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HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 01/24/2024BOARD OF DIRECTORS JANUARY 24, 2024 East Valley Water District was formed in 1954 and provides water and wastewater services to 104,000 residents within the cities of San Bernardino and Highland, and portions of San Bernardino County. EVWD operates under the direction of a 5­member elected Board. GOVERNING BOARD EXECUTIVE MANAGEMENT James Morales, Jr. Chairman of the Board Michael Moore General Manager/CEO Ronald L. Coats Vice­Chairman Brian W. Tompkins Chief Financial Officer Chris Carrillo Governing Board Member Jeff Noelte Director of Engineering & Operations David E. Smith Governing Board Member Kerrie Bryan Director of Administrative Services Phillip R. Goodrich Governing Board Member Patrick Milroy  Operations Manager Rocky Welborn  Water Reclamation Manager Justine Hendricksen District Clerk Board of Directors Regular Meeting  January 24, 2024 ­ 5:30 PM Closed Session begins at 4:30 p.m. 31111 Greenspot Road, Highland, CA 92346  www.eastvalley.org PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd., Highland, during normal business hours. Also, such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disability­related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 885­4900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors. CALL TO ORDER ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda RECESS INTO CLOSED SESSION 2.CLOSED SESSION a.CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code Section 54956.9(b) 5:30 PM RECONVENE MEETING PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS ANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMS PUBLIC COMMENTS 3.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve the January 2, 2024 Special Board Meeting Minutes b.Accept and File Financial Statements for November 2023 c.Approve December 2023 Disbursements: Accounts payable disbursements for the period include check numbers 262327 through 263434, bank drafts, and ACH payments in the amount of $17,217,505.92 and $507,918.67 for payroll d.Accept and File Investment Report for Quarter Ended December 31, 2023 4.INFORMATIONAL ITEMS a.Update on Inland Valley Development Agency 5.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Approval of Fleet Maintenance Agreement with Managed Mobile b.Consider Rescission of Administrative Policy ­ Section 9 ­ COVID Policies and Protocols and Adoption of Policy 6.13 ­ COVID­19 Prevention Program 6.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN BOARD OF DIRECTORSJANUARY 24, 2024East Valley Water District was formed in 1954 and provides water and wastewater services to104,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5­member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTJames Morales, Jr.Chairman of the Board Michael MooreGeneral Manager/CEORonald L. CoatsVice­Chairman Brian W. TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsDavid E. SmithGoverning Board Member Kerrie BryanDirector of Administrative ServicesPhillip R. GoodrichGoverning Board Member Patrick Milroy Operations ManagerRocky Welborn Water Reclamation ManagerJustine Hendricksen District Clerk Board of Directors Regular Meeting  January 24, 2024 ­ 5:30 PM Closed Session begins at 4:30 p.m. 31111 Greenspot Road, Highland, CA 92346  www.eastvalley.org PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd., Highland, during normal business hours. Also, such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disability­related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 885­4900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors. CALL TO ORDER ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda RECESS INTO CLOSED SESSION 2.CLOSED SESSION a.CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code Section 54956.9(b) 5:30 PM RECONVENE MEETING PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS ANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMS PUBLIC COMMENTS 3.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve the January 2, 2024 Special Board Meeting Minutes b.Accept and File Financial Statements for November 2023 c.Approve December 2023 Disbursements: Accounts payable disbursements for the period include check numbers 262327 through 263434, bank drafts, and ACH payments in the amount of $17,217,505.92 and $507,918.67 for payroll d.Accept and File Investment Report for Quarter Ended December 31, 2023 4.INFORMATIONAL ITEMS a.Update on Inland Valley Development Agency 5.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Approval of Fleet Maintenance Agreement with Managed Mobile b.Consider Rescission of Administrative Policy ­ Section 9 ­ COVID Policies and Protocols and Adoption of Policy 6.13 ­ COVID­19 Prevention Program 6.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN BOARD OF DIRECTORSJANUARY 24, 2024East Valley Water District was formed in 1954 and provides water and wastewater services to104,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5­member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTJames Morales, Jr.Chairman of the Board Michael MooreGeneral Manager/CEORonald L. CoatsVice­Chairman Brian W. TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsDavid E. SmithGoverning Board Member Kerrie BryanDirector of Administrative ServicesPhillip R. GoodrichGoverning Board Member Patrick Milroy Operations ManagerRocky Welborn Water Reclamation ManagerJustine HendricksenDistrict ClerkBoard of Directors Regular Meeting January 24, 2024 ­ 5:30 PMClosed Session begins at 4:30 p.m.31111 Greenspot Road, Highland, CA 92346 www.eastvalley.orgPLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting.Pursuant to Government Code Section 54954.2(a), any request for a disability­relatedmodification or accommodation, including auxiliary aids or services, that is sought in orderto participate in the above agendized public meeting should be directed to the District Clerkat (909) 885­4900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors. CALL TO ORDER ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda RECESS INTO CLOSED SESSION 2.CLOSED SESSION a.CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code Section 54956.9(b) 5:30 PM RECONVENE MEETING PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS ANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMS PUBLIC COMMENTS 3.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve the January 2, 2024 Special Board Meeting Minutes b.Accept and File Financial Statements for November 2023 c.Approve December 2023 Disbursements: Accounts payable disbursements for the period include check numbers 262327 through 263434, bank drafts, and ACH payments in the amount of $17,217,505.92 and $507,918.67 for payroll d.Accept and File Investment Report for Quarter Ended December 31, 2023 4.INFORMATIONAL ITEMS a.Update on Inland Valley Development Agency 5.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Approval of Fleet Maintenance Agreement with Managed Mobile b.Consider Rescission of Administrative Policy ­ Section 9 ­ COVID Policies and Protocols and Adoption of Policy 6.13 ­ COVID­19 Prevention Program 6.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN BOARD OF DIRECTORSJANUARY 24, 2024East Valley Water District was formed in 1954 and provides water and wastewater services to104,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5­member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTJames Morales, Jr.Chairman of the Board Michael MooreGeneral Manager/CEORonald L. CoatsVice­Chairman Brian W. TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsDavid E. SmithGoverning Board Member Kerrie BryanDirector of Administrative ServicesPhillip R. GoodrichGoverning Board Member Patrick Milroy Operations ManagerRocky Welborn Water Reclamation ManagerJustine HendricksenDistrict ClerkBoard of Directors Regular Meeting January 24, 2024 ­ 5:30 PMClosed Session begins at 4:30 p.m.31111 Greenspot Road, Highland, CA 92346 www.eastvalley.orgPLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting.Pursuant to Government Code Section 54954.2(a), any request for a disability­relatedmodification or accommodation, including auxiliary aids or services, that is sought in orderto participate in the above agendized public meeting should be directed to the District Clerkat (909) 885­4900 at least 72 hours prior to said meeting.In order to comply with legal requirements for posting of agenda, only those items filedwith the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesdaymeeting not requiring departmental investigation, will be considered by the Board ofDirectors.CALL TO ORDERROLL CALL OF BOARD MEMBERSPUBLIC COMMENTSAny person wishing to speak to the Board of Directors is asked to complete a SpeakerCard and submit it to the District Clerk prior to the start of the meeting. Each speaker islimited to three (3) minutes, unless waived by the Chairman of the Board. Under the Stateof California Brown Act, the Board of Directors is prohibited from discussing or takingaction on any item not listed on the posted agenda. The matter will automatically bereferred to staff for an appropriate response or action and may appear on the agenda at afuture meeting.1.AGENDAThis agenda contains a brief general description of each item to be considered.Except as otherwise provided by law, no action shall be taken on any item notappearing on the following agenda unless the Board of Directors makes adetermination that an emergency exists or that a need to take immediate action onthe item came to the attention of the District subsequent to the posting of theagenda.a.Approval of AgendaRECESS INTO CLOSED SESSION2.CLOSED SESSIONa.CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATIONSignificant exposure to litigation pursuant to Government Code Section54956.9(b)5:30 PM RECONVENE MEETINGPLEDGE OF ALLEGIANCEROLL CALL OF BOARD MEMBERSANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMSPUBLIC COMMENTS 3.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve the January 2, 2024 Special Board Meeting Minutes b.Accept and File Financial Statements for November 2023 c.Approve December 2023 Disbursements: Accounts payable disbursements for the period include check numbers 262327 through 263434, bank drafts, and ACH payments in the amount of $17,217,505.92 and $507,918.67 for payroll d.Accept and File Investment Report for Quarter Ended December 31, 2023 4.INFORMATIONAL ITEMS a.Update on Inland Valley Development Agency 5.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Approval of Fleet Maintenance Agreement with Managed Mobile b.Consider Rescission of Administrative Policy ­ Section 9 ­ COVID Policies and Protocols and Adoption of Policy 6.13 ­ COVID­19 Prevention Program 6.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN Agenda Item #3a January 24, 20241 Meeting Date: January 24, 2024 Agenda Item #3a Consent Item Regular Board Meeting with Closed Session TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Approve the January 2, 2024 Special Board Meeting Minutes RECOMMENDATION That the Board of Directors approve the January 2, 2024 special Board meeting minutes as submitted. AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability B. Utilize Effective Communication Methods REVIEW BY OTHERS This agenda item has been reviewed by Administration. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Justine Hendricksen District Clerk ATTACHMENTS Draft January 2, 2024 Special Board Meeting Minutes Special Board Meeting Meeting Date: January 2, 2024 CALL TO ORDER The Chairman of the Board called the meeting to order at 5:30 p.m. PLEDGE OF ALLEGIANCE Director Goodrich led the flag salute. ROLL CALL OF BOARD MEMBERS PRESENT Directors: Carrillo, Coats, Goodrich, Morales, Smith ABSENT None STAFF Michael Moore, General Manager/CEO; Jeff Noelte, Director of Engineering and Operations; Shayla Antrim, Administrative Specialist LEGAL COUNSEL None GUESTS Paul Kielhold and Michael Plinski PUBLIC COMMENTS Chairman Morales declared the public participation section of the meeting open at 5:31 p.m. There being no written or verbal comments, the public participation section was closed. Draft pending approval 1 2 7 4 DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Approval of Joint Use Agreement with San Bernardino Valley Municipal Water District for the Operation and Maintenance of the Regional Recycled Water Pipeline and the Weaver Basins The General Manager/CEO provided information regarding a Joint Use Agreement with the San Bernardino Valley Municipal Water District (Valley District) for the operation and maintenance of the Regional Recycled Water Pipeline and the Weaver Basins (Regional Project). He provided background information on the District’s partnership with Valley District in relation to the Regional Project. He stated that the District entered into a Framework Agreement with Valley District for the construction of the Sterling Natural Resource Center that terminated once East Valley Water District received Local Agency Formation Commission authority. He stated that the Sterling Natural Resource Center will soon be commissioned and deliver recycled water to the Regional Project. He stated that the Regional Project facilities will officially be transitioned to Valley District after the Notice of Completion. He reviewed the terms of the agreement and described some of the roles and responsibilities of both parties related to the Regional Project. He added that Valley District approved the Joint Use Agreement earlier today at their Board meeting. A motion was made by Director Goodrich, seconded by Director Carrillo, that the Board of Directors approve the Joint Use Agreement for the Operation and Maintenance of the Regional Recycled Water Pipeline and the Weaver Basins with San Bernardino Valley Municipal Water District as submitted. The motion was carried by the following vote: Ayes: Carrillo, Coats, Goodrich, Morales, Smith Noes: None Abstain: None Absent: None REPORTS a.General Manager/CEO Report The General Manager/CEO provided an update on the completion of the Regional Recycled Water Pipeline and Weaver Basins. He mentioned a piece of equipment at the Sterling Natural Resource Center requires replacement, but no start date has been set yet. b.Legal Counsel Report Legal Counsel not present. 1 2 7 4 c.Board of Directors’ Comments Vice Chairman Coats stated that he is glad to see that the Sterling Natural Resource Center is close to going online. Chairman Morales expressed gratitude to San Bernardino Valley Municipal Water District for collaborating with our team and approving tonight's agenda item. For information only. ADJOURN Chairman Morales adjourned the meeting at 5:47 p.m. James Morales, Jr., Board President Michael Moore, Board Secretary Agenda Item #3b January 24, 20241 Meeting Date: January 24, 2024 Agenda Item #3b Consent Item 9 7 9 Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Accept and File Financial Statements for November 2023 RECOMMENDATION That the Board of Directors accept and file the attached financial statements as of, and for the period ended, November 30, 2023. BACKGROUND / ANALYSIS The East Valley Water District adopted an annual budget on June 28, 2023 for fiscal year 2023-24. In accordance with District Administrative Policy 7.7, the Chief Financial Officer provides regular budget updates to the Board of Directors (Board). Included herewith for the Board’s review is a summary of the District’s financial results, as of November 30, 2023. AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability A. Practice Transparent and Accountable Fiscal Management REVIEW BY OTHERS This agenda item has been reviewed by the Finance Department. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Brian Tompkins Chief Financial Officer Agenda Item #3b January 24, 20242 Meeting Date: January 24, 2024 Agenda Item #3b Consent Item 9 7 9 ATTACHMENTS 1. November 2023 Financial Statement Monthly Review 2. November 2023 Financial Statements FINANCIAL STATEMENTS MONTHLY REVIEW MONTH ENDING NOVEMBER 30, 2023 page | 1 The following is a highlight summary of the District’s financial results as of November 30, 2023. Please note all values presented are in millions (unless otherwise noted). Statement of Net Position Total assets at November 30, 2023 are $410.86 million. CLASSIFICATION WATER WASTEWATER RECLAMATION DISTRICT TOTAL Cash and Investments $ 18.32 $ 6.32 $ 2.75 $ 27.39 Utility Plant, Net 96.95 17.00 - 113.95 Other Assets 50.20 31.68 187.64 269.52 Current Liabilities 8.22 7.15 31.15 46.52 Long Term Liabilities 44.53 8.14 156.37 209.04 Beginning Net Position 105.34 38.68 3.01 147.03 Change in Equity 5.80 0.69 (0.14) 6.35 TOTAL NET $ 111.14 $ 39.37 $ 2.87 $ 153.38 Cash and Investments Cash and Investments are $27.39 million for the month of November, an increase of $0.61 million from the prior month. In November the District paid $0.86 million for construction of the recycled water pipeline in August 2023 and $0.46 million of partial retention costs for the SNRC Administration Building. The District’s Due from Other Governments includes a receivable for work performed on the Recycled Water Pipeline from October through November and Grants Receivable from the State of California bringing the ending balance as of November 30, 2023 to $20.88 million. $0 $5 $10 $15 $20 $25 $30 Mi l l i o n s CASH & INVESTMENTS Restricted Unrestricted FINANCIAL STATEMENTS MONTHLY REVIEW MONTH ENDING NOVEMBER 30, 2023 page | 2 Statement of Revenues & Expenses Total Revenues & Expenses through November 30, 2023 are summarized below (in millions): Column1 WATER WASTEWATER RECLAMATION DISTRICT TOTAL Revenue $ 14.15 $ 2.77 $ 4.57 $ 21.49 Expense 8.35 2.08 4.71 15.14 The Reclamation Fund expenses continue to exceed revenues as the SNRC facility has yet to begin operations. The District is incurring Contract Service Expenses for Treatment as well as plant expenses such as Salaries and Benefits, Uti lities, Materials and Supplies but has yet to begin collecting any offsetting revenues anticipated from operation such as Tipping Fees, etc. Water Sales by Tier Water Sales for the month ending November 30, 2023 were $1.85M; $102K under staff projections for the month and $505K under projections year-to-date. $0.0 $0.5 $1.0 $1.5 $2.0 $2.5 Mi l l i o n s WATER SALES BY TIER Tier 1 Tier 2 Tier 3 FY 2023-24 Projection For a more detailed presentation, operating results are presented in three ways on pages 2 through 6 of the attached financial statements for the period ending November 30, 2023. First is a one-page summary with monthly and year-to-date totals for revenue and expenses, presented by Expense Category. Second is a one-page summary with monthly and year-to-date totals for Revenues and Expense by Program. Third is a Budget -to- Actual presentation of program expense detail. FINANCIAL STATEMENTS MONTHLY REVIEW MONTH ENDING NOVEMBER 30, 2023 page | 3 Water Sales by Customer Class The table below shows the District’s water sales for the month of November 2023 by customer class. The following icons are to compliment the graph below: positive change, no change, negative change when comparing actuals versus projections. CUSTOMER CLASS ACTUAL PROJECTION $ VARIANCE % VARIANCE Residential 1,045,009$ 1,097,000$ (51,991)$ -5% Multi-Family 383,998 459,000 (75,002) -16% Commercial 142,948 137,000 5,948 4% Irrigation 277,552 259,000 18,552 7% TOTAL $1,849,507 $ 1,952,000 $ (102,493)-5% The following table displays customer class by tier for the month of November 2023: CUSTOMER CLASS TIER ACTUAL PROJECTION $ VARIANCE % VARIANCE Residential Tier 1 418,815$ 388,000$ 30,815$ 8% Residential Tier 2 335,939 393,000 (57,061) -15% Residential Tier 3 290,255 316,000 (25,745) -8% Multi-Family Tier 1 181,407 192,000 (10,593) -6% Multi-Family Tier 2 84,456 105,000 (20,544) -20% Multi-Family Tier 3 118,135 162,000 (43,865) -27% Commercial Tier 1 88,542 95,000 (6,458) -7% Commercial Tier 2 8,460 10,000 (1,540) -15% Commercial Tier 3 45,946 32,000 13,946 44% Irrigation Tier 2 93,670 118,000 (24,330) -21% Irrigation Tier 3 183,882 141,000 42,882 30% TOTAL $ 1,849,507 $ 1,952,000 $ (102,493)-5% Legend - Positive Change in Actuals - Neutral Change in Actuals - Negative Change in Actuals FINANCIAL STATEMENTS MONTHLY REVIEW MONTH ENDING NOVEMBER 30, 2023 page | 4 The chart below is a comparative illustration of Water Revenue year -to-date compared to last year’s Water Revenue year-to-date as of November. As noted in the graph, Water Revenue experienced a minor increase over last year. Water consumption decreased 49.64 million gallons (66.4K HCF) compared to November of 2022 and water sales were up $100K for all three tiers combined. $0 $2 $4 $6 $8 $10 $12 $14 $16 11/30/2022 11/30/2023 Mi l l i o n s COMPARATIVE MONTHLY WATER REVENUE (WATER SALES & METER CHARGES) Meter Tier 1 Tier 2 Tier 3 Total -$13,094,742 Total -$13,503,804 FINANCIAL STATEMENTS MONTHLY REVIEW MONTH ENDING NOVEMBER 30, 2023 page | 5 Water Fund Activities by Cost Center The graph below provides a year-to-date comparison of the Water Fund operating cost centers for FY 2022-23 and FY 2023-24. FINANCIAL STATEMENTS MONTHLY REVIEW MONTH ENDING NOVEMBER 30, 2023 page | 6 Wastewater Fund Activities by Cost Center The graph below provides a year-to-date comparison of the Wastewater Fund operating cost centers for FY 2022-23 and FY 2023-24. FINANCIAL STATEMENTS MONTHLY REVIEW MONTH ENDING NOVEMBER 30, 2023 page | 7 Water Reclamation Fund Activities by Cost Center The graph below provides a year-to-date comparison of the Water Reclamation Fund operating cost centers for FY 2022-23 and FY 2023-24. WATER WASTEWATER RECLAMATION DISTRICT TOTAL Assets: Current Assets: 01 Cash and Cash Equivalents 6,943,213.42$ 746,256.06$ 2,750,000.00$ 10,439,469.48$ 02 Investments 3,314,189.60 2,017,427.12 - 5,331,616.72 03 Accounts Receivable, Net 5,042,349.07 311,471.64 548,409.10 5,902,229.81 04 - Interest Receivable - - - - 14*05 Other Receivables 2,373,165.72 - - 2,373,165.72 07 Due from Sewer Fund 3,770,000.00 11,919,743.79 - 15,689,743.79 07. Due from Reclamation Fund 10,811,221.52 - - 10,811,221.52 06 Due from Other Governments 31,012.08 - 20,842,131.58 20,873,143.66 08 Inventory 1,283,678.61 6,721.16 - 1,290,399.77 09 Prepaid Expenses 212,514.89 32,079.63 - 244,594.52 33,781,344.91 15,033,699.40 24,140,540.68 72,955,584.99 Non-Current Assets: 10 Restricted Cash and Cash Equivalents 8,067,212.58 3,555,502.92 - 11,622,715.50 11 Capital Assets not being Depreciated 21,139,648.03 17,587,105.05 166,252,847.73 204,979,600.81 13 Capital Assets, Net 96,948,239.29 16,997,047.78 - 113,945,287.07 126,155,099.90 38,139,655.75 166,252,847.73 330,547,603.38 Total Assets:159,936,444.81 53,173,355.15 190,393,388.41 403,503,188.37 Deferred Outflow Of Resources 24*Deferred Charge on Refunding 581,826.53 272,820.05 - 854,646.58 25 Deferred Outflows - Pensions 4,954,821.80 1,546,575.07 - 6,501,396.87 165,473,093.14 54,992,750.27 190,393,388.41 410,859,231.82 Current Liabilities: 22 Accounts Payable and Accrued Expenses 3,875,367.87 29,842.00 - 3,905,209.87 29 Due to Water Fund - 3,770,000.00 10,811,221.52 14,581,221.52 29. Due to Sewer Fund - - 11,919,743.79 11,919,743.79 23 Accrued Payroll and Benefits - - - - 15 Customer Service Deposits 1,401,651.21 - - 1,401,651.21 16 Construction Advances and Retentions 111,661.91 3,010,696.98 8,355,857.42 11,478,216.31 17 Accrued Interest Payable 239,066.72 24,710.75 - 263,777.47 18 Current Portion of Compensated Absences 449,527.20 137,616.80 65,033.00 652,177.00 19 Current Portion of Long-Term Debt 2,140,008.61 175,000.00 - 2,315,008.61 8,217,283.52 7,147,866.53 31,151,855.73 46,517,005.78 Non-Current Liabilities: 20 Compensated Absences, less current portion 368,514.53 83,262.78 85,290.90 537,068.21 28 Net Pension Liability 10,600,994.28 3,254,141.95 - 13,855,136.23 21 Long Term Debt, Less Current Portion 33,555,886.89 4,800,908.00 156,289,569.00 194,646,363.89 27 Other Liabilities 1,173.64 - - 1,173.64 44,526,569.34 8,138,312.73 156,374,859.90 209,039,741.97 Total Liabilities:52,743,852.86 15,286,179.26 187,526,715.63 255,556,747.75 Deferred Inflows Of Resources 26 Deferred Inflows - Pensions 1,589,671.06 336,902.07 - 1,926,573.13 54,333,523.92 15,623,081.33 187,526,715.63 257,483,320.88 31 Equity 105,340,469.37 38,679,547.28 3,008,522.25 147,028,538.90 105,340,469.37 38,679,547.28 3,008,522.25 147,028,538.90 Tot Total Revenue 14,147,066.25 2,771,431.82 4,571,983.06 21,490,481.13 Tot Total Expense 8,347,966.40 2,081,310.16 4,713,832.53 15,143,109.09 5,799,099.85 690,121.66 (141,849.47) 6,347,372.04 111,139,569.22 39,369,668.94 2,866,672.78 153,375,910.94 165,473,093.14$ 54,992,750.27$ 190,393,388.41$ 410,859,231.82$ Unaudited As of November 30, 2023 Combining Schedule of Net Position Total Equity and Current Surplus (Deficit): Total Assets and Deferred Outflows of Resources: Total Current Assets: Total Non-Current Assets: Total Liabilities, Equity and Current Surplus (Deficit): Total Beginning Equity: Equity: Revenues Over/Under Expenses Total Current Liabilities: Total Liabilities and Deferred Inflows of Resources: Total Non-Current Liabilities: Page 1 of 6 AMENDED AMENDED AMENDED AMENDED REMAINING MTD YTD BUDGET MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET Revenue 41 Water Sales 1,849,506.68$ 9,152,821.91$ 18,345,000.00$ -$ -$ -$ -$ -$ 692,000.00$ 19,037,000.00$ 9,884,178.09$ 42 Meter Charges 1,020,523.87 4,351,242.33 9,996,000.00 - - - - - - 9,996,000.00 5,644,757.67 43 Penalties 45,831.63 235,843.66 450,000.00 4,876.76 26,388.75 60,000.00 - - - 510,000.00 247,767.59 44 Wastewater System Charges - - - 601,616.23 2,569,164.75 5,968,000.00 - - - 5,968,000.00 3,398,835.25 45 Wastewater Treatment Charges - - - - - - 1,056,005.59 4,571,983.06 10,279,000.00 10,279,000.00 5,707,016.94 46 Other Operating Revenue (33,940.90) 381,138.38 42,000.00 (45,980.00) 169,278.45 - - - 1,252,000.00 1,294,000.00 743,583.17 47 Non Operating Revenue 607.98 26,019.97 220,000.00 - 6,599.87 20,000.00 - - 100,000.00 340,000.00 307,380.16 48 Gain or Loss on Disposition - - - - - - - - - - - 56 Benefits - - - - - - - - - - - 68 Depreciation - - - - - - - - - - - Revenue Total:2,882,529.26 14,147,066.25 29,053,000.00 560,512.99 2,771,431.82 6,048,000.00 1,056,005.59 4,571,983.06 12,323,000.00 47,424,000.00 25,933,518.87 - - - - - - - - Expense by Category 51 Labor 437,694.86 2,169,888.37 5,596,200.00 118,136.58 596,095.70 1,627,100.00 60,884.06 304,885.67 1,004,700.00 8,228,000.00 5,157,130.26 52 Temporary Labor 970.20 9,079.62 32,900.00 415.80 3,891.26 14,100.00 - - - 47,000.00 34,029.12 56 Benefits 141,104.80 1,508,566.49 2,915,800.00 35,476.08 366,101.47 756,300.00 21,431.73 223,419.96 492,900.00 4,165,000.00 2,066,912.08 63 Contract Services 269,246.08 1,320,256.10 5,048,000.00 109,589.24 469,536.34 1,582,100.00 720,199.33 3,952,949.65 6,018,900.00 12,649,000.00 6,906,257.91 65 Professional Development 8,014.03 96,344.99 291,000.00 822.65 27,607.54 104,000.00 3,000.00 24,662.36 21,000.00 416,000.00 267,385.11 53 Overtime 40,734.12 209,740.87 371,000.00 1,556.46 7,849.96 25,800.00 841.49 4,278.20 29,200.00 426,000.00 204,130.97 62 Materials and Supplies 99,282.52 644,161.86 1,331,500.00 4,422.80 46,422.32 133,100.00 1,817.55 21,828.71 751,400.00 2,216,000.00 1,503,587.11 64 Utilities 275,991.90 1,198,517.58 4,013,800.00 9,875.10 44,549.79 250,300.00 25,527.22 149,864.87 2,129,900.00 6,394,000.00 5,001,067.76 52 Temporary Labor 970.20 9,079.62 32,900.00 415.80 3,891.26 14,100.00 - - - 47,000.00 34,029.12 67 Other 17,032.14 977,132.85 1,300,900.00 3,478.41 429,511.53 341,100.00 - 4,699.08 590,000.00 2,232,000.00 820,656.54 54 Standby 6,007.33 29,575.27 33,000.00 216.05 978.54 2,000.00 - - 55,000.00 90,000.00 59,446.19 61 Water Supply - 271.39 768,000.00 - - - - - - 768,000.00 767,728.61 71 - Debt Service - 5,314.36 3,103,000.00 - - 273,000.00 - - - 3,376,000.00 3,370,685.64 81 - Capital Improvement 96,126.88 166,693.10 3,425,000.00 - - 300,000.00 - - - 3,725,000.00 3,558,306.90 82 - Capital Outlay 16,493.43 170,037.03 695,000.00 7,068.61 84,874.45 260,000.00 - 27,244.03 210,000.00 1,165,000.00 882,844.49 83 - Accounting Income Add back (96,126.88) (166,693.10) - - - - - - - - 166,693.10 88 - Transfer to Reserves - - 95,000.00 - - 365,000.00 - - 1,020,000.00 1,480,000.00 1,480,000.00 99 - Transfer from Reserves - - - - - - - - - - - Expense Total:1,313,541.61 8,347,966.40 29,053,000.00 291,473.58 2,081,310.16 6,048,000.00 833,701.38 4,713,832.53 12,323,000.00 47,424,000.00 32,280,890.91 Total Surplus (Deficit):1,568,987.65$ 5,799,099.85$ -$ 269,039.41$ 690,121.66$ -$ 222,304.21$ (141,849.47)$ -$ -$ (6,347,372.04)$ Unaudited Revenue and Expense Budget-to-Actual by Category Month Ended November 30, 2023 WATER WASTEWATER DISTRICT WIDERECLAMATION Page 2 of 6 AMENDED AMENDED AMENDED AMENDED REMAINING MTD YTD BUDGET MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET Revenue 41 Water Sales 1,849,506.68$ 9,152,821.91$ 18,345,000.00$ -$ -$ -$ -$ -$ 692,000.00$ 19,037,000.00$ 9,884,178.09$ 42 Meter Charges 1,020,523.87 4,351,242.33 9,996,000.00 - - - - - - 9,996,000.00 5,644,757.67 43 Penalties 45,831.63 235,843.66 450,000.00 4,876.76 26,388.75 60,000.00 - - - 510,000.00 247,767.59 44 Wastewater System Charges - - - 601,616.23 2,569,164.75 5,968,000.00 - - - 5,968,000.00 3,398,835.25 45 Wastewater Treatment Charges - - - - - - 1,056,005.59 4,571,983.06 10,279,000.00 10,279,000.00 5,707,016.94 46 Other Operating Revenue (33,940.90) 381,138.38 42,000.00 (45,980.00) 169,278.45 - - - 1,252,000.00 1,294,000.00 743,583.17 47 Non Operating Revenue 607.98 26,019.97 220,000.00 - 6,599.87 20,000.00 - - 100,000.00 340,000.00 307,380.16 Revenue Total:2,882,529.26 14,147,066.25 29,053,000.00 560,512.99 2,771,431.82 6,048,000.00 1,056,005.59 4,571,983.06 12,323,000.00 47,424,000.00 25,933,518.87 Program 1000 - Governing Board 18,702.26 76,168.90 254,800.00 7,840.82 31,572.54 109,200.00 - - - 364,000.00 256,258.56 Program 2000 - General Administration 53,434.72 372,067.03 959,000.00 19,644.53 153,493.55 411,000.00 - - - 1,370,000.00 844,439.42 Program 2100 - Human Resources 43,165.76 1,230,599.80 1,702,400.00 18,499.47 525,419.86 564,600.00 - 4,699.08 590,000.00 2,857,000.00 1,096,281.26 Program 2200 - Public Affairs 46,003.62 258,079.96 904,400.00 19,510.01 125,784.41 387,600.00 - - - 1,292,000.00 908,135.63 Program 2300 - Conservation 57,077.35 (184,217.32) 689,000.00 - - - - - - 689,000.00 873,217.32 Program 3000 - Finance & Accounting 52,782.27 290,315.33 940,800.00 22,620.83 124,604.56 403,200.00 - - - 1,344,000.00 929,080.11 Program 3200 - Information Technology 64,112.39 410,197.77 1,205,400.00 27,476.67 175,798.59 516,600.00 - - - 1,722,000.00 1,136,003.64 Program 3300 - Customer Service 98,002.04 596,503.87 1,304,100.00 41,476.45 253,778.78 558,900.00 - - - 1,863,000.00 1,012,717.35 Program 3400 - Meter Services 18,065.28 110,123.62 292,000.00 - - - - - - 292,000.00 181,876.38 Program 4000 - Engineering 68,982.97 294,077.55 999,600.00 16,263.02 80,568.25 428,400.00 - - - 1,428,000.00 1,053,354.20 Program 5000 - Water Production 340,337.36 1,693,492.75 5,992,000.00 - - - - - - 5,992,000.00 4,298,507.25 Program 5100 - Water Treatment 40,515.64 559,912.53 1,082,000.00 - - - - - - 1,082,000.00 522,087.47 Program 5200 - Water Quality 27,391.64 169,898.49 546,000.00 - - - - - - 546,000.00 376,101.51 Program 6000 - Maintenance Administration 26,582.67 201,587.83 418,500.00 2,759.66 21,357.85 46,500.00 - - - 465,000.00 242,054.32 Program 6100 - Water Maintenance 221,664.85 1,373,285.85 2,826,000.00 - - - - - - 2,826,000.00 1,452,714.15 Program 6200 - Wastewater Collection - - - 84,496.06 267,875.22 867,000.00 - - - 867,000.00 599,124.78 Program 6300 - Water Reclamation - - - - - - 781,958.83 4,299,476.03 9,896,000.00 9,896,000.00 5,596,523.97 Program 7000 - Facilities Maintenance 81,857.12 466,896.19 1,011,000.00 15,513.12 189,699.22 405,000.00 51,742.55 382,413.39 607,000.00 2,023,000.00 983,991.20 Program 7100 - Fleet Maintenance 38,370.24 253,624.86 608,000.00 8,304.33 46,482.88 152,000.00 - - - 760,000.00 459,892.26 Program 8000 - Capital 16,493.43 175,351.39 7,318,000.00 7,068.61 84,874.45 1,198,000.00 - 27,244.03 1,230,000.00 9,746,000.00 9,458,530.13 Total Surplus (Deficit):1,568,987.65$ 5,799,099.85$ -$ 269,039.41$ 690,121.66$ -$ 222,304.21$ (141,849.47)$ -$ -$ (6,347,372.04)$ . WATER WASTEWATER DISTRICT WIDE Revenue and Expense Budget-to-Actual by Program Month Ended November 30, 2023 Unaudited RECLAMATION Page 3 of 6 AMENDED AMENDED AMENDED AMENDED REMAINING MTD YTD BUDGET MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET Revenue 41 Water Sales 1,849,506.68$ 9,152,821.91$ 18,345,000.00$ -$ -$ -$ -$ -$ 692,000.00$ 19,037,000.00$ 9,884,178.09$ 42 Meter Charges 1,020,523.87 4,351,242.33 9,996,000.00 - - - - - - 9,996,000.00 5,644,757.67 43 Penalties 45,831.63 235,843.66 450,000.00 4,876.76 26,388.75 60,000.00 - - - 510,000.00 247,767.59 44 Wastewater System Charges - - - 601,616.23 2,569,164.75 5,968,000.00 - - - 5,968,000.00 3,398,835.25 45 Wastewater Treatment Charges - - - - - - 1,056,005.59 4,571,983.06 10,279,000.00 10,279,000.00 5,707,016.94 46 Other Operating Revenue (33,940.90) 381,138.38 42,000.00 (45,980.00) 169,278.45 - - - 1,252,000.00 1,294,000.00 743,583.17 47 Non Operating Revenue 607.98 26,019.97 220,000.00 - 6,599.87 20,000.00 - - 100,000.00 340,000.00 307,380.16 48 Gain or Loss on Disposition - - - - - - - - - - - 56 Benefits - - - - - - - - - - - 68 Depreciation - - - - - - - - - - - Revenue Total:2,882,529.26 14,147,066.25 29,053,000.00 560,512.99 2,771,431.82 6,048,000.00 1,056,005.59 4,571,983.06 12,323,000.00 47,424,000.00 25,933,518.87 - - - - - - - - Program: 1000 - Governing Board - - - - - 51 Labor 6,945.76$ 34,405.91$ 98,000.00$ 2,976.74$ 14,745.34$ 42,000.00$ -$ -$ -$ 140,000.00$ 90,848.75$ 56 Benefits 4,158.76 20,769.16 63,000.00 1,782.33 8,900.94 27,000.00 - - - 90,000.00 60,329.90 62 Materials and Supplies - 56.13 2,100.00 - 24.05 900.00 - - - 3,000.00 2,919.82 63 Contract Services 7,190.75 11,956.57 77,700.00 3,081.75 5,124.25 33,300.00 - - - 111,000.00 93,919.18 65 Professional Development 406.99 8,981.13 14,000.00 - 2,777.96 6,000.00 - - - 20,000.00 8,240.91 Program: 1000 - Governing Board Total:18,702.26 76,168.90 254,800.00 7,840.82 31,572.54 109,200.00 - - - 364,000.00 256,258.56 - - - - - - Program: 2000 - General Administration - - - - - 51 Labor 30,183.14 170,452.61 417,900.00 12,935.66 73,051.19 179,100.00 - - - 597,000.00 353,496.20 52 Temporary Labor - 3,661.62 21,000.00 - 1,569.26 9,000.00 - - - 30,000.00 24,769.12 53 Overtime 551.40 1,303.29 2,800.00 236.32 558.59 1,200.00 - - - 4,000.00 2,138.12 56 Benefits 8,265.72 98,844.61 184,800.00 2,603.87 38,715.63 79,200.00 - - - 264,000.00 126,439.76 62 Materials and Supplies 269.31 1,184.39 4,900.00 115.41 507.62 2,100.00 - - - 7,000.00 5,307.99 63 Contract Services 8,596.00 54,471.49 217,000.00 3,684.00 23,344.90 93,000.00 - - - 310,000.00 232,183.61 64 Utilities 117.36 558.51 2,800.00 50.29 239.35 1,200.00 - - - 4,000.00 3,202.14 65 Professional Development 5,451.79 41,590.51 107,800.00 18.98 15,507.01 46,200.00 - - - 154,000.00 96,902.48 Program: 2000 - General Administration Total:53,434.72 372,067.03 959,000.00 19,644.53 153,493.55 411,000.00 - - - 1,370,000.00 844,439.42 - - - - - - Program: 2100 - Human Resources - - - - - - 51 Labor 17,626.03 87,913.05 230,300.00 7,553.98 37,676.98 98,700.00 - - - 329,000.00 203,409.97 52 Temporary Labor - - - - - - - - - - - 53 Overtime 76.03 950.35 2,100.00 32.58 407.26 900.00 - - - 3,000.00 1,642.39 56 Benefits 5,226.00 88,210.14 139,300.00 2,239.62 37,804.02 59,700.00 - - - 199,000.00 72,985.84 62 Materials and Supplies - 786.29 4,900.00 - 336.97 2,100.00 - - - 7,000.00 5,876.74 63 Contract Services 10,414.54 38,119.33 109,200.00 4,463.36 16,336.78 46,800.00 - - - 156,000.00 101,543.89 64 Utilities 41.64 208.62 700.00 17.85 89.41 300.00 - - - 1,000.00 701.97 65 Professional Development 1,665.25 9,085.82 39,200.00 713.67 3,256.91 16,800.00 - - - 56,000.00 43,657.27 67 Other 8,116.27 1,005,326.20 1,176,700.00 3,478.41 429,511.53 339,300.00 - 4,699.08 590,000.00 2,106,000.00 666,463.19 Program: 2100 - Human Resources Total:43,165.76 1,230,599.80 1,702,400.00 18,499.47 525,419.86 564,600.00 - 4,699.08 590,000.00 2,857,000.00 1,096,281.26 - - - - - - Program: 2200 - Public Affairs - - - - - - 51 Labor 25,667.04 128,335.32 300,300.00 11,000.18 55,000.77 128,700.00 - - - 429,000.00 245,663.91 52 Temporary Labor - - - - - - - - - - - 53 Overtime 858.20 1,871.95 11,900.00 367.79 802.22 5,100.00 - - - 17,000.00 14,325.83 56 Benefits 6,456.67 49,106.68 88,900.00 2,767.01 21,045.13 38,100.00 - - - 127,000.00 56,848.19 62 Materials and Supplies 838.27 6,846.03 58,800.00 359.26 2,934.03 25,200.00 - - - 84,000.00 74,219.94 63 Contract Services 11,311.55 68,201.87 385,700.00 4,642.11 44,408.78 165,300.00 - - - 551,000.00 438,389.35 64 Utilities 661.89 1,767.35 33,600.00 283.66 757.42 14,400.00 - - - 48,000.00 45,475.23 65 Professional Development 210.00 1,950.76 25,200.00 90.00 836.06 10,800.00 - - - 36,000.00 33,213.18 Program: 2200 - Public Affairs Total:46,003.62 258,079.96 904,400.00 19,510.01 125,784.41 387,600.00 - - - 1,292,000.00 908,135.63 - - - - - - Program: 2300 - Conservation - - - - - - 51 Labor 8,512.00 42,560.00 107,000.00 - - - - - - 107,000.00 64,440.00 52 Temporary Labor - - - - - - - - - - - 53 Overtime 718.20 1,276.80 7,000.00 - - - - - - 7,000.00 5,723.20 56 Benefits 2,908.34 12,578.14 42,000.00 - - - - - - 42,000.00 29,421.86 62 Materials and Supplies 1,461.91 3,390.35 26,000.00 - - - - - - 26,000.00 22,609.65 63 Contract Services 35,078.75 (220,005.28) 346,000.00 - - - - - - 346,000.00 566,005.28 64 Utilities 30.53 150.18 26,000.00 - - - - - - 26,000.00 25,849.82 65 Professional Development - 5,081.13 15,000.00 - - - - - - 15,000.00 9,918.87 67 Other 8,367.62 (29,248.64) 120,000.00 - - - - - - 120,000.00 149,248.64 Program: 2300 - Conservation Total:57,077.35 (184,217.32) 689,000.00 - - - - - - 689,000.00 873,217.32 Program: 3000 - Finance & Accounting - - - - - - 51 Labor 33,689.07 167,217.27 542,500.00 14,438.16 71,648.82 232,500.00 - - - 775,000.00 536,133.91 52 Temporary Labor - - - - - - - - - - - 53 Overtime 186.23 1,495.92 9,100.00 79.81 641.11 3,900.00 - - - 13,000.00 10,862.97 56 Benefits 10,251.76 133,793.10 261,800.00 4,393.48 57,303.53 112,200.00 - - - 374,000.00 182,903.37 62 Materials and Supplies 397.87 1,231.55 4,900.00 170.52 527.83 2,100.00 - - - 7,000.00 5,240.62 63 Contract Services 8,172.85 (19,852.19) 98,700.00 3,502.65 (8,237.35) 42,300.00 - - - 141,000.00 169,089.54 64 Utilities 84.49 661.57 2,800.00 36.21 283.52 1,200.00 - - - 4,000.00 3,054.91 65 Professional Development - 5,686.58 21,000.00 - 2,437.10 9,000.00 - - - 30,000.00 21,876.32 67 Other - 81.53 - - - - - - - - (81.53) Program: 3000 - Finance & Accounting Total:52,782.27 290,315.33 940,800.00 22,620.83 124,604.56 403,200.00 - - - 1,344,000.00 929,080.11 - - - - - - Month Ended November 30, 2023 Unaudited Program Expense Detail Budget-to-Actual WATER WASTEWATER DISTRICT WIDERECLAMATION Page 4 of 6 AMENDED AMENDED AMENDED AMENDED REMAINING MTD YTD BUDGET MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET Month Ended November 30, 2023 Unaudited Program Expense Detail Budget-to-Actual WATER WASTEWATER DISTRICT WIDERECLAMATION Program: 3200 - Information Technology - - - - - - 51 Labor 21,412.17 107,962.48 303,100.00 9,176.63 46,269.53 129,900.00 - - - 433,000.00 278,767.99 52 Temporary Labor 970.20 5,418.00 11,900.00 415.80 2,322.00 5,100.00 - - - 17,000.00 9,260.00 53 Overtime - - - - - - - - - - - 56 Benefits 7,008.08 116,917.02 181,300.00 3,003.42 50,106.96 77,700.00 - - - 259,000.00 91,976.02 62 Materials and Supplies 1,587.21 38,186.24 49,000.00 680.24 16,365.53 21,000.00 - - - 70,000.00 15,448.23 63 Contract Services 31,542.71 133,570.74 648,200.00 13,518.29 57,244.59 277,800.00 - - - 926,000.00 735,184.67 64 Utilities 1,592.02 6,442.95 8,400.00 682.29 2,761.26 3,600.00 - - - 12,000.00 2,795.79 65 Professional Development - 1,700.34 3,500.00 - 728.72 1,500.00 - - - 5,000.00 2,570.94 Program: 3200 - Information Technology Total:64,112.39 410,197.77 1,205,400.00 27,476.67 175,798.59 516,600.00 - - - 1,722,000.00 1,136,003.64 - - - - - - Program: 3300 - Customer Service - - - - - - 51 Labor 32,672.80 161,763.19 433,300.00 14,002.58 69,326.91 185,700.00 - - - 619,000.00 387,909.90 52 Temporary Labor - - - - - - - - - - - 53 Overtime 1,184.63 3,676.93 4,900.00 507.70 1,575.85 2,100.00 - - - 7,000.00 1,747.22 56 Benefits 11,468.72 109,310.53 217,000.00 4,915.00 46,846.59 93,000.00 - - - 310,000.00 153,842.88 62 Materials and Supplies 813.54 849.67 4,900.00 348.65 364.14 2,100.00 - - - 7,000.00 5,786.19 63 Contract Services 41,307.14 286,333.80 515,200.00 17,703.05 122,714.46 220,800.00 - - - 736,000.00 326,951.74 64 Utilities 10,006.96 32,858.35 112,700.00 3,999.47 12,634.72 48,300.00 - - - 161,000.00 115,506.93 65 Professional Development - 737.64 11,900.00 - 316.11 5,100.00 - - - 17,000.00 15,946.25 67 Other 548.25 973.76 4,200.00 - - 1,800.00 - - - 6,000.00 5,026.24 Program: 3300 - Customer Service Total:98,002.04 596,503.87 1,304,100.00 41,476.45 253,778.78 558,900.00 - - - 1,863,000.00 1,012,717.35 - - - - - - Program: 3400 - Meter Services - - - - - - 51 Labor 12,540.80 62,704.02 173,000.00 - - - - - - 173,000.00 110,295.98 53 Overtime 102.88 308.63 6,000.00 - - - - - - 6,000.00 5,691.37 56 Benefits 5,180.36 46,122.06 101,000.00 - - - - - - 101,000.00 54,877.94 62 Materials and Supplies - - 4,000.00 - - - - - - 4,000.00 4,000.00 63 Contract Services 121.55 627.17 7,000.00 - - - - - - 7,000.00 6,372.83 64 Utilities 119.69 361.74 1,000.00 - - - - - - 1,000.00 638.26 65 Professional Development - - - - - - - - - - - Program: 3400 - Meter Services Total:18,065.28 110,123.62 292,000.00 - - - - - - 292,000.00 181,876.38 - - - - - - Program: 4000 - Engineering - - - - - - 51 Labor 31,007.77 154,863.80 438,900.00 13,289.03 66,370.20 188,100.00 - - - 627,000.00 405,766.00 52 Temporary Labor - - - - - - - - - - - 53 Overtime - - 2,100.00 - - 900.00 - - - 3,000.00 3,000.00 56 Benefits 6,349.89 31,154.40 107,100.00 2,721.34 13,351.54 45,900.00 - - - 153,000.00 108,494.06 62 Materials and Supplies 151.70 501.82 13,300.00 65.01 215.04 5,700.00 - - - 19,000.00 18,283.14 63 Contract Services 31,305.29 67,466.39 296,100.00 115.50 (979.00) 126,900.00 - - - 423,000.00 356,512.61 64 Utilities 168.32 39,785.90 131,600.00 72.14 1,479.66 56,400.00 - - - 188,000.00 146,734.44 65 Professional Development - 305.24 10,500.00 - 130.81 4,500.00 - - - 15,000.00 14,563.95 Program: 4000 - Engineering Total:68,982.97 294,077.55 999,600.00 16,263.02 80,568.25 428,400.00 - - - 1,428,000.00 1,053,354.20 - - - - - - Program: 5000 - Water Production - - - - - - 51 Labor 61,278.68 297,228.24 790,000.00 - - - - - - 790,000.00 492,771.76 53 Overtime 2,378.32 22,605.74 46,000.00 - - - - - - 46,000.00 23,394.26 54 Standby 2,825.68 14,831.07 15,000.00 - - - - - - 15,000.00 168.93 56 Benefits 18,165.50 226,920.62 400,000.00 - - - - - - 400,000.00 173,079.38 61 Water Supply - 271.39 768,000.00 - - - - - - 768,000.00 767,728.61 62 Materials and Supplies 24,402.81 108,521.90 335,000.00 - - - - - - 335,000.00 226,478.10 63 Contract Services 7,668.19 143,771.31 528,000.00 - - - - - - 528,000.00 384,228.69 64 Utilities 223,408.18 874,272.31 3,099,000.00 - - - - - - 3,099,000.00 2,224,727.69 65 Professional Development 210.00 5,070.17 11,000.00 - - - - - - 11,000.00 5,929.83 Program: 5000 - Water Production Total:340,337.36 1,693,492.75 5,992,000.00 - - - - - - 5,992,000.00 4,298,507.25 - - - - - - Program: 5100 - Water Treatment - - - - - - 51 Labor 21,020.80 105,104.00 273,000.00 - - - - - - 273,000.00 167,896.00 53 Overtime 2,484.00 11,795.69 39,000.00 - - - - - - 39,000.00 27,204.31 56 Benefits 6,520.13 107,959.04 164,000.00 - - - - - - 164,000.00 56,040.96 62 Materials and Supplies 9,275.40 133,956.56 200,000.00 - - - - - - 200,000.00 66,043.44 63 Contract Services 678.57 133,794.44 224,000.00 - - - - - - 224,000.00 90,205.56 64 Utilities 536.74 67,302.80 182,000.00 - - - - - - 182,000.00 114,697.20 Program: 5100 - Water Treatment Total:40,515.64 559,912.53 1,082,000.00 - - - - - - 1,082,000.00 522,087.47 - - - - - - Program: 5200 - Water Quality - - - - - - 51 Labor 16,022.40 76,935.60 223,000.00 - - - - - - 223,000.00 146,064.40 53 Overtime 27.36 820.26 12,000.00 - - - - - - 12,000.00 11,179.74 56 Benefits 2,843.77 49,224.58 107,000.00 - - - - - - 107,000.00 57,775.42 62 Materials and Supplies 910.47 4,283.43 25,000.00 - - - - - - 25,000.00 20,716.57 63 Contract Services 7,587.64 38,449.62 170,000.00 - - - - - - 170,000.00 131,550.38 64 Utilities - - 2,000.00 - - - - - - 2,000.00 2,000.00 65 Professional Development - 185.00 7,000.00 - - - - - - 7,000.00 6,815.00 Program: 5200 - Water Quality Total:27,391.64 169,898.49 546,000.00 - - - - - - 546,000.00 376,101.51 - - - - - - Page 5 of 6 AMENDED AMENDED AMENDED AMENDED REMAINING MTD YTD BUDGET MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET Month Ended November 30, 2023 Unaudited Program Expense Detail Budget-to-Actual WATER WASTEWATER DISTRICT WIDERECLAMATION Program: 6000 - Maintenance Administration - - - - - - 51 Labor 14,741.88 73,709.39 195,300.00 1,624.07 8,120.32 21,700.00 - - - 217,000.00 135,170.29 52 Temporary Labor - - - - - - - - - - - 53 Overtime - - 1,800.00 - - 200.00 - - - 2,000.00 2,000.00 54 Standby 3,181.65 14,744.20 18,000.00 216.05 978.54 2,000.00 - - - 20,000.00 4,277.26 56 Benefits 6,454.94 84,977.00 142,200.00 682.43 9,288.22 15,800.00 - - - 158,000.00 63,734.78 62 Materials and Supplies - 73.86 2,700.00 - 8.21 300.00 - - - 3,000.00 2,917.93 63 Contract Services 48.35 666.51 900.00 5.35 74.00 100.00 - - - 1,000.00 259.49 64 Utilities 2,085.85 11,446.20 36,900.00 231.76 1,271.70 4,100.00 - - - 41,000.00 28,282.10 65 Professional Development 70.00 15,970.67 20,700.00 - 1,616.86 2,300.00 - - - 23,000.00 5,412.47 Program: 6000 - Maintenance Administration Total:26,582.67 201,587.83 418,500.00 2,759.66 21,357.85 46,500.00 - - - 465,000.00 242,054.32 - - - - - - Program: 6100 - Water Maintenance - - - - - - 51 Labor 90,909.38 435,636.30 914,000.00 - - - - - - 914,000.00 478,363.70 53 Overtime 30,887.40 159,455.82 219,000.00 - - - - - - 219,000.00 59,544.18 56 Benefits 34,348.52 289,247.91 620,000.00 - - - - - - 620,000.00 330,752.09 62 Materials and Supplies 48,893.57 252,873.89 471,000.00 - - - - - - 471,000.00 218,126.11 63 Contract Services 16,625.98 236,071.93 602,000.00 - - - - - - 602,000.00 365,928.07 64 Utilities - - - - - - - - - - - Program: 6100 - Water Maintenance Total:221,664.85 1,373,285.85 2,826,000.00 - - - - - - 2,826,000.00 1,452,714.15 - - - - - - Program: 6200 - Wastewater Collection - - - - - - 51 Labor - - - 27,582.96 137,914.80 371,000.00 - - - 371,000.00 233,085.20 53 Overtime - - - - 2,912.80 9,000.00 - - - 9,000.00 6,087.20 56 Benefits - - - 8,866.85 68,337.07 174,000.00 - - - 174,000.00 105,662.93 62 Materials and Supplies - - - 46.25 5,190.61 36,000.00 - - - 36,000.00 30,809.39 Wastewater Treatment - - - - - 7,610,000.00 - - - 7,610,000.00 7,610,000.00 63 Contract Services - - - 48,000.00 53,519.94 (7,333,000.00) - - - (7,333,000.00) (7,386,519.94) Program: 6200 - Wastewater Collection Total:- - - 84,496.06 267,875.22 867,000.00 - - - 867,000.00 599,124.78 - - - - - - Program: 6300 - Water Reclamation - - - - - - 51 Labor - - - - - - 55,964.85 280,289.87 939,000.00 939,000.00 658,710.13 53 Overtime - - - - - - 396.56 2,638.69 25,000.00 25,000.00 22,361.31 54 Standby - - - - - - - - 55,000.00 55,000.00 55,000.00 56 Benefits - - - - - - 19,633.74 204,158.03 456,000.00 456,000.00 251,841.97 62 Materials and Supplies - - - - - - 667.22 6,805.54 734,000.00 734,000.00 727,194.46 63 Contract Services - - - - - - 681,829.99 3,672,534.93 5,646,000.00 5,646,000.00 1,973,465.07 64 Utilities - - - - - - 20,466.47 108,386.61 2,021,000.00 2,021,000.00 1,912,613.39 65 Professional Development - - - - - - 3,000.00 24,662.36 20,000.00 20,000.00 (4,662.36) Program: 6300 - Water Reclamation Total:- - - - - - 781,958.83 4,299,476.03 9,896,000.00 9,896,000.00 5,596,523.97 - - - - - - Program: 7000 - Facilities Maintenance - - - - - - 51 Labor 8,198.70 40,993.61 109,500.00 3,279.43 16,397.30 43,800.00 4,919.21 24,595.80 65,700.00 219,000.00 137,013.29 53 Overtime 741.57 2,732.61 7,000.00 296.63 1,093.04 2,800.00 444.93 1,639.51 4,200.00 14,000.00 8,534.84 56 Benefits 2,997.30 32,106.63 61,500.00 1,198.81 12,841.98 24,600.00 1,797.99 19,261.93 36,900.00 123,000.00 58,789.46 62 Materials and Supplies 881.41 13,871.05 29,000.00 287.69 4,279.64 11,600.00 1,150.33 15,023.17 17,400.00 58,000.00 24,826.14 63 Contract Services 46,856.88 293,373.03 621,500.00 9,688.37 145,649.95 248,600.00 38,369.34 280,414.72 372,900.00 1,243,000.00 523,562.30 64 Utilities 22,181.26 83,819.26 181,500.00 762.19 9,437.31 72,600.00 5,060.75 41,478.26 108,900.00 363,000.00 228,265.17 65 Professional Development - - 1,000.00 - - 1,000.00 - - 1,000.00 3,000.00 3,000.00 Program: 7000 - Facilities Maintenance Total:81,857.12 466,896.19 1,011,000.00 15,513.12 189,699.22 405,000.00 51,742.55 382,413.39 607,000.00 2,023,000.00 983,991.20 - - - Program: 7100 - Fleet Maintenance - - - - - - 51 Labor 6,236.64 31,183.20 80,000.00 692.96 3,464.80 20,000.00 - - - 100,000.00 65,352.00 53 Overtime 613.93 2,397.23 2,400.00 68.21 266.35 600.00 - - - 3,000.00 336.42 56 Benefits 2,424.31 10,374.52 32,800.00 269.34 1,152.60 8,200.00 - - - 41,000.00 29,472.88 62 Materials and Supplies 9,399.05 77,548.70 96,000.00 2,349.77 15,668.65 24,000.00 - - - 120,000.00 26,782.65 63 Contract Services 4,739.34 53,239.37 200,800.00 1,184.81 10,335.04 50,200.00 - - - 251,000.00 187,425.59 64 Utilities 14,956.97 78,881.84 192,800.00 3,739.24 15,595.44 48,200.00 - - - 241,000.00 146,522.72 65 Professional Development - - 3,200.00 - - 800.00 - - - 4,000.00 4,000.00 Program: 7100 - Fleet Maintenance Total:38,370.24 253,624.86 608,000.00 8,304.33 46,482.88 152,000.00 - - - 760,000.00 459,892.26 - - - Program: 8000 - Capital - - - - - 71 - Debt Service - 5,314.36 3,103,000.00 - - 273,000.00 - - - 3,376,000.00 3,370,685.64 81 - Capital Improvement 96,126.88 166,693.10 3,425,000.00 - - 300,000.00 - - - 3,725,000.00 3,558,306.90 82 - Capital Outlay 16,493.43 170,037.03 695,000.00 7,068.61 84,874.45 260,000.00 - 27,244.03 210,000.00 1,165,000.00 882,844.49 83 - Accounting Income Add back (96,126.88) (166,693.10) - - - - - - - - 166,693.10 88 - Transfer to Reserves - - 95,000.00 - - 365,000.00 - - 1,020,000.00 1,480,000.00 1,480,000.00 99 - Transfer from Reserves - - - - - - - - - - - Program: 8000 - Capital Total:16,493.43 175,351.39 7,318,000.00 7,068.61 84,874.45 1,198,000.00 - 27,244.03 1,230,000.00 9,746,000.00 9,458,530.13 Total Surplus (Deficit):1,568,987.65$ 5,799,099.85$ -$ 269,039.41$ 690,121.66$ -$ 222,304.21$ (141,849.47)$ -$ -$ (6,347,372.04)$ Page 6 of 6 Agenda Item #3c January 24, 20241 Meeting Date: January 24, 2024 Agenda Item #3c Consent Item 9 7 8 Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Approve December 2023 Disbursements: Accounts payable disbursements for the period include check numbers 262327 through 263434, bank drafts, and ACH payments in the amount of $17,217,505.92 and $507,918.67 for payroll RECOMMENDATION That the Board of Directors approve the District's expense disbursements for the period December 1, 2023 through December 31, 2023 in the amount of $17,725,424.59. BACKGROUND / ANALYSIS The payment register for supplies, materials, services, and payroll for December 2023 is attached for review and approval. This process provides the Board of Directors and the public with an opportunity to review the expenses of the District. Accounts Payable are processed weekly, while payroll is processed bi-weekly. District Policy 7.1 provides the requirements for purchases and contracts and all supporting documents are maintained by the Purchasing Agent. Accounts payable disbursements for the period include check numbers 262327 through 263434, bank drafts, and ACH Payments in the amount of $17,217,505.92 and $507,918.67, for payroll. Significant expenses greater than or equal to $50,000 are further explained below: Agenda Item #3c January 24, 20242 Meeting Date: January 24, 2024 Agenda Item #3c Consent Item 9 7 8 AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability A. Practice Transparent and Accountable Fiscal Management REVIEW BY OTHERS This agenda item has been reviewed by the Finance Department. FISCAL IMPACT This item is funded in the current fiscal year budget. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Brian Tompkins Chief Financial Officer ATTACHMENTS December 2023 Payment Register PAYMENT REGISTER DECEMBER 1, 2023 - DECEMBER 31, 2023 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 12/1/2023 262327 SWRCB-DWOCP 80.00 12/7/2023 262328 ACS SUPPORT 26.00 12/7/2023 262329 ALTERNATIVE HOSE INC 273.92 12/7/2023 262330 AT&T 1,870.34 12/7/2023 262331 Commercial Gate Co., Inc.415.00 12/7/2023 262332 CULLIGAN OF ONTARIO 168.43 12/7/2023 262333 EUROFINS EATON ANALYTICAL, INC 24,248.00 12/7/2023 262334 EVERSOFT, INC 310.58 12/7/2023 262335 EYE MED VISION CARE 1,549.52 12/7/2023 262337 K & L HARDWARE 75.79 12/7/2023 262338 LOWE'S 1,234.74 12/7/2023 262339 Marvin's Mobile Truck Wash 825.00 12/7/2023 262340 McGrath's Catering 5,009.47 12/7/2023 262341 O'REILLYS AUTO PARTS 1,559.52 12/7/2023 262343 RYAN HERCO FLOW SOLUTIONS 348.01 12/7/2023 262344 SO CAL GAS 340.16 12/7/2023 262345 SOUTHERN CALIFORNIA EDISON COMPANY 25,033.84 12/7/2023 262346 STEP SAVER, INC 3,304.50 12/7/2023 262347 SWRCB 20,085.00 12/7/2023 262348 SWRCB 3,576.00 12/7/2023 262349 UNITED SITE SERVICES OF CALIFORNIA, INC 1,164.88 12/7/2023 262350 VERIZON 1,119.70 12/7/2023 262351 CLEAN STREET 1,073.15 12/7/2023 262352 LEI DUAN 159.23 12/7/2023 262353 ADAM GOELZ 392.18 12/7/2023 262354 YENIFER FRUTOS 268.39 12/14/2023 262355 AMERICAN FIDELITY ASSURANCE COMPANY 2,944.05 12/14/2023 262356 AMERICAN FIDELITY ASSURANCE COMPANY (FSA)1,126.22 12/14/2023 262357 AUTOZONE PARTS 17.57 12/14/2023 262358 BURRTEC WASTE/ 5455 Industrial pkwy 994.34 12/14/2023 262359 BURRTEC WASTE/ E. 111 MILL ST 2,027.03 12/14/2023 262360 California Water Enviroment Association 221.00 12/14/2023 262361 CHEM-TECH INTERNATIONAL INC 4,729.61 12/14/2023 262362 CitizensTrust 648.48 12/14/2023 262363 DIRECTV 43.29 12/14/2023 262364 EUROFINS EATON ANALYTICAL, INC 5,412.00 12/14/2023 262365 FIRST CHOICE SERVICES 45.00 12/14/2023 262366 GLOBAL EQUIPMENT COMPANY, INC 2,764.53 12/14/2023 262368 Juan D. Basols 168.56 12/14/2023 262369 K & L HARDWARE 48.84 12/14/2023 262370 KONICA MINOLTA BUSINESS SOLUTIONS 141.95 12/14/2023 262371 LOGICALIS, INC 800.23 12/14/2023 262372 Marvin's Mobile Truck Wash 1,725.00 12/14/2023 262373 NAVIGATING PREPAREDNESS ASSOCIATES LLC 8,062.89 PAYMENT REGISTER DECEMBER 1, 2023 - DECEMBER 31, 2023 Page 1 of 5 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 12/14/2023 262374 O'REILLYS AUTO PARTS 2,937.62 12/14/2023 262376 PETE'S ROAD SERVICE INC 1,317.49 12/14/2023 262377 ROGERS, ANDERSON, MALODY & SCOTT, LLP 18,350.00 12/14/2023 262378 RYAN HERCO FLOW SOLUTIONS 2,411.27 12/14/2023 262379 SAN BERNARDINO MUNICIPAL WATER DEPARTMENT 681,829.99 12/14/2023 262380 SOUTHERN CALIFORNIA EDISON COMPANY 249,591.94 12/14/2023 262381 SPECTRUM 12,988.92 12/14/2023 262382 UNIVAR SOLUTIONS USA, INC 10,890.00 12/20/2023 262383 Clerk of the Board of Supervisors 2,814.00 12/20/2023 262384 A&I Reprographics 350.24 12/20/2023 262385 ACS SUPPORT 26.00 12/20/2023 262386 BALFOUR BEATTY INFRASTRUCTURE, INC 2,530,441.96 12/20/2023 262387 BUGGY ROGERS PAINTING 2,000.00 12/20/2023 262388 CALIFORNIA BANK & TRUST 115,813.14 12/20/2023 262389 CALIFORNIA BANK & TRUST 6,568.95 12/20/2023 262390 DIRECTV 53.29 12/20/2023 262391 EUCLID MANAGERS, INSURANCE SERVICES INC.288.00 12/20/2023 262392 FIRST CHOICE SERVICES 616.73 12/20/2023 262393 HADRONEX, INC dba SMARTCOVER SYSTEMS 5,416.89 12/20/2023 262394 HATFIELD BUICK 476.81 12/20/2023 262395 INLAND DESERT SECURITY & COMMUNICATIONS, INC 855.75 12/20/2023 262396 James Litho 2,391.80 12/20/2023 262397 Juan D. Basols 737.25 12/20/2023 262398 K & L HARDWARE 18.51 12/20/2023 263400 MONSIDO, LLC 4,788.00 12/20/2023 263401 O'REILLYS AUTO PARTS 322.05 12/20/2023 263402 PILAR ONATE 9,450.00 12/20/2023 263403 Rotolo Chevrolet Inc. 191,372.68 12/20/2023 263405 SO CAL GAS 29.59 12/20/2023 263406 SWRCB 1,640.00 12/20/2023 263407 SWRCB-DWOCP 80.00 12/20/2023 263408 TROY ALARM, INC. C/O ALARM CONNECTIONS 199.68 12/20/2023 263409 UNIFIRST CORPORATION 2,488.77 12/20/2023 263413 UNITED REFRIGERATION INC 334.33 12/20/2023 263414 UNITED SITE SERVICES OF CALIFORNIA, INC 301.68 12/20/2023 263415 US BANCORP SERVICE CENTER 58,692.93 12/20/2023 263422 YMCA OF THE EAST VALLEY 250.00 12/20/2023 263427 HIGHLANDER MOBILE MANOR LLC 70.71 12/20/2023 263428 ROGER ZAPATA 94.95 12/20/2023 263429 MICHAEL MARIONA 67.82 12/20/2023 263430 BIRCH TREE PROPERTY GROUP LLC 103.69 12/20/2023 263431 JUAN MORENO 61.01 12/20/2023 263432 MARY DOYLE 118.22 12/21/2023 262423 San Bernardino County Sheriffs Department Coroner's Division 650.00 12/21/2023 262424 San Bernardino North Rotary Club Foundation 150.00 12/21/2023 262425 San Bernardino County Sheriff's Department Central Detention Center 550.00 12/21/2023 262426 Carolyn Murray 1,218.75 12/21/2023 263423 San Bernardino County Sheriffs Department Coroner's Division 650.00 12/21/2023 263424 San Bernardino North Rotary Club Foundation 150.00 12/21/2023 263425 San Bernardino County Sheriff's Department Central Detention Center 550.00 PAYMENT REGISTER DECEMBER 1, 2023 - DECEMBER 31, 2023 Page 2 of 5 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 12/21/2023 263426 Carolyn Murray 1,218.75 12/21/2023 263433 DEPARTMENT OF JUSTICE 25.00 12/21/2023 263434 DEPARTMENT OF JUSTICE 75.00 BANK DRAFTS 12/4/2023 DFT0005103 GLOBAL PAYMENTS 21,900.65 12/4/2023 DFT0005105 MERCHANT BANKCD 434.20 12/5/2023 DFT0005107 MERCHANT BANKCD 333.90 12/7/2023 DFT0005101 US BANK CORPORATE TRUST SERVICES 1,000,000.00 12/8/2023 DFT0005093 CA SDI Tax 2,379.43 12/8/2023 DFT0005094 CALPERS/ DEFERRED COMPENSATION 21,736.70 12/8/2023 DFT0005095 CALPERS/ RETIREMENT 56,204.06 12/8/2023 DFT0005096 Federal Payroll Tax 40,018.27 12/8/2023 DFT0005097 Medicare 10,870.05 12/8/2023 DFT0005098 Social Security 78.12 12/8/2023 DFT0005099 STATE DISBURSEMENT UNIT 908.77 12/8/2023 DFT0005100 State Payroll Tax 15,699.74 12/11/2023 DFT0005102 CALPERS/ MEDICAL 111,062.85 12/12/2023 DFT0005104 FORTE, ACH DIRECT INC, ACH FEES 5,689.23 12/14/2023 DFT0005106 PayNearMe, Inc.280.59 12/19/2023 262045 INLAND WATER WORKS SUPPLY CO 429.92 12/20/2023 DFT0005117 LAIF INVESTMENT AGENCY 8,100,000.00 12/20/2023 DFT0005118 US BANK CORPORATE TRUST SERVICES 3,000,000.00 12/21/2023 DFT0005131 CBB 1,660.63 12/22/2023 DFT0005109 CA SDI Tax 2,324.68 12/22/2023 DFT0005110 CALPERS/ DEFERRED COMPENSATION 22,455.04 12/22/2023 DFT0005111 CALPERS/ RETIREMENT 55,376.03 12/22/2023 DFT0005112 Federal Payroll Tax 44,805.49 12/22/2023 DFT0005113 Medicare 11,295.72 12/22/2023 DFT0005114 Social Security 1,286.74 12/22/2023 DFT0005115 STATE DISBURSEMENT UNIT 908.77 12/22/2023 DFT0005116 State Payroll Tax 17,572.13 12/29/2023 DFT0005132 PayNearMe, Inc.266.66 ACH PAYMENTS 12/7/2023 10013462 ADVANCED TELEMETRY SYSTEMS INTERNATIONAL, INC.38,542.11 12/7/2023 10013463 AMAZON CAPITAL SERVICES, INC 457.82 12/7/2023 10013464 BARRY'S SECURITY SERVICES, INC 8,656.19 12/7/2023 10013465 CAROL CALES 555.99 12/7/2023 10013466 CLARK PEST CONTROL 243.00 12/7/2023 10013467 COMPUTERIZED EMBROIDERY COMPANY, INC 54.38 12/7/2023 10013468 DANIEL DAVIS 663.92 12/7/2023 10013469 DAVID HERNANDEZ 505.94 12/7/2023 10013470 ED KING 850.00 12/7/2023 10013471 ELISEO OCHOA 562.73 12/7/2023 10013472 EVWD EMPLOYEES EVENTS ASSOC 290.52 12/7/2023 10013473 EXCEL LANDSCAPE, INC 22,419.73 12/7/2023 10013474 FRONTIER COMMUNICATIONS 85.05 12/7/2023 10013475 GRAINGER 724.87 12/7/2023 10013476 HARRINGTON INDUSTRIAL PLASTIC 737.42 12/7/2023 10013477 INDUSTRIAL RUBBER & SUPPLY 191.12 12/7/2023 10013478 INFOSEND, INC 42,499.08 PAYMENT REGISTER DECEMBER 1, 2023 - DECEMBER 31, 2023 Page 3 of 5 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 12/7/2023 10013479 JOHN MURA 730.10 12/7/2023 10013480 LEGEND PUMP AND WELL SERVICES 28,062.00 12/7/2023 10013481 MANAGED MOBILE, INC.643.59 12/7/2023 10013482 MARTHA T DURAN 850.00 12/7/2023 10013483 MICHAEL HENDERSON 737.18 12/7/2023 10013484 MIKE J. ROQUET CONSTRUCTION INC 11,165.56 12/7/2023 10013485 MINUTEMAN PRESS OF RANCHO CUCAMONGA 227.35 12/7/2023 10013486 PLUMBERS DEPOT INC.9,113.27 12/7/2023 10013487 REBECCA KASTEN 639.46 12/7/2023 10013488 RICHARD BECERRA 737.18 12/7/2023 10013489 SAFETY KLEEN SYSTEMS, INC.293.82 12/7/2023 10013490 SCN, SECURITY COMMUNICATION NETWORK, INC 330.00 12/7/2023 10013491 STAPLES BUSINESS ADVANTAGE 35.39 12/7/2023 10013492 STERICYCLE, INC DBA SHRED-IT 161.98 12/7/2023 10013493 UNDERGROUND SERVICE ALERT 766.00 12/7/2023 10013494 WAXIE SANITARY SUPPLY 986.83 12/7/2023 10013495 Yahweh Pools 250.00 12/7/2023 10013496 ZENON ENVIRONMENTAL CORP.511.10 12/14/2023 10013497 ADVANCED TELEMETRY SYSTEMS INTERNATIONAL, INC.5,750.00 12/14/2023 10013498 AMAZON CAPITAL SERVICES, INC 4,079.75 12/14/2023 10013500 ANTHESIS 9,148.54 12/14/2023 10013501 ASHOK K. DHINGRA, AKD CONSULTING 9,233.60 12/14/2023 10013502 BARRY'S SECURITY SERVICES, INC 6,700.91 12/14/2023 10013503 BURGESS MOVING & STORAGE 1,952.45 12/14/2023 10013504 CINTAS CORPORATION (FIRST AID)520.56 12/14/2023 10013505 CLARK PEST CONTROL 332.00 12/14/2023 10013506 CLINICAL LAB OF S B 540.00 12/14/2023 10013507 CORELOGIC SOLUTIONS, LLC 392.04 12/14/2023 10013508 EXCEL LANDSCAPE, INC 346.07 12/14/2023 10013509 FERGUSON ENTERPRISES, INC.12,569.87 12/14/2023 10013510 FMB TRUCK OUTFITTERS, INC 1,154.54 12/14/2023 10013511 FRONTIER COMMUNICATIONS 46.57 12/14/2023 10013512 JC LAW FIRM 9,247.50 12/14/2023 10013513 JOSE MILLAN 2,500.00 12/14/2023 10013514 LANDS END INC 81.06 12/14/2023 10013515 MANAGED MOBILE, INC.3,280.17 12/14/2023 10013516 MCMASTER-CARR 736.59 12/14/2023 10013517 MINUTEMAN PRESS OF RANCHO CUCAMONGA 4,280.16 12/14/2023 10013518 Safety Compliance Company 200.00 12/14/2023 10013519 SAFETY KLEEN SYSTEMS, INC.542.95 12/14/2023 10013520 STAPLES BUSINESS ADVANTAGE 626.72 12/14/2023 10013521 STERICYCLE, INC DBA SHRED-IT 174.50 12/14/2023 10013522 TSR PERFORMANCE 5,483.34 12/14/2023 10013523 USA BLUE BOOK, HD SUPPLY FACILITIES MAINT, LTD 64.33 12/14/2023 10013524 VALERO FLEET, WEX BANK 15,533.94 12/14/2023 10013525 VULCAN MATERIALS CO/ CALMAT CO 6,102.52 12/14/2023 10013526 WAXIE SANITARY SUPPLY 1,737.41 12/20/2023 10013527 ADCOMP SYSTEMS, INC 419.29 12/20/2023 10013528 ALBERT A. WEBB ASSOCIATES 22,359.18 12/20/2023 10013529 AMAZON CAPITAL SERVICES, INC 2,575.75 12/20/2023 10013530 ARCADIS U.S., INC 12,280.08 12/20/2023 10013531 BARRY'S SECURITY SERVICES, INC 6,689.98 PAYMENT REGISTER DECEMBER 1, 2023 - DECEMBER 31, 2023 Page 4 of 5 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 12/20/2023 10013532 BRANDON LOPEZ 524.98 12/20/2023 10013533 CINTAS CORPORATION (FIRST AID)899.39 12/20/2023 10013534 COMPUTERIZED EMBROIDERY COMPANY, INC 459.73 12/20/2023 10013535 CORE & MAIN LP 26,566.72 12/20/2023 10013536 ECOTECH SERVICES, INC 1,867.00 12/20/2023 10013537 EVWD EMPLOYEES EVENTS ASSOC 390.49 12/20/2023 10013538 FERGUSON ENTERPRISES, INC.5,636.23 12/20/2023 10013539 FLEET SERVICES /COLTON TRUCK 129.64 12/20/2023 10013540 FRONTIER COMMUNICATIONS 931.09 12/20/2023 10013541 GENESIS INDUSTRIAL SUPPLY, INC 1,611.02 12/20/2023 10013542 J COMM, INC.15,638.13 12/20/2023 10013543 JOSE MILLAN 160.00 12/20/2023 10013544 LANDS END INC 52.74 12/20/2023 10013545 MANAGED MOBILE, INC.1,220.08 12/20/2023 10013546 MARLINK INC 468.75 12/20/2023 10013547 MCCROMETER INC 5,663.71 12/20/2023 10013548 MINUTEMAN PRESS OF RANCHO CUCAMONGA 3,693.73 12/20/2023 10013549 PLUMBERS DEPOT INC.929.08 12/20/2023 10013550 RESOLUTE 4,200.00 12/20/2023 10013551 SAFETY KLEEN SYSTEMS, INC.313.82 12/20/2023 10013552 SG CREATIVE, LLC 5,500.00 12/20/2023 10013553 STAPLES BUSINESS ADVANTAGE 2,950.72 12/20/2023 10013554 THE GRANT FARM (MOMENTUM)115.00 12/20/2023 10013555 USA BLUE BOOK, HD SUPPLY FACILITIES MAINT, LTD 377.01 12/20/2023 10013556 VERIZON WIRELESS 7,411.50 12/20/2023 10013557 VULCAN MATERIALS CO/ CALMAT CO 2,869.11 12/20/2023 10013558 WHITE CAP LP 301.71 12/20/2023 10013559 WORK BOOT WAREHOUSE 400.00 12/20/2023 10013560 ZENON ENVIRONMENTAL CORP.206,961.02 TOTAL 17,217,505.92$ PAYMENT REGISTER DECEMBER 1, 2023 - DECEMBER 31, 2023 Page 5 of 5 Agenda Item #3d January 24, 20241 Meeting Date: January 24, 2024 Agenda Item #3d Consent Item 1 4 3 0 Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Accept and File Investment Report for Quarter Ended December 31, 2023 RECOMMENDATION That the Board of Directors accept and file the attached Investment Report for the quarter ended December 31, 2023. BACKGROUND / ANALYSIS California Government Code §53646(b) requires the Treasurer or CFO of a local agency to submit a quarterly report on the agency’s investments to the legislative body of the agency within 30 days of the end of each quarter. The attached Investment Report shows all the District’s cash and investments, restricted and unrestricted, as of December 31, 2023. Attachment A presents the investment securities purchased and retired during the quarter October to December 2023. Increases and decreases in highly liquid funds, such as LAIF, are explained in the narrative below. Unrestricted Investments LAIF The balance held in the Local Agency Investment Fund (LAIF) at the beginning of the quarter was $11,795,699. Interest earned during the previous quarter of $114,438 was posted to the account in October, and a long awaited SRF reimbursement of more than $8 million allowed the District to make a deposit of $8.1 million to LAIF in December, bringing the balance at the end of the quarter to $20,010,138. LAIF earnings for the quarter ended December 31, 2023, were $129,381, calculated at an apportionment rate of 4.00%; up from 3.59% which had been in effect for the previous quarter. The earnings were posted to the District’s account on January 12, 2024. US Bank Fixed Income Account (previously CBB Wealth Management) The total (book) value of the assets held with CBB increased from $6,031,760 to $10,056,052 during the quarter ended December 31, 2023. The balance in this account Agenda Item #3d January 24, 20242 Meeting Date: January 24, 2024 Agenda Item #3d Consent Item 1 4 3 0 is held both in a money market account, $453,415, and in a $9,602,638 portfolio of Treasury and federal agency securities shown on Attachment A. In December, staff transferred $4,000,000 out of the District’s checking account to US Bank to take advantage of higher yields being offered on US backed securities. The fund transfer was the reason for the significant change in the portfolio balance. In addition, net interest payments received on securities in the District’s portfolio were $17,654 and funds held in money market accounts earned dividends of $4,477. Investment manager fees paid during the quarter were $3,000, and amortization on premiums / accretion of discounts taken at the time of purchase of certain securities, increased the value of the portfolio by $5,161. The following schedule summarizes the activity for Unrestricted Investments during the Quarter ended December 31, 2023: A cco unt Beg Bal Dep osit s/ (Wit hdrawals)Earnings Fees Disc / Prem A mo rt izat io n Ending Balance LA IF 11 ,795 ,699$8,100,000$ 1 14,4 39$-$ -$ 20,0 10,1 38$ US Bank Fixe d Inc 6 ,031 ,760 4,000,000 22,1 31 (3 ,00 0 )5 ,161 10,0 56,0 52 Restricted Investments Accounts opened with US Bank are used to receive District deposits, from which the Trustee (US Bank) pays District bondholders. Semi-annual bond payment dates are April 1st and October 1st. Funds deposited by the District with the trustee in the previous quarter were used to make principal and interest payments to 2020 Revenue Bond holders on October 2nd, 2023. Summary Schedule of US Bank Trustee Accounts The following schedule summarizes activity in the US Bank accounts for the Quarter ended December 31, 2023: 2020A A cco unt s Beg Bal Dist rict Dep o sit s Earnings Transfers Wit hdrawals/ Payment s Ending Balance P ayme nt Fd -$ -$ -$ -$ -$ -$ Int e re st A cct 3 24,9 12 -2,0 73 5,1 7 5 (320,175)11,985 P rincipal A cc t 9 90,0 00 -5,1 75 (5,1 7 5)(990,000)- 2020B A cco unt s Beg Bal Dist rict Dep o sit s Earnings Transfers Wit hdrawals/ Payment s Ending Balance P ayme nt Fd -$ -$ -$ -$ -$ -$ Int e re st A cct 1 61,6 36 ---(161,636)- P rincipal A cc t 2 80,0 00 ---(280,000)- Agenda Item #3d January 24, 20243 Meeting Date: January 24, 2024 Agenda Item #3d Consent Item 1 4 3 0 AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability A. Practice Transparent and Accountable Fiscal Management REVIEW BY OTHERS This agenda item has been reviewed by the Finance Department. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Brian Tompkins Chief Financial Officer ATTACHMENTS 1. Investment Report for the Quarter Ended December 31, 2023 2. Attachment A - CBB Investment Activity Report for Quarter Ended December 31, 2023 EAST VALLEY WATER DISTRICT Investment Activity Quarter Ended December 31, 2023 Activity (Book Value) Purch Units /Maturity Amort Cost Adjusted Cost Matured /Market Date Issuer CUSIP Yield Face Value Date 10/1/2023 Adjustment 10/1/2023 Purchases Called Total Water Sewer Value 10/19/21 US Treasury Note 91282CAZ4 0.375%500,000 11/30/25 495,790.78 485.47 496,276.25 496,276.25 496,276.25 464,315.00 03/31/21 US Treasury Note 9128CBT7 0.750%500,000 03/31/26 497,630.62 196.27 497,826.89 497,826.89 497,826.89 463,885.00 12/11/23 US Treasury Note 91282CJL6 4.875%500,000 11/30/25 - (48.15) (48.15) 501,328.13 501,279.98 501,279.98 505,175.00 12/26/23 US Treasury Note 91282CJS1 4.250%500,000 12/31/25 - - 499,667.63 499,667.63 499,667.63 499,905.00 12/27/23 US Treasury Note UST4326 4.375%600,000 12/15/26 - (25.20) (25.20) 606,562.50 606,537.30 606,537.30 605,862.00 01/21/20 Tenn Valley Authority 880591ER9 2.875%300,000 09/15/24 301,535.19 (403.05) 301,132.14 301,132.14 301,132.14 295,515.00 08/31/22 US Treasury N/B 91282CFG1 3.125%300,000 08/31/24 299,873.69 29.87 299,903.56 299,903.56 299,903.56 296,448.00 05/22/23 US Treasury Note 91282CGX3 3.875%300,000 04/30/25 298,309.32 255.13 298,564.45 298,564.45 298,564.45 297,306.00 06/15/23 US Treasury Bill 912797FU6 5.110%12/14/23 296,811.83 3,188.17 300,000.00 300,000.00 - - - 09/07/23 US Treasury Bill 912797GQ4 100,000 03/07/24 97,673.89 1,354.45 99,028.34 99,028.34 99,028.34 99,060.00 07/30/20 Federal Home Loan Bank 3130AJUN7 0.550%250,000 07/30/24 249,986.69 4.02 249,990.71 249,990.71 249,990.71 243,515.00 08/06/20 Freddie Mac 3134GWMY9 0.625%100,000 08/19/25 100,000.00 100,000.00 100,000.00 100,000.00 94,064.00 09/30/21 Federal Home Loan Bank 3030APAZ8 1.030%200,000 09/30/26 200,000.00 200,000.00 200,000.00 200,000.00 182,964.00 03/30/21 Federal Home Loan Bank 3130ALUF9 1.000%300,000 03/30/26 300,000.00 300,000.00 300,000.00 300,000.00 278,496.00 03/30/21 Federal Home Loan Bank 3130ALPB4 0.800%300,000 05/30/25 300,000.00 300,000.00 300,000.00 300,000.00 285,456.00 03/30/21 Federal Home Loan Bank 3130ALU93 0.750%200,000 06/30/25 200,000.00 200,000.00 200,000.00 200,000.00 189,526.00 09/20/21 Federal Home Loan Bank 3130AKL79 0.250%12/28/23 114,989.56 10.44 115,000.00 115,000.00 - - - 09/30/21 Federal Home Loan Bank 3130AP6M2 1.020%400,000 09/30/26 400,000.00 400,000.00 400,000.00 400,000.00 365,828.00 12/28/23 Federal Home Loan Bank 3130AWLY4 5.125%400,000 06/13/25 - (22.30) (22.30) 403,744.00 403,721.70 403,721.70 403,264.00 12/26/23 Federal Home Loan Bank 3130AYBS4 5.000%500,000 06/26/25 - - 500,000.00 500,000.00 500,000.00 500,300.00 12/27/23 Federal Home Loan Bank 3130AYB39 5.400%500,000 12/22/25 - - 500,000.00 500,000.00 500,000.00 499,985.00 10/18/21 Federal Home Loan Bank 3130AKC95 0.550%200,000 10/29/25 198,877.75 133.89 199,011.64 199,011.64 199,011.64 186,154.00 10/26/21 Federal Home Loan Bank 3130APJ55 1.250%300,000 10/26/26 299,997.44 0.59 299,998.03 299,998.03 299,998.03 275,595.00 10/28/21 Federal Home Loan Bank 3130APLB9 0.850%100,000 10/28/24 100,000.00 100,000.00 100,000.00 100,000.00 96,731.00 11/24/21 Federal Home Loan Bank 3130APWP6 0.600%11/24/23 200,000.00 200,000.00 200,000.00 - - - 11/30/21 Federal Home Loan Bank 3130APUY9 1.000%200,000 02/28/25 200,000.00 200,000.00 200,000.00 200,000.00 192,540.00 11/30/21 Federal Home Loan Bank 3130AQ2H5 1.050%100,000 11/25/24 99,993.86 1.34 99,995.20 99,995.20 99,995.20 96,535.00 08/30/22 Federal Home Loan Bank 3130AT2N6 3.700%250,000 02/28/24 250,000.00 250,000.00 250,000.00 250,000.00 249,315.00 11/23/21 Federal Farm Credit Bank 3133ENEM8 1.430%200,000 11/23/26 200,000.00 200,000.00 200,000.00 200,000.00 184,198.00 12/27/23 Federal Farm Credit Bank 3133EPT21 4.625%400,000 01/27/25 - - 399,704.00 399,704.00 399,704.00 400,028.00 12/18/23 Federal Home Loan Bank 3130AY5AO 5.140%300,000 12/18/25 - - 300,000.00 300,000.00 300,000.00 300,147.00 12/18/23 Federal Home Loan Bank 3130AY5Z5 5.000%500,000 12/18/26 - - 500,000.00 500,000.00 500,000.00 500,125.00 12/20/23 Federal Home Loan Bank 3130AY7M2 5.000%300,000 12/18/26 - - 300,000.00 300,000.00 300,000.00 300,255.00 9,600,000.00 5,701,470.62 5,160.94 5,706,631.56 4,511,006.26 615,000.00 9,602,637.82 7,754,900.61 1,847,737.21 9,352,492.00 Adjusted Cost 12/31/2023 Attachment A Inland Valley Infrastructure Corridor Advancing local infrastructure for the benefit of the Inland Region Inland Valley Infrastructure Corridor - Project Overview •The Inland Valley Infrastructure Corridor Project is a focused effort resulting from years of input and effort by the IVDA and many regional partners •Focuses on infrastructure improvements adjacent to the 3rd and 6th Street corridors in the cities of Highland and San Bernardino •An Environmental Impact Report will be prepared for proposed infrastructure projects in the project area. Inland Valley Infrastructure Corridor – Project Overview •Needs and Benefit •Infrastructure improvements provide solutions to current thoroughfare issues in the area that are experienced by local residents and businesses. The project also demonstrates opportunities to address future needs in the identified area, including: •Water – enhancements to potable water distribution system and use of recycled water •Sewer – improves capacity and upgrades system •Roadways – improves traffic circulation, safety, mobility, and roadway conditions •Stormwater drainage – addresses longstanding flooding issues by improving drainage systems •Utility integration - Efforts to include other utilities/emerging technology that can be integrated concurrently with above infrastructure improvements Projects in the Inland Valley Infrastructure Corridor •Infrastructure improvements in the project area are at various stages of development – planning, in design, under construction, completed, and future projects •Funding secured for current projects; funding will be sought for future projects Project Name Agency Partners Funded By Status Project Cost Project Distance (mi) 3rd Street Drainage Project IVDA, SMBMI EDA Complete $1,440,000.00 0.22 3rd Street Roadway and Infrastructure Improvements SBIAA, SMBMI, City of Highland EDA Completed $3,456,000.00 0.93 3rd Street/5thStreet Corridor Improvement Project SMBMI, City of Highland, IVDA EDA In Construction $11,997,968.00 1.84 Sterling Avenue Upgrade Project IVDA, SMBMI EDA In Design $3,814,391.00 0.01 3rd Street Corridor Project IVDA DOT In Design $3,000,000.00 1.49 Victoria Avenue Storm Drain Improvement (City Creek Channel to 9th Street) Victoria Avenue Roadway Improvement (City Creek Channel to 6th Street) City of Highland SMBMI-IGG SMBMI-CCF DOT In Design $9,450,000.00 0.75 TOTAL $33,158,359.00 5.24 Future City Creek Bypass Improvement 2.80 Future Remaining Roadway Improvements 3.27 Project Name 3rd Street Drainage Project 3rd Street Roadway and Infrastructure Improvements 3rd Street/5th Street Corridor Improvement Project Sterling Avenue Upgrade Project 3rd Street Corridor Project Victoria Avenue Storm Drain Improvement (City Creek Channel to 9th Street) Victoria Avenue Roadway Improvement (City Creek Channel to 6th Street) Future City Creek Bypass Improvement Future Remaining Roadway Improvements Sample Projects Update and Next Steps •IVDA’s technical team developed a project description for the Environmental Impact Report (EIR) •A Notice of Preparation for the EIR was issued on November 30, 2023 and posted with: •OPR-State Clearinghouse •Clerk of Board, San Bernardino County •IVDA website •As part of the environmental process, the public will have the opportunity to provide comment on the project description during the initial public review and comment period (comment period closed on January 16, 2024). Development Update: Highland Development Update: San Bernardino Agenda Item #5a January 24, 20241 Meeting Date: January 24, 2024 Agenda Item #5a Discussion Item 1 4 3 2 Regular Board Meeting with Closed Session TO: Governing Board Members FROM: General Manager SUBJECT: Consider Approval of Fleet Maintenance Agreement with Managed Mobile RECOMMENDATION That the Board of Directors authorize the General Manager/CEO to enter into an Agreement with Managed Mobile for 3 years with two optional 1-year extensions up to $100,000 per year and make di minimis changes to the terms and conditions of the agreement if necessary. BACKGROUND / ANALYSIS The District currently maintains a fleet consisting of trucks, heavy equipment, pool vehicles, and mechanical tools. One staff member is responsible for regular maintenance, emergency breakdowns, and compliance with Department of Transportation and Air Quality guidelines. The District analyzed the most cost-effective methods to perform routine maintenance and service of the District’s fleet and equipment in 2018 and determined the best option was to establish a contract with a fleet maintenance company. This provided the District with the ability to implement a consistent preventative maintenance schedule and minimize fleet down time. The current contract for these services has expired. The District posted an RFP on the District’s website and two vendors provided proposals for the fleet maintenance service. The selection committee reviewed the proposals and determined Managed Mobile, Inc was the most qualified and best value for the District. Managed Mobile, Inc performs maintenance, Department of Transportation (DOT) inspections, scheduled repairs, and emergency breakdown services. They are located in Chino and have previously provided maintenance services for the District.. The contract amount is based on an hourly rate for various levels of service. Work will primarily be performed after normal work hours in order not to impact District operations. The maximum annual amount for routine maintenance and service is $100,000 per year. Repairs and specialized maintenance outside this contract will be performed by District staff or contracted to specialty vendors as needed. Agenda Item #5a January 24, 20242 Meeting Date: January 24, 2024 Agenda Item #5a Discussion Item 1 4 3 2 AGENCY GOALS AND OBJECTIVES IV - Promote Planning, Maintenance and Preservation of District Resources A. Develop Projects and Programs to Ensure Safe and Reliable Services B. Enhance Planning Efforts that Respond to Future Demands REVIEW BY OTHERS This agenda item has been reviewed by the executive managers. FISCAL IMPACT This item is funded in the current fiscal year budget. Future contract years will be subject to approval of the budget by the Board of Directors. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Patrick Milroy Operations Manager ATTACHMENTS EVWD Standard Professional Services Agreement 1 EAST VALLEY WATER DISTRICT AGREEMENT NO. 2024.02 FOR NON-PROFESSIONAL SERVICES WITH MANAGED MOBILE THIS AGREEMENT is made this 1 day of February 2024, by and between the EAST VALLEY WATER DISTRICT, a County Water District organized and operating pursuant to California Water Code Section 30000 et seq. (hereinafter referred to as the “DISTRICT”), and Managed Mobile, a Fleet Maintenance Company (hereinafter referred to as “CONTRACTOR”). RECITALS WHEREAS, the DISTRICT desires to contract with CONTRACTOR to provide services for Fleet Maintenance also per Exhibit “A” (hereinafter referred to as “Project”); and WHEREAS, CONTRACTOR is willing to contract with the DISTRICT to provide such services; and WHEREAS, CONTRACTOR holds itself as duly licensed, qualified, and capable of performing said services; and WHEREAS, this Agreement establishes the terms and conditions for the DISTRICT to retain CONTRACTOR to provide the services described herein for the Project. COVENANTS NOW, THEREFORE, in consideration of the faithful performance of the terms and conditions set forth herein, the parties hereto agree as follows: ARTICLE I ENGAGEMENT OF CONTRACTOR AND AUTHORIZATION TO PROCEED 1.1 ENGAGEMENT: The DISTRICT hereby engages CONTRACTOR, and CONTRACTOR hereby accepts the engagement, to perform certain services described in Section 2.1 of this Agreement for the term set forth in Section 6.7 of this Agreement. 1.2 AUTHORIZATION TO PROCEED: Authorization for CONTRACTOR to proceed with all or a portion of the work described in Section 2.1 of this Agreement will be granted in writing by the DISTRICT as soon as both parties sign the Agreement and all applicable insurance and Non-Professional Agreement for Services Managed Mobile 2 other security documents required pursuant to Section 6.3 of this Agreement are received and approved by the DISTRICT. CONTRACTOR shall not proceed with said work until so authorized by the DISTRICT, and shall commence work immediately upon receipt of the Notice to Proceed. 1.3 NO EMPLOYEE RELATIONSHIP: CONTRACTOR shall perform the services provided for herein as an independent CONTRACTOR, and not as an employee of the DISTRICT. The DISTRICT shall have ultimate control over the work performed for the Project. CONTRACTOR is not to be considered an agent or employee of the DISTRICT for any purpose, and shall not be entitled to participate in any pension plans, insurance coverage, bonus, stock, or similar benefits that the DISTRICT provides for its employees. CONTRACTOR shall indemnify the DISTRICT for any tax, retirement contribution, social security, overtime payment, or workers’ compensation payment, which the DISTRICT may be required to make on behalf of CONTRACTOR or any employee of CONTRACTOR for work performed under this Agreement. ARTICLE II SERVICES OF CONTRACTOR 2.1 SCOPE OF SERVICES: The scope of services to be performed by the CONTRACTOR under this Agreement are described in the Scope of Work attached hereto as Exhibit “A” and incorporated herein by this reference (“Scope of Work”), and shall, where not specifically addressed, include all related services ordinarily provided by the CONTRACTOR under same or similar circumstances and/or otherwise necessary to satisfy the requirements of Section 3.3 of this Agreement. In case of conflict between the terms of this Agreement and the provisions of the Scope of Work, this Agreement shall govern. 2.2 PREVAILING WAGES: In accordance with the provisions of the California Labor Code, CONTRACTOR shall secure the payment of compensation to employees. To the extent required by the California Labor Code, CONTRACTOR shall pay not less than the prevailing rate of per diem wages as determined by the Director, Department of Industrial Relations, and State of California. Copies of such prevailing rate of per diem wages are on file at the DISTRICT’s office, which copies will be made available to any interested party upon request. CONTRACTOR shall post a copy of such determination at each job site. If applicable, CONTRACTOR shall forfeit to the DISTRICT the amount of the penalty set forth in Labor Code Section 1777.7(b), or any subsequent amendments thereto, for each calendar day, or portion thereof, for each worker paid less than the specified prevailing rates for such work or craft in which such worker is employed, whether paid by CONTRACTOR or by any SUBCONTRACTOR. 2.3 HOURS AND WORKING CONDITIONS: The DISTRICT is a public entity in the State of California and is subject to the provisions of the Government Code and the Labor Code of the State. It is stipulated and agreed that all provisions of law applicable Non-Professional Agreement for Services Managed Mobile 3 to public contracts are a part of this Agreement to the same extent as though set forth herein and will be complied with by CONTRACTOR. CONTRACTOR shall comply with all applicable provisions of the California Labor Code relating to working hours and the employment of apprentices on public works projects. CONTRACTOR shall, as a penalty to the DISTRICT, forfeit $25.00 for each worker employed in the execution of this Agreement by CONTRACTOR or by any SUBCONTRACTOR, for each calendar day during which such worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week, unless such worker received compensation for all hours worked in excess of 8 hours at not less than 1½ times the basic rate of pay. ARTICLE III RESPONSIBILITIES OF THE DISTRICT AND OF CONTRACTOR 3.1 DUTIES OF THE DISTRICT: The DISTRICT, without cost to CONTRACTOR, will provide all pertinent information necessary for CONTRACTOR’S performance of its obligations under this Agreement that is reasonably available to the DISTRICT unless otherwise specified in the Scope of Work, in which case the CONTRACTOR is to acquire such information. The DISTRICT does not guarantee or ensure the accuracy of any reports, information, and/or data so provided. To the extent that any reports, information, and/or other data so provided was supplied to the DISTRICT by persons who are not employees of the DISTRICT, any liability resulting from inaccuracies and/or omissions contained in said information shall be limited to liability on behalf of the party who prepared the information for the DISTRICT. 3.2 REPRESENTATIVE OF DISTRICT: The DISTRICT will designate Steven George or Dale Barlow as the person to act as the DISTRICT's representative with respect to the work to be performed under this Agreement. Such person will have complete authority to transmit instructions, receive information, and interpret and define the DISTRICT's policies and decisions pertinent to the work. In the event the DISTRICT wishes to make a change in the DISTRICT's representative, the DISTRICT shall notify the CONTRACTOR of the change in writing. 3.3 DUTIES OF CONTRACTOR: CONTRACTOR shall perform the Project work in such a manner as to fully comply with all applicable professional standards of care, including professional quality, technical accuracy, timely completion, and other services furnished and/or work undertaken by CONTRACTOR pursuant to this Agreement. The CONTRACTOR shall cause all work and deliverables to conform to all applicable federal, state, and local laws and regulations. 3.4 APPROVAL OF WORK: The DISTRICT's approval of work or materials furnished hereunder shall not in any way relieve CONTRACTOR of responsibility for the technical adequacy of its work. Neither the DISTRICT's review, approval or acceptance of, nor payment for any of the services shall be construed to operate as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement. Where approval Non-Professional Agreement for Services Managed Mobile 4 by the DISTRICT is indicated in this Agreement, it is understood to be conceptual approval only and does not relieve the CONTRACTOR of responsibility for complying with all laws, codes, industry standards, and liability for damages caused by negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of the CONTRACTOR or its SUBCONTRACTORs. CONTRACTOR’S obligation to defend, indemnify, and hold harmless the DISTRICT, and its directors, officers, employees and agents as set forth in Section 6.9 of this Agreement also applies to the actions or omissions of the CONTRACTOR or its SUBCONTRACTORs as set forth above in this paragraph. ARTICLE IV PAYMENTS TO CONTRACTOR 4.1 PAYMENT: The DISTRICT will pay CONTRACTOR for work performed under this Agreement, which work can be verified by the DISTRICT, on the basis of the following: CONTRACTOR shall exercise its good faith best efforts to facilitate a full and clear definition of the scope of all assigned work so that the amount set forth in Section 4.3 of this Agreement will cover all tasks necessary to complete the work. The amount set forth in Section 4.3 of this Agreement is the maximum compensation to which CONTRACTOR may be entitled for the performance of services to complete the work for the Project, unless the Scope of Work or time to complete the work is changed by the DISTRICT in writing in advance of the work to be performed there under. Adjustments in the total payment amount shall only be allowed pursuant to Section 6.4 of this Agreement. In no event shall CONTRACTOR be entitled to compensation greater than the amount set forth in Section 4.3 of this Agreement where changes in the Scope of Work or the time for performance are necessitated by the negligence of CONTRACTOR or any SUBCONTRACTOR performing work on the Project. 4.2 PAYMENT TO CONTRACTOR: Payment will be made by the DISTRICT within thirty (30) calendar days after receipt of an invoice from CONTRACTOR, provided that all invoices are complete and product and services are determined to be of sufficient quality by the DISTRICT. CONTRACTOR shall invoice DISTRICT monthly for services performed under this Agreement. In the event that a payment dispute arises between the parties, CONTRACTOR shall provide to the DISTRICT full and complete access to CONTRACTOR'S labor cost records and other direct cost data, and copies thereof if requested by the DISTRICT. 4.3 ESTIMATED CHARGES: The total estimated charges for all work under this Agreement are $100,000 annually and such amount is the cost ceiling as described herein. The total estimated charges stated herein constitute the total amount agreed to. 4.4 COST FOR REWORK: CONTRACTOR shall, at no cost to the DISTRICT, prepare any necessary rework occasioned by CONTRACTOR'S negligent act or omission or otherwise due substantially to CONTRACTOR'S fault. Non-Professional Agreement for Services Managed Mobile 5 ARTICLE V COMPLETION SCHEDULE 5.1 TASK SCHEDULE: The work is anticipated to be completed in accordance with the schedule contained in the Scope of Work. 5.2 TIME OF ESSENCE: CONTRACTOR shall perform all services required by this Agreement in a prompt, timely, and professional manner in accordance with the above schedule. Time is of the essence in this Agreement. ARTICLE VI GENERAL PROVISIONS 6.1 COMPLIANCE WITH FEDERAL, STATE, AND LOCAL LAWS: CONTRACTOR shall at all times observe all applicable provisions of Federal, State, and Local laws and regulations including, but not limited to, those related to Equal Opportunity Employment. 6.2 SUBCONTRACTORS AND OUTSIDE CONTRACTORS: No subcontract shall be awarded by CONTRACTOR if not identified as a SUBCONTRACTOR in its Proposal unless prior written approval is obtained from the DISTRICT. CONTRACTOR shall be responsible for payment to SUBCONTRACTORs used by them to perform the services under this Agreement. If CONTRACTOR subcontracts any of the work to be performed, CONTRACTOR shall be as fully responsible to the DISTRICT for the performance of the work, including errors and omissions of CONTRACTOR’S SUBCONTRACTORs and of the persons employed by the SUBCONTRACTOR, as CONTRACTOR is for the acts and omissions of persons directly employed by the CONTRACTOR. Nothing contained in this Agreement shall create any contractual relationship between any SUBCONTRACTOR of CONTRACTOR and the DISTRICT. CONTRACTOR shall bind every SUBCONTRACTOR and every SUBCONTRACTOR of a SUBCONTRACTOR to the terms of this Agreement that are applicable to CONTRACTOR’S work unless specifically noted to the contrary in the subcontract in question and approved in writing by the DISTRICT. 6.3 INSURANCE: CONTRACTOR shall secure and maintain in full force and effect, until the satisfactory completion and acceptance of the Project by DISTRICT, such insurance as will protect it and the DISTRICT in such a manner and in such amounts as set forth below. The premiums for said insurance coverage shall be paid by the CONTRACTOR. The failure to comply with these insurance requirements may constitute a material breach of this Agreement, at the sole discretion of the DISTRICT. (a) Certificates of Insurance: Prior to commencing services under this Agreement, and in any event no later than ten (10) calendar days after execution of this Agreement, CONTRACTOR shall furnish DISTRICT with Certificates of Insurance and endorsements verifying the insurance coverage required by this Agreement is in full force and effect. The DISTRICT reserves the right to require complete and accurate copies of all insurance policies required under this Agreement. Non-Professional Agreement for Services Managed Mobile 6 (b) Required Provisions: The insurance policies required by this Agreement shall include the following provisions or have them incorporated by endorsement(s): (1) Primary Coverage: The insurance policies provided by CONTRACTOR shall be primary insurance and any self-insured retention and/or insurance carried by or available to the DISTRICT or its employees shall be excess and non-contributory coverage so that any self-insured retention and/or insurance carried by or available to the DISTRICT shall not contribute to any loss or expense under CONTRACTOR’S insurance. (2) Additional Insured: The policies of insurance provided by CONTRACTOR, except Workers' Compensation and Professional Liability, shall include as additional insureds: the DISTRICT, its directors, officers, employees, and agents when acting in their capacity as such in conjunction with the performance of this Agreement. Such policies shall contain a "severability of interests" provision, also known as "Cross liability" or "separation of insured". (3) Cancellation: Each certificate of insurance and insurance policy shall provide that the policy may not be non-renewed, canceled (for reasons other than non- payment of premium) or materially changed without first giving thirty (30) days advance written notice to the DISTRICT, or ten (10) days advance written notice in the event of cancellation due to non-payment of premium. (4) Waiver of Subrogation: The insurance policies provided by CONTRACTOR shall contain a waiver of subrogation against DISTRICT, its directors, officers, employees and agents for any claims arising out of the services performed under this Agreement by CONTRACTOR. (5) Claim Reporting: CONTRACTOR shall not fail to comply with the claim reporting provisions or cause any breach of a policy condition or warranty of the insurance policies required by this Agreement that would affect the coverage afforded under the policies to the DISTRICT. (6) Deductible/Retention: If the insurance policies provided by CONTRACTOR contain deductibles or self-insured retentions, any such deductible or self-insured retention shall not be applicable with respect to the coverage provided to DISTRICT under such policies. CONTRACTOR shall be solely responsible for any such deductible or self-insured retention and the DISTRICT, in its sole discretion, may require CONTRACTOR to secure the payment of any such deductible or self- insured retention by a surety bond or an irrevocable and unconditional letter of credit. (7) CONTRACTOR’S SUBCONTRACTORs: CONTRACTOR shall include all SUBCONTRACTORs as additional insureds under the insurance policies required by this Agreement to the same extent as the DISTRICT or shall furnish separate certificates of insurance and policy endorsements for each SUBCONTRACTOR verifying that the insurance for each SUBCONTRACTOR complies with the same Non-Professional Agreement for Services Managed Mobile 7 insurance requirements applicable to CONTRACTOR under this Agreement. (c) Insurance Company Requirements: CONTRACTOR shall provide insurance coverage through insurers that have at least an "A" Financial Strength Rating and a "VII" Financial Size Category in accordance with the current ratings by the A. M. Best Company, Inc. as published in Best's Key Rating Guide or on said company’s web site. In addition, any and all insurers must be admitted and authorized to conduct business in the State of California and be a participant in the California Insurance Guaranty Association, as evidenced by a listing in the appropriate publication of the California Department of Insurance. (d) Policy Requirements: The insurance required under this Agreement shall meet or exceed the minimum requirements as set forth below: (1) Workers' Compensation: CONTRACTOR shall maintain Workers' Compensation insurance as required by law in the State of California to cover CONTRACTOR’S obligations as imposed by federal and state law having jurisdiction over CONTRACTOR’S employees and Employers' Liability insurance, including disease coverage, of not less than $1,000,000. (2) General Liability: CONTRACTOR shall maintain Comprehensive General Liability insurance with a combined single limit of not less than $1,000,000 per occurrence or claim and $1,000,000 aggregate. The policy shall include, but not be limited to, coverage for bodily injury, property damage, personal injury, products, completed operations and blanket contractual to cover, but not be limited to, the liability assumed under the indemnification provisions of this Agreement. In the event the Comprehensive General Liability insurance policy is written on a "claims made" basis, coverage shall extend for two years after the satisfactory completion and acceptance of the Project by DISTRICT. (3) Automobile Liability: CONTRACTOR shall maintain Commercial Automobile Liability insurance with a combined single limit for bodily injury and property damage of not less than $1,000,000 each occurrence for any owned, hired, or non-owned vehicles. 6.4 CHANGES IN SCOPE OR TIME: If the DISTRICT requests a change in the Scope of Work or time of completion by either adding to or deleting from the original scope or time of completion, an equitable adjustment shall be made and this Agreement shall be modified in writing accordingly. CONTRACTOR must assert any claim for adjustment under this clause in writing within thirty-(30) calendar days from the date of receipt from CONTRACTOR of the notification of change unless the DISTRICT grants a further period of time before the date of final payment under this Agreement. 6.5 NOTICES: All notices to either party by the other shall be made in writing and delivered or mailed to such party at their respective addresses as follows, or to other such address as either party may designate, and said notices shall be deemed to have been made when delivered or, if mailed, five (5) days after mailing. Non-Professional Agreement for Services Managed Mobile 8 To DISTRICT: East Valley Water District 31111 Greenspot Road Highland, CA 92346 Attn: Michael Moore, General Manager/CEO To CONTRACTOR: Managed Mobile 1901 Nancita Circle Placentia, CA 92870 Attn: Paul Rygalski 6.6 CONTRACTOR'S ASSIGNED PERSONNEL: CONTRACTOR designates Brent Dunnam to have immediate responsibility for the performance of the work and for all matters relating to performance under this Agreement. Substitution of any assigned personnel shall require the prior written approval of the DISTRICT. If the DISTRICT determines that a proposed substitution is not acceptable, then, at the request of the DISTRICT, CONTRACTOR shall substitute with a person acceptable to the DISTRICT. 6.7 TERMINATION: (a) If the engagement of CONTRACTOR is not extended by the mutual written consent of the DISTRICT and CONTRACTOR, then this Agreement shall expire on the latest date set forth in the schedule contained in the Scope of Work for completion of tasks for the Project. (b) Notwithstanding the above, the DISTRICT may terminate this Agreement or abandon any portion of the Project by giving ten (10) days written notice thereof to CONTRACTOR. CONTRACTOR may terminate its obligation to provide further services under this Agreement upon thirty (30) calendar days written notice only in the event of substantial failure by the DISTRICT to perform in accordance with the terms of this Agreement through no fault of the CONTRACTOR. (c) In the event of termination of this Agreement or abandonment of any portion of the Project, the DISTRICT shall be immediately given title and possession of all original drawings and other documents developed for the Project, if any, and the sole right and remedy of CONTRACTOR shall be to receive payment for all amounts due and not previously paid to CONTRACTOR for services completed or in progress in accordance with the Agreement prior to such date of termination. If termination occurs prior to completion of any task for which payment has not been made, the fee for services performed during such task shall be based on an amount mutually agreed to by the DISTRICT and CONTRACTOR. Such payments available to the CONTRACTOR under this paragraph shall not include costs related to lost profit associated with the expected completion of the work or other such payments relating to the benefit of this Agreement. Non-Professional Agreement for Services Managed Mobile 9 6.8 ATTORNEYS’ FEES: In the event that either the DISTRICT or CONTRACTOR brings an action or proceeding for damages for an alleged breach of any provision of this Agreement, to interpret this Agreement or determine the rights of and duties of either party in relation thereto, the prevailing party shall be entitled to recover as part of such action or proceeding all litigation, arbitration, mediation and collection expenses, including witness fees, court costs, and reasonable attorneys' fees. Such fees shall be determined by the Court in such litigation or in a separate action brought for that purpose. Mediation will be attempted if both parties mutually agree before, during, or after any such action or proceeding has begun. INDEMNITY: (a) CONTRACTOR shall defend, indemnify and hold DISTRICT, including its directors, officers, employees and agents, harmless from and against any and all claims, demands, causes of action, suits, debts, obligations, liabilities, losses, damages, costs, expenses, attorney’s fees, awards, fines, settlements, judgments or losses of whatever nature, character, and description, with respect to or arising out of the work to be performed under this Agreement, including without limitation, any and all such claims, demands, causes of action, suits, debts, obligations, liabilities, losses, damages, costs, expenses, attorney’s fees, awards, fines, settlements, judgments or losses of whatever nature, character, and description, arising by reason of death or bodily injury to one or more persons, including the employees of CONTRACTOR; injury to property of any kind, including loss of use; or economic damages of any kind, caused by, or arising out of, any alleged or actual act or omission, regardless of whether such act or omission is active or passive, by CONTRACTOR, any of CONTRACTOR’S SUBCONTRACTORs or DISTRICT, including their respective directors, officers, employees, agents and assigns, excepting only such matters arising from the sole negligence or willful misconduct of the DISTRICT. (b) CONTRACTOR shall defend, indemnify and hold DISTRICT, including its directors, officers, employees and agents, harmless from and against any and all claims, demands, causes of action, suits, debts, obligations, liabilities, losses, damages, costs, expenses, attorney’s fees, awards, fines, settlements, judgments or losses of whatever nature, character, and description, with respect to or arising out of any infringement or alleged infringement of any patent, copyright or trademark and arising out of the use of any equipment or materials furnished under this Agreement by the CONTRACTOR or CONTRACTOR’S SUBCONTRACTORs, including their respective directors, officers, employees, agents and assigns, or out of the processes or actions employed by, or on behalf of, the CONTRACTOR or CONTRACTOR’S SUBCONTRACTORs, including their respective directors, officers, employees, agents and assigns, in connection with the performance of services under this Agreement. CONTRACTOR shall have the right, in order to avoid such claims or actions, to substitute at its expense non-infringing equipment, materials or processes, or to modify at its expense such infringing equipment, materials, and processes so they become non-infringing, provided that such substituted and modified equipment, Non-Professional Agreement for Services Managed Mobile 10 materials, and processes shall meet all the requirements and be subject to all the provisions of this Agreement. (c) CONTRACTOR shall defend, indemnify and hold DISTRICT, including its directors, officers, employees and agents, harmless from and against any and all claims, demands, causes of action, suits, debts, obligations, liabilities, losses, damages, costs, expenses, attorney’s fees, awards, fines, settlements, judgments or losses of whatever nature, character, and description, with respect to or arising out of any breach by CONTRACTOR or CONTRACTOR’S SUBCONTRACTORs, including their respective directors, officers, employees, agents and assigns, of the aforesaid obligations and covenants, and any other provision or covenant of this Agreement. (d) It is the intent of the parties to this Agreement that the defense, indemnity and hold harmless obligation of CONTRACTOR under this Agreement shall be as broad and inclusive as may be allowed under California Civil Code §§ 2778 through 2784.5, or other similar state or federal law. 6.9 SAFETY: CONTRACTOR shall perform the work in full compliance with applicable State and Federal safety requirements including, but not limited to, Occupational Safety and Health Administration requirements. (a) CONTRACTOR shall take all precautions necessary for the safety of, and prevention of damage to, property on or adjacent to the Project site, and for the safety of, and prevention of injury to, persons, including DISTRICT’s employees, CONTRACTOR’S employees, and third persons. All work shall be performed entirely at CONTRACTOR'S risk. CONTRACTOR shall comply with the insurance requirements set forth in Section 6.3 of this Agreement. (b) CONTRACTOR shall also furnish the DISTRICT with a copy of any injury prevention program established for the CONTRACTOR’S employees pursuant to Labor Code Section 6401.7, including any necessary documentation regarding implementation of the program. CONTRACTOR hereby certifies that its employees have been trained in the program, and procedures are in place to train employees whenever new substances, processes, procedures, or equipment are introduced. CONTRACTOR shall demonstrate compliance with Labor Code Section 6401.7 by maintaining a copy of its Injury and Illness Prevention Plan at the Project site and making it available to the DISTRICT. 6.10 EXAMINATION OF RECORDS: All original drawings, specifications, reports, calculations, and other documents or electronic data developed by CONTRACTOR for the Project shall be furnished to and become the property of the DISTRICT. CONTRACTOR agrees that the DISTRICT will have access to and the right to examine any directly pertinent books, documents, papers, and records of any and all of the transactions relating to this Agreement. 6.11 INTEGRATION AND AMENDMENT: This Agreement contains the entire understanding between the DISTRICT and CONTRACTOR as to those matters contained herein. No other Non-Professional Agreement for Services Managed Mobile 11 representations, covenants, undertakings or other prior or contemporaneous agreements, oral or written, respecting those matters, which are not specifically incorporated herein, may be deemed in any way to exist or to bind any of the parties hereto. Each party acknowledges that it has not executed this Agreement in reliance on any promise, representation or warranty not set forth herein. This Agreement may not be amended except by a writing signed by all parties hereto. 6.12 ASSIGNMENT: Neither party shall sign or transfer its interest in this Agreement without written consent of the other party. All terms, conditions, and provisions of this Agreement shall inure to and shall bind each of the parties hereto, and each of their respective heirs, executors, administrators, successors, and assigns. 6.13 GOVERNING LAW: This Agreement shall be construed as if it was jointly prepared by both parties hereto, and any uncertainty or ambiguity contained herein shall not be interpreted against the party drafting same. This Agreement shall be enforced and governed by the laws of the State of California. If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state court situated in the County of San Bernardino, State of California, or in a federal court within rem jurisdiction over the Project. 6.14 HEADINGS: Article and Section headings in this Agreement are for convenience only and are not intended to be used in interpreting or construing the terms, covenants, and conditions of this Agreement. 6.15 PARTIAL INVALIDITY: If any term, covenant, condition, or provision of this Agreement is found by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of the provisions hereof shall remain in full force and effect, and shall in no way be affected, impaired, or invalidated thereby. 6.16 EFFECT OF DISTRICT’S WAIVER: Any failure by the DISTRICT to enforce any provision of this Agreement, or any waiver thereof by the DISTRICT, shall not constitute a waiver of its right to enforce subsequent violations of the same or any other terms or conditions herein. 6.17 AUTHORITY: The individuals executing this Agreement represent and warrant that they have the legal capacity and authority to sign this Agreement on behalf of and to so bind their respective legal entities. Non-Professional Agreement for Services Managed Mobile 12 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first written above. CONTRACTOR DISTRICT By:_____________________________ By:_____________________________ Paul Rygalski, President Michael Moore, General Manager/CEO Managed Mobile East Valley Water District Non-Professional Agreement for Services Managed Mobile 13 EXHIBIT A SCOPE OF WORK Service Price Proposal Service Description Pricing Hourly or Flat Fee? Labor Rate $152*Hourly Overtime Rate and Hours $152*Hourly Annual Rate Increase 5%*% Increase of hourly rate Annual Inspection $190*Flat Labor (PM-A)$114* (truck) $38* (trailer) Flat Labor (PM-B)$114 - $266* + Filters & Fluids Range depends on truck size Labor (PM-C)N/A Diesel Engine Opacity Inspections $152*Flat Bi-annual Emissions Inspection $152*Flat (*) – Pricing subject to change b)Fee / Cost Proposal: Fee / Cost Amount / Details Hourly Rate $152* Hazardous Waste + Material Fee $ 29.50* # of onsite technicians 17 technicians 15 admins (not onsite) Specialty Equipment Fully equipped, “state of the art” mobile service vehicles. See further details below. (*) Pricing subject to change Non-Professional Agreement for Services Managed Mobile 14 Additional Details for Specialty Equipment: Most of our techs are equipped with both mig and arc welders to perform heavy steel welding, thin steel welding and Aluminum welding. We also carry Robinair AC machines to fully service and diagnose all R143 systems. We have Multiple Engine, transmissions, ABS Diag equip EX Cummins Insite and Quickserve, Detroit Diagnostic link, Paccar Davie4, Volvo techtool, Isuzu IDSS, Maxxfoce and International, Ford ISD, Eton road ranger, Allisson Transmissions, Bendix, Wabco, Autel for smaller units. We are fully equipped with a 22-ton floor jack and 4-22ton jack stands with wide plat forms and anti-skid plates for uneven or slick terrain. We have a 3 ton floor jack with 2- 7ton stans and 2-4 ton stands for lighter vehicles and trailers. We are fully equipped to perform most repairs with the exception of in frames and rebuilds. We provide a Mobile alternative to repair units on site quicker than your average dealer. We do most trailer repairs consisting of suspension, brakes, frame welding, ABS, Roof patching, door replacement, floor patch repairs, electrical repair and diag. c)Staffing: Job Function Anticipated Hours (Available) Qualifications Summary Certification Advanced Technician 6:30am – 5pm 5 years’ experience ASE, AC, BIT, DOT, CCDET, Brakes Advanced Technician 6:30am – 5pm 6 years’ experience ASE, AC, BIT, DOT, Brakes, Welding Advanced Technician 6:30am – 5pm 15 years’ experience ASE, AC, BIT, DOT, CCDET, Brakes Advanced Technician 6:30am – 5pm 3 years’ experience ASE, AC, BIT, DOT, Brakes Advanced Technician 6:30am – 5pm 6 years’ experience BIT, DOT, Brakes Non-Professional Agreement for Services Managed Mobile 15 Job Function Anticipated Hours (Available) Qualifications Summary Certification Advanced Technician 6:30am – 5pm 7 years’ experience ASE, AC, BIT, DOT, Brakes Advanced Technician 6:30am – 5pm 7 years’ experience ASE, BIT, DOT, Brakes Advanced Technician 6:30am – 5pm 7 years’ experience ASE, AC, BIT, DOT, Brakes Apprentice Technician 3pm – 1am 1 year experience BIT, DOT, Brakes, CCDET Apprentice Technician 3pm – 1am 1 year experience BIT, DOT, Brakes Apprentice Technician 3pm – 1am 1 year experience BIT, DOT, Brakes Apprentice Technician 3pm – 1am 1 year experience BIT, DOT, Brakes Apprentice Technician 3pm – 1am 1 year experience BIT, DOT, Brakes Apprentice Technician 3pm – 1am 3 months experience Apprentice Technician 3pm – 1am 6 months experience Apprentice Technician 3pm – 1am 2 months experience Apprentice Technician 3pm – 1am 6 months experience d)Emergency/After Hours Contact: Operating Hours (5am – 5pm PST)Office 888-633-0250 Client Service Coordinator (15 team members) After Hours Office 888-633-0250 – Push 5 (On Call) On Call Team Member Non-Professional Agreement for Services Managed Mobile 16 e)Subcontracting: Subvendor Name Type of Work A-Plus Mobile Mobile repair Reliable Road Service Mobile repair Toro Towing Tow Service NTS Tire Service f)Roadside Assistance: Our team in the office and after hours can assist with coordinating roadside service for your fleet. During Operating Hours (5am – 5pm PST) Office 888-633-0250 Client Service Coordinator (15 team members) After Hours Office 888-633-0250 – Push 5 (On Call) On Call Team Member g)ASE Certified Supervisor: ▪Darin Rickard our National Service Manager can act as liaison to the district representative. ▪Team Field Service Supervisor, ASE Master Cameron Gutierrez, will to perform quality assurance checks on his team regularly to ensure the highest quality work is being performed on our clients vehicles. h)Bureau of Automotive Repair License: ▪Bureau of Automotive Repair License – N/A, Managed Mobile does not provide automotive repair services to the general public. ▪Current City of Highland Business License must be obtained.- Managed Mobile will obtain upon award of contract for 2024 contract year. Non-Professional Agreement for Services Managed Mobile 17 i)Air Resource Board (ARB): ▪Managed Mobile EPA ID#: CAL000397139 j)Location: Corporate headquarters and home base of provider must be within a 45-mile radius of the District’s Fleet Division located at 31111 Greenspot Rd., Highland, CA 92346. Mobile Truck Maintenance Service ▪Inland Empire - 5950 Freedom Drive, Chino, CA 91710 Orange County (HQ) - 1901 Nancita Circle, Placentia, Agenda Item #5b January 24, 20241 Meeting Date: January 24, 2024 Agenda Item #5b Discussion Item Regular Board Meeting with Closed Session TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Consider Rescission of Administrative Policy - Section 9 - COVID Policies and Protocols and Adoption of Policy 6.13 - COVID-19 Prevention Program RECOMMENDATION That the Board of Directors approve the removal of Section 9: COVID-19 Policies and Protocols, from the Administrative Policies & Programs Manual, and adopt Policy 6.13 COVID-19 Prevention Program, under Section 6: Workplace and Building Standards BACKGROUND / ANALYSIS East Valley Water District is committed to maintaining a safe and healthy environment for staff and customers. When the COVID-19 Pandemic was declared, staff initially created previous Policy 6.13 – COVID-19 Workplace Protocol, which was approved by the Board of Directors on March 25, 2020. As the Pandemic continued to evolve, federal, state, and local health department regulations became much more prescriptive. The District maintained compliance with these regulations by adopting Section 9: COVID-19 Policies and Protocols, of the Administrative Policies & Programs Manual on July 22, 2020. This section included several policies which were very specific to COVID-19 protocols for cleaning and disinfecting, social distancing, face coverings, testing, and more. The policies and protocols adopted in Section 9 replaced previous Policy 6.13. On February 3, 2023, the Division of Occupational Safety and Health (DOSH) Non- Emergency COVID-19 prevention regulations went into effect, and on May 11, 2023, the U.S. Department of Health and Human Services declared the COVID-19 public health emergency officially over. With the Non-Emergency regulations in effect, and the Pandemic officially over, staff evaluated current District COVID policies, and found that they were excessive in comparison to the more current Non-Emergency regulations. Staff determined that a COVID-19 Prevention Program which incorporated all elements of the Non-Emergency regulations would be better suited for the District moving forward. If adopted by the Board of Directors, Policy 6.13, COVID-19 Prevention Program, will make it easier for the District to provide consistent protections to staff and allow for flexibility if changes are made to COVID-19 guidance in the future. Policy 6.13 also includes a new form titled COVID-19 Case Investigation Form (attached), which will Agenda Item #5b January 24, 20242 Meeting Date: January 24, 2024 Agenda Item #5b Discussion Item offer staff a useful template to record and retain COVID-19 case information. If adopted, Policy 6.13, COVID-19 Prevention Program, will replace Section 9: COVID- 19, and all of the section’s related policies. AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability B. Utilize Effective Communication Methods III - Deliver Public Service With Purpose While Embracing Continuous Growth A. Advance Emergency Preparedness Efforts REVIEW BY OTHERS This agenda item has been reviewed by Administration. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Kerrie Bryan Director of Administrative Services ATTACHMENTS Policy 6.13 COVID-19 Case Investigation Form EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: COVID-19 Prevention Program Original Approval Date: Last Revised: Policy No: 6.13 Page 1 of 13 Purpose The Division of Occupational Safety and Health (“DOSH”) recognizes that COVID-19 constitutes a workplace hazard. The purpose of this policy is to establish a COVID-19 Prevention Program (“CPP”), to provide direction for implementing and maintaining the CCP, and the guidelines under which it will operate to provide East Valley Water District (District) employees a healthy and safe workplace as required under the California Occupational Safety and Health Act and associated regulations. This Program has been updated to comply with the Non-Emergency COVID-19 prevention regulation, which took effect on February 3, 2023, and will remain in effect through February 3, 2025, with the recordkeeping requirements in effect for one additional year through February 3, 2026. Nothing in this CPP precludes the District from complying with federal, state, or local laws, public health orders, or guidance that may recommend or require that the District adopt and implement measures that are more prescriptive and/or restrictive than those that are provided herein. Responsibility The Human Resources/Risk and Safety Department has overall responsibility for implementing the provisions of the CPP in the workplace. In addition, all managers and supervisors are responsible for implementing and maintaining the CPP in their assigned work areas and for ensuring employees receive answers to questions about the program. All employees are responsible for using safe work practices; following all directives, policies and procedures; and assisting in maintaining a safe work environment. Definitions For the purposes of the CPP, the following definitions shall apply: “Close Contact” means sharing the same indoor space as a COVID-19 positive employee for a cumulative total of 15 minutes or more over a 24-hour period during the infectious period. EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: COVID-19 Prevention Program Original Approval Date: Last Revised: Policy No: 6.13 Page 2 of 13 “COVID-19” means the disease caused by severe acute respiratory syndrome coronavirus 2 (“SARS-CoV-2”). “COVID-19 Positive Employee” means an employee who either: (1) Has a positive COVID-19 Test; (2) Is subject to COVID-19-related order to isolate issued by a local or state health official; (3) Has a positive COVID-19 diagnosis from a licensed health care provider; or (4) Has died due to COVID-19, in the determination of a local health department or per inclusion in the COVID-19 statistics of a county. “COVID-19 Hazard” means potentially infectious material that may contain SARS-CoV-2, the virus that causes COVID-19. Potentially infectious materials include airborne droplets, small particle aerosols, and airborne droplet nuclei, which most commonly result from a person or persons exhaling, talking or vocalizing, coughing, or sneezing, or from procedures performed on persons which may aerosolize saliva or respiratory tract fluids. “COVID-19 Symptoms” means one of the following: (1) fever of 100.4 degrees Fahrenheit or higher or chills; (2) cough; (3) shortness of breath or difficulty breathing; (4) fatigue; (5) muscle or body aches; (6) headache; (7) new loss of taste or smell; (8) sore throat; (9) congestion or runny nose; (10) nausea or vomiting; or (11) diarrhea, unless a licensed health care professional determines the person’s symptoms were caused by a known condition other than COVID-19. “COVID-19 Test” means a test for SARS-CoV-2 that is: (1) Cleared, approved, or authorized, including in an Emergency Use Authorization (“EUA”), by the United States Food and Drug Administration (“FDA”) to detect current infection with the SARS-CoV-2 virus (e.g., a viral test); and (2) Administered in accordance with the authorized instructions. (3) To meet return-to-work criteria, a COVID-19 test may be both self-administered and self-read if the test result can be independently verified (e.g., the employee can provide a time-stamped photograph of the test result). “Exposed Group” means all employees at a work location, working area, or a common area at work where a COVID-19 positive employee was present at any time during the infectious period. Common areas at work include bathrooms, walkways, hallways, aisles, break or eating areas, and waiting areas. However, places where employees momentarily pass through, without congregating, is not a work location, working area, or a common area at work. EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: COVID-19 Prevention Program Original Approval Date: Last Revised: Policy No: 6.13 Page 3 of 13 “Face Covering” means a surgical mask, a medical procedure mask, a respirator worn voluntarily, or a tightly woven fabric or non-woven material of at least two layers that completely covers the nose and mouth and is secured to the head with ties, ear loops, or elastic bands that go behind the head. If gaiters are worn, they shall have two layers of fabric or be folded to make two layers. A face covering is a solid piece of material without slits, visible holes, or punctures, and must fit snugly over the nose, mouth, and chin with no large gaps on the outside of the face. A face covering may be clear or cloth with a clear plastic panel that otherwise meet this definition. A face covering does not include a scarf, ski mask, balaclava, bandana, turtleneck, collar, or single layer of fabric. “Infectious Period” means the following time period, unless otherwise defined by CDPH regulation or order: (1) For COVID-19 positive employees who develop COVID-19 Symptoms: The exclusion period from work is a minimum of 24 hours from the day of the symptom onset. From two (2) days before the date of symptom onset until after 24 hours have passed with no fever, without the use of fever-reducing medications, and symptoms have improved. A person with COVID-19 may return to work if the following conditions are satisfied: (1) 24 hours have passed with no fever-reducing medications; and (2) their symptoms are mild and improving. (2) For COVID-19 positive employees who never develop COVID-19 Symptoms: From two (2) days before the positive specimen collection date there is no infectious period for the purpose of isolation or exclusion. If symptoms develop, the criteria above will apply. “Worksite,” for the limited purposes of COVID-19 prevention regulations only, means the building, facility, outdoor area, or other location where a COVID-19 positive employee was present during the infectious period. Program A. District Recognizes COVID-19 as a Potential Work-Related Hazard An employee is potentially exposed to COVID-19 Hazards when near other persons, whether or not the employee is performing an assigned work task. The District will treat all persons as potentially infectious, regardless of symptoms, vaccination status, or negative COVID-19 Test results. COVID-19 shall be considered a hazard specific to an employee’s job assignments and job duties if those assignments and/or duties bring the employee near other persons. EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: COVID-19 Prevention Program Original Approval Date: Last Revised: Policy No: 6.13 Page 4 of 13 B. Measures Adopted by the District to Prevent COVID-19 Transmission and to Identify and Correct COVID-19 Hazards at District Worksites and Facilities The District recognizes that COVID-19 is an airborne infectious disease and treats it as such. When determining measures to prevent COVID-19 transmission and to identify and correct COVID-19 Hazards, the District reviews applicable orders and guidance related to COVID-19 from the CDPH, DOSH and the local health department in San Bernardino County. The District adopted the following measures to prevent COVID-19 transmission and to identify and correct COVID-19 Hazards at District Worksites and facilities: (1) The District investigates COVID-19 illness at the workplace; (2) The District effectively responds to COVID-19 Cases at the workplace; (3) The District makes COVID-19 tests available at no cost to employees who had a Close Contact COVID-19 exposure; (4) The District provides notice of COVID-19 positive employees; (5) The District provides Face Coverings to all employees and requires that such Face Coverings are worn when required by regulation or order from the CDPH or local health department; (6) The District ensures adequate ventilation; (7) The District follows all applicable aerosolizing procedures; (8) The District keeps adequate records and completes all required reports; (9) The District complies with all orders promulgated by the Division of Occupational Safety and Health. C. Employee Training and Instruction The District will provide employees training and instruction on COVID-19 in the following circumstances: (1) When this CPP is adopted or updated; (2) To all new employees; EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: COVID-19 Prevention Program Original Approval Date: Last Revised: Policy No: 6.13 Page 5 of 13 (3) To all employees given new job assignments for which training has not previously been received; (4) Whenever new substances, processes, procedures or equipment are introduced to the workplace and represent a new hazard; (5) Whenever the District is made aware of a new or previously unrecognized hazard; and (6) For supervisors to familiarize themselves with the safety and health hazards to which employees under their immediate direction and control may be exposed. D. District Procedure for Investigating COVID-19 Illness At District Workplaces 1. Investigation of COVID-19 Positive Cases In the event of a COVID-19 positive employee, the District will undertake the following steps to investigate: (1) Determine the day and time the positive employee was last present at the workplace; (2) Determine, to the extent possible, the date of the positive COVID-19 Test(s) and/or diagnosis; and (3) Determine the date the positive employee first experienced one (1) or more COVID-19 Symptoms, if any were experienced. The District will also collect the following information for positive employees: (1) The employee's name; (2) The employee’s contact information; (3) The employee’s job title; (4) The location where the employee worked; (5) The date of the employee’s last day at the workplace; and (6) The date of the employee’s positive COVID-19 Test and/or COVID- 19 diagnosis. EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: COVID-19 Prevention Program Original Approval Date: Last Revised: Policy No: 6.13 Page 6 of 13 The District will also collect the following information for COVID-19 Close Contacts: (1) The employee’s name; (2) The employee’s contact information; and (3) The date upon which the District provided the employee notice of the Close Contact. 2. Identification of and Response to Employees with COVID- 19 Symptoms The District will identify and respond to persons with COVID-19 Symptoms at the workplace. The District encourages employees to report COVID-19 Symptoms and to stay home when ill. E. District Method or Procedure for Responding to a COVID-19 Case in the Workplace 1. Exclusion of COVID-19 Positive Employees from the Workplace The District will immediately exclude from the workplace all positive employees and, in the event of an outbreak, all employees within the Exposed Group who had Close Contact with a positive employee. The District will not allow positive employees to return to work unless and until they satisfy the following requirements: (1) Positive employees who do not develop COVID-19 Symptoms shall not return to work during their Infectious Period; (2) Positive employees who develop COVID-19 Symptoms shall not return to work during the shorter of the following: (1) the Infectious Period; or (2) through 10 days after the onset of symptoms and at least 24 hours have passed since a fever of 100.4 degrees Fahrenheit or higher has resolved without the use of fever-reducing medication. The above requirements shall apply regardless of whether an employee has previously been excluded from the workplace or the District took other precautions in response to an employee’s Close Contact or membership in an exposed group. EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: COVID-19 Prevention Program Original Approval Date: Last Revised: Policy No: 6.13 Page 7 of 13 The District will provide the positive employee information regarding COVID-19 related benefits to which the employee may be entitled under applicable federal, state, or local laws. The District will provide the employee information on any benefits available under legally mandated sick leave, if applicable, workers’ compensation law, local government requirements, and the District’s leave policies. 2. Requirement that a COVID-19 Positive Employee Wears a Face Covering Regardless of the employee’s vaccination status, previous infection, or lack of COVID-19 symptoms, a positive employee shall wear a Face Covering in the workplace until 10 days have passed since the date that COVID-19 Symptoms began or, if the positive employee did not present COVID-19 Symptoms, from the date of their first positive COVID-19 Test. However, masks may be removed sooner than day 10 if two sequential negative tests results are received one day apart. 3. Responding to Employees Who Had a Close Contact The District reviews current CDPH guidance for employees who had a Close Contact, including guidance regarding required or recommended quarantines and other measures intended to reduce the transmission of COVID-19. The District will provide any employee who had a Close Contact and must be excluded from the workplace information regarding COVID-19-related benefits to which the employee may be entitled under applicable federal, state, or local laws. The District will provide the employee information on any benefits available under legally mandated sick leave, if applicable, workers’ compensation law, local government requirements, and the District’s leave policies. 4. The District’s Observance of Adherence to Isolation, Quarantine and Exclusion Orders If an order to isolate, quarantine, or exclude an employee is issued by a local or state health official, the District will not allow any employee who is subject to such order to report to a District workplace until the employee satisfies the isolation or quarantine requirements or the order is lifted. If no violations of local or state health official orders for isolation, quarantine, or exclusion would result, the District may request that DOSH allow employees to return to work on the basis that the removal of an employee would create undue risk to a community's health and safety. EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: COVID-19 Prevention Program Original Approval Date: Last Revised: Policy No: 6.13 Page 8 of 13 In such cases, the District would implement effective control measures in order to prevent the transmission of COVID-19 in the workplace, including isolating the employee at the workplace. F. Testing of Close Contacts The District makes COVID-19 Tests available at no cost to all employees who had a Close Contact COVID-19 exposure at a District Worksite. The District will offer such employees COVID-19 Tests during paid time, whether during the employee’s regular work schedule or otherwise, and will provide compensation for the time that the employee spends waiting for and being tested. G. Notice of COVID-19 Positive Cases 1. Notice to Close Contacts 2. Notice of Workplace Exposures When Labor Code section 6409.6 or any successor law is in effect, in the event of a workplace COVID-19 exposure, the District will provide notice to employees and the employers of independent contractors who were present at the Worksite at the same time as the COVID-19 Case. The District will provide such notice in a form readily understandable to employees, as required by Labor Code section 6409.6. When Labor Code section 6409.6 or any successor law is in effect, in the event of a workplace COVID-19 exposure, the District will provide notice to the authorized representative, if any, of the positive employee and of any employee who had a workplace COVID-19 exposure as a result of the positive employee. H. Face Coverings 1. General Face Covering Requirements The District provides Face Coverings to all employees and requires that such Face Coverings are worn when required by regulation or order from the CDPH or local health department. When a CDPH regulation or order requires Face Coverings indoors, the District will require employees to wear Face Coverings in vehicles, unless expressly provided that Face Coverings need not be worn in such circumstances. The District requires that employees’ Face Coverings be clean, undamaged and worn over both the nose and mouth. EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: COVID-19 Prevention Program Original Approval Date: Last Revised: Policy No: 6.13 Page 9 of 13 The District allows employees to use face shields to supplement, not supplant, Face Coverings. 2. Limited Exceptions to Face Covering Requirements The District will not require that employees wear Face Coverings when the use of Face Coverings is required as a result of a regulation or order from the CDPH or local health department during the following circumstances: (1) When an employee is alone in a room (e.g., alone in an office or another space with walls that extend from the floor to the ceiling and a door that may be closed in order to close the space to others) or vehicle; (2) While the employee is eating and drinking at the workplace, provided that employees are at least six (6) feet apart and that the District has maximized the supply of outside or filtered air to the area. (3) If the employee cannot wear Face Coverings due to a medical or mental health condition or disability, or because the employee is hearing-impaired or is communicating with a hearing-impaired person. In such a circumstance, the employees shall wear an effective non-restrictive alternative, such as a face shield with a drape on the bottom, if the condition or disability permits it. (4) While the employee is performing specific tasks which cannot feasibly be performed with a Face Covering. This exception is limited to the time period in which the employees is actually performing the task. If an employee is not wearing a Face Covering pursuant to the exceptions in subsections (4) and (5), above, the District will assess COVID-19 Hazards and take action as necessary based on General Industry Safety Orders. 3. The District Will Not Prevent or Discourage Employees from Wearing Face Coverings The District will not prevent or discourage any employee from wearing a Face Covering when the use of such a Face Covering is not required by a regulation or order from the CDPH or local health department. EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: COVID-19 Prevention Program Original Approval Date: Last Revised: Policy No: 6.13 Page 10 of 13 Notwithstanding the above, the District may prevent an employee from wearing a Face Covering if the use of such Face Covering would create a safety hazard. I. Ventilation 1. Ventilation of Indoor Workplaces The District will monitor and review CDPH and DOSH guidance regarding ventilation for indoor workplaces, including, but not limited to, the “Interim Guidance for Ventilation, Filtration, and Air Quality in Indoor Environments.” The District will evaluate whether current indoor ventilation is adequate in order to reduce the risk of transmission of SARS-CoC-2 if a COVID-19 Case enters the workplace. Where such indoor ventilation is not adequate, the District will implement changes as necessary to provide adequate ventilation. 2. Maximization of Outdoor Air in Vehicles The District will require that employees who use vehicles for work-related purposes maximize the supply of outside air inside the vehicle to the extent feasible, except when doing so would cause a hazard to employees or expose them to inclement weather. 3. District Compliance with the Regulatory Requirements regarding Mechanical Ventilation Systems, including Mechanically Driven Heating, Ventilating and Air Conditioning (“HVAC”) Systems The District will review and comply with relevant requirements provided for at Title 8, Section 5142 and 5143 concerning “Mechanically Driven Heating, Ventilating and Air Conditioning (“HVAC”) Systems to Provide Minimum Building Ventilation” and “General Requirements of Mechanical Ventilation Systems,” respectively. 4. Ventilation During and After a Workplace COVID-19 Outbreak In the event of a workplace COVID-19 outbreak, the District will comply with the ventilation requirements below: For the purpose of determining whether there exists an “outbreak,” the District will consider an “outbreak” to mean three (3) or more employee COVID-19 Cases within an exposed group who have visited the Worksite during their Infectious EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: COVID-19 Prevention Program Original Approval Date: Last Revised: Policy No: 6.13 Page 11 of 13 Period during any 14-day period. The District will use this definition unless a CDPH regulation or order defines the term “outbreak” using a different number of COVID- 19 Cases or a different time period for determining the existence of a workplace COVID-19 outbreak. In buildings or structures with mechanical ventilation, the District will filter recirculated air with Minimum Efficiency Reporting Value (“MERV”) -13 or higher efficiency filters if compatible with the ventilation system. If MERV -13 or higher filters are not compatible with the ventilation system, employers shall use filters with the highest compatible filtering efficiency. Where ventilation is inadequate to reduce the risk of COVID-19 transmission, the District will use High Efficiency Particulate Air (“HEPA”) air filtration units in accordance with manufacturers’ recommendations in indoor areas occupied by employees for extended periods. J. Reporting and Recordkeeping 1. Reporting Cases and Outbreaks to the Local Health Department The District will report information about COVID-19 Cases and outbreaks at the Worksite to the local health department whenever required by law, and shall provide any related information requested by the local health department. 2. Recording and Retention of Records regarding COVID-19 Cases and Close Contacts a. Tracking and Recording Information about COVID- 19 Cases The District will keep track of all COVID-19 Cases and will record the following information about such cases utilizing the COVID-19 Case Investigation Form. At the least, the following information will be recorded: (1) The employee's name; (2) The employee’s contact information; (3) The employee’s title; (4) The location where the employee worked; EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: COVID-19 Prevention Program Original Approval Date: Last Revised: Policy No: 6.13 Page 12 of 13 (5) The date of the employee’s last day at the workplace; and (6) The date of the employee’s positive COVID-19 Test and/or COVID-19 diagnosis. b. Tracking and Recording Information about Close Contacts The District will also track employees who had a Close Contact exposure and will record the following information about such exposures: (1) The employee’s name; (2) The employee’s contact information; and (3) The date upon which the District provided the employee notice of the Close Contact. c. Retention of Records Regarding COVID-19 Cases and Close Contacts The District will retain records regarding COVID-19 Cases and Close Contacts for two (2) years beyond the period in which the record is necessary to meet requirements. 3. Retention of COVID-19 Workplace Exposure Notices The District will retain the notices that the District provides to employees, the employers of independent contractors, and employee organization in the event of a workplace COVID-19 exposure for three (3) years. 4. Confidentiality of Records Related to COVID-19 Cases, Close Contacts, and Symptomatic Employees The District will keep confidential all personal identifying information of COVID-19 positive employees, Close Contacts and employees with COVID-19 Symptoms, unless disclosure is required or permitted by law. The District will also keep confidential any employee medical records, unless disclosure is required or permitted by law. The District will provide unredacted information on COVID-19 Cases to the local health department, CDPH, or other required agencies when required by law. EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: COVID-19 Prevention Program Original Approval Date: Last Revised: Policy No: 6.13 Page 13 of 13 K. District Compliance with other orders by DOSH The District will comply with any additional actions required by DOSH through or by the issuance of an Order to Take Special Action in order to protect District employees against COVID-19 Hazards. EAST VALLEY WATER DISTRICT COVID-19 Case Investigation Form Page 1 of 2 All personal identifying information of COVID-19 positive employees or employees with COVID-19 symptoms, and any employee required medical records will be kept confidential unless disclosure is required or permitted by law. Unredacted information on COVID-19 cases will be provided to the local health department, CDPH, Cal/OSHA, or other required agencies when required by law. Date COVID-19 positive (suspected or confirmed) became known: Date investigation was initiated: Name of person(s) conducting the investigation: COVID-19 Case Summary Name: Contact Information: Occupation (if non-employee, why they were at the workplace): Exposure Location: Last date/time present in the workplace: Date of positive test and/or diagnosis: Date of first symptoms: * Add additional pages as needed Summary of employees, independent contractors, and District visitors that came in close contact Name Contact Info Date Notified Date COVID-19 Testing Offered (employee only) EAST VALLEY WATER DISTRICT COVID-19 Case Investigation Form Page 2 of 2 Summary notice of a COVID-19 case (employees, employers, independent contractors) – during the infectious period and regardless of a close contact occurring. Name Date Notified Summary notice of a COVID-19 case (authorized representative of the COVID-19 case and employee who had close contact). Name Date Notified What were the workplace conditions that could have contributed to the risk of COVID -19 exposure? What could be done to reduce exposure to COVID-19? Was the local health department notified? If yes, provide date.