HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 08/22/2012
Approved September 26, 2012:
EAST VALLEY WATER DISTRICT AUGUST 22, 2012
REGULAR BOARD MEETING
MINUTES
The Chairman of the Board called the meeting to order at 5:30 p.m. Ms. Kasten led the flag
salute.
PRESENT: Directors: Coleman, LeVesque, Morales, Sturgeon, Wilson
ABSENT: Directors: None
STAFF: John Vega, Assistant General Manager; Brian Tompkins, Chief
Financial Officer; Justine Hendricksen, Administrative Manager
LEGAL COUNSEL: Steve Kennedy
GUEST(s): Members of the public
APPROVAL OF AGENDA
M/S/C (Wilson-Morales) that the August 22, 2012 agenda be approved as
submitted.
PUBLIC PARTICIPATION
Chairman LeVesque declared the public participation section of the meeting open at 5:31
p.m.
The Assistant General Manager introduced three new District employees to the public
and the Board of Directors. (Marie Nguyen, Brenda VanMeter, Kelly Malloy)
There being no further written or verbal comments, the public participation section was
closed.
APPROVAL OF BOARD MEETING MINUTES FOR JULY 25, 2012
M/S/C (Wilson-Sturgeon) that the Board meeting minutes for July 25, 2012 be
approved as submitted.
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APPROVAL OF BOARD MEETING MINUTES FOR AUGUST 8, 2012
M/S/C (Wilson-Sturgeon) that the Board meeting minutes for August 8, 2012 be
approved as submitted.
DISBURSEMENTS
M/S/C (Wilson-Sturgeon) that General Fund Disbursements #233617 through
#233767 distributed during the period of August 2, 2012 through August 15, 2012 in the
amount of $397,473.62 and Payroll Fund Disbursements for the period August 15, 2012 in
the amount of $341,998.00 totaling $739,471.62 be approved.
RESOLUTION 2012.14 – A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE EAST VALLEY WATER DISTRICT DISPOSING OF SURPLUS PROPERTY
M/S/C (Wilson-Morales) that Resolution 2012.14 be approved
PUBLIC HEARING
The Chairman of the Board opened the public hearing at 5:37 pm.
CONSIDERATION OF WATER AND SEWER DISCONNECT NOTICE CHARGE
A. STAFF PRESENTATION
B. PUBLIC COMMENTS
Brian Tompkins, Chief Financial Officer, provided a detailed report outlining the recourse
for collecting payments on delinquent accounts and the notification requirements for the
disconnection of water service. He stated that District staff hang approximately 125
disconnect tags per day; that this is a very labor intensive process and has become a large
burden for the Field Services Department, and inhibits their involvement in more positive
programs. Mr. Tompkins proposed that a third party carrier deliver the disconnect
notices and that the cost for this service be passed through only to those customers
receiving the notices. Mr. Tompkins also summarized the benefits of utilizing a third
party vendor:
• Real time tracking and delivery confirmation
• Availability of field services staff for other programs
• Reduced risks to District staff inherent with manual delivery
Mr. Tompkins stated that if the recommendations are approved, staff would begin a two
to three month campaign to notify customers of the impending changes and charges.
Director Sturgeon is concerned that if a large number of customers cannot pay their bill
they will probably not be able to afford to pay the increased fee.
The Chairman opened the floor for public comments.
There being no written or verbal comments, the public participation section was closed.
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The Chairman closed the public hearing at 5:37 p.m.
ADOPTION OF ORDINANCE 383 – “ESTABLISHING RATES AND CHARGES
FOR SEWER SERVICE”
M/S/C (Wilson-Coleman) that Ordinance 383 be approved.
A roll call vote was taken: Board member Coleman voted yes.
Board member Sturgeon voted yes.
Board member Wilson voted yes.
Vice Chairman Morales voted yes.
Chairman LeVesque voted yes.
ADOPTION OF ORDINANCE 384 – “ESTABLISHING RULES AND REGULATION
FOR WATER SERVICE”
M/S/C (Wilson-Sturgeon) that Ordinance 384 be approved.
A roll call vote was taken: Board member Coleman voted yes.
Board member Sturgeon voted yes.
Board member Wilson voted yes.
Vice Chairman Morales voted yes.
Chairman LeVesque voted yes.
ADOPTION OF RESOLUTION 2012.13 – “ESTABLISHING RATES AND CHARGES
FOR WATER SERVICE”
M/S/C (Wilson-Coleman) that Resolution 2012.13 be approved.
A roll call vote was taken: Board member Coleman voted yes.
Board member Sturgeon voted yes.
Board member Wilson voted yes.
Vice Chairman Morales voted yes.
Chairman LeVesque voted yes.
GENERAL MANAGER/STAFF REPORTS
The General Manager/CEO, Assistant General Manager and CFO reported on the
following items:
• RFQ’s for the Headquarters Project are due on August 27, 2012
• The vactor truck was delivered to the District
• The District is discussing the possibility of partnering with the City of Highland
on projects that affect both agencies
• The auditors began their field work this week
• Cisco Systems is working on an IT/Communication Assessment for the District
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LEGAL REPORT
No reports at this time.
ORAL COMMENTS FROM THE BOARD OF DIRECTORS
Board Member Coleman stated he recently attended a recent Master Gardner Program
and that many of the ideas he received could possibly reduce the landscaping costs at the
District’s future Headquarters site. He also stated that he attended a recent meeting at
Western Municipal Water District where they discussed a credit card rebate program
that may be of interest to our accounts payable department.
Board Member Sturgeon offered his appreciation to Board Member Wilson for donating
to this year’s Route 66 Rendezvous.
Vice Chairman Morales thanked employees for attending the board meeting and
welcomed the three new staff members. Vice Chairman Morales stated that leveraging
resources with the City is critical and he appreciates staffs efforts. Vice Chairman
Morales also reported that the Senate and Assembly are back in session; that the
Legislative & Public Affairs Committee is working on the District’s legislative and grant
platform and will be bringing this item to the board for review in September; he also
stated that the committee is diligently working on the District’s Strategic
Communication Plan.
Chairman LeVesque offered his appreciation to the Board and staff for their tireless
efforts over the past few months.
The Board took a break at 6:11 p.m.
CLOSED SESSION
The Board entered into Closed Session at 6:16 p.m. as provided in the California Open
Meeting Law, Government Code Section 54945.9(a), to discuss the items listed on the
agenda.
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
The Board returned to regular session at 6:31.m. The items listed on the agenda were
discussed in closed session with no reportable action being taken.
The meeting adjourned at 6:31 p.m.
____________________________
Matt LeVesque, President
_________________________
John J. Mura, Secretary
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