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Home My WebLink AboutMinutes - EVWD Board of Directors - 10/24/2012Approved November 14, 2012 EAST VALLEY WATER DISTRICT OCTOBER 24, 2012 REGULAR BOARD MEETING MINUTES The Chairman of the Board called the meeting to order at 5:30 p.m. Mr. Steve Kennedy led the flag salute. PRESENT: Directors: Coleman, LeVesque, Morales, Wilson ABSENT: Directors: Sturgeon STAFF: John Mura, General Manager/CEO; John Vega, Assistant General Manager; Brian Tompkins, Chief Financial Officer; Justine Hendricksen, Administrative Manager LEGAL COUNSEL: Steve Kennedy GUEST(s): Members of the public APPROVAL OF AGENDA M/S/C (Wilson-Coleman) that the October 24, 2012 agenda be approved as submitted. PUBLIC PARTICIPATION Mr. Malmberg would like to know when a public update regarding the Santa Ana Sucker fish will be available. APPROVAL OF THE BOARD MEETING MINUTES FOR SEPTEMBER 26, 2012 M/S/C (Wilson-Morales) that the board meeting minutes for September 26, 2012 be approved. APPROVAL OF THE BOARD MEETING MINUTES FOR OCTOBER 10, 2012 M/S/C (Wilson-Morales) that the board meeting minutes for October 10, 2012 be approved. Minutes: 10/24/12 cmc RESOLUTION 2012.17 – A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT NAMING THE AUTHORIZED REPRESENTATIVE FOR THE PLANT 150 CENTRALIZED TREATMENT FACILITY PROJECT M/S/C (Wilson-Morales) that Resolution 2012.17 be approved. ACCEPT AND FILE THE INVESTMENT REPORT FOR THE QUARTER ENDED SEPTEMBER 30, 2012 M/S/C (Wilson-Morales) that the Investment Report for the quarter ended September 30, 2012 be accepted. ACCEPT AND FILE THE FINANCIAL STEMENTS FOR JULY 2012 M/S/C (Wilson-Morales) that the financial statements for July 2012 be accepted. RESOLUTION 2012.18 – A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT ESTABLISHING AN INVESTMENT POLICY FOR PUBLIC FUNDS M/S/C (Wilson-Morales) that Resolution 2012.18 be approved. DISBURSEMENTS M/S/C (Wilson-Morales) that General Fund Disbursements #234267 through #234429 distributed during the period of October 9, 2012 through October 17, 2012 in the amount of $618,386.32 and Payroll Fund Disbursements for the period October 19, 2012 in the amount of $247,025.96 totaling $865,412.28 be approved. PRESENTATION FROM INLAND WATER WORKS SUPPLY COMPANY REGARDING THE DISTRICT’S AUTOMATED METER READING PROGRAM A representative from Inland Water Works Supply Company provided information regarding the automated meter reading program; he discussed the following items: • Enhanced system benefits • The ability to provide water audits • AMR battery life expectancy • Increased meter reading efforts • Safety benefits for field workers • The ability to transfer to a fixed network in the future Vice Chairman Morales stated that the enhanced technology will greatly benefit our constituents and that the District is moving in a positive direction. Minutes: 10/24/12 cmc 2 Information only. PRESENTATION FROM LEWIS HOMES REGARDING THE HARMONY PROJECT Mr. James Campbell thanked East Valley Water District for its continued support regarding the Harmony project. Mr. Pat Loy stated that a plan was submitted to the City of Highland in June; that they are in the process of preparing an environmental impact report and that draft should be available by the end of the year; that they appreciate the District meeting on a weekly basis to discuss water and sewer plan alternatives. Vice Chairman Morales stated that he looks forward to the continued spirit of cooperation and ultimately, this is a great project for this area. Information only. DISCUSSION REGARDING THE DISTRICT’S QUARTERLY BUDGET REVIEW AND EXPENDITURES THROUGH THE FIRST THREE MONTHS OF THE FISCAL YEAR 2012-2013 The General Manager/CEO gave a detailed report on the following: • 1st quarter revenues for the water and sewer fund • The items that the District has progressed/completed relating to the Strategic Initiatives o District Headquarters o Unit cost for each source of delivery o System Maintenance and Modernization o Increase employee involvement • Accomplishments, including but not limited to: o Adoption of Legislation platform, Grant Strategy, Communication Strategy o GIS Implementation o Quarterly Report o Investment Policy o $810,000 contributed to the Reserve Fund • Ongoing Projects, including but not limited to: o Budget Restructure o Computerized Maintenance o Website Redevelopment The Assistant General Manager gave a detailed report on the following: • Capital Improvement Projects o Plant 134 Expansion o Plant 134 Bridge Repair Minutes: 10/24/12 cmc 3 o Plant 143 Improvements o Sewer Master Plan Update o 30” pipeline extension from Plant 150 to Plant 40 • Strategic Staffing Plan o Repurposing of job assignments to accommodate the District needs without adding additional staff Vice Chairman Morales stated that this was the most comprehensive and detailed quarterly report he has received while on this board and offered his appreciation to staff for all of the work that went into preparing the report; that the District is now able to measure its accomplishments of the Strategic Initiatives and able to measure goals. Board Member Coleman appreciated the detailed budget report and the information regarding the repurposing of staff. Chairman LeVesque stated that the District has the right people and the right plan in place. GENERAL MANAGER/STAFF REPORTS The General Manager, CFO, Assistant General Manager, and Public Affairs/Conservation Officer reported on the following: • Newly hired Engineering Manager – Nemesciano Ochoa • Chili Cook-Off, October 31, 2012 • Seven Oaks Dam Tour, November 9, 2012 • WRI Water Hero Award – Robert Martin, October 27, 2012 • Leak on 9th and Del Rosa/Sterling – Planned shut down • Transition and public outreach regarding the Pink Tag Federal Express charges • Door Hangers being delivered regarding the AMR installs • EVWD is highlighted in Our Town publication • Website Re-Design • Discover Highland Night Information only. LEGAL COUNSEL REPORT Mr. Kennedy provided an update regarding the status of the Santa Ana Sucker fish litigation and the recent decision in favor of the federal defendants; that the task force will be working on an the appeal process and should have a number of recommendations that will be brought to the board in approximately 30-60 days. Information only. ORAL COMMENTS FROM THE BOARD OF DIRECTORS Minutes: 10/24/12 cmc 4 Vice Chairman Morales thanked staff for the repurposing of resources, and that is a pleasure to serve on the board and he looks forward to the future. Board Member Coleman thanked staff for the information that was provided regarding the repurposing of staff.. Chairman LeVesque stated that Board Member Coleman will not be available from November 9th thru December 25th and that any decisions that need to be made should be made as a team effort. The Chairman would like to schedule a special meeting to discuss board items that need to be addressed by the end of the year. The Board took a break at 6:51 p.m. CLOSED SESSION The Board entered into Closed Session at 6:58 p.m. as provided in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss the items listed on the agenda. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to regular session at 7:23 p.m. The items listed on the agenda were discussed in closed session with the following action being taken: With respect to item #9 – No reportable action taken. With respect to item #10 – The Board unanimously voted (5-0) to reject the claim as deficient, and instructed legal counsel to send letter to the claimant. With respect to item #11 – No reportable action taken. ADJOURN The meeting adjourned at 7:24 p.m. _________________________ Matt LeVesque, President _________________________ John J. Mura, Secretary Minutes: 10/24/12 cmc 5