HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 04/10/2024BOARD OF DIRECTORS
APRIL 10, 2024
East Valley Water District was formed in 1954 and provides water and wastewater services to
107,000 residents within the cities of San Bernardino and Highland, and portions of San
Bernardino County.
EVWD operates under the direction of a 5member elected Board.
GOVERNING BOARD EXECUTIVE MANAGEMENT
James Morales, Jr.
Chairman of the Board
Michael Moore
General Manager/CEO
Ronald L. Coats
ViceChairman
Brian W. Tompkins
Chief Financial Officer
Chris Carrillo
Governing Board Member
Jeff Noelte
Director of Engineering & Operations
David E. Smith
Governing Board Member
Kerrie Bryan
Director of Administrative Services
Phillip R. Goodrich
Governing Board Member
Patrick Milroy
Operations Manager
Rocky Welborn
Water Reclamation Manager
Justine Hendricksen
District Clerk
Board of Directors Regular Board Meeting
April 10, 2024 5:30 PM
31111 Greenspot Road, Highland, CA 92346
www.eastvalley.org
PLEASE NOTE:
Materials related to an item on this agenda submitted to the Board after distribution of the
agenda packet are available for public inspection in the District’s office located at 31111
Greenspot Rd., Highland, during normal business hours. Also, such documents are available
on the District’s website at eastvalley.org and are subject to staff’s ability to post the
documents before the meeting.
Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelated
modification or accommodation, including auxiliary aids or services, that is sought in order
to participate in the above agendized public meeting should be directed to the District Clerk
at (909) 8854900 at least 72 hours prior to said meeting.
In order to comply with legal requirements for posting of agenda, only those items filed
with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday
meeting not requiring departmental investigation, will be considered by the Board of
Directors.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
PRESENTATIONS AND CEREMONIAL ITEMS
a.Anthesis Recognition
ROLL CALL OF BOARD MEMBERS
PUBLIC COMMENTS
Any person wishing to speak to the Board of Directors is asked to complete a Speaker
Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is
limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State
of California Brown Act, the Board of Directors is prohibited from discussing or taking
action on any item not listed on the posted agenda. The matter will automatically be
referred to staff for an appropriate response or action and may appear on the agenda at a
future meeting.
1.AGENDA
This agenda contains a brief general description of each item to be considered.
Except as otherwise provided by law, no action shall be taken on any item not
appearing on the following agenda unless the Board of Directors makes a
determination that an emergency exists or that a need to take immediate action on
the item came to the attention of the District subsequent to the posting of the
agenda.
a.Approval of Agenda
2.APPROVAL OF CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Board of
Directors to be routine and will be enacted in one motion. There will be no
discussion of these items prior to the time the board considers the motion unless
members of the board, the administrative staff, or the public request specific items
to be discussed and/or removed from the Consent Calendar.
a.Approve Directors' Fees and Expenses for March 2024
b.Approve the February 28, 2024 Regular Board Meeting Minutes
3.INFORMATIONAL ITEMS
a.FY 202425 Program Goals and Objectives Workshop
4.DISCUSSION AND POSSIBLE ACTION ITEMS
a.Consider Approval of Agreement for Hazard Mitigation Grant Program (HMGP)
Seismic Retrofit of Seven Reservoirs with Engineering Resources of Southern
California (ERSC)
b.Consider Approval of Agreement for Hydrogeologic Operations Studies with
Rincon Consultants, Inc. for the Sterling Natural Resource Center
5.REPORTS
a.Board of Directors’ Reports
b.General Manager/CEO Report
Water Supply Dashboard
c.Legal Counsel Report
d.Board of Directors’ Comments
ADJOURN
BOARD OF DIRECTORSAPRIL 10, 2024East Valley Water District was formed in 1954 and provides water and wastewater services to107,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTJames Morales, Jr.Chairman of the Board Michael MooreGeneral Manager/CEORonald L. CoatsViceChairman Brian W. TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsDavid E. SmithGoverning Board Member Kerrie BryanDirector of Administrative ServicesPhillip R. GoodrichGoverning Board Member Patrick Milroy Operations ManagerRocky Welborn Water Reclamation ManagerJustine Hendricksen
District Clerk
Board of Directors Regular Board Meeting
April 10, 2024 5:30 PM
31111 Greenspot Road, Highland, CA 92346
www.eastvalley.org
PLEASE NOTE:
Materials related to an item on this agenda submitted to the Board after distribution of the
agenda packet are available for public inspection in the District’s office located at 31111
Greenspot Rd., Highland, during normal business hours. Also, such documents are available
on the District’s website at eastvalley.org and are subject to staff’s ability to post the
documents before the meeting.
Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelated
modification or accommodation, including auxiliary aids or services, that is sought in order
to participate in the above agendized public meeting should be directed to the District Clerk
at (909) 8854900 at least 72 hours prior to said meeting.
In order to comply with legal requirements for posting of agenda, only those items filed
with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday
meeting not requiring departmental investigation, will be considered by the Board of
Directors.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
PRESENTATIONS AND CEREMONIAL ITEMS
a.Anthesis Recognition
ROLL CALL OF BOARD MEMBERS
PUBLIC COMMENTS
Any person wishing to speak to the Board of Directors is asked to complete a Speaker
Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is
limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State
of California Brown Act, the Board of Directors is prohibited from discussing or taking
action on any item not listed on the posted agenda. The matter will automatically be
referred to staff for an appropriate response or action and may appear on the agenda at a
future meeting.
1.AGENDA
This agenda contains a brief general description of each item to be considered.
Except as otherwise provided by law, no action shall be taken on any item not
appearing on the following agenda unless the Board of Directors makes a
determination that an emergency exists or that a need to take immediate action on
the item came to the attention of the District subsequent to the posting of the
agenda.
a.Approval of Agenda
2.APPROVAL OF CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Board of
Directors to be routine and will be enacted in one motion. There will be no
discussion of these items prior to the time the board considers the motion unless
members of the board, the administrative staff, or the public request specific items
to be discussed and/or removed from the Consent Calendar.
a.Approve Directors' Fees and Expenses for March 2024
b.Approve the February 28, 2024 Regular Board Meeting Minutes
3.INFORMATIONAL ITEMS
a.FY 202425 Program Goals and Objectives Workshop
4.DISCUSSION AND POSSIBLE ACTION ITEMS
a.Consider Approval of Agreement for Hazard Mitigation Grant Program (HMGP)
Seismic Retrofit of Seven Reservoirs with Engineering Resources of Southern
California (ERSC)
b.Consider Approval of Agreement for Hydrogeologic Operations Studies with
Rincon Consultants, Inc. for the Sterling Natural Resource Center
5.REPORTS
a.Board of Directors’ Reports
b.General Manager/CEO Report
Water Supply Dashboard
c.Legal Counsel Report
d.Board of Directors’ Comments
ADJOURN
BOARD OF DIRECTORSAPRIL 10, 2024East Valley Water District was formed in 1954 and provides water and wastewater services to107,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTJames Morales, Jr.Chairman of the Board Michael MooreGeneral Manager/CEORonald L. CoatsViceChairman Brian W. TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsDavid E. SmithGoverning Board Member Kerrie BryanDirector of Administrative ServicesPhillip R. GoodrichGoverning Board Member Patrick Milroy Operations ManagerRocky Welborn Water Reclamation ManagerJustine HendricksenDistrict ClerkBoard of Directors Regular Board MeetingApril 10, 2024 5:30 PM31111 Greenspot Road, Highland, CA 92346www.eastvalley.orgPLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting.Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelatedmodification or accommodation, including auxiliary aids or services, that is sought in orderto participate in the above agendized public meeting should be directed to the District Clerkat (909) 8854900 at least 72 hours prior to said meeting.
In order to comply with legal requirements for posting of agenda, only those items filed
with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday
meeting not requiring departmental investigation, will be considered by the Board of
Directors.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
PRESENTATIONS AND CEREMONIAL ITEMS
a.Anthesis Recognition
ROLL CALL OF BOARD MEMBERS
PUBLIC COMMENTS
Any person wishing to speak to the Board of Directors is asked to complete a Speaker
Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is
limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State
of California Brown Act, the Board of Directors is prohibited from discussing or taking
action on any item not listed on the posted agenda. The matter will automatically be
referred to staff for an appropriate response or action and may appear on the agenda at a
future meeting.
1.AGENDA
This agenda contains a brief general description of each item to be considered.
Except as otherwise provided by law, no action shall be taken on any item not
appearing on the following agenda unless the Board of Directors makes a
determination that an emergency exists or that a need to take immediate action on
the item came to the attention of the District subsequent to the posting of the
agenda.
a.Approval of Agenda
2.APPROVAL OF CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Board of
Directors to be routine and will be enacted in one motion. There will be no
discussion of these items prior to the time the board considers the motion unless
members of the board, the administrative staff, or the public request specific items
to be discussed and/or removed from the Consent Calendar.
a.Approve Directors' Fees and Expenses for March 2024
b.Approve the February 28, 2024 Regular Board Meeting Minutes
3.INFORMATIONAL ITEMS
a.FY 202425 Program Goals and Objectives Workshop
4.DISCUSSION AND POSSIBLE ACTION ITEMS
a.Consider Approval of Agreement for Hazard Mitigation Grant Program (HMGP)
Seismic Retrofit of Seven Reservoirs with Engineering Resources of Southern
California (ERSC)
b.Consider Approval of Agreement for Hydrogeologic Operations Studies with
Rincon Consultants, Inc. for the Sterling Natural Resource Center
5.REPORTS
a.Board of Directors’ Reports
b.General Manager/CEO Report
Water Supply Dashboard
c.Legal Counsel Report
d.Board of Directors’ Comments
ADJOURN
BOARD OF DIRECTORSAPRIL 10, 2024East Valley Water District was formed in 1954 and provides water and wastewater services to107,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTJames Morales, Jr.Chairman of the Board Michael MooreGeneral Manager/CEORonald L. CoatsViceChairman Brian W. TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsDavid E. SmithGoverning Board Member Kerrie BryanDirector of Administrative ServicesPhillip R. GoodrichGoverning Board Member Patrick Milroy Operations ManagerRocky Welborn Water Reclamation ManagerJustine HendricksenDistrict ClerkBoard of Directors Regular Board MeetingApril 10, 2024 5:30 PM31111 Greenspot Road, Highland, CA 92346www.eastvalley.orgPLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting.Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelatedmodification or accommodation, including auxiliary aids or services, that is sought in orderto participate in the above agendized public meeting should be directed to the District Clerkat (909) 8854900 at least 72 hours prior to said meeting.In order to comply with legal requirements for posting of agenda, only those items filedwith the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesdaymeeting not requiring departmental investigation, will be considered by the Board ofDirectors.CALL TO ORDERPLEDGE OF ALLEGIANCEPRESENTATIONS AND CEREMONIAL ITEMSa.Anthesis RecognitionROLL CALL OF BOARD MEMBERSPUBLIC COMMENTSAny person wishing to speak to the Board of Directors is asked to complete a SpeakerCard and submit it to the District Clerk prior to the start of the meeting. Each speaker islimited to three (3) minutes, unless waived by the Chairman of the Board. Under the Stateof California Brown Act, the Board of Directors is prohibited from discussing or takingaction on any item not listed on the posted agenda. The matter will automatically bereferred to staff for an appropriate response or action and may appear on the agenda at afuture meeting.1.AGENDAThis agenda contains a brief general description of each item to be considered.Except as otherwise provided by law, no action shall be taken on any item notappearing on the following agenda unless the Board of Directors makes adetermination that an emergency exists or that a need to take immediate action onthe item came to the attention of the District subsequent to the posting of theagenda.a.Approval of Agenda2.APPROVAL OF CONSENT CALENDARAll matters listed under the Consent Calendar are considered by the Board ofDirectors to be routine and will be enacted in one motion. There will be nodiscussion of these items prior to the time the board considers the motion unlessmembers of the board, the administrative staff, or the public request specific itemsto be discussed and/or removed from the Consent Calendar.a.Approve Directors' Fees and Expenses for March 2024b.Approve the February 28, 2024 Regular Board Meeting Minutes
3.INFORMATIONAL ITEMS
a.FY 202425 Program Goals and Objectives Workshop
4.DISCUSSION AND POSSIBLE ACTION ITEMS
a.Consider Approval of Agreement for Hazard Mitigation Grant Program (HMGP)
Seismic Retrofit of Seven Reservoirs with Engineering Resources of Southern
California (ERSC)
b.Consider Approval of Agreement for Hydrogeologic Operations Studies with
Rincon Consultants, Inc. for the Sterling Natural Resource Center
5.REPORTS
a.Board of Directors’ Reports
b.General Manager/CEO Report
Water Supply Dashboard
c.Legal Counsel Report
d.Board of Directors’ Comments
ADJOURN
Agenda Item
#2a
April 10, 20241
Meeting Date: April 10, 2024
Agenda Item #2a
Consent Item
Regular Board Meeting
TO: Governing Board Members
FROM: General Manager/CEO
SUBJECT: Approve Directors' Fees and Expenses for March 2024
RECOMMENDATION
That the Board of Directors approve the Directors' Fees and Expenses for March 2024
as submitted.
AGENCY GOALS AND OBJECTIVES
II - Maintain a Commitment to Sustainability, Transparency, and Accountability
A. Practice Transparent and Accountable Fiscal Management
REVIEW BY OTHERS
This agenda item has been reviewed by Administration.
FISCAL IMPACT
The fiscal impact associated with this agenda item is $9,767.32 which is included in the
current fiscal year budget.
Recommended by:
________________
Michael Moore
General Manager/CEO
Respectfully submitted:
________________
Justine Hendricksen
District Clerk
ATTACHMENTS
March 2024 Director Expense Reports
Name: Month / Year:
Meeting
No.Stipend Written Oral
1 3 /06 236.25
2 3 /11 236.25
3 3 /13 236.25
4 3 /20 236.25
5 3 /22 236.25
6 3 /26 236.25
7 3 /27 236.25
8 3 /28 236.25
9
10
11
12
13
14
15
16
17
18
19
20
Meetings
0.67/mi
No.
1
2
3
4
5
6
7
8
9
10
Subtotal
TOTAL PAYMENT
Date of Approval
Chris Carrillo March 2024
0.00 X
8
Report Provided
Subtotal Meetings' Stipend
Mileage
Administration Signature
I certify that the above is correct and accurate to the best of my knowledge.
Chris Carrillo
Date Meeting / Event Description
Date
City of San Bernardino Council Meeting
Meeting with General Manager/CEO or Designee
Regular Board Meeting
$1,890.00
$1,890.00
$0.00
Reimbursement
Mileage
Miscellaneous Reimbursement Description
City of San Bernardino Council Meeting
Meeting with General Manager/CEO or Designee
Chamber of Commerce Event
Regular Board Meeting
Growing Water Smart Meeting
Expense Type
$0.00
DIRECTOR EXPENSE / REIMBURSEMENT
ACTIVITY SHEET
1
Name: Month / Year:
1
2
3
4
5
Event Description:Meeting with General Manager/CEO or Designee
Brief Description of Meeting/Event Value to EVWD
Conference call with CEO Moore to review board agenda and discuss district business.
Brief Description of Meeting/Event Value to EVWD
Attended regularly scheduled board meeting.
Meeting Date:3 / 20 /
Event Description:City of San Bernardino Council Meeting
Brief Description of Meeting/Event Value to EVWD
Attended via Zoom San Bernardino city council meeting.
Meeting Date:3 / 22 /
Meeting Date:3 / 11 /
Event Description:Meeting with General Manager/CEO or Designee
Brief Description of Meeting/Event Value to EVWD
Meeting Date:3 / 13 /
Event Description:Regular Board Meeting
Conference call with CEO Moore to discuss district business.
Chris Carrillo March /
As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s)
that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being
approved.
Meeting Date:
Event Description:
Attended via Zoom San Bernardino city council meeting.
3 / 6 /
City of San Bernardino Council Meeting
Brief Description of Meeting/Event Value to EVWD
DIRECTOR EXPENSE / REIMBURSEMENT
ACTIVITY SHEET
AB 1234 SUPPLEMENTAL REPORT FORM
2
Name: Month / Year:
6
7
8
9
10
Chris Carrillo March /
As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s)
that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being
approved.
Meeting Date:
Event Description:
Brief Description of Meeting/Event Value to EVWD
Event Description:Growing Water Smart Meeting
Brief Description of Meeting/Event Value to EVWD
Attended via Zoom Sonoran Institute Growing Water Smart informational meeting.
Meeting Date:
Event Description:
Brief Description of Meeting/Event Value to EVWD
Attended Highland Chamber of Commerce monthly luncheon meeting.
Meeting Date:3 / 27 /
Event Description:Regular Board Meeting
Brief Description of Meeting/Event Value to EVWD
Attended regularly scheduled board meeting.
Meeting Date:3 / 28 /
Meeting Date:3 / 26 /
Event Description:Chamber of Commerce Event
Brief Description of Meeting/Event Value to EVWD
DIRECTOR EXPENSE / REIMBURSEMENT
ACTIVITY SHEET
AB 1234 SUPPLEMENTAL REPORT FORM
3
Name: Month / Year:2024
Meeting
No.Stipend Written Oral
1 3 /01
2 3 /04 236.25
3 3 /05 236.25
4 3 /06 0.00
5 3 /07 236.25
6 3 /11 0.00
7 3 /12 236.25
8 3 /13 236.25
9 3 /18 236.25
10 3 /20 236.25
11 3 /21 236.25
12 3 /21 0.00
13 3 /26 0.00
14 3 /26 236.25
15 3 /27 236.25
16
17
18
19
20
Meetings
0.67/mi
No.
1
2
3
4
5
6
7
8
9
10
Subtotal
TOTAL PAYMENT
Date of Approval
Ronald L. Coats March /
121.00 X
10
70.00
51.00
Report Provided
Subtotal Meetings' Stipend
Mileage
Highland Chamber of Commerce
ASBCSD General Membership meeting
Administration Signature
I certify that the above is correct and accurate to the best of my knowledge.
Ronald L. Coats
Date Meeting / Event Description
Regular Board Meeting
Date
ACWA Event/Legislative Committee Meeting
Meeting with General Manager/CEO or Designee
Sacramento Trip
$2,443.57
$2,362.50
$81.07
Reimbursement
Mileage
Miscellaneous Reimbursement Description
Meeting with General Manager/CEO or Designee
Yucaipa Valley WD Ribbon Cutting
Agenda Review
San Bernardino Board of Water Commissioners
San Bernardino Valley MWD/Sunrise Ranch
Agenda Review
ASBCSD Board Meeting
San Bernardino Board of Water Commissioners
Regular Board Meeting
Expense Type
$0.00
DIRECTOR EXPENSE / REIMBURSEMENT
ACTIVITY SHEET
1
Name: Month / Year:2024
1
2
3
4
5
Event Description:Agenda Review
Brief Description of Meeting/Event Value to EVWD
Met with Chairman Morales and CEO Moore to review our agenda and other district business
Brief Description of Meeting/Event Value to EVWD
CEO Moore, Chairman Morales, Public Relations Manager Ringland and myself, met with local legislators
and staff to make them aware of what help they may be able to give us via grants, earmarks, etc. Also told
them all about the SNRC and other EVWD projects
Meeting Date:3 / 6 / 2024
Event Description:San Bernardino Valley MWD/Sunrise Ranch
Brief Description of Meeting/Event Value to EVWD
Attended their 3rd public scoping meeting concerning their Sunrise Ranch project
Meeting Date:3 / 7 / 2024
Meeting Date:3 / 4 / 2024
Event Description:Meeting with General Manager/CEO or Designee
Brief Description of Meeting/Event Value to EVWD
Meeting Date:3 / 5 / 2024
Event Description:Sacramento Trip
Met CEO Moore and Chairman Morales to go over our agenda for our trip to Sacramento and meeting with
local legislators and staff
Ronald L. Coats March /
As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s)
that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being
approved.
Meeting Date:
Event Description:
Attended their monthly legislative committee meeting
3 / 1 / 2024
ACWA Event/Legislative Committee Meeting
Brief Description of Meeting/Event Value to EVWD
DIRECTOR EXPENSE / REIMBURSEMENT
ACTIVITY SHEET
AB 1234 SUPPLEMENTAL REPORT FORM
2
Name: Month / Year:2024
6
7
8
9
10
Ronald L. Coats March /
As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s)
that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being
approved.
Attended our monthly meeting where our guest speaker was Shivaji Deshmukh, general manager of Inland
Empire Utilities Agency, who spoke on The Dynamic World of Water: Why Every Drop Still Matters
Meeting Date:3 / 20 / 2024
Event Description:Meeting with General Manager/CEO or Designee
Brief Description of Meeting/Event Value to EVWD
Had a meeting with Michael Moore to discuss district business
Event Description:Regular Board Meeting
Brief Description of Meeting/Event Value to EVWD
See official board meeting minutes
Meeting Date:3 / 18 / 2024
Event Description:ASBCSD General Membership meeting
Brief Description of Meeting/Event Value to EVWD
Held our monthly board meeting to review associations upcoming general meeting and other association
business
Meeting Date:3 / 12 / 2024
Event Description:San Bernardino Board of Water Commissioners
Brief Description of Meeting/Event Value to EVWD
They received $590,238 incentive from Southern California Edison for energy efficiency at their wastewater
facility.
Meeting Date:3 / 13 / 2024
Meeting Date:3 / 11 / 2024
Event Description:ASBCSD Board Meeting
Brief Description of Meeting/Event Value to EVWD
DIRECTOR EXPENSE / REIMBURSEMENT
ACTIVITY SHEET
AB 1234 SUPPLEMENTAL REPORT FORM
3
Name: Month / Year:2024
11
12
13
14
15
Ronald L. Coats March /
As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s)
that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being
approved.
See official board meeting minutes
Event Description:Highland Chamber of Commerce
Brief Description of Meeting/Event Value to EVWD
Attended their monthly meeting where our CEO Michael Moore was the guest speaker
Meeting Date:3 / 27 / 2024
Event Description:Regular Board Meeting
Brief Description of Meeting/Event Value to EVWD
Had an agenda review with CEO Michael Moore and Chairman James Morales
Meeting Date:3 / 26 / 2024
Event Description:San Bernardino Board of Water Commissioners
Brief Description of Meeting/Event Value to EVWD
They approved a change order for a construction project and they received an update on their entire sewer
system, equipment, etc.
Meeting Date:3 / 26 / 2024
Event Description:Yucaipa Valley WD Ribbon Cutting
Brief Description of Meeting/Event Value to EVWD
Attended a ground breaking ceremony for their new recycled water reservoirs for their district
Meeting Date:3 / 21 / 2024
Event Description:Agenda Review
Brief Description of Meeting/Event Value to EVWD
Meeting Date:3 / 21 / 2024
DIRECTOR EXPENSE / REIMBURSEMENT
ACTIVITY SHEET
AB 1234 SUPPLEMENTAL REPORT FORM
4
Name: Month / Year:2024
Meeting
No.Stipend Written Oral
1 3 /05 236.25
2 3 /12 236.25
3 3 /13 236.25
4 3 /18 236.25
5 3 /19 236.25
6 3 /26 236.25
7 3 /27 236.25
8
9
10
11
12
13
14
15
16
17
18
19
20
Meetings
0.67/mi
No.
1
2
3
4
5
6
7
8
9
10
Subtotal
TOTAL PAYMENT
Date of Approval
$0.00
Mileage
Miscellaneous Reimbursement Description
ASBCSD
Meeting with General Manager/CEO or Designee
Chamber of Commerce Event
Regular Board Meeting
Expense Type
$1,653.75
$0.00
Reimbursement
Administration Signature
I certify that the above is correct and accurate to the best of my knowledge.
Phillip R. Goodrich
Date Meeting / Event Description
Date
San Bernardino VWC District
City of Highland Council Meeting
Regular Board Meeting
$1,653.75
Phillip R. Goodrich March /
0.00 X
7
Report Provided
Subtotal Meetings' Stipend
Mileage
DIRECTOR EXPENSE / REIMBURSEMENT
ACTIVITY SHEET
1
Name: Month / Year:2024
1
2
3
4
5
Phillip R. Goodrich March /
As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s)
that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being
approved.
Meeting Date:
Event Description:
Represent District at Valley District's board meeting
3 / 5 / 2024
San Bernardino VWC District
Brief Description of Meeting/Event Value to EVWD
Meeting Date:3 / 12 / 2024
Event Description:City of Highland Council Meeting
Brief Description of Meeting/Event Value to EVWD
Meeting Date:3 / 13 / 2024
Event Description:Regular Board Meeting
Attend Monthly City Council Meeting as District Rep.
Brief Description of Meeting/Event Value to EVWD
Attend Reg. Board Meeting Ref. Mins. This day
Meeting Date:3 / 18 / 2024
Event Description:ASBCSD
Brief Description of Meeting/Event Value to EVWD
Attend Monthly Special Dictricts Meeting Updates on regional water reclaimation projects by IEUA GM
Meeting Date:3 / 19 / 2024
Event Description:Meeting with General Manager/CEO or Designee
Brief Description of Meeting/Event Value to EVWD
Monthly Meeting with CEO Moore updates on all district business
DIRECTOR EXPENSE / REIMBURSEMENT
ACTIVITY SHEET
AB 1234 SUPPLEMENTAL REPORT FORM
2
Name: Month / Year:2024
6
7
8
9
10
Meeting Date:3 / 26 / 2024
Event Description:Chamber of Commerce Event
Brief Description of Meeting/Event Value to EVWD
Attend Monthly Chamber business lunch meeting updates on regional water conditions by Esat Valley's
CEO Moore
Meeting Date:3 / 27 / 2024
Event Description:Regular Board Meeting
Brief Description of Meeting/Event Value to EVWD
Attend Regular board meeting Ref. Mins. This day
Meeting Date:
Event Description:
Brief Description of Meeting/Event Value to EVWD
Meeting Date:
Event Description:
Brief Description of Meeting/Event Value to EVWD
Meeting Date:
Event Description:
Brief Description of Meeting/Event Value to EVWD
Phillip R. Goodrich March /
As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s)
that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being
approved.
DIRECTOR EXPENSE / REIMBURSEMENT
ACTIVITY SHEET
AB 1234 SUPPLEMENTAL REPORT FORM
3
Name: Month / Year:2024
Meeting
No.Stipend Written Oral
1 3 /01 236.25
2 3 /04 236.25
3 3 /05 236.25
4 3 /06 236.25
5 3 /07 236.25
6 3 /07 0.00
7 3 /12 236.25
8 3 /13 236.25
9 3 /21 236.25
10 3 /26 236.25
11 3 /27 236.25
12
13
14
15
16
17
18
19
20
Meetings
0.67/mi
No.
1
2
3
4
5
6
7
8
9
10
Subtotal
TOTAL PAYMENT
Date of Approval
$0.00
Mileage
Miscellaneous Reimbursement Description
Chamber of Commerce Event
Regular Board Meeting
ACWA Event
Meeting with General Manager/CEO or Designee
San Bernardino Valley MWD
San Bernardino Valley MWD
Regular Board Meeting
Expense Type
$2,362.50
$0.00
Reimbursement
Administration Signature
I certify that the above is correct and accurate to the best of my knowledge.
James Morales, Jr.
Date Meeting / Event Description
Date
ACWA Event
Meeting with General Manager/CEO or Designee
Meeting with General Manager/CEO or Designee
$2,362.50
James Morales, Jr.March /
0.00 X
10
Report Provided
Subtotal Meetings' Stipend
Mileage
Yucaipa Water District
DIRECTOR EXPENSE / REIMBURSEMENT
ACTIVITY SHEET
1
Name: Month / Year:2024
1
2
3
4
5
James Morales, Jr.March /
As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s)
that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being
approved.
Meeting Date:
Event Description:
Region 9 event workgroup.
3 / 1 / 2024
ACWA Event
Brief Description of Meeting/Event Value to EVWD
Meeting Date:3 / 4 / 2024
Event Description:Meeting with General Manager/CEO or Designee
Brief Description of Meeting/Event Value to EVWD
Meeting Date:3 / 5 / 2024
Event Description:Meeting with General Manager/CEO or Designee
Legislative advocacy planning/update.
Brief Description of Meeting/Event Value to EVWD
Legislative advocacy - meet with District delegates - delegate staffmembers - adminsitrative representatives.
Meeting Date:3 / 6 / 2024
Event Description:ACWA Event
Brief Description of Meeting/Event Value to EVWD
Groundwater committee.
Meeting Date:3 / 7 / 2024
Event Description:Meeting with General Manager/CEO or Designee
Brief Description of Meeting/Event Value to EVWD
District update. Agenda.
DIRECTOR EXPENSE / REIMBURSEMENT
ACTIVITY SHEET
AB 1234 SUPPLEMENTAL REPORT FORM
2
Name: Month / Year:2024
6
7
8
9
10
Meeting Date:3 / 7 / 2024
Event Description:San Bernardino Valley MWD
Brief Description of Meeting/Event Value to EVWD
Policay workshop. No charge. No more than one meeting per diem. Inland solar challenge update.
Update climate adaption and resilience plan.
Meeting Date:3 / 12 / 2024
Event Description:San Bernardino Valley MWD
Brief Description of Meeting/Event Value to EVWD
Resources/Engineering Workshop. Quarterly Groundwater Management Update.
Meeting Date:3 / 13 / 2024
Event Description:Regular Board Meeting
Brief Description of Meeting/Event Value to EVWD
Please refer to public agenda.
Meeting Date:3 / 21 / 2024
Event Description:Yucaipa Water District
Brief Description of Meeting/Event Value to EVWD
Storage tank site visit groundbreaking.
Meeting Date:3 / 26 / 2024
Event Description:Chamber of Commerce Event
Brief Description of Meeting/Event Value to EVWD
East Valley Water District presenting.
James Morales, Jr.March /
As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s)
that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being
approved.
DIRECTOR EXPENSE / REIMBURSEMENT
ACTIVITY SHEET
AB 1234 SUPPLEMENTAL REPORT FORM
3
Name: Month / Year:2024
11
12
13
14
15
Meeting Date:3 / 27 / 2024
Event Description:Regular Board Meeting
Brief Description of Meeting/Event Value to EVWD
Please refer to public agenda.
Meeting Date:
Event Description:
Brief Description of Meeting/Event Value to EVWD
Meeting Date:
Event Description:
Brief Description of Meeting/Event Value to EVWD
Meeting Date:
Event Description:
Brief Description of Meeting/Event Value to EVWD
Meeting Date:
Event Description:
Brief Description of Meeting/Event Value to EVWD
James Morales, Jr.March /
As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s)
that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being
approved.
DIRECTOR EXPENSE / REIMBURSEMENT
ACTIVITY SHEET
AB 1234 SUPPLEMENTAL REPORT FORM
4
Agenda Item
#2b
April 10, 20241
Meeting Date: April 10, 2024
Agenda Item #2b
Consent Item
Regular Board Meeting
TO: Governing Board Members
FROM: General Manager/CEO
SUBJECT: Approve the February 28, 2024 Regular Board Meeting Minutes
RECOMMENDATION
That the Board of Directors approve the February 28, 2024 regular Board meeting
minutes as submitted.
AGENCY GOALS AND OBJECTIVES
II - Maintain a Commitment To Sustainability, Transparency, and Accountability
B. Utilize Effective Communication Methods
REVIEW BY OTHERS
This agenda item has been reviewed by Administration.
FISCAL IMPACT
There is no fiscal impact associated with this agenda item.
Recommended by:
________________
Michael Moore
General Manager/CEO
Respectfully submitted:
________________
Justine Hendricksen
District Clerk
ATTACHMENTS
Draft February 28, 2024 Regular Board Meeting Minutes
Regular Board Meeting
Meeting Date: February 28, 2024
CALL TO ORDER
The Chairman of the Board called the meeting to order at 5:30 p.m.
PLEDGE OF ALLEGIANCE
Director Carrillo led the flag salute.
PRESENTATIONS AND CEREMONIAL ITEMS
a)MARCOM Award Recognition
The Public Affairs Specialist and Conservation Coordinator described four
recognitions the District received from MARCOM Awards. The Public Affairs
Specialist provided information about MARCOM and described the four awards
received:
1.Platinum - Creative Brochure category for Sterling Natural Resource
Center Visitors Guide
2.Gold – Special Promotional Item category for Sterling Natural Resource
Center Commemorative Viewfinder
3.Gold – Marketing Direct Mailer category for Stage 2 Mailer
4.Platinum – Communication of Special Event category for Earth Day
Festival Campaign
b)Recognizing a World Class Customer Service Team
The Director of Administrative Services provided a presentation highlighting the
Customer Service Department Team. The presentation included but was not limited to
customer service duties, team makeup, customer engagement, statistics representing
Draft pending approval
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customer service performance, customer compliments, and how the customer service
department is recognized for all they do.
ROLL CALL OF BOARD MEMBERS
PRESENT
Directors: Carrillo, Coats, Goodrich, Morales, Smith
ABSENT
None
STAFF
Michael Moore, General Manager/CEO; Brian Tompkins, Chief Financial Officer; Jeff
Noelte, Director of Engineering and Operations; Kerrie Bryan, Director of
Administrative Services; Rocky Welborn, Water Reclamation Manager; William
Ringland, Public Affairs and Conservation Manager; Roxana Morales, Public Affairs
Specialist; Janett Robledo, Conservation Coordinator; Christi Koide; Business Services
Coordinator; Shayla Antrim, Administrative Specialist
LEGAL COUNSEL
Jean Cihigoyenetche
GUESTS
Members of the public
PUBLIC COMMENTS
Chairman Morales declared the public participation section of the meeting open at
5:59 p.m.
There being no written or verbal comments, the public participation section was
closed.
1.APPROVAL OF AGENDA
a.Approval of Agenda
A motion was made by Director Smith, seconded by Vice Chairman Coats, that the
Board approve the February 28, 2024 agenda as submitted.
The motion carried by the following:
Ayes: Carrillo, Coats, Goodrich, Morales, Smith
Noes: None
Absent: None
2.APPROVAL OF CONSENT CALENDAR
a.Approve the January 24, 2024 Regular Board Meeting Minutes
b.Accept and File Financial Statements for December 2023
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A motion was made by Director Goodrich, seconded by Director Carrillo, that the
Board approve the Consent Calendar items as submitted.
The motion carried by the following:
Ayes: Carrillo, Coats, Goodrich, Morales, Smith
Noes: None
Absent: None
3.INFORMATIONAL ITEMS
a. Capital Improvement Program Update
The General Manager/CEO stated that several of the District's assets are over 80 years
old, and a capital improvement program is provided each year to show the District’s
progress.
The Director of Engineering and Operations provided an overview of the District’s
Capital Improvement Program. Updates included but were not limited to Canal Zone
Storage Reservoir, rehabilitation of tanks and reservoirs, Plant 56 slope repair, water
main replacement in Elmwood Road, the gate valve replacement program, water main
seismic retrofit project, and Plant 120 rehabilitation.
Information only.
4.DISCUSSION AND POSSIBLE ACTION ITEMS
a. Consider Approval of Fiscal Year 2023-24 Mid-Year Budget Revisions
The General Manager/CEO stated that the budget is reevaluated at mid-year to review
where adjustments are needed, and that the revisions are taken to the Board for
approval.
The Chief Financial Officer reviewed Fiscal Year 2023-24 mid-year budget revisions.
He reported that a few expectations were not met as projected and reviewed the
proposed adjustments. He explained that a few factors led to lower revenue, such as
the delay in commissioning of the Sterling Natural Resource Center, which will require
significant adjustments, and lower than anticipated water sales. He added that all the
proposed changes are included in the agenda packet.
The Chief Financial Officer discussed the proposed adjustments and stated that
reserves will be used to compensate for the deficit.
A motion was made by Director Goodrich, seconded by Vice Chairman Coats, that the
Board of Directors approve amendments to the Fiscal Year 2023-24 Operating and
Capital Budgets as submitted.
The motion was carried by the following vote:
Ayes: Carrillo, Coats, Goodrich, Morales, Smith
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Noes: None
Abstain: None
Absent: None
b. Consider Approval of Revised Reserve Funds Policy 7.2
The Finance Supervisor stated that periodic reviews of financial policies are important
to ensure that policies are relevant and up-to-date with industry practices and legal
provisions. Reserve funds provide the District with options to respond to unexpected
issues and a strong reserve policy helps the District plan for future projects and
mitigate potential risks.
He reviewed the proposed updates to Reserve Funds Policy 7.2. based on rate
consultant recommendations. He added that the policy was brought to the Finance
and Human Resources Committee for review and input.
A motion was made by Director Goodrich, seconded by Director Carrillo, that the
Board of Directors approve the Reserve Funds Policy 7.2 as submitted.
The motion was carried by the following vote:
Ayes: Carrillo, Coats, Goodrich, Morales, Smith
Noes: None
Abstain: None
Absent: None
c. Consider Approval of Contract with Trussell Technologies for Sterling
Natural Resource Center Reporting Support
The Water Reclamation Manager shared details about the regulatory reporting support
services required for the Sterling Natural Resource Center. He explained that this is
one of the final waste discharge requirements and reviewed the necessary regulatory
reporting requirements. He emphasized the importance of understanding the detailed
regulations outlined in Title 22. He stated that the Water Reclamation budget includes
funds for the reporting requirements submitted to the Regional Water Quality Control
Board. To ensure that the support services are of high quality, Trussel Technologies,
an industry leader, is qualified to provide them.
A motion was made by Director Smith, seconded by Director Goodrich, that the Board
of Directors authorize the General Manager/CEO to enter into an agreement with
Trussell Technologies for Regulatory Reporting Support for the Sterling Natural
Resource Center.
The motion was carried by the following vote:
Ayes: Carrillo, Coats, Goodrich, Morales, Smith
Noes: None
Abstain: None
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Absent: None
5.REPORTS
a.Board of Directors’ Reports
Director Goodrich reported on the following: February 20, he met with the General
Manager/CEO to discuss District business; February 22, he attended San Bernardino
Valley Municipal Water District’s 70th Anniversary event; February 26 he attended the
Association of San Bernardino County Special Districts monthly membership meeting
where Chino Fire provided legislative updates; and February 27 he attended the
Highland Chamber of Commerce monthly meeting where Eric Rivas provided a
workforce development update.
Director Carrillo reported on the following: February 21, he attended the Local Agency
Formation Commission of San Bernardino County meeting with nothing to report;
February 22, he attended San Bernardino Valley Municipal Water District’s 70th
Anniversary event; and February 26, he met with the General Manager/CEO to discuss
District business.
Director Smith reported on the following: February 20, he met with the General
Manager/CEO to discuss District business; February 22, he attended San Bernardino
Valley Municipal Water District’s 70th Anniversary event; February 26, he attended the
Association of San Bernardino County Special Districts monthly membership meeting;
and February 27, he attended the Finance & Human Resources Committee meeting
where they discussed the District’s rate study.
Vice Chairman Coats reported the following: February 19, he attended the Association
of San Bernardino County Special Districts Board meeting; February 21, he met with
the General Manager/CEO to discuss District business; February 22, he met with the
Chairman and General Manager/CEO to review the agenda; February 22, he attended
San Bernardino Valley Municipal Water District’s 70th Anniversary event; February 26,
the Director of Engineering & Operations provided him a tour of the Sterling Natural
Resource Center; February 26, he attended the Association of San Bernardino County
Special Districts monthly membership meeting; February 27, he attended the City of
San Bernardino Water Department meeting; February 27, he attended the Highland
Chamber of Commerce monthly meeting; and February 27, he attended the Finance &
Human Resources Committee meeting.
Chairman Morales reported on the following: February 20, he attended San Bernardino
Valley Municipal Water District’s Board meeting where provided an update on the
Sunrise Ranch Master Plan; February 22, he met with the General Manager/CEO and
Vice Chairman to review the agenda; and February 22, he attended San Bernardino
Valley Municipal Water District’s 70th Anniversary event.
For information only.
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b. General Manager/CEO Report
The General Manager/CEO announced the following:
•Yesterday the Finance & HR Committee held its second workshop to discuss
revenue needs and rate options. A summary of the two workshops will be
presented at the March 13 meeting to consider adjusting rates at a future
meeting.
•The March 12 Finance & HR Committee meeting is canceled.
•On March 5, the General Manager/CEO, Chairman Morales, and Vice Chairman
Coats will visit with state legislators and their staff in Sacramento for their
annual visit.
•Yesterday he met with Sheriff Shannon Dicus for a regional partnership meeting
to collaborate between the two agencies. The Sheriff’s Department is starting a
real-time crime center using video monitor systems similar to the ones used at
the water treatment plant.
•He attended the San Bernardino Valley Municipal Water District’s 70th
Anniversary event last week.
•Sterling Natural Resource Center Update: The third cutover of sewer flows has
been completed and on schedule with two more cutovers expected by the end
of March. He thanked Rocky Welborn and the Sterling Natural Resource Center
team for all their hard work.
For information only.
c. Legal Counsel Report
Nothing to report.
d. Board of Directors’ Comments
Chairman Morales announced that he had been asked to serve as the alternate Vice
Chair for the Association of California Water Agencies (ACWA) Region 9 Board. He
added that he was also asked by ACWA to be a part of a three member team in the
region to coordinate local responses to legislation. He stated that he received positive
feedback regarding the District’s Whatever it Takes video, stating that it accurately
portrays what we do as a District.
For information only.
ADJOURN
Chairman Morales adjourned the meeting at 7:41 p.m.
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James Morales, Jr., Board President
Michael Moore, Board Secretary
Agenda Item
#3a
April 10, 20241
Meeting Date: April 10, 2024
Agenda Item #3a
Informational Item
1
0
6
3
Regular Board Meeting
TO: Governing Board Members
FROM: General Manager/CEO
SUBJECT: FY 2024-25 Program Goals and Objectives Workshop
RECOMMENDATION
This agenda item is for informational purposes only, no action required.
BACKGROUND / ANALYSIS
East Valley Water District (District) is a performance-based organization, focused on
achievement of goals derived from the Strategic Plan and Five-Year Work Plan adopted
by the Board of Directors (Board). The Five-Year Work Plan is the framework of long-
term goals related to District infrastructure improvements, operations, administration,
and community engagement. Each year the Five-Year Plan is referenced to develop an
annual work plan for the upcoming fiscal year.
With the completion of the Sterling Natural Resource Center, the District has the
opportunity to focus on new strategic initiatives. A new strategic planning process was
started in Fall 2023 to evaluate the core values of the District. The planning process
has been valuable in refining District objectives for the FY 2024-25 budget. The key
goals of the District that are the basis for department objectives are:
1. Organizational Resiliency
2. Implementing Effective Solutions
3. Community Engagement
4. Planning, Maintenance and Preservation of District Resources
The draft goals and objectives for each department are included in Attachment A.
Many of the objectives are related directly to strategic initiatives identified in the 5-year
workplan. District staff will provide a mid-year and year end update on each
department’s objectives presented in the budget.
AGENCY GOALS AND OBJECTIVES
I - Implement Effective Solutions Through Visionary Leadership
D. Encourage Performance Based Results through Staff Empowerment
II - Maintain a Commitment To Sustainability, Transparency, and Accountability
Agenda Item
#3a
April 10, 20242
Meeting Date: April 10, 2024
Agenda Item #3a
Informational Item
1
0
6
3
A. Practice Transparent and Accountable Fiscal Management
REVIEW BY OTHERS
This agenda item has been reviewed by all Departments and will be presented to the
Community Advisory Commission.
FISCAL IMPACT
There is no fiscal impact associated with this agenda item. Program goals and
objectives will be used to support funding requests submitted in the proposed 2024-25
fiscal year budget, which will be submitted for Board review at the first Board meeting
in June.
Recommended by:
________________
Michael Moore
General Manager/CEO
Respectfully submitted:
________________
Brian Tompkins
Chief Financial Officer
ATTACHMENTS
1. Attachment A - Draft Goals and Objectives by Program
2. Attachment B - Presentation-Goals and Objectives
Governing Board
The Governing Board is the legislative body of the organization. Comprised of five members elected at-large to
four-year staggered terms of office. Governing Board members are responsible for providing leadership,
direction, and serving as the organizational policy makers.
Goals Objectives
1
Provide Organizational
Direction and Set
Expectations through
Policy Decisions
Consistent with the Five-
Year Work Plan
Consider actions to acquire outstanding shares of the North Fork
Water Company.
Convene a City Creek Mutual Water Company Board Meeting to
appoint officers and consider levy of an operating assessment.
Conduct General Manager/CEO annual evaluation.
Review and consider approval of update to the Five-Year Work Plan.
2
Support and Engage
Community with
District’s Capital
Improvement Plan
(CIP)
Participate in community groups on capital investment programs.
Engage with legislators to discuss funding for capital
investment.
3
Engage Elected Officials
and Community on the
District’s Strategic
Priorities and Legislative
Priorities
Adopt the updated legislative platform document.
Engage with legislators to promote the legislative platform.
Engage community-based Committees in strategic plan, goals,
and objectives.
General Administration
General Administration is responsible for ensuring the District’s business and daily activities are performed
following Federal, State, and Governing Board approved policies. The General Manager/CEO provides daily
oversight for interagency relations for advancing the District’s initiatives. Additionally, the General Manager/CEO
implements strategic planning for future operations and capital improvement funding requirements and resource
allocation.
Goals Objectives
1
Schedule City Creek
Mutual Water Company
Shareholder Meeting
Work with legal counsel to establish annual shareholder meeting agenda
for the City Creek Mutual Water Company. (Five-Year Work Plan)
Work with Finance to establish the amount for a proposed operating
assessment.
Begin proceedings to obtain inactive shares with delinquent
assessments. (Five-Year Work Plan)
2
Enhance Document
Management Process
Continue to scan vital documents and incorporate them into the electronic
document repository. (Five-Year Work Plan)
Continue destruction of documents in compliance with the Records
Retention Policy.
Review current agenda management platform to determine if new
features or upgrades are necessary to improve the user experience.
(Five-Year Work Plan)
3
Organizational Priorities
and Philosophies
Review and revise the District’s Strategic Plan. (Five-Year Work Plan)
Determine the direction and activities of the Community Heritage and
Education Foundation.
Conduct all activities required for the Board of Directors’ election.
Human Resources
Human Resources is responsible for administering programs to attract and retain a diverse and qualified
workforce. To remain an industry leader, this Program analyzes compensation and benefits packages against
the market and implements new initiatives based upon market demands.
Acknowledging the need to build a work-life balance to support a successful workforce, Human Resources creates
programs focused on the health and wellness of all employees. Additionally, Human Resources administers the
Risk Management Program to mitigate personnel injuries, property damage and financial loss for the District,
the Emergency Preparedness Program to ensure business continuity and recovery efforts in the event of a
disaster, and the Pathway Program which provides water industry career education and internship opportunities
to local students.
Goals Objectives
1
Advance the District’s
Emergency Preparedness
Program
Develop an emergency preparedness training program and prepare
employees to follow plans established by the District. (Five-Year Work
Plan)
Update the District’s emergency response documents to reflect current
conditions, regulations, and identified actions. (Five-Year Work Plan)
Conduct an audit of the District’s EOC item inventory, purge expired items,
and stock inventory with needed materials and supplies.
2
Promote a Positive
Organizational Culture that
Maintains a Supportive and
Encouraging Work
Environment
Update the District’s Succession Plan to identify organizational growth,
prepare for future retirements, and continue to provide training and
development opportunities for staff. (Five-Year Work Plan)
Create administrative policies regarding work schedules and standby
responsibilities for SNRC maintenance and operations.
Facilitate quarterly activities that support employee engagement, team
building, or empowerment.
3
Promote Regional
Involvement and Provide
Workforce Experience and
Educational Opportunities
Actively engage schools within the District’s service area to promote
participation in water industry workforce experiences.
Enhance the summer internship program to provide opportunities to local
high school students.
Develop educational and interactive tours of the SNRC with hands on lab
experiments for students to understand wastewater physical and
biological processes.
Public Affairs
Public Affairs oversees internal and external communication programs consistent with the District’s Vision and
guiding principles. Through community and media relations, the Program provides effective and strategic
communications to various stakeholders. Public Affairs is also responsible for grant writing, legislative affairs,
and the facility rental programs.
Goals Objectives
1
Enhance Strategic
Community Engagement
Initiatives
Develop targeted outreach plan to enhance community engagement
and neighborhood outreach. (Five-Year Work Plan)
Engage with community members and organizations through pop-ups,
presentations, and local events. (Five-Year Work Plan)
Conduct a community recruitment process to fill vacancies resulting
from the term limits of CAC sitting members. (Five-Year Work
Plan)
2
Utilize Communication
Methods that Enhance
the District’s Priorities
Continue to develop the District’s digital presence through website
redesign and increase social media engagement.
Rollout and communicate with ratepayers the District’s website domain
transition from a .org to a .gov domain. (Five-Year Work Plan)
Assess and enhance current communication platforms used in
community outreach and crisis communications. Identify new
channels for community digital notification.
Showcase the District’s projects and programs through participation in
industry related conferences and awards.
3
Legislative and Grants Monitor, track, and review legislative bills that have an impact on
District customers.
Review and update the legislative and grant platforms.
Monitor and respond to grant opportunities in accordance with the
District’s grant platform.
Conservation
Conservation is responsible for overseeing programs that facilitate and encourage sustainable water use
throughout the District. Additionally, this program is responsible for communicating conservation benchmarks to
various regulatory agencies, preparing regulatory compliance documents, and monitoring regulatory
conservation requirements.
Goals Objectives
1
Coordinate Necessary
Program Working Groups
to Complete Conservation
Reports and Monitor
Progress on Water Use
Efficiency Objectives
Continue to hold group meetings for the purpose of tracking informational
data requests for State mandated reports and identifying data inputs
for new reporting requirements. (Five-Year Work Plan)
Prepare and submit required water efficiency reports such as the Drought
Risk Assessment, Urban Water Use Objectives, and Commercial,
Industrial, Institutional (CII) classifications, and Annual Water Use
Efficiency Objectives.
2
Evaluate Rebate Program
Success and Implement
Program Modifications
Continue to streamline rebate programs to maximize customer water
savings in line with new State objectives.
Continue to analyze water consumption data to better understand
historical conservation responses to forecast trends.
3
Engage and Educate
Students on Water
Resources Consistent
with State Curriculum
Enhance engagement with students in a classroom environment to
provide current water conservation and water resource materials
consistent with State curriculum. (Five-Year Work Plan)
Finance & Accounting
Finance and Accounting oversees the business operations of the District to provide accountability and adequate control
over the use of District funds. Staff maintains the financial systems and records in accordance with GAAP as well as
applicable laws, regulations, and District policies.
Goals Objectives
1
Ensure Financial Stability
with Full Understanding of
Operational Complexities
Ensure timely submission of grant claims for cash flow purposes.
Ensure fiscal agent account transactions for revenue and CFD bonds are
recorded timely.
Update the Procurement Policy and present to the Board for approval.
(Five-Year Work Plan)
Work with a consultant to complete the Pension Unfunded Accrued
Liability Policy and present it to the Board. (Five-Year Work Plan)
Work with Customer Service to evaluate convenience fees and present
to the Board.
Evaluate pros and cons of migrating to Tyler’s Munis Enterprise ERP.
2
Fully Understand the Cost
and Accounting Associated
with Placing the SNRC in
Service
Receive SNRC debt service schedule from SWRCB and incorporate it
into the existing debt service repayment plan.
Meet with the Water Reclamation Manager monthly to monitor SNRC
operating expenses.
Ensure timely invoicing to Valley District for delivery of recycled water.
Ensure timely invoicing to Waste dischargers for pre-treatment
permits.
Information Technology
The Information Technology (IT) Program oversees the District’s technology infrastructure to support essential
business and operational functions. The functions utilize industry specific software programs required to meet
agency needs. The Program implements routine cybersecurity training campaigns to mitigate financial and data
loss. In addition to software management the Program proactively schedules hardware replacements from the
point of procurement to installation.
Goals Objectives
1
Ensure Reliability of
Technology Infrastructure
for Primary Business and
Operation Requirements
Upgrade the Cisco phone system after determining which environment
(hosted vs. on-premise) is ideal for the District. (Five-Year Work
Plan)
Upgrade SCADA radios and technology at two sites identified by ATSI.
(Five-Year Work Plan)
Work with Engineering to upgrade and replace the Engineering plotter.
Replace technology that has reached end of its useful life to comply
with hardware replacement schedule.
2
Improve Systems and
Cybersecurity Measures
for Response Functions
Replace current email security with Cisco email cloud security.
Implement new technology and security at Plant 39 Warehouse (Internet
Fiber, access controls).
Upgrade all security cameras at District Headquarters and Plant 39. (Five-
Year Work Plan)
Update all District email addresses to align with the new website
government domain.
3
Analyze Current Systems
to Enhance Reporting
and Automate Processes
Work with the General Manager/CEO and Department heads to identify
data-based decisions and source of supporting data.
Work with the Laserfiche development team and Administration to
implement Engineering’s automation and workflow in the document
repository, in accordance with the retention schedule. (Five-Year
Work Plan)
Design and launch a public portal for developers to access as-built designs
of the District. (Five-Year Work Plan)
Customer Service
Customer Service provides the community with prompt, courteous, and world-class customer relations.
As the primary contact point with residents, this program explores opportunities to provide thorough/accurate
responses to billing inquiries; provide convenient locations and methods for payment; and to resolve customer
concerns about service delivery by requesting assistance from water maintenance personnel, and then following
up with customers regarding the resolution to their concern.
Goals Objectives
1
Develop Strategies to
Address Organizational
Service Needs
Implement new payment options for District customers that are already
supported by the District’s billing software.
Provide Public Affairs with proposed changes to the Customer Service
webpage on the District’s new website.
Enforce contractor compliance with an agreement to make temporary
meters available for monthly reads through an increased
assessment of Temporary Meter Read Availability Charge.
2
Review Regulatory
Changes that Require
Updates to District
Processes / Fee
Schedules
Work with Engineering and other agencies on a process for identifying
additional, billable dwelling units that are added to existing services.
(Five-Year Work Plan)
Research and assess new/alternative industry practices used for
reducing the number of disconnections for non-payment. (Five-
Year Work Plan)
3
Enhance Customer
Utilization of AMI Data
Coordinate with Public Affairs to create AMI related bill inserts, push
notifications, and educational videos.
Follow up each AMI outreach effort with 100 in-person calls to discuss
recent campaign.
Sign up twenty customers for leak alerts monthly.
4
Refine Data in Billing
System Toward
Compliance with State
Indoor & Outdoor
Water Usage Goals
Compare the number of household occupants in the Billing system
with external sources of the District’s population. (Five-Year Work
Plan)
Identify customer accounts with default occupant data. (Five-Year
Work Plan)
Develop method(s) for converting default occupants to confirmed
occupants. (Five-Year Work Plan)
Reduce the number of accounts with default occupant numbers by
10%. (Five-Year Work Plan)
Meter Services
The Meter Services program maintains a network of approximately 23,000 Advanced Metering Infrastructure
(AMI) meters. The AMI meter program provides the District and its customers with near real-time consumption
information. The Program conducts routine maintenance, testing and replacement of meters to ensure billing is
accurate.
Goals Objectives
1 Implement Inspection
Program for AMI Meters
Identify and replace eight vaults in need of lid replacements.
Visually inspect meter boxes in routes where read problems are occurring.
2
Work with Customer
Service to Address
Coverage Issues with the
AMI Network
Confirm and correct MIU (meter interface unit) and meter numbers on
meters that are not transmitting reliable read data.
Determine if an additional data collector is needed near or at Plant 132.
Order and install if needed to address unreliable collection of reads.
3
Continue Meter Testing
Programs in Compliance
with State Water Audits
Best Practices
Conduct an audit of 10% of large meters for accuracy to ensure
compliance with AWWA standards.
Replace large meters that do not meet AWWA standards.
Engineering
The Engineering Program responsibilities include infrastructure planning, maintaining a safe and reliable water
supply, and ensuring compliance with Federal and State regulations. This Program also oversees wastewater
collection and reclamation capital projects.
Goals Objectives
1
Develop and Implement
the District’s Capital
Improvement Program to
Address Rehabilitation
and Maintenance Needs
While Preparing for New
Development
Complete an evaluation to rehabilitate or replace the reservoir at Plant 56.
(Five-Year Work Plan)
Complete rehabilitation of the reservoir at Plant 99 or 140. (Five-Year
Work Plan)
Retrofit and upgrade the water facilities at Plant 101. (Five-Year Work
Plan)
Conduct the bid phase and start construction of grant-funded pipeline
replacements. (Five-Year Work Plan)
Evaluate options to upgrade the Plunge Creek Crossing for the North Fork
Water Company Pipeline. (Five-Year Work Plan)
2
Develop Plans to
Optimize District Water
and Energy Resources
Complete a study to evaluate alternatives to optimize surface water
treatment capacity within the District. (Five-Year Work Plan)
Complete groundwater master planning efforts to consider short-term and
long-term actions related to groundwater production capacity. (Five-
Year Work Plan)
Conduct an analysis of alternative energy sources. (Five-Year Work Plan)
Complete the bid and drilling phase for the new groundwater well at Plant
129.(Five-Year Work Plan)
Complete design of grant-funded seismic retrofits of seven storage
reservoirs. (Five-Year Work Plan)
Water Production
Water Production is responsible for the daily monitoring and operations of the entire water production system
to ensure preventative maintenance of all pumps, motors, wells, boosters, reservoirs, pressure regulating valves
(PRVs), hydro-pneumatic plants, and the SCADA system. This Program is also responsible for the delivery of
Santa Ana River water through the North Fork Water Company canal/pipeline.
Goals Objectives
1
Implement a Plan to
Identify and Enhance
Water Sources’
Requirements Due to the
SNRC Discharge Location
Support work of contractor to complete rehabilitation of Plant 101. (Five-
Year Work Plan)
Support construction of new well at Plant 129, and identification of
second site to facilitate start of preliminary design work. (Five-Year
Work Plan)
Contract for a study to determine alternate use of plant and
equipment at Plant 143. (Five-Year Work Plan)
2
Enhance the SCADA
System to Improve
Water Production
Reliability
Work with the SCADA contractor to identify individual sites for SCADA
upgrades. (Five-Year Work Plan)
3
Rehabilitate Plant
Components to Ensure
Water Production
Coordinate with Water Maintenance for replacement of isolation valves to
repair critical PRV (Pacific/Osbun). (Five-Year Work Plan)
Work with Engineering for rehabilitation of reservoir at Plant 56. (Five-
Year Work Plan)
Solicit proposals and finalize new master agreements for pump and motor
maintenance. (Five-Year Work Plan)
Water Treatment
Water Treatment is responsible for the management of three different sources of supply used by the District.
The District operates Plant 134, a Surface Water Treatment Plant, that can treat Santa Ana River water and
imported water from the State Water Project. Staff also operate two unique groundwater treatment facilities:
Plant 28 uses GAC and Plant 39 is a blending facility.
Goals Objectives
1
Maximize Plant 134 Water
Production
Determine the frequency of changeouts required for GAC media. (Five-
Year Work Plan)
Determine most efficient and cost-effective method for disposing of
increasing levels of sludge. (Five-Year Work Plan)
2 Develop a Long-Term
Replacement Plan Based
on Plant Performance
Track individual membrane integrity test (MIT) results and repairs to
prioritize replacement schedule. (Five-Year Work Plan)
3
Evaluate and Rehabilitate
Existing Clean-in-Place
Equipment at Plant 134
Inspect existing equipment and establish prioritized replacement schedule.
(Five-Year Work Plan)
Purchase and install necessary parts and materials to complete the clean-
in-place equipment project. (Five-Year Work Plan)
Water Quality
Water Quality is responsible for ensuring District compliance with State and Federal Drinking Water Regulations.
This program manages Backflow Prevention, Water Sampling, and the Fire Hydrant Flushing Programs.
Water Quality is also assisting in the development and launch of the Fats, Oils, and Grease (FOG) program for
SNRC pre-treatment.
Goals Objectives
1
Evaluate Water Quality
Regulations and Improve
Process Efficiencies to
Enhance Water Quality
Compliance
Begin sampling for U.S. EPA’s revised Lead and Copper Rule, effective
summer of 2024.
Complete Unregulated Contaminant Monitoring Rule (UCMR5) sampling in
accordance with EPA’s sample schedule.
2 Implement Backflow
Program Enhancement
Modifications
Work with customers to replace remaining outdated and unapproved
backflow devices. (Five-Year Work Plan)
Work with staff to obtain required backflow certification.
3 Evaluate FOG Program
Procedures for
Effectiveness
Identify and investigate non-permitted locations for compliance.
Work with contractors to evaluate additional needs for system efficiencies.
Evaluate program to ensure fees are adequate to cover program cost.
Water Maintenance
The Water Maintenance Program is responsible for repair and replacement of the District’s 300 miles of water
pipeline. Water Maintenance coordinates with Engineering and Water Production to install water service lines,
fire hydrants, meters, valves, and all related equipment. Crew members remain on standby during non-business
hours to respond to customer afterhours requests and emergencies.
Goals Objectives
1
Prioritize Preventative
Maintenance Schedules to
Ensure Equipment
Readiness for Emergency
Response
Replace 40 inoperable gate valves on the west side of the District. (Five-
Year Work Plan)
Coordinate with Production to perform valve replacements to isolate
crucial PRV stations in Pacific/Osbun; Plant 37; and Orange/Mercedes.
(Five-Year Work Plan)
Inspect, maintain, and replace (as needed) 3,000 hydrants on a three-
year cycle. (Five-Year Work Plan)
Solicit proposals and finalize new master agreement for pipeline repair
services.
2 Fully Utilize Tyler’s
EnerGov Asset
Management Software
Continue training and implementation of Tyler’s Asset Management
module (EnerGov).
3
Continue Replacement
Program for Mains and
Inground Fire Service
Devices
Replace 1,500 feet of water main in Elmwood Drive north of Lynwood.
(Five-Year Work Plan)
Coordinate with Water Quality to replace final three outdated fire services-
on Central Avenue, Palm Avenue, and Pacific Street. (Five-Year Work
Plan)
Wastewater Collection
The Wastewater Collection program performs routine inspections, cleaning, repairs, and replacement of the
District’s 230 miles of collection pipelines. The District’s collection system has been engineered to use best
practice gravity flow conveyance prior to treatment. California public health code mandates the District is
responsible for inspection of wastewater collection systems.
The pipeline inspection program uses a sewer inspection camera/transporter and closed-circuit television (CCTV)
technology. The videoing software allows the operator to document pipeline condition attributes and location
data for maintenance or replacement consideration. Along with videoing the collection pipeline, the Wastewater
Collection Program conducts a weekly sewer cleaning program using specialized equipment. The jetting program
ensures the whole system is cleaned within 24 months, and high maintenance areas are cleaned more regularly.
Goals Objectives
1
Continue Wastewater
Collection System
Maintenance and
Management
Video inspect and assess 75 miles of District sewer mains between the
northern and southern District boundaries, and west of Del Rosa
Avenue.
Clean 230 miles of sewer main.
Investigate and implement method(s) to reduce rainwater inflow
into the wastewater collection system during storm events.
2
Provide Support for the
New Fats, Oils, and
Grease (FOG) Program
Identify high maintenance areas within the collection system for the new
contracted FOG inspector.
Assist FOG inspector in prioritizing correction efforts.
3
Keep Sewer Mains Clear
of Pests and Obstructions
Video sewer mains to identify root intrusions.
Schedule foam blasting of identified areas to control roots.
Schedule spraying of 2,500 manholes for insect control.
Water Reclamation
The Water Reclamation Program is responsible for treating and disinfecting up to eight million gallons of
wastewater per day (MGD) at the District’s new water recycling plant known as the Sterling Natural Resource
Center (SNRC). The SNRC operations include anaerobic digestion for energy generation to offset the cost of
power needed to operate the plant.
Goals Objectives
1
Evaluate SNRC
Resourcing
Create a plan to onboard interns and provide learning opportunities at the
SNRC. (Five-Year Work Plan)
Start the Operater In Training Plan (OIT). (Five-Year Work Plan)
Develop and implement the SNRC Internship Recruitment Plan. (Five-Year
Work Plan)
Contract for maintenance and other services not currently performed
by staff or other contractors. (Five-Year Work Plan)
2
Meet and Exceed
Compliance
Requirements for the
SNRC
Manage and enforce a pre-treatment program. (Five-Year Work Plan)
Comply with Air Quality Management District (AQMD) emissions
requirements. (Five-Year Work Plan)
Comply with recycled water quality requirements. (Five-Year Work Plan)
3
Operate the SNRC to
Ensure Long-Term
Sustainability and
Resource Optimization
Develop a comprehensive asset management plan. (Five-Year Work Plan)
Participate with regional coalitions and implement Salt Mitigation Feasibility
study recommendations. (Five-Year Work Plan)
Optimize digestor energy operations to produce 85% of on-site energy
needs. (Five-Year Work Plan)
Facilities Maintenance
Facilities Maintenance is responsible for the maintenance of all District facilities. The District has several locations
throughout the 30.1 square mile service area for operating the utility systems. The Program’s oversight includes
administration buildings, water facilities, a water reclamation facility (SNRC), District-owned vacant properties,
and easements. The purpose of this Program is to mitigate expenses by maintaining a complex facilities
management system to achieve Program goals.
Goals Objectives
1
Evaluate and Plan
Improvements /
Demolition of West-End
Inventory Storage
Facilities (Del Rosa and
Plant 39)
Contract for construction of a 3,200 sq. ft. storage building at Plant
39.
Work with IT to implement security cameras, access controls, and
alarms. (Five-Year Work Plan)
Remove former office trailers located at the Del Rosa site to prepare
for demolition and cleanup.
2
Continue Phased
Upgrades and
Rehabilitation of District
Facilities
Develop a comprehensive site improvement project list.
Contract for painting the building at Plant 33.
Insulate Plant 59 building.
Complete the HVAC project by removing swamp coolers and sealing wall
openings at Plants 39, 142, and 149.
Continue to improve energy efficiency of pump houses and other Plant
buildings through lighting upgrades, insulation, and weatherstripping.
3
Assess Security Needs at
SNRC, District
Headquarters, and Plant
134
Determine the most cost-effective solution for physical security at all
three sites. (Five-Year Work Plan)
Enhance alarm system for building on Administration side of the SNRC.
(Five-Year Work Plan)
Fleet Maintenance
Fleet Maintenance is responsible for the preventative maintenance program for all District vehicles and heavy
equipment. This includes the procurement of fleet items and maintaining compliance with State and Federal air
quality rules and regulations. This program includes partnership with local charitable organizations in need of a
vehicle to help continue their mission.
The District fleet is comprised of light and heavy-duty utility trucks for water and wastewater crew members to
maintain District infrastructure. The heavy equipment category of the fleet includes large, specialized equipment
for routine maintenance and inspection of the water distribution, wastewater collection, and treatment systems.
Goals Objectives
1
Assess Future Operations
of Fleet Management
Enhance service orders in the Fleet Maintenance module within Tyler’s
Energov Asset Management (EAM) software.
Continue installation of four EV charging stations for pool vehicles.
2
Continue to Implement
the Air Quality
Management Program
Manage all air quality regulations for AQMD and California Air Resources
Board (CARB).
Transmit emissions data to the Bureau of Automotive Repair (BAR) using
Network Fleet devices.
3
Gain Understanding of
New Legislation
Affecting the Fleet
Maintenance Program
Research and understand fleet regulations.
Contract vendor to ensure District is in compliance with zero emission
regulations.
Program Managers
April 10, 2024
GOALS & OBJECTIVES
FY 2024-25
2
– Abraham Lincoln
Give me six hours to chop down
a tree and I will spend the first
four sharpening the axe.
3
STRATEGIC PLANNING WORKFLOW
4
DISTRICT GOALS
Organizational
Resiliency
Effective
Solutions
Community
Engagement
Planning,
Maintenance and
Preservation of District
5
ORGANIZATIONAL RESILIENCY
Emergency
Preparedness
Workforce
Development
(Human Resources)
6
ORGANIZATIONAL RESILIENCY
7
EFFECTIVE SOLUTIONS
Asset
Life Cycle
8
EFFECTIVE SOLUTIONS
Document &
Records
Management
Optimize
Plant 134
Cost
(Admin, Finance)(Water Treatment)
Create Asset
Management
Plan
Optimize
Power
Generation
(Water Reclamation)(Water Reclamation)
9
COMMUNITY ENGAGEMENT
Engage Legislators
in Bills that
Impact District
Seek Grant
Opportunities to Reduce
Cost to Ratepayers
(Public Affairs)(Public Affairs)
Engage
Students in
Water
Expand
Utilization of
AMI
(Conservation)(Conservation)
10
COMMUNITY ENGAGEMENT
Capital
Investment
Customer
Service
11
PLANNING, MAINTENANCE AND PRESERVATION OF DISTRICT
12
PLANNING, MAINTENANCE AND
PRESERVATION OF DISTRICT
Stabilize SNRC
Budgeting
Seismic Upgrade
Reservoirs
(Finance)(Engineering)
Well Replacement
Program
Replace Failed
Isolation Valves
(Engineering)(Water Maintenance)
Maximize Benefits
of North Fork
(Water Production)
13
PROGRAM SUMMARIES
14
Policy Decisions
Engage Community
Strategic Priorities
GOVERNING BOARD
15
GENERAL ADMINISTRATION
City Creek Mutual
Water Company
Document & Records
Management
Organizational
Priorities / Philosophies
16
HUMAN RESOURCES
Emergency
Preparedness Program
Positive
Organizational Culture
Provide Educational
Opportunities
17
PUBLIC AFFAIRS
Strategic Community
Engagement
Enhance District’s
Priorities
Legislative & Grants
18
CONSERVATION
Water Use
Efficiencies
Rebate Program
Water Resource
Education
19
FINANCE & ACCOUNTING
Financial Stability
SNRC Budgeting
20
INFORMATION TECHNOLOGY
Technology
Infrastructure
Systems &
Cybersecurity
Reporting &
Automation
21
CUSTOMER SERVICE
Organizational
Service Needs
Processes & Fees
AMI Data
State Compliance
22
METER SERVICES
AMI Inspection Program
AMI Coverage
Meter Testing
Compliance
23
WATER PRODUCTION
SNRC Discharge
Location
Water Production
Reliability
Rehabilitate Plant
Components
24
WATER TREATMENT
Maximize Water
Production
Replacement Plan
Clean-in-Place
Equipment
25
WATER QUALITY
Water Quality
Compliance
Backflow Program
Enhancements
FOG Program
26
WATER MAINTENANCE
Emergency Response
Readiness
Replacement Plan
Asset Management
27
WASTEWATER COLLECTION
Maintenance &
Management
Support FOG Program
Clear Sewer Mains
28
FACILITIES MAINTENANCE
Improvements
Rehabilitate Facilities
Security Needs
29
FLEET MAINTENANCE
Fleet Management
Air Quality Management
New Legislation Affects
30
ENGINEERING
Capital Improvement
Program
Water & Energy
Resources
31
WATER RECLAMATION
SNRC Resourcing
Compliance
Requirements
Long-Term
Sustainability
QUESTIONS
Agenda Item
#4a
April 10, 20241
Meeting Date: April 10, 2024
Agenda Item #4a
Discussion Item
1
5
6
3
Regular Board Meeting
TO: Governing Board Members
FROM: General Manager/CEO
SUBJECT: Consider Approval of Agreement for Hazard Mitigation Grant Program
(HMGP) Seismic Retrofit of Seven Reservoirs with Engineering Resources of Southern
California (ERSC)
RECOMMENDATION
That the Board of Directors authorize the General Manager/CEO to execute a
professional services agreement with ERSC for design of the subject project, for a not to
exceed amount of $445,540; with an additional contingency up to 15 percent.
BACKGROUND / ANALYSIS
The District is continuing with efforts to make impactful decisions that will provide both
long lasting benefits to customers. In 2021 the District received Seismic and Structural
Engineering Evaluations from Harper and Associates, for 15 of the District’s potable
water reservoirs. Seven of those reservoirs were selected, prioritized, and entered into
an application for a competitive FEMA grant opportunity; these reservoirs are located at
District Plants 33, 39, and 129.
In November 2023, the District was awarded the design portion (Phase 1) of the FEMA
Hazard Mitigation Grant Program by Cal OES, for a Federal Share and California Match
grant amount totaling $688,000. Phase 1 is necessary to qualify for the funds set aside
for construction of the designed retrofits (Phase 2). In total, the two phases will provide
the District with up to $6.2 million dollars in engineering design and retrofitting
upgrades, with Phase 1 target of completion at the end of this calendar year. The
District grant matching portion is fully covered by this grant funding from CalOES and
FEMA.
In accordance with District Policy 7.1, a competitive bidding process was used to select
the consultants for engineering design services, for Phase 1. A request for proposals
(RFP) was posted on the District’s website on February 21, 2024. Five (5) firms provided
proposals. A selection committee reviewed the proposals and interviewed the top
ranked firms, selecting ERSC as the top firm recommended for the design phase of the
seismic retrofit project.
ERSC’s team is located in Redlands, with extensive experience in reservoir planning,
design, and tank upgrades. The schedule and approach was a key consideration to meet
grant requirements. ESRC includes an experienced team who possess over 25 years of
Agenda Item
#4a
April 10, 20242
Meeting Date: April 10, 2024
Agenda Item #4a
Discussion Item
1
5
6
3
tank, structural, and geotechnical expertise. ERSC has completed recent similar projects
with other regional entities, including the City of Loma Linda, West Valley Water District,
Soboba Band of Luiseno Indians, and San Bernardino County Special District.
The recommended Professional Services Contract, for $445,560 (plus 15%
contingencies), will provide the necessary submittals to FEMA by January 2025 to be
considered for the Phase 2 construction grant award. The contract also provides
engineering support during bidding and construction.
AGENCY GOALS AND OBJECTIVES
I - Implement Effective Solutions Through Visionary Leadership
C. Strengthen Regional, State and National Partnerships
IV - Promote Planning, Maintenance and Preservation of District Resources
C. Dedicate Efforts Toward System Maintenance and Modernization
REVIEW BY OTHERS
This agenda item has been reviewed by the Engineering Department.
FISCAL IMPACT
The project is grant funded through CalOES and FEMA, and upon approval of each
disbursement, the District will be fully reimbursed.
Recommended by:
________________
Michael Moore
General Manager/CEO
Respectfully submitted:
________________
Jeff Noelte
Director of Engineering and Operations
ATTACHMENTS
Professional Services Agreement
Agreement for Services
03/16
AGREEMENT NO 2024.07
EAST VALLEY WATER DISTRICT
FOR
FOR PROFESSIONAL SERVICES
THIS AGREEMENT is made this day of ___________________ 20___, by and
between the EAST VALLEY WATER DISTRICT, a County Water District organized and
operating pursuant to California Water Code Section 30000 et seq. (hereinafter referred to as the
“DISTRICT”), and Engineering Resources of Southern California, Inc.,, a California Corporation
(hereinafter referred to as “CONSULTANT”).
RECITALS
WHEREAS, the DISTRICT desires to contract with CONSULTANT to provide design
professional services for Seismic Retrofitting of Water Reservoirs EVWD/FEMA HMGP Grant
Project, (hereinafter referred to as “Project”); and WHEREAS, CONSULTANT is willing to
contract with the DISTRICT to provide such services; and
WHEREAS, CONSULTANT holds itself as duly licensed, qualified, and capable of
performing said services; and
WHEREAS, this Agreement establishes the terms and conditions for the DISTRICT to
retain CONSULTANT to provide the services described herein for the Project.
COVENANTS
NOW, THEREFORE, in consideration of the faithful performance of the terms and
conditions set forth herein, the parties hereto agree as follows:
1
EVWD
Standard-Professionals Agreement
April, 2024
Agreement for Services
03/16
ARTICLE I
ENGAGEMENT OF CONSULTANT
AND AUTHORIZATION TO PROCEED
1.1 ENGAGEMENT:The DISTRICT hereby engages CONSULTANT, and
CONSULTANT hereby accepts the engagement, to perform certain design professional services
described in Section 2.1 of this Agreement for the term set forth in Section 6.7 of this Agreement.
1.2 AUTHORIZATION TO PROCEED: Authorization for CONSULTANT to
proceed with all or a portion of the work described in Section 2.1 of this Agreement will be granted
in writing by the DISTRICT as soon as both parties sign the Agreement and all applicable
insurance and other security documents required pursuant to Section 6.3 of this Agreement are
received and approved by the DISTRICT. CONSULTANT shall not proceed with said work until
so authorized by the DISTRICT, and shall commence work immediately upon receipt of the Notice
to Proceed.
1.3 NO EMPLOYEE RELATIONSHIP: CONSULTANT shall perform the services
provided for herein as an independent contractor, and not as an employee of the DISTRICT. The
DISTRICT shall have ultimate control over the work performed for the Project. CONSULTANT
is not to be considered an agent or employee of the DISTRICT for any purpose, and shall not be
entitled to participate in any pension plans, insurance coverage, bonus, stock, or similar benefits
that the DISTRICT provides for its employees. CONSULTANT shall indemnify the DISTRICT
for any tax, retirement contribution, social security, overtime payment, or workers’ compensation
payment which the DISTRICT may be required to make on behalf of CONSULTANT or any
employee of CONSULTANT for work performed under this Agreement.
ARTICLE II
SERVICES OF CONSULTANT
2.1 SCOPE OF SERVICES: The scope of design professional services to be performed
by the CONSULTANT under this Agreement are described in the Scope of Work attached hereto
as Exhibit “A” and incorporated herein by this reference (“Scope of Work”), and shall, where not
specifically addressed, include all related services ordinarily provided by the CONSULTANT
under same or similar circumstances and/or otherwise necessary to satisfy the requirements of
2
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Agreement for Services
03/16
Section 3.3 of this Agreement. In case of conflict between the terms of this Agreement and the
provisions of the Scope of Work, this Agreement shall govern.
2.2 DEPARTMENT OF INDUSTRIAL RELATIONS COMPLIANCE: This project
is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject
to the requirements of Section 4104 of the California Public Contract Code, or engage in the
performance of any contract for public work, as defined by the California Labor Code, unless
currently registered and qualified to perform public work pursuant to Section 1725.5 of the
California Labor Code.
2.3 PREVAILING WAGES: In accordance with the provisions of the California Labor
Code, CONSULTANT shall secure the payment of compensation to employees. To the extent
required by the California Labor Code, CONSULTANT shall pay not less than the prevailing rate
of per diem wages as determined by the Director, Department of Industrial Relations, and State of
California. Copies of such prevailing rate of per diem wages are on file at the DISTRICT’s office,
which copies will be made available to any interested party upon request. CONSULTANT shall
post a copy of such determination at each job site. If applicable, CONSULTANT shall forfeit to
the DISTRICT the amount of the penalty set forth in Labor Code Section 1777.7(b), or any
subsequent amendments thereto, for each calendar day, or portion thereof, for each worker paid
less than the specified prevailing rates for such work or craft in which such worker is employed,
whether paid by CONSULTANT or by any subcontractor.
2.4 HOURS AND WORKING CONDITIONS: The DISTRICT is a public entity in
the State of California and is subject to the provisions of the Government Code and the Labor Code
of the State. It is stipulated and agreed that all provisions of law applicable to public contracts are
a part of this Agreement to the same extent as though set forth herein and will be complied with
by CONSULTANT. CONSULTANT shall comply with all applicable provisions of the California
Labor Code relating to working hours and the employment of apprentices on public works projects.
CONSULTANT shall, as a penalty to the DISTRICT, forfeit $25.00 for each worker employed in
the execution of this Agreement by CONSULTANT or by any subcontractor, for each calendar
day during which such worker is required or permitted to work more than 8 hours in any one
calendar day and 40 hours in any one calendar week, unless such worker received compensation
for all hours worked in excess of 8 hours at not less than 1½ times the basic rate of pay.
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Agreement for Services
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ARTICLE III
RESPONSIBILITIES OF THE DISTRICT AND OF CONSULTANT
3.1 DUTIES OF THE DISTRICT: The DISTRICT, without cost to CONSULTANT,
will provide all pertinent information necessary for CONSULTANT’s performance of its
obligations under this Agreement that is reasonably available to the DISTRICT unless otherwise
specified in the Scope of Work, in which case the CONSULTANT is to acquire such information.
The DISTRICT does not guarantee or ensure the accuracy of any reports, information, and/or data
so provided. To the extent that any reports, information, and/or other data so provided was
supplied to the DISTRICT by persons who are not employees of the DISTRICT, any liability
resulting from inaccuracies and/or omissions contained in said information shall be limited to
liability on behalf of the party who prepared the information for the DISTRICT.
3.2 REPRESENTATIVE OF DISTRICT: The DISTRICT will designate Jason Wolf,
PE as the person to act as the DISTRICT’s representative with respect to the work to be performed
under this Agreement. Such person will have complete authority to transmit instructions, receive
information, and interpret and define the DISTRICT’s policies and decisions pertinent to the work.
In the event the DISTRICT wishes to make a change in the DISTRICT’s representative, the
DISTRICT shall notify the CONSULTANT of the change in writing.
3.3 DUTIES OF CONSULTANT: CONSULTANT shall perform the Project work in
such a manner as to fully comply with all applicable professional standards of care, including
professional quality, technical accuracy, timely completion, and other services furnished and/or
work undertaken by CONSULTANT pursuant to this Agreement. The CONSULTANT shall
cause all work and deliverables to conform to all applicable federal, state, and local laws and
regulations.
3.4 APPROVAL OF WORK: The DISTRICT’s approval of work or materials
furnished hereunder shall not in any way relieve CONSULTANT of responsibility for the technical
adequacy of its work. Neither the DISTRICT’s review, approval or acceptance of nor payment
for any of the services shall be construed to operate as a waiver of any rights under this Agreement
or of any cause of action arising out of the performance of this Agreement. Where approval by
the DISTRICT is indicated in this Agreement, it is understood to be conceptual approval only and
does not relieve the CONSULTANT of responsibility for complying with all laws, codes, industry
standards, and liability for damages caused by negligent acts, errors, omissions, noncompliance
with industry standards, or the willful misconduct of the CONSULTANT or its subcontractors.
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Agreement for Services
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CONSULTANT’s obligation to defend, indemnify, and hold harmless the DISTRICT, and its
directors, officers, employees and agents as set forth in Section 6.9 of this Agreement also applies
to the actions or omissions of the CONSULTANT or its subcontractors as set forth above in this
paragraph.
ARTICLE IV
PAYMENTS TO CONSULTANT
4.1 PAYMENT: The DISTRICT will pay CONSULTANT for work performed under
this Agreement, which work can be verified by the DISTRICT, on the basis of the following:
CONSULTANT shall exercise its good faith best efforts to facilitate a full and clear definition of
the scope of all assigned work so that the amount set forth in Section 4.3 of this Agreement will
cover all tasks necessary to complete the work. The amount set forth in Section 4.3 of this
Agreement is the maximum compensation to which CONSULTANT may be entitled for the
performance of services to complete the work for the Project, unless the Scope of Work or time to
complete the work is changed by the DISTRICT in writing in advance of the work to be performed
thereunder. Adjustments in the total payment amount shall only be allowed pursuant to Section
6.4 of this Agreement. In no event shall CONSULTANT be entitled to compensation greater than
the amount set forth in Section 4.3 of this Agreement where changes in the Scope of Work or the
time for performance are necessitated by the negligence of CONSULTANT or any subcontractor
performing work on the Project.
4.2 PAYMENT TO CONSULTANT: Payment will be made by the DISTRICT within
thirty (30) calendar days after receipt of an invoice from CONSULTANT, provided that all
invoices are complete and product and services are determined to be of sufficient quality by the
DISTRICT. CONSULTANT shall invoice DISTRICT monthly for services performed under this
Agreement. In the event that a payment dispute arises between the parties, CONSULTANT shall
provide to the DISTRICT full and complete access to CONSULTANT’s labor cost records and
other direct cost data, and copies thereof if requested by the DISTRICT.
4.3 ESTIMATED CHARGES: The total estimated charges for all work under this
Agreement are $445,540, and up to 15 percent contingencies with District approval, and such
amount is the cost ceiling as described herein. The total estimated charges stated herein constitute
the total amount agreed to.
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4.4 COST FOR REWORK: CONSULTANT shall, at no cost to the DISTRICT,
prepare any necessary rework occasioned by CONSULTANT’s negligent act or omission or
otherwise due substantially to CONSULTANT’s fault.
ARTICLE V
COMPLETION SCHEDULE
5.1 TASK SCHEDULE: The work is anticipated to be completed in accordance with
the schedule contained in the Scope of Work.
5.2 TIME OF ESSENCE: CONSULTANT shall perform all services required by this
Agreement in a prompt, timely, and professional manner in accordance with the above schedule.
Time is of the essence in this Agreement.
ARTICLE VI
GENERAL PROVISIONS
6.1 COMPLIANCE WITH FEDERAL, STATE, AND LOCAL LAWS:
CONSULTANT shall at all times observe all applicable provisions of Federal, State, and Local
laws and regulations including, but not limited to, those related to Equal Opportunity Employment.
6.2 SUBCONTRACTORS AND OUTSIDE CONSULTANTS: No subcontract shall
be awarded by CONSULTANT if not identified as a subcontractor in its Proposal unless prior
written approval is obtained from the DISTRICT. CONSULTANT shall be responsible for
payment to subcontractors used by them to perform the services under this Agreement. If
CONSULTANT subcontracts any of the work to be performed, CONSULTANT shall be as fully
responsible to the DISTRICT for the performance of the work, including errors and omissions of
CONSULTANT’s subcontractors and of the persons employed by the subcontractor, as
CONSULTANT is for the acts and omissions of persons directly employed by the
CONSULTANT. Nothing contained in this Agreement shall create any contractual relationship
between any subcontractor of CONSULTANT and the DISTRICT. CONSULTANT shall bind
every subcontractor and every subcontractor of a subcontractor to the terms of this Agreement that
are applicable to CONSULTANT’s work unless specifically noted to the contrary in the
subcontract in question and approved in writing by the DISTRICT.
6.3 INSURANCE: CONSULTANT shall secure and maintain in full force and effect,
until the satisfactory completion and acceptance of the Project by DISTRICT, such insurance as
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will protect it and the DISTRICT in such a manner and in such amounts as set forth below. The
premiums for said insurance coverage shall be paid by the CONSULTANT. The failure to comply
with these insurance requirements may constitute a material breach of this Agreement, at the sole
discretion of the DISTRICT.
(a)Certificates of Insurance: Prior to commencing services under this Agreement, and
in any event no later than ten (10) calendar days after execution of this Agreement,
CONSULTANT shall furnish DISTRICT with Certificates of Insurance and
endorsements verifying the insurance coverage required by this Agreement is in
full force and effect. The DISTRICT reserves the right to require complete and
accurate copies of all insurance policies required under this Agreement.
(b)Required Provisions: The insurance policies required by this Agreement shall
include the following provisions or have them incorporated by endorsement(s):
(1)Primary Coverage: The insurance policies provided by CONSULTANT
shall be primary insurance and any self-insured retention and/or insurance
carried by or available to the DISTRICT or its employees shall be excess
and non-contributory coverage so that any self-insured retention and/or
insurance carried by or available to the DISTRICT shall not contribute to
any loss or expense under CONSULTANT’s insurance.
(2)Additional Insured:The policies of insurance provided by
CONSULTANT, except Workers' Compensation and Professional
Liability, shall include as additional insureds: the DISTRICT, its directors,
officers, employees, and agents when acting in their capacity as such in
conjunction with the performance of this Agreement. Such policies shall
contain a "severability of interests" provision, also known as "Cross
liability" or "separation of insured".
(3)
(4)
Cancellation: Each certificate of insurance and insurance policy shall
provide that the policy may not be non-renewed, canceled (for reasons other
than non-payment of premium) or materially changed without first giving
thirty (30) days advance written notice to the DISTRICT, or ten (10) days
advance written notice in the event of cancellation due to non-payment of
premium.
Waiver of Subrogation:The insurance policies provided by
CONSULTANT shall contain a waiver of subrogation against DISTRICT,
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its directors, officers, employees and agents for any claims arising out of
the services performed under this Agreement by CONSULTANT.
Claim Reporting: CONSULTANT shall not fail to comply with the claim
reporting provisions or cause any breach of a policy condition or warranty
of the insurance policies required by this Agreement that would affect the
coverage afforded under the policies to the DISTRICT.
(5)
(6)Deductible/Retention:If the insurance policies provided by
CONSULTANT contain deductibles or self-insured retentions, any such
deductible or self-insured retention shall not be applicable with respect to
the coverage provided to DISTRICT under such policies. CONSULTANT
shall be solely responsible for any such deductible or self-insured retention
and the DISTRICT, in its sole discretion, may require CONSULTANT to
secure the payment of any such deductible or self-insured retention by a
surety bond or an irrevocable and unconditional letter of credit.
(7)Consultant’s Subcontractors:CONSULTANT shall include all
subcontractors as additional insureds under the insurance policies required
by this Agreement to the same extent as the DISTRICT or shall furnish
separate certificates of insurance and policy endorsements for each
subcontractor verifying that the insurance for each subcontractor complies
with the same insurance requirements applicable to CONSULTANT under
this Agreement.
(c)Insurance Company Requirements: CONSULTANT shall provide insurance
coverage through insurers that have at least an "A" Financial Strength Rating and a
"VII" Financial Size Category in accordance with the current ratings by the A. M.
Best Company, Inc. as published in Best’s Key Rating Guide or on said company’s
web site. In addition, any and all insurers must be admitted and authorized to
conduct business in the State of California and be a participant in the California
Insurance Guaranty Association, as evidenced by a listing in the appropriate
publication of the California Department of Insurance.
(d)Policy Requirements: The insurance required under this Agreement shall meet or
exceed the minimum requirements as set forth below:
(1)Workers' Compensation:CONSULTANT shall maintain Workers'
Compensation insurance as required by law in the State of California to
cover CONSULTANT’s obligations as imposed by federal and state law
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having jurisdiction over CONSULTANT’s employees and Employers'
Liability insurance, including disease coverage, of not less than $1,000,000.
General Liability: CONSULTANT shall maintain Comprehensive General
Liability insurance with a combined single limit of not less than $1,000,000
per occurrence or claim and $1,000,000 aggregate. The policy shall include,
but not be limited to, coverage for bodily injury, property damage, personal
injury, products, completed operations and blanket contractual to cover, but
not be limited to, the liability assumed under the indemnification provisions
of this Agreement. In the event the Comprehensive General Liability
insurance policy is written on a "claims made" basis, coverage shall extend
for two years after the satisfactory completion and acceptance of the Project
by DISTRICT.
(2)
(3)
(4)
Automobile Liability: CONSULTANT shall maintain Commercial
Automobile Liability insurance with a combined single limit for bodily
injury and property damage of not less than $1,000,000 each occurrence for
any owned, hired, or non-owned vehicles.
Professional Liability: CONSULTANT shall maintain Professional
Liability insurance covering errors and omissions arising out of the services
performed by the CONSULTANT or any person employed by him, with a
limit of not less than $1,000,000 per occurrence or claim and $1,000,000
aggregate. In the event the insurance policy is written on a "Claims made"
basis, coverage shall extend for two years after the satisfactory completion
and acceptance of the Project by DISTRICT.
(5)Property Coverage – Valuable Papers: Property coverage on an all-risk,
replacement cost form with Valuable Papers insurance sufficient to assure
the restoration of any documents, memoranda, reports, plans or other
similar data, whether in hard copy or electronic form, relating to the services
provided by CONSULTANT under this Agreement.
6.4 CHANGES IN SCOPE OR TIME: If the DISTRICT requests a change in the
Scope of Work or time of completion by either adding to or deleting from the original scope or
time of completion, an equitable adjustment shall be made and this Agreement shall be modified
in writing accordingly. CONSULTANT must assert any claim for adjustment under this clause in
writing within thirty (30) calendar days from the date of receipt from CONSULTANT of the
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notification of change unless the DISTRICT grants a further period of time before the date of final
payment under this Agreement.
6.5 NOTICES: All notices to either party by the other shall be made in writing and
delivered or mailed to such party at their respective addresses as follows, or to other such address
as either party may designate, and said notices shall be deemed to have been made when delivered
or, if mailed, five (5) days after mailing.
To DISTRICT:East Valley Water District
31111 Greenspot Road
Highland, CA 92346
Attn: Engineering Manager
To CONSULTANT:Engineering Resources of Southern California
1861 W. Redlands Blvd
Redlands, CA 92373
Attn: John M. Brudin
6.6 CONSULTANT’S ASSIGNED PERSONNEL: CONSULTANT designates
Joanna Rembis, PE to have immediate responsibility for the performance of the work and for all
matters relating to performance under this Agreement. Substitution of any assigned personnel
shall require the prior written approval of the DISTRICT. If the DISTRICT determines that a
proposed substitution is not acceptable, then, at the request of the DISTRICT, CONSULTANT
shall substitute with a person acceptable to the DISTRICT.
6.7
(a)
TERMINATION:
If the engagement of CONSULTANT is not extended by the mutual written consent
of the DISTRICT and CONSULTANT, then this Agreement shall expire on the
latest date set forth in the schedule contained in the Scope of Work for completion
of tasks for the Project.
(b)Notwithstanding the above, the DISTRICT may terminate this Agreement or
abandon any portion of the Project by giving ten (10) days written notice thereof to
CONSULTANT. CONSULTANT may terminate its obligation to provide further
services under this Agreement upon thirty (30) calendar days written notice only in
the event of substantial failure by the DISTRICT to perform in accordance with the
terms of this Agreement through no fault of the CONSULTANT.
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(c)In the event of termination of this Agreement or abandonment of any portion of the
Project, the DISTRICT shall be immediately given title to all original drawings and
other documents developed for the Project, and the sole right and remedy of
CONSULTANT shall be to receive payment for all amounts due and not previously
paid to CONSULTANT for services completed or in progress in accordance with
the Agreement prior to such date of termination. If termination occurs prior to
completion of any task for which payment has not been made, the fee for services
performed during such task shall be based on an amount mutually agreed to by the
DISTRICT and CONSULTANT. Such payments available to the CONSULTANT
under this paragraph shall not include costs related to lost profit associated with the
expected completion of the work or other such payments relating to the benefit of
this Agreement.
6.8 ATTORNEYS’ FEES: In the event that either the DISTRICT or CONSULTANT
brings an action or proceeding for damages for an alleged breach of any provision of this
Agreement, to interpret this Agreement or determine the rights of and duties of either party in
relation thereto, the prevailing party shall be entitled to recover as part of such action or proceeding
all litigation, arbitration, mediation and collection expenses, including witness fees, court costs,
and reasonable attorneys' fees. Such fees shall be determined by the Court in such litigation or in
a separate action brought for that purpose. Mediation will be attempted if both parties mutually
agree before, during, or after any such action or proceeding has begun.
6.9
(a)
INDEMNITY:
CONSULTANT shall defend, indemnify and hold DISTRICT, including its
directors, officers, employees and agents, harmless from and against any and all
claims, demands, causes of action, suits, debts, obligations, liabilities, losses,
damages, costs, expenses, attorney’s fees, awards, fines, settlements, judgments or
losses of whatever nature, character, and description, that arise out of, pertain to, or
relate to the negligence, recklessness, or willful misconduct of CONSULTANT or
any of CONSULTANT’s subcontractors, including their respective directors,
officers, employees, agents and assigns, excepting only such matters arising from
the sole negligence or willful misconduct of the DISTRICT.
(b)CONSULTANT shall defend, indemnify and hold DISTRICT, including its
directors, officers, employees and agents, harmless from and against any and all
claims, demands, causes of action, suits, debts, obligations, liabilities, losses,
damages, costs, expenses, attorney’s fees, awards, fines, settlements, judgments or
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losses of whatever nature, character, and description, with respect to or arising out
of any infringement or alleged infringement of any patent, copyright or trademark
and arising out of the use of any equipment or materials furnished under this
Agreement by the CONSULTANT or CONSULTANT’s subcontractors, including
their respective directors, officers, employees, agents and assigns, or out of the
processes or actions employed by, or on behalf of, the CONSULTANT or
CONSULTANT’s subcontractors, including their respective directors, officers,
employees, agents and assigns, in connection with the performance of services
under this Agreement. CONSULTANT shall have the right, in order to avoid such
claims or actions, to substitute at its expense non-infringing equipment, materials
or processes, or to modify at its expense such infringing equipment, materials, and
processes so they become non-infringing, provided that such substituted and
modified equipment, materials, and processes shall meet all the requirements and
be subject to all the provisions of this Agreement.
(c)CONSULTANT shall defend, indemnify and hold DISTRICT, including its
directors, officers, employees and agents, harmless from and against any and all
claims, demands, causes of action, suits, debts, obligations, liabilities, losses,
damages, costs, expenses, attorney’s fees, awards, fines, settlements, judgments or
losses of whatever nature, character, and description, with respect to or arising out
of any breach by CONSULTANT or CONSULTANT’s subcontractors, including
their respective directors, officers, employees, agents and assigns, of the aforesaid
obligations and covenants, and any other provision or covenant of this Agreement.
It is the intent of the parties to this Agreement that the defense, indemnity, and hold
harmless obligation of CONSULTANT under this Agreement shall be as broad and
inclusive as may be allowed under California Civil Code §§ 2778 through 2784.5,
or other similar state or federal law.
(d)
6.10 SAFETY: CONSULTANT shall perform the work in full compliance with
applicable State and Federal safety requirements including, but not limited to, Occupational Safety
and Health Administration requirements.
(a)CONSULTANT shall take all precautions necessary for the safety of, and
prevention of damage to, property on or adjacent to the Project site, and for the
safety of, and prevention of injury to, persons, including DISTRICT’s employees,
CONSULTANT’s employees, and third persons. All work shall be performed
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entirely at CONSULTANT’s risk. CONSULTANT shall comply with the
insurance requirements set forth in Section 6.3 of this Agreement.
(b)CONSULTANT shall also furnish the DISTRICT with a copy of any injury
prevention program established for the CONSULTANT’s employees pursuant to
Labor Code Section 6401.7, including any necessary documentation regarding
implementation of the program. CONSULTANT hereby certifies that its
employees have been trained in the program, and procedures are in place to train
employees whenever new substances, processes, procedures, or equipment are
introduced. CONSULTANT shall demonstrate compliance with Labor Code
Section 6401.7 by maintaining a copy of its Injury and Illness Prevention Plan at
the Project site and making it available to the DISTRICT.
6.11 EXAMINATION OF RECORDS: All original drawings, specifications, reports,
calculations, and other documents or electronic data developed by CONSULTANT for the Project
shall be furnished to and become the property of the DISTRICT. CONSULTANT agrees that the
DISTRICT will have access to and the right to examine any directly pertinent books, documents,
papers, and records of any and all of the transactions relating to this Agreement.
6.12 OWNERSHIP OF SOFTWARE:
(a)Subject to payment of all compensation due under this Agreement and all other
terms and conditions herein, CONSULTANT hereby grants DISTRICT a
nonexclusive, transferable, royalty-free license to use the Software furnished to
DISTRICT by CONSULTANT under this Agreement. The license granted herein
shall authorize DISTRICT to:
(1)Install the Software on computer systems owned, leased or otherwise
controlled by DISTRICT;
(2)
(3)
Utilize the Software for its internal data-processing purposes; and
Copy the Software and distribute as desired to exercise the rights granted
herein.
(b)CONSULTANT retains its entire right, title and interest in the Software developed
under this Agreement. DISTRICT acknowledges that CONSULTANT owns or
holds a license to use and sublicense various pre-existing development tools,
routines, subroutines and other programs, data and materials that CONSULTANT
may include in the Software developed under this Agreement. This material shall
be referred to hereafter as “Background Technology.”
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(c)DISTRICT agrees that CONSULTANT shall retain any and all rights
CONSULTANT may have in the Background Technology. CONSULTANT grants
DISTRICT an unrestricted, nonexclusive, perpetual, fully paid-up worldwide
license to use the Background Technology in the Software developed and delivered
to DISTRICT under this Agreement, and all updates and revisions thereto.
However, DISTRICT shall make no other commercial use of the Background
Technology without CONSULTANT’s written consent.
6.13 INTEGRATION AND AMENDMENT: This Agreement contains the entire
understanding between the DISTRICT and CONSULTANT as to those matters contained herein.
No other representations, covenants, undertakings or other prior or contemporaneous agreements,
oral or written, respecting those matters, which are not specifically incorporated herein, may be
deemed in any way to exist or to bind any of the parties hereto. Each party acknowledges that it
has not executed this Agreement in reliance on any promise, representation or warranty not set
forth herein. This Agreement may not be amended except by a writing signed by all parties hereto.
6.14 ASSIGNMENT: Neither party shall assign or transfer its interest in this Agreement
without written consent of the other party. All terms, conditions, and provisions of this Agreement
shall inure to and shall bind each of the parties hereto, and each of their respective heirs, executors,
administrators, successors, and assigns.
6.15 GOVERNING LAW: This Agreement shall be construed as if it was jointly
prepared by both parties hereto, and any uncertainty or ambiguity contained herein shall not be
interpreted against the party drafting same. This Agreement shall be enforced and governed by
the laws of the State of California. If any action is brought to interpret or enforce any term of this
Agreement, the action shall be brought in a state court situated in the County of San Bernardino,
State of California, or in a federal court with in rem jurisdiction over the Project.
6.16 HEADINGS: Article and Section headings in this Agreement are for convenience
only and are not intended to be used in interpreting or construing the terms, covenants, and
conditions of this Agreement.
6.17 PARTIAL INVALIDITY: If any term, covenant, condition, or provision of this
Agreement is found by a court of competent jurisdiction to be invalid, void, or unenforceable, the
remainder of the provisions hereof shall remain in full force and effect, and shall in no way be
affected, impaired, or invalidated thereby.
6.18 EFFECT OF DISTRICT’S WAIVER: Any failure by the DISTRICT to enforce
any provision of this Agreement, or any waiver thereof by the DISTRICT, shall not constitute a
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waiver of its right to enforce subsequent violations of the same or any other terms or conditions
herein.
6.19 AUTHORITY: The individuals executing this Agreement represent and warrant
that they have the legal capacity and authority to sign this Agreement on behalf of and to so bind
their respective legal entities.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date
first written above.
CONSULTANT DISTRICT
By:_____________________________By:_____________________________
East Valley Water District_____________________________
(John M. Brudin
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EXHIBIT A
SCOPE OF WORK
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Proposal for Engineering Services for
Seismic Retrofitting of Water Reservoirs
SCOPE OF WORK
TASK 1: DATA GATHERING AND TECHNICAL MEMORANDUM
TASK 1.1 (SITE VISIT & MEMORANDUM)
1. Records: Evaluate exisꢀng records, previous reports, and as-built documents provided by EVWD as outlined in the RFP.
2. Site Visit: Conduct field invesꢀgaꢀons to accurately locate and confirm the posiꢀons of current uꢀliꢀes. Obtain necessary
measurements for implemenꢀng seismic upgrades and idenꢀfy any potenꢀal construcꢀon challenges.
a. Capture photographic documentaꢀon during the site visit and record exisꢀng condiꢀons for inclusion in the Technical
Memorandum.
3. Sampling & Laboratory Analyses: The objecꢀve of this item is to definiꢀvely confirm the types and levels of heavy metals within the
coaꢀng and paint to assist in planning the work and ensure all personnel health, safety measures, and environmental controls are
idenꢀfied and implemented. ERSC’s team proposes to remove 3 samples of interior coaꢀngs and 2 samples of exterior paint from
each reservoir to determine if they contain lead, chromium compounds, or zinc as required by Title 22.
4. Report: Develop a technical memorandum outlining recommended seismic upgrades for each reservoir in accordance with the
latest AWWA D100 Seismic Standards and Uniform Building Codes (UBC). This memorandum will encompass a conceptual layout
of the seismic upgrades and esꢀmates for construcꢀon costs and schedules.
a. Provide EVWD with a Draꢁ Technical Memorandum for review and feedback.
b. Revise the draꢁ Technical Memorandum to integrate EVWD’s input and submit a final version of the document, endorsed and
signed by a professional engineer.
TASK 1.2 (SOILS REPORT & STRUCTURAL CALCULATIONS)
1. Geotechnical Report: ERSC will team with Aragon Geotechnical, Inc. (AGI), a DBE firm, to provide a geotechnical invesꢀgaꢀon
describing test methods, results, and conclusions. It will also be an integral part of the project’s design. At a minimum, the
invesꢀgaꢀon will evaluate sub-surface condiꢀons that will impact excavaꢀon characterisꢀcs of the soil, lateral load requirements
for trench shoring, safe trench side slopes, over-excavaꢀon, seismicity, design criteria for foundaꢀon design, pipe zone backfill,
suitability of exisꢀng soil to be used as backfill, appropriate backfill methods and compacꢀon procedures, corrosion potenꢀal of
the soil, and potenꢀal geological hazards. All three sites are interpreted to feature granular and non-expansive sand and gravel
alluvium to depths exceeding 100 feet. AGI proposes 3 to 4 soil borings per site or up to 12 borings total, with final counts depending
largely on pipe interference or site access issues. There is not much room to maneuver around some tank arrays. Moreover,
confirming the presence or absence of fill at the shell locaꢀons will be criꢀcal. Old fills are unlikely to be products of engineered
grading, and undocumented fill is disallowed for foundaꢀon bearing. Therefore, we need to get as close to the tanks as possible.
ERSC will incorporate all geotechnical requirements into the planning and design phase of the project. A draꢁ geotechnical report
will be submiꢂed to the EVWD for review. The Final Geotechnical report will include any recommendaꢀons for EVWD.
2. Perform seismic calculaꢀons for each reservoir based on the site-specific values.
3. Prepare recommendaꢀons for the seismic upgrades for each reservoir based on the new calculaꢀons. The calculaꢀons and
summary of upgrades with the associated costs will be included in the draꢁ technical memorandum.
TASK 1.3 – CEQA
1. Develop, coordinate, and submit a CEQA Noꢀce of Exempꢀon package for each site selected to move forward aꢁer review of the
draꢁ technical memorandum
TASK 2: DEVELOPMENT OF CONSTRUCTION DOCUMENTS
1. Meet with EVWD to review the reports and finalize a scope of work for each reservoir.
2. Prepare detailed design calculaꢀons, including structural calculaꢀons based on seismic zone 4 for all structural modificaꢀons.
3. Prepare technical specificaꢀons in accordance with current AWWA Standard D100 regulaꢀons, Cal/OSHA requirements, SWRCB
regulaꢀons, and Public Works Construcꢀon (Greenbook). The specificaꢀons will include:
a. Earthwork (if determined necessary).
b. Pipeline, valves, and equipment for connecꢀng exisꢀng water system to reservoirs.
c. Reservoir foundaꢀons.
d. Reservoir appurtenances, including drain, overflow, ladders, vents, manholes, vents, mixing systems, etc.
e. Reservoir coaꢀng and painꢀng compliant with the AQMD.
f. Sacrificial Cathodic Protecꢀon System
4. Refine and finalize plans for the construcꢀon of seismic retrofits to each reservoir. The plans will include a site layout of each
reservoir and the layout of the seismic upgrades.
5. An engineer’s esꢀmate will be prepared based on the bid schedule generated for the project and provided with each submiꢂal.
The esꢀmate will include a basis of esꢀmate discussion, idenꢀficaꢀon of the esꢀmate unit, and associated quanꢀꢀes. The cost
esꢀmate will be based on current/recent projects of similar scope.
Proposal for Engineering Services for
Seismic Retrofitting of Water Reservoirs
6. Upon receipt of the electronic version of EVWD’s boilerplate, ERSC will update the standards to correlate to the project specifics,
including but not limited to bid schedule, measure and payment secꢀon, special condiꢀons, project ꢀme, and other related
documents for bid. Specificaꢀons will be completed in Word format.
7. Milestone 1: 50% submiꢂal - ERSC will submit a 50% submiꢂal of the plans, specificaꢀons, engineers cost esꢀmate for review and
comment by the EVWD.
8. Milestone 2: 90% Submiꢂal - ERSC will review the comments and feedback from the EVWD during the 50% submiꢂal and
incorporate it into the 90% submiꢂal of the PS&E for submiꢂal to EVWD for review.
9. Milestone 3: 100% Submiꢂal - Upon receipt of any EVWD comments, the 90% submiꢂal will be updated accordingly, and ERSC will
prepare a complete set of 100% design PS&E and contract documents. ERSC will make all EVWD-requested changes, addiꢀons,
deleꢀons, and correcꢀons to the Final Design Plans.
10. Milestone 4: Final Submiꢂal - ERSC shall perform rouꢀne and final review prior to signing the plans to ensure accuracy, conformance,
and integrity. Sound engineering will be administered throughout the project, and all calculaꢀons performed will be checked for
accuracy.
11. Conduct phone conferences or in-person meeꢀngs with EVWD, whichever the District prefers, aꢁer each design submiꢂal to
discuss comments and changes.
12. ERSC will keep a log of all the submiꢂals, review comments, and responses.
Deliverables:
•
•
PS&E (50%. 90% and 100%)
Signed and stamped mylars and specificaꢀons, calculaꢀons, and all documents will be provided electronically in their original
format (PDF and hard copy).
A TOTAL OF TWO SEPARATE BID PACKAGES WILL BE PREPARED.
TASK 3: BIDDING ASSISTANCE (FOR TWO CONSTRUCTION CONTRACTS)
1. Prepare the Noꢀce of Inviꢀng Bids based on the agreed-upon date and ꢀme with EVWD and distribute it to interested parꢀes.
2. Prepare the agenda and facilitate the Pre-Bid meeꢀng. Present a summary of project requirements, answer any quesꢀons, assist in
pre-bid inspecꢀon, and prepare meeꢀng minutes, including wriꢂen responses to quesꢀons and clarificaꢀon as needed.
3. Assist EVWD during the bidding process with requests for informaꢀon and requests for clarificaꢀon from the bidders regarding
the design plans and technical specificaꢀons. ERSC will take the lead in preparing, tracking, and issuing bid addenda as required
to provide clarificaꢀon on contract documents and responses to Requests for Informaꢀon (RFI) and Request for Clarificaꢀon
(RFC). ERSC will help EVWD staff with technical details required for staff reports provided to the Board (ERSC anꢀcipates two (2)
Addendums and five (5) RFIs).
4. Assist EVWD staff in analyzing bids, verifying contractors’ licenses, conducꢀng a background check of the lowest responsive bidder,
and making a recommendaꢀon for the award of the construcꢀon contract.
5. If determined necessary, prepare a construcꢀon set of documents that incorporate any changes made during the bid and note
them as a revision to the bid documents.
TASK4:ENGINEERINGSUPPORTDURINGCONSTRUCTION(FORTWOCONSTRUCTION
CONTRACTS)
1. Provide general contract administraꢀon for the construcꢀon of the project. Provide office engineering and consultaꢀon as required
and coordinate with EVWD and other staff to manage the construcꢀon contract.
2. Provide assistance with request(s) for informaꢀon, clarificaꢀons, and change orders (COs) as needed. The modificaꢀons
communicated by change order will be fully documented with drawings and/or wriꢂen descripꢀons of the work required. Assist
with determinaꢀon and/or negoꢀaꢀons for compensaꢀon for COs. Work will be provided for a total of 15 RFI/CO.
3. Review and approve or reject all submiꢂals in a ꢀmely manner. Rejected submiꢂals will be supplemented with an explanaꢀon
of the reason for rejecꢀon and any requirements for resubmiꢂal. Assure that any deviaꢀons or subsꢀtuꢀons submiꢂed by the
contractor shall be equal to or of beꢂer quality than specified in the contract documents. Make recommendaꢀon(s), review all
subsꢀtuꢀons with EVWD’s staff, and receive EVWD’s concurrence prior to approving any subsꢀtuꢀon. Submit to EVWD two (2)
copies of all preliminary and final shop drawings that have been reviewed for conformance. Submiꢂals are based on 15 total
submiꢂals.
4. Coordinate and direct tesꢀng as needed for conformance with plans and specificaꢀons. Tests shall be conducted by the vendor or
contractor. Review and evaluate all tests and make recommendaꢀons to EVWD prior to installaꢀon and acceptance of the finished
facility. Coordinate and assist in the verificaꢀon of intermediate and final acceptance.
5. Provide as-needed construcꢀon acꢀviꢀes to resolve issues or verify progress. Costs are based on 4 site visits per reservoir. This cost
excludes coaꢀng and painꢀng inspecꢀon, which is recommended to be provided by a full-ꢀme inspector for the project.
Proposal for Engineering Services for
Seismic Retrofitting of Water Reservoirs
TASK 5: AS-BUILT DRAWING PREPARATION (FOR TWO CONSTRUCTION CONTRACTS)
1. Prepare record drawings by marking all changes on original mylar drawings provided by EVWD and submit one (1) full-size copy of
record drawings along with the return of said mylar drawings. Prepare record drawings in AutoCAD and submit electronic file(s)
on compact disc to EVWD.
TASK 6: PROJECT MEETINGS AND MANAGEMENT
1. ERSC will work with EVWD Staff to schedule a Project Kickoff Meeꢀng at EVWD’s office or via teleconference, depending on
EVWD’s preference. The kickoff meeꢀng will include a review of background informaꢀon and project scope and an overview of the
project schedule, objecꢀves, milestones, criꢀcal paths, progress meeꢀngs, and various other details.
2. Prior to any meeꢀngs, ERSC will provide a wriꢂen agenda to EVWD no less than three working days in advance, and minutes within
five working days aꢁer a meeꢀng. At each progress meeꢀng, ERSC will provide the District with an updated progress schedule and
cost summary report/invoices.
3. Coordinate with EVWD regularly throughout the project to discuss results of analyses, obtain addiꢀonal informaꢀon as necessary,
resolve any contract administraꢀon issues, and provide schedule updates.
4. Determine agencies involved in the project, provide communicaꢀons with them, and comply with their respecꢀve permiꢃng
requirements.
5. Submit all deliverables to EVWD.
6. Aꢂend 5 progress meeꢀngs with EVWD throughout the course of the project.
EAST VALLEY WATER DISTRICT
ENGINEERING SERVICES FOR SEISMIC RETROFITTING OF WATER RESERVOIRS
PROJECT SCHEDULE
ID Task Name Duration Start Finish Qtr 2, 2024
Apr
Qtr 3, 2024
Jul
Qtr 4, 2024
Oct
Qtr 1, 2025
JanFebMarMayJunAugSepNovDec Feb M
1
2
3
4
5
6
7
8
9
PHASE 1 - ENGINEERING DESIGN
ANTICIPATED AWARD OF CONTRACT
NOTICE TO PROCEED
240 days
1 day
1 day
Tue 3/19/24 Mon 2/17/25
Tue 3/19/24 Tue 3/19/24
Wed 4/3/24
Thu 4/4/24
Fri 4/5/24
Wed 4/3/24
Thu 4/4/24
Thu 4/11/24
Thu 4/11/24
Thu 5/30/24
Thu 6/13/24
Thu 6/20/24
KICK‐OFF MEETING
REVIEW DATA AND PREVIOUS REPORTS
FIELD INVESTIGATION
PREPARE AND SUBMIT DRAFT TECHNICAL MEMORANDUM
EVWD REVIEW OF DRAFT TECHNICAL MEMORANDUM
ERSC INCORPORATE EVWD'S COMMENTS AND SUBMIT FINAL 5 days
TECHNICAL MEMORANDUM
1 day
5 days
5 days
35 days
10 days
Fri 4/5/24
Fri 4/12/24
Fri 5/31/24
Fri 6/14/24
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
MEETING TO DISCUSS TECHNICAL MEMORANDUM
PREPARE PLANS, SPECIFICATIONS & ESTIMATE (PS&E)
50% SUBMITTAL PS&E AND REVIEW BY EVWD
MEETING TO DISCUSS 50% SUBMITTAL
REVISE PS&E
90% SUBMITTAL PS&E AND REVIEW BY EVWD
MEETING TO DISCUSS 90% SUBMITTAL
REVISE PS&E
100% SUBMITTAL PS&E AND REVIEW BY EVWD
COMPLETE BID DOCUMENTS
EVWD INTERNAL PROCESS OF BID DOCUMENTS
FINALIZED PROJECT DOCUMENTS
ADVERTISE
1 day Fri 6/21/24
Mon 6/24/24 Fri 8/16/24
Mon 8/19/24 Fri 8/30/24
Mon 9/2/24
Tue 9/3/24
Fri 6/21/24
40 days
10 days
1 day
10 days
10 days
1 day
5 days
10 days
5 days
10 days
5 days
10 days
1 day
Mon 9/2/24
Mon 9/16/24
Tue 9/17/24 Mon 9/30/24
Tue 10/1/24 Tue 10/1/24
Wed 10/2/24 Tue 10/8/24
Wed 10/9/24 Tue 10/22/24
Wed 10/23/24 Tue 10/29/24
Wed 10/30/24 Tue 11/12/24
Wed 11/13/24 Tue 11/19/24
Wed 11/20/24 Tue 12/3/24
Wed 12/18/24 Wed 12/18/24
Thu 1/2/25
Fri 1/3/25
Fri 2/14/25
Mon 2/17/25 Mon 2/17/25
Tue 2/18/25 Mon 2/15/27
PRE‐BID CONFERENCE
BID DATE
AWARD AND PROCESS CONTRACT DOCUMENTS
PRE‐CONSTRUCTION MEETING
NOTICE TO PROCEED FOR CONSTRUCTION
1 day
30 days
1 day
1 day
520 days
Thu 1/2/25
Thu 2/13/25
Fri 2/14/25
28 PHASE 2 ‐ CONSTRUCTION (BASED ON WORK PERFORMED ON
MULTIPLE TANKS AT A TIME)
Page 1 MARCH 20, 2024
Engineering Resources of Southern California, Inc. | Schedule of Rates
Professional Staff NOTE: All rates hereon are subject to automaꢀc increase upon
July 1st of each year. Rates will be adjusted by the percentPresident ........................................................................... $305.00
Vice President.................................................................... $260.00
Sr. Principal Engineer......................................................... $255.00
Principal Engineer.............................................................. $230.00
Assistant Principal Engineer .............................................. $215.00
Engineer V ......................................................................... $195.00
Engineer IV ........................................................................ $175.00
Engineer III ........................................................................ $160.00
increase in California Consumer Price Index-All Urban Consumers
for the twelve-month period ending February as calculated by the
California Department of Industrial Relaꢀons (CADIR) California
Consumer Price Index Calculator. Prevailing Wage Rates are
dictated by the CADIR. All classificaꢀons which are subject to
Prevailing Wages will be adjusted when revised determinaꢀons
are published by the CADIR.
Engineer II ......................................................................... $145.00 Unless otherwise established by contractual agreement,
Engineer I .......................................................................... $130.00 payment is due and payable upon receipt. Payment is considered
delinquent if not paid within 30 days of invoice date. If payment is
not completed within agreed terms, Client agrees to pay a service
charge on the amount past due at the rate of 1.5% per month
(18% per annum).
Engineering Staff
Principal Engineering Associate......................................... $210.00
Senior Engineering Associate ............................................ $190.00
Engineering Associate V .................................................... $165.00
Engineering Associate IV ................................................... $145.00
Engineering Associate III.................................................... $135.00
Engineering Associate II..................................................... $120.00
Engineering Associate I...................................................... $115.00
Engineering Aide II .............................................................. $65.00
Engineering Aide I ............................................................... $60.00
Survey Staff and Services
Principal Surveyor.............................................................. $215.00
Senior Surveyor ................................................................. $175.00
Surveyor III ........................................................................ $140.00
Surveyor II ......................................................................... $125.00
Surveyor I .......................................................................... $105.00
2-Man Survey Crew (Std Equipment/Truck)...................... $320.00
1-Man Survey Crew (Std Equipment/Truck)...................... $250.00
3rd Man on Survey Crew................................................... $140.00
Construcꢀon Support Staff
Construcꢀon Manager....................................................... $215.00
Chief Construcꢀon Inspector............................................. $165.00
Sr. Construcꢀon Inspector ................................................. $155.00
Construcꢀon Inspector...................................................... $145.00
Inspector Overꢀme (Hours 8-12/Saturdays) ..................... $200.00
Inspector Overꢀme (Hours 12+/Sundays)......................... $235.00
Administraꢀve Staff
Operaꢀons Manager ......................................................... $120.00
Operaꢀons Specialist......................................................... $100.00
Administraꢀve Assistant II................................................... $90.00
Administraꢀve Assistant I .................................................... $80.00
Other Direct Expenses
Vehicle Mileage ................................................ $0.70/Mile
Subconsultant................................................... Cost + 20%
Reimbursable Expenses/Charges ..................... Cost + 15%
Forensic Analysis ................................. Standard Rate X 2
Expert Witness .................................... Standard Rate X 3
March 1, 2024
Agenda Item
#4b
April 10, 20241
Meeting Date: April 10, 2024
Agenda Item #4b
Discussion Item
Regular Board Meeting
TO: Governing Board Members
FROM: General Manager/CEO
SUBJECT: Consider Approval of Agreement for Hydrogeologic Operations Studies with
Rincon Consultants, Inc. for the Sterling Natural Resource Center
RECOMMENDATION
That the Board of Directors authorize the General Manager/CEO to execute an
agreement with Rincon Consultants, Inc. to provide support for Hydrogeologic
Operational Studies for the SNRC project for a not-to-exceed amount of $205,625.
BACKGROUND / ANALYSIS
The Sterling Natural Resource Center (SNRC) requires extensive water quality analysis
to determine the effect of recharging recycled water into the groundwater basin. The
California Division of Drinking Water and the Regional Water Quality Control Board
require studies for the operation of Weaver Recharge Basins. The required studies
include a Tracer Study and a Soil Aquifer Treatment (SAT) Study to verify assumptions
proposed in the District’s permitting documentation. This Agreement will provide the
Tracer Study and SAT Study required for the SNRC permit.
The treatment of wastewater to produce recycled water for groundwater recharge
includes extensive regulations and permitting administered by multiple State agencies.
Key staff at Rincon Consultants has provided consulting services on the SNRC project
since 2015 and was initially contracted prior to East Valley Water District obtaining
LAFCO authority for wastewater treatment. The contract services included the
preparation of multiple engineering documents required by the regulations, and
extensive modeling of the proposed groundwater recharge activity.
Following the initial environmental studies and evaluations, the SNRC Project evolved to
include the anaerobic digestion system and change in the main discharge location to
the Redlands Basin instead of City Creek. These changes were significant enough to
require the groundwater modeling work to be redone under the adjusted conditions,
and to require updating of the engineering documents. With the change in discharge
location from Redlands Basin to the Weaver Basins, the groundwater modeling and
engineering documents needed to be redone to reflect groundwater recharge taking
place at the Weaver Basins. This analysis was accepted by the Regional Water Quality
Control Board and The District received its Waste Discharge Requirements and Water
Recycling Requirements.
Agenda Item
#4b
April 10, 20242
Meeting Date: April 10, 2024
Agenda Item #4b
Discussion Item
Now that the groundwater modeling and engineering documents have been accepted
by the regulators, there are several requirements relating to monitoring of the proposed
groundwater recharge activities that need to be completed during the initial operations
of Weaver Basins. These requirements include performing a Tracer Study to verify
groundwater travel times by adding a tracer compound to the Weaver Basins and
monitoring its presence as groundwater moves towards a previously constructed
monitoring well. In addition, a SAT Study is required to verify removal rates of key
water quality constituents as recycled water moves through the soil on its way to the
groundwater table.
Staff is recommending this work to be accomplished by awarding an agreement to
Rincon Consultants for $205,625. The attached draft agreement and associated scope
of work provides a detailed description of the services to be provided. The anticipated
completion of this work is February 28, 2025.
AGENCY GOALS AND OBJECTIVES
I - Implement Effective Solutions Through Visionary Leadership
A. Identify Opportunities to Optimize Natural Resources
IV - Promote Planning, Maintenance and Preservation of District Resources
A. Develop Projects and Programs to Ensure Safe and Reliable Services
REVIEW BY OTHERS
This agenda item has been reviewed by the executive management team.
FISCAL IMPACT
Most of the proposed agreement amount of $205,625, will be included in the FY 24/25
budget. A portion of the agreement amount will be amended to the FY 23/24 budget.
Recommended by:
________________
Michael Moore
General Manager/CEO
Respectfully submitted:
________________
Jeff Noelte
Director of Engineering and Operations
ATTACHMENTS
Agenda Item
#4b
April 10, 20243
Meeting Date: April 10, 2024
Agenda Item #4b
Discussion Item
Draft Agreement
Scope of Work
1
EVWD
Standard-Professionals Agreement
March 2016
AGREEMENT NO 2024.___
EAST VALLEY WATER DISTRICT
FOR
FOR PROFESSIONAL SERVICES WITH
RINCON CONSULTANTS, INC.
THIS AGREEMENT is made this day of 2024, by and between
the EAST VALLEY WATER DISTRICT, a County Water District organized and operating
pursuant to California Water Code Section 30000 et seq. (hereinafter referred to as the
“DISTRICT”), and Rincon Consultants, Inc., an engineering service company (hereinafter referred
to as “CONSULTANT”).
RECITALS
WHEREAS, the DISTRICT desires to contract with CONSULTANT to support
hydrogeologic operational studies for the Sterling Natural Resource Center (hereinafter referred to
as “Project”); and
WHEREAS, CONSULTANT is willing to contract with the DISTRICT to provide such
services; and
WHEREAS, CONSULTANT holds itself as duly licensed, qualified, and capable of
performing said services; and
WHEREAS, this Agreement establishes the terms and conditions for the DISTRICT to
retain CONSULTANT to provide the services described herein for the Project.
COVENANTS
NOW, THEREFORE, in consideration of the faithful performance of the terms and
conditions set forth herein, the parties hereto agree as follows:
2
EVWD
Standard-Professionals Agreement
March 2016
ARTICLE I
ENGAGEMENT OF CONSULTANT
AND AUTHORIZATION TO PROCEED
1.1 ENGAGEMENT: The DISTRICT hereby engages CONSULTANT, and
CONSULTANT hereby accepts the engagement, to perform certain design professional services
described in Section 2.1 of this Agreement for the term set forth in Section 6.7 of this Agreement.
1.2 AUTHORIZATION TO PROCEED: Authorization for CONSULTANT to
proceed with all or a portion of the work described in Section 2.1 of this Agreement will be granted
in writing by the DISTRICT as soon as both parties sign the Agreement and all applicable
insurance and other security documents required pursuant to Section 6.3 of this Agreement are
received and approved by the DISTRICT. CONSULTANT shall not proceed with said work until
so authorized by the DISTRICT, and shall commence work immediately upon receipt of the Notice
to Proceed.
1.3 NO EMPLOYEE RELATIONSHIP: CONSULTANT shall perform the services
provided for herein as an independent contractor, and not as an employee of the DISTRICT. The
DISTRICT shall have ultimate control over the work performed for the Project. CONSULTANT
is not to be considered an agent or employee of the DISTRICT for any purpose, and shall not be
entitled to participate in any pension plans, insurance coverage, bonus, stock, or similar benefits
that the DISTRICT provides for its employees. CONSULTANT shall indemnify the DISTRICT
for any tax, retirement contribution, social security, overtime payment, or workers’ compensation
payment which the DISTRICT may be required to make on behalf of CONSULTANT or any
employee of CONSULTANT for work performed under this Agreement.
ARTICLE II
SERVICES OF CONSULTANT
2.1 SCOPE OF SERVICES: The scope of professional services to be performed by the
CONSULTANT under this Agreement are described in the Scope of Work attached hereto as
Exhibit “A” and incorporated herein by this reference (“Scope of Work”), and shall, where not
specifically addressed, include all related services ordinarily provided by the CONSULTANT
under same or similar circumstances and/or otherwise necessary to satisfy the requirements of
3
EVWD
Standard-Professionals Agreement
March 2016
Section 3.3 of this Agreement. In case of conflict between the terms of this Agreement and the
provisions of the Scope of Work, this Agreement shall govern.
2.2 DEPARTMENT OF INDUSTRIAL RELATIONS COMPLIANCE: This project is
subject to compliance monitoring and enforcement by the Department of Industrial Relations. A
contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to
the requirements of Section 4104 of the California Public Contract Code, or engage in the
performance of any contract for public work, as defined by the California Labor Code, unless
currently registered and qualified to perform public work pursuant to Section 1725.5 of the
California Labor Code.
2.3 PREVAILING WAGES: In accordance with the provisions of the California Labor
Code, CONSULTANT shall secure the payment of compensation to employees. To the extent
required by the California Labor Code, CONSULTANT shall pay not less than the prevailing rate
of per diem wages as determined by the Director, Department of Industrial Relations, and State of
California. Copies of such prevailing rate of per diem wages are on file at the DISTRICT’s office,
which copies will be made available to any interested party upon request. CONSULTANT shall
post a copy of such determination at each job site. If applicable, CONSULTANT shall forfeit to
the DISTRICT the amount of the penalty set forth in Labor Code Section 1777.7(b), or any
subsequent amendments thereto, for each calendar day, or portion thereof, for each worker paid
less than the specified prevailing rates for such work or craft in which such worker is employed,
whether paid by CONSULTANT or by any subcontractor.
2.4 HOURS AND WORKING CONDITIONS: The DISTRICT is a public entity in the
State of California and is subject to the provisions of the Government Code and the Labor Code of
the State. It is stipulated and agreed that all provisions of law applicable to public contracts are a
part of this Agreement to the same extent as though set forth herein and will be complied with by
CONSULTANT. CONSULTANT shall comply with all applicable provisions of the California
Labor Code relating to working hours and the employment of apprentices on public works projects.
CONSULTANT shall, as a penalty to the DISTRICT, forfeit $25.00 for each worker employed in
the execution of this Agreement by CONSULTANT or by any subcontractor, for each calendar
day during which such worker is required or permitted to work more than 8 hours in any one
4
EVWD
Standard-Professionals Agreement
March 2016
calendar day and 40 hours in any one calendar week, unless such worker received compensation
for all hours worked in excess of 8 hours at not less than 1½ times the basic rate of pay.
ARTICLE III
RESPONSIBILITIES OF THE DISTRICT AND OF CONSULTANT
3.1 DUTIES OF THE DISTRICT: The DISTRICT, without cost to CONSULTANT,
will provide all pertinent information necessary for CONSULTANT’s performance of its
obligations under this Agreement that is reasonably available to the DISTRICT unless otherwise
specified in the Scope of Work, in which case the CONSULTANT is to acquire such information.
The DISTRICT does not guarantee or ensure the accuracy of any reports, information, and/or data
so provided. To the extent that any reports, information, and/or other data so provided was supplied
to the DISTRICT by persons who are not employees of the DISTRICT, any liability resulting from
inaccuracies and/or omissions contained in said information shall be limited to liability on behalf
of the party who prepared the information for the DISTRICT.
3.2 REPRESENTATIVE OF DISTRICT: The DISTRICT will designate Jeff Noelte,
as the person to act as the DISTRICT’s representative with respect to the work to be performed
under this Agreement. Such person will have complete authority to transmit instructions, receive
information, and interpret and define the DISTRICT’s policies and decisions pertinent to the work.
In the event the DISTRICT wishes to make a change in the DISTRICT’s representative, the
DISTRICT shall notify the CONSULTANT of the change in writing.
3.3 DUTIES OF CONSULTANT: CONSULTANT shall perform the Project work in
such a manner as to fully comply with all applicable professional standards of care, including
professional quality, technical accuracy, timely completion, and other services furnished and/or
work undertaken by CONSULTANT pursuant to this Agreement. The CONSULTANT shall cause
all work and deliverables to conform to all applicable federal, state, and local laws and regulations.
3.4 APPROVAL OF WORK: The DISTRICT’s approval of work or materials
furnished hereunder shall not in any way relieve CONSULTANT of responsibility for the technical
adequacy of its work. Neither the DISTRICT’s review, approval or acceptance of nor payment for
any of the services shall be construed to operate as a waiver of any rights under this Agreement or
of any cause of action arising out of the performance of this Agreement. Where approval by
the DISTRICT is indicated in this Agreement, it is understood to be conceptual approval only and
does not relieve the CONSULTANT of responsibility for complying with all laws, codes, industry
5
EVWD
Standard-Professionals Agreement
March 2016
standards, and liability for damages caused by negligent acts, errors, omissions, noncompliance
with industry standards, or the willful misconduct of the CONSULTANT or its subcontractors.
CONSULTANT’s obligation to defend, indemnify, and hold harmless the DISTRICT, and its
directors, officers, employees and agents as set forth in Section 6.9 of this Agreement also applies
to the actions or omissions of the CONSULTANT or its subcontractors as set forth above in this
paragraph.
ARTICLE IV
PAYMENTS TO CONSULTANT
4.1 PAYMENT: The DISTRICT will pay CONSULTANT for work performed under this
Agreement, which work can be verified by the DISTRICT, on the basis of the following:
CONSULTANT shall exercise its good faith best efforts to facilitate a full and clear definition of
the scope of all assigned work so that the amount set forth in Section 4.3 of this Agreement will
cover all tasks necessary to complete the work. The amount set forth in Section 4.3 of this
Agreement is the maximum compensation to which CONSULTANT may be entitled for the
performance of services to complete the work for the Project, unless the Scope of Work or time to
complete the work is changed by the DISTRICT in writing in advance of the work to be performed
thereunder. Adjustments in the total payment amount shall only be allowed pursuant to Section
6.4 of this Agreement. In no event shall CONSULTANT be entitled to compensation greater than
the amount set forth in Section 4.3 of this Agreement where changes in the Scope of Work or the
time for performance are necessitated by the negligence of CONSULTANT or any subcontractor
performing work on the Project.
4.2 PAYMENT TO CONSULTANT: Payment will be made by the DISTRICT within
thirty (30) calendar days after receipt of an invoice from CONSULTANT, provided that all
invoices are complete and product and services are determined to be of sufficient quality by the
DISTRICT. CONSULTANT shall invoice DISTRICT monthly for services performed under this
Agreement. In the event that a payment dispute arises between the parties, CONSULTANT shall
provide to the DISTRICT full and complete access to CONSULTANT’s labor cost records and
other direct cost data, and copies thereof if requested by the DISTRICT.
4.3 ESTIMATED CHARGES: The total estimated charges for all work under this
Agreement are $205,625 (Two Hundred Five Thousand, Six Hundred Twenty-five Dollars) and
such amount is the cost ceiling as described herein. The total estimated charges stated herein
constitute the total amount agreed to.
6
EVWD
Standard-Professionals Agreement
March 2016
4.4 COST FOR REWORK: CONSULTANT shall, at no cost to the DISTRICT,
prepare any necessary rework occasioned by CONSULTANT’s negligent act or omission or
otherwise due substantially to CONSULTANT’s fault.
ARTICLE V
COMPLETION SCHEDULE
5.1 TASK SCHEDULE: The work is anticipated to be completed in accordance with
the schedule contained in the Scope of Work, and shall not go beyond February 28, 2025 without
written authorization from the DISTRICT.
5.2 TIME OF ESSENCE: CONSULTANT shall perform all services required by this
Agreement in a prompt, timely, and professional manner in accordance with the above schedule.
Time is of the essence in this Agreement.
ARTICLE VI
GENERAL PROVISIONS
6.1 COMPLIANCE WITH FEDERAL, STATE, AND LOCAL LAWS:
CONSULTANT shall at all times observe all applicable provisions of Federal, State, and Local
laws and regulations including, but not limited to, those related to Equal Opportunity Employment.
6.2 SUBCONTRACTORS AND OUTSIDE CONSULTANTS: No subcontract shall
be awarded by CONSULTANT if not identified as a subcontractor in its Proposal unless prior
written approval is obtained from the DISTRICT. CONSULTANT shall be responsible for
payment to subcontractors used by them to perform the services under this Agreement. If
CONSULTANT subcontracts any of the work to be performed, CONSULTANT shall be as fully
responsible to the DISTRICT for the performance of the work, including errors and omissions of
CONSULTANT’s subcontractors and of the persons employed by the subcontractor, as
CONSULTANT is for the acts and omissions of persons directly employed by the
CONSULTANT. Nothing contained in this Agreement shall create any contractual relationship
between any subcontractor of CONSULTANT and the DISTRICT. CONSULTANT shall bind
every subcontractor and every subcontractor of a subcontractor to the terms of this Agreement that
are applicable to CONSULTANT’s work unless specifically noted to the contrary in the
subcontract in question and approved in writing by the DISTRICT.
7
EVWD
Standard-Professionals Agreement
March 2016
6.3 INSURANCE: CONSULTANT shall secure and maintain in full force and effect,
until the satisfactory completion and acceptance of the Project by DISTRICT, such insurance as
will protect it and the DISTRICT in such a manner and in such amounts as set forth below. The
premiums for said insurance coverage shall be paid by the CONSULTANT. The failure to comply
with these insurance requirements may constitute a material breach of this Agreement, at the sole
discretion of the DISTRICT.
(a) Certificates of Insurance: Prior to commencing services under this Agreement, and
in any event no later than ten (10) calendar days after execution of this Agreement,
CONSULTANT shall furnish DISTRICT with Certificates of Insurance and
endorsements verifying the insurance coverage required by this Agreement is in
full force and effect. The DISTRICT reserves the right to require complete and
accurate copies of all insurance policies required under this Agreement.
(b) Required Provisions: The insurance policies required by this Agreement shall
include the following provisions or have them incorporated by endorsement(s):
(1) Primary Coverage: The insurance policies provided by CONSULTANT
shall be primary insurance and any self-insured retention and/or insurance
carried by or available to the DISTRICT or its employees shall be excess
and non-contributory coverage so that any self-insured retention and/or
insurance carried by or available to the DISTRICT shall not contribute to
any loss or expense under CONSULTANT’s insurance.
(2) Additional Insured: The policies of insurance provided by CONSULTANT,
except Workers' Compensation and Professional Liability, shall include as
additional insureds: the DISTRICT, its directors, officers, employees, and
agents when acting in their capacity as such in conjunction with the
performance of this Agreement. Such policies shall contain a "severability
of interests" provision, also known as "Cross liability" or "separation of
insured".
(3) Cancellation: Each certificate of insurance and insurance policy shall
provide that the policy may not be non-renewed, canceled (for reasons other
than non-payment of premium) or materially changed without first giving
thirty (30) days advance written notice to the DISTRICT, or ten (10) days
advance written notice in the event of cancellation due to non-payment of
premium.
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(4) Waiver of Subrogation: The insurance policies provided by
CONSULTANT shall contain a waiver of subrogation against DISTRICT,
its directors, officers, employees and agents for any claims arising out of the
services performed under this Agreement by CONSULTANT.
(5) Claim Reporting: CONSULTANT shall not fail to comply with the claim
reporting provisions or cause any breach of a policy condition or warranty
of the insurance policies required by this Agreement that would affect the
coverage afforded under the policies to the DISTRICT.
(6) Deductible/Retention: If the insurance policies provided by
CONSULTANT contain deductibles or self-insured retentions, any such
deductible or self-insured retention shall not be applicable with respect to
the coverage provided to DISTRICT under such policies. CONSULTANT
shall be solely responsible for any such deductible or self-insured retention
and the DISTRICT, in its sole discretion, may require CONSULTANT to
secure the payment of any such deductible or self-insured retention by a
surety bond or an irrevocable and unconditional letter of credit.
(7) Consultant’s Subcontractors: CONSULTANT shall include all
subcontractors as additional insureds under the insurance policies required
by this Agreement to the same extent as the DISTRICT or shall furnish
separate certificates of insurance and policy endorsements for each
subcontractor verifying that the insurance for each subcontractor complies
with the same insurance requirements applicable to CONSULTANT under
this Agreement.
(c) Insurance Company Requirements: CONSULTANT shall provide insurance
coverage through insurers that have at least an "A" Financial Strength Rating and a
"VII" Financial Size Category in accordance with the current ratings by the A. M.
Best Company, Inc. as published in Best’s Key Rating Guide or on said company’s
web site. In addition, any and all insurers must be admitted and authorized to
conduct business in the State of California and be a participant in the California
Insurance Guaranty Association, as evidenced by a listing in the appropriate
publication of the California Department of Insurance.
(d) Policy Requirements: The insurance required under this Agreement shall meet or
exceed the minimum requirements as set forth below:
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(1) Workers' Compensation: CONSULTANT shall maintain Workers'
Compensation insurance as required by law in the State of California to
cover CONSULTANT’s obligations as imposed by federal and state law
having jurisdiction over CONSULTANT’s employees and Employers'
Liability insurance, including disease coverage, of not less than $1,000,000.
(2) General Liability: CONSULTANT shall maintain Comprehensive General
Liability insurance with a combined single limit of not less than $1,000,000
per occurrence or claim and $1,000,000 aggregate. The policy shall include,
but not be limited to, coverage for bodily injury, property damage, personal
injury, products, completed operations and blanket contractual to cover, but
not be limited to, the liability assumed under the indemnification provisions
of this Agreement. In the event the Comprehensive General Liability
insurance policy is written on a "claims made" basis, coverage shall extend
for two years after the satisfactory completion and acceptance of the Project
by DISTRICT.
(3) Automobile Liability: CONSULTANT shall maintain Commercial
Automobile Liability insurance with a combined single limit for bodily
injury and property damage of not less than $1,000,000 each occurrence for
any owned, hired, or non-owned vehicles.
(4) Professional Liability: CONSULTANT shall maintain Professional
Liability insurance covering errors and omissions arising out of the services
performed by the CONSULTANT or any person employed by him, with a
limit of not less than $1,000,000 per occurrence or claim and $1,000,000
aggregate. In the event the insurance policy is written on a "Claims made"
basis, coverage shall extend for two years after the satisfactory completion
and acceptance of the Project by DISTRICT.
(5) Property Coverage – Valuable Papers: Property coverage on an all-risk,
replacement cost form with Valuable Papers insurance sufficient to assure
the restoration of any documents, memoranda, reports, plans or other
similar data, whether in hard copy or electronic form, relating to the services
provided by CONSULTANT under this Agreement.
6.4 CHANGES IN SCOPE OR TIME: If the DISTRICT requests a change in the Scope
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of Work or time of completion by either adding to or deleting from the original scope or time of
completion, an equitable adjustment shall be made and this Agreement shall be modified in writing
accordingly. CONSULTANT must assert any claim for adjustment under this clause in writing
within thirty (30) calendar days from the date of receipt from CONSULTANT of the notification
of change unless the DISTRICT grants a further period of time before the date of final payment
under this Agreement.
6.5 NOTICES: All notices to either party by the other shall be made in writing and
delivered or mailed to such party at their respective addresses as follows, or to other such address
as either party may designate, and said notices shall be deemed to have been made when delivered
or, if mailed, five (5) days after mailing.
To DISTRICT: East Valley Water District
31111 Greenspot Road
Highland, CA 92346
Attn: Engineering Manager
To CONSULTANT: Rincon Consultants, Inc.
11801 Pierce Street, Suite 200
Riverside, CA 92505
Attn: Rosalyn Prickett
6.6 CONSULTANT’S ASSIGNED PERSONNEL: CONSULTANT designates
Rosalyn Prickett to have immediate responsibility for the performance of the work and for all
matters relating to performance under this Agreement. Substitution of any assigned personnel shall
require the prior written approval of the DISTRICT. If the DISTRICT determines that a proposed
substitution is not acceptable, then, at the request of the DISTRICT, CONSULTANT shall
substitute with a person acceptable to the DISTRICT.
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6.7 TERMINATION:
(a) If the engagement of CONSULTANT is not extended by the mutual written consent
of the DISTRICT and CONSULTANT, then this Agreement shall expire on
February 28, 2025.
(b) Notwithstanding the above, the DISTRICT may terminate this Agreement or
abandon any portion of the Project by giving ten (10) days written notice thereof to
CONSULTANT. CONSULTANT may terminate its obligation to provide further
services under this Agreement upon thirty (30) calendar days written notice only in
the event of substantial failure by the DISTRICT to perform in accordance with the
terms of this Agreement through no fault of the CONSULTANT.
(c) In the event of termination of this Agreement or abandonment of any portion of the
Project, the DISTRICT shall be immediately given title to all original drawings and
other documents developed for the Project, and the sole right and remedy of
CONSULTANT shall be to receive payment for all amounts due and not previously
paid to CONSULTANT for services completed or in progress in accordance with
the Agreement prior to such date of termination. If termination occurs prior to
completion of any task for which payment has not been made, the fee for services
performed during such task shall be based on an amount mutually agreed to by the
DISTRICT and CONSULTANT. Such payments available to the CONSULTANT
under this paragraph shall not include costs related to lost profit associated with the
expected completion of the work or other such payments relating to the benefit of
this Agreement.
6.8 ATTORNEYS’ FEES: In the event that either the DISTRICT or CONSULTANT
brings an action or proceeding for damages for an alleged breach of any provision of this
Agreement, to interpret this Agreement or determine the rights of and duties of either party in
relation thereto, the prevailing party shall be entitled to recover as part of such action or proceeding
all litigation, arbitration, mediation and collection expenses, including witness fees, court costs,
and reasonable attorneys' fees. Such fees shall be determined by the Court in such litigation or in
a separate action brought for that purpose. Mediation will be attempted if both parties mutually
agree before, during, or after any such action or proceeding has begun.
6.9 INDEMNITY:
(a) CONSULTANT shall defend, indemnify and hold DISTRICT, including its
directors, officers, employees and agents, harmless from and against any and all
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claims, demands, causes of action, suits, debts, obligations, liabilities, losses,
damages, costs, expenses, attorney’s fees, awards, fines, settlements, judgments or
losses of whatever nature, character, and description, that arise out of, pertain to, or
relate to the negligence, recklessness, or willful misconduct of CONSULTANT or
any of CONSULTANT’s subcontractors, including their respective directors,
officers, employees, agents and assigns, excepting only such matters arising from
the sole negligence or willful misconduct of the DISTRICT.
(b) CONSULTANT shall defend, indemnify and hold DISTRICT, including its
directors, officers, employees and agents, harmless from and against any and all
claims, demands, causes of action, suits, debts, obligations, liabilities, losses,
damages, costs, expenses, attorney’s fees, awards, fines, settlements, judgments or
losses of whatever nature, character, and description, with respect to or arising out
of any infringement or alleged infringement of any patent, copyright or trademark
and arising out of the use of any equipment or materials furnished under this
Agreement by the CONSULTANT or CONSULTANT’s subcontractors, including
their respective directors, officers, employees, agents and assigns, or out of the
processes or actions employed by, or on behalf of, the CONSULTANT or
CONSULTANT’s subcontractors, including their respective directors, officers,
employees, agents and assigns, in connection with the performance of services
under this Agreement. CONSULTANT shall have the right, in order to avoid such
claims or actions, to substitute at its expense non-infringing equipment, materials
or processes, or to modify at its expense such infringing equipment, materials, and
processes so they become non-infringing, provided that such substituted and
modified equipment, materials, and processes shall meet all the requirements and
be subject to all the provisions of this Agreement.
(c) CONSULTANT shall defend, indemnify and hold DISTRICT, including its
directors, officers, employees and agents, harmless from and against any and all
claims, demands, causes of action, suits, debts, obligations, liabilities, losses,
damages, costs, expenses, attorney’s fees, awards, fines, settlements, judgments or
losses of whatever nature, character, and description, with respect to or arising out
of any breach by CONSULTANT or CONSULTANT’s subcontractors, including
their respective directors, officers, employees, agents and assigns, of the aforesaid
obligations and covenants, and any other provision or covenant of this Agreement.
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(d) It is the intent of the parties to this Agreement that the defense, indemnity, and hold
harmless obligation of CONSULTANT under this Agreement shall be as broad and
inclusive as may be allowed under California Civil Code §§ 2778 through 2784.5,
or other similar state or federal law.
6.10 SAFETY: CONSULTANT shall perform the work in full compliance with
applicable State and Federal safety requirements including, but not limited to, Occupational Safety
and Health Administration requirements.
(a) CONSULTANT shall take all precautions necessary for the safety of, and
prevention of damage to, property on or adjacent to the Project site, and for the
safety of, and prevention of injury to, persons, including DISTRICT’s employees,
CONSULTANT’s employees, and third persons. All work shall be performed
entirely at CONSULTANT’s risk. CONSULTANT shall comply with the insurance
requirements set forth in Section 6.3 of this Agreement.
(b) CONSULTANT shall also furnish the DISTRICT with a copy of any injury
prevention program established for the CONSULTANT’s employees pursuant to
Labor Code Section 6401.7, including any necessary documentation regarding
implementation of the program. CONSULTANT hereby certifies that its employees
have been trained in the program, and procedures are in place to train employees
whenever new substances, processes, procedures, or equipment are introduced.
CONSULTANT shall demonstrate compliance with Labor Code Section 6401.7 by
maintaining a copy of its Injury and Illness Prevention Plan at the Project site and
making it available to the DISTRICT.
6.11 EXAMINATION OF RECORDS: All original drawings, specifications, reports,
calculations, and other documents or electronic data developed by CONSULTANT for the Project
shall be furnished to and become the property of the DISTRICT. CONSULTANT agrees that the
DISTRICT will have access to and the right to examine any directly pertinent books, documents,
papers, and records of any and all of the transactions relating to this Agreement.
6.12 OWNERSHIP OF SOFTWARE:
(a) Subject to payment of all compensation due under this Agreement and all other
terms and conditions herein, CONSULTANT hereby grants DISTRICT a
nonexclusive, transferable, royalty-free license to use the Software furnished to
DISTRICT by CONSULTANT under this Agreement. The license granted herein
shall authorize DISTRICT to:
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(1) Install the Software on computer systems owned, leased or otherwise
controlled by DISTRICT;
(2) Utilize the Software for its internal data-processing purposes; and
(3) Copy the Software and distribute as desired to exercise the rights granted
herein.
(b) CONSULTANT retains its entire right, title and interest in the Software developed
under this Agreement. DISTRICT acknowledges that CONSULTANT owns or
holds a license to use and sublicense various pre-existing development tools,
routines, subroutines and other programs, data and materials that CONSULTANT
may include in the Software developed under this Agreement. This material shall
be referred to hereafter as “Background Technology.”
(c) DISTRICT agrees that CONSULTANT shall retain any and all rights
CONSULTANT may have in the Background Technology. CONSULTANT grants
DISTRICT an unrestricted, nonexclusive, perpetual, fully paid-up worldwide
license to use the Background Technology in the Software developed and delivered
to DISTRICT under this Agreement, and all updates and revisions thereto.
However, DISTRICT shall make no other commercial use of the Background
Technology without CONSULTANT’s written consent.
6.13 INTEGRATION AND AMENDMENT: This Agreement contains the entire
understanding between the DISTRICT and CONSULTANT as to those matters contained herein.
No other representations, covenants, undertakings or other prior or contemporaneous agreements,
oral or written, respecting those matters, which are not specifically incorporated herein, may be
deemed in any way to exist or to bind any of the parties hereto. Each party acknowledges that it
has not executed this Agreement in reliance on any promise, representation or warranty not set
forth herein. This Agreement may not be amended except by a writing signed by all parties hereto.
6.14 ASSIGNMENT: Neither party shall assign or transfer its interest in this Agreement
without written consent of the other party. All terms, conditions, and provisions of this Agreement
shall inure to and shall bind each of the parties hereto, and each of their respective heirs, executors,
administrators, successors, and assigns.
6.15 GOVERNING LAW: This Agreement shall be construed as if it was jointly
prepared by both parties hereto, and any uncertainty or ambiguity contained herein shall not be
interpreted against the party drafting same. This Agreement shall be enforced and governed by the
laws of the State of California. If any action is brought to interpret or enforce any term of this
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Agreement, the action shall be brought in a state court situated in the County of San Bernardino,
State of California, or in a federal court with in rem jurisdiction over the Project.
6.16 HEADINGS: Article and Section headings in this Agreement are for convenience
only and are not intended to be used in interpreting or construing the terms, covenants, and
conditions of this Agreement.
6.17 PARTIAL INVALIDITY: If any term, covenant, condition, or provision of this
Agreement is found by a court of competent jurisdiction to be invalid, void, or unenforceable, the
remainder of the provisions hereof shall remain in full force and effect, and shall in no way be
affected, impaired, or invalidated thereby.
6.18 EFFECT OF DISTRICT’S WAIVER: Any failure by the DISTRICT to enforce
any provision of this Agreement, or any waiver thereof by the DISTRICT, shall not constitute a
waiver of its right to enforce subsequent violations of the same or any other terms or conditions
herein.
6.19 AUTHORITY: The individuals executing this Agreement represent and warrant
that they have the legal capacity and authority to sign this Agreement on behalf of and to so bind
their respective legal entities.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date
first written above.
CONSULTANT DISTRICT
By:_ By:_
Rosalyn Prickett, Michael Moore, General Manager
Principal East Valley Water District
Rincon Consultants, Inc.
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EXHIBIT A
SCOPE OF WORK
Rincon Consultants, Inc.
11801 Pierce Street, Suite 200
Riverside, California 92505
951-405-0979
www.rinconcons ultan ts.com
Revised April 3, 2024
Rincon Project No. 23-14861
Jeff Noelte, Director of Engineering & Operations
East Valley Water District
31111 Greenspot Road
Highland, California 92346
Via email: jnoelte@eastvalley.org
Subject: Proposal to Support Hydrogeologic Operational Studies at Sterling Natural Resource
Center (SNRC), City of Highland, California
Dear Mr. Noelte,
Rincon Consultants, Inc. (Rincon) is pleased to submit this proposal to assist East Valley Water District
(EVWD) with continued hydrogeologic operational study support for the Sterling Natural Resource
Center (SNRC). We are enthusiastic about the opportunity to continue supporting this groundwater
replenishment reuse project (GRRP) through its first year of operation in 2024.
Leading the team will be Rosalyn Prickett, who has spent the last seven years supporting EVWD’s
ongoing permitting effort, focused on coordination with and technical submittals to the Santa Ana
Regional Water Quality Control Board (RWQCB) and State Water Resources Control Board (SWRCB)
Division of Drinking Water (DDW). Rincon’s team will provide hydrogeologic support services to compile
sampling data and reporting for EVWD’s Soil Aquifer Treatment (SAT) Study and, in partnership with
Todd Groundwater, conduct an added in-situ Tracer Study to calibrate the existing groundwater model.
Hydrogeologic Setting
A detailed description of the setting, geology, and site engineering plans is contained in the Title 22
Engineering Report (Report) (Woodard & Curran 2023). The SNRC will discharge up to 8 million gallons
per day (mgd), with an average of 6 mgd spread between five recharge ponds located at the newly
constructed Weaver Basins groundwater replenishment facility. The operation plan is for the SNRC to
discharge undiluted tertiary recycled water to ponds at the Weaver Basin facility, where the effluent
will infiltrate and recharge the underlying unconfined aquifer. Dilution at points of compliance (i.e.,
downgradient potable supply wells) will be achieved through mixing with native groundwater. A
summary of directly relevant hydrogeologic data contained therein is presented below.
Title 22 Engineering Report Hydrogeologic Estimates
The Weaver Basins are located within the alluvial plain of the Santa Ana River and are underlain by
unconsolidated alluvium consisting of sands, gravels, cobbles and boulders, and, to a lesser extent,
finer grained components. Depth to water (dtw) was reportedly approximately 113 feet below ground
surface (bgs) in October 2020. Percolation testing in October 2020 yielded an observed percolation
rate of 38 feet per day, from which an estimated infiltration rate of 7.6 feet per day was derived.
Calculated from the 113-feet bgs dtw and 7.6 feet per day infiltration rate, the Report estimates a 15-
day vadose zone transit time for infiltrating water.
The site groundwater model prepared by Geoscience Support Services Inc. (GSSI) estimates that the
depth to groundwater naturally ranges from 75 to 300 feet bgs under the Weaver Basins. When
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Proposal for Hydrogeologic Operational Studies at SNRC
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artificial recharge is incorporated into the model, approximately 50 feet of mounding is estimated to
occur directly under the ponds, resulting in a range of approximately 25 to 250 feet bgs during
uninterrupted long-term operations.
Present Conditions
Following the wet 2022-2023 water year and during the present average to slightly above average
2022-2023 water year, Rincon understands that groundwater is currently found at a shallower depth
than in October 2020. For example, the dtw at monitoring well MW-A (600 feet southwest of Weaver
Basin) was reportedly approximately 200 feet bgs during well completion in May 2022 and GSSI
measured a 120-feet dtw in August 2023. On January 2, 2024, Blaine Technical Services on behalf
Rincon measured a depth to water of 109.40 feet bgs in MW-A. On March 5, 2024, EVWD measured
a static depth to water of 78 feet bgs in the Plant 120 Well upgradient of the Weaver Basin. Rincon
expects there to have been a similar water table response in the Weaver Basin area. As of March
2024, Rincon expects that the vadose zone thickness and transit time could be less, respectively, than
the 113 feet and 15 days estimated in the Report.
Scope of Work
The SAT Study and Tracer Study are required to be conducted within 90 days of commencement of
full-scale operations at the newly constructed SNRC, as discussed with DDW on April 2, 2024.
A regulatory Well Control Zone has been established based on modeled groundwater travel times from
the recharge ponds to downgradient wells. The Tracer Study will serve to validate this model and
confirm the retention time estimated in the Report. The SAT Study will demonstrate that adequate TOC
reduction is achieved as the recycled water transits the unsaturated soil material (vadose zone)
between the bottom of the Weaver Basin facility and the underlying water table.
Task 1 Tracer Study Work Plan
DDW provided comments on the Tracer Study Work Plan on March 26, 2024, prompting revisions to
the Tracer Study Work Plan prior to the implementation of the scope of work described therein. The
following tasks have been developed based on DDW’s comments.
Task 1.1 Fluorescence Background Sampling
Background sampling has been requested by DDW in their comments on the Tracer Study Work Plan
prior to introduction of the tracer as described in Task 1. Rincon will prepare a simple, brief
memorandum describing background sampling activities.
Rincon will conduct one round of background fluorescence sampling at three sampling points – MW-
A shallow (downstream), Plant 120 (upstream), and REC-001 (effluent) – to document background
conditions prior to addition of the tracer. Rincon will sample during the Quarter 1 operational
monitoring in April 2024, including collection of groundwater levels. The samples will be sent to Ozark
Underground Laboratories for analyses. If fluorescence is detected in any samples, Rincon and EVWD
will discuss the implications for the planned tracer test and make adjustments as necessary to the
tracer type, concentration, and addition plan, which may require additional background sampling. If
the tracer addition does not occur before the Quarter 2 sampling event, a second round of background
sampling would occur concurrent with Quarter 2 sampling in June 2024. At least three effluent
samples should also be obtained during the 6-week planned tracer study duration due to potential
variations in effluent water quality. Rincon will coordinate shipment of require sampling containers to
EVWD, compile the laboratory results, and budget for analysis and discussion of results.
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Deliverables:
Background Sampling Work Plan Memorandum
Field forms, chain-of-custody forms, and analytical reports
Task 1.2 Transducer Installation
Several of DDW’s comments are related to water levels, tracking existing and future conditions, and
comparing them to past conditions to determine changes that may be realized due to GRRP
operations. Continuous monitoring of water levels via autonomous transducers is a cost-effective
method to obtain high-resolution time series data (i.e., hourly data) demonstrating seasonal trends
and recording any changes that are potentially induced by pumping and GRRP operations.
Rincon recommends installing transducers in the seven (7) wells already part of the operational
monitoring program: the three casings each at MW-A and MW-B, and at the Plant 120 well. Rincon
also recommends installing one barometric pressure transducer at MW-A to compensate for changes
in atmospheric pressure. Data from these seven transducers will document the regional seasonal
trends (Plant 120), demonstrate achievement dynamic equilibrium conditions as pumping regimes
change, monitor for significant changes in the shallow zone due to GRRP operations, and support the
hypotheses concerning interactions between the various zones. These passively collected data can
provide a basis for scientifically sound responses to future DDW requests.
Deliverables:
Installation of seven (7) transducers in each of the SNRC monitoring program wells
Task 1.3 Response to DDW Comments on Tracer Study Work Plan
Rincon will respond to DDW’s comments on the Tracer Study Work Plan, including the following:
Summarize and evaluate infiltration rates, hydraulic conductivity, soil loading capacity, depth
to the water table, and how these conditions may or may not affect the tracer study (Comment
2b) – Rincon will summarize the prior infiltration testing completed by GSSI, along with
hydrogeological model assumptions and information.
Evaluate whether HOA pumping will impact tracer flow (Comment 2c) – Rincon will review HOA
well pumping volumes against modeled operational assumptions.
Hydrogeological analysis to demonstrate when “steady state” will occur (Comment 2d) –
Rincon will describe pumping regime at converted EVWD wells and compile groundwater level
data to document recent changes and steady state conditions in groundwater levels
Groundwater level contour maps (Comment 2e) – Rincon will compile available contour maps
from existing documents and resources
Schematic of charcoal packet configuration (Comment 10i) – Rincon will develop a schematic
of the charcoal packet configuration during sampling.
Incorporate all other work plan revisions per DDW comments
Following completion of the Tracer Study Work Plan revisions, Rincon will submit a draft document to
EVWD for review and comment. Following incorporation of EVWD comments, Rincon will finalize the
revised document and submit it to DDW. This task includes two (2) meetings with DDW and GAMA staff
to discuss their comments on the work plan, after both the first and second
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Deliverables:
Draft and final Revised Tracer Study Work Plan
DDW conference call coordination and notes (x2)
Task 2 Hydrogeologic Operational Studies
Subtask 2.1 Tracer Study Initiation and Sampling
The SAT and added Tracer Study conclusions will be most defensible if samples are obtained under
conditions similar to planned long-term operation conditions. Under these conditions, groundwater
mounding will reduce the vadose zone thickness and porewater conditions in the vadose zone should
be relatively stable.
After the SNRC is discharging approximately 6 mgd (or full sewer flows at the time of operation) and
pseudo-steady state conditions have been established, Rincon will work with EVWD to add a
fluorescent tracer to Basin 2 (or alternative, as approved by DDW) during one full day of effluent
discharge at that location. Rincon assumes that the steady state phase will span approximately 8
weeks.
Rincon will conduct groundwater sampling for fluorescent dye in MW-A in accordance with Table 1
below. EVWD will collect porewater samples from the lysimeter for the first six days following tracer
addition. Rincon has budgeted for coordination with EVWD throughout sampling associated with the
SAT Study. For budgeting purposes, we anticipate up to 4 hours per week will be required to complete
this task throughout the duration of the steady state sampling phase.
In addition, Rincon may conduct high-flow purging prior to sampling activities to evaluate whether a
high pumping rate can facilitate drawdown of the static water level to the screen level of the existing
MW-A shallow well.
Deliverables:
Tracer addition and coordination among EVWD and field teams
Field forms and chain-of-custody forms
Subtask 2.2 Analytical Program
Porewater and effluent samples will be submitted to an accredited laboratory for TOC and general
mineral chemistry analyses. Following tracer addition, the samples will be collected and analyzed for
fluorescence.
Based on the observed initial vadose zone transit time and the water level in the newly installed
piezometer, Todd Groundwater and Rincon will determine an appropriate early-time sampling program
to resolve tracer progression through the vadose zone and into the groundwater immediately
underlying the pond. Rincon staff will conduct sampling at MW-A-Shallow to resolve the tracer peak
utilizing carbon adsorption samplers and low-flow purge water samples. The carbon adsorption
samplers are analyzed first to indicate the presence or absence of a tracer; if the tracer is present, the
corresponding water sample is analyzed to determine the tracer concentration. Based on the existing
groundwater model, Rincon assumes this will entail 4 weeks of biweekly sampling following the tracer
addition, extendable at additional cost up to 7.5 months if necessary to resolve a later than expected
tracer breakthrough. The proposed sampling plans are presented in Table 1.
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Table 1 Preliminary Fluorescent Tracer Sampling Program
Sampling Phase Source Discrete
Samples Description
Steady State Porewater 6 High frequency samples from the lysimeter to determine vadose
zone transit time (REC-002). EVWD to collect samples.
QA/QC Samples Porewater 6 One field blank and one field duplicate sample will be collected
from the lysimeter during each sampling event
Steady State Groundwater 12 Long term twice-weekly monitoring in MW-A to resolve tracer peak
arrival (REC-001). Rincon to collect samples.
QA/QC Samples Groundwater 6 One field duplicate and one field blank sample will be collected
from either MW-A or REC-001 curing each sampling event
Total Samples 30
Costs associated with this task reflect only costs related to analysis of fluorescence.
Deliverables:
Laboratory analytical reports
Subtask 2.3 Tracer Study Reporting
Following receipt of laboratory reports, Rincon will deliver a Tracer Study technical letter report of
operations and findings detailing the following:
Overview of project, hydrogeologic setting, and planning assumptions;
Observed travel time to MW-A;
Analysis of empirical results agreement with existing model and recommendations for any
necessary modifications to the Zone of Control and associated sections of the Title 22
Engineering Report;
Wetted front advance rate;
Steady state infiltration rate; and
Recommendations for long term sampling protocols aligning with regulatory requirements.
Rincon will deliver a draft letter report for EVWD comment six weeks after receipt of final laboratory
analytical reports. After receipt of comments and discussion with EVWD, Rincon will deliver the final
compiled letter report.
Deliverables:
Draft & final Tracer Study letter report
Task 3 SAT Study Reporting
Following receipt of laboratory data from EVWD, Rincon will deliver a SAT Study technical letter report
of operations and findings detailing the following:
EVWD is responsible for collecting the TOC data and providing Rincon the analytical laboratory
reports;
Overview of project, hydrogeologic setting, and planning assumptions;
Summary of TOC analytical results;
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Analysis of SAT effectiveness describing the percent TOC reduction and estimated TOC loading
directly at water table;
A brief summary of peer-reviewed research supporting the SAT concept; and
Recommendations for long term sampling protocols aligning with regulatory requirements.
Rincon will deliver a draft letter report for EVWD comment six weeks after receipt of final laboratory
analytical reports. After receipt of comments and discussion with EVWD, Rincon will deliver the final
compiled letter report.
Deliverables:
Draft & final SAT Study letter report
Task 4 Project Management and Regulatory Coordination
Subtask 4.1 Project Management and Regulatory Coordination
This task includes general project management activities including coordination with the client, budget
tracking and monthly invoicing, coordination with EVWD’s consultants and laboratory partners, and
technical team attendance at up to three (3) additional meetings with DDW and Santa Ana RWQCB
staff. This may include meetings to discuss the Tracer Study progress and low-threat waiver issues, a
meeting to present Tracer Study results, and one or more meetings to discuss related aspects of the
Engineering Report (Zones of Control, recycled water content, response retention time, etc.).
Deliverables:
Monthly invoices and progress reports
RWQCB / DDW conference call coordination and notes (x3)
Subtask 4.2 Modeling Coordination
Rincon will coordinate with Geoscience Support Services Inc (GSSI) on data needs, format, and results
from the Tracer Study, for use in updating the SNRC hydrogeological modeling to revise underground
retention time and associated well control zone (Comments 3a/11c). Rincon will participate in up to
three (3) conference calls and email communications with GSSI to discuss the Tracer Study work plan
and how data will be conveyed for use in the model updates.
Deliverables:
GSSI conference call coordination, notes, and data transfer (x3)
Task 5 As Needed Per DDW Request
A contingency budget is established for additional hydrogeological analysis and/or field sampling, as
required by DDW during Tracer Study implementation. Rincon will only utilize Task 5 funds for specific
tasks with written approval from EVWD.
Schedule
Rincon is prepared to immediately start work upon signed contract on revisions to the Tracer Study
Work Plan. Rincon understands that the DDW requires the Tracer Study to begin within 90 days of full-
scale operation of the Weaver Basins. Therefore, it is assumed that implementation of the Tracer Study
East Valley Water District
Proposal for Hydrogeologic Operational Studies at SNRC
7
and SAT Study will be initiated in June 2024, subject to approval by DDW prior to study initiation.
Rincon will continue supporting EVWD with regulatory compliance tracking and hydrogeological studies
for the SNRC through December 2024.
Assumptions
This proposal is based on documentation of available information concerning work performed prior to
Rincon’s involvement in the hydrogeological scope of the SNRC. The schedule, costs, and scope
presented above are reliant on the following assumptions:
The present depth to water under the Weaver Basin facility is less than 140 feet bgs
The 7.6 feet per day modeled infiltration rate presented in the Title 22 Engineering Report is
approximately accurate
The mounding predicted by the current model is approximately accurate and a vadose zone of
at least 25 feet thickness will exist during startup and steady state testing operations and
under proposed future SNRC operating conditions
Rincon will sample from MW-A-Shallow and bill a maximum of 6 hours per sampling event,
utilizing up to 3 rolls of sampling tubing.
EVWD will sample from the lysimeter during the first six days following tracer addition. Rincon
will provide oversight on the first two days of sampling.
The added tracer is detected at MW-A-Shallow within the 2-to-4 week estimate provided by the
existing groundwater model, and the tracer peak will be resolved within 6 weeks. Groundwater
sampling conducted beyond 6 weeks after the tracer was injected will be at an additional cost.
A total of 30 samples will be collected by Rincon and submitted for fluorescence analysis by
an accredited laboratory. Rincon will provide as-needed oversight of sample collection and
chain of custody procedures. Rincon has budgeted up to 2 hours for sample collection
oversight for each sampling event, as well as 2 hours of coordination with the analytical
laboratory and review of analytical data.
Transducers programmed to record hourly can function for several years, though Rincon
recommends site visits to download data and manually measure water levels at least twice
per year. Rincon recommends that transducer data be downloaded each quarter as the
quarterly groundwater sampling occurs; Rincon will do so for any monitoring events we
support.
Background sampling will occur prior to DDW approval of the Tracer Study Background
Sampling Work Plan memorandum.
Rincon will simulate drawdown of the static water level to the screen depth assuming the
largest pump reasonably available produces a rate that can be disposed of onsite induces
sufficient draw down.
Todd Groundwater will assist in the revisions to the Tracer Study Work Plan as scoped.
Costs included in this proposal have been developed under the assumption that DDW will
provide no further comments on the Tracer Study Work Plan following revisions as discussed
with EVWD on March 28, 2024.
The steady state phase will span approximately 8 weeks.
East Valley Water District
Proposal for Hydrogeologic Operational Studies at SNRC
8
Cost
Rincon estimates that the scope of work described herein can be completed for a sum total of
approximately $205,652, as shown in Table 4 below. Actual costs will be billed monthly on a time and
materials basis.
Table 2 Cost Summary
Task Estimated Cost
Task 1 Tracer Study Work Plan $32,238
Task 1.1 Fluorescence Background Sampling $5,084
Task 1.2 Transducer Installation $7,027
Task 1.3 Response to DDW Comments on Tracer Study Work Plan $20,128
Task 2 Hydrogeologic Operational Studies $107,356
Task 2.1 Tracer Study Initiation and Sampling $71,355
Task 2.2 Analytical Program $6,996
Task 2.3 Tracer Study Reporting $29,005
Task 3 SAT Study Reporting $10,101
Task 4 Project Management and Regulatory Coordination $40,957
Task 4.1 Project Management and Regulatory Coordination $32,417
Task 4.2 Modeling Coordination $8,540
Task 5 As Needed Per DDW Request $15,000
Total $205,625
1 Due to the unpredictable nature of conducting field studies in heterogenous aquifer systems with limited observational
data available for planning, Rincon recommends a contingency budget be established. Rincon will only utilize contingency
funds for specific tasks with written approval from EVWD.
Thank you for your consideration and for this opportunity to support your project. If you have any
questions regarding this proposal, please contact Rosalyn Prickett at 760-930-7671 or
rprickett@rinconconsultants.com.
Sincerely,
Rincon Consultants, Inc.
Rosalyn Prickett
Principal
Torin Snyder, PG, CHG
Principal
Water Supply Update
Northern California 8 Station
43.4 inches Updated 4/9/2024
Big Bear
20.7 inches Updated 4/9/24
Annual Average: 16.8''
WATER YEAR
Highland October 1- September 30
12.1 inches Updated 4/9/24
ACRONYMS
CFS = cubic feet per second mAF = million Acre-Feet
30%
Annual Average: 11.9''
38% of Capacity
STATE WATER PROJECT
ALLOCATION
WATER SHORTAGE STAGE
STATE WATER PROJECT
Lake Mead & Powell Updated
2/29/24
DISTRICT WATER SUPPLIES
Annual Average: 53.2''
GROUNDWATER SURFACE
COLORADO RIVER STORAGE
OTHER INDICATORS
RAINFALL
Current Available CapacityAvailable Capacity Current
4.88
mAF
82% of Capacity
Bunker Hill Basin
3.15 mAF
89% of Capacity
Lake Oroville Updated 4/9/24
50.3
142.7 120.1
Santa Ana River (CFS) Total SAR Inflow
Updated 4/9/24
Last YearLast Year
19.9 mAF
Historic Avg
2010-2023 Monthly
Average
2024-Monthly