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Home My WebLink AboutMinutes - EVWD Board of Directors - 09/23/2008Approved Oct ober M 2 008 Yu „u EAST VALLEY WATER DISTRICT SEPTEMBER 23, 2008 REGULAR BOARD MEETING MINUTES President Goodin called the meeting to order at 2:30 p.m. Director LeVesque led the flag salute. PRESENT: Directors Goodin, LeVesque, Morales, Sturgeon, Wilson ABSENT: None STAFF: Robert Martin, General Manager; Brian Tompkins, Chief Financial Officer; Ron Buchwald, District Engineer; Justine Hendricksen, Administrative Manager LEGAI. COUNSEL: Steve Kennedy GUEST(s): Jo McAndrews (Mc Andrews & Boyd), Charles Roberts (Highland �ft , Community News), Dick Corneille (CDM), William O'Neil (CDM), Evelyn You (CDM) APPROVAL OF AGENDA M/S /C; (Sturgeon - Wilson) that the September 23, 2008 agenda be approved as submitted. PUBLIC ]PARTICIPATION President Goodin declared the public participation section of the meeting open at 2:31 p.m. Mr. Corneille stated that he is a current board member for the San Bernardino Valley Water Conservation District and he also sits on the San Bernardino Valley Municipal Water District Advisory Board. He would like to encourage the Board to participate in the meetings and would like to see East Valley Water District represented at the meetings. There being no further written or verbal comments, the public participation section was closed. �Waii Minutes: 09/23/08 jph APPROVAL OF SEPTEMBER 9, 2008 BOARD MEETING MINUTES M/S /C (LeVesque- Wilson) that the September 9, 2008 Board Meeting Minutes be approved as submitted. w DISBURSEMENTS M/S /C (LeVesque - Wilson) that General Fund Disbursements #216298 through 216472 distributed during the period of August 29, 2008 through September 17, 2008 in the amount of $1,138,945.75 and Payroll Fund Disbursements for the period ended August 31, 2008 and September 12, 2008 in the amount of $7,251.08 and $184,478.02 totaling $1,508,380.74 be approved. REVIEW AND APPROVAL OF GENERAL MANAGER'S EXPENSE REPORT No action taken. (No report) DISCUSSION AND POSSIBLE ACTION REGARDING THE DISTRICT'S WATER QUALITY CONFERENCE The General Manager provided an update regarding sponsorships, expenses and registrations for the District's upcoming Water Quality Conference. The General Manager requested clarification from the board regarding their expenses for the conference. M/S /C (Sturgeon - LeVesque) that each Director itemize their conference expenses (hotels, meals, travel etc.) on their monthly fees and expenses report. Director's Goodin, LeVesque, Morales, Sturgeon voted YES. Director Wilson voted NO. DISCUSSION AND POSSIBLE ACTION REGARDING PROFESSIONAL SERVICES AGREEMENT BETWEEN EAST VALLEY WATER DISTRICT AND FIELDMAN, ROLAPP AND ASSOCIATES FOR FINANCIAL CONSULTING SERVICES M/S (LeVesque - Sturgeon) that the Professional Services Agreement between East Valley Water District and Fieldman, Rolapp and Associates be approved. Director Morales stated his concern relating to the verbiage on page A -2 item #4 the statement "Optional, subject to additional charges ". The General Manager stated that he will have the statement removed from the agreement. ".w Directors LeVesque and Sturgeon amended their motions to have the statement "Optional, subject to additional charges" removed from page A -2 item #4. Minutes: 09/23/08 M/S /C (LeVesque- Sturgeon) that the Professional Services Agreement between East Valley Water District and Fieldman, Rolapp and Associates be approved as amended. M 4sid) 4 a HEADQUARTERS PROJECT REVIEW AND UPDATE The General Manager stated that the Headquarters Committee had met with consultants to discuss solar and LEED's options for the headquarters project; that RFP's for the construction management portion of the headquarters project are due October 1 that staff had met with a security consultant to discuss security issues for the headquarters project. DISCUSSION AND POSSIBLE ACTION REGARDING THE 2009 INLAND EMPIRE SOLAR CHALLENGE The General Manager reviewed the Inland Empire Solar Challenge with the Board; that there are six schools interested in participating next year; that Ms McAndrews has revised the rules for the 2009 event; that San Bernardino Valley Municipal Water District is not willing to be the lead sponsor for the event; that we need direction from the board on how to proceed. Director Morales would like to know actual costs for the event including staff time. The General Manager stated that the costs for this year's event came from the Public Outreach budget. M/S /C (Sturgeon - LeVesque) that the District be the lead sponsor for the 2009 Inland Empire Solar Challenge but will not be the lead sponsor for future events. DISCUSSION AND POSSIBLE ACTION REGARDING SETTING A DATE FOR THE DISTRICT'S FALL TOUR The District's fall tour will be held on October 24 2008. No action taken. DISCUSSION AND POSSIBLE ACTION REGARDING PLANT 134 UPGRADE AND EXPANSION: PRELIMINARY DESIGN REPORT Mr. O'Neil provided a power -point presentation to the board regarding Plant 134, the presentation included: • Introduction to the Existing Plant 134 • Treatment Process Description • Design Standards • Parameters Requiring Additional Evaluation • Construction Planning Minutes: 09/23/08 Director Morales stated his concern for who is responsible for the broken pipe adjacent to the District's property. Mr. Kennedy stated that the District should review the statue of limitations regarding the 1 -4 broken pipe. Director LeVesque stated a discrepancy as it relates to the Capital Improvement Plan. The General Manager will correct the discrepancy. WS /C (Wilson - LeVesque) that the Plant 134 Upgrade and Expansion: Preliminary Design Report be approved. GENERAL MANAGER / STAFF REPORTS The General Manager reported on the District's operations to date; that there was an article in the newspaper regarding odd year elections; that the treatment units at well 40 have been delivered; that there was a pre -bid meeting for the North Fork Pipeline; that he is attending a- wash plan EIR meeting today and will have an update for the board at a future meeting; that the City of San Bernardino has reversed their position regarding the consolidation of the Conservation District. Information only. CONSULTANT REPORTS Ms McAndrews stated that the calendars should be ready for the conference and that the speakers have been confirmed. COMMITTEE REPORTS a. Legislative (Standing) — Director Morales stated that he had received the state budget analysis and that the Governor has signed the budget; that the committee is working on a policy for lobbying efforts b. Budget (Standing) Minutes for September 2, 2008 — A budget committee meeting is scheduled for October 7, 2008 at 3:00 p.m. c. Public Outreach (Standing) — No report. d. Headquarters Committee (Ad -Hoc) — No report. ORAL COMMENTS FROM BOARD OF DIRECTORS Vice President Wilson stated that he is applying for the Highland Chamber of Commerce Board of Directors. Director Sturgeon stated his appreciation to staff for the hard work on the headquarters project; that he would like articles relating to the District available for the Directors to review. � 4, 4 Minutes: 09/23/08 44 dV 1 Ilnu J 6jWjJ President Goodin echoed Director Sturgeon comments relating to the headquarters project. E -MAIL OF APPRECIATION FROM ARNIE LEWIN, GOVERNOR'S OFFICE OF EMERGENCY SERVICES REGARDING DISTRICT EMPLOYEE GARY STURDIVAN ASSOCIATION OF THE SAN BERNARDINO COUNTY SPECIAL DISTRICTS MEMBERSHIP MEETING HOSTED BY THE HI- DESERT WATER DISTRICT, HELEN GRAY EDUCATION CENTER, JOSHUA TREE, OCTOBER 20, 2008 The Board took a five - minute break at 3:48 p.m. CLOSED SESSION The Board entered into Closed Session at 3:57 p.m. as provided for in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss the item listed on the agenda. ADJOURN TO REGULAR SESSION President Goodin declared that the meeting adjourn to regular session. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to regular session at 4:32 p.m. The item listed on the agenda was discussed in closed session with no reportable action being taken. ADJOURN The meeting was adjourned at 4:32 p.m. until the next regularly scheduled Board Meeting on October 28, 2008. ' Robert E. Martin, Secretary •a 4 15-- - 4 4 C - Donald D. Goodin, President 5 Minutes: 09/23/08