jenkins (a CWEA Environmental Compliance Inspector Grade I) will serve as the Project Manager for this project and can be contacted at any time at (714) 667-2300 or jjenkins@eecenvironmental.com. Joseph Jenkins has served as the primary project manager for FSE inspection projects for the past 10 years. If Mr. Jenkins is unavailable, Mr. Jim Kolk will serve as the secondary project manager. EEC’s expertise and reputation are perfectly suited to help the District continue this successful program. EEC’s project team identified within the attached proposal is committed to perform the required tasks throughout the duration of the contract. All persons working on this project are based out of our Orange, California office. The signer of this proposal has the full authority to bind the principal proposer. The staff involved with this project are included in the organization chart below. Thank you for the opportunity to provide FOG/Pretreatment-related services to the District. We look forward to the opportunity to discuss EEC’s proposal. Respectfully, EEC Environmental John Shaffer CEO East Valley Water District FOG Inspection Services 1 November 9, 2023  Introduction EEC Environmental (EEC) is pleased to submit this proposal to provide the East Valley Water District  (District) with inspection and enforcement services in support of the District’s pretreatment/fats, oils, and  grease (FOG) control program. Based on our firm’s extensive experience managing pretreatment/FOG  control programs and conducting pretreatment/FOG inspections, EEC is uniquely qualified and prepared  to assist the District with the tasks associated with food service establishment (FSE) inspection and  enforcement.  Company Details Number of Employees:   45  Years in Business:28  Corporate headquarters: One City Boulevard West, Suite 1800  Orange, California 92868  Phone Number:  (714)667‐2300 Fax Number:  (714)667‐2310 Website:www.eecenvironmental.com Firm Structure:  Corporation Certifications/Licenses:  Class A General Engineering Contractor License  Hazardous Substances Removal Certification  Small Business Enterprise (California Department of General Services)   Small Business as prescribed by the Federal Acquisition Regulations  Tax Identification Number:  33‐0665828  Primary Project Contact: Mr. Joseph Jenkins  Project Manager / FOG Program Manager  Phone: (714) 667‐2300  Fax: (714) 667‐2310  E‐Mail: jjenkins@eecenvironmental.com  Secondary Project Contact: Mr. Jim Kolk  Sr. Project Engineer  Phone: (714) 667‐2300  Fax: (714) 667‐2310  E‐Mail: jkolk@eecenvironmental.com  Background EEC is a full‐service environmental consulting firm that provides high‐quality, cost‐effective  environmental, engineering, technology, and consulting services to public and private entities throughout  the United States. EEC was founded in 1995 to fulfill a need for technical excellence and personal service  in environmental consulting. EEC comprises a team of experts in engineering, environmental compliance,  environmental science technology and data management systems, chemistry, toxicology, hydrogeology,  geology, and industrial hygiene.  East Valley Water District FOG Inspection Services 2 November 9, 2023  EEC comprises four main divisions: environmental,  engineering, technology, and construction. The  Engineering Division provides pretreatment/FOG  control services; wastewater treatment and reuse  design; NPDES/stormwater management; soil and  groundwater remediation design; chemical delivery  system design; and operation and maintenance of  wastewater treatment systems. The division also  designs and implements plans for remediation of soil  and groundwater, mitigation of lead and asbestos,  treatment and reuse of wastewater, and management  of stormwater.  The Environmental Division routinely performs Phase  I/II Environmental Site Assessments, soil and  groundwater investigations, air monitoring, and  asbestos and lead testing. The division also prepares  and implements site assessment work plans,  preliminary endangerment assessments, remedial  action plans, and closure reports for regulatory  acceptance and approval. Finally, the division  coordinates and negotiates with regulatory agencies on  behalf of clients.  EEC’s Technology Services Division facilitates efficient  collection, storage, and review of large data  inventories. This department uses computer‐aided  drafting and design (AutoCAD), GIS, and database  technologies to support and manage projects across  the firm. The department identifies the right  technologies for the client’s most critical needs and  ensures that the chosen technologies will stay relevant  and effective long after project completion.  The Construction Division supports projects  originating from the engineering and environmental  departments, but also undertakes projects  independently. This division removes underground  and aboveground storage tanks; installs, operates, and maintains remediation systems; designs and builds  electrical panels/control systems, and performs general construction services, including operation of  heavy equipment.  Finally, the administrative team supports the entire firm with project‐related activities, such as accounting  and invoicing.  KEY SERVICES  Engineering  FOG Program Management  FOG Program Inspections NPDES Program Management  NPDES Program Inspections SSMP Audits and Support Services  CIP Support  Wastewater Treatment & Water Reuse Design Soil & Groundwater Remediation Design  Pumping System, Water/Wastewater Pipeline, Storage, and Treatment Facility Design  Computer‐Aided Drafting and Design  Sewer System Elevated Maintenance Location Investigations  SSO Response and Fog Inspection Training Odor Investigations Construction Soil & Groundwater Remediation Systems  Wastewater / Stormwater Treatment Systems  Removal/Installation of Aboveground/Underground Storage Tanks  General Construction Mechanical/Electrical Installation Information Management  Database Management Geographic Information Systems  Computerized Maintenance Management Systems Modeling Asset Management Cloud Services and Support  Environmental  Phase I & II ESAs Brownfield Assessments  Groundwater Monitoring Well Installations Groundwater Monitoring and Sampling Vapor Intrusion Investigations  Indoor Air Sampling  Lead/Asbestos/Formaldehyde Assessment and Abatement  Waste Management   East Valley Water District FOG Inspection Services 3 November 9, 2023    Section 1.0 – Project Team   EEC has assembled a team of highly qualified and experienced key personnel to complete the scope of  work. As shown in Table 1‐1, Key Personnel Qualifications, all key personnel have the necessary  credentials, licenses, and relevant experience required to successfully complete the proposed scope of  work on schedule and within budget. Any changes in the key personnel will be communicated and agreed  upon by the District prior to finalizing. Résumés for key personnel are provided in Appendix A, Résumés.    Table 1‐1, Key Personnel Qualifications   Key Personnel Role Years Exp. Experience/Registration Licenses/Credentials  Joseph Jenkins Project Manager 15  B.A., Business Administration; Environmental  Management Certification; CWEA Environmental  Compliance Inspector Grade I; OSHA 40‐Hour  HAZPWOPER Certification, Inspection Management and  Training; EEC Inspector and QA/QC Inspection Procedures;  Qualified Industrial Stormwater Practitioner (QISP)  Performed/managed more than 5,000 FOG inspections  John Shaffer  Principal in  Charge,  Regulatory and  FOG Expert  31  General engineering contractor  FOG regulatory expert  Co‐author of the Orange County FOG Study  WEF/EPA FOG control workshop contributor & speaker  IAPMO FOG Task Group member  CWEA FOG inspector trainer  Jim Kolk FOG Regulations  Expert 26  FOG program development  FOG program management  City/agency ordinance and development  Hotspot and SSO abatement  Performed/managed more than 5,000 FOG inspections  Baltazar  Maldonado FOG Inspector 6  Conducted thousands of FOG inspections;  HAZPWOPER Certification, Inspection Management and  Training;  Bilingual (English and Spanish)  Jordan  Washburn FOG Inspector 3  California Water Distribution Level 1 Certification; OSHA  40‐Hour HAZPWOPER Certification; Compliance Inspector;  Conducted Hundreds of FSE Inspections; SSO Investigation  and Response.  Enrique Gamez FOG Inspector 1 40‐Hour HAZPWOPER Certification; Compliance Inspector;  Conducted Hundreds of FSE Inspections  Key:   CWEA = California Water Environment Association  EPA = Environmental Protection Agency  FOG = fats, oils, and grease  IAPMO = International Association of Plumbing and Mechanical Officials  SSO = sanitary sewer overflow  WEF = Water Environment Federation  East Valley Water District FOG Inspection Services 4 November 9, 2023    1.1 Project Management Joseph Jenkins has served as the primary project manager for FSE inspection projects for the past 10 years  and will serve in this role (for a minimum of 1 year) for the District. Mr. Jenkins will provide overall  management and leadership that will include maintaining an effective team, ensuring availability of  technical staff, maintaining quality of work, and resolving project issues. While many tasks can and should  be handled directly by technical staff, all project communication will be routed through Mr. Jenkins to  ensure continuity of project tasks and control of project resources. If Mr. Jenkins is unavailable, Mr. Jim  Kolk will serve as the secondary project manager.    Joseph has conducted more than 4,000 FSE inspections for compliance with FOG control programs,  including those of Costa Mesa Sanitary District, City of Santa Ana, City of La Habra, City of Anaheim, and  IRWD. Joseph manages and schedules FSE inspections and provides training and quality control/quality  assurance for EEC’s FOG inspectors. Joseph is also the lead for sewer system management plan audits. To  date, Joseph has conducted internal SSMP audits for the Costa Mesa Sanitary District (CMSD), City of La  Habra, City of Buena Park, City of Santa Ana, and City of Anaheim. He has a B.S. in Business Administration  from York College, an Environmental Management Certificate from the University of California, Irvine, and  a certification as a Grade I Environmental Compliance Inspector from the California Water Environment  Association (CWEA).    A quality assurance / quality control (QA/QC) process will continue to be implemented throughout the  project and will include periodic reviews during the planning and execution phases. The project manager  will ensure that all the required elements are effectively incorporated into the project and the principal‐ in‐charge will ensure that the project manager is routinely performing this verification.       East Valley Water District FOG Inspection Services 5 November 9, 2023    Section 2.0 – Related Experience   EEC has extensive experience in providing FOG control inspection services throughout California. EEC has  provided FOG services to more than 30 cities and sewer districts including the following:    City of Los Altos City of Santa Ana Garden Grove Sanitary District  San Francisco PUC City of Stanton Irvine Ranch Water District  City of La Habra County of Orange Midway City Sanitary District  City of Anaheim Costa Mesa Sanitary District Orange County Sanitation District    Following is a selection of short project descriptions that represent EEC’s FOG inspection experience.    2.1 City of Santa Ana: FOG Program Management and Inspection Services   EEC developed, implemented, and managed the City of Santa Ana’s  FOG program and conducted on‐site facility inspections. EEC compiled  an exhaustive list of all food service establishments (FSEs) within the  City’s boundary and inspected each FSE to inventory cooking  equipment, fixtures, floor sinks and drains, and grease removal device  (GRD). EEC developed a FOG program database that processed the  equipment inventory and created inspection frequencies based, in  part, on an FSE’s potential to release FOG into the sewer system. EEC  used the geographic information system to determine an FSE’s  potential to impact sewer line hotspots. EEC has been inspecting FSEs  in Santa Ana for the past decade. Project highlights include:     FOG program development, implementation, and  management   FSE kitchen best management practices (BMP) inspections   GRD inspections   FSE noncompliance notifications   Compliance inspection and follow‐up efforts   Sanitary sewer overflow (SSO) response and support   FSE NPDES stormwater inspections   Mobile FOG inspection deployment  2.2 City of Tulare: FOG Program Development and Inspector Training   In 2023, EEC developed the FOG Control Program for the City of Tulare. The development includes  updating the City’s ordinance, developing program materials, and assisting the City with categorizing and  prioritizing FSEs. In addition to program development, EEC training the City inspectors on conducting  proper FOG inspections and the different types of grease interceptors the City inspectors may encounter.     The manage the FOG data, the City elected to implement SwiftComply software. EEC worked closely with  SwiftComply to customize inspection forms, develop workflows, evaluate existing FOG data, and to train  the City staff on the use of the SwiftComply software.  Inspector Using Mobile Device to Gather FSE Data East Valley Water District FOG Inspection Services 6 November 9, 2023    2.3 City of El Segundo: Industrial Pretreatment Program Development and Implementation EEC was contracted by the City to run its Industrial Pretreatment Program in 2015 after they were audited  by the EPA (PG Environmental). EEC essentially had to re‐build the City’s Industrial Pretreatment Program  from scratch as existing documents were inadequate. EEC created new permit templates for the various  types of permits, conducted an Industrial Waste Survey (IWS), permitted required industries, and updated  internal documents such as SOPs and the Enforcement Response Plan. EEC currently conducts the IWS,  manages the permits, performs inspections, reviews SMRs, assists in the submission of the Annual Report,  and updates program documents as needed. As part of the interjurisdictional agreement with the City of  L.A., EEC attends the Contract Cities Meetings with the City of L.A., and represents the City of El Segundo  for EPA Pretreatment Compliance Inspections and Pretreatment Compliance Audits as needed.  2.4 Costa Mesa Sanitary District: FOG Program Management and Inspection Services   EEC currently provides many of the same services the City is requesting—FOG program management and  inspections, plan review, interagency support, and education development—to the Costa Mesa Sanitary  District (CMSD). Some project specifics are as follows:     FOG program creation and management   Permitting inspections   BMP inspections   GRD inspections   Compliance inspections   CCTV source inspections   Enforcement project development and  management   FSE NPDES inspections and management   GIS creation and management   FSE database creation and management   Hotspot analysis   2.5 Irvine Ranch Water District: FOG Program Management and Inspection Services   EEC conducted a FOG characterization study that included more than 800 FSE inspections within the Irvine  Ranch Water District’s (IRWD’s) service area and continues to support ongoing FOG program support,  including FSE inspection services. Where identified, GRDs are inspected to evaluate their size, operational  status, and structural condition. FOG program information and education is also provided to each FSE in  the IRWD’s service area. To enhance analysis of the data collected, EEC developed a GIS database. FSE  inspection data, including GRD data, was further analyzed to relate FSE data to SSOs and sewer hotspots.  GRD data was instrumental in developing IRWD’s FOG control program; analysis of the data provided a  basis for prioritizing FSE permitting and inspections as well as optimizing IRWD resources for the FOG  program. The project scope included the following elements:     Program creation and management   Permitting inspections   BMP inspections   GRD inspections   Compliance inspections   Non‐routine customer support   FSE plan submittal program development  and management    East Valley Water District FOG Inspection Services 7 November 9, 2023    Section 3.0 – Scope of Work and Approach   Task 1 Kick‐off Meeting   EEC will attend a kick‐off meeting to discuss the overall scope of the project with District Staff. The kick‐ off meeting will include the prioritization of FSE inspections. EEC will prepare a meeting agenda for the  District’s review and comment at least 5 days prior to the kick‐off meeting.    EEC will also attend regular status meetings with the District. The status meeting will discuss program  progress, items in need of modification, active code compliance cases, active violations, resolved  violations, pending violations, and any other matters pertinent to the success of the program.    Task 2 Pretreatment/FOG Program Management   EEC Manages FOG programs for six California Agencies, with varying levels of data management demands.  EEC has demonstrated the flexibility to adapt to these demands and facilitate efficient inspection  programs.     Task 2.1 Facility Data Management   EEC has worked with SwiftComply for multiple sewer agencies. Recently, EEC assisted the City of Tulare  with converting their FSE data to the SwiftComply database, helped to customize inspection forms, and  assisted with ongoing inspection frequencies and compliance. EEC will work with the District to ensure  the implementation of the SwiftComply database is as smooth as possible. Any inspections that prove to  be non‐ compliant will be reported to the Water and Wastewater Compliance Supervisor within 48 hours  with a detailed report of the violation(s).    Task 3 Food Service Establishment FOG Inspections   Task 3 consists of two subtasks to address grease‐removal device  (GRD) inspections and kitchen best management practice  inspections. EEC will utilize the same inspections forms EEC has  developed for the previous FOG inspection projects. The  inspection forms will adequately evaluate the FSE’s compliance  with the rules and regulations of the FOG Control Program.    Task 3.1 Grease‐Removal Equipment Inspections   EEC will conduct in‐depth inspections of GRDs at FSEs. EEC  understands that there are approximately 110 FSEs that will  require an inspection annually.    To determine compliance with the established 25% rule, EEC will  use a Dip‐Stick Pro sample collection tube to measure the level  of FOG and solids in gravity grease interceptors. EEC has  developed inspection tools to accurately measure FOG and  solids in smaller hydromechanical grease interceptors (also known as grease traps) as well. During the  Dip Stick Pro Grease Interceptor Core Sample East Valley Water District FOG Inspection Services 8 November 9, 2023    inspections, the EEC inspector will also request pumping records and will check appropriate GRD  connections. As necessary, EEC will collect representative discharge samples during the inspections. It is  anticipated that sampling will only be conducted when additional enforcement information is needed.    For any FSE identified as being non‐compliant during an inspection, EEC will schedule and conduct follow‐ up inspections for the non‐compliance. EEC anticipates approximately 20 follow‐up inspections being  required.    Task 3.2 Best Management Practice Inspections   Having conducted over 20,000 kitchen best management practice (BMP) inspections, EEC understands  the importance of educating FSEs on proper BMPs. EEC will perform BMP inspections for each FSE at the  time of the GRD inspection, and will provide BMP only inspections for each FSE that does not have a GRD.  The inspections will include providing BMP materials and necessary education.    FOG program education is a core component of efforts to reduce SSOs and FOG impacts to the sewer  system. EEC uses each FOG inspection as an opportunity to educate FSE staff about the importance of  following kitchen BMPs and proper GRD maintenance. EEC has developed public outreach efforts for FOG  programs that have included such items as door hangers, pot scrapers, FAQ sheets, and postcard mailers.  EEC has also helped agencies develop websites that administer FOG program information for both FSEs  and the general public.    Task 4 Additional As‐Needed Services   Task 4.1 Staff Training   EEC previously developed and conducted California’s only Grease Interceptor Inspector Training  Workshop for the California Water Environment Association. To date, EEC has trained over 300 FOG  inspectors Statewide. EEC will conduct training for the District personnel. The training will include  classroom‐based training session, and as‐needed field training. The training will include the procedures  for identifying and inspecting multiple types of grease control devices including gravity grease interceptors  and automatic grease removal devices. The training will also teach inspectors how to prioritize the  inspections to be completed, identify non‐compliances, and implement the proper enforcement actions.  Finally, the training will cover the use of the SwiftComply database and data entry.    Task 4.2 Plan/Project Review EEC has expertise working with all types of GREs and currently performs plan review activities for three  clients. EEC served on the review committee during the development of the new sizing criteria in the 2006  Uniform Plumbing Code and has conducted multiple studies on the effectiveness of GREs and Automatic  Removal Devices. EEC engineers also routinely design industrial pretreatment systems for our industrial  clients and EEC staff is very familiar with the technical review of specifications for pretreatment processes.  Task 4.3 Environmental Compliance Support   EEC closely monitors regulatory developments to identify new or changing regulations for FOG programs,  the WDR, and SSMP requirements. EEC assists clients to proactively maintain compliance with evolving  East Valley Water District FOG Inspection Services 9 November 9, 2023    regulations. EEC has assisted such agencies as the City of Anaheim, Costa Mesa Sanitary District, City of El  Segundo, City of Santa Ana, and City of Buena Park with their SSMP and internal audits.    EEC currently manages Hazardous Materials Business Plans (HMBPs), Industrial General Permit (IGP), and  CUPA related compliance for multiple industrials facilities across California. EEC routinely works with local  CUPAs to ensure HMBPs are kept up to date and submitted on‐time. Additionally, EEC currently has three  Qualified Industrial Stormwater Practitioners (QISPs) on staff who routinely develop and review  Stormwater Pollution Prevention Plans (SWPPP)s, and conduct Elevated Response Action (ERA) Level 1  and 2 Reports. EEC has the staff expertise and experience to assist the District with any of these tasks as‐ needed.    Project Schedule Following is a general schedule of tasks and milestones based on the scope of work. During the project  kick‐off meeting, the schedule will be reviewed with the District’s staff and revised as necessary.  Additionally, the schedule will be routinely updated as needed as tasks are completed and milestones are  reached.       East Valley Water District FOG Inspection Services 10 November 9, 2023      Section 4.0 – Client References   Table 4‐1, Client References   Client/Project Contact Address  City of Santa Ana  FOG Program Support  Mr. Cesar Barrera  Principal Civil Engineer   cbarrera@santa‐ana.org  (714) 647‐3387  220 S. Daisy Avenue  Santa Ana, CA 92703  City of Anaheim  FOG Program Support  Jonathan Heffernan  Operations Supervisor  (714) 765‐6860  jheffernan@anaheim.net  200 S. Anaheim Boulevard  Suite 276  Anaheim, CA 92805  Costa Mesa Sanitary District  FOG Program Inspections  Scott Carroll  General Manager  (949) 645‐8400  scarroll@cmsdca.gov  290 Paularino Ave.  Costa Mesa, CA 92626  City of El Segundo  Pretreatment/FOG Program Inspections  Mr. Lifan Xu  Principal Civil Engineer  lxu@elsegundo.org  (310) 524‐2368  350 Main Street,  El Segundo, CA 90245    “EEC has played a significant role in helping our City protect the environment and our citizens.”    Jake Wager, City Manager (former)  City of Stanton    East Valley Water District FOG Inspection Services  November 9, 2023  Appendix A Project Team Resumes Assessment/Remediation Wastewater/Stormwater Litigation Support Regulatory Compliance Technology/GIS Corporate Office – Tel: (714) 667-2300 | Fax: (714) 667-2310 | One City Boulevard West | Suite 1800 | Orange, CA 92868 Mid-Atlantic Office – Tel: (410) 263-2234 | Fax: (410) 266-8660 | 200 Harry S Truman Parkway | Suite 330 | Annapolis, MD 21401 eecenvironmental.com JOSEPH JENKINS, QISP Project Regulatory Specialist Joseph has performed more than 4,000 inspections of food service establishments (FSEs) for compliance with fats, oils, and grease (FOG) control programs, including those of the Costa Mesa Sanitary District, City of Santa Ana, City of La Habra, City of Anaheim, and Irvine Ranch Water District. Joseph has also conducted thousands of industrial pretreatment and stormwater inspections of industrial and commercial facilities. Joseph manages and schedules EEC’s FSE inspection programs and provides training and quality control / quality assurance of EEC’s FOG inspectors. Joseph is also EEC’s lead auditor for sewer system management plan (SSMP) audits. To date, Joseph has conducted internal SSMP audits for the Costa Mesa Sanitary District, City of La Habra, City of Buena Park, City of Santa Ana, and City of Anaheim. Joseph has assisted in the development of multiple stormwater programs for both industrial and municipal clients. As a QISP (Qualified Industrial Stormwater Practitioner), Joseph has conducted multiple ERA evaluations under California’s Stormwater Industrial General Permit. Joseph assists industrial clients daily with developing their stormwater monitoring programs, including sample location and parameter identification, training staff on sampling techniques, and managing data on the Water Board’s SMARTS database. He has also conducted thousands of stormwater inspections of industrial and commercial facilities for compliance with NPDES stormwater discharge requirements. Joseph manages and schedules EEC’s inspection programs and provides training and quality control/quality assurance of EEC’s inspectors. Joseph holds a Bachelor of Science in Business Administration from York College in Nebraska; a certificate in Environmental Management from the University of California, Irvine, Extension; a certificate as a Grade I Environmental Compliance Inspector through the California Water Environment Association; and a certificate as a QISP. Joseph also maintains certification in OSHA 40-hour HAZWOPER training and in the Pipeline Assessment and Certification Program. EXPERIENCE FOG Inspector, FOG Inspection Programs for Multiple Cities and Sewer Agencies | Statewide, CA • Serves as the lead FOG inspector in support of multiple cities and sewer districts including IRWD. • Completed thousands of FSE inspections in support of agencies’ FOG control programs and has achieved a high rate of compliance for those FSEs. Senior Staff, FOG Control Consulting for Various Municipalities | Nationwide • Assists EEC’s project managers to provide support for FOG control consulting services ranging from ordinance and permit development, grease interceptor sizing and installation requirements, sewer line characterization, inspection and enforcement procedures, sanitary sewer overflow response procedures, and database and GIS management. Senior Staff, FOG Control Program Manual Development, Baltimore County | Baltimore, MD • Developed the FOG Control Program Manual for the Baltimore County FOG Control Program. • Manual included procedures for inspecting FSEs, requirements for installation of grease control devices, and FSE educational materials that were created by EEC, including best management practices. JOSEPH JENKINS, QISP 2 E N V I R O N M E N T A L ASSESSMENT/REMEDIATION | WASTEWATER/STORMWATER | LITIGATION SUPPORT REGULATORY COMPLIANCE | TECHNOLOGY/GIS EXPERIENCE (CON.) Lead Trainer, SSO Prevention and Response Program, City of San Gabriel | San Gabriel, CA • Trained City of San Gabriel staff on prevention of and response to SSO. • Training consisted of a classroom instruction session that reviewed State and City monitoring and reporting requirements, proper response procedures, and proper volume calculation methods. Training also entailed field training sessions during which varying volumes of water were spilled and trainees practices containing the spills, estimating the volume of spilled water, and completing reporting forms. Compliance Inspector, NPDES Inspections and Program Management, Cities of Santa Ana and Anaheim | Orange County, CA • Performed hundreds of NPDES inspections for the City of Anaheim and the City of Santa Ana. • Currently manages the monthly NPDES inspection program and trains inspectors on the proper inspection procedures. Compliance Inspector, NPDES Inspections and MS4 Program Management, Various California Cities, Southern California • Performed hundreds of NPDES inspections for the City of Anaheim, City of Santa Ana, City of El Segundo, and City of Huntington Beach. • Currently manages the monthly NPDES inspection program and trains inspectors on the proper inspection procedures. Lead Auditor, SSMP Internal Audits for Various Municipalities | Nationwide • Assists EEC’s project managers to provide support for conducting internal audits of SSMPs. • Reviews SSMP-related documentation and conducts interviews of municipality staff members. • Completes technical report documents specifying important findings and recommendations. Stormwater Program Development, SWPPP Updates and Monitoring Plan Implementation, Hehr International | Los Angeles, CA. • Performed updates for the facility’s SWPPP • Developed Stormwater Monitoring Plan • Conducted training for stormwater sampling and BMP implementation Hehr International, SWPPP and Site Map Revisions | Los Angeles, CA. • Conducted a comprehensive review and update of the SWPPP to comply with the requirements of the 2015 Industrial General Permit. • Ensured that the monitoring and reporting requirements met the 2015 IGP, accurate storage of materials and implemented BMPs were reflected, and that spill response and maintenance activities were documented. • Revised the facility site map accurately to reflect storage of materials, sampling locations, flow directions, and implemented structural BMPs. • Assisted with uploading the SWPPP to the State’s SMARTS database. Conducted training for the employees on the SWPPP elements and IGP requirements. Elevated Response Actions (ERAs), Multiple Industrial Clients, Southern California • Performed ERA Evaluations identifying NAL exceedances and sources. • BMP implementation. • SWPPP updates. • SMARTS data management. • Employee sample procedure training. Small MS4 Permit Program Management, SWPPP Updates and Monitoring Plan Implementation, March Air Reserves Base | Moreno Valley, CA. • Conducted Storm Event Sampling • Developed Stormwater Monitoring Plan • Completed Required Reports per Permit Requirements JOSEPH JENKINS, QISP 3 E N V I R O N M E N T A L ASSESSMENT/REMEDIATION | WASTEWATER/STORMWATER | LITIGATION SUPPORT REGULATORY COMPLIANCE | TECHNOLOGY/GIS EXPERIENCE (CON.) Project Manager/Lead Inspector, Industrial Pretreatment Program, City of El Segundo | El Segundo, CA • Developed and implemented industrial pretreatment program for the City • Permitted categorical industrial users • Performed Industrial Waste Surveys • Conducted inspections for industrial users • Conducted and managed enforcement actions • Completed Annual Pretreatment Program Reports for submittal to local Regional Water Quality Control Board Wastewater/Stormwater Litigation Support Regulatory Compliance Assessment/Remediation Technology/GISENVIRONMENTAL Corporate Office — Tel: (714) 667-2300 | Fax: (714) 667-2310 | One City Boulevard West | Suite 1800 | Orange, CA 92868 Mid-Atlantic Office — Tel: (410) 263-2234 | Fax: (410) 266-8660 | 200 Harry S. Truman Parkway, Suite 330 | Annapolis, MD 21401 eecenvironmental.com JOHN SHAFFER CEO/Principal John is the founder and president of EEC. John has more than 25 years’ experience managing water resource projects and helping clients achieve compliance with their NPDES and other wastewater and storm water discharge permits. He leads the EEC FOG team that is national- ly recognized as a FOG control expert and has developed, implemented, and assessed more than 14 FOG control programs. Under John’s direction, the EEC FOG team has conducted FOG characterization studies for 15 cities and wastewater districts. When FOG was identi- fied as a leading cause of sanitary sewer overflows (SSOs) and beach closures in California, John was at the forefront of efforts to curb FOG discharges to the sewer system, serving as the program manager in the largest FOG control study in the country conducted on behalf of Orange County Sanitation District and its 26 member agencies. John holds a General Engineering Contractors License and is a member of the Water Environment Federation, California Water Environment Association, and California Association of Sewer Agencies. EXPERIENCE Program Manager, Sanitary Sewer Overflow Study | National •Oversaw a $250,000 national research study for Orange County Sanitation District and County of Orange on the caus- es of and solutions to SSOs. The study was conducted in response to the growing problem of beach closures in Orange County, California. •Evaluated the causes of grease blockages linked to wastewater discharge from restaurants and residences; grease buildup creates sewer line blockages that result in SSOs and sewage flow to storm drains, creeks, and eventually beaches. Project Manager, 30 Industrial Stormwater Compliance Programs | Statewide •Managed 30 separate industrial stormwater compliance programs throughout California and oversaw the following: stormwater sampling, containment system design and installation, stormwater pollution prevention plans, stormwater monitoring and reporting program preparation, and permitting with the California Regional Water Quality Control Board. Project Manager, Sewer System Characterization | Orange County, CA •Managed $1 million+ in sewer system characterization projects for cities and wastewater agencies in Orange County and oversaw CCTV inspections, sewer mapping using GIS, and structural and sewer blockage source identification. Project Manager, California Fats, Oils and Grease (CalFOG) Workgroup | CA •Represented CalFOG in negotiations with the International Association of Plumbing and Mechanical Officials concern- ing critical revisions to the Uniform Plumbing Code that would affect every sewering agency in California. •CalFOG is a special workgroup within the Tri-TAC that focuses on the development of FOG control tools that may be used throughout the State; Tri-TAC, which is jointly sponsored by the California Association of Sanitation Agencies, California Water Environment Association, and League of California Cities, is a statewide technical advisory committee comprising members from public agencies and other professionals responsible for wastewater treatment. •The constituency base for Tri-TAC collects, treats, and reclaims 2 billion+ gallons for wastewater each day and serves most of the sewered population in California. ENVIRONMENTAL Corporate Office — Tel: (714) 667-2300 | Fax: (714) 667-2310 | One City Boulevard West | Suite 1800 | Orange, CA 92868 Regional Offices: Oakland, CA | Annapolis, MD | Tampa, FL eecenvironmental.com Assessment/Remediation Wastewater/Stormwater Litigation Support Regulatory Compliance Technology/GIS JIM KOLK Senior Project Engineer Jim is an industrial engineer with more than 20 years of project management experience. He has extensive expertise in wastewater/sewer system program support, including fats, oils, and grease (FOG) program development, industrial wastewater pretreatment program development, sanitary sewer overflow (SSO) response and data management, stormwater compliance, collection system characterization, and geographic information system (GIS) / database integration. Jim routinely manages projects with complex regulatory compliance is- sues related to state enforcement, consent decrees, and compliance audits. He has managed multiple projects involving development and management of hundreds of permits, including thousands of facility inspections and enforcement actions. Jim holds a Bachelor of Science in Industrial Engineering from San Jose State University. He maintains professional certifi- cation in Sanitary Sewer Overflow Reporting from the California Water Environment Association and in Pipeline Assessment and Certification from the National Association of Sewer Service Companies. EXPERIENCE Project Manager / Technical Lead, FOG Control Consulting, Various Municipalities | Nationwide • Provide expert FOG control consulting services, including ordinance and permit development, grease interceptor sizing and installation, sewer line characterization, inspection and enforcement procedures, and database and GIS manage- ment. • Clients include Boston Water and Sewer, Seattle Public Utilities Commission, Orange County Sanitation District, Irvine Ranch Water District, and City of Santa Ana. Project Manager, Food Service Establishment Inspection Management Services, Various Municipalities | South- ern CA • Manages food service establishment inspection programs for five cities and sewer districts in support of FOG-control programs. • Has overseen 20,000+ inspections to date and issuance of 7,500+ notices of noncompliance or violation. • Manages issuance of compliance enforcement measures and tracking of corrective actions. Project Manager, Stormwater Management Services, Airgas Products | El Segundo, CA • Managed the development and implementation of a stormwater pollution prevention plan and monitoring and reporting program for the Airgas facility in Torrance, California. • Managed the National Pollutant Discharge Elimination System compliance and training services provided by EEC. Project Manager, Various Commercial and Industrial Wastewater Treatment/Stormwater Projects | CA • Routinely hired by commercial and industrial clients to assess, design, and develop effective, economical solutions for wastewater treatment systems. • Projects include enhancements to aeration system to increase efficiency, digester systems to reduce sludge disposal costs, and lift stations and interceptors to address odors. ENVIRONMENTAL ASSESSMENT/REMEDIATION | WASTEWATER/STORMWATER | LITIGATION SUPPORT REGULATORY COMPLIANCE | TECHNOLOGY/GIS EXPERIENCE (CON.) Project Manager, Pretreatment Program Development and Implementation, Various Municipalities | Nationwide • Pretreatment program assessment, development, and implementation of key program elements, including legal authority review/development, industrial waste survey screening, and local limits development/implementation. • Managed the preparation of program manuals and procedures/guidelines for industrial user inspection, sampling, and enforcement activities. Project Manager / Subject Matter Expert, SSO Consent Decree Support, Confidential Client | CA • Managed all technical support activities related to an SSO consent decree response for a California sewer agency. • Work involved detailed assessment of SSO-related programs, recommendation of program enhancements, development and negotiation with the environmentalist group on behalf of the client for reasonable performance measures, and devel- opment and implementation of critical program upgrades. Technical Lead, Industrial Wastewater Pretreatment Audits, Multiple Clients | Nationwide • Audited multiple industrial wastewater pretreatment programs involving categorical industrial user permit compliance, slug discharge control plans, discharge monitoring, enforcement response, and program reporting. JIM KOLK 2 Assessment/Remediation Wastewater/Stormwater Litigation Support Regulatory Compliance Technology/GIS Corporate Office – Tel: (714) 667-2300 | Fax: (714) 667-2310 | One City Boulevard West | Suite 1800 | Orange, CA 92868 Mid-Atlantic Office – Tel: (410) 263-2234 | Fax: (410) 266-8660 | 200 Harry S Truman Parkway | Suite 330 | Annapolis, MD 21401 eecenvironmental.com BALTAZAR MALDONADO Compliance Inspector Baltazar Maldonado, a graduate from California State University Long Beach, has conducted thousands of FOG inspections at food service facilities, industrial pretreatment inspections, NPDES stormwater inspections at industrial and commercial facilities, and SSO emergency response and elevated enforcement actions. Baltazar has also worked with industrial and commercial facilities on stormwater and FOG related BMP evaluations to determine the proper BMPs that should be implemented and to resolve consistent compliance issues. Baltazar is EEC lead responder for SSO occurrences. During these events, Baltazar helps to determine the cause of the SSO and the necessary actions to resolve the SSO cause. Following the SSO event, Baltazar determines the necessary corrective actions to be conducted, and works with the facilities to ensure these actions are followed to prevent future SSO occurrences. Baltazar holds a Bachelor of Science from California State University Long Beach; he maintains a certification in OSHA 40-hour HAZWOPER training and is a bilingual English and Spanish speaker. EXPERIENCE Compliance Inspector, Industrial Pretreatment Program| El Segundo, CA • Permitted industrial users • Performed Industrial Waste Surveys • Conducted inspections for industrial users • Conducted and managed enforcement actions FOG Inspector, FOG Inspection Programs for Multiple Cities and Sewer Agencies | Statewide, CA • Serves as the lead FOG inspector in support of multiple cities and sewer districts including CMSD and IRWD. • Completed thousands of FSE inspections in support of agencies’ FOG control programs and has achieved a high rate of compliance for those FSEs. Compliance Inspector, NPDES Inspections and MS4 Program Management, City of El Segundo | Las Angeles County, CA • Performed hundreds of NPDES inspections for the City of El Segundo • Currently manages the monthly NPDES inspection program and trains inspectors on the proper inspection procedures. SSO Response for Various Municipalities | Nationwide • Assists in the response and follow-up activities related to SSO events on behalf of agencies. During the SSO response, the responsible party, cause of the SSO, and follow-up actions are identified. Baltazar then develops enforcement letters and works with the responsible party to ensure future SSOs do not occur. Assessment/Remediation Wastewater/Stormwater Litigation Support Regulatory Compliance Technology/GIS Corporate Office – Tel: (714) 667-2300 | Fax: (714) 667-2310 | One City Boulevard West | Suite 1800 | Orange, CA 92868 Mid-Atlantic Office – Tel: (410) 263-2234 | Fax: (410) 266-8660 | 200 Harry S Truman Parkway | Suite 330 | Annapolis, MD 21401 eecenvironmental.com JORDAN WASHBURN Compliance Inspector Jordan Washburn has conducted thousands of FOG inspections at food service facilities, NPDES stormwater inspections at industrial and commercial facilities, and SSO emergency response and elevated enforcement actions. Jordan has also worked with industrial and commercial facilities on stormwater and FOG related BMP evaluations to determine the proper BMPs that should be implemented and to resolve consistent compliance issues. Jordan is also EEC’s lead investigator for odor related complaints. Jordan has investigated multiple shopping centers and FSEs to identify causes of odors which are typically related to grease interceptors and their ventilation system. Jordan studied Information Technology and Programming at North Central Michigan College. Jordan also maintains a California Water Distribution Level 1 Certification and an OSHA 40-Hour HAZPWOPER Certification. EXPERIENCE FOG Inspector, FOG Inspection Programs for Multiple Cities and Sewer Agencies | Statewide, CA • Serves as the lead FOG inspector in support of multiple cities and sewer districts including CMSD and IRWD. • Completed thousands of FSE inspections in support of agencies’ FOG control programs and has achieved a high rate of compliance for those FSEs. SSO Response for Various Municipalities | Nationwide • Assists in the response and follow-up activities related to SSO events on behalf of agencies. During the SSO response, the responsible party, cause of the SSO, and follow-up actions are identified. Baltazar then develops enforcement letters and works with the responsible party to ensure future SSOs do not occur. Grease Interceptor Odor Investigations for Various Municipalities | Nationwide • lead investigator for odor related complaints. Jordan has investigated multiple shopping centers and FSEs to identify causes of odors which are typically related to grease interceptors and their ventilation system. • Conduct dye testing of sewer systems • Hydrogen Sulfide monitoring and response 21 ATTACHMENT B – Proposal Forms • Consultant Identification Form • List of Subconsultants and References Form • Exception Form(s) • Waiver/Release of Liability Form • Certificate(s) of Insurance or Letter of Compliance • DIR Certification • Proposal Fee Schedule • Opinion of Probable Costs 22 CONSULTANT IDENTIFICATION FORM 1.Legal name of Consultant: _______________________________________________________ ___________________________________________________________________________ 2.Consultant's Street Address: _____________________________________________________ ___________________________________________________________________________ 3.Consultant’s Mailing Address:______________________________________________________ ______________________________________________________________________________ 4.Consultant’s Business Telephone:___________________________________________________ 5.Consultant's Fax Number: ___________________________________________________________ 6.Consultant’s E-mail Address [All requests will be sent to this location]:_______________________ 7.Type of Organization: Sole Proprietor Partnership Corporation Other If corporation, indicate State where incorporated: 8.Consultant’s Federal Tax Identification Number: ______________________________________ 9.Consultant’s Project Manager:_____________________________________________________ EEC Environmental 1 City Blvd. W. STE 1800 1 City Blvd. W. STE 1800, Orange, CA. 92868 (714) 667-2300 (714) 667-2310 jjenkins@eecenvironmental.com X 33-0665828 Joseph Jenkins 23 SUBCONTRACTORS/SUBCONSULTANTS List any subcontractors/subconsultants who may perform any services on this project. (Use additional sheets if necessary) FEDERAL TAX AREA OF COMPANY ADDRESS ID NO. EXPERTISE CONSULTANT REFERENCES Information to whom relevant services have been provided in the past three (3) years by the consultant. Reference at least three public agencies in the past three years where these similar services have been provided for the selected project areas. ORGANIZATION ADDRESS TELEPHONE NO. CONTACT TYPE OF WORK No Subcontractors City of Santa Ana 220 S Daisy Ave. Santa Ana, CA. (714) 647-3387 Cesar Barrera FOG Inspection Services Costa Mesa Sanitary District 290 Paularino Ave. Costa Mesa, CA. (949) 645-8400 Scott Carroll FOG Inspection Services City of El Segundo 350 Main St. El Segundo, CA. (310) 524-2368 Lifan Xu FOG Inspection Services 24 EXCEPTION FORM Should your firm take exception to ANY of the terms and conditions or other contents provided in this Request for Proposal, list the exceptions below. THIS COMPLETED FORM MUST BE SUBMITTED WITH YOUR PROPOSAL. If no exception(s) are taken, enter "None" after item number one. (Make additional copies of this form as necessary) 1.Page Number:Section Title: ____Paragraph Number: Exception Taken: ______ 2.Page Number:Section Title: ______ Paragraph Number: Exception Taken: ___ 3.Page Number:Section Title: ____ Paragraph Number: Exception Taken:__ 4.Page Number:Section Title: ____ Paragraph Number: Exception Taken 5.Page Number:Section Title: ____ Paragraph Number: Exception Taken:__ None 27 PROPOSAL FEE SCHEDULE Consultant shall complete this Proposal Price Schedule for positions required to complete work items described in the proposal and return it with their proposal. All proposed prices and fees may be adjusted annually, based on the CPI, the base pricing shall be held through the contract performance period and shall include costs associated with all, equipment, materials, transportation, overhead, travel, profit, insurance, sales and other taxes, licenses, incidentals, and all other related costs necessary to provide the related services. DESCRIPTION PROPOSED UNIT RATE (per hour) 1.Project/Program Manager $______ 2.Inspector $_________ 3.Other (Specify)_______________________________$___________ 4.Other (Specify)_______________________________$___________ 5.Other (Specify)_______________________________$___________ 6.Other (Specify)_______________________________$___________ 7.Subconsultant (Specify)_______________________________$___________ 8.Subconsultant (Specify)_______________________________$___________ 9.Subconsultant (Specify)_______________________________$___________ 10.Subconsultant (Specify)_______________________________$___________ Please note any other fees which may be applicable to the services being provided $210 $150 Principal $290 Project Assistant $125 28 OPINION OF PROBABLY COSTS (NOT BINDING) Inspection Services Provide the Opinion of Probable costs for routine inspection services which should include all costs for planning, scheduling, executing and reporting inspections of the included dischargers. The Proposal Price shall include all related activities necessary to complete the routine inspection services. This information may be used for reference and comparison for the Contract Amount during negotiations as well as budgeting purposes for the District. Assume that all inspections are satisfactory, and no follow up inspections are required. If follow up inspections are required, they will be performed on a Time and Materials basis, with the rates from the Proposal Fee Schedule. SUMMARY OF OPINION OF PROBABLY INSPECTION COSTS (Annual) COSTS Inspection of all identified dischargers $ Sampling and Delivery to Local Laboratories $ Planning Coordination with District Staff (assume one 1-hour meeting per month) $ Reporting and post inspection documentation $ Preparation of annual report $ Contract administration tasks (invoicing, etc.) $ Other (Specify) : _________________________________________ $ Other (Specify) : _________________________________________ $ Other (Specify) : _________________________________________ $ Other (Specify) : _________________________________________ $ $ ANNUAL TOTAL OPINION OF PROBALBE COSTS $ 25,200 6,000 2,520 3,060 2,860 1,500 Staff Training 3,460 Plan and Pretreatment Process Review 1,420 Environmental Compliance Support 2,570 47,890 Agenda Item #5f December 13, 20231 Meeting Date: December 13, 2023 Agenda Item #5f Discussion Item 9 3 8 Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Consider Approval of Board Reorganization, appointment of Executive Management Team and set the time, day and place for holding meetings RECOMMENDATION That the Board of Directors: A) Elect official officers for the positions of Board President and Vice President, beginning January 1, 2024 B) Appointment of General Manager/Chief Executive Officer, Board Secretary and Chief Financial Officer C) Set the time, day and place for holding meetings. BACKGROUND / ANALYSIS The Board of Directors conducts their reorganization process at the first regular meeting in December pursuant to California Water Code Section 30520, and shall take effect January 1, 2024. The Board reorganization ensures the efficient management of the District and reflects a dedication to the highest standards of integrity and accountability so as to continue to earn the trust and confidence of the public served by the District. Staff is recommending that the District continue to hold regularly scheduled Board meetings at 31111 Greenspot Road, Highland, CA, on the 2nd and 4th Wednesday of each month at 5:30 p.m. AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability A. Practice Transparent and Accountable Fiscal Management REVIEW BY OTHERS This agenda item has been reviewed by Administration and Legal Counsel. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Agenda Item #5f December 13, 20232 Meeting Date: December 13, 2023 Agenda Item #5f Discussion Item 9 3 8 Recommended by: ________________ Michael Moore General Manager/CEO ATTACHMENTS No attachments Water Supply Update Northern California 8 Station 1.7 inches Updated 11/14/2023 Big Bear 0.01 inches Updated 11/14/23 Annual Average: 16.8'' WATER YEAR Highland October 1- September 30 0.94 inches Updated 11/14/23 ACRONYMS CFS = cubic feet per second mAF = million Acre-Feet 100% Annual Average: 11.9'' 35% of Capacity STATE WATER PROJECT ALLOCATION WATER SHORTAGE STAGE STATE WATER PROJECT Lake Mead & Powell Updated 11/13/23 DISTRICT WATER SUPPLIES Annual Average: 53.2'' GROUNDWATER SURFACE COLORADO RIVER STORAGE OTHER INDICATORS RAINFALL Current Available CapacityAvailable Capacity Current 4.9 mAF 82% of Capacity Bunker Hill Basin 2.37 mAF 67% of Capacity Lake Oroville Updated 11/13/23 126.1 107.4 247.1 217.1 256.2 154.1 92.1 181.3 164.1 67.5 67.2 Santa Ana River (CFS) Total SAR Inflow Updated 11/9/23 Last YearLast Year 17.5 mAF Historic Avg 2010-2022 Monthly Average 2023-Monthly Flow Average