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Home My WebLink AboutAgenda Packet - Community Heritage & Education Foundation (CHEF) - 08/14/2019Community Heritage Education Foundation (CHEF) Immediately following the East Valley Water District regular board meeting August 14, 2019 31111 Greenspot Road Highland, CA 92346 AGENDA CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Public Comments 4. Approval of Agenda 5. Approve the January 23, 2019 regular meeting minutes 6. Consider Approval of Conceptual Design presented by Ruhnau Clarke Architects 7. Board Comments ADJOURN Pursuant to Government Code Section 54954.2(a), any request for a disability-related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 885-4900. 1 CHEF Minutes 01/23/2019 smg Draft pending approval COMMUNITY HERITAGE AND EDUCATION FOUNDATION January 23, 2019 REGULAR BOARD MEETING MINUTES The Chairman of the Board called the meeting to order at 6:42 p.m. Vice Chairman Smith led the flag salute. PRESENT: Directors: Carrillo, Coats, Goodrich, Morales, Smith ABSENT: None STAFF: John Mura, Chief Executive Officer; Brian Tompkins, Chief Financial Officer; Justine Hendricksen, Secretary; Shayla Gerber, Senior Administrative Assistant (EVWD) COMMITTEE: Jim Cimino, Penny Lilburn, Jim Imbiorski, Charles Kiel, Ron Arnott LEGAL COUNSEL: Marty Cihigoyenetche GUEST(s): Members of the public PUBLIC COMMENTS Chairman Carrillo declared the public participation section of the meeting open at 6:42 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF AGENDA M/S/C (Coats-Smith) that the January 23, 2019 agenda be approved as submitted. APPROVE THE DECEMBER 12, 2018 REGULAR BOARD MEETING MINUTES M/S/C (Coats-Goodrich) that the Board approve the December 12, 2018 regular board meeting minutes as submitted. APPROVE VISION STATEMENT AND STRATEGIC PLAN The Chief Executive Officer stated that the Committee had previously met and developed a vision statement and strategic plan that will clearly identify the expectations and guiding principles for CHEF and future efforts. 2 CHEF Minutes 01/23/2019 smg Mr. Imbiorski stated that he is excited to get the project started. M/S/C (Goodrich-Coats) that the Board approve the Vision Statement and Strategic Plan for the Community Heritage and Education Foundation as submitted. APPROVE COST REIMBURSEMENT AGREEMENT BETWEEN EAST VALLEY WATER DISTRICT AND THE COMMUNITY HERITAGE AND EDUCATION FOUNDATION The Chief Financial Officer stated that CHEF does not currently have a revenue stream or contributions to cover up-front costs; and the most cost-effective option to short term funding is from East Valley Water District. The Chief Executive Officer stated that seed money is needed to start and will be reimbursed to East Valley Water District by CHEF once funds are raised. M/S/C (Morales-Smith) that the Board approve the Cost Reimbursement Agreement between East Valley Water District and the Community Heritage and Education Foundation as submitted. APPROVE ARCHITECTURAL AND ENGINEERING SERVICES CONTRACT FOR THE COMMUNITY HERITAGE AND EDUCATION FOUNDATION The Chief Executive Officer presented information regarding entering into a contract with Ruhnau Clarke to provide architectural and engineering services for CHEF; the contract includes the development of a site plan, construction budgets and exhibits, marketing material, and to determine a fundraising budget. M/S/C (Morales-Goodrich) that the Board approve the Architectural and Engineering Services Contract for the Community Heritage and Education Foundation as submitted. ADJOURN The meeting adjourned at 7:04 p.m. ___________________________ Chris Carrillo, Board President __________________________ Justine Hendricksen, Secretary Recommended by: John Mura Chief Executive Officer COMMUNITY HERITAGE EDUCATION FOUNDATION AGENDA STAFF REPORT Agenda Item #6. Meeting Date: August 14, 2019 Discussion Item To: Board of Directors From: Chief Executive Officer Subject: Consider Approval of Conceptual Design presented by Ruhnau Clarke Architects RECOMMENDATION: Staff recommends that the Board approve the Community Heritage and Education Foundation conceptual design presented by Ruhnau Clarke Architects. BACKGROUND / ANALYSIS: The Community Heritage and Education Foundation (CHEF) was created to celebrate and instill the rich history of the region and inspire civic pride and engagement. During the past few months, staff has been working with Ruhnau Clarke to develop a conceptual design that will incorporate the agricultural history of the San Bernardino area, create educational demonstration gardens, and provide a multi-functional events center available to the community. As with other approaches to providing a community resource, the progression of this project continues is a cooperative manner. Staff met with members of the CHEF Committee, which consists of eight individuals that reside in the area where Ruhnau Clarke Architects presented a conceptual design and received feedback from the group. The development of conceptual designs is an important milestone to making the public facility a reality. The Committee is recommending that the Board of Directors consider approving the conceptual design prepared by Ruhnau Clarke to be developed for use in upcoming objectives. Pending Board approval of the design concept, there are other near-term objectives that will continue the advancement of the CHEF. These efforts include: 1) complete necessary steps to identify and establish for the facility location 2) develop a construction and long-term operating budget, and 3) establish fundraising objectives. The success of CHEF is a testament to the commitment and investment of the individuals, organizations, and agencies in this area. Through this cooperation among neighbors, we are striving toward our goal of celebrating this vibrant community. REVIEW BY OTHERS: This agenda item has been reviewed by the Community Heritage Education Foundation Public Committee. ATTACHMENTS: Description Type CHEF Conceptual Design Presentation Presentation COMMUNITY HERITAGE AND EDUCATION FOUNDATION CHEF The new CHEF facility adjacent to the EVWD headquarters will embrace history and natural surroundings by incorporating an event/ exhibit center, gallery space, kitchen, restrooms and offices. Site amenities will further support the vision of outdoor learning and community while promoting a healthy lifestyle. These gathering event spaces celebrate the past, present, and future with a network of recreational elements that serve to integrate and merge new pathways with the existing EVWD site CHEF + FUTURE CONCEPT VISION PARTNERSHIPS HISTORY CIVIC PRIDE East Valley Water District Ruhnau Clarke Architects July 2019 MATERIALITY CLOSING PARTNERSHIPS With our Community • City of Highland • City of Redlands • City of San Bernardino • San Manuel Band of Mission Indians • San Bernardino Valley Municipal Water District • San Bernardino Valley Conservation District • Local School Districts • Inland Valley Development Agency (IVDA) • San Bernardino International Airport • Cal State University of San Bernardino • Civil Groups (Rotary/ Kiwanis) • San Bernardino County Museums • CA Farm Bureau Federation • San Bernardino Historical Society +Greenspot Rd ACREAGE CHEF 9.5 acres Potential Senior 6.3 acres Housing PARKING Required 1 space per 2.5 persons Occupancy Load = 7 3,938 SF / 7 = 562 562/ 2.5 = 224 spaces req. Shown 234 total spaces (including 5 HCP spots) 1 6 7 5 3 2 4 LEGEND 1 Monument Sign/ Future Bus Stop 2 Permeable Paving at Main Drive 3 Decomposed Granite Parking Lot with Shaded Parking for Cars 4 Legacy Water Feature and Walk 5 Preserved Orchard/ Farm to Table Dining Experience 6 Outdoor Lectures/ Amphitheater 7 Interconnected Community Trails 8 Vehicle/ Pedestrian Link to EVWD Administration Building 8 9 Picnic Areas with Farming Machinery Inspired Play Structures 9 TABULATIONS AREA Building Envelope 6,100 SF Overhangs 5,483 SF Trellis @ 315 SF Amphitheater FUTURE CONCEPT VISION PARTNERSHIPS HISTORY CIVIC PRIDE East Valley Water District Ruhnau Clarke Architects July 2019 MATERIALITY CLOSING CELEBRATE Our History • Agriculture North Fork Water Company Bear Valley Mutual Water Company • Honoring History and The Past • Water/ Engineering • People, Places, Family Roots • Exhibits, Classes, Storytelling, Events • Foundation of our Community • Don Antonio Lugo Land Grant • Mormon Settlement • East Highlands Orange Company • San Manuel Band of Mission Indians + FUTURE CONCEPT VISION PARTNERSHIPS HISTORY CIVIC PRIDE East Valley Water District Ruhnau Clarke Architects July 2019 MATERIALITY CLOSING + BUILDING Carefully Positioned • Preserve EVWD Administration Building’s Views • Capture Views to Preserved Orchard to The West • Meld Existing Trails with New Trails • Create Outdoor Nodes to Capture Views and Inform Visitors of The East Highlands Legacy FUTURE CONCEPT VISION PARTNERSHIPS HISTORY CIVIC PRIDE East Valley Water District Ruhnau Clarke Architects July 2019 MATERIALITY CLOSING INSPIRE Civic Pride • Educational • Youth Oriented • Picnic Area, BBQ, Catering Station • Parking • Link with Valley Transit • Landscaping Citrus Exhibits Drought Tolerant Vegetation Garden Demonstrations ++ Partial Covered Deck for Vistas and Outdoor Meetings Concerts in the Park, Shakespeare Festivals and more “The music is our heritage. It courses in a stream that runs forever.” Ken Graydon, past board member of San Diego Folk Heritage Sloped “Great Lawn” for Overflow Seating Simulated North Fork Canal Weir Exhibit Decomposed Granite Rock Seat Walls Amphitheater Stage Interconnected Trails with intermittent stations providing native plant clusters and trees. Interpretative signage to educate hikers and visitors about water efficient landscaping Bridge over Water with Historical Place Water Feature FUTURE CONCEPT VISION PARTNERSHIPS HISTORY CIVIC PRIDE East Valley Water District Ruhnau Clarke Architects July 2019 MATERIALITY CLOSING + FUTURE CONCEPT VISION PARTNERSHIPS HISTORY CIVIC PRIDE East Valley Water District Ruhnau Clarke Architects July 2019 MATERIALITY CLOSING + CREATE MEMORABLE Experiences • Outdoor/ Indoor Events Movies Concerts Plays Farmers Markets Farm-to-table Dining Experiences Weddings Quinceaneras School Field Trips Arts and Crafts Fair FUTURE CONCEPT VISION PARTNERSHIPS HISTORY CIVIC PRIDE East Valley Water District Ruhnau Clarke Architects July 2019 MATERIALITY CLOSING + FUTURE CONCEPT VISION PARTNERSHIPS HISTORY CIVIC PRIDE East Valley Water District Ruhnau Clarke Architects July 2019 MATERIALITY CLOSING ENRICH Our Future • Bringing People Together • Provide Space for Community Interaction • Outdoor Exhibits Teach: Sustainability and Water Preservation Environmental Awareness Technology Related to Farming/ Water + 1 LEGEND 1 Service Yard (not visible from trails) 2 Rock Wall and Sliding Barn Doors (nod to the past) 3 Outdoor Covered Deck 4 Community/ Private Events, Art Exhibitions and Performance BBQ’s 5 Views to Preserved Orchard 6 Views to Amphitheater 2 2 35 4 76 7 Scenic Views to Southwest FUTURE CONCEPT VISION PARTNERSHIPS HISTORY CIVIC PRIDE East Valley Water District Ruhnau Clarke Architects July 2019 MATERIALITY CLOSING + MINIMALIST Interior The open concept emphasized through natural finish selections inspired by the surrounding environment in a minimalist interior will lend itself to art and cultural exhibits while accommodating a variety of private, revenue-generating functions. Designed with community engagement as a prominent feature, the transparency of space and lightness of materiality will encourage gathering and exploration. • Exposed Steel Beams • Cypress Decking/ Flooring/ Ceiling • Floor-to-Ceiling Glazing • Stacked Stone FUTURE CONCEPT VISION PARTNERSHIPS HISTORY CIVIC PRIDE East Valley Water District Ruhnau Clarke Architects July 2019 MATERIALITY CLOSING + STRIKING Exterior Seamless transition from the interior space to the exterior, through architecture that is striking in its simplicity and juxtaposition against the natural landscape. • Promote Cross-Ventilation • Maximize Natural Daylighting • Rainwater Collection in Landscaped Rain Gardens • Sliding Wood Louver Screens • Stacked Stone Correlates to Original North Fork Ditch Rock Wall Construction and ‘Stone House’ • Cypress Cladding • Insulated Metal Roofing • Corrugated Zincalume FUTURE CONCEPT VISION PARTNERSHIPS HISTORY CIVIC PRIDE East Valley Water District Ruhnau Clarke Architects July 2019 MATERIALITY CLOSING Thank you + FUTURE CONCEPT VISION PARTNERSHIPS HISTORY CIVIC PRIDE East Valley Water District Ruhnau Clarke Architects July 2019 MATERIALITY CLOSING