HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 09/12/2012Approved September 26, 2012
EAST VALLEY WATER DISTRICT SEPTEMBER 12, 2012
REGULAR BOARD MEETING
MINUTES
The Chairman of the Board called the meeting to order at 5:30 p.m. Ms. Malloy led the
flag salute.
PRESENT: Directors: Coleman, LeVesque, Morales, Sturgeon, Wilson
ABSENT: Directors: None
STAFF: John Mura, General Manager/CEO; John Vega, Assistant General
Manager; Brian Tompkins, Chief Financial Officer; Justine
Hendricksen, Administrative Manager; Eileen Bateman, Executive
Assistant; Kerrie Bryan, Human Resources & Safety Risk Manager
LEGAL COUNSEL: Steve Kennedy
GUEST(s): Members of the public
APPROVAL OF AGENDA
M/S/C (Wilson-Sturgeon) that the September 12, 2012 agenda be approved as
submitted.
PUBLIC PARTICIPATION
Chairman LeVesque declared the public participation section of the meeting open at 5:31
p.m.
There being no further written or verbal comments, the public participation section was
closed.
ADJOURN TO EAST VALLEY WATER DISTRICT FINANCING AUTHORITY
RECONVENE TO EAST VALLEY WATER DISTRICT’S REGULAR BOARD
MEETING
ACCEPT AND FILE THE FINANCIAL STATEMENTS FOR MAY 2012
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M/S/C (Wilson-Morales) that the Financial Statements for May 2012 be accepted.
DIRECTOR’S FEES AND EXPENSES FOR AUGUST 2012
The General Manager stated that Director Morales’ expense report needs to be amended
and reflect that Director Morales met with the General Manager on August 28 and
August 30, 2012.
M/S/C (Wilson-Morales) that the Directors Fees for and expenses for August 2012
be approved as amended.
DISBURSEMENTS
M/S/C (Wilson-Morales) that General Fund Disbursements #233768 through
#233951 distributed during the period of August 15, 2012 through September 5, 2012 in
the amount of $2,011,542.81 and Payroll Fund Disbursements for the period September 5,
2012 in the amount of $326,506.25 totaling $2,338,049.06 be approved.
DISCUSSION AND POSSIBLE ACTION REGARDING THE DISTRICT’S 2012
COMMITTEE STRUCTURE AND ASSIGNMENTS
Chairman LeVesque stated that Director Sturgeon has been frequently attending the San
Bernardino Valley Municipal Advisory Committee meetings; that he is changing the
Districts representative to reflect Director Sturgeon as primary representative and
Director Wilson as alternate representative.
APPROVE THE REVISIONS TO THE LIST OF PROJECTS AVAILABLE FOR
FUNDING WITH 2010 REVENUE BOND PROCEEDS BY ADOPTION OF
RESOLUTION 2012.15
M/S/C (Sturgeon-Wilson) that Resolution 2012.15 be approved.
AWARD OF CONTRACT FOR DESIGN OF A BRIDGE ACCESS FOR PLANT 134
TO URS CORPORATION
The Assistant General Manager provided a detailed review of the project for Plant 134.
M/S/C (Morales-Wilson) the contract for design of a bridge access for Plant 134 be
awarded to URS Corporation.
DISCUSSION AND POSSIBLE ACTION REGARDING THE DISTRICT’S GRANT
STRATEGY AND LEGISLATIVE PLATFORM
The General Manager gave a detailed review of the 2012/2013 Grant Strategy and
Legislative Platform; that he recommends the approval of the District’s Grant Strategy
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and Legislative Platform and that the Board authorize the General Manager to provide
direction on grants and the ability to be engaged in strategic programs.
Vice Chairman Morales stated that once the Strategic Initiatives were approved the
Board has been able to move forward with a set of guidelines on how the Board will
operate.
Chairman LeVesque stated that this is a great mechanism to direct staff to work with
consultants and move forward on Legislative and Grant efforts.
M/S/C (Wilson-Sturgeon) to approve the 2012/2013 Legislative Platform;
2012/2013 Grant Strategy; and to authorize the General Manager to participate on behalf
of the Board of Directors in legislative advocacy which is consistent with the Strategic
Initiatives and Legislative Platform; and that the General Manager is authorized apply for
grant programs that are consistent with the Strategic Initiatives and Grant Strategies.
GENERAL MANAGER/STAFF REPORTS
The General Manager, Assistant General Manager and Chief Financial Officer reported
on the following items:
• Headquarters location, delivery schedule and RFQ interview process
o Mr. Dhingra gave a brief review of the RFQ proceedings
• LAFCO Service Review
o Mr. DeLoach gave a brief report of the LAFCO Service Review
• Upcoming employee events
• Recent power outage
• AMR meter changes
• Paperless bill pay for the District
• Plant 134 project completion date
LEGAL COUNSEL REPORT
Mr. Kennedy reported that the Santa Ana Sucker Fish litigation has been postponed until
September 20, 2012.
ORAL COMMENTS FROM THE BOARD OF DIRECTORS
Board member Coleman stated that he attended the Master Gardener Program and
received information regarding new water use regulations for new construction. Mr.
Coleman also stated that the District would be saving money if the phone system lease be
paid off rather that a monthly lease payment.
Board member Sturgeon thanked staff and consultants for their efforts in recent reports;
that he is looking forward to the RFQ completion; that he and Charles Roberts attended
the LAFCO meeting regarding the Sphere of Influence of the Gage Canal. Mr. Sturgeon
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also wished a Happy Birthday to Chairman LeVesque and Chairman Morales and
congratulated Mr. Mura on the new addition to his family.
Vice Chairman Morales thanked staff for their work on the Legislative Platform and
Grant Strategy; that August 31, 2012 was the last day of Legislation and Government to
sign or veto bills.
Chairman LeVesque stated that the countdown and the Districts’ Strategic Initiatives are
the drive behind the Headquarters project completion.
The Board took a break at 6:59 p.m.
CLOSED SESSION
The Board entered into Closed Session at 7:03 p.m. as provided in the California Open
Meeting Law, Government Code Section 54945.9(a), to discuss the items listed on the
agenda.
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
The Board returned to regular session at 7:34 p.m. The items listed on the agenda were
discussed in closed session with the follow action being taken:
With respect to item #12 – No reportable action taken.
With respect to item #13: The Board reviewed the Claim and unanimously determined
that it had no jurisdiction to accept the Claim under the California Tort Claims Ace,
Government Code Section 900 et.seq. (“the Act”), since the Claim was not signed by the
claimant or by some person acting on the claimant’s behalf as required by Government
Code Section 910.2.
With respect to item #14 – No reportable action taken.
ADJOURN
The meeting adjourned at 7:35 p.m.
_________________________
Matt LeVesque, President
_________________________
John J. Mura, Secretary
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