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Agenda Packet - EVWD Board of Directors - 09/27/2023
BOARD OF DIRECTORS SEPTEMBER 27, 2023 East Valley Water District was formed in 1954 and provides water and wastewater services to 104,000 residents within the cities of San Bernardino and Highland, and portions of San Bernardino County. EVWD operates under the direction of a 5member elected Board. GOVERNING BOARD EXECUTIVE MANAGEMENT Phillip R. Goodrich Chairman of the Board Michael Moore General Manager/CEO James Morales, Jr. ViceChairman Brian W. Tompkins Chief Financial Officer Chris Carrillo Governing Board Member Jeff Noelte Director of Engineering & Operations Ronald L. Coats Governing Board Member Kerrie Bryan Director of Administrative Services David E. Smith Governing Board Member Patrick Milroy Operations Manager Rocky Welborn Water Reclamation Manager Justine Hendricksen District Clerk Board of Directors Regular Meeting September 27, 2023 5:30 PM Closed Session begins at 4:30 p.m. 31111 Greenspot Road, Highland, CA 92346 www.eastvalley.org PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd., Highland, during normal business hours. Also, such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelated modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 8854900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors. CALL TO ORDER ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda RECESS INTO CLOSED SESSION 2.CLOSED SESSION a.PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Government Code Section 54957) Title: General Manager/CEO 5:30 PM RECONVENE MEETING PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS ANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMS PRESENTATIONS AND CEREMONIAL ITEMS Introduction of Newly Hired Employee Joseph Tejada, Field Service Worker I PUBLIC COMMENTS 3.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve the September 13, 2023 Regular Board Meeting Minutes b.Investment Transaction Report for Month Ended August 31, 2023 c.August 2023 Disbursements: Accounts payable disbursements for the period include check numbers 261670 through 261826, bank drafts, and ACH payments in the amount of $8,432,544.04 and $461,036.31 for payroll 4.INFORMATIONAL ITEMS a.Regional Recycled Water Facilities Update 5.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Approval of Extension of Contract with HORNE LLP to Receive Low Income Household Water Assistance Program (LIHWAP) Payments b.Consider Approval of Contracts with Logicalis and Wirenet for an Enhanced Security Camera System at Plant 134 c.Consider Approval of Water Quality Permitting Services Contract Amendment No. 3 with Woodard & Curran for the Sterling Natural Resource Center d.Review General Manager/CEO Achievement of Goals and Objectives, Determination of Performance Award and Consider Approval of Amendments to General Manager/CEO Employment Agreement e.Consider Approval of General Manager/CEO’s 202324 Goals and Objectives 6.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN BOARD OF DIRECTORSSEPTEMBER 27, 2023East Valley Water District was formed in 1954 and provides water and wastewater services to104,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTPhillip R. GoodrichChairman of the Board Michael MooreGeneral Manager/CEOJames Morales, Jr.ViceChairman Brian W. TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsRonald L. CoatsGoverning Board Member Kerrie BryanDirector of Administrative ServicesDavid E. SmithGoverning Board Member Patrick Milroy Operations ManagerRocky Welborn Water Reclamation ManagerJustine Hendricksen District Clerk Board of Directors Regular Meeting September 27, 2023 5:30 PM Closed Session begins at 4:30 p.m. 31111 Greenspot Road, Highland, CA 92346 www.eastvalley.org PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd., Highland, during normal business hours. Also, such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelated modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 8854900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors. CALL TO ORDER ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda RECESS INTO CLOSED SESSION 2.CLOSED SESSION a.PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Government Code Section 54957) Title: General Manager/CEO 5:30 PM RECONVENE MEETING PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS ANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMS PRESENTATIONS AND CEREMONIAL ITEMS Introduction of Newly Hired Employee Joseph Tejada, Field Service Worker I PUBLIC COMMENTS 3.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve the September 13, 2023 Regular Board Meeting Minutes b.Investment Transaction Report for Month Ended August 31, 2023 c.August 2023 Disbursements: Accounts payable disbursements for the period include check numbers 261670 through 261826, bank drafts, and ACH payments in the amount of $8,432,544.04 and $461,036.31 for payroll 4.INFORMATIONAL ITEMS a.Regional Recycled Water Facilities Update 5.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Approval of Extension of Contract with HORNE LLP to Receive Low Income Household Water Assistance Program (LIHWAP) Payments b.Consider Approval of Contracts with Logicalis and Wirenet for an Enhanced Security Camera System at Plant 134 c.Consider Approval of Water Quality Permitting Services Contract Amendment No. 3 with Woodard & Curran for the Sterling Natural Resource Center d.Review General Manager/CEO Achievement of Goals and Objectives, Determination of Performance Award and Consider Approval of Amendments to General Manager/CEO Employment Agreement e.Consider Approval of General Manager/CEO’s 202324 Goals and Objectives 6.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN BOARD OF DIRECTORSSEPTEMBER 27, 2023East Valley Water District was formed in 1954 and provides water and wastewater services to104,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTPhillip R. GoodrichChairman of the Board Michael MooreGeneral Manager/CEOJames Morales, Jr.ViceChairman Brian W. TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsRonald L. CoatsGoverning Board Member Kerrie BryanDirector of Administrative ServicesDavid E. SmithGoverning Board Member Patrick Milroy Operations ManagerRocky Welborn Water Reclamation ManagerJustine HendricksenDistrict ClerkBoard of Directors Regular MeetingSeptember 27, 2023 5:30 PMClosed Session begins at 4:30 p.m.31111 Greenspot Road, Highland, CA 92346 www.eastvalley.orgPLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting.Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelatedmodification or accommodation, including auxiliary aids or services, that is sought in orderto participate in the above agendized public meeting should be directed to the District Clerkat (909) 8854900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors. CALL TO ORDER ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda RECESS INTO CLOSED SESSION 2.CLOSED SESSION a.PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Government Code Section 54957) Title: General Manager/CEO 5:30 PM RECONVENE MEETING PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS ANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMS PRESENTATIONS AND CEREMONIAL ITEMS Introduction of Newly Hired Employee Joseph Tejada, Field Service Worker I PUBLIC COMMENTS 3.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve the September 13, 2023 Regular Board Meeting Minutes b.Investment Transaction Report for Month Ended August 31, 2023 c.August 2023 Disbursements: Accounts payable disbursements for the period include check numbers 261670 through 261826, bank drafts, and ACH payments in the amount of $8,432,544.04 and $461,036.31 for payroll 4.INFORMATIONAL ITEMS a.Regional Recycled Water Facilities Update 5.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Approval of Extension of Contract with HORNE LLP to Receive Low Income Household Water Assistance Program (LIHWAP) Payments b.Consider Approval of Contracts with Logicalis and Wirenet for an Enhanced Security Camera System at Plant 134 c.Consider Approval of Water Quality Permitting Services Contract Amendment No. 3 with Woodard & Curran for the Sterling Natural Resource Center d.Review General Manager/CEO Achievement of Goals and Objectives, Determination of Performance Award and Consider Approval of Amendments to General Manager/CEO Employment Agreement e.Consider Approval of General Manager/CEO’s 202324 Goals and Objectives 6.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN BOARD OF DIRECTORSSEPTEMBER 27, 2023East Valley Water District was formed in 1954 and provides water and wastewater services to104,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTPhillip R. GoodrichChairman of the Board Michael MooreGeneral Manager/CEOJames Morales, Jr.ViceChairman Brian W. TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsRonald L. CoatsGoverning Board Member Kerrie BryanDirector of Administrative ServicesDavid E. SmithGoverning Board Member Patrick Milroy Operations ManagerRocky Welborn Water Reclamation ManagerJustine HendricksenDistrict ClerkBoard of Directors Regular MeetingSeptember 27, 2023 5:30 PMClosed Session begins at 4:30 p.m.31111 Greenspot Road, Highland, CA 92346 www.eastvalley.orgPLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting.Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelatedmodification or accommodation, including auxiliary aids or services, that is sought in orderto participate in the above agendized public meeting should be directed to the District Clerkat (909) 8854900 at least 72 hours prior to said meeting.In order to comply with legal requirements for posting of agenda, only those items filedwith the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesdaymeeting not requiring departmental investigation, will be considered by the Board ofDirectors.CALL TO ORDERROLL CALL OF BOARD MEMBERSPUBLIC COMMENTSAny person wishing to speak to the Board of Directors is asked to complete a SpeakerCard and submit it to the District Clerk prior to the start of the meeting. Each speaker islimited to three (3) minutes, unless waived by the Chairman of the Board. Under the Stateof California Brown Act, the Board of Directors is prohibited from discussing or takingaction on any item not listed on the posted agenda. The matter will automatically bereferred to staff for an appropriate response or action and may appear on the agenda at afuture meeting.1.AGENDAThis agenda contains a brief general description of each item to be considered.Except as otherwise provided by law, no action shall be taken on any item notappearing on the following agenda unless the Board of Directors makes adetermination that an emergency exists or that a need to take immediate action onthe item came to the attention of the District subsequent to the posting of theagenda.a.Approval of AgendaRECESS INTO CLOSED SESSION2.CLOSED SESSIONa.PUBLIC EMPLOYEE PERFORMANCE EVALUATION(Government Code Section 54957)Title: General Manager/CEO5:30 PM RECONVENE MEETINGPLEDGE OF ALLEGIANCEROLL CALL OF BOARD MEMBERSANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMSPRESENTATIONS AND CEREMONIAL ITEMS Introduction of Newly Hired Employee Joseph Tejada, Field Service Worker I PUBLIC COMMENTS 3.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve the September 13, 2023 Regular Board Meeting Minutes b.Investment Transaction Report for Month Ended August 31, 2023 c.August 2023 Disbursements: Accounts payable disbursements for the period include check numbers 261670 through 261826, bank drafts, and ACH payments in the amount of $8,432,544.04 and $461,036.31 for payroll 4.INFORMATIONAL ITEMS a.Regional Recycled Water Facilities Update 5.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Approval of Extension of Contract with HORNE LLP to Receive Low Income Household Water Assistance Program (LIHWAP) Payments b.Consider Approval of Contracts with Logicalis and Wirenet for an Enhanced Security Camera System at Plant 134 c.Consider Approval of Water Quality Permitting Services Contract Amendment No. 3 with Woodard & Curran for the Sterling Natural Resource Center d.Review General Manager/CEO Achievement of Goals and Objectives, Determination of Performance Award and Consider Approval of Amendments to General Manager/CEO Employment Agreement e.Consider Approval of General Manager/CEO’s 202324 Goals and Objectives 6.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURNADJOURN Agenda Item #3a September 27, 20231 Meeting Date: September 27, 2023 Agenda Item #3a Consent Item Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Approve the September 13, 2023 Regular Board Meeting Minutes RECOMMENDATION That the Board of Directors approve the September 13, 2023 regular Board meeting minutes as submitted. AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability B. Utilize Effective Communication Methods REVIEW BY OTHERS This agenda item has been reviewed by Administration. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Justine Hendricksen District Clerk ATTACHMENTS Draft September 13, 2023 Regular Board Meeting Minutes Regular Board Meeting Meeting Date: September 13, 2023 CALL TO ORDER The Chairman of the Board called the meeting to order at 5:30 p.m. PLEDGE OF ALLEGIANCE Director Smith led the flag salute. ROLL CALL OF BOARD MEMBERS PRESENT Directors: Carrillo, Goodrich, Morales, Smith ABSENT Director Coats STAFF Michael Moore, General Manager/CEO; Brian Tompkins, Chief Financial Officer; Jeff Noelte, Director of Engineering and Operations; Kerrie Bryan, Director of Administrative Services; Patrick Milroy, Operations Manager; Rocky Welborn, Water Reclamation Manager; Jason Wolf, Senior Engineer; Justine Hendricksen, District Clerk; Shayla Antrim, Administrative Specialist LEGAL COUNSEL Jean Cihigoyenetche GUESTS Members of the public PUBLIC COMMENTS Chairman Goodrich declared the public participation section of the meeting open at 5:31 p.m. Draft pending approval 1 1 9 2 Highland resident, Susie Silveria, spoke in opposition of trees being removed by the District within the vicinity of her property. She stated that repair work be performed by District staff on a pipeline located within the vicinity of her property. She requested the project name and description, a copy of the Environmental Impact Report and any permits related to the project. Jodi Silsbee, homeowner on Highland Avenue stated that she was not contacted regarding the scope of the District project or plans. She is concerned about damage to her home and property and asked that District staff not trespass on her property. There being no further written or verbal comments, the public participation section was closed at 5:35 p.m. 1.APPROVAL OF AGENDA a.Approval of Agenda A motion was made by Director Smith, seconded by Vice Chairman Morales, that the Board approve the September 13, 2023 agenda as submitted. The motion carried by the following: Ayes: Carrillo, Goodrich, Morales, Smith Noes: None Absent: Coats 2.APPROVAL OF CONSENT CALENDAR a.Approve the August 9, 2023 Regular Board Meeting Minutes b.Approve the August 23, 2023 Regular Board Meeting Minutes c.Approval of Directors’ Fees and Expenses for August 2023 A motion was made by Director Smith, seconded by Director Carrillo, that the Board approve the Consent Calendar items as submitted. The motion carried by the following: Ayes: Carrillo, Goodrich, Morales, Smith Noes: None Absent: Coats 3.INFORMATIONAL ITEMS a.Development Activity Update Mr. Jason Wolf, Senior Engineer for the District, gave a presentation on the latest Development Activity within the District. He provided a comprehensive overview of the development process, which included a discussion on the development guidelines and procedures document, as well as the District capacity charges. Mr. Wolf also used a map to highlight new developments and briefly touched on current and future projects. 1 1 9 2 b.Per- and Polyfluoroalkyl Substances (PFAS) Update The General Manager/CEO provided an update on Per- and Polyfluoroalkly (PFAS). He discussed the latest developments in PFAS litigation and regulations and stated that the District is closely monitoring the changes to understand how they may impact the District in coming years. He provided background information on what PFAS are, where they come from, the health effects associated with them, how to test for PFAS, and how they are currently regulated, as well as future regulations. The General Manager/CEO mentioned that the District had tested for PFAS and found that one well had come back positive. However, they believe it may have been a false positive since further testing has not detected any PFAS. 4.REPORTS a.Board of Directors’ Reports Director Carrillo reported on the following: September 6 he attended the City of San Bernardino City Council meeting with nothing to report; and September 8 he met with the General Manager/CEO to discuss District business. Director Smith reported on the following: August 24 he attended the San Bernardino Local Agency Formation Commission meeting with nothing to report; September 11 he attended the Finance & Human Resources Committee meeting where they were provided an update on the Low Income Household Water Assistance Program (LIHWAP) and the Summer Internship Program; and September 13 he attended San Bernardino Valley Water Conservation District’s Board meeting with nothing to report. Vice Chairman Morales reported on the following: September 5 he attended the San Bernardino Valley Municipal Water District’s Board (Valley District) meeting where they approved the renewal of a funding agreement with the U.S. Geological Society; September 6 he attended the Association of California Water Agencies Legislative Committee meeting where they discussed AB755; September 7 he met with the General Manager/CEO to review the agenda and was provided District updates; September 8 he attended the East Valley Association of Realtors Legislative Committee meeting where he provided a Conservation update; September 12 he attended the City of San Bernardino Municipal Water Department Board meeting; and September 12 he attended the Valley District Engineering Workshop where Jeff Noelte provided an update on the Regional Recycled Water Pipeline Project. Chairman Goodrich reported on the following: August 28 he attended California Special Districts Association Annual Conference where he attended breakout sessions and continued education; September 7 he met with the General Manager/CEO to review the agenda and to discuss District business; and September 12 he attended the City of Highland City Council meeting where they announced the recruitment for a new city manager and discussed an increase to development impact fees. 1 1 9 2 For information only. a.General Manager/CEO Report The General Manager/CEO reported the following: •September 12 the Director of Engineering & Operations Director, Jeff Noelte, presented a Sterling Natural Resource Center pipeline update at Valley District’s Board meeting. The presentation will be brought to the next Board meeting. •September 13, District staff will be attending the Arroyo Valley High School’s mentor night to share career opportunities in the water/wastewater industry. •September 16 a Conservation workshop will be held at the Sterling Natural Resource Center to highlight common landscape challenges and provide useful watering tips. •September 18 at 5pm, the District will be holding a Strategic Planning Workshop at the Sterling Natural Resource Center. •Approximately 70 attendees participated in the quarterly Inland Empire Chapter of WateReuse meeting, hosted at District headquarters. He stated that Rocky Welborn serves as President of the local chapter. Heather Dyer of Valley District provided an overview of the Enhanced Recharge Project and they toured Seven Oaks Dam. For information only. b.Legal Counsel Report No report at this time. c.Board of Directors’ Comments Vice Chairman Morales commended staff for their efforts in working with Southern California Edison to reduce electrical consumption in order to save ratepayers money. Chairman Goodrich stated that he appreciates the attendance of the public at Board meetings and for staying engaged in the District. For information only. ADJOURN Chairman Goodrich adjourned the meeting at 6:42 p.m. 1 1 9 2 Phillip R. Goodrich, Board President Michael Moore, Board Secretary Agenda Item #3b September 27, 20231 Meeting Date: September 27, 2023 Agenda Item #3b Consent Item 8 7 4 Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Investment Transaction Report for Month Ended August 31, 2023 RECOMMENDATION That the Board of Directors receive and file the attached Investment Transaction Report for the month ended August 31, 2023. BACKGROUND / ANALYSIS California Government Code §53607 requires the CFO/Treasurer of a public agency to submit a monthly investment transaction report to the Board of Directors (Board) when the Board has delegated to the CFO/Treasurer the authority to invest, reinvest, sell, or exchange securities held in the Agency’s investment portfolio. During August staff drew down $2 million from the District’s LAIF account dropping the balance to $11,795,699. The draw was necessary to help pay contractor invoices for the SNRC while the District waits for reimbursements of approximately $16 million from the State Revolving Fund. Investments held in the District’s US Bank Custodial Account totaled $6,012,341 at the beginning of August. Earnings added $12,074 to the account, while fees reduced the balance by $1,000. No securities were purchased or matured during August. Amortization of premiums and accretion of discounts on several different securities added $1,589 to the adjusted cost basis for the investments, resulting in an account balance at the end of August of $6,025,004. This balance is split between a mutual fund ($322,734) and federal securities shown on the attached schedule with a total balance of $5,702,270. AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability A. Practice Transparent and Accountable Fiscal Management REVIEW BY OTHERS This agenda item has been reviewed by Finance Department. Agenda Item #3b September 27, 20232 Meeting Date: September 27, 2023 Agenda Item #3b Consent Item 8 7 4 FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Brian Tompkins Chief Financial Officer ATTACHMENTS 1. Investment Transaction Report for Month Ended August 31, 2023 2. LAIF Statement for August 2023 EAST VALLEY WATER DISTRICT Investment Activity Month Ended August 31, 2023 Activity (Book Value) Adjusted Purch Units /Maturity Prem Amortization/Adjusted Cost Matured /Cost Market Date Issuer CUSIP Yield Face Value Date 8/1/2023 Disc Accretion 8/1/2023 Purchases Called 8/31/2023 Value 10/19/21 US Treasury Note 91282CAZ4 0.375%500,000 11/30/25 495,469.50 163.17 495,632.67 495,632.67 453,830.00 03/31/21 US Treasury Note 9128CBT7 0.750%500,000 03/31/26 497,500.52 65.99 497,566.51 497,566.51 453,790.00 01/21/20 Tenn Valley Authority 880591ER9 2.875%300,000 09/15/24 301,797.38 (129.45)301,667.93 301,667.93 292,242.00 08/31/22 US Treasury N/B 91282CFG1 3.125%300,000 08/31/24 299,852.26 16.14 299,868.40 299,868.40 293,802.00 05/22/23 US Treasury Note 91282CGX3 3.875%300,000 04/30/25 298,132.46 88.05 298,220.51 298,220.51 294,552.00 06/15/23 US Treasury Bill 912797FU6 5.110%300,000 12/14/23 294,183.74 1,335.59 295,519.33 295,519.33 295,452.00 07/30/20 Federal Home Loan Bank 3130AJUN7 0.550%250,000 07/30/24 249,984.28 1.18 249,985.46 249,985.46 239,092.50 08/06/20 Freddie Mac 3134GWMY9 0.625%100,000 08/19/25 100,000.00 100,000.00 100,000.00 91,638.00 09/30/21 Federal Home Loan Bank 3030APAZ8 1.030%200,000 09/30/26 200,000.00 200,000.00 200,000.00 178,364.00 03/30/21 Federal Home Loan Bank 3130ALUF9 1.000%300,000 03/30/26 300,000.00 300,000.00 300,000.00 271,746.00 03/30/21 Federal Home Loan Bank 3130ALPB4 0.800%300,000 05/30/25 300,000.00 300,000.00 300,000.00 278,181.00 03/30/21 Federal Home Loan Bank 3130ALU93 0.750%200,000 06/30/25 200,000.00 200,000.00 200,000.00 184,588.00 09/20/21 Federal Home Loan Bank 3130AKL79 0.250%115,000 12/28/23 114,982.43 3.56 114,985.99 114,985.99 113,046.15 09/30/21 Federal Home Loan Bank 3130AP6M2 1.020%400,000 09/30/26 400,000.00 400,000.00 400,000.00 356,616.00 10/18/21 Federal Home Loan Bank 3130AKC95 0.550%200,000 10/29/25 198,788.44 44.61 198,833.05 198,833.05 181,736.00 10/26/21 Federal Home Loan Bank 3130APJ55 1.250%300,000 10/26/26 299,997.00 299,997.00 299,997.00 269,220.00 10/27/21 Federal Home Loan Bank 3130AJK24 0.480%100,000 09/01/23 100,000.17 (0.17)100,000.00 100,000.00 100,000.00 10/28/21 Federal Home Loan Bank 3130APLB9 0.850%100,000 10/28/24 100,000.00 100,000.00 100,000.00 94,946.00 11/24/21 Federal Home Loan Bank 3130APWP6 0.600%200,000 11/24/23 200,000.00 200,000.00 200,000.00 197,658.00 11/30/21 Federal Home Loan Bank 3130APUY9 1.000%200,000 02/28/25 200,000.00 200,000.00 200,000.00 187,290.00 11/30/21 Federal Home Loan Bank 3130AQ2H5 1.050%100,000 11/25/24 99,992.99 0.40 99,993.39 99,993.39 94,807.00 08/30/22 Federal Home Loan Bank 3130AT2N6 3.700%250,000 02/28/24 250,000.00 250,000.00 250,000.00 247,737.50 11/23/21 Federal Farm Credit Bank 3133ENEM8 1.430%200,000 11/23/26 200,000.00 200,000.00 200,000.00 180,394.00 5,715,000.00 5,700,681.17 1,589.07 5,702,270.24 --5,702,270.24 5,350,728.15 Attachment A Agenda Item #3c September 27, 20231 Meeting Date: September 27, 2023 Agenda Item #3c Consent Item 8 7 5 Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: August 2023 Disbursements: Accounts payable disbursements for the period include check numbers 261670 through 261826, bank drafts, and ACH payments in the amount of $8,432,544.04 and $461,036.31 for payroll RECOMMENDATION That the Board of Directors approve the District's expense disbursements for the period August 1, 2023 through August 31, 2023 in the amount of $8,893,580.35. BACKGROUND / ANALYSIS In the continued effort to be fiscally transparent, the payment register for supplies, materials, services, and payroll for August 2023 is attached for review and approval. This process provides the Board of Directors and the public with an opportunity to review the expenses of the District. Accounts Payable are processed weekly, while payroll is processed bi-weekly. Information to justify each expenditure is available through the Finance Department. Accounts payable disbursements for the period include check numbers 261670 through 261826, bank drafts, and ACH Payments in the amount of $8,432,544.04 and $461,036.31, for payroll. Significant expenses greater than or equal to $50,000 are further explained below: Agenda Item #3c September 27, 20232 Meeting Date: September 27, 2023 Agenda Item #3c Consent Item 8 7 5 AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability REVIEW BY OTHERS This agenda item has been reviewed by the Finance Department. FISCAL IMPACT This item is funded in the current fiscal year budget. Agenda Item #3c September 27, 20233 Meeting Date: September 27, 2023 Agenda Item #3c Consent Item 8 7 5 Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Brian Tompkins Chief Financial Officer ATTACHMENTS August 2023 Payment Register PAYMENT REGISTER AUGUST 1, 2023 - AUGUST 31, 2023 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 8/3/2023 261670 ACS SUPPORT 26.00 8/3/2023 261671 AMERICAN FIDELITY ASSURANCE COMPANY (FSA)1,126.22 8/3/2023 261672 APPLEONE EMPLOYMENT SERVICE 598.80 8/3/2023 261673 AUTOZONE PARTS 18.65 8/3/2023 261675 Baker Electric & Renewables LLC 2,000.00 8/3/2023 261676 BALFOUR BEATTY INFRASTRUCTURE, INC 3,040,000.00 8/3/2023 261677 BURRTEC WASTE/ 5455 Industrial pkwy 711.82 8/3/2023 261678 BURRTEC WASTE/ E. 111 MILL ST 311.76 8/3/2023 261679 California Department of Fish and Wildlife 6,236.00 8/3/2023 261680 CitizensTrust 622.62 8/3/2023 261681 DENTAL HEALTH SERVICES 158.10 8/3/2023 261682 DONEGAN TREE SERVICE 3,000.00 8/3/2023 261683 EVERSOFT, INC 279.80 8/3/2023 261684 EYE MED VISION CARE 1,534.40 8/3/2023 261685 FIRST CHOICE SERVICES 630.18 8/3/2023 261686 FRANCHISE TAX BOARD 1,099.67 8/3/2023 261687 HATFIELD BUICK 980.98 8/3/2023 261688 K & L HARDWARE 114.22 8/3/2023 261689 LA VERNE POWER EQUIPMENT, INC.254.66 8/3/2023 261690 Marvin's Mobile Truck Wash 880.00 8/3/2023 261691 O'REILLYS AUTO PARTS 1,161.41 8/3/2023 261692 PACIFIC HYDROTECH CORPORATION 23,985.00 8/3/2023 261693 REPRODOX 136.56 8/3/2023 261694 SO CAL GAS 68.88 8/3/2023 261695 Solitude Lake Management LLC 525.00 8/3/2023 261696 SOUTHERN CALIFORNIA EMERGENCY MEDICINE/COLTON/REDLANDS 180.00 8/3/2023 261697 ULINE, INC.1,316.81 8/3/2023 261698 VOLVO CONTRUCTION EQUIPMENT AND SERVICES 550.02 8/3/2023 261699 GOLDEN MANAGEMENT SERVICES INC 332.93 8/3/2023 261700 MARIA MAYELA ESPINOZA 6.35 8/3/2023 261701 MAKING HOPE HAPPEN FOUNDATION 150.00 8/3/2023 261702 Richard Herrera 100.00 8/3/2023 261703 JASON WOLF 150.00 8/3/2023 261704 TERRY CLAYVILLE 350.00 8/3/2023 261705 CAROLYN COURSE 10.09 8/3/2023 261706 CHANTELL MCCRAY 150.00 8/3/2023 261707 D.R. HORTON 1.20 8/3/2023 261708 D.R. HORTON 19.61 8/3/2023 261709 DAN YE 150.00 8/3/2023 261710 CHRISTOPHER LOPEZ 66.11 8/3/2023 261711 DM CONTRACTING INC 2,169.68 8/3/2023 261712 ARIZONA PIPELINE 2,391.64 8/10/2023 261713 Highlanders Boxing Club 150.00 PAYMENT REGISTER AUGUST 1, 2023 - AUGUST 31, 2023 Page 1 of 7 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 8/10/2023 261714 Tomorrow's Talent 550.00 8/10/2023 261715 BRIAN WILLIAMS 150.00 8/10/2023 261716 CATHERINE OU 257.96 8/10/2023 261717 DAVID RHOADS 185.71 8/10/2023 261718 JILL COLODNY 100.00 8/10/2023 261719 JOHN PEREZ-GUERRERO 150.00 8/10/2023 261720 PRAMIT KHISA 200.00 8/10/2023 261721 TODD THOMAS 100.00 8/10/2023 261722 AMERICAN FIDELITY ASSURANCE COMPANY 2,944.07 8/10/2023 261723 APPLEONE EMPLOYMENT SERVICE 523.95 8/10/2023 261724 Commercial Gate Co., Inc.195.00 8/10/2023 261725 CULLIGAN OF ONTARIO 158.43 8/10/2023 261726 DIRECTV 289.98 8/10/2023 261727 EXPERIAN 354.64 8/10/2023 261728 FIRST CHOICE SERVICES 95.69 8/10/2023 261729 K & L HARDWARE 254.16 8/10/2023 261730 LIFTOFF, LLC RONALD C. BRAATZ,48,645.00 8/10/2023 261731 LOGICALIS, INC 94,844.92 8/10/2023 261732 SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT 455.00 8/10/2023 261733 SAN BERNARDINO VALLEY WATER CONSERVATION DISTRICT 271.39 8/10/2023 261734 Solitude Lake Management LLC 1,225.00 8/10/2023 261735 SOUTH BAY FOUNDRY, INC.570.94 8/10/2023 261736 SOUTH COAST A Q M D 665.26 8/10/2023 261737 SOUTHERN CALIFORNIA EDISON COMPANY 30.10 8/10/2023 261738 SPECTRUM 7,763.19 8/10/2023 261739 WATER EDUCATION FOUNDATION 3,750.00 8/17/2023 261740 RAFAEL RUANO JR 206.98 8/17/2023 261741 SHU CHAN LIU 83.11 8/17/2023 261742 BRECKENRIDGE PROPERTY FUND 2016 LLC 38.91 8/17/2023 261743 ANTHONY JACKSON 46.46 8/17/2023 261744 OPENDOOR PROPERTY TRUST I 39.76 8/17/2023 261745 ACS SUPPORT 26.00 8/17/2023 261746 ALTERNATIVE HOSE INC 380.33 8/17/2023 261747 AMERICAN FIDELITY ASSURANCE COMPANY (FSA)1,126.22 8/17/2023 261748 ANAERGIA TECHNOLOGIES LLC 285,000.00 8/17/2023 261749 APPLEONE EMPLOYMENT SERVICE 516.47 8/17/2023 261750 AT&T 47.28 8/17/2023 261751 AUTOZONE PARTS 194.53 8/17/2023 261752 BURRTEC WASTE/ E. 111 MILL ST 1,672.46 8/17/2023 261753 CHEM-TECH INTERNATIONAL INC 6,287.64 8/17/2023 261754 DONEGAN TREE SERVICE 7,000.00 8/17/2023 261755 ERIC CHAMBERLIN 2,500.00 8/17/2023 261756 EUCLID MANAGERS, INSURANCE SERVICES INC.360.00 8/17/2023 261757 FIRST CHOICE SERVICES 254.48 8/17/2023 261758 FRANCHISE TAX BOARD 1,099.67 8/17/2023 261759 Health and Human Resource Center Inc.121.50 8/17/2023 261760 Hoag Executive Health 14,500.00 8/17/2023 261761 IB CONSULTING, LLC 6,723.92 8/17/2023 261762 KONICA MINOLTA BUSINESS SOLUTIONS 126.28 8/17/2023 261763 Marvin's Mobile Truck Wash 680.00 8/17/2023 261764 O'REILLYS AUTO PARTS 2,216.28 8/17/2023 261765 Pro-West & Assoc., Inc 3,087.45 PAYMENT REGISTER AUGUST 1, 2023 - AUGUST 31, 2023 Page 2 of 7 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 8/17/2023 261766 SOUTHERN CALIFORNIA EDISON COMPANY 49,461.78 8/17/2023 261767 UNIVAR SOLUTIONS USA, INC 10,890.00 8/17/2023 261768 US BANCORP SERVICE CENTER 42,345.94 8/17/2023 261774 THE GARCIA CENTER FOR THE ARTS 650.00 8/17/2023 261775 Robi Lee 250.00 8/17/2023 261776 OPENDOOR LABS INC 111.50 8/17/2023 261777 BRECKENRIDGE PROPERTY FUND 2016, LLC 92.92 8/22/2023 261778 LEONE MAE BLANCHARD LIVING TRUST 150.00 8/22/2023 261779 OSCAR KOSLOSKY 75.00 8/24/2023 261780 APPLEONE EMPLOYMENT SERVICE 508.98 8/24/2023 261781 AT&T 2,392.98 8/24/2023 261782 CHEM-TECH INTERNATIONAL INC 29,723.85 8/24/2023 261783 DENTAL HEALTH SERVICES 158.10 8/24/2023 261784 DIRECTV 49.54 8/24/2023 261785 DONEGAN TREE SERVICE 800.00 8/24/2023 261786 INLAND DESERT SECURITY & COMMUNICATIONS, INC 831.05 8/24/2023 261787 James Litho 2,391.23 8/24/2023 261788 K & L HARDWARE 66.48 8/24/2023 261789 LOWE'S 1,256.86 8/24/2023 261790 LSA Associates, Inc.1,650.00 8/24/2023 261791 Marvin's Mobile Truck Wash 780.00 8/24/2023 261792 McGrath's Catering 765.33 8/24/2023 261793 O'REILLYS AUTO PARTS 595.27 8/24/2023 261794 Rotolo Chevrolet Inc. 67.75 8/24/2023 261795 SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT 3,481.00 8/24/2023 261796 SAN BERNARDINO MUNICIPAL WATER DEPARTMENT 691,236.31 8/24/2023 261797 SAN BERNARDINO MUNICIPAL WATER DEPARTMENT 17,773.56 8/24/2023 261798 SO CAL GAS 14.30 8/24/2023 261799 SOUTH COAST A Q M D 665.26 8/24/2023 261800 SOUTHERN CALIFORNIA EDISON COMPANY 270,538.26 8/24/2023 261801 Texas Life Insurance Company 592.46 8/24/2023 261802 Trench Shore Rentals or Trebor Shoring Rentals 4,154.46 8/24/2023 261803 UNIFIRST CORPORATION 1,874.04 8/24/2023 261807 UNITED REFRIGERATION INC 439.91 8/31/2023 261808 ACS SUPPORT 26.00 8/31/2023 261809 AMERICAN FIDELITY ASSURANCE COMPANY (FSA)1,126.22 8/31/2023 261810 APPLEONE EMPLOYMENT SERVICE 479.04 8/31/2023 261811 California Department of Motor Vehicles 5.00 8/31/2023 261812 CitizensTrust 643.10 8/31/2023 261813 COLONIAL LIFE, PREMIUM 983.28 8/31/2023 261814 EXPERIAN 354.16 8/31/2023 261815 FIRST CHOICE SERVICES 695.48 8/31/2023 261816 FRANCHISE TAX BOARD 1,099.67 8/31/2023 261817 K & L HARDWARE 41.20 8/31/2023 261818 LOGICALIS, INC 31,612.69 8/31/2023 261819 METLIFE SMALL BUSINESS CENTER (Dental)11,256.67 8/31/2023 261820 METROPOLITAN LIFE INS CO 93.30 8/31/2023 261821 SO CAL GAS 14.30 8/31/2023 261822 SOUTHERN CALIFORNIA EMERGENCY MEDICINE/COLTON/REDLANDS 60.00 8/31/2023 261823 Sundown Window Tint, Inc. 3,360.00 8/31/2023 261824 WATER SYSTEMS CONSULTING, INC 15,541.25 PAYMENT REGISTER AUGUST 1, 2023 - AUGUST 31, 2023 Page 3 of 7 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 8/31/2023 261825 EMMA STUFKOSKY 100.00 8/31/2023 261826 MARK EDWARDS 125.39 BANK DRAFTS 8/2/2023 DFT0004992 GLOBAL PAYMENTS 19,902.33 8/3/2023 DFT0004993 MERCHANT BANKCD 687.74 8/4/2023 DFT0004980 CA SDI Tax 2,792.11 8/4/2023 DFT0004981 CALPERS/ DEFERRED COMPENSATION 23,567.59 8/4/2023 DFT0004982 CALPERS/ MEDICAL 111,062.85 8/4/2023 DFT0004983 CALPERS/ RETIREMENT 58,397.93 8/4/2023 DFT0004984 Federal Payroll Tax 43,704.12 8/4/2023 DFT0004985 Medicare 10,140.28 8/4/2023 DFT0004986 Social Security 142.84 8/4/2023 DFT0004987 STATE DISBURSEMENT UNIT 908.77 8/4/2023 DFT0004988 State Payroll Tax 16,957.17 8/8/2023 DFT0004989 EMPLOYMENT DEVELOPMENT DEPT.1,338.00 8/9/2023 DFT0004991 CALPERS,GASB & 1959 SURVIVOR BENEFITS 700.00 8/10/2023 DFT0005005 FORTE, ACH DIRECT INC, ACH FEES 5,318.71 8/11/2023 DFT0004990 CALPERS, UAL PAYMENT 208,742.00 8/11/2023 DFT0004994 PayNearMe, Inc.232.83 8/18/2023 DFT0004995 CA SDI Tax 2,696.85 8/18/2023 DFT0004996 CALPERS/ DEFERRED COMPENSATION 23,395.11 8/18/2023 DFT0004997 CALPERS/ RETIREMENT 57,032.51 8/18/2023 DFT0004998 Federal Payroll Tax 39,455.90 8/18/2023 DFT0004999 Medicare 9,839.44 8/18/2023 DFT0005000 Social Security 1,250.72 8/18/2023 DFT0005001 STATE DISBURSEMENT UNIT 908.77 8/18/2023 DFT0005002 State Payroll Tax 15,319.03 8/22/2023 DFT0005004 CBB 1,429.00 8/24/2023 DFT0005003 CAEATFA 33,847.31 8/25/2023 DFT0005006 PayNearMe, Inc.250.74 8/31/2023 DFT0005016 PayNearMe, Inc.99.50 ACH PAYMENTS 8/3/2023 10012897 ADCOMP SYSTEMS, INC 6,151.89 8/3/2023 10012898 AMAZON CAPITAL SERVICES, INC 184.74 8/3/2023 10012899 AMERICAN RENTALS, INC 984.44 8/3/2023 10012900 APPLIED MAINTENANCE SUPPLIES & SOLUTIONS 99.43 8/3/2023 10012901 BARRY'S SECURITY SERVICES, INC 6,956.92 8/3/2023 10012902 BOOT BARN, INC 688.73 8/3/2023 10012903 CAROL CALES 555.99 8/3/2023 10012904 CLARK PEST CONTROL 109.00 8/3/2023 10012905 CLA-VAL CO 4,711.10 8/3/2023 10012906 DANIEL DAVIS 663.92 8/3/2023 10012907 DAVID HERNANDEZ 505.94 8/3/2023 10012908 ED KING 850.00 8/3/2023 10012909 ELISEO OCHOA 562.73 8/3/2023 10012910 EVWD EMPLOYEES EVENTS ASSOC 290.52 8/3/2023 10012911 FERGUSON ENTERPRISES, INC.20,572.25 8/3/2023 10012912 FRONTIER COMMUNICATIONS 81.24 8/3/2023 10012913 HACH COMPANY 3,297.15 8/3/2023 10012914 HARRINGTON INDUSTRIAL PLASTIC 458.92 PAYMENT REGISTER AUGUST 1, 2023 - AUGUST 31, 2023 Page 4 of 7 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 8/3/2023 10012915 INFOSEND, INC 330.82 8/3/2023 10012916 JOHN MURA 730.10 8/3/2023 10012917 JOSE MILLAN 160.00 8/3/2023 10012918 LANDS END INC 831.39 8/3/2023 10012919 LINCOLN NATIONAL LIFE INS CO.2,359.73 8/3/2023 10012920 MARTHA T DURAN 850.00 8/3/2023 10012921 MICHAEL HENDERSON 737.18 8/3/2023 10012922 MINUTEMAN PRESS OF RANCHO CUCAMONGA 1,130.85 8/3/2023 10012923 MOBILE OCCUPATIONAL SERVICES, INC 325.00 8/3/2023 10012924 PATTON'S SALES CORP 23.00 8/3/2023 10012925 QUINN COMPANY 389.54 8/3/2023 10012926 REBECCA KASTEN 639.46 8/3/2023 10012927 RESOLUTE 4,200.00 8/3/2023 10012928 RICHARD BECERRA 737.18 8/3/2023 10012929 Safety Compliance Company 600.00 8/3/2023 10012930 SCN, SECURITY COMMUNICATION NETWORK, INC 105.00 8/3/2023 10012931 STEVE A. FILARSKY, ATTORNEY AT LAW 350.00 8/3/2023 10012932 Steven George 198.08 8/3/2023 10012933 SWIFTCOMPLY US OPCO, INC 12,299.00 8/3/2023 10012934 WILLDAN FINANCIAL SERVICES 1,648.90 8/3/2023 10012935 WOODARD & CURRAN INC.32,717.62 8/10/2023 10012936 ADVANCED TELEMETRY SYSTEMS INTERNATIONAL, INC.4,062.50 8/10/2023 10012937 ALBERT A. WEBB ASSOCIATES 26,850.00 8/10/2023 10012938 AMAZON CAPITAL SERVICES, INC 676.08 8/10/2023 10012939 AMERICAN RENTALS, INC 722.76 8/10/2023 10012940 ANTHESIS 10,831.56 8/10/2023 10012941 ARCADIS U.S., INC 61,516.25 8/10/2023 10012942 ASBCSD 120.00 8/10/2023 10012943 BARRY'S SECURITY SERVICES, INC 7,074.81 8/10/2023 10012944 BURGESS MOVING & STORAGE 3,120.50 8/10/2023 10012945 CLARK PEST CONTROL 190.00 8/10/2023 10012946 CORE & MAIN LP 55,473.36 8/10/2023 10012948 CORELOGIC SOLUTIONS, LLC 392.04 8/10/2023 10012949 COUNTY OF SAN BERNARDINO, RECORDER- CLERK 40.00 8/10/2023 10012950 DANGELO CO INC 1,783.82 8/10/2023 10012951 EXCEL LANDSCAPE, INC 1,188.18 8/10/2023 10012952 GENESIS INDUSTRIAL SUPPLY, INC 1,448.48 8/10/2023 10012953 GOLDEN STATE LABOR COMPLIANCE, LLC 4,990.00 8/10/2023 10012954 HARRINGTON INDUSTRIAL PLASTIC 1,292.93 8/10/2023 10012955 HIGHLAND AREA CHAMBER 500.00 8/10/2023 10012956 INDUSTRIAL RUBBER & SUPPLY 163.73 8/10/2023 10012957 iWATER, INC 14,500.00 8/10/2023 10012958 MARLINK INC 4,262.15 8/10/2023 10012959 MCCROMETER INC 865.16 8/10/2023 10012960 MIKE J. ROQUET CONSTRUCTION INC 88,167.24 8/10/2023 10012961 MINUTEMAN PRESS OF RANCHO CUCAMONGA 428.93 8/10/2023 10012962 RESOLUTE 4,200.00 8/10/2023 10012963 SG CREATIVE, LLC 2,530.00 8/10/2023 10012964 STAPLES BUSINESS ADVANTAGE 518.75 8/10/2023 10012965 STAR COMMERCIAL REFRIGERATION INC 590.52 8/10/2023 10012966 STERICYCLE, INC DBA SHRED-IT 161.98 8/10/2023 10012967 STEVEN MC GEE 153.34 PAYMENT REGISTER AUGUST 1, 2023 - AUGUST 31, 2023 Page 5 of 7 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 8/10/2023 10012968 STUBBIES PROMOTIONS INC 9,320.60 8/10/2023 10012969 THE NYHART COMPANY 2,100.00 8/10/2023 10012970 TYLER TECHNOLOGIES, INC 2,390.00 8/10/2023 10012971 U.S. BANK OPERATIONS CENTER 1,751,810.75 8/10/2023 10012972 UNDERGROUND SERVICE ALERT 822.00 8/10/2023 10012973 VALERO FLEET, WEX BANK 17,329.60 8/10/2023 10012974 Veolia WTS Analytical Instruments, Inc.9,465.84 8/10/2023 10012975 VULCAN MATERIALS CO/ CALMAT CO 4,818.18 8/10/2023 10012976 WAXIE SANITARY SUPPLY 984.49 8/10/2023 10012977 WORK BOOT WAREHOUSE 194.66 8/10/2023 10012978 Yahweh Pools 250.00 8/17/2023 10012979 ALLISON MECHANICAL, INC 1,788.71 8/17/2023 10012980 APPLIED MAINTENANCE SUPPLIES & SOLUTIONS 1,615.55 8/17/2023 10012981 ARCADIS U.S., INC 24,000.36 8/17/2023 10012982 BARRY'S SECURITY SERVICES, INC 6,801.54 8/17/2023 10012983 BOOT BARN, INC 288.71 8/17/2023 10012984 CLARK PEST CONTROL 167.00 8/17/2023 10012985 EVWD EMPLOYEES EVENTS ASSOC 390.49 8/17/2023 10012986 FRONTIER COMMUNICATIONS 1,115.36 8/17/2023 10012987 JC LAW FIRM 13,226.23 8/17/2023 10012988 KRIEGER & STEWART, INCORPORATED 2,544.60 8/17/2023 10012989 LESLIE'S POOL SUPPLIES, INC.269.10 8/17/2023 10012990 QUINN COMPANY 126.04 8/17/2023 10012991 SAN BERNARDINO VALLEY MUNICIPAL WATER DISTRICT 10,000.00 8/17/2023 10012992 STAPLES BUSINESS ADVANTAGE 400.42 8/17/2023 10012993 STERICYCLE, INC DBA SHRED-IT 155.04 8/17/2023 10012994 Tomorrow's Talent, LLC 3,393.60 8/17/2023 10012995 TYLER TECHNOLOGIES, INC 580.00 8/17/2023 10012996 UNDERGROUND SERVICE ALERT 1,386.86 8/17/2023 10012997 VULCAN MATERIALS CO/ CALMAT CO 1,752.78 8/18/2023 Wire 08.18.2023 Record 22-23 Fund61 Assessment Receivable FY22-23 transfer 142,649.04 8/23/2023 10012998 ACI PAYMENTS INC.49.10 8/23/2023 10012999 ADCOMP SYSTEMS, INC 100.00 8/23/2023 10013000 AMAZON CAPITAL SERVICES, INC 2,843.59 8/23/2023 10013002 APPLIED MAINTENANCE SUPPLIES & SOLUTIONS 242.03 8/23/2023 10013003 BARRY'S SECURITY SERVICES, INC 6,881.89 8/23/2023 10013004 BOOT BARN, INC 644.63 8/23/2023 10013005 CINTAS CORPORATION (FIRST AID)548.39 8/23/2023 10013006 FERGUSON ENTERPRISES, INC.56,531.71 8/23/2023 10013007 FRONTIER COMMUNICATIONS 785.85 8/23/2023 10013008 GRAINGER 1,799.31 8/23/2023 10013009 HAAKER EQUIPMENT COMPANY & TOTAL CLEAN 583.82 8/23/2023 10013010 HACH COMPANY 296.69 8/23/2023 10013011 HARRINGTON INDUSTRIAL PLASTIC 973.88 8/23/2023 10013012 INFOSEND, INC 50,549.89 8/23/2023 10013013 JOSE MILLAN 2,820.00 8/23/2023 10013014 LEVERAGE INFORMATION SYSTEMS, INC.3,376.60 8/23/2023 10013015 MANAGED MOBILE, INC.3,773.48 8/23/2023 10013016 MCCROMETER INC 2,052.64 8/23/2023 10013017 MCMASTER-CARR 82.50 8/23/2023 10013018 MICHAEL HURST 185.00 8/23/2023 10013019 MIKE J. ROQUET CONSTRUCTION INC 60,211.73 PAYMENT REGISTER AUGUST 1, 2023 - AUGUST 31, 2023 Page 6 of 7 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 8/23/2023 10013020 MINUTEMAN PRESS OF RANCHO CUCAMONGA 113.68 8/23/2023 10013021 QUADIENT FINANCE USA, INC.575.37 8/23/2023 10013022 STAPLES BUSINESS ADVANTAGE 97.64 8/23/2023 10013023 TYLER TECHNOLOGIES, INC 580.00 8/23/2023 10013024 US BANCORP, GOVERNMENT LEASING AND FINANCE, INC 226,181.30 8/23/2023 10013025 USA BLUE BOOK, HD SUPPLY FACILITIES MAINT, LTD 2,373.37 8/23/2023 10013026 VERIZON WIRELESS 9,116.34 8/31/2023 10013027 ADCOMP SYSTEMS, INC 319.29 8/31/2023 10013028 ADVANCED TELEMETRY SYSTEMS INTERNATIONAL, INC.10,750.00 8/31/2023 10013029 AMAZON CAPITAL SERVICES, INC 610.96 8/31/2023 10013030 BARRY'S SECURITY SERVICES, INC 6,775.09 8/31/2023 10013031 CLARK PEST CONTROL 134.00 8/31/2023 10013032 ECS IMAGING INC.10,550.00 8/31/2023 10013033 EVWD EMPLOYEES EVENTS ASSOC 290.52 8/31/2023 10013034 GMC ELECTRICAL, INC 23,374.78 8/31/2023 10013035 IEJUNK.COM 1,150.00 8/31/2023 10013036 KRIEGER & STEWART, INCORPORATED 1,937.00 8/31/2023 10013037 LINCOLN NATIONAL LIFE INS CO.2,359.73 8/31/2023 10013038 MICHAEL BAFFA 450.00 8/31/2023 10013039 MOBILE OCCUPATIONAL SERVICES, INC 58.50 8/31/2023 10013040 PLUMBERS DEPOT INC.4,709.57 8/31/2023 10013041 Safety Compliance Company 200.00 8/31/2023 10013042 SCHNEIDER ELECTRIC SYSTEMS USA, INC 13,872.50 8/31/2023 10013043 STAPLES BUSINESS ADVANTAGE 284.92 8/31/2023 10013044 TYLER TECHNOLOGIES, INC 440.00 8/31/2023 10013045 Veolia WTS Analytical Instruments, Inc.9,024.06 8/31/2023 10013046 WESTBROOK FENCE, INC 2,500.00 TOTAL 8,432,544.04$ PAYMENT REGISTER AUGUST 1, 2023 - AUGUST 31, 2023 Page 7 of 7 Agenda Item #4a September 27, 20231 Meeting Date: September 27, 2023 Agenda Item #4a Informational Item Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Regional Recycled Water Facilities Update RECOMMENDATION This agenda item is for informational purposes only, no action required. BACKGROUND / ANALYSIS Construction activities continue for the regional recycled water facilities (pipeline and groundwater recharge basins) that are being constructed on behalf of the San Bernardino Valley Municipal Water District. Recent project activities have included: • Construction of the Regional Recycled Water Pipeline • Interagency collaboration with San Bernardino Valley Municipal Water District • Weaver Basins site improvements The attached set of slides presents an overview of these activities. AGENCY GOALS AND OBJECTIVES I - Implement Effective Solutions Through Visionary Leadership A. Identify Opportunities to Optimize Natural Resources IV - Promote Planning, Maintenance and Preservation of District Resources A. Develop Projects and Programs to Ensure Safe and Reliable Services REVIEW BY OTHERS This agenda item has been reviewed by the executive management team. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Agenda Item #4a September 27, 20232 Meeting Date: September 27, 2023 Agenda Item #4a Informational Item Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Jeff Noelte Director of Engineering and Operations ATTACHMENTS Regional Recycled Water Facilities Update Presentation Regional Recycled Water Facilities Project Update September 27, 2023 2 REGIONAL RECYCLED WATER FACILITIES SNRC Weaver Basins Regional Recycled Water Pipeline Pipeline to be constructed Final paving repair pending 3 REGIONAL RECYCLED WATER PIPELINE •Completed pipeline construction activities •SNRC to City Creek crossing •Lowe’s center to Weaver Basins •On-going agency coordination •City of Highland •Traffic control •Caltrans (210 Freeway) •Traffic control 4 REGIONAL RECYCLED WATER PIPELINE (CONT) 5 WEAVER RECHARGE BASINS •Work completed •5 recharge basins - grading •Onsite piping •Control Building •Upcoming activities •Miscellaneous electrical •Basin outlet structures •Street frontage improvements 6 WEAVER RECHARGE BASINS (CONT) 7 WEAVER RECHARGE BASINS (CONT) DISCUSSION Agenda Item #5a September 27, 20231 Meeting Date: September 27, 2023 Agenda Item #5a Discussion Item 1 2 4 2 Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Consider Approval of Extension of Contract with HORNE LLP to Receive Low Income Household Water Assistance Program (LIHWAP) Payments RECOMMENDATION That the Board of Directors authorize the General Manager/CEO to execute the HORNE LLP contract extension. BACKGROUND / ANALYSIS On November 9, 2022, the Board authorized staff to complete the District’s enrollment in the Low Income Household Water Assistance Program (LIHWAP), and to execute a contract with HORNE LLP, a LIHWAP contractor used to disburse funds to LIHWAP participating agencies on behalf of eligible households. The contract is set to expire October 31, 2023; however, the State is extending the program and staff recommends extending the contract till May 31, 2023. LIHWAP is a new program, funded by the U.S. Department of Health and Human Services and administered locally by the County of San Bernardino Community Action Partnership. The program was designed to assist low-income households who are delinquent on their water bills, by paying up to $2,000 of their delinquent balance. It was originally funded for one year with a sunset date of August 31, 2023. In March 2023, the LIHWAP program was revised, making up to $15,000 per household available (one time), and allowed LIHWAP funds to cover current and future bills, though the primary focus remains on payment of delinquent balances. Since the District’s enrollment in LIHWAP, 157 District customers have received over $90,000 in assistance. Payments from LIHWAP go directly to the District to credit the customer’s account. Outreach to our customers has included: •LIHWAP flyers inserted in delinquent notices; •A banner on the District’s website home page; •LIHWAP information included on the EVWD payment portal; and •Direct calls to customers who have received final notices. In addition, the District has invited the Community Action Partnership mobile team to Agenda Item #5a September 27, 20232 Meeting Date: September 27, 2023 Agenda Item #5a Discussion Item 1 2 4 2 set up a table in the SNRC lobby on multiple dates, to maximize convenience for our customers seeking LIHWAP assistance. Additional funding through the State has allowed the LIHWAP program to be extended. The contract with HORNE LLP for the distribution of funds was scheduled to expire on October 31, 2023, but can be extended through May 31, 2024, or as long as funds are available. Staff recommends that the Board authorize the General Manager/CEO to execute the HORNE LLP memorandum, extending the District’s contract to receive LIHWAP payments, when the memorandum is made available. AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability C. Pursue Alternative Funding Sources III - Deliver Public Service With Purpose While Embracing Continuous Growth B. Strive to Provide World Class Customer Relations REVIEW BY OTHERS This agenda item has been reviewed by the Finance & Human Resources Committee. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Brian Tompkins Chief Financial Officer ATTACHMENTS 1. LIHWAP Update (Presentation) 2. LIHWAP Accounts Brian Tompkins, Chief Financial Officer LOW INCOME HOUSEHOLD WATER ASSISTANCE PROGRAM UPDATE September 27, 2023 2 LIHWAP PROGRAM OVERVIEW •Funded by U.S. Department of Health & Human Services •CA Dept of Community Services & Development – Awarded $116 Million •Community Action Partnership of San Bernardino County, Inc. (LSP) •Originally designed to help income eligible households pay delinquent balances •Maximum $2,000 per eligible household •Scheduled to sunset August 31, 2023 •Revision March 2023 •Current and future bills eligible for payment, priority still delinquent bills •One time benefit increased to $15,000 •Program extended through March 2024 3 2023 LIHWAP HOUSEHOLD INCOME ELIGIBILITY* PERSONS IN HOUSEHOLD MONTHLY INCOME 1 $ 2,700.17 2 $ 3,531.00 3 $ 4,361.83 4 $ 5,192.75 5 $ 6,023.59 6 $ 6,854.43 7 $ 7,010.21 8 $ 7,166.00 9 $ 7,321.78 10**$ 7,477.56 *Income-qualified if already a recipient of: •CalFresh •CalWorks •Low Income Home Energy Assistance Program (LIHEAP) ** Families/households with more than 10: •Add $155.78 for each additional person 4 OUTREACH PROGRAM FOR LIHWAP •EVWD submitted LIHWAP application in October 2022 •EVWD enrollment completed in November 2022 •District outreach regarding LIHWAP includes: •LIHWAP flyers inserted in delinquent notices sent to customers •Banner on LIHWAP program included on website home page •LIHWAP information included on EVWD payment portal •Direct calls to customers receiving final notices 5 CUSTOMER ASSISTANCE •Between December 2022 and September 2023, the LIHWAP program has provided $93,251 in assistance to 157 EVWD customers •80 in City of San Bernardino •77 in City of Highland DISCUSSION LOW INCOME HOUSEHOLD WATER ASSISTANCE PROGRAM 2022-2023 DATE ACCOUNT CITY ST AMOUNT 12/19/2022 0007-0197-14 SAN BERNARDINO CA 2,000.00$ 12/27/2022 0141-0017-04 HIGHLAND CA 2,000.00 12/27/2022 0144-3037-01 HIGHLAND CA 572.29 12/27/2022 0145-0119-01 HIGHLAND CA 369.05 1/17/2023 0094-0272-08 SAN BERNARDINO CA 476.77 1/17/2023 0081-0127-00 SAN BERNARDINO CA 1,494.49 1/23/2023 0015-0045-01 SAN BERNARDINO CA 311.90 1/23/2023 0037-0017-01 HIGHLAND CA 272.85 1/23/2023 0002-0017-07 SAN BERNARDINO CA 2,000.00 1/23/2023 0043-0038-01 SAN BERNARDINO CA 2,000.00 1/23/2023 0043-0091-03 SAN BERNARDINO CA 70.45 1/23/2023 0084-1575-08 HIGHLAND CA 447.46 2/27/2023 0001-0062-23 SAN BERNARDINO CA 592.82 2/27/2023 0004-0054-03 HIGHLAND CA 102.78 2/27/2023 0014-0201-02 SAN BERNARDINO CA 452.95 2/27/2023 0021-0185-08 SAN BERNARDINO CA 194.93 2/27/2023 0024-0030-03 SAN BERNARDINO CA 408.84 2/27/2023 0031-0053-00 HIGHLAND CA 815.49 2/27/2023 0042-0091-01 SAN BERNARDINO CA 828.18 2/27/2023 0042-0109-01 SAN BERNARDINO CA 2,000.00 2/27/2023 0051-0088-02 SAN BERNARDINO CA 307.78 2/27/2023 0052-0219-11 SAN BERNARDINO CA 1,441.32 2/27/2023 0053-0273-04 SAN BERNARDINO CA 280.49 2/27/2023 0082-0260-01 SAN BERNARDINO CA 2,000.00 2/27/2023 0083-0101-04 HIGHLAND CA 1,901.34 2/27/2023 0084-1097-11 HIGHLAND CA 1,512.14 2/27/2023 0093-0287-05 HIGHLAND CA 163.88 2/27/2023 0094-0122-00 SAN BERNARDINO CA 2,000.00 2/27/2023 0104-0143-01 SAN BERNARDINO CA 220.29 2/27/2023 0113-0261-04 SAN BERNARDINO CA 2,000.00 2/27/2023 0122-1080-03 HIGHLAND CA 658.98 Page 1 of 6 LOW INCOME HOUSEHOLD WATER ASSISTANCE PROGRAM 2022-2023 DATE ACCOUNT CITY ST AMOUNT 2/27/2023 0136-0126-02 HIGHLAND CA 285.88 2/27/2023 0152-0578-03 HIGHLAND CA 1,701.88 2/27/2023 0155-0801-04 HIGHLAND CA 423.29 2/27/2023 0161-0045-05 HIGHLAND CA 1,000.49 3/6/2023 0017-0254-06 SAN BERNARDINO CA 226.25 3/6/2023 0037-0169-02 SAN BERNARDINO CA 207.06 3/6/2023 0064-0141-05 HIGHLAND CA 939.07 3/13/2023 0124-0454-03 HIGHLAND CA 719.31 3/13/2023 0001-0161-01 SAN BERNARDINO CA 157.73 3/13/2023 0034-0140-05 SAN BERNARDINO CA 301.91 3/13/2023 0042-0096-12 SAN BERNARDINO CA 836.94 3/13/2023 0052-0087-04 SAN BERNARDINO CA 290.81 3/13/2023 0007-0107-07 SAN BERNARDINO CA 392.11 3/13/2023 0042-0401-02 SAN BERNARDINO CA 285.08 3/20/2023 0111-0199-01 HIGHLAND CA 1,460.55 3/27/2023 0144-2979-01 HIGHLAND CA 334.79 3/27/2023 0127-0020-01 HIGHLAND CA 1,042.34 3/27/2023 0163-4141-02 HIGHLAND CA 1,012.41 4/3/2023 0132-0042-02 HIGHLAND CA 288.61 4/3/2023 0083-0210-03 HIGHLAND CA 436.00 4/3/2023 0152-0237-04 HIGHLAND CA 354.00 4/3/2023 0131-0088-02 HIGHLAND CA 436.00 4/10/2023 0081-0044-09 SAN BERNARDINO CA 919.49 4/10/2023 0062-0024-08 HIGHLAND CA 458.00 4/10/2023 0052-0075-01 SAN BERNARDINO CA 458.00 4/10/2023 0031-0119-12 HIGHLAND CA 913.85 4/17/2023 0074-2347-11 HIGHLAND CA 398.00 4/17/2023 0094-0207-05 SAN BERNARDINO CA 213.27 4/17/2023 0053-0096-02 SAN BERNARDINO CA 827.16 4/17/2023 0001-0038-00 SAN BERNARDINO CA 280.00 4/24/2023 0074-2501-10 HIGHLAND CA 226.53 Page 2 of 6 LOW INCOME HOUSEHOLD WATER ASSISTANCE PROGRAM 2022-2023 DATE ACCOUNT CITY ST AMOUNT 4/24/2023 0019-1841-05 HIGHLAND CA 458.00 4/24/2023 0111-0249-01 HIGHLAND CA 291.00 4/24/2023 0164-2738-13 HIGHLAND CA 245.28 4/24/2023 0093-0132-08 HIGHLAND CA 1,388.01 4/24/2023 0072-0122-05 SAN BERNARDINO CA 243.61 4/24/2023 0081-0149-05 SAN BERNARDINO CA 530.60 5/1/2023 0094-0164-10 SAN BERNARDINO CA 291.00 5/8/2023 0112-0128-07 SAN BERNARDINO CA 376.00 5/8/2023 0165-0043-05 HIGHLAND CA 427.00 5/8/2023 0061-0123-03 SAN BERNARDINO CA 222.05 5/15/2023 0155-0024-05 HIGHLAND CA 334.00 5/15/2023 0052-0052-01 SAN BERNARDINO CA 791.31 5/15/2023 0105-0022-04 HIGHLAND CA 886.44 5/22/2023 0031-0056-11 HIGHLAND CA 458.75 5/22/2023 0042-0080-14 SAN BERNARDINO CA 458.00 5/22/2023 0053-0216-09 SAN BERNARDINO CA 989.29 5/22/2023 0031-0228-05 HIGHLAND CA 1,928.44 5/22/2023 0122-1611-01 HIGHLAND CA 436.00 5/22/2023 0082-0181-03 SAN BERNARDINO CA 480.00 5/22/2023 0061-0048-05 SAN BERNARDINO CA 365.00 5/22/2023 0081-0245-09 SAN BERNARDINO CA 312.00 5/22/2023 0008-1878-07 HIGHLAND CA 436.00 5/22/2023 0054-1196-13 HIGHLAND CA 458.00 5/22/2023 0074-2564-08 HIGHLAND CA 447.00 6/5/2023 0094-0181-17 SAN BERNARDINO CA 447.00 6/5/2023 0134-0029-05 HIGHLAND CA 458.00 6/5/2023 0033-0025-01 SAN BERNARDINO CA 469.00 6/19/2023 0008-0725-01 HIGHLAND CA 924.35 6/19/2023 0083-0145-01 HIGHLAND CA 436.00 6/19/2023 0142-0131-02 HIGHLAND CA 354.00 7/3/2023 0062-0028-06 HIGHLAND CA 318.29 Page 3 of 6 LOW INCOME HOUSEHOLD WATER ASSISTANCE PROGRAM 2022-2023 DATE ACCOUNT CITY ST AMOUNT 7/3/2023 0140-0165-03 HIGHLAND CA 458.00 7/3/2023 0091-0753-07 HIGHLAND CA 279.52 7/3/2023 0042-0196-15 SAN BERNARDINO CA 425.00 7/3/2023 0114-0223-07 SAN BERNARDINO CA 844.51 7/3/2023 0105-2941-05 HIGHLAND CA 269.00 7/3/2023 0112-0060-09 SAN BERNARDINO CA 436.00 7/3/2023 0036-0082-15 HIGHLAND CA 1,456.76 7/3/2023 0008-2717-01 HIGHLAND CA 447.00 7/3/2023 0136-0010-04 HIGHLAND CA 345.00 7/3/2023 0140-0138-00 HIGHLAND CA 269.00 7/3/2023 0102-0125-15 SAN BERNARDINO CA 376.00 7/3/2023 0131-0161-09 HIGHLAND CA 364.33 7/10/2023 0007-0130-04 SAN BERNARDINO CA 436.00 7/10/2023 0045-0076-02 HIGHLAND CA 623.77 7/10/2023 0041-0685-01 HIGHLAND CA 436.00 7/10/2023 0063-0322-02 HIGHLAND CA 469.00 7/17/2023 0051-0199-01 SAN BERNARDINO CA 323.00 7/17/2023 0052-0246-09 SAN BERNARDINO CA 480.00 7/17/2023 0152-0588-00 HIGHLAND CA 356.38 7/24/2023 0072-0049-01 SAN BERNARDINO CA 469.00 7/24/2023 0144-2004-05 HIGHLAND CA 447.00 7/24/2023 0084-2584-02 HIGHLAND CA 652.55 7/24/2023 0052-0063-05 SAN BERNARDINO CA 469.00 7/31/2023 0074-2515-01 HIGHLAND CA 425.00 7/31/2023 0014-0033-15 SAN BERNARDINO CA 480.00 7/31/2023 0044-0217-05 SAN BERNARDINO CA 447.00 7/31/2023 0083-0401-05 HIGHLAND CA 436.00 7/31/2023 0131-0011-02 HIGHLAND CA 480.00 7/31/2023 0036-0086-06 HIGHLAND CA 447.00 7/31/2023 0083-0216-02 HIGHLAND CA 458.00 7/31/2023 0072-0235-04 SAN BERNARDINO CA 322.03 Page 4 of 6 LOW INCOME HOUSEHOLD WATER ASSISTANCE PROGRAM 2022-2023 DATE ACCOUNT CITY ST AMOUNT 7/31/2023 0043-0128-04 SAN BERNARDINO CA 465.40 7/31/2023 0094-0215-06 SAN BERNARDINO CA 469.00 8/7/2023 0111-0042-02 HIGHLAND CA 447.00 8/7/2023 0072-0022-04 SAN BERNARDINO CA 469.00 8/7/2023 0132-0076-13 HIGHLAND CA 291.00 8/7/2023 0014-0098-03 SAN BERNARDINO CA 291.00 8/14/2023 0104-0064-03 SAN BERNARDINO CA 447.00 8/14/2023 0044-0218-01 SAN BERNARDINO CA 376.00 8/14/2023 0093-0070-01 HIGHLAND CA 291.00 8/14/2023 0063-0077-06 HIGHLAND CA 268.98 8/14/2023 0094-0031-03 SAN BERNARDINO CA 469.00 8/14/2023 0123-0813-09 HIGHLAND CA 905.44 9/5/2023 0021-0150-02 SAN BERNARDINO CA 1,065.85 9/5/2023 0052-0180-05 SAN BERNARDINO CA 328.12 9/5/2023 0073-0106-03 SAN BERNARDINO CA 425.00 9/5/2023 0092-0167-08 SAN BERNARDINO CA 480.00 9/5/2023 0103-0139-05 SAN BERNARDINO CA 469.00 9/5/2023 0015-0078-17 SAN BERNARDINO CA 269.00 9/5/2023 0071-0087-04 SAN BERNARDINO CA 218.68 9/5/2023 0044-0104-11 SAN BERNARDINO CA 469.00 9/5/2023 0121-0115-00 HIGHLAND CA 135.38 9/5/2023 0136-0067-00 HIGHLAND CA 425.00 9/5/2023 0022-0018-03 SAN BERNARDINO CA 546.24 9/5/2023 0074-2334-01 HIGHLAND CA 436.00 9/5/2023 0023-0050-07 SAN BERNARDINO CA 398.00 9/5/2023 0061-0031-04 SAN BERNARDINO CA 365.00 9/5/2023 0071-0082-10 SAN BERNARDINO CA 458.00 9/5/2023 0073-0102-03 SAN BERNARDINO CA 480.00 9/5/2023 0084-1472-08 HIGHLAND CA 469.00 9/5/2023 0001-0137-01 SAN BERNARDINO CA 461.29 9/5/2023 0007-0059-08 SAN BERNARDINO CA 458.00 Page 5 of 6 LOW INCOME HOUSEHOLD WATER ASSISTANCE PROGRAM 2022-2023 DATE ACCOUNT CITY ST AMOUNT 9/5/2023 0023-0181-05 HIGHLAND CA 269.00 9/5/2023 0136-0099-00 HIGHLAND CA 425.00 TOTAL 93,250.93$ Page 6 of 6 Agenda Item #5b September 27, 20231 Meeting Date: September 27, 2023 Agenda Item #5b Discussion Item 1 2 4 0 Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Consider Approval of Contracts with Logicalis and Wirenet for an Enhanced Security Camera System at Plant 134 RECOMMENDATION That the Board of Directors authorize the General Manager/CEO to approve the purchase and installation of an enhanced security camera system at Plant 134. BACKGROUND / ANALYSIS The East Valley Water District’s (District) Surface Water Treatment Plant 134 is a critical plant for the production of potable water for District customers. As such, the physical security of the plant is important to protect the infrastrucre and production of potable water. The presence of homeless encampments in the immediate area surrounding the plant presents the constant threat of intrusion onto the plant site. The District has made several security improvements to mitigate the threat of intrusion. A new perimeter fence was installed in 2020. In addition, a security guard was temporarily contracted during non-work hours. In July, the District evaluated new video camera technology that could replace the need for the security guard. The new video camera system would include infrared technology, facial recognition, perimeter zone notification and be accessible through a cloud-based network. The proposed camera system would be monitored by the San Bernardino County Sheriff Department deputy assigned to the District at the Sterling Natural Resource Center. The increased video surveillance at Plant 134 will also allow District staff to be notified of intrusions in real- time and allow them to contact the deputy for response. The District has standardized new camera systems to reduce maintenance and replacement cost. Two quotes were requested for the installation of the cameras and one quote from the District’s I.T. supplier for the cameras. Logicalis Wirenet Meraki cameras (10)$ 23,174.38 N/A Cabling (Cat 6) and Installation $ 50,026.17 $ 46,925.00 Staff recommends awarding a contract for Meraki cameras (Logicalis) and their installation (Wirenet) at Plant 134. Agenda Item #5b September 27, 20232 Meeting Date: September 27, 2023 Agenda Item #5b Discussion Item 1 2 4 0 AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability A. Practice Transparent and Accountable Fiscal Management IV - Promote Planning, Maintenance and Preservation of District Resources A. Develop Projects and Programs to Ensure Safe and Reliable Services REVIEW BY OTHERS This agenda item has been reviewed by the Information Technology and Finance Departments. FISCAL IMPACT The cost of installing new security cameras at Plant 134 is not included in the 2023-24 adopted budget. Funds for the project up to $80,000 from Water Capital Replacement Reserves will be reflected at the mid-year budget. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Brian Tompkins Chief Financial Officer ATTACHMENTS 1. Logicalis Proposal (cameras) 2. Wirenet Communications Proposal (cabling and installation) EVWD - Meraki Cameras - Plant 134 - 3 YR Quotation # 2023-165958v1 Prepared By Logicalis for: East Valley Water District To the attention of : Jeremy Salas East Valley Water District 31111 Greenspot Rd Highland, CA 92346-4427 Tel: 909-806-4286 Email: jsalas@eastvalley.org July 20, 2023 Pricing Summary The following is a price summary of Logicalis’ proposed solution. Price Summary Amount Hardware $17,182.72 Software $4,660.00 Vendor Resold Services $0.00 Grand Total $23,174.38 East Valley Water District July 20, 2023 Page 2 Logicalis, Inc. Quotation # 2023-165958v1 EVWD - Meraki Cameras - Plant 134 - 3 YR Quotation # 2023-165958v1 Customer Name & Address Logicalis Account Executive Jeremy Salas East Valley Water District 31111 Greenspot Rd Highland, CA 92346-4427 909-806-4286 jsalas@eastvalley.org Jesse Zepeda Corona, CA 90602 +1 9513932313 jesse.zepeda@us.logicalis.com Bill To Address Ship to Address East Valley Water District 31111 Greenspot Rd Highland,CA 92346-4427 Quotation expiration date: August 19, 2023 Item Qty Part Number Description Unit Price Extended Price Products 1 8 MV72X-HW Meraki Varifocal MV72 Outdoor Dome Camera - 512GB Storage $1,494.82 $11,958.56 2 2 MA-MNT-MV-10 Meraki Wall Mount Arm for MV72 $182.61 $365.22 3 2 MV52-HW Meraki Varifocal MV52 Outdoor Bullet Camera With 1TB Storage $2,429.47 $4,858.94 4 10 LIC-MV-3YR Meraki MV Enterprise License and Support; 3YR $466.00 $4,660.00 5 5 TRN-CLC-000 10 Training credit. Expires in 1 yr. Team Captain required $0.00 $0.00 Products Subtotal $21,842.72 Grand Total Products Subtotal: $21,842.72 Sales Tax (estimated): $1,331.66 Grand Total: $23,174.38 East Valley Water District July 20, 2023 Page 3 Logicalis, Inc. Quotation # 2023-165958v1 Terms and Conditions Terms Applicable to All Sales 1. In the event Customer chooses to lease the Products and/or Services from a third party leasing company, Customer remains liable for payment to Logicalis for all Products and/or Services purchased until Logicalisreceives payment from such leasing company. 2. All items not specifically included in this document are out of scope. 3. Prices are valid for 30 days from date of the document unless otherwise stated. 4. The information in this document is considered proprietary and confidential to Logicalis. By acceptance of this Quotation, Customer agrees to maintain this confidentiality and use such information for internal purposes only. Terms Applicable for Product Sales 1. Logicalis’ Terms and Conditions of Sale, found at us.logicalis.com/tcsales, are incorporated herein by reference. 2. Any variation in quantity or requested delivery may result in price changes. 3. Prices are subject to change without notice in the event the Product's manufacturer/distributor changes the price to Logicalis. 4. Shipping and taxes are added at time of invoice. Shipping charges are subject to handling fees for specifying carriers and same day shipments. 5. Logicalis collaborates with the OEM/distributor to schedule delivery to Customer’s loading dock; inside delivery is available upon request and may increase the cost of delivery. 6. To the extent this Quotation includes Cisco Cloud Services, the following link shall apply: www.cisco.com/c/en/us/about/legal/cloud-and-software/cloud-terms.html. “Cisco Cloud Services” shall mean any of the offerings described on the aforementioned link. If Customer does not issue a purchase order to Logicalis or otherwise accept a Logicalis quotation to renew such Cisco Cloud Services, or does not otherwise provide written notice of non-renewal, at least forty-five (45) days prior to the end of the then-current subscription term thereof, then the Cisco Cloud Services shall automatically renew and Customer agrees to pay Logicalis for such renewed subscription term at the rates charged by Logicalis therefor. East Valley Water District July 20, 2023 Page 4 Logicalis, Inc. Quotation # 2023-165958v1 Quotation Acceptance By signing below, the undersigned accepts this offer and confirms that he/she is authorized to purchase these items on behalf of Customer. This offer may be accepted by purchase order or other acknowledgement of acceptance, including, without limitation, by signing this document. Any reference to a Customer's Purchase Order or P.O. number does not indicate Logicalis' acceptance of terms and conditions referenced on/attached to any such P.O. Accepted By: East Valley Water District Accepted By: Logicalis, Inc. \s1\ Signature \s2\ Signature \n1\ Printed Name \n2\ Printed Name \t1\ Title \t2\ Title \d1\ Date \d2\ Date © 2023 Logicalis, Inc. All trademarks are acknowledged. All rights reserved. East Valley Water District July 20, 2023 Page 5 Logicalis, Inc. Quotation # 2023-165958v1 4355 E. Airport Dr. Ste 104 Ontario, CA 91761 • 909 986-3290V • 909 986-6490F • wirenetcomm.com 1 September 8, 2023 Mr. Jeremy Salas Network Administrator East Valley Water District 4588 Highland Ave. Highland, CA. 92346 Re: East Valley Water District - Treatment Plant 134 - Cabling Project Proposal. Wirenet Communications, Inc. is pleased to provide East Valley Water District with a proposal for the (10) customer provided cameras, structured network cabling, and Fiber installation at the East Valley Water District Highland location. Wirenet Communications, Inc. provides a strategic and consultative approach to meeting an organization’s communications and electrical challenges. With services that span the needs of the entire enterprise from engineering to maintenance, from planning an RFP to installing optimum solutions, we aim to be your partner for the future. Core Disciplines ❖ Infrastructure Technologies ❖ Structured Cabling Systems- Voice, Data, Video (10 GIG, CAT6, CAT5E) ❖ Business Phone Systems, VOIP, Voicemail, Intercom, Paging ❖ Video Surveillance Systems IP / CCTV ❖ Audio / Visual System ❖ Data Networking / Wireless WI-FI ❖ Design and Engineering Consultation ❖ Electrical Power & Maintenance ❖ Office Relocations / Tenant Improvement ❖ Moves, Adds & Changes ❖ Site Survey, Audits ❖ Minority Owned ❖ Certified SBE/MBE/DBE ❖ CA Contractors License C10-865478 Once again, we thank you for your consideration. Should you have any questions please fill free to contact me at 909-986-3290. or via email at garreola@wirenetcomm.com. For more information on Wirenet Communications, Inc. visit us at www.wirenetcomm.com Best Regards, Richard Rodriguez Sr. Account Manager Wirenet Communications, Inc. 4355 E. Airport Dr. Ste 104 Ontario, CA 91761 • 909 986-3290V • 909 986-6490F • wirenetcomm.com 2 CONDUIT INSTALLTION ▪ Provide and install ¾” EMT conduit on the roof of the main brick structured bldg. to (4) Camera locations noted on customers provided prints. ▪ Provide and install ¾” EMT Conduit to (1) Camera Location at the center building for the camera facing to the North Side rear building area (Aluminum Bldg Structure). ▪ Provide and install (1) 1” vertical Conduit emanating out of the Panel located within the bldg.to structured beam height for camera CAT 6 Cabling route within the west side building. ▪ Provide and install (1”) EMT Conduit horizontally emanating from the Attic Space above the SCADA Room and stubbed through the brick wall for CAT6 Cabling to enter Aluminum bldg. area for Camera CAT 6 Cabling in center building. ▪ Power is not included in this proposal if required Wirenet shall provide as a change order. MDF to SCADA Cabling ▪ Wirenet to provide and Install (12) CAT 6 Cables between the exiting MDF Cabinet to the SCADA Cabinet as described on customer provided SOW. All CAT 6 Cabling to be terminated onto existing 48 port patch panel at MDF and a NEW 12 port 66 block style patch panel inside the SCADA Cabinet. All Cat6 cables routed within the MDF and between the MDF and SCADA Cabinet shall be dressed and bundled in a neat and professional manner using Velcro type fasteners. Horizontal Camera Cabling MDF – Provide and install (10) Cat6. 23 AWG, 4 pair PVC blue jacked cable to each new Camera location noted on customer provided print. Emanating from the existing MDF cabinet Wirenet to install (1) Cat6 cable to each camera location. All cabling within the metal structured bldgs. shall be supported with tie wraps attached to the building structure throughout the duration of the cabling runs. All cables within the brick structured building shall all be in EMT Conduit throughout the duration of the cable run and entering the attic space above the SCADA room area. CAMERAS ▪ Wirenet to install a total of (10) exterior customer provided IP Cloud based cameras at locations provided by the customers shown on print. ▪ Wirenet to Point and Focus the cameras with the customer for finalizing the installation. ▪ Wirenet to demo old existing exterior cameras “only” and hand them over to the customer. ▪ Owner to configurate cameras to NVR. Fiber Cabling ▪ Entrance Gate Camera- Provide and install (1) 6 strand SM “Indoor/Outdoor” Fiber Cable from the MDF Cabinet using the existing route identified by Wirenet to the exterior gate light pole for camera installation. ▪ Provide and install (1) 6 strand single mode indoor/outdoor fiber optic cable emanating from the MDF to new Camera location located at the front entrance gate light post. Fiber optic cable shall splice to LC type connectors. Fiber optic cable shall be routed through existing pathways researched by Wirenet Communications and attached to building structure throughout the duration of the cabling runs. 4355 E. Airport Dr. Ste 104 Ontario, CA 91761 • 909 986-3290V • 909 986-6490F • wirenetcomm.com 3 ▪ Provide and install (1) 12x12x6” NEMA R3 post mounted enclosure at Light Post with LC type coupler panels supporting new fiber optic cable connections. ▪ Provide and install (1) Fiber enclosure inside of the NEMA 3R enclosure for fiber termination. ▪ Provide and install 1ru rack mounted fiber optic enclosures at MDF Cabinet with LC type coupler panels supporting new fiber optic cable connections. ▪ Provide and install (1) Media Converter / Transceiver module inside the NEMA 3R Exterior box to accommodate new fiber and copper CAT6 Cable to Post Camera. ▪ All cables entering the MDF shall enter through existing pathways. Fiber optic cables routed within the MDF shall be dressed and bundled in a neat and professional manner using Velcro type fasteners. Note: Scissor Lift will be provided by East Valley Water District shall be onsite prior to Wirenet start date, equipment shall reach all camera locations if additional lifts are required to install customer provided camera or new cabling it will be ordered and charged as a change order to the East Valley Water District. Construction by others that affect Wirenet schedule shall not delay the progress of Wirenet scheduled installation. Additional charges may apply. Project includes labor, materials, project management, field supervision, material procurement, freight and shipping, man lifts, field storage. Performance Testing, Labeling and Documentation Data – Test new network cabling to cable length, wiremap, cable ID, open circuits, shorts, crossed pairs, reversed pairs and split pairs, distance to fault. Fluke Certified Testers shall be used in performing network cabling testing. Intrabuilding Fiber - One-direction insertion loss @ & 1310nm. Provide test results in electronic documentation format. Identification Labeling- Wirenet to label cabling with wrap around labels, patch panels and faceplates to be labeled with machine generated labeling. Furnish final “As-Built” CAD drawings in electronic format including, (1 each) blueprint copy. Project Close Out Documentation Provide to owner: • (1) Electronic Copy / Paper Copy As-Build. 4355 E. Airport Dr. Ste 104 Ontario, CA 91761 • 909 986-3290V • 909 986-6490F • wirenetcomm.com 4 Contract Agreement This Lump Sum Agreement (the "Agreement") is made and entered into on 9/8/23 by and between Wirenet Communications, Inc. and East Valley Water District 4588 Highland Ave, Highland, CA. 92346 (the "Property"). Customer will provide Wirenet Communications, Inc and any Wirenet Communications, Inc. subcontractor with complete and uninterrupted access to the Property so that Wirenet Communications, Inc. can perform and until Wirenet Communications, Inc. completes the Work. Exclusions ➢ Relocation of existing network equipment & configuration of any of the systems proposed. ➢ Existing network wiring functionality. ➢ Network equipment programming unless specified, administration and configuration to be provided by owner. ➢ Cutting of Furniture and finishing of walls, Utility Service Hook Up. ➢ Moving furniture, shelving, and machinery for work areas access. ➢ WAP Electronic Equipment, Network Equipment, SFP’s. ➢ Surveillance System Configuration beyond point and focus. ➢ Electrical/power outlets at any camera location. Contract Price and Payment. Customer agrees and is required to pay to Wirenet Communications, Inc. a lump sum of [$46,925.00] for the Work (the "Contract Price"). (50%) deposit is required upon contract award, with 40% due after cabling rough in, the balance due and payable upon completion. Any payments not received within 10 days of invoice date shall be considered past due and will accrue an additional interest charge a 1.5% per month of the unpaid balance until paid in full. No work shall be performed (including warranty) if any invoice is past due (including change orders). In addition, no release of lien shall be signed unless all payments are paid in full. Any variance to these terms must be negotiated with our Account Manager. CONTRACT PRICE $46,925.00 DOWN PAYMENT (Upon Execution of Contract) 50% $23,463.00 PROGRESS PAYMENT at (Cabling Rough In) 40% $18,770.00 COMPLETION OF THIS PROJECT 10% $4,692.00 ▪ Each installment is due and payable within terms stated above. If Customer fails to timely pay any of such installments, Wirenet may stop performance of the Work and/or require payment of the entire unpaid balance of the Contract Price prior to resuming and/or completing the Work. If performance of the Work is delayed, despite the above-stated payment terms Wirenet may invoice Customer for the Work completed, and such invoice is due and payable within terms. 4355 E. Airport Dr. Ste 104 Ontario, CA 91761 • 909 986-3290V • 909 986-6490F • wirenetcomm.com 5 Terms & Conditions, Assumptions & Caveats Wirenet Communications, Inc. price shall encompass all applicable costs to provide a turnkey structured cabling system solution including but not limited to all materials, labor, consumables, storage, waste removal, cable support hardware, permits, tools, equipment, parking, CAD/documentation, etc.. The correctness and completeness of the contract documents is the sole responsibility of those who have prepared them. This proposal covers only that work that is adequately shown described and/or detailed in the referenced scope of work. ▪ If changes or add-ons are required during this project, a change order will be provided, and work will continue upon client approval. ▪ Lead time on materials is contingent on supplier’s availability at the time of order. In the event any back orders or long lead time is expected this information shall be informed to the customer. Additional fees shall apply to expedited orders which will be submitted as a change order. ▪ Upon execution of contract Wirenet requires 14 days to procure and schedule the project. Submittals must be approved prior to ordering materials. ▪ If Building and safety permits are required, the cost of the permits plus an additional $125.00 administrative fee will be billed to the customer. ▪ Wirenet warrants the project against defects in materials and workmanship from the date of completion unless otherwise specified in contract, provided a Wirenet Technician performs all moves, adds, and changes to the original contract. ▪ It is the customer’s responsibility to contact the local utility and or Telephone Company for initial services. ▪ Scissor lifts are included in the proposal for all high work. ▪ Due to fluctuation in commodities, copper, steel, plastic quoted prices on materials are contingent upon distribution pricing. Once project is accepted and signed Wirenet shall verify day to day pricing. In the event increase in commodities rise Wirenet shall pass on those fees to customer. ▪ All labor has been quoted during Wirenet Communications, Inc. regular business hours of 7:00 a.m. to 4:00 p.m., Monday through Friday except holidays. Work outside of regular business hours is available where additional charges may apply. ▪ Idle time incurred by Wirenet Communications, Inc. due to the absence of required escorts, clearances, scheduling, permits, inability to enter the workplace, delays by other trades or other factors beyond our control will be charged to the customer at a rate of ($125.00) per man-hour. ▪ If Wirenet cabling crews are required to be on-site during move-in, system start-up, or first in service, this will be billed on a Time & Material basis. Wirenet will have the account manager available during the project cut over on-call for any questions. ▪ No permit, license, or bond(s) costs are included as a part of this response. ▪ Wirenet Communications, Inc. shall not be liable for failure to perform if prevented by strikes or other labor disputes, accidents, acts of God, government or municipal regulations or interference, shortages of labor or materials, delays in transportation, non-availability of from the manufacture or supplier, or other causes beyond our control. In no event shall Wirenet Communications, Inc. be liable for special or consequential damages whatsoever or however caused. ▪ It is the responsibility of the proposed client to notify Wirenet Communications, Inc., prior to the start of a project, of any asbestos contained materials (ACMs) in or around the area of the project that may be disturbed. In the event that ACMs are present prior to job commencement or if ACMs are encountered during the project, additional costs, damages and/or delays attributed to necessary procedures for working in this environment will be the responsibility of the proposed client and/or building owner/management. 4355 E. Airport Dr. Ste 104 Ontario, CA 91761 • 909 986-3290V • 909 986-6490F • wirenetcomm.com 6 ▪ This quotation is based upon information provided by the client and is limited to the material and labor items listed herein. Any changes to this quote must be agreed upon by all parties in the form of a written change order and may result in additional charges to the client. All change orders must be signed by the customer prior to the commencement of work specified in that change order. ▪ This quotation is not to be used as an “Add & Delete” schedule. ▪ If demobilization and remobilization is required for this project, additional costs per incident will be charged to the customer. ▪ No wall repair or painting is included in this project. ▪ Wirenet Communications, Inc. realizes that removal, storage and reinstallation of existing (used) ceiling tiles may result in incidental damages. Wirenet Communications, Inc. exercises care in the handling of these tiles, incidental damage may occur. As such, Wirenet Communications, Inc. accepts no liability for any such incidental damages. ▪ Pricing is based on accessibility to new outlet cut in ring in place not interfering with cabling pathways. In the event the walls are not accessible surface mounted raceway, or the opening of the wall shall be performed at additional costs. ▪ Wirenet Communications, Inc. assumes that all pathways are free and clear and accessible with the necessary capacity for the work to be performed as described in the Specifications/Statement of Work/Scope of Work. It is the responsibility of the client to provide adequate pathways where obstructions are present. ▪ Station numbering scheme to be provided five (5) working days prior to the start of the project. ▪ Floor or wall X-rays are not included. If X-Ray’s are required, customer will be responsible for additional charges to perform this service. ▪ No liquidated damages will be accepted. ▪ Installation shall meet the National Electrical Code and local county electrical codes that pertain. Errors in design by the architect and /or engineer in the blueprints or specifications are not the responsibility of Wirenet Communications, Inc. Any additional work required by others and not indicated on project blueprints and specifications shall not be part of this agreement. ▪ Certificates of Insurance will be submitted upon request. Special requirements, such as waivers of subrogation, may result in additional charges to the customer. ▪ Owner / contractor and all authorized representatives of owner/contractor are not to contact or employee any employees of Wirenet Communications, Inc. for 10 years from the completion of Wirenet Communications, Inc. work, with said owner/agent within area of 100 miles radius from project site. ▪ Reasonable time shall be given to Wirenet Communications, Inc. to complete each phase of the project. However, Wirenet Communication, Inc. agrees that where a written construction is provided with the singing of the agreement, Wirenet Communications, Inc. shall pay all overtime costs necessary to complete the construction in a timely manner to comply with the written construction schedule. If a written construction schedule is not provided with the signing of the proposal, Wirenet Communications, Inc. shall not pay for any overtime to complete the project. Any overtime required shall be considered a change order and written authorization shall be required in advance. ▪ This quote is confidential and proprietary and is for use only for (EVWD). Any release part or in whole of this quote without written permission of Wirenet Communications, Inc. will be liable for damages arising out of any claims that are justified due to information misconduct. ▪ Client shall sign contract as specified if not signed and a purchase order is given to Wirenet this contract shall prevail with all stipulations and obligations stated in agreement. Service Charge. Accounts will be assessed a monthly service charge equal to one and one-half percent (1 1/2 %) of any amounts not timely paid. Such service charge will accrue and become payable on the same day of each month commencing on the day such amount was due. 4355 E. Airport Dr. Ste 104 Ontario, CA 91761 • 909 986-3290V • 909 986-6490F • wirenetcomm.com 7 Attorney's Fees. If Wirenet Communications, Inc. takes or commences any action or proceeding and/or hires an attorney to collect any unpaid portion of the Contract Price or to otherwise enforce this Agreement, Customer will pay to Wirenet Communications, Inc. the reasonable attorney's fees and costs incurred by Wirenet Communications, Inc. which includes, but is not limited to, all expert and other witness fees and associated expenses. Wirenet Communications, Inc. may file or commence such action or preceding in any court of competent jurisdiction which Wirenet Communications, Inc. in its sole discretion determines. The laws of the State in which such action or proceeding is filed or commenced will govern. Mechanic's Lien. As permitted by the California Civil Code, Wirenet Communications, Inc. may file a Preliminary Lien Notice with respect to the Work to protect Wirenet Communications, Inc. mechanic's lien rights. This notice is not indicative of the credit worthiness of either Wirenet Communications, Inc. or Customer. Bonds. Customer agrees and is required to pay any additional premiums for performance and/or payment bonds with respect to the Work resulting from any change orders agreed to by Wirenet Communications, Inc. and Customer. Entire Agreement. This Agreement constitutes the sole understanding and agreement between Wirenet Communications, Inc. and Customer concerning the performance of and payment for the Work. This Agreement may be amended only by a change order or other writing signed by Wirenet Communications, Inc. and Customer. Customer may not assign Customer's rights or delegate Customer's duties under this Agreement. CUSTOMER ACCEPTANCE By its signature below, Customer acknowledges that it understands, agrees to, and will abide by this Agreement and these Terms and Conditions. It is further understood that payment for all equipment and installation charges are due upon payment terms as noted. The Customer’s agent signing this Agreement also certifies that he or she has the legal authority to do so and commit the Customer for all obligations required of the Customer, and further acknowledges that the Company is hereby authorized to perform the work as specified. Wirenet Communications, Inc. _____________________________________________________________________________________ Signature _______________________________________________________________________________________ Printed Name _______________________________________________________________________________________ Title _______________________________________________________________________________________ Date Agenda Item #5c September 27, 20231 Meeting Date: September 27, 2023 Agenda Item #5c Discussion Item 8 8 0 Regular Board Meeting TO: Governing Board Members FROM: General Manager SUBJECT: Consider Approval of Water Quality Permitting Services Contract Amendment No. 3 with Woodard & Curran for the Sterling Natural Resource Center RECOMMENDATION That the Board of Directors authorize the General Manager/CEO to execute contract amendment No. 3 with Woodard & Curran to provide additional Water Quality Permitting Services for the SNRC project for a not-to-exceed amount of $336,322. BACKGROUND / ANALYSIS The Sterling Natural Resource Center (SNRC) requires extensive water quality analysis to determine the effect of recharging recycled water into the groundwater basin. The California Division of Drinking Water and the Regional Water Quality Control Board have required additional water quality analysis, reporting and ongoing monitoring before they will issue permits for the SNRC. Amendment No. 3 will provide the water quality permitting services and on-going water quality monitoring required for the SNRC permits. The treatment of wastewater to produce recycled water for groundwater recharge includes extensive regulations and permitting administered by multiple State agencies. Woodard & Curran (formerly RMC Consultants) has provided consulting services on the SNRC project since 2015 and was initially contracted prior to East Valley Water District obtaining LAFCO authority for wastewater treatment. Therefore, a contract with San Bernardino Valley Municipal Water District was utilized to engage their services. The contract services included the preparation of multiple engineering documents required by the regulations, and extensive modeling of the proposed groundwater recharge activity. To continue the water quality permitting effort after the District obtained Local Agency Formation Commission authority for wastewater treatment, the District executed a contract with Woodard & Curran in January 2019. After the completion of that work, the SNRC Project evolved to include the anaerobic digestion system and change the main discharge location to the Redlands Basin instead of City Creek. These changes were significant enough to require the groundwater modeling work to be redone under the adjusted conditions, and to require updating of the engineering documents. This work was done through Amendment No. 1 which was executed in September 2020. With the change in discharge location from Redlands Basin to the Weaver Basins, the Agenda Item #5c September 27, 20232 Meeting Date: September 27, 2023 Agenda Item #5c Discussion Item 8 8 0 groundwater modeling and engineering documents needed to be redone to reflect groundwater recharge taking place at the Weaver Basins. This work was done through Amendment No. 2 which was executed in August 2022. Now that the groundwater modeling and engineering documents have been accepted by the regulators, there are several requirements relating to monitoring of the proposed groundwater recharge activities that need to be completed before operation of the SNRC can begin. One of the requirements is the characterization of the baseline groundwater quality by collecting multiple samples from monitoring wells and measuring the concentration of a large number of compounds. Other requirements are developing a Quality Assurance Project Plan, an Indicator Compound Study Report, Tracer Study Protocol, and Soil Aquifer Treatment Study Protocol. Staff is recommending this work to be accomplished by amending Woodard & Curran’s scope of services with Amendment No. 3 for $336,322. The new total contract amount would be $938,635. The attached proposal from Woodard & Curran provides a detailed description of the additional services. AGENCY GOALS AND OBJECTIVES I - Implement Effective Solutions Through Visionary Leadership A. Identify Opportunities to Optimize Natural Resources IV - Promote Planning, Maintenance and Preservation of District Resources A. Develop Projects and Programs to Ensure Safe and Reliable Services REVIEW BY OTHERS This agenda item has been reviewed by the executive management team. FISCAL IMPACT The amendment amount of $336,322 is not included in the current year budget. The cost for this amendement will be funded from the Water Reclamation budget and reflected in the mid-year budget. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Jeff Noelte Director of Engineering and Operations Agenda Item #5c September 27, 20233 Meeting Date: September 27, 2023 Agenda Item #5c Discussion Item 8 8 0 ATTACHMENTS Proposal letter 530 Technology Drive Suite 100 T 800.426.4262 T 949.420.5300 Irvine, CA 92618 www.woodardcurran.co m Via Electronic Mail September 21, 2023 Jeff Noelte, PhD, PE, BCEE Director of Engineering & Operations East Valley Water District 31111 Greenspot Road Highland, CA 92348 Re:Sterling Natural Resource Center, Permit Support (Revised) Dear Mr. Noelte: Woodard & Curran is submitting this revised letter proposal to continue supporting East Valley Water District (EVWD) on the Sterling Natural Resources Center (SNRC) project with engineering, environmental, and permitting support. This revised proposal addresses the comments we received on September 20th regarding our August 30th proposal. Our revised proposed scope of work, described below. SCOPE OF SERVICES The Woodard & Curran team includes Rincon and Trussell as subconsultants. Copies of proposals from Rincon and Trussell and attached. The overall proposed scope of work is summarized below. TASK 1: SNRC TEAM AND REGULATORY COORDINATION (THROUGH MARCH 2024) Task 1.1 Coordination with EVWD and Regulatory Agencies Woodard & Curran along with Rincon and Trussell willcontinue providing coordination and support to EVWD as the SNRC project moves through final permitting and startup. Typical services to be provided under this task will include: •Coordination calls and meetings among EVWD, Department of Drinking Water (DDW), Regional Water Quality Control Board (RWQCB), and consultants on permit development and approvals; • • Ongoing tracking of permit conditions and requirements to ensure compliance by established deadlines; Reviewing work plans and products to ensure compliance with Recycled Water Regulations administered by DDW (Conditional Acceptance Letters) and RWQCB (Waste Discharge Requirements); • • • Coordination with Bunker Hill B Recycled Water Coalition on communications with RWQCB, strategy for compliance, and permit terms; Development of materials to support coordination with private and public well owners, as needed to support EVWD in development of Well Control Zone Plan; Attendance at DDW site inspection and support with responses and revisions to Operations Optimization Plan; •Draft and final comment letter and markups on administrative draft and draft Tentative Orders by RWQCB; • • • • • Draft and final oral testimony for the RWQCB Hearing; Draft and final Quality Assurance Project Plan (QAPP); SAT and Tracer Study design; Lysimeter design and siting; and Monthly invoices/progress reports (8 months) –August 2023 through March 2024 (allowing six months for the QAPP). Deliverables: •Production of various documents (meeting agendas, meeting notes, etc.) in Word and PDF format •Monthly invoices/progress reports through March 2024 Assumptions: • • Permit will be issued for the project by the end of December 2023 We have included up to 10 hours per month including one in-person meeting and one site visit through March 2024 Task 1.2 Operation Optimization Plan (OOP) Additional effort is needed to complete the OOP for the SNRC. The primary reasons for this increased effort are summarized as follows: •Delayed finalization of the SNRC Conditional Acceptance Letter (CAL) from DDW o OOPs are typically developed after DDW Title 22 Engineering Report CAL is completed. This is because the CAL forms the highest concept level of what will be required of the treatment plant during routine operation to demonstrate compliance with DDW requirements. Trussell was requested to start the OOP before the CAL was completed, and as such has been reworking sections to ensure compliance with this project-specific CAL. o The CAL requested a new section on cross connection control and backflow hazards assessment be added. This is a new requirement for the OOPs of groundwater recharge projects in about the last year and it was unclear during the original scoping if this would apply to a soil aquifer treatment project. This new section is required for the final OOP. •Delayed drafting and finalization of the Waste Discharge Requirements / Water Recycling Requirements (WDR/WRR) permit by the Regional Water Quality Control Board. o The WDR/WRR affects the large section of the OOP related to monitoring and reporting requirements. Historically the RWQCB has developed the monitoring and reporting program as part of developing the permit. In the absence of a WDR/WRR permit, Trussell used other similar projects to develop this section of the OOP anticipating the requirement would be similar. The OOP will have to be updated to be consistent with the WDR/WRR permit once issued. •Additional discussions with DDW prior to OOP submittal and increased complexity of compliance scenarios as introduced by DDW. o For example, DDW has become more specific in the last few months on what lab analytical methods are acceptable for potable reuse projects. DDW provided the regulatory consulting team with comments on the GW monitoring plan on what East Valley Water District 2 Woodard & Curran, Inc. September 21, 2023 specific methods would be allowed and indicated that these requirements would be applicable to all monitored parameters and would need to be incorporated in the OOP. Potable reuse projects have parameters that are required to be monitored but are not historically monitored by drinking water projects, and thus do not have “DDW approved drinking water methods” available. As such, the approximately 140 parameters that are currently in the draft OOP will need to be reviewed and/or modified. Our subconsultant Trussell will complete the OOP and address comments from the regulatory agencies. TASK 2: PRE-OPERATION GROUNDWATER MONITORING Task 2.1 Database Development and Data Management To streamline laboratory analytical results into report ready summary reports and for quick identification of notification level exceedances, Maximum Contaminant Level (MCLs), or applicable screening criteria, our subconsultant Rincon will develop and upload all laboratory analytical data from the groundwater monitoring activities into an in-house database, specific to EVWD project needs. Data management will be incorporated into each groundwater monitoring reporting event. Deliverables: •Groundwater monitoring database Task 2.2 Groundwater Monitoring Plans The Pre-Operation Groundwater Monitoring Plan details the proposed Field Sampling Plan (FSP) for obtaining representative groundwater data groundwater to develop baseline groundwater quality conditions prior to discharge of recycled water to the Bunker Hill-B GMZ. Per Title 22 CCR § 60320.100(c), “prior to operating a GRRP, a project sponsor shall collect at least four samples, at least one sample each quarter, from each potentially affected aquifer. The samples shall be representative of groundwater in each aquifer, taking into consideration seasonal variations, and be analyzed for the chemicals, contaminants, and characteristics pursuant to sections 60320.110, 60320.112, 60320.118, and 60320.120.” For Pre-Operation sampling, monitoring wells MW-A and MW-B, which are both triple nested groundwater monitoring wells, will make up the monitoring well network. The Operational Groundwater Monitoring Plan details the proposed FSP for obtaining representative groundwater data of the diluent water source and the downgradient groundwater wells MW-a and MW- B to monitor groundwater quality conditions following thedischargeof recycled water to WeaverBasins and replenish the Bunker Hill-B GMZ once the GRRP is in operation. Pursuant to Title 22 CCR§ 60320.114, the objective of sampling diluent water and upgradient groundwater monitoring wells is to compare groundwater quality that is not affected by recycled wastewater to the groundwater downgradient of Weaver Basins. Analytical data obtained at the diluent water source, Plant No. 120, will be compared to the U.S. Environmental Protection Agency (US EPA) MCLs, secondary MCL upper limits, or notification levels (NLs). Pursuant to Title 22 CCR § 60320.120, 60320.126, 60320.220, 60320.226, the objective of sampling downgradient groundwater monitoring wells is to evaluate groundwater quality concentration trends and the potential effects of recycled water East Valley Water District 3 Woodard & Curran, Inc. September 21, 2023 that has entered the aquifer from the operating GRRP. Analytical data obtained will be compared to the US EPA MCLs. Deliverables: • • Draft & final Pre-Operational Groundwater Monitoring Plan Draft & final Operational & Diluent Groundwater Monitoring Plan Task 2.3 Pre-Operational Groundwater Monitoring During pre-operational groundwater sampling events, groundwater samples will be collected utilizing low-flow purging and sampling procedures (Puls and Barcelona 1996) from MW-A and MW-B. Each well location has three completions and will be sampled sequentially from the deepest to shallowest in groundwater elevation. Groundwater samples will be analyzed for the constituents listed in the SNRC Pre-Operation Groundwater Monitoring Plan (August 2023). Task 2.3.1 August 2023 Sampling Our subconsultant Rincon will complete pre-operational groundwater monitoring at each well completion at MW-A and MW-B during August 2023 monitoring event. Task 2.3.2 October 2023 Sampling Our subconsultant Rincon will complete pre-operational groundwater monitoring at each well completion at MW-A and MW-B during October 2023 monitoring event. Task 2.3.3 December 2023 Sampling - Optional Our subconsultant Rincon will complete pre-operational groundwater monitoring at each well completion at MW-A and MW-B during December 2023 monitoring event. Task 2.4 Pre-Operational Groundwater Monitoring Report A letter report will be prepared that documents the groundwater analytical results and procedures to collect groundwater samples; the report will be signed and stamped by a California licensed Geologist or Engineer. Deliverables: •Draft & final Pre-Operational Groundwater Monitoring Report (includes data from 4 quarters) TASK 3 HYDROGEOLOGIC STUDY WORKPLANS Task 3.1: SNRC Indicator Study Protocol Trussell will develop the SNRC Indicator Study Protocol (ISP) in concurrence with 22 CCR §60320.118(f) and as described below. Due to the project timeline, Trussell will develop a protocol to conduct a desktop study to determine indicators that would occur in the SNRC recycled municipal wastewater system using previous experiments and literature of similar applications. East Valley Water District 4 Woodard & Curran, Inc. September 21, 2023 Deliverables: • • • • SNRC ISP draft to EVWD with 1 comment-review cycle SNRC ISP draft to DDW and RWQCB with 1 comment-review cycle Final Draft SNRC ISP for DDW and RWQCB Submittal Meeting with the DDW to discuss SNRC ISP Task 3.2 Development of an Indicator Study Report Our subconsultant Trussell will develop an SNRC Indicator Study Report (ISR) where indicator compounds will be proposed based on the findings of desktop study. These indicator compounds will be appropriate to meet the requirements of 22 CCR §60320.118(f) and (g). Trussell will then support Woodard & Curran in submitting the draft ISR to EVWD and conduct one comment-review cycle with EVWD. Trussell will also support Woodard & Curran in submitting the draft ISR next to DDW and RWQCB and with one associated comment-review cycle. Deliverables: • • • • SNRC ISR draft to EVWD with 1 comment-review cycle SNRC ISR draft to DDW and RWQCB with 1 comment-review cycle Final Draft SNRC ISR for DDW and RWQCB Submittal Meeting with the DDW to discuss SNRC ISR Assumptions: •No lab analyses or field work is included in this task. Task 3.3 SAT and Tracer Study Design An in-situ Soil Aquifer Treatment (SAT) study and added in-situ Tracer Study are required within the first 90 days of SNRC startup. Our subconsultant Trussell will develop an SNRC ISR where indicator compounds will be proposed based on the findings of desktop study. These indicator compounds will be appropriate to meet the requirements of 22 CCR §60320.118(f) and (g). Trussell will then support Woodard & Curran in submitting the draft ISR to EVWD and conduct one comment-review cycle with EVWD. Trussell will also support Woodard & Curran in submitting the draft ISR next to DDW and RWQCB and with one associated comment-review cycle. Deliverables: • • • • SNRC ISR draft to EVWD with 1 comment-review cycle SNRC ISR draft to DDW and RWQCB with 1 comment-review cycle Final Draft SNRC ISR for DDW and RWQCB Submittal Meeting with the DDW to discuss SNRC ISR Task 3.4 Lysimeter Design and Siting A vadose zone lysimeter cluster will be installed to conduct the SAT Study. In collaboration with EVWD, our subconsultant Rincon will determine the optimal locations to site the lysimeters. Based on observed field conditions, Rincon will optimize the preliminary designs. To obtain porewater samples to quantify site-specific SAT effectiveness, a cluster East Valley Water District 5 Woodard & Curran, Inc. September 21, 2023 of four 2-inch outer diameter stainless steel dual chamber lysimeters manufactured by Soil Measurement Systems, LLC (SMS) will be installed adjacent to the Weaver Basis. Lysimeters are purpose-built devices installed in unsaturated media to measure the degree of saturation in the pore space and to acquire porewater samples. Lysimeters are intended to be installed in unsaturated conditions and should be in place prior to commencing recharge at the Weaver Basins. Deliverables: •Draft & final Lysimeter design and siting memo TASK 4 QUALITY ASSURANCE PROJECT PLAN The Recycled Water Policy (RWP) requires that all projects that produce recycled water for potable reuse applications – such as groundwater recharge or surface water augmentation – develop a Quality Assurance Project Plan (QAPP) for monitoring constituents of emerging concern (CECs) and submit it to the State Water Resources Control Board (SWRCB), Division of Water Quality (DWQ) for approval prior to beginning any sampling and analysis. The CEC monitoring stipulated in the RWP includes analysis of health-based and performance CEC indicators and surrogates as well as bioanalytical screening for endocrine disruptors and dioxin- like chemicals. Under this scope of work, Trussell will collect information from EVWD and other parties that participate in QAPP activities and develop a draft QAPP to be submitted to DWQ and a final QAPP incorporating DWQ’s revisions. Task 4.1: Collect and Review of Information This task involves procuring information from all the parties that will participate in the activities described in the QAPP. This includes EVWD, Regional and State Boards, and other parties such as subcontracted laboratories. In general terms, the information required includes roles and responsibilities, sampling and analytical protocols and other documentation, training and certifications, and quality assurance documentation. If EVWD is performing analyses required by the RWP through subcontracted labs, Trussell will assist in the communication with these labs and in identifying the information required from them. Trussell will conduct an initial (virtual) meeting with EVWD to understand how it plans to conduct the activities for RWP compliance, identify the involved parties, and what information will be needed from them to include in the QAPP. Trussell will inform the DWQ that EVWD’s QAPP for SNRC is being developed and provide an estimate of the submission date to facilitate a faster review. Assumptions: Assumes that EVWD will make the following information available: •Contact information for subcontracted laboratories and analyses to be performed by these labs East Valley Water District 6 Woodard & Curran, Inc. September 21, 2023 •Documents previously developed by EVWD such as sampling and analysis plans, standard operating procedures (SOPs), quality assurance documentation, etc. Task 4.2: Draft QAPP Under this task, a draft QAPP will be developed using the information collected in Task 4.1. When deemed necessary, Trussell will engage with DWQ to obtain feedback on project-specific information that should be included in the QAPP. Communications with DWQ will take place via e-mail or conference call. The draft QAPP will be submitted to EVWD for a review cycle before submitting to the DWQ. Task 4.3: Final QAPP Trussell will organize a meeting with DWQ to discuss comments and revisions required for QAPP approval. During the meeting, the team will formulate strategies to address the comments. Trussell will produce a final QAPP to be submitted to DWQ. BUDGET The proposal budget for completion of the work is attached as Attachment A. We have included the proposals for Rincon and Trussell in Attachment B. TERMS AND CONDITIONS The Scope of Services will be completed in accordance with the terms of the Professional Services Agreement No. 201903 between Woodard & Curran, Inc. and East Valley Water District dated January 24, 2019 CLOSING We appreciate this opportunity to offer our engineering and permitting services. Please feel free to call me at (949) 420-5314 if you have any questions regarding this proposal or require any further information. Sincerely, WOODARD & CURRAN, INC. Scott Goldman Senior Principal East Valley Water District 7 Woodard & Curran, Inc. September 21, 2023 East Valley Water District Revised Fee Estimate Sterling Natural Resources Center, 2024 Permit Support 21-Sep-23 Tasks Labor Outside Services Total Project Manager Principal in Charge Jen Sindermann Sub Sub Total Labor Costs (1) Sub Consultant Total Cost (2) Total FeeTotal Hours Subtotal Scott Goldman $315 Project Assistant $120 Elisha Back $315 Rincon Trussell Task 1: SNRC Team and Regulatory Coordination 1.1 Coordination with EVWD and regulatory agencies 1.2 Operation Optimization Plan 8 0 8 64 4 8 0 8 80 4 $23,640 $1,260 $46,826 $0 $15,360 $26,590 $41,950 $62,186 $26,590 $88,776 $65,295 $27,920 $93,215 $88,935 $29,180 $118,115Subtotal Task 1:68 84 $24,900 $46,826 Task 2: Pre-Operation Groundwater Monitoring 2.1 Database Development 0 1 $0 $8,515 $6,440 $8,515 $6,440 $8,941 $6,762 $8,941 $7,0772.2 Groundwater Monitoring Plans 2.3 Pre-Operational Sampling 1 $315 2.3.1 August 2023 Sampling 0 0 0 1 2 $0 $0 $22,034 $19,146 $19,146 $12,270 $87,551 $22,034 $19,146 $19,146 $12,270 $87,551 $23,136 $20,103 $20,103 $12,884 $91,929 $23,136 $20,103 $20,103 $13,199 $92,559 2.3.2 October 2023 Sampling 2.3.3 December 2023 Sampling - Optional 2.4 Pre-Operational Monitoring Report $0 1 2 $315 $630Subtotal Task 2: Subtotal Task 3: 0 0 0 0 $0 Task 3: Hydrogeologic Study Workplans 3.1 Indicator Study Protocol 2 2 2 2 $630 $630 $0 $14,340 $26,100 $5,940 $14,340 $26,100 $18,516 $4,974 $15,057 $27,405 $19,442 $5,223 $15,687 $28,035 $19,442 $5,223 3.2 Development of an Indicator Study Report 3.3 SAT and Tracer Study Design $0 $12,576 $4,974 $17,550 3.4 Lysimeter Design and Siting 4 4 $1,260 $46,380 $63,930 $67,127 $68,387 Task 4: Quality Assurance Project Plan 4.1 Collect and Review of Information 4.2 Draft QAPP 0 1 $0 $16,670 $20,740 $7,300 $16,670 $20,740 $7,300 $17,504 $21,777 $7,665 $17,504 $22,092 $7,665 1 1 $315 4.3 Final QAPP Subtotal Task 4: Contingency 0 2 0 2 315 $0 $44,710 $44,710 $46,946 $47,261 $10,000 TOTAL 8 76 8 92 $27,105 $151,927 $133,040 $284,967 $299,217 $336,322 1. The individual hourly rates include salary, overhead and profit. 2. Subconsultants will be billed at actual cost plus 5%. 3. Other direct costs (ODCs) such as reproduction, delivery, mileage (rates will be those allowed by current IRS guidelines), and travel expenses, will be billed at actual cost plus 5%. 4. W&C reserves the right to adjust its hourly rate structure and ODC markup at the beginning of the calendar year for all ongoing contracts. 5. Additional Woodard & Curran staff may perform work on the project, based on our standard billing rate schedule currently in effect. Rincon Consultants, Inc. 180 North Ashwood Avenue Ventura, California 93003 805-644-4455 Revised September 20, 2023 Rincon Project No. 23-14861 Scott Goldman, PE, Principal Woodard & Curran 9665 Chesapeake Drive, Suite 320 San Diego, California 92123 Via email: sgoldman@woodardcurran.com Subject: Proposal for Regulatory Coordination and Hydrogeologic Support Services at Sterling Natural Resource Center (SNRC) City of Highland, California Dear Mr. Goldman, Rincon Consultants, Inc. (Rincon) is pleased to submit this proposal to assist Woodard & Curran and East Valley Water District (EVWD) with permit compliance for the Sterling Natural Resource Center (SNRC). We are enthusiastic about the opportunity to continue supporting this groundwater replenishment reuse project (GRRP) through startup which is anticipated to commence in December 2023. Leading the team will be Rosalyn Prickett, who has spent the last seven years supporting EVWD’s ongoing permitting effort, focused on coordination with and technical submittals to the Santa Ana Regional Water Quality Control Board (RWQCB) and State Water Resources Control Board (SWRCB) Division of Drinking Water (DDW). Rincon’s team of experienced hydrogeologists, environmental engineers, and field scientists will provide groundwater monitoring program development and implementation. Our proposed scope and budget are described in this proposal. Scope of Work Task 1 SNRC Regulatory Compliance Tracking Rincon will continue providing regulatory coordination, compliance tracking, and support to EVWD as the SNRC project moves through startup and early operation. Typical services to be provided under this task will include: Coordination calls and meetings among EVWD, DDW, RWQCB, and consultants on permit development and approvals; Ongoing tracking of permit conditions and requirements to ensure compliance by established deadlines; Reviewing work plans and products to ensure compliance with Recycled Water Regulations administered by DDW (Conditional Acceptance Letters) and RWQCB (Waste Discharge Requirements); Coordination with Bunker Hill B Recycled Water Coalition on communications with RWQCB, strategy for compliance, and permit terms; Development of materials to support coordination with private and public well owners, as needed to support EVWD in development of Well Control Zone Plan; www.rinconcons ultan ts.com East Valley Water District Proposal for Regulatory Coordination and Hydrogeologic Support Services at SNRC Attendance at DDW site inspection and support with responses and revisions to Operations Optimization Plan; Draft and final comment letter and markups on administrative draft and draft Tentative Orders by RWQCB; Draft and final oral testimony for the RWQCB Hearing; and Monthly invoices/progress reports (4 months) – September 2023 – December 2023. Rincon has budgeted for coordination with EVWD, regulators, and general project administration and coordination time under this task. For budgeting purposes, we anticipate up to 10 hours per week will be required to complete this task throughout the duration of the contract, which is anticipated to be four months. One (1) in-person meeting per month with EVWD and/or other stakeholders is anticipated. Mileage per in-person meeting is estimated at 200 miles roundtrip. Deliverables: Production of various documents (meeting agendas, meeting notes, comments on regulatory submittals, etc.) in Word and PDF format Monthly invoices/progress reports (4 months) – September 2023 – December 2023 Task 2 Groundwater Monitoring & Reporting Task 2.1 Database Development and Data Management In order to streamline laboratory analytical results into report ready summary reports and for quick identification of notification level exceedances, MCLs, or applicable screening criteria, Rincon will develop and upload all laboratory analytical data from the groundwater monitoring activities into an in-house database, specific to EVWD project needs. Data management will be incorporated into each groundwater monitoring reporting event. Deliverables: Groundwater monitoring database Task 2.2 Groundwater Monitoring Plans The Pre-Operation Groundwater Monitoring Plan details the proposed Field Sampling Plan (FSP) for obtaining representative groundwater data groundwater to develop baseline groundwater quality conditions prior to discharge of recycled water to the Bunker Hill-B GMZ. Per Title 22 CCR § 60320.100(c), “prior to operating a GRRP, a project sponsor shall collect at least four samples, at least one sample each quarter, from each potentially affected aquifer. The samples shall be representative of groundwater in each aquifer, taking into consideration seasonal variations, and be analyzed for the chemicals, contaminants, and characteristics pursuant to sections 60320.110, 60320.112, 60320.118, and 60320.120.” For Pre-Operation sampling, monitoring wells MW-A and MW-B, which are both triple nested groundwater monitoring wells, will make up the monitoring well network. The Operational Groundwater Monitoring Plan details the proposed FSP for obtaining representative groundwater data of the diluent water source and the downgradient groundwater wells MW-a and MW- B to monitor groundwater quality conditions following the discharge of recycled water to Weaver Basins and replenish the Bunker Hill-B GMZ once the GRRP is in operation. Pursuant to Title 22 CCR§ 60320.114, the objective of sampling diluent water and upgradient groundwater monitoring wells is to compare groundwater quality that is not affected by recycled wastewater to the groundwater downgradient of Weaver Basins. Analytical data obtained at the diluent water source, Plant No. 120, 2 East Valley Water District Proposal for Regulatory Coordination and Hydrogeologic Support Services at SNRC will be compared to the U.S. Environmental Protection Agency (US EPA) maximum contaminant levels (MCLs), secondary MCL upper limits, or notification levels (NLs). Pursuant to Title 22 CCR § 60320.120, 60320.126, 60320.220, 60320.226, the objective of sampling downgradient groundwater monitoring wells is to evaluate groundwater quality concentration trends and the potential effects of recycled water that has entered into the aquifer from the operating GRRP. Analytical data obtained will be compared to the US EPA MCLs. Deliverables: Draft & final Pre-Operational Groundwater Monitoring Plan Draft & final Operational & Diluent Groundwater Monitoring Plan Task 2.3 Pre-Operational Groundwater Monitoring During pre-operational groundwater sampling events, groundwater samples will be collected utilizing low-flow purging and sampling procedures (Puls and Barcelona 1996) from MW-A and MW-B. Each well location has 3 completions and will be sampled sequentially from the deepest to shallowest in groundwater elevation. Groundwater samples will be analyzed for the constituents listed in the SNRC Pre-Operation Groundwater Monitoring Plan (August 2023). Task 2.2.1 August 2023 Sampling Rincon will complete pre-operational groundwater monitoring at each well completion at MW-A and MW-B during August 2023 monitoring event. Task 2.2.2 October 2023 Sampling Rincon will complete pre-operational groundwater monitoring at each well completion at MW-A and MW-B during October 2023 monitoring event. Task 2.2.3 December 2023 Sampling - Optional Rincon will complete pre-operational groundwater monitoring at each well completion at MW-A and MW-B during December 2023 monitoring event. Task 2.4 Pre-Operational Groundwater Monitoring Report A letter report will be prepared that documents the groundwater analytical results and procedures to collect groundwater samples; the report will be signed and stamped by a California licensed Geologist or Engineer. Deliverables: Draft & final Pre-Operational Groundwater Monitoring Report (includes data from 4 quarters) Task 3 Hydrogeologic Study Workplans An in-situ SAT study and added in-situ Tracer Study are required within the first 90 days of SNRC startup. There is shared scope between these studies and Rincon proposes a concurrent approach for cost and planning efficiencies. Subtask 3.1 SAT and Tracer Study Design Rincon will finalize the design for a sampling plan to determine TOC concentration and other water quality parameters in SNRC Facility effluent transiting from the Weaver Basin ponds to the underlying aquifer. Rincon will select a qualified laboratory and specify sampling protocols for QA/QC purposes. 3 East Valley Water District Proposal for Regulatory Coordination and Hydrogeologic Support Services at SNRC Concurrently, Rincon and Todd Groundwater will finalize a workplan to add a fluorescent dye tracer to infiltrating water and monitor for its arrival at existing downgradient monitoring well MW-A Shallow. Deliverables: Draft & final SAT Study protocol Draft & final Tracer Study protocol Subtask 3.2 Lysimeter Design and Siting A vadose zone lysimeter cluster will be installed to conduct the SAT Study. In collaboration with EVWD, Rincon will determine the optimal locations to site the lysimeters. Based on observed field conditions, Rincon will optimize the preliminary designs detailed below. To obtain porewater samples to quantify site-specific SAT effectiveness, a cluster of four 2-inch outer diameter stainless steel dual chamber lysimeters manufactured by Soil Measurement Systems, LLC (SMS) will be installed adjacent to the Weaver Basis. Lysimeters are purpose-built devices installed in unsaturated media to measure the degree of saturation in the pore space and to acquire porewater samples. Lysimeters are intended to be installed in unsaturated conditions and should be in place prior to commencing recharge at the Weaver Basins. Completion of lysimeters at various depths will provide data on SAT effectiveness across the range of vadose zone thicknesses expected due to seasonal fluctuations and climatic variability during SNRC operations. One lysimeter will ideally be installed within 10 feet of the field-identified water table; three will be installed between the ground surface and 30 feet bgs to provide higher resolution coverage of the vadose zone thickness expected during the highest estimated operational groundwater level. In the borehole for the deepest lysimeter, a 1-inch-diamter SCH 40 PVC piezometer will be installed approximately 10 feet deeper than the lysimeter to monitor expected infiltration-induced mounding. Table 1 Preliminary Piezometer and Lysimeter Screen Intervals Well Screened Interval (ft bgs)Designation Target Range Piezometer 41 1 85-90 8-10 Range of model-predicted operational mounding conditions Initial influent infiltration 2 18-20 28-30 78-80 typical lab bench SAT study maximum column length Model-predicted highest operational mounding level Immediately above fall 2023 water table Lysimeters 3 41 1Piezometer and Lysimeter 4 will be nested in one borehole Deliverables: Draft & final Lysimeter design and siting memo Schedule Rincon is prepared to immediately start work upon signed contract. Assumptions This proposal is based on documentation of available information concerning work performed prior to Rincon’s involvement in this scope of the SNRC project. The schedule, costs, and scope presented above are reliant on the following assumptions: 4 East Valley Water District Proposal for Regulatory Coordination and Hydrogeologic Support Services at SNRC This proposal includes field sampling and coordination with the laboratory (Eurofins Eaton Analytical) but does not include laboratory costs. EVWD is responsible for contracting with the laboratory as a separate vendor. Due to laboratory constraints, field sampling activities will be completed Monday through Thursday. The SNRC starts operations as scheduled; should operation begin later than December 2023, an amendment for additional SNRC team and regulatory coordination support will be needed. Cost Rincon estimates that the scope of work described herein can be completed for a sum total of approximately $151,927, ss shown in Table 1 below. Actual costs will be billed monthly on a time and materials basis. Table 1 Cost Summary Task Estimated Cost Task 1 SNRC Team and Regulatory Coordination Task 2 Pre-Operational Groundwater Monitoring Subtask 2.1 Database Development Subtask 2.2 Groundwater Monitoring Plans Subtask 2.3 Pre-Operational Sampling Subtask 2.3.1 August 2023 Sampling Subtask 2.3.2 October 2023 Sampling Subtask 2.3.3 December 2023 Sampling – Optional Subtask 2.4 Pre-Operational Monitoring Report Task 3 Hydrogeologic Study Workplans Subtask 3.1 SAT and Tracer Study Design Subtask 3.2 Lysimeter Design and Siting Total $46,826 $87,551 $8,515 $6,440 $22,034 $19,146 $19,146 $12,270 $17,550 $12,576 $4,974 $151,927 Thank you for your consideration and for this opportunity to support your project. If you have any questions regarding this proposal, please contact me at (760) 930-7671 or rprickett@rinconconsultants.com. Sincerely, Rincon Consultants, Inc. Rosalyn Prickett Principal 5 Exhibit A RINCON CONSULTANTS, INC. East Valley Water District, Sterling Natural Resource Center Cost Estimate Rincon Labor Classification Direct Todd Tasks TOTAL COST Labor Cost Expense Groundwater Blaine Tech Hours $295 $285 $258 $240 $224 $208 $153 $136 $105 $146 $110 Task 1 SNRC Regulatory Compliance Tracking $46,826 $46,260 $566 166 160 6 Task 2 Pre-Operational Groundwater Monitoring Subtask 2.1 Database Development $87,551 $8,515 $6,440 $60,515 $8,515 $6,440 $2,364 $24,672 355 51 21 1 83 15 20 140 36 75 35 Subtask 2.2 Groundwater Monitoring Plans Subtask 2.3 Pre-Operational Sampling Subtask 2.3.1 August 2023 Sampling 28 8 $22,034 $19,146 $19,146 $12,270 $17,550 $12,576 $4,974 $13,022 $10,134 $10,134 $12,270 $11,950 $6,976 $788 $788 $788 $8,224 $8,224 $8,224 78 62 62 74 54 32 22 2 2 2 6 16 8 52 44 44 8 8Subtask 2.3.2 October 2023 Sampling Subtask 2.3.3 December 2023 Sampling - Optional Subtask 2.4 Pre-Operational Monitoring Report Task 3 Hydrogeologic Study Workplans Subtask 3.1 SAT and Tracer Study Design Subtask 3.2 Lysimeter Design and Siting 8 8 16 36 16 $5,600 8 4 4 40 24 16 6 4 2 $5,600 $4,974 Subtotal Cost $151,927 $118,725 $2,930 $5,600 $24,672 575 8 181 40 83 140 36 6 75 6 Direct Cost Summary Vehicle Costs $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 2,930 - - - - - - - - - - - - Standard Field Package Sound Level Metering Field Package GPS (sub-meter accuracy) Photocopies Double-Sided BW Photocopies 11 x 17 BW Colored Copies Double-Sided Colored Copies 11x17 Historic Research Fees Manual enter 1 Manual enter 2 Rental Equipment 1 Rental Equipment 2 Subconsultant Fee 24,672 5,600 - Subconsultant Fee Subconsultant Fee Subtotal Additional Costs 33,202 Professional Services are based on Rincon's standard fee schedule and labor classifications. The above is provided as an estimate of Rincon's effort per task. Rincon may reallocate budget between staff and tasks, as long as the total contract price is not exceeded. Summary Professional Fees Subtotal $118,725 Direct Costs Subtotal Total Project Budget $ $ 33,202 151,927 Annual Escalation. Standard rates subject to 3.5% escalation annually. September 20, 2023 Scott Goldman, P.E., BCEE Woodard & Curran 24422 Avenida de la Carlota, Suite 180 Laguna Hills, CA 92653 sgoldman@woodardcurran.com Subject: Updated Proposal for the East Valley Water District Sterling Natural Resource Center Operation Optimization Plan, Indicator Study, Quality Assurance Project Plan, and other DDW Technical Support Tasks Dear Mr. Goldman, We appreciate the opportunity to provide you with this proposal to amend our current agreement to account for delays in the Division of Drinking Water and Regional Water Quality Control Board regulatory milestones that have affected the completion of the Operation Optimization Plan, and to include tasks to develop the Soil Aquifer Treatment Indicator Study, Quality Assurance Project Plan per Recycled Water Policy requirements, and other DDW Technical Support Tasks. Please reach out with any questions on the attached documents. Sincerely, Eileen Idica, Ph.D., P.E. Principal Engineer Trussell Technologies, Inc. Cell: (858) 232-8175 eileeni@trusselltech.com Cc. Elisha Back, Woodard & Curran Rosalyn Prickett, Rincon Consultants, Inc. Shane Trussell, Ph.D., P.E., BCEE, President, Trussell Technologies, Inc. 380 Stevens Avenue, Suite 212, Solana Beach, CA 92075 | Tel (858) 458-1030 | Fax (626) 486-0571 SNRC DDW Regulatory Support September 2023 SCOPE OF WORK Task 2: Operation Optimization Plan (Monitoring Plan) – Request for Amended Budget The original scope of work included an OOP outline, a first draft OOP, and a second draft OOP to be submitted to DDW prior to the start of SNRC operation. It is currently expected that only a first draft OOP will be required prior to the start of SNRC operation, and Trussell is requesting an amendment of the scope to modify Task 2.2 to include updates to the OOP as requested by DDW via the post-inspection letter. Also, the OOP development has required additional level of effort than anticipated to provide a satisfactory draft for DDW review based on the following: •Delayed finalization of the SNRC Conditional Acceptance Letter (CAL) from the Division of Drinking Water (DDW) o OOPs are typically developed after DDW Title 22 Engineering Report CAL is completed. This is because the CAL forms the highest concept level of what will be required of the treatment plant during routine operation to demonstrate compliance with DDW requirements. Trussell was requested to start the OOP before the CAL was completed, and as such has been reworking sections to ensure compliance with this project- specific CAL. o The CAL has requested a new section on cross connection control and backflow hazards assessment be added. This is a new requirement for the OOPs of groundwater recharge projects in about the last year and it was unclear during the original scoping if this would apply to a soil aquifer treatment project. This new section will be required for the final OOP. •Delayed drafting and finalization of the Waste Discharge Requirements / Water Recycling Requirements (WDR/WRR) permit by the Regional Water Quality Control Board. o The WDR/WRR highly affects the large section of the OOP on the monitoring and reporting requirements. Historically the RWQCB has developed the monitoring and reporting program as part of developing the permit. In the absence of a WDR/WRR permit, Trussell has used other similar projects to develop this section of the OOP by anticipating the requirements. The OOP will have to be updated to be consistent with the WDR/WRR permit once issued. •Additional discussions with DDW prior to OOP submittal and increased complexity of compliance scenarios as introduced by DDW. o For example, DDW has become more specific in the last few months on what lab analytical methods are acceptable for potable reuse projects. DDW provided the regulatory consulting team with comments on the GW monitoring plan on what specific methods would be allowed and indicated that these requirements would be applicable to all monitored parameters and would need to be incorporated in the OOP. Potable reuse projects have parameters that are required to be monitored but are not historically monitored by drinking water projects, and thus do not have “DDW approved drinking water methods” available. As such, the approximately Page 1 SNRC DDW Regulatory Support September 2023 140 parameters that are currently in the draft OOP will need to be reviewed and/or modified. Trussell is requesting additional budget to cover the work incurred by the above, as detailed in the Budget section of this letter proposal. Task 2 Schedule The original schedule is anticipated to be held and Trussell is in the process of developing the first draft OOP for submittal to DDW upon receipt of all necessary information. Task 3: Soil Aquifer Treatment Indicator Study Task 3.1: SNRC Indicator Study Protocol Trussell will develop the Sterling Natural Resource Center (SNRC) Indicator Study Protocol (ISP) in concurrence with 22 CCR §60320.118(f) and as described below. Due to the project timeline, Trussell will develop a protocol to conduct a desktop study to determine indicators that would occur in the SNRC recycled municipal wastewater system using the previous experiments and literature of similar applications. Task 3.1 Deliverables: • • • • • SNRC ISP draft to Woodard & Curran with 1 comment-review cycle SNRC ISP draft to EVWD with 1 comment-review cycle SNRC ISP draft to DDW and RWQCB with 1 comment-review cycle Final Draft SNRC ISP for DDW and RWQCB Submittal Meeting with the DDW to discuss SNRC ISP Task 3.2: SNRC Indicator Study Report Trussell will develop an SNRC Indicator Study Report (ISR) where indicator compounds will be proposed based on the findings of desktop study. These indicator compounds will be appropriate to meet the requirements of 22 CCR §60320.118(f) and (g). Trussell will then support Woodard & Curran in submitting the draft ISR to EVWD and conduct one comment-review cycle with EVWD. Trussell will also support Woodard & Curran in submitting the draft ISR next to DDW and RWQCB and with one associated comment-review cycle. Task 3.2 Deliverables: • • • • • SNRC ISR draft to Woodard & Curran with 1 comment-review cycle SNRC ISR draft to EVWD with 1 comment-review cycle SNRC ISR draft to DDW and RWQCB with 1 comment-review cycle Final Draft SNRC ISR for DDW and RWQCB Submittal Meeting With the DDW to discuss SNRC ISR Task 3 Assumptions: Page 2 SNRC DDW Regulatory Support September 2023 • • No lab analyses or field work is included in this task. One comment-review cycle denoted above is inclusive of receipt by Trussell of one set of comments on a given deliverable, followed by Trussell's incorporation of this one set of comments into an updated deliverable with written responses to each comment. Task 3 Schedule It is anticipated that this scope of work is required to be completed prior to the startup of the surface application of product water by the SNRC treatment facility to the groundwater basin, which is targeted for the next three months. The general schedule proposed is as follows: Trussell will submit the First draft SNRC ISP (Task 3.1) to Woodard & Curran within a week of notice-to-proceed. It is assumed that Woodard & Curran, EVWD, and DDW will take one week, one week, and two weeks, respectively, to provide Trussell with their feedback. Trussell will respond to each round of comments in between 1 and 3 days and provide updated versions of the SNRC ISP for submission. After the approval of ISP, Trussell will conduct and complete the desktop study and the SNRC ISR (Task 3.2). Trussell will submit the first draft of SNRC ISR to Woodard & Curran within a week. It is assumed that Woodard & Curran, EVWD, and DDW will take one week, one week, and two weeks, respectively, to provide Trussell with their feedback. Trussell will respond to each round of comments in between 1 and 3 days and provide updated versions of the SNRC ISR for submission. Given the target project timeline, Trussell will make every effort to accelerate the schedule described above once notice-to-proceed has been provided and during the tasks. Task 4: SNRC Quality Assurance Project Plan The Recycled Water Policy (RWP) requires that all projects that produce recycled water for potable reuse applications – such as groundwater recharge or surface water augmentation – develop a Quality Assurance Project Plan (QAPP) for monitoring constituents of emerging concern (CECs) and submit it to the State Water Resources Control Board (SWRCB), Division of Water Quality (DWQ) for approval prior to beginning any sampling and analysis. The CEC monitoring stipulated in the RWP includes analysis of health-based and performance CEC indicators and surrogates as well as bioanalytical screening for endocrine disruptors and dioxin-like chemicals. Under this scope of work, Trussell will collect information from EVWD and other parties that participate in QAPP activities and develop a draft QAPP to be submitted to DWQ and a final QAPP incorporating DWQ’s revisions. Task 4.1: Collect and Review of Information This task involves procuring information from all the parties that will participate in the activities described in the QAPP. This includes EVWD, Regional and State Boards, and other parties such as subcontracted laboratories. In general terms, the information Page 3 SNRC DDW Regulatory Support September 2023 required includes roles and responsibilities, sampling and analytical protocols and other documentation, training and certifications, and quality assurance documentation. If EVWD is performing analyses required by the RWP through subcontracted labs, Trussell will assist in the communication with these labs and in identifying the information required from them. Trussell will conduct an initial (virtual) meeting with EVWD to understand how it plans to carry out the activities for RWP compliance, identify the involved parties, and what information will be needed from them to include in the QAPP. Trussell will inform the DWQ that EVWD’s QAPP for SNRC is being developed and provide an estimate of the submission date to facilitate a faster review. Task 4.1 Assumptions: The budget for Task 1 assumes that EVWD will make the following information available: •Contact information for subcontracted laboratories and analyses to be performed by these labs •Documents previously developed by EVWD such as sampling and analysis plans, standard operating procedures (SOPs), quality assurance documentation, etc. Task 4.2: Draft QAPP Under this task, a draft QAPP will be developed using the information collected in Task 1. When deemed necessary, Trussell will engage with the DWQ to obtain feedback on project-specific information that should be included in the QAPP. Communications with the DWQ will take place via e-mail or conference call. The draft QAPP will be submitted to EVWD for a review cycle before submitting to the DWQ. Task 4.3: Final QAPP Trussell will organize a meeting with the DWQ to discuss comments and revisions required for QAPP approval. During the meeting, the team will formulate strategies to address the comments. Trussell will produce a final QAPP to be submitted to DWQ. Task 4 Assumptions: This schedule and budget assumed fluid communication with the City and other involved parties (Board, subcontracted labs) and that responses to requests for information will be received within 1 week of request. Task 4 Schedule Trussell will provide a draft QAPP within one and a half months after notice-to-proceed. For the final document (Task 3), Trussell will provide response and a final QAPP within three weeks after meeting with the DWQ. Task 5: Technical Support Page 4 SNRC DDW Regulatory Support September 2023 Task 5.1 Groundwater Tracer Study: Tracer Identification Support Trussell will support W&C with identification of potential intrinsic tracers that would be suitable for recycled water and not found in the diluent water sources for the groundwater tracer study. This would include contaminants of emerging concern as well as potential ions. Task 5.2 DDW Inspection Support Trussell will support W&C in preparing the SNRC for the DDW inspection, and includes development of the DDW Inspection Agenda as well as onsite support for one day for two engineers for the inspection. Task 6: Project Management Project management related activities (e.g., invoicing and contract management) are included in Task 6. Page 5 SNRC DDW Regulatory Support September 2023 BUDGET The budget requested for this amendment is $133,040.00 and is provided in the following table by hours and staff classification, with the complete Trussell Technologies rate schedule provided in Attachment A. Page 6 SNRC DDW Regulatory Support September 2023 Attachment A Page 7 Agenda Item #5e September 27, 20231 Meeting Date: September 27, 2023 Agenda Item #5e Discussion Item Regular Board Meeting TO: Governing Board Members FROM: Board Chairman SUBJECT: Consider Approval of General Manager/CEO’s 2023-24 Goals and Objectives RECOMMENDATION That the Board of Directors receive and file the General Manager/CEO’s 2023-24 Goals and Objectives. BACKGROUND / ANALYSIS As part of the General Manager/CEO’s annual performance evaluation, the Board of Directors develop goals and objectives to provide direction and measure degrees of organizational success. The General Manager/CEO’s FY 2023-24 Goals and Objectives have been developed to reflect the priorities laid out in the Agency Goals and Objectives and the District’s Five-Year Plan: General Manager/CEO FY 2023-24 Goals and Objectives: I. Implement Effective Solutions Through Visionary Leadership a. Complete the construction, permitting and startup of the SNRC. Establish bi-annual key performance indicators to be made available on website. b. Continue to enhance employee development program through internal and external speakers to provide broad perspectives of leadership, growth, and professional development. II. Maintain a Commitment to Sustainability, Transparency, and Accountability a. Conduct a customer satisfaction survey to determine areas of improvement for inclusion into strategic plan. b. Collaborate with Board and key stakeholders to develop a new strategic plan for the District with goals and objectives for next 10 years. III. Deliver Public Service with Purpose While Embracing Continuous Growth a. Improve emergency readiness. Train staff on emergency response procedures in accordance with the ERP, develop emergency contacts with the County and City, ensure EOC is equipped and ready for emergency response. b. Conduct financial reviews to ensure processes have multiple levels of Agenda Item #5e September 27, 20232 Meeting Date: September 27, 2023 Agenda Item #5e Discussion Item approval and are in line with industry best practices. IV. Promote Planning, Maintenance and Preservation of District Resources- a. Improve operational efficiencies by utilizing new equipment, new technology and improved techniques to modernize delivery of services and manage operating costs. b.Develop physical and cyber security initiatives to protect customer and District assets. AGENCY GOALS AND OBJECTIVES I - Implement Effective Solutions Through Visionary Leadership A. Identify Opportunities to Optimize Natural Resources B. Maximize Internal Capabilities through Ongoing Professional Development C. Strengthen Regional, State and National Partnerships D. Encourage Performance Based Results through Staff Empowerment II - Maintain a Commitment To Sustainability, Transparency, and Accountability A. Practice Transparent and Accountable Fiscal Management B. Utilize Effective Communication Methods C. Pursue Alternative Funding Sources D. Provide Quality Information to Encourage Community Engagement III - Deliver Public Service With Purpose While Embracing Continuous Growth A. Advance Emergency Preparedness Efforts B. Strive to Provide World Class Customer Relations C. Promote a Positive Organizational Culture D. Embrace an Environment of Active Learning and Knowledge Sharing Through State-of-the-Art Data Management IV - Promote Planning, Maintenance and Preservation of District Resources A. Develop Projects and Programs to Ensure Safe and Reliable Services B. Enhance Planning Efforts that Respond to Future Demands C. Dedicate Efforts Toward System Maintenance and Modernization D. Enable Fact-Based Decision Making Agenda Item #5e September 27, 20233 Meeting Date: September 27, 2023 Agenda Item #5e Discussion Item REVIEW BY OTHERS This agenda item has been reviewed by the Administration Department. FISCAL IMPACT This item associated with the General Manager/CEO’s Goals and Objectives is included in the FY 2023-24 budget. Respectfully submitted: ________________ Phillip R. Goodrich President