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Home My WebLink AboutAgenda Packet - EVWD Board of Directors - 05/28/2013 SPECIAL BOARD MEETING MAY 28, 2013 – 2:00 PM EAST VALLEY WATER DISTRICT 3694 HIGHLAND AVE #30, HIGHLAND, CA. AGENDA CALL TO ORDER PLEDGE OF ALLEGIANCE PUBLIC COMMENTS At this time, members of the public may address the Board of Directors regarding any items within the subject matter jurisdiction of the East Valley Water District. The Board of Directors may briefly respond to statements made or questions posed. Comments may be limited to three minutes per speaker. NEW BUSINESS 1. 2013/2014 Budget Review and Presentation REPORTS 2. General Manager / Staff Reports 3. Oral comments from Board of Directors ADJOURN - - - - - - Pursuant to Government Code Section 54954.2(a), any request for a disability-related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District’s Administrative Manager at (909) 885- 4900. Proposed Fiscal Year 2013/14 Budget FY 2012 FY 2013 FY 2013 FY 2014 Pr Yr Description Actual Budget Projected Proposed % Chng REVENUE Operating Water Sales 13,426,700 13,798,600 14,265,856 14,233,358 Meter Charges 4,175,522 4,514,650 4,531,112 4,658,446 Wastewater Collection Charges 3,424,308 4,367,000 4,409,455 4,464,701 Wastewater Treatment Charges 6,470,322 6,776,908 6,776,908 6,958,676 Other Charges 325,660 216,500 375,396 350,000 OPERATING REVENUE TOTAL 27,822,512$ 29,673,658$ 30,358,727$ 30,665,181$ 3.3% Non‐Operating Interest Income 19,257 75,675 41,022 75,000 Energy Incentives 102,288 44,600 55,000 40,000 Other 3,549 33,000 10,000 10,000 NON OPERATING REVENUE TOTAL 125,094$ 153,275$ 106,022$ 125,000$ ‐18.4% REVENUE TOTAL 27,947,606$ 29,826,933$ 30,464,749$ 30,790,181$ 3.2% EXPENSES Operating Board of Directors 120,463 ‐ 128,746 245,000 General Administration 2,381,439 2,526,480 2,486,597 1,357,500 Human Resources/Risk Management ‐ ‐ ‐ 440,000 Public Affairs/Water Conservation ‐ ‐ ‐ 476,000 Finance 896,046 1,314,873 1,043,996 939,400 Information Technology 209,420 ‐ 219,936 458,000 Customer Service 1,347,855 1,570,994 1,653,443 1,189,900 Meter Service ‐ ‐ ‐ 339,300 Engineering 1,312,724 1,004,194 1,054,336 896,800 Water Production 3,955,479 6,880,932 4,239,968 4,075,300 Water Treatment 1,412,517 ‐ 1,430,651 1,751,000 Water Quality ‐ ‐ ‐ 440,700 Field Maintenance Administration ‐ 2,857,653 ‐ 378,900 Water Maintenance 1,601,458 ‐ 1,922,339 1,525,400 Sewer Maintenance 7,166,050 6,776,908 7,267,866 7,413,776 Facilities Maintenance ‐ ‐ ‐ 732,850 Fleet Maintenance 356,622 ‐ 352,668 522,500 OPERATING EXPENSES TOTAL 20,760,073$ 22,932,034$ 21,800,546$ 23,182,326$ 1.1% Other Capital Outlay 228,916 479,500 729,500 363,400 Transfer to CIP 1,327,000 2,726,429 2,876,429 3,361,000 Transfer to Debt Service 2,441,068 2,878,970 2,878,970 3,480,000 OTHER EXPENSES TOTAL 3,996,984$ 6,084,899$ 6,484,899$ 7,204,400$ EXPENSES TOTAL 24,757,057$ 29,016,933$ 28,285,445$ 30,386,726$ 4.7% NET (LOSS) 3,190,549$ 810,000$ 2,179,304$ 403,455$ FY 2013‐14 OPERATING BUDGET DISTRICT WIDE SUMMARY East Valley Water District Fiscal Year 2013‐14 FY 2012 FY 2013 FY 2013 FY 2014 Pr Yr Description Actual Budget Projected Proposed % Chng PERSONNEL EXPENSES Labor 4,294,200 4,637,000 4,228,223 4,265,200 Temporary Labor 96,674 150,000 160,394 10,000 Overtime 173,628 225,000 196,812 149,000 Standby 39,858 49,531 33,000 Benefits 2,219,531 2,376,172 2,233,915 2,381,550 Personnel Total 6,612,506$ 7,176,172$ 6,818,453$ 6,838,750$ ‐4.7% WATER SUPPLY Purchased Water 48,965 200,000 200,000 200,000 Groundwater Replenishment 180,053 208,680 208,680 215,000 Water Stock Assessment 76,238 102,640 102,640 205,000 Water Supply Total 305,256$ 511,320$ 511,320$ 620,000$ 21.3% OPERATING EXPENSES Materials & Supplies 622,008 689,097 625,948 647,500 Tools 24,984 8,000 34,940 27,500 Office Supplies 73,440 98,850 95,263 52,000 Chemicals 189,072 525,000 325,025 425,000 Contract Services 1,969,149 2,276,885 2,256,314 2,743,000 Printing & Publishing 4,223 ‐ 3,134 45,500 Banking Services ‐ ‐ ‐ 215,000 Legal Services 136,150 171,000 185,625 200,000 Treatment Services 7,863,033 8,067,858 7,561,095 7,758,676 Rents & Leases 182,907 186,750 198,089 187,000 Utilities 71,725 124,450 67,417 3,000 Telephone 50,289 ‐ 58,833 168,600 Electric 1,912,344 2,350,000 2,253,146 2,355,000 Fuel 158,890 151,700 151,700 165,000 Permits 95,260 60,000 105,000 160,000 Postage 134,854 127,600 122,730 147,800 Memberships & Dues 44,233 58,865 83,454 82,500 Professional Development 77,844 164,987 163,005 124,500 Education Assistance ‐ ‐ ‐ 16,000 Insurance/Claims 225,678 180,000 180,000 200,000 Bad Debt 6,229 3,500 55 ‐ Operating Expenses Total 13,842,311$ 15,244,542$ 14,470,773$ 15,723,576$ 3.1% TOTAL 20,760,073$ 22,932,034$ 21,800,546$ 23,182,326$ 1.1% DISTRICT WIDE ITEMIZED EXPENSE SUMMARY FY 2013‐14 OPERATING BUDGET EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 FY 2012 Actual FY 2013 Budget FY 2013 Projected FY 2014 Proposed Source of Supply Labor 154,978 164,500 159,508 244,250 Overtime 146 39,000 17,255 13,000 Benefits ‐ ‐ ‐ 139,300 Purchased Water 199,931 200,000 135,199 200,000 Groundwater Replenishment 180,053 208,680 20,266 215,000 Water Stock Assessments ‐ 102,640 102,640 205,000 Materials & Supplies 359 ‐ 10,286 40,000 Chemicals ‐ ‐ 124 100,000 Contract Services 123,014 166,600 151,253 155,000 Electric ‐ ‐ ‐ 1,350,000 Source of Supply Total 658,481 881,420 596,531 2,661,550 Pumping & Boosting Labor 518,068 544,800 552,264 167,000 Overtime 33,104 18,000 21,742 10,000 Benefits ‐ ‐ 3,121 95,100 Materials & Supplies 27,992 18,000 26,959 40,000 Chemicals 156,743 168,000 198,048 ‐ Contract Services 130,227 165,200 130,733 100,000 Electric 1,946,337 2,100,000 1,922,185 750,000 Permits 724 ‐ 466 ‐ Pumping & Boosting Total 2,813,195 3,014,000 2,855,518 1,162,100 Water Treatment Labor 84,994 150,200 107,646 129,000 Overtime 15,653 18,000 18,261 5,000 Benefits ‐ ‐ 2,721 74,000 Materials & Supplies 110,700 42,000 32,894 30,000 Chemicals 32,329 357,000 161,252 250,000 Contract Services 8,549 209,000 111,958 250,000 Treatment Services 1,062,664 1,290,950 824,306 800,000 Telephone ‐ ‐ ‐ 3,000 Electric 97,628 250,000 171,613 200,000 Permits ‐ ‐ ‐ 10,000 Total Water Treatment 1,412,517 2,317,150 1,430,651 1,751,000 Transmission & Distribution Labor 615,987 710,200 708,211 715,250 Overtime 56,756 54,000 72,105 55,000 Benefits 377,794 405,113 413,482 407,000 Materials & Supplies 258,229 272,000 304,069 280,000 Tools 4,920 8,000 15,172 15,000 Chemicals ‐ ‐ ‐ 75,000 Contract Services 198,936 260,000 432,091 300,000 Permits 56,067 ‐ 24,930 50,000 Total Transmission & Distribution 1,568,689 1,709,313 1,970,060 1,897,250 WATER FUND FY 2013‐14 OPERATING BUDGET EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 FY 2012 Actual FY 2013 Budget FY 2013 Projected FY 2014 Proposed Customer Accounts Labor 299,822 323,500 304,494 262,500 Temporary Labor 11,065 ‐ 11,963 ‐ Overtime 24,683 30,000 32,562 20,000 Standby 625 ‐ 1,530 ‐ Benefits 149,326 186,256 153,531 149,100 Materials & Supplies 887 1,916 3,568 4,500 Tools ‐ ‐ ‐ 1,000 Office Supplies 6,050 7,550 5,731 1,500 Contract Services 114,582 154,700 228,683 172,250 Banking Services ‐ ‐ ‐ 87,500 Legal Services ‐ ‐ ‐ 2,500 Telephone 200 500 435 3,500 Fuel 6,591 21,000 ‐ ‐ Postage 54,653 53,250 62,982 55,000 Memberships & Dues 3,780 ‐ 2,520 ‐ Professional Development 443 5,075 2,765 5,000 Education Assistance ‐ ‐ ‐ 250 Bad Debt ‐ ‐ ‐ ‐ Cash Over/Short ‐ ‐ ‐ ‐ Total Customer Accounts 672,703 783,747 810,761 764,600 Water Administration Labor ‐ ‐ 13,801 238,500 Standby 19,495 ‐ 15,313 22,000 Benefits 378,744 422,597 438,361 135,950 Materials & Supplies ‐ 143,765 58,091 ‐ Office Supplies 2,933 6,775 6,285 9,000 Contract Services ‐ 6,000 130,167 45,000 Rents & Leases 304 ‐ 200 ‐ Telephone 21,786 17,500 12,500 27,500 Fuel 69,267 66,450 37,608 ‐ Postage ‐ ‐ ‐ 5,000 Permits 15,391 15,000 16,430 ‐ Memberships & Dues 191 540 1,167 8,000 Professional Development 12,467 14,093 7,554 19,000 G&A Allocation 1,941,094 2,833,949 2,554,847 2,673,330 Engineering Allocation 918,907 676,390 741,110 627,760 Facilities Maintenance Allocation ‐ ‐ ‐ 476,353 Fleet Maintenance Allocation 320,959 ‐ 317,401 365,750 Total Water Administration 3,701,537 4,203,059 4,350,835 4,653,143 WATER FUND FY 2013‐14 OPERATING BUDGET EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 FY 2012 Actual FY 2013 Budget FY 2013 Projected FY 2014 Proposed Other Uses Capital Outlay 228,916 373,500 498,500 187,600 Capital Improvement Program 1,010,000 1,762,529 1,912,529 2,919,750 Debt Service 2,317,508 2,757,523 2,757,523 3,140,000 TOTAL OPERATING EXPENSES 14,383,546$ 17,802,241$ 17,182,908$ 19,136,993$ FY 2013‐14 OPERATING BUDGET WATER FUND EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 FY 2012 Actual FY 2013 Budget FY 2013 Projected FY 2014 Proposed Treatment Treatment Services 6,800,369 6,776,908 6,776,908 6,958,676 Treatment Total 6,800,369 6,776,908 6,776,908 6,958,676 Transmission Labor 241,622 240,300 235,000 125,500 Overtime 1,997 11,000 5,824 5,000 Benefits 77,626 144,932 131,092 71,600 Materials & Supplies 25,769 36,000 22,731 50,000 Tools 517 ‐ 323 3,000 Contract Services 16,968 160,000 95,988 200,000 Permits 1,182 ‐ ‐ ‐ Total Transmission 365,681 592,232 490,958 455,100 Customer Accounts Labor 299,822 323,500 304,494 262,500 Temporary Labor 11,065 ‐ 11,963 ‐ Overtime 24,683 30,000 32,562 20,000 Standby 625 ‐ 1,530 ‐ Benefits 149,326 186,256 153,531 149,100 Materials & Supplies 887 1,916 3,568 4,500 Tools ‐ ‐ ‐ 1,000 Office Supplies 6,050 7,550 5,731 1,500 Contract Services 114,582 154,700 228,683 172,250 Banking Services ‐ ‐ ‐ 87,500 Legal Services ‐ ‐ ‐ 2,500 Telephone 200 500 435 3,500 Fuel 6,591 21,000 ‐ ‐ Postage 54,653 53,250 62,982 55,000 Memberships & Dues 3,780 ‐ 2,520 ‐ Professional Development 443 5,075 2,765 5,000 Education Assistance ‐ ‐ ‐ 250 Bad Debt ‐ ‐ ‐ ‐ Cash Over/Short ‐ ‐ ‐ ‐ Total Customer Accounts 672,703 783,747 810,761 764,600 FY 2013‐14 OPERATING BUDGET WASTEWATER FUND EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 FY 2012 Actual FY 2013 Budget FY 2013 Projected FY 2014 Proposed Wastewater Administration Labor ‐ ‐ ‐ 100,600 Standby ‐ ‐ ‐ 11,000 Benefits ‐ ‐ ‐ 57,350 Office Supplies 339 6,775 ‐ 3,000 Telephone 9,492 17,500 ‐ 12,500 Fuel 29,168 66,450 ‐ ‐ Memberships & Dues 91 540 ‐ 1,000 Professional Development 2,969 14,093 ‐ 4,000 G&A Allocation 1,512,661 1,437,297 1,459,249 1,242,570 Engineering Allocation 393,817 327,804 313,226 269,040 Facilities Maintenance Allocation ‐ ‐ ‐ 256,498 Fleet Maintenance Allocation 35,662 ‐ 35,267 156,750 Total Sewer Administration 1,984,198 1,870,459 1,807,742 2,114,308 Other Uses Capital Outlay ‐ 106,000 231,000 175,800 Capital Improvement Program 317,000 963,900 963,900 441,250 Debt Service 123,560 121,447 121,447 340,000 TOTAL OPERATING EXPENSES 10,263,511$ 11,214,693$ 11,202,715$ 11,249,734$ FY 2013‐14 OPERATING BUDGET WASTEWATER FUND EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 FUNCTION The Board of Directors is the legislaƟve body of the organizaƟon and is comprised of ﬁve members elected at‐large to four year overlapping terms of office. Board members are responsible for the development and adopƟon of all District policy. The Board of Directors appoints the General Manager/CEO to be charged with the implementaƟon of adopted policy. ReﬂecƟve of the experƟse and leadership of the Board, EVWD customers conƟnue to maintain affordable rates and have a very reliable water supply. ACCOMPLISHMENTS 1. Developed the District‐wide Strategic Plan, and adopted the LegislaƟve Plaƞorm, Grant Strategy and Strategic CommunicaƟons Plan. 2. Approved a balanced budget which included contribuƟng $810,00 to the reserve fund. 3. Approved ﬁnancing plan and construcƟon of consolidated Headquarters Facility. 4. Implemented aggressive community outreach efforts that increased web presence, print materials, and District presence at various community events. 5. Approved a two‐year Labor Agreement for represented employees. 6. Increased the level of professionalism and improved the corporate culture of the District. GOALS & OBJECTIVES Develop and adopt a Board of Director’s Policy Handbook. Conduct all acƟviƟes required for the 2013 Board of Directors ElecƟon ConƟnue to revise and adopt updated Personnel Rules & RegulaƟons. Evaluate the feasibility of the District construcƟng a sewer/recycled water facility project. Liquidate surplus property. Complete an annual update of the LegislaƟve Plaƞorm and Strategic Plan. Adopt a water conservaƟon program to meet the water use reducƟon requirements set forth in SB x 7‐7. ConƟnue to support policies that encourage an elevated level of professionalism and corporate culture. BOARD OF DIRECTORS EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 BOARD OF DIRECTORS PROGRAM BUDGET DETAIL DescripƟon FY 2012 Actual FY 2013 Budget FY 2013 Projected FY 2014 Proposed Previous Yr % Chg PERSONNEL EXPENSES Labor 71,050 88,000 77,589 80,000 Beneﬁts 38,062 30,000 36,591 40,000 OPERATING EXPENSES Contract Services ‐ ‐ ‐ 105,000 Professional Development 11,351 30,000 14,566 20,000 GENERAL ADMIN TOTAL $ 120,463 $ 148,000 $ 128,746 $ 245,000 65.5% EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 FUNCTION General Manager/CEO is responsible for overseeing day‐to‐day administraƟon and program implementaƟon of District operaƟons. AdministraƟon is responsible for managing, documenƟng, organizing, communicaƟng, and ensuring the implementaƟon and execuƟon of the District’s Strategic Plan. ACCOMPLISHMENTS 1. Aligned District operaƟons with Strategic Plan and provided public quarterly status updates of key performance indicators. 2. Developed and maintained an effecƟve system for communicaƟon with the Board of Directors and District staff. 3. Updated the North Fork By‐Laws to reﬂect changes in operaƟng procedures and legal requirements that have taken place since adopƟon in 1950. 4. ConƟnued involvement in the Emergency Response Network of the Inland Empire (ERNIE), and represents the District on the group Steering CommiƩee. 5. Established an Employee Events CommiƩee to encourage team building and enhanced workplace morale. PosiƟon FTE General Manager/CEO 1 Assistant General Manager 1 AdministraƟve Manager 1 ExecuƟve Assistant 2 Total 5 PROGRAM PERSONNEL ADMINISTRATION EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 Measure FY 2012 Actual FY 2013 Projected FY 2014 Goal 1. Respond to Public Records Act Requests within 10 days n/a 100% 100% 2. AdverƟse & complete Agenda distribuƟon on Ɵme n/a 100% 100% 3. Conduct Emergency Preparedness table top exercises and evacuaƟon drills 0 0 2 4. Water Loss Management 7% 6% 5% 5. Number of Board/CommiƩee MeeƟngs conducted n/a 34 24 KEY PERFORMANCE INDICATOR GOALS & OBJECTIVES Complete the construcƟon of the District’s new Headquarters Building. Update the Emergency Response Plan and Vulnerability Assessment. Conduct all acƟviƟes required for the 2013 Board of Directors ElecƟon. Develop and implement a paperless agenda process. Facilitate the development of the Board of Director’s Handbook. EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 ADMINISTRATION DescripƟon FY 2012 Actual FY 2013 Budget FY 2013 Projected FY 2014 Proposed Previous Yr % Chg PERSONNEL EXPENSES Labor 600,310 744,000 762,542 602,000 OverƟme 2,858 10,000 5,985 5,000 Beneﬁts 338,068 359,883 460,730 343,000 OPERATING EXPENSES Materials & Supplies 72,156 84,900 67,000 10,000 Office Supplies 29,614 33,000 31,782 15,000 Contract Services 637,383 367,475 367,475 150,000 Legal Services 100,762 171,000 155,736 125,000 Rents & Leases 172,121 175,000 180,000 ‐ UƟliƟes 43,602 85,000 64,948 ‐ Telephone 41,168 ‐ 32,423 10,500 Fuel 2,685 2,300 1,974 ‐ Permits 22,621 25,000 10,487 ‐ Postage 24,871 15,000 16,712 1,000 General Insurance 213,280 180,000 188,489 ‐ Insurance Claims 10,576 ‐ 2,127 ‐ GENERAL ADMIN TOTAL $ 2,281,439 $ 2,378,480 $ 2,486,597 $ 1,357,500 ‐43% PROGRAM BUDGET DETAIL EducaƟon Assistance ‐ ‐ ‐ 10,000 Professional Development 31,520 71,482 63,291 30,000 Memberships & Dues 33,621 54,440 72,545 56,000 EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 FUNCTION Human Resources plans, directs, manages, and oversees programs and operaƟons related to personnel maƩers, including employee relaƟons, contract administraƟon, retenƟon, recruitment and selecƟon of employees, administraƟon of health and welfare beneﬁts, risk management, administraƟon of safety regulaƟons, and professional development services. Speciﬁc funcƟons include: Personnel – conduct recruitments, labor negoƟaƟons, labor relaƟons and ensure compliance with all state and federal laws, such as FLSA Workers’ CompensaƟon– oversight of the District’s comprehensive Risk Management Program Employee Services – management and administraƟon of employee compensaƟon and beneﬁt plans as well as implement and monitor labor agreements Safety – ensure a safe working environment that includes training and compliance with all state and federal regulaƟons ACCOMPLISHMENTS 1. ImplementaƟon of the AdministraƟve Professional’s Academy. 2. NegoƟated a 2‐year Employment Agreement. 3. Enhanced health care beneﬁts for the employees at no extra cost to the District. 4. AddiƟon of Life Insurance for employees at a minimal cost to the District. 5. Created a new organizaƟonal structure which clearly deﬁnes employee/ PROGRAM PERSONNEL PosiƟon FTE Human Resources/Risk & Safety Manager 1 AdministraƟve Intern 0.5 Total 1.5 HUMAN RESOURCES/RISK MANAGEMENT EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 KEY PERFORMANCE INDICATOR Measure FY 2012 Actual FY 2013 Projected FY 2014 Goal 1. Percentage of Performance Appraisal’s completed 56% 75% 100% 2. Number of District wide safety trainings conducted 24 26 30 3. Average number of days to ﬁll a vacant posiƟon n/a 90 75 4. Turnover percentage 22% 15% <10% management groups and their classiﬁcaƟons and beneﬁts within the District. 6. ImplementaƟon of the District’s Strategic Staffing Plan. 7. CreaƟon of a fair and consistent recruitment process. GOALS & OBJECTIVES Update the District’s EducaƟon Assistance Program. Assist in the development of the Board of Director’s Handbook. Update the District’s Personnel Rules & RegulaƟons Handbook. Create and implement a new Performance Appraisal Program. Coordinate a Staff Development Program for managers, supervisors, and lead employees. EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 HUMAN RESOURCES/RISK MANAGEMENT PROGRAM BUDGET DETAIL DescripƟon FY 2012 Actual FY 2013 Budget FY 2013 Projected FY 2014 Proposed Previous Yr % Chg PERSONNEL EXPENSES Labor ‐ ‐ ‐ 85,000 Temporary Labor ‐ ‐ ‐ 10,000 Beneﬁts ‐ ‐ ‐ 48,500 OPERATING EXPENSES Materials & Supplies ‐ ‐ ‐ 8,500 Office Supplies ‐ ‐ ‐ 1,500 Contract Services ‐ ‐ ‐ 50,000 PrinƟng & Publishing ‐ ‐ ‐ 500 Legal Services ‐ ‐ ‐ 25,000 Postage ‐ ‐ ‐ 1,000 Memberships & Dues ‐ ‐ ‐ 4,000 Professional Development ‐ ‐ ‐ 6,000 General Insurance ‐ ‐ ‐ 200,000 HR/RISK MGMT TOTAL $ ‐ $ ‐ $ ‐ $ 440,000 EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 FUNCTION Public Affairs is the primary outreach vehicle for increasing awareness of the District’s mission and role in the local and regional community. Through media, community, and governmental relaƟons, the District is able to provide effecƟve communicaƟons to various community stakeholders. Speciﬁc funcƟons include: Media contact and cooperaƟon Crisis communicaƟons ConservaƟon, Water EducaƟon & Rebate Programs Community presentaƟons & Community MeeƟngs ParƟcipaƟng in local community and business organizaƟons Maintain working relaƟonships with federal, state, and local officials Monitoring and managing different outreach methods gains favorable and fair reporƟng of key District issues. Public Affairs staff has successfully maintained a presence in applicable poliƟcal forms for informaƟon and acƟon on issues impacƟng the District. Public Affairs staff also strives to provide consistent educaƟon to customers on programs, projects and issues important to the District which also promotes water conservaƟon. Water ConservaƟon programs are in the development stage to provide conservaƟon rebates, resources, training, and materials to customers to allow them to conserve water. ACCOMPLISHMENTS 1. AdopƟon of the LegislaƟve Plaƞorm, Grant Strategy and CommunicaƟon Strategy. 2. ProducƟon of “in‐house” press releases. PROGRAM PERSONNEL PosiƟon FTE Public Affairs/Water ConservaƟon Officer 1 Total 1 PUBLIC AFFAIRS/WATER CONSERVATION EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 KEY PERFORMANCE INDICATOR Measure FY 2012 Actual FY 2013 Projected FY 2014 Goal 1. Number of customers who parƟcipate in rebate programs n/a 25 50 2. Number of community presentaƟons 5 8 15 3. Number of community events aƩended 4 6 10 4. Daily per capita water use (gal/day) n/a 5. Number of website hits 35,000 50,000 65,000 6. Number of Water ConservaƟon school presentaƟons 2 4 8 3. Involved community in facility tours. 4. Developed community presentaƟons program. 5. Redesigned a new user‐friendly District website. GOALS & OBJECTIVES ParƟcipate in various community based organizaƟon acƟviƟes that reach a broad range of stakeholders. Host a community open house at the new headquarters office. Launch Water ConservaƟon Rebate Programs for District residenƟal and commercial customers. Host water conservaƟon educaƟon events for customers to aƩend. Complete a Water Use Efficiency Plan to establish prioriƟes for SBX 7‐7 compliance. EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 PUBLIC AFFAIRS/WATER CONSERVATION PROGRAM BUDGET DETAIL DescripƟon FY 2012 Actual FY 2013 Budget FY 2013 Projected FY 2014 Proposed Previous Yr % Chg PERSONNEL EXPENSES Labor ‐ ‐ ‐ 78,000 Beneﬁts ‐ ‐ ‐ 44,500 OPERATING EXPENSES Materials & Supplies ‐ ‐ ‐ 70,000 Office Supplies ‐ ‐ ‐ 1,000 Contract Services ‐ ‐ ‐ 200,000 PrinƟng & Publishing ‐ ‐ ‐ 45,000 Postage ‐ ‐ ‐ 30,000 Memberships & Dues ‐ ‐ ‐ 2,500 Professional Development ‐ ‐ ‐ 5,000 PUB AFF/WTR CON TOTAL $ ‐ $ ‐ $ ‐ $ 476,000 EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 FUNCTION Finance oversees the ﬁnancial operaƟons of the District in order to provide accountability and adequate control over the use of District funds. Finance staff maintains the ﬁnancial systems and records in accordance with Generally Accepted AccounƟng Principles (GAAP) as well as applicable laws, regulaƟons, and District policies. Speciﬁc funcƟons include: PreparaƟon of monthly and annual ﬁnancial reports PreparaƟon of annual budget Capital asset funding and accounƟng Strategic and ﬁnancial planning support Issuance and administraƟon of District debt issues AdministraƟon of Investment Porƞolio RecordaƟon of all ﬁnancial transacƟons PROGRAM PERSONNEL PosiƟon FTE Chief Financial Officer 1 Senior Management Analyst 1 AccounƟng Supervisor 1 AccounƟng Specialist 2 Storekeeper/Buyer 1 Office Specialist II 1 Total 7 FINANCE EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 KEY PERFORMANCE INDICATOR Measure FY 2012 Actual FY 2013 Projected FY 2014 Goal 1. Liquidity RaƟo 226% 210% 200% 2. Debt Level per Capita $546 $558 $810 3. Reserve at % of OperaƟng Expenditure Budget 51% 55% 59% 4. Debt Coverage RaƟo 154% 431% 150% 5. Electronic payments disbursed N/A 10% 50% ACCOMPLISHMENTS 1. Completed and submiƩed the FY 2011‐12 Comprehensive Annual Financial Report (CAFR). 2. Restructured the annual OperaƟng Budget to be program based. 3. Developed monthly expenditures status reports to help Departments monitor spending. 4. Hired a Budget Analyst to review and idenƟfy potenƟal for operaƟonal efficiency and program cost savings. 5. Completed 2013 Revenue Bond Issue to ﬁnance a porƟon of the new Headquarters facility, GOALS & OBJECTIVES Implement new soŌware for accounƟng and uƟlity billing. Implement new chart of accounts. Begin processing payroll in‐house rather than through a service provider. Begin using automated processes to track ﬁxed assets and assessments. Receive Governmental Finance Officers AssociaƟon (GFOA) Budget Award for Fiscal Year 2013‐14 Budget. Implement streamlined ﬁnancial procedures District‐wide. EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 FINANCE PROGRAM BUDGET DETAIL DescripƟon FY 2012 Actual FY 2013 Budget FY 2013 Projected FY 2014 Proposed Previous Yr % Chg PERSONNEL EXPENSES Labor 458,143 581,000 579,082 515,000 Beneﬁts 203,768 288,718 283,133 256,500 OPERATING EXPENSES Materials & Supplies 481 300 300 ‐ Office Supplies 5,241 7,250 6,877 7,000 Contract Services 182,609 181,290 140,796 85,000 Telephone 446 750 493 600 Fuel 3,045 600 1,978 ‐ Memberships & Dues 2,352 1,800 2,168 3,500 EducaƟon Assistance ‐ ‐ ‐ 5,500 FINANCE TOTAL $ 896,046 $ 1,096,173 $ 1,043,996 $ 939,400 ‐14% Temporary Labor 16,813 ‐ ‐ ‐ Banking Services ‐ ‐ ‐ 40,000 OverƟme 4,331 7,000 3,939 3,000 Legal Services ‐ ‐ ‐ 15,000 Rents & Leases 10,357 11,750 11,259 ‐ Postage ‐ 100 131 300 Professional Development 8,460 15,615 13,840 8,000 EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 FUNCTION InformaƟon Technology (IT) is responsible for system maintenance, network management, systems support, updaƟng soŌware/hardware, and monitoring District needs for new equipment. Speciﬁc system maintenance includes: Network and telecommunicaƟons Geographic InformaƟon System (GIS) Enterprise Resource Planning (ERP) Customer InformaƟon System and UƟlity Billing (CIS) Supervisory Control and Data AcquisiƟon (SCADA) Document Imaging System (Laserﬁsche) Computerized Maintenance Management System (CMMS) ACCOMPLISHMENTS 1. Moved email to hosted server to take advantage of remote cloud‐based soluƟons. 2. Increased internet bandwidth to increase speed and improve reliability. 3. Hired a Network Administrator to administer the IT Program and InformaƟon Systems Technician to assist with technical support. 4. Implemented Cityworks, a work order system, to improve asset management. PROGRAM PERSONNEL PosiƟon FTE Network Administrator 1 InformaƟon Systems Technician 1 Total 2 INFORMATION TECHNOLOGY EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 KEY PERFORMANCE INDICATOR Measure FY 2012 Actual FY 2013 Projected FY 2014 Goal 1. Number of help desk support work orders n/a n/a 100 2. Percent of help desk support work orders resolved within 3 days n/a n/a 100% 3. Percent of system availability during operaƟng hours n/a n/a 95% GOALS & OBJECTIVES Assist with the implementaƟon and administraƟon of a new accounƟng and billing soŌware. Decrease contract services and increase in‐house technical support. Complete the IT Strategic Plan, including anƟcipated needs for the new Headquarters facility. Complete and maintain an inventory of all computer equipment in the District. EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 INFORMATION TECHNOLOGY PROGRAM BUDGET DETAIL DescripƟon FY 2012 Actual FY 2013 Budget FY 2013 Projected FY 2014 Proposed Previous Yr % Chg PERSONNEL EXPENSES Labor 58,291 ‐ 22,258 128,000 OverƟme 479 ‐ 1,536 5,000 Beneﬁts 26,293 ‐ 3,774 73,000 OPERATING EXPENSES Materials & Supplies 1,449 ‐ 2,005 10,000 Office Supplies 16,553 8,500 9,464 3,000 Contract Services 104,175 210,000 180,719 228,500 Rents & Leases 125 ‐ ‐ ‐ Telephone 193 200 80 3,000 Postage 63 ‐ 100 ‐ Memberships & Dues ‐ ‐ ‐ 500 Professional Development 1,169 ‐ ‐ 7,000 IT TOTAL $ 209,420 $ 218,700 $ 219,936 $ 458,000 109% EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 FUNCTION Customer Service is responsible for responding to customer inquiries, establishing and disconƟnuing service, preparing monthly bills, processing payments, and collecƟng outstanding customer balances. Customer Service staff conƟnues to explore opportuniƟes to provide convenient methods of payments and strives to resolve all customer concerns on a daily basis. ACCOMPLISHMENTS 1. ImplementaƟon of a more efficient method of delivering Shut‐Off NoƟces by contracƟng with FedEx. 2. Increased the number of pay by phone lines from 4 to 8, reducing customer hold Ɵmes. 3. Installed a drop box at the Del Rosa Yard for customers wanƟng to pay by check on the southwest end of the District. 4. Added a RecepƟonist to answer main line phone calls and provide increased personal contact with customers. PROGRAM PERSONNEL PosiƟon FTE Customer OperaƟons Supervisor 1 Senior Customer Service RepresentaƟve 1 Customer Service RepresentaƟve II 1 Customer Service RepresentaƟve I 3 RecepƟonist 1 Total 7 CUSTOMER SERVICE EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 KEY PERFORMANCE INDICATOR Measure FY 2012 Actual FY 2013 Projected FY 2014 Goal 1. Number of payments received from Del Rosa drop box n/a 100 150 2. Percent of payments received by automaƟon without staff assistance n/a n/a 75% 3. Increase paperless billing usage n/a 4% 6% 4. Billing Accuracy n/a 95% 99% GOALS & OBJECTIVES Establish third party payment centers to provide more convenient locaƟons for customers to make payments outside of the District main office. Implement website soluƟon to allow customers to turn/off service without calling the District Office. Implement conƟnuous service agreements for establishing service for non‐owner occupied houses and apartments. Implement address change service in conjuncƟon with US Postal Service to ensure up to date informaƟon for customer billing. Establish a standard procedure for payment extensions, including a maximum extension period for delinquent customers. EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 CUSTOMER SERVICE PROGRAM BUDGET DETAIL DescripƟon FY 2012 Actual FY 2013 Budget FY 2013 Projected FY 2014 Proposed Previous Yr % Chg PERSONNEL EXPENSES Labor 599,643 647,000 608,988 350,000 Temporary Labor 22,129 ‐ 23,925 ‐ OverƟme 49,365 60,000 65,123 20,000 Standby 1,250 ‐ 3,060 ‐ Beneﬁts 298,651 372,512 307,061 198,400 OPERATING EXPENSES Materials & Supplies 1,773 3,832 7,135 6,000 Office Supplies 12,099 15,100 11,461 3,000 Contract Services 229,163 309,400 457,366 314,500 Banking Services ‐ ‐ ‐ 175,000 Legal Services ‐ ‐ ‐ 5,000 Telephone 400 1,000 869 3,000 Fuel 13,181 42,000 32,650 ‐ Postage 109,306 106,500 125,964 110,000 Memberships & Dues 3,780 ‐ 2,520 ‐ Professional Development 886 10,150 5,529 5,000 Bad Debt 6,229 3,500 1,792 ‐ CUSTOMER SVC TOTAL $ 1,347,855 $ 1,570,994 $ 1,653,443 $1,189,900 ‐24% EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 FUNCTION Meter Services serves as a ﬁeld extension of Customer Service, and is responsible for compleƟng all on‐site related customer requests such as turning water on/off, monthly meter readings for billing, and assisƟng customers at their residence when requested. Meter Services staff may also at Ɵmes assist the Meter Maintenance program by installing new meters, tesƟng meters for accuracy, and repairing meter leaks. ACCOMPLISHMENTS 1. Completed the installaƟon of 3,500 AMR meters. 2. ImplementaƟon of a large water meter tesƟng program. 3. Developed a Call Out Service to assist customers in reducing penalty charges for delinquent payments and reconnecƟons GOALS & OBJECTIVES Complete Phase 2 of the Automated Meter Reading Replacement Program. Partner with Public Affairs to increase water conservaƟon acƟviƟes such as audits and educaƟon outreach. PROGRAM PERSONNEL PosiƟon FTE Lead Field Service RepresentaƟve 1 Field Service RepresentaƟve II 2 Total 3 METER SERVICE EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 KEY PERFORMANCE INDICATOR Measure FY 2012 Actual FY 2013 Projected FY 2014 Goal 1. Conduct Water ConservaƟon Audits 0 10 20 2. Number of preventable re‐reads n/a 20 0 3. Reduce the number of reconnecƟons due to non‐payment n/a n/a 10% EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 METER SERVICE PROGRAM BUDGET DETAIL DescripƟon FY 2012 Actual FY 2013 Budget FY 2013 Projected FY 2014 Proposed Previous Yr % Chg PERSONNEL EXPENSES Labor ‐ ‐ ‐ 175,000 OverƟme ‐ ‐ ‐ 20,000 Beneﬁts ‐ ‐ ‐ 99,800 OPERATING EXPENSES Materials & Supplies ‐ ‐ ‐ 3,000 Contract Services ‐ ‐ ‐ 30,000 Telephone ‐ ‐ ‐ 4,000 Professional Development ‐ ‐ ‐ 5,000 EducaƟon Assistance ‐ ‐ ‐ 500 METER SVC TOTAL $ ‐ $ ‐ $ ‐ $ 339,300 Tools ‐ ‐ ‐ 2,000 EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 FUNCTION Engineering is responsible for idenƟfying and implemenƟng expansion and improvement infrastructure projects needed to provide safe and reliable water and sewer service to both exisƟng and future customers. Engineering staff administers and manages the Capital Improvement Program, assists developers in building new residenƟal and commercial properƟes, and provides support in the maintenance and repair of water mains, reservoirs, boosters, pressure reducing staƟons, wells, and the sewer system. Speciﬁc funcƟons include: Conduct planning studies to evaluate exisƟng and future water and sewer system improvement needs. Establish and implement the District’s Capital Improvement Program (CIP). Assist in ensuring the District complies with state and federal regulaƟons. Maintain and update District’s Design Standards. Maintain and update technical data by GIS. PROGRAM PERSONNEL PosiƟon FTE Engineering Manager 1 Project Manager 1 Senior Engineering Technician 1 Engineering Technician II 1 Engineering ExecuƟve Assistant 1 Office Specialist II 1 Total 8 Engineering Technician I 2 ENGINEERING EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 KEY PERFORMANCE INDICATOR Measure FY 2012 Actual FY 2013 Projected FY 2014 Goal 1. Percent project budget exceedence (of all CIP) 0% 3% 0% 2. Percent of Developer plan checks completed within 4 weeks 50% 100% 100% 3. Number of regional collaboraƟon projects 1 2 5 4. Number of projects to increase system reliability 1 3 14 5. Number of projects to increase system efficiency 0 2 9 ACCOMPLISHMENTS 1. Implements a GIS to effecƟvely use District‐wide data. 2. Completed the construcƟon and permiƫng of Plant 134 Treatment Facility. 3. Revised the Sewer Master Plan to address future development potenƟal and system needs. 4. Completed the Eastwood Farms ConsolidaƟon. 5. Complete the 3rd St. and Del Rosa Sewer Repair. 6. Updated the District Design Standards and ConstrucƟon Details in preparaƟon for potenƟal development. GOALS & OBJECTIVES Complete an update of District‐wide connecƟon charges and development fees. IdenƟfy and implement projects to opƟmize water resources and reduce overall supply costs. IdenƟfy and implement projects to increase system reliability. Integrate technology (e.g. GIS) to increase efficiency and effecƟveness. Establish Development Project Procedures. EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 ENGINEERING PROGRAM BUDGET DETAIL DescripƟon FY 2012 Actual FY 2013 Budget FY 2013 Projected FY 2014 Proposed Previous Yr % Chg PERSONNEL EXPENSES Labor 647,303 441,000 549,799 337,100 OverƟme 2,327 5,000 2,791 5,000 Beneﬁts 316,478 279,479 295,362 192,200 OPERATING EXPENSES Assessment 76,238 ‐ ‐ ‐ Materials & Supplies 538 ‐ 949 ‐ Tools ‐ ‐ ‐ 1,000 Office Supplies 5,821 25,000 14,125 9,000 Contract Services 212,398 199,920 134,840 200,000 Legal Services 35,388 ‐ 28,155 30,000 Telephone 1,170 4,000 2,957 3,500 Fuel 6,676 6,800 3,716 ‐ Permits ‐ 20,000 ‐ 100,000 Memberships & Dues 2,590 1,425 3,274 5,000 Professional Development 5,650 15,300 16,332 13,500 ENGINEERING TOTAL $ 1,312,724 $ 1,003,924 $ 1,054,336 $ 896,800 ‐11% Postage 147 6,000 2,036 500 EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 FUNCTION Water ProducƟon is responsible for the daily monitoring and operaƟons of the enƟre water producƟon system which includes 18 wells, 18 reservoirs and 24 booster staƟons. This program also ensures the Ɵmely prevenƟve maintenance of all pumps and motors for wells and boosters. ACCOMPLISHMENTS 1. Implemented an energy efficient pumping strategy to maximize off peak hour pumping when possible that takes advantage of favorable Southern California Edison electricity rates. 2. Installed 7 new chlorine analyzers to increase automaƟon in residual monitoring to comply with the California Department of Public Health mandates. 3. Enhanced personnel scheduling to meet producƟon demands while reducing overƟme costs by 50% PROGRAM PERSONNEL PosiƟon FTE Water ProducƟon Superintendent 1 Water ProducƟon Supervisor 0.5 Lead ProducƟon Operator 1 Water ProducƟon Operator II 3 Water ProducƟon Operator I 0.5 Office Specialist II 0.5 Total 6.5 WATER PRODUCTION EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 KEY PERFORMANCE INDICATOR Measure FY 2012 Actual FY 2013 Projected FY 2014 Goal 1. Number of Reservoirs dived and inspected n/a 0 3 2. Number of large Cla Vals serviced n/a 0 50% 3. Cost per acre foot of groundwater produced n/a $195 $123 GOALS & OBJECTIVES Complete booster rehabilitaƟon at Plant 130 to increase the pumping efficiency by 15% and to receive energy incenƟves from Southern California Edison. Increase SCADA reliability by enhancing and updaƟng Remote Terminal Units (RTUs), the communicaƟon hardware at speciﬁc sites which will allow for more accessibility when replacing and repairing these devices. Develop a Reservoir PrevenƟve Maintenance Program to inspect and schedule minor repairs where possible to minimize major and costly repairs in the future. Develop an Annual Water ProducƟon Budget based on supply, costs, and demand to meet consumpƟon needs. EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 WATER PRODUCTION ADMINISTRATION PROGRAM BUDGET DETAIL DescripƟon—Admin FY 2012 Actual FY 2013 Budget FY 2013 Projected FY 2014 Proposed Previous Yr % Chg PERSONNEL EXPENSES Labor ‐ ‐ 13,801 137,900 Standby 19,495 ‐ 15,313 11,000 Beneﬁts 362,709 422,597 438,361 78,600 OPERATING EXPENSES Materials & Supplies ‐ 143,765 58,091 ‐ Office Supplies 2,594 4,000 6,285 6,000 Contract Services ‐ 6,000 130,167 45,000 Rents & Leases 304 ‐ 200 ‐ Telephone 12,294 3,500 12,500 15,000 Fuel 40,099 35,000 37,608 ‐ Permits 15,391 15,000 16,430 ‐ Memberships & Dues 100 ‐ 1,167 7,000 Professional Development 9,498 9,500 7,554 15,000 WTR PROD ADMIN TOTAL $ 462,484 $ 639,362 $ 737,477 $ 315,500 EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 SOURCE OF SUPPLY PROGRAM BUDGET DETAIL DescripƟon FY 2012 Actual FY 2013 Budget FY 2013 Projected FY 2014 Proposed Previous Yr % Chg PERSONNEL EXPENSES Labor 154,978 164,500 159,508 159,000 OverƟme 146 39,000 17,255 10,000 Beneﬁts ‐ ‐ 2,721 90,700 OPERATING EXPENSES Purchased Water 199,931 200,000 135,199 200,000 Groundwater Replenish 180,053 208,680 20,266 215,000 Assessments ‐ 102,640 102,640 205,000 Materials & Supplies 359 ‐ 10,286 30,000 Chemicals ‐ ‐ 124 100,000 Contract Services 123,014 166,600 151,253 75,000 Electric ‐ ‐ ‐ 1,350,000 SOURCE TOTAL $ 658,481 $ 881,420 $ 599,252 $ 2,434,700 EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 BOOSTING & PUMPING PROGRAM BUDGET DETAIL DescripƟon FY 2012 Actual FY 2013 Budget FY 2013 Projected FY 2014 Proposed Previous Yr % Chg PERSONNEL EXPENSES Labor 518,068 544,800 552,264 167,000 OverƟme 33,104 18,000 21,742 10,000 Beneﬁts ‐ ‐ 3,121 95,100 OPERATING EXPENSES Materials & Supplies 27,992 18,000 26,959 40,000 Chemicals 156,743 168,000 198,048 ‐ Contract Services 130,227 165,200 130,733 100,000 Electric 1,946,337 2,100,000 1,922,185 750,000 Permits 724 ‐ 466 ‐ BOOSTER TOTAL $ 2,813,195 $ 3,014,000 $ 2,855,518 $ 1,162,100 PROGRAM BUDGET DETAIL DescripƟon FY 2012 Actual FY 2013 Budget FY 2013 Projected FY 2014 Proposed Previous Yr % Chg PERSONNEL EXPENSES Labor ‐ ‐ ‐ 31,000 Beneﬁts ‐ ‐ 2,721 17,000 OPERATING EXPENSES Materials & Supplies 4,753 10,000 10,000 15,000 Chemicals ‐ 75,000 Contract Services 16,566 35,000 35,000 25,000 DISTRIBUTION TOTAL $ 21,319 $ 45,000 $ 47,721 $ 163,000 TRANSMISSION & DISTRIBUTION EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 FUNCTION Water Treatment is responsible for the daily operaƟon of water treatment faciliƟes, namely Plant 134, Plant 107, Plant 40, Plant 39, and Plant 28. Plant 134 is a Surface Water Treatment Plant that takes in water from the Santa Ana River via the Northfork Canal and State Water Project. Plants 107 and 40 are wells treated by Envirogen units that treat for nitrates, uranium and perchlorates. Plant 39 is a treatment plant that uƟlizes a blending plan for ﬂuoride. Lastly, Plant 28 uƟlizes Granular AcƟvated Carbon to treat for PCE. ACCOMPLISHMENTS 1. Decreased the amount of water produced from Plants 107 and 40 by 50% over the previous year 2. Completed Operator Training for staff on the new technology at Plant 134 Surface Water Treatment Plant. 3. Received permit approval to operate Plant 134 at full capacity. GOALS & OBJECTIVES Establish an opƟmum process to uƟlize new technology at the Plant 134. Increase intake of State Water Project water to enhance water supply reliability. ConƟnue to meet all water quality standards for discharge. PROGRAM PERSONNEL PosiƟon FTE ProducƟon Supervisor 0.5 Lead Water Treatment Plant Operator 1 Total 1.5 WATER TREATMENT EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 KEY PERFORMANCE INDICATOR Measure FY 2012 Actual FY 2013 Projected FY 2014 Goal 1. Number of Department of Public Health violaƟons 0 0 0 2. Cost per acre foot of water produced at Plant 134 $564 $425 $350 EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 WATER TREATMENT PROGRAM BUDGET DETAIL DescripƟon FY 2012 Actual FY 2013 Budget FY 2013 Projected FY 2014 Proposed Previous Yr % Chg PERSONNEL EXPENSES Labor 84,994 150,200 107,646 129,000 OverƟme 15,653 18,000 18,261 5,000 Beneﬁts ‐ ‐ 2,721 74,000 OPERATING EXPENSES Materials & Supplies 110,700 42,000 32,894 30,000 Chemicals 32,329 357,000 161,252 250,000 Contract Services 8,549 209,000 111,958 250,000 Water Treatment 1,062,664 1,290,950 824,306 800,000 Telephone ‐ ‐ ‐ 3,000 Electric 97,628 250,000 171,613 200,000 Permits ‐ ‐ ‐ 10,000 WATER TRTMNT TOTAL $ 1,412,517 $ 2,317,150 $ 1,430,651 $1,751,000 ‐24% EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 FUNCTION Water Quality is responsible for ensuring District compliance with state and federal drinking water regulaƟons. This program also manages, supervises, and coordinates the acƟviƟes of ﬁre service backﬂow protecƟon devices, customer owned backﬂow protecƟon devices, water sampling and tesƟng, ﬁre hydrant ﬂushing, and faciliƟes locaƟng services (dig‐alert). ACCOMPLISHMENTS 1. Revised the Water Quality Sampling Plan to be more efficient while meeƟng state and federal regulaƟons. 2. Developed a comprehensive Hydrant Flushing Program to improve water quality. 3. Improved the administraƟon of the Cross ConnecƟon Program to reduce staff Ɵme while increasing producƟvity. GOALS & OBJECTIVES Update the Backﬂow Ordinance to reﬂect current legislaƟon. Evaluate and update the water transmission and distribuƟon system to ensure compliance with ﬁre service related Plumbing Codes. PROGRAM PERSONNEL PosiƟon FTE Water Quality Coordinator 1 Water ProducƟon Operator I 0.5 UƟliƟes Service Worker 1 Total 2.5 WATER QUALITY EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 KEY PERFORMANCE INDICATOR Measure FY 2012 Actual FY 2013 Projected FY 2014 Goal 1. Number of above ground ﬂush outs replaced 0 0 5 2. Annual backﬂow device tesƟng compliance 70% 96% 100% 3. Percent of hydrants ﬂushed annually 20% 50% 100% 4. Number of water quality violaƟons from CDPH 1 0 0 5. Respond to all Underground Service Alert within 48 hours 100% 100% 100% Implement a program to idenƟfy and eliminate cross connecƟons in the water distribuƟon system to improve water quality. Publish and distribute the Consumer Conﬁdence Report (CCR) as mandated by the California Department of Public Health (CDPH). Prepare all monthly and annual water quality reports and submit them on Ɵme to CDPH. EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 WATER QUALITY PROGRAM BUDGET DETAIL DescripƟon FY 2012 Actual FY 2013 Budget FY 2013 Projected FY 2014 Proposed Previous Yr % Chg PERSONNEL EXPENSES Labor ‐ ‐ ‐ 170,500 OverƟme ‐ ‐ ‐ 3,000 Beneﬁts ‐ ‐ ‐ 97,200 OPERATING EXPENSES Materials & Supplies ‐ ‐ ‐ 10,000 Tools ‐ ‐ ‐ 5,000 Contract Services ‐ ‐ ‐ 150,000 Postage ‐ ‐ ‐ 5,000 WATER QUALITY TOTAL $ ‐ $ ‐ $ ‐ $ 440,700 EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 FuncƟon Water Maintenance is responsible for the daily repair and maintenance of the District’s water transmission, distribuƟon pipelines, and all related equipment including ﬁre hydrants, meters, valves, and meter vaults. Accomplishments 1. Conducted prevenƟve maintenance of pipelines, hydrants, meters and related equipment that will enhance the life of the aging infrastructure. 2. Restructured maintenance crew to decrease response Ɵme to leak reports and reduce water loss. 3. Implemented a cross training for Water Maintenance staff to read meters in the ﬁeld. 4. Developed a grid style valve exercising program that ensures all valves are exercised at least once every four years. PROGRAM PERSONNEL PosiƟon FTE Lead Water Service Worker 1 Heavy Equipment Operator 2 Water Service Worker II 5 Water Service Worker I 3 Total 13.5 Water Services Superintendent 1 Water Services Supervisor 1 Office Specialist I 0.5 WATER MAINTENANCE EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 KEY PERFORMANCE INDICATOR Measure FY 2012 Actual FY 2013 Projected FY 2014 Goal 1. Percent of valves exercised n/a 20% 25% 2. Percent of hydrants serviced n/a 600 50% 3. Number of leaks per mile of pipeline n/a 2.88 1 4. Number of meter vaults serviced 0 0 25 5. Number of prevenƟve work orders completed vs. reacƟve n/a n/a 70% 5. Completed construcƟon of a drain line for Plant 24 A and B to eliminate the ﬂooding of Lynwood and Harrison when the well was pumping to discharge. Goals & ObjecƟves Develop addiƟonal prevenƟve maintenance programs for meter services such as vault lids, meter boxes. Reduce warehouse inventory by 30%. ConƟnue cross training with the Meter Reading staff. EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 MAINTENANCE ADMINISTRATION PROGRAM BUDGET DETAIL DescripƟon FY 2012 Actual FY 2013 Budget FY 2013 Projected FY 2014 Proposed Previous Yr % Chg PERSONNEL EXPENSES Labor ‐ ‐ ‐ 201,200 Standby ‐ ‐ ‐ 22,000 Beneﬁts ‐ ‐ ‐ 114,700 OPERATING EXPENSES Office Supplies 678 5,550 ‐ 6,000 Telephone 18,984 28,000 ‐ 25,000 Fuel 58,335 62,900 ‐ ‐ Postage 211 ‐ ‐ ‐ Memberships & Dues 182 1,080 ‐ 2,000 Professional Development 5,937 9,185 ‐ 8,000 MAINT ADMIN TOTAL $ 84,327 $ 106,715 ‐ $ 378,900 ‐ PROGRAM BUDGET DETAIL DescripƟon FY 2012 Actual FY 2013 Budget FY 2013 Projected FY 2014 Proposed Previous Yr % Chg PERSONNEL EXPENSES Labor 615,987 710,200 708,211 599,000 OverƟme 56,756 54,000 72,105 55,000 Beneﬁts 377,794 405,113 410,761 341,400 OPERATING EXPENSES Materials & Supplies 253,476 262,000 294,069 265,000 Tools 4,920 8,000 15,172 10,000 Contract Services 182,370 225,000 397,091 205,000 Permits 56,067 ‐ 24,930 50,000 WTR MAINT TOTAL $ 1,547,370 $ 1,644,313 $ 1,922,339 $ 1,525,400 ‐8% WATER MAINTENANCE EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 FUNCTION Wastewater Maintenance is responsible for the maintenance and repair of the 208 miles of the wastewater conveyance system. Based on the Sewer System Maintenance Plant, crews complete preventaƟve video monitoring, scheduled maintenance, system repairs, and emergency repairs. ACCOMPLISHMENTS 1. Cleaned all wastewater pipelines including all areas that require enhanced maintenance. 2. Established PaƩon State Hospital Maintenance Service Agreement. 3. IdenƟﬁed pipeline in need of replacement, resulƟng in the prevenƟon of compromised wastewater conveyance. Goals & ObjecƟves UƟlize sleeve technology for minor repairs of the wastewater pipelines by trained District staff. ConƟnue video monitoring wastewater conveyance system to minimize disrupƟon in the pipeline system. PROGRAM PERSONNEL PosiƟon FTE Lead Water Service Worker 1 Water Service Worker II 1 Total 2 WASTEWATER MAINTENANCE EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 KEY PERFORMANCE INDICATOR Measure FY 2012 Actual FY 2013 Projected FY 2014 Goal 1. Miles of CCTV n/a 35 70 2. Number of preventable sanitary sewer overﬂows 0 0 0 3. Miles of sewer pipe cleaned n/a 200 208 EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 WASTEWATER MAINTENANCE PROGRAM BUDGET DETAIL DescripƟon FY 2012 Actual FY 2013 Budget FY 2013 Projected FY 2014 Proposed Previous Yr % Chg PERSONNEL EXPENSES Labor 241,622 240,300 235,000 125,500 OverƟme 1,997 11,000 5,824 5,000 Beneﬁts 77,626 144,932 131,092 71,600 OPERATING EXPENSES Materials & Supplies 25,769 36,000 22,731 50,000 Tools 517 ‐ 323 3,000 Contract Services 16,968 160,000 95,988 200,000 Treatment Services 6,800,369 6,776,908 6,776,908 6,958,676 Permits 1,182 ‐ 8,239 ‐ WSTEWTR MAINT TOTAL $ 7,166,050 $7,369,140 $ 7,267,866 $7,413,776 1% EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 FUNCTION FaciliƟes Maintenance is responsible for the complete maintenance and repair of all District faciliƟes including the AdministraƟon Buildings, water faciliƟes, District owned vacant properƟes and easements. FY 2013‐14 will be the ﬁrst year that the District has designated a program focused solely on the maintenance of faciliƟes. GOALS & OBJECTIVES Hire a FaciliƟes Maintenance Coordinator to oversee this program. Establish a prevenƟve maintenance schedule for all District faciliƟes. Centralize faciliƟes maintenance to delineate responsibiliƟes amongst OperaƟons and Maintenance. Work with General Contractor in the construcƟon and schemaƟc of the AdministraƟve Headquarter. PROGRAM PERSONNEL PosiƟon FTE FaciliƟes Maintenance Coordinator 1 Total 1 FACILITIES MAINTENANCE KEY PERFORMANCE INDICATOR Measure FY 2012 Actual FY 2013 Projected FY 2014 Goal 1. Percent of PrevenƟve Maintenance completed n/a n/a 100% 2. Average number of days to complete a work order n/a n/a 3 3. Percent of work order requests completed n/a n/a 95% EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 FACILITIES MAINTENANCE PROGRAM BUDGET DETAIL DescripƟon FY 2012 Actual FY 2013 Budget FY 2013 Projected FY 2014 Proposed Previous Yr % Chg PERSONNEL EXPENSES Labor ‐ ‐ ‐ 65,000 Beneﬁts ‐ ‐ ‐ 31,350 OPERATING EXPENSES Materials & Supplies ‐ ‐ ‐ 40,000 Tools ‐ ‐ ‐ 1,500 Contract Services ‐ ‐ ‐ 250,000 Rents & Leases ‐ ‐ ‐ 187,000 UƟliƟes ‐ ‐ ‐ 3,000 Telephone ‐ ‐ ‐ 100,000 Electric ‐ ‐ ‐ 55,000 FACILITIES MAINT TOTAL $ ‐ $ ‐ $ ‐ $ 732,850 EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 FUNCTION Fleet Maintenance is responsible for the maintenance and repair of the District’s ﬂeet which includes approximately 54 vehicles and 15 pieces of heavy equipment. Fleet maintenance is also responsible for maintaining air quality regulaƟons, vehicle registraƟon, and transportaƟon requirements. ACCOMPLISHMENTS 1. Added a new vactor truck to the District ﬂeet that meets new California emissions requirements for diesel engines. 2. Added a gate‐valve machine to the ﬂeet that increases the District’s ability to exercise pipeline gate‐valves. 3. Successfully completed the annual review by the California Highway Patrol on‐site. GOALS & OBJECTIVES Establish a 10 year Equipment Replacement Schedule Establish cost per mile baselines for all District vehicles Develop a Fleet Maintenance Manual PROGRAM PERSONNEL PosiƟon FTE Lead Equipment Mechanic 1 Equipment Mechanic II 1 Total 2 FLEET MAINTENANCE EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 KEY PERFORMANCE INDICATOR Measure FY 2012 Actual FY 2013 Projected FY 2014 Goal 1. Percent of labor spent on prevenƟve maintenance on vehicles n/a n/a 50% 2. Average annual percentage of ﬂeet in service n/a n/a 95% 3. Average ﬂeet cost per mile n/a n/a $0.25 4. Fuel efficiency of ﬂeet, average miles per gallon n/a n/a 15 5. Percent of vehicles exceeding replacement schedule n/a n/a 10% EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 FLEET MAINTENANCE PROGRAM BUDGET DETAIL DescripƟon FY 2012 Actual FY 2013 Budget FY 2013 Projected FY 2014 Proposed Previous Yr % Chg PERSONNEL EXPENSES Labor 132,403 130,000 130,000 130,000 OverƟme 472 3,000 1,000 3,000 Beneﬁts 69,063 72,668 72,668 74,000 OPERATING EXPENSES Materials & Supplies 59,927 75,000 60,000 60,000 Tools 19,504 ‐ 8,000 5,000 Office Supplies 667 450 500 500 Contract Services 62,401 109,000 80,000 80,000 Telephone 382 2,000 ‐ 1,000 Fuel 9,705 2,100 ‐ 165,000 Postage 132 ‐ ‐ ‐ Memberships & Dues 1,608 120 ‐ 2,000 Professional Development 276 3,755 500 2,000 General Insurance 82 ‐ ‐ ‐ FLEET MAINT TOTAL $ 356,622 $ 398,093 $ 352,668 $522,500 36% EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 The District deﬁnes Capital Outlay expenditures as an individually signiﬁcant acquisiƟon of capital assets (not involving construcƟon) that are expected to last more than 2 years and have an individual cost of $5,000 or more. This threshold is applied at the individual asset level. Group purchases of individual assets under $5,000 are not capitalized, even if the group totals to more than $5,000. Each year as part of the budget process, the District’s various departments compile and submit a list of capital outlay requests for consideraƟon. Then staff reviews and prioriƟzes the list of equipment based on a needs assessment and the amount of funding available. Items that beneﬁt both the water and wastewater systems are allocated accordingly. The District has been making great strides to increase the use of technology to increase efficiency and automaƟon and for electronic data collecƟon. This will provide the District with informaƟon that will help make beƩer informed decisions on the condiƟon of the operaƟng systems. FY 2013‐14 has 2 requests for tablets for both the Board and staff to uƟlize. Remote access and convenience will increase usage of new technology and the soŌware currently being implemented that will not only help staff work more efficiently, but will also reduce the amount of paper being used, creaƟng a more sustainable future. Moreover, staff is currently working to develop a 10 year equipment replacement schedule that will balance the costs of replacing vehicles and equipment over a period of Ɵme. This will alleviate any large capital expenditures in any parƟcular year. Moving the District towards more proacƟve approaches to equipment replacement will allow the establishment of a Capital Reserve Fund that will be designated speciﬁcally for the replacement and acquisiƟon of capital equipment such as computer hardware/soŌware, vehicles and heavy equipment. CAPITAL OUTLAY EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 CAPITAL OUTLAY PROGRAM BUDGET DETAIL Item DescripƟon Water Fund Wastewater Fund TOTAL 1. Board Tablets and Laptops– to enhance paperless communicaƟons in the District for a more sustainable future. 10,000 10,000 20,000 2. Field Tablets, Equipment and Licensing – second phase of GIS and work order system implementaƟon to allow ﬁeld employees to enter data remotely. 97,600 10,000 107,600 3. AutomaƟc Transfer Switch ‐ to be installed at a well to ensure reliable power supply for conƟnued well operaƟon during power outages or emergencies. 20,000 ‐ 20,000 4. Sewer Camera ‐ to enhance the sewer maintenance prevenƟve maintenance program with a state of the art camera to help staff idenƟfy potenƟal problemaƟc areas in the wastewater conveyance system. ‐ 145,800 145,800 5. 2 Heavy Duty Trucks for Field Maintenance ‐ replacement of exisƟng vehicles in the District’s ﬂeet that have exceeded their expected useful life and will cost more to repair than replace. 50,000 ‐ 50,000 6. Computer Hardware ‐ new servers are necessary to support the new ﬁnancial and billing soŌware that is scheduled for implementaƟon in September 2013 10,000 10,000 20,000 CAPITAL OUTLAY TOTAL $ 187,600 $ 175,800 $ 363,400 EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 A Capital Improvement Project expenditure is an individually signiﬁcant construcƟon project with a cost of $25,000 or more that creates a new capital asset, improves an exisƟng asset (increases its service capacity, etc.), or signiﬁcantly and unusually extends an asset’s operaƟng life. The District’s Capital Improvement Program (CIP) is a 5 year budget. However, each year projects are reviewed and evaluated based on the needs of the District. Therefore, some projects may be omiƩed and other moved forward annually during the development of each ﬁscal year budget. Proposed Capital Improvement Projects for the budgeted ﬁscal years were submiƩed by the Engineering, OperaƟons and Maintenance Departments in accordance with the anƟcipated needs of the District as typically outlined in the Water and Sewer Master Plans. However, the Water and Wastewater Master Plans are both in process of being updated during the development of the FY 2013‐14 Budget. Proposed Capital Improvement Projects were evaluated and prioriƟzed based on the following criteria: PreservaƟon of public health and water quality Improvements required as a result of local, state or federal legislaƟon/mandates ReducƟon of current maintenance expenditures and avoidance of costly future rehabilitaƟon PreservaƟon of exisƟng faciliƟes/infrastructure PosiƟve impacts on customers Grant/loan secured or leverage of funds or Grant/loan availability As a result of the prudent ﬁscal planning and oversight by the Board of Directors, staff has been able to increase the District’s capital investment to provide the community the water and wastewater infrastructure that the customers expect and deserve. The FY 2013‐14 Capital Improvement Program totals $28,071,000 with funding through revenues, bonds, reserves, development fees and other sources. CAPITAL IMPROVEMENT PROGRAM YEAR 1YEAR 2YEAR 3YEAR 4YEAR 5PROJECT PG PROJECT FY 13‐14 FY 14‐15 FY 15‐16 FY 16‐17 FY 17‐18 TOTAL GENERAL Headquarters Building 16,000,000 ‐ ‐ ‐ ‐ 16,000,000 Del Rosa Facility Upgrades 500,000 500,000 ‐ ‐ ‐ 1,000,000 ERP Software Implementation 175,000 ‐ ‐ ‐ ‐ 175,000 Multi‐Year Rate Study 65,000 ‐ ‐ ‐ ‐ 65,000 WATER Energy Efficient Upgrades 4,000,000 ‐ ‐ ‐ ‐ 4,000,000 Water Master Plan Update 150,000 ‐ ‐ ‐ ‐ 150,000 Plant 134 Booster Upgrade 530,000 ‐ ‐ ‐ ‐ 530,000 Plant 143 ‐ Inter to Upper Zone Transfer 840,000 ‐ ‐ ‐ ‐ 840,000 Plant 134 ‐ Upgrade Technology 80,000 ‐ ‐ ‐ ‐ 80,000 Live Oak Main Replacement 615,000 ‐ ‐ ‐ ‐ 615,000 Plant 40 Booster 220,000 ‐ ‐ ‐ ‐ 220,000 Onsite Emergency Generators 200,000 225,000 425,000 ‐ ‐ 850,000 Plant 134 SPW Turnout & Feeder Line 1,090,000 ‐ ‐ ‐ ‐ 1,090,000 Plant 134 Hydroelectric Generation Facility 1,600,000 ‐ ‐ ‐ ‐ 1,600,000 Water Quality Retrofits 100,000 ‐ ‐ ‐ ‐ 100,000 Well & Booster Rehab 100,000 ‐ ‐ ‐ ‐ 100,000 AMR Meter Replacement 750,000 750,000 750,000 750,000 3,000,000 Facilities Relocation 75,000 150,000 150,000 150,000 150,000 675,000 Lower Zone Conjunctive Use Well Conveyance ‐ 280,000 ‐ ‐ ‐ 280,000 Canal Pressure Zone Pipeline Upgrades ‐ 650,000 ‐ ‐ ‐ 650,000 Plant 150 ‐ Lower Zn Perch Treat. ‐ Ph 1 ‐ 5,320,000 6,520,000 1,310,000 ‐ 13,150,000 Plant 127 ‐ Lower to Inter Zone Transfer ‐ 300,000 ‐ ‐ ‐ 300,000 Plant 25 ‐ Inter to Upper Zone Transfer ‐ ‐ 400,000 ‐ ‐ 400,000 Plant 150 ‐ Lower Zn Perch Treat. ‐ Ph 2 ‐ ‐ 5,050,000 2,850,000 ‐ 7,900,000 6th St 30" Pipeline ‐ Pl 40 to Pl 143 ‐ ‐ 1,300,000 1,000,000 ‐ 2,300,000 9th St 12" Pipeline ‐ Del Rosa to Sterling ‐ ‐ 700,000 ‐ ‐ 700,000 Plant 150 Wells ‐ ‐ ‐ 825,000 1,100,000 1,925,000 Plant 39 ‐ Inter to Upper Zone Transfer ‐ ‐ ‐ 2,200,000 ‐ 2,200,000 SEWER 41 Sewer Replacement 156,000 156,000 156,000 156,000 156,000 780,000 43 5th St. Sewer Upgrade ‐ 1,750,000 12,200,000 ‐ ‐ 13,950,000 CIP TOTAL 27,246,000 10,081,000 27,651,000 9,241,000 1,406,000 75,625,000 East Valley Water District Fiscal Year 2013‐14 CAPITAL IMPROVEMENT PROGRAM FY 2013‐18 PROPOSED SCHEDULE WATER SEWER OPERATING OPERATING RESERVE GRANTS/ BOND DEV PROJECT PG PROJECT REVENUE REVENUE TRANSFER LOANS PROCEEDS FEES TOTAL GENERAL Headquarters Building ‐ ‐ 3,500,000 ‐ 12,000,000 500,000 16,000,000 Del Rosa Facility Upgrades 325,000 175,000 ‐ ‐ ‐ ‐ 500,000 ERP Software Implementation 87,500 87,500 ‐ ‐ ‐ ‐ 175,000 Multi‐Year Rate Study 42,250 22,750 ‐ ‐ ‐ ‐ 65,000 General Sub‐total 454,750 285,250 3,500,000 ‐ 12,000,000 500,000 16,740,000 WATER Energy Efficient Upgrades ‐ ‐ ‐ 4,000,000 ‐ ‐ 4,000,000 Water Master Plan Update 150,000 ‐ ‐ ‐ ‐ ‐ 150,000 Plant 134 Booster Upgrade ‐ ‐ ‐ ‐ 530,000 ‐ 530,000 Plant 143 ‐ Inter to Upper Zone ‐ ‐ ‐ ‐ 840,000 ‐ 840,000 Plant 134 ‐ Upgrade Technology ‐ ‐ ‐ ‐ 80,000 ‐ 80,000 Live Oak Main Replacement ‐ ‐ ‐ ‐ 615,000 ‐ 615,000 Plant 40 Booster ‐ ‐ ‐ ‐ 220,000 ‐ 220,000 Onsite Emergency Generators 200,000 ‐ ‐ ‐ ‐ ‐ 200,000 Plant 134 SPW Turnout & Feeder 1,090,000 ‐ ‐ ‐ ‐ ‐ 1,090,000 Plant 134 Hydroelectric Facility ‐ ‐ ‐ 1,600,000 ‐ ‐ 1,600,000 Water Quality Retrofits 100,000 ‐ ‐ ‐ ‐ ‐ 100,000 Well & Booster Rehab 100,000 ‐ ‐ ‐ ‐ ‐ 100,000 AMR Meter Replacement 750,000 ‐ ‐ ‐ ‐ ‐ 750,000 Facilities Relocation 75,000 ‐ ‐ ‐ ‐ ‐ 75,000 Water Sub‐total 2,465,000 ‐ ‐ 5,600,000 2,285,000 ‐ 10,350,000 SEWER Sewer Replacement ‐ 156,000 ‐ ‐ ‐ ‐ 156,000 Sewer Sub‐total ‐ 156,000 ‐ ‐ ‐ ‐ 156,000 TOTAL CIP 2,919,750$ 441,250$ 3,500,000$ 5,600,000$ 14,285,000$ 500,000$ 27,246,000$ CAPITAL IMPROVEMENT PROGRAM FY 2013‐14 PROPOSED FUNDING East Valley Water District Fiscal Year 2013‐14 PROJECT TITLE: ADMINISTRATION HEADQUARTERS JÊ # PÙÊ¹ã DÝÙ®Öã®ÊÄ The Board of Directors awarded a Design‐Build contract for the construcƟon of the Headquarters in September 2012. Design is nearly completed and will conƟnue as construcƟon of the building begins. The total cost of the contract has been agreed upon to not exceed $17.5 Million. PÙÊ¹ã Dã®½Ý Project Type: General/Other LocaƟon: Greenspot Road Project Manager: Mike Maestas PÙÊ¹ã S«ç½ Start Date: July 2012 EsƟmated CompleƟon: April 2014 Capital Request Programmed: FY 2012‐13 PÙÊ¹ã CÊÝã OòÙò®ó Total Project Cost: $17,500,000 Prior Years Budget: $1,500,000 PÙÊ¹ã MÖ EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 OÖÙã®Ä¦ Bç¦ã IÃÖã SããÃÄã 1. AddiƟonal Staff Salaries: A FaciliƟes Maintenance Coordinator will be hired to oversee all maintenance for the new building. This cost has been included in the FY 2014 Budget. 2. Debt Service: N/A 3. Maintenance: N/A 4. UƟliƟes: N/A PROJECT COST EsƟmated Cost ItemizaƟon FY 2013‐14 Year 1 FY 2014‐15 Year 2 FY 2015‐16 Year 3 FY 2016‐17 Year 4 FY 2017‐18 Year 5 Total ConstrucƟon (Contract) 16,000,000 ‐ ‐ ‐ ‐ 16,000,000 ANNUAL TOTAL $ 16,000,000 ‐ ‐ ‐ ‐ $ 16,000,000 Financing Source FY 2013‐14 Year 1 FY 2014‐15 Year 2 FY 2015‐16 Year 3 FY 2016‐17 Year 4 FY 2017‐18 Year 5 Total OperaƟng Revenue ‐ ‐ ‐ ‐ ‐ ‐ Reserve Transfer 3,500,000 ‐ ‐ ‐ ‐ 3,500,000 Government Loans/ Grants ‐ ‐ ‐ ‐ ‐ ‐ Bond Proceeds 12,000,000 ‐ ‐ ‐ ‐ 12,000,000 Development Fees 500,000 ‐ ‐ ‐ ‐ 500,000 ANNUAL TOTAL $ 16,000,000 ‐ ‐ ‐ ‐ $16,000,000 PROJECT FUNDING PROJECT TITLE: DEL ROSA FACILITY UPGRADES JÊ # PÙÊ¹ã DÝÙ®Öã®ÊÄ The Yard is in need of major repairs and renovaƟon to the warehouse and the office building to secure the facility. Once the new Headquarters is completed, the Del Rosa Yard will serve as a satellite facility to house parts and materials perƟnent to the repair and maintenance of water faciliƟes on the west side of the District. In Ɵmes of emergency, the facility will be the Emergency OperaƟons Center. There will also be a customer service counter to enhance convenience to help customers. PÙÊ¹ã Dã®½Ý Project Type: General/Other LocaƟon: Del Rosa Yard Project Manager: Brian Tompkins PÙÊ¹ã S«ç½ Start Date: July 2013 EsƟmated CompleƟon: April 2014 Capital Request Programmed: New PÙÊ¹ã CÊÝã OòÙò®ó Total Project Cost: $ 1,000,000 Prior Years Budget: $ 0 PÙÊ¹ã MÖ EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 OÖÙã®Ä¦ Bç¦ã IÃÖã SããÃÄã 1. AddiƟonal Staff Salaries: A FaciliƟes Maintenance Coordinator will be hired to oversee all maintenance for the new building. This cost has been included in the FY 2014 Budget. 2. Debt Service: N/A 3. Maintenance: N/A 4. UƟliƟes: N/A PROJECT COST EsƟmated Cost ItemizaƟon FY 2013‐14 Year 1 FY 2014‐15 Year 2 FY 2015‐16 Year 3 FY 2016‐17 Year 4 FY 2017‐18 Year 5 Total ConstrucƟon (Contract) 500,000 500,000 ‐ ‐ ‐ 1,000,000 ANNUAL TOTAL $ 500,000 $ 500,000 ‐ ‐ ‐ $ 1,000,000 Financing Source FY 2013‐14 Year 1 FY 2014‐15 Year 2 FY 2015‐16 Year 3 FY 2016‐17 Year 4 FY 2017‐18 Year 5 Total OperaƟng Revenue 500,000 500,000 ‐ ‐ ‐ 1,000,000 Reserve Transfer ‐ ‐ ‐ ‐ ‐ ‐ Government Loans/ Grants ‐ ‐ ‐ ‐ ‐ ‐ Bond Proceeds ‐ ‐ ‐ ‐ ‐ ‐ Development Fees ‐ ‐ ‐ ‐ ‐ ‐ ANNUAL TOTAL $ 500,000 $ 500,000 ‐ ‐ ‐ $ 1,000,000 PROJECT FUNDING PROJECT TITLE: ERP SOFTWARE IMPLEMENTATION JÊ # PÙÊ¹ã DÝÙ®Öã®ÊÄ In FY 2013, the Board approved the use of Tyler Technologies to be the District’s Enterprise Resource Planning SoŌware. This project will entail the implementaƟon, data conversion and training for the use of the new soŌware for ﬁnance, customer service and human resources. The exisƟng ﬁnancial and billing soŌware is over 10 years old and does not provide sufficient support as the District conƟnues to grow and move forward. PÙÊ¹ã Dã®½Ý Project Type: General/Other LocaƟon: AdministraƟon Project Manager: Rosie Gaede PÙÊ¹ã S«ç½ Start Date: July 2013 EsƟmated CompleƟon: Feb 2014 Capital Request Programmed: FY 2012‐13 PÙÊ¹ã CÊÝã OòÙò®ó Total Project Cost: $ 375,000 Prior Years Budget: $ 200,000 PÙÊ¹ã MÖ EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 OÖÙã®Ä¦ Bç¦ã IÃÖã SããÃÄã 1. AddiƟonal Staff Salaries: N/A 2. Debt Service: N/A 3. Maintenance: Annual Maintenance support will amount to $50,000 and paid for out of the OperaƟng and Maintenance Budget for Finance, Customer Service and Human Resources. 4. UƟliƟes: N/A PROJECT COST EsƟmated Cost ItemizaƟon FY 2013‐14 Year 1 FY 2014‐15 Year 2 FY 2015‐16 Year 3 FY 2016‐17 Year 4 FY 2017‐18 Year 5 Total ConstrucƟon (Contract) 175,000 ‐ ‐ ‐ ‐ 175,000 ANNUAL TOTAL $ 175,000 ‐ ‐ ‐ ‐ $ 175,000 Financing Source FY 2013‐14 Year 1 FY 2014‐15 Year 2 FY 2015‐16 Year 3 FY 2016‐17 Year 4 FY 2017‐18 Year 5 Total OperaƟng Revenue 175,000 ‐ ‐ ‐ ‐ 175,000 Reserve Transfer ‐ ‐ ‐ ‐ ‐ ‐ Government Loans/ Grants ‐ ‐ ‐ ‐ ‐ ‐ Bond Proceeds ‐ ‐ ‐ ‐ ‐ ‐ Development Fees ‐ ‐ ‐ ‐ ‐ ‐ ANNUAL TOTAL $ 175,000 ‐ ‐ ‐ ‐ $ 175,000 PROJECT FUNDING PROJECT TITLE: MULTI-YEAR RATE STUDY JÊ # PÙÊ¹ã DÝÙ®Öã®ÊÄ In order to encourage water conservaƟon while providing water delivery services at a cost effecƟve rate, a water rate study is necessary to set Ɵers and to ensure that the District is charging customers the true cost to deliver services. The rate study will establish rates for the next 3‐5 years and will explore an electricity surcharge for those customers who are at a higher elevaƟon. PÙÊ¹ã Dã®½Ý Project Type: General/Other LocaƟon: AdministraƟon Project Manager: Brian Tompkins PÙÊ¹ã S«ç½ Start Date: January 2014 EsƟmated CompleƟon: April 2014 Capital Request Programmed: New PÙÊ¹ã CÊÝã OòÙò®ó Total Project Cost: $ 65,000 Prior Years Budget: $ 65,000 PÙÊ¹ã MÖ EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 OÖÙã®Ä¦ Bç¦ã IÃÖã SããÃÄã 1. AddiƟonal Staff Salaries: N/A 2. Debt Service: N/A 3. Maintenance: Annual Maintenance support will amount to $50,000 and paid for out of the OperaƟng and Maintenance Budget for Finance, Customer Service and Human Resources. 4. UƟliƟes: N/A PROJECT COST EsƟmated Cost ItemizaƟon FY 2013‐14 Year 1 FY 2014‐15 Year 2 FY 2015‐16 Year 3 FY 2016‐17 Year 4 FY 2017‐18 Year 5 Total ConstrucƟon (Contract) 65,000 ‐ ‐ ‐ ‐ 65,000 ANNUAL TOTAL $ 65,000 ‐ ‐ ‐ ‐ $ 65,000 Financing Source FY 2013‐14 Year 1 FY 2014‐15 Year 2 FY 2015‐16 Year 3 FY 2016‐17 Year 4 FY 2017‐18 Year 5 Total OperaƟng Revenue 65,000 ‐ ‐ ‐ ‐ 65,000 Reserve Transfer ‐ ‐ ‐ ‐ ‐ ‐ Government Loans/ Grants ‐ ‐ ‐ ‐ ‐ ‐ Bond Proceeds ‐ ‐ ‐ ‐ ‐ ‐ Development Fees ‐ ‐ ‐ ‐ ‐ ‐ ANNUAL TOTAL $ 65,000 ‐ ‐ ‐ ‐ $ 65,000 PROJECT FUNDING PROJECT TITLE: ENERGY EFFICIENT UPGRADES JÊ # PÙÊ¹ã DÝÙ®Öã®ÊÄ The District has been working with Honeywell to idenƟfy energy conservaƟon measures that will improve the operaƟonal efficiency of the District and that will miƟgate conƟnually increasing electricity usage rates. These projects will be guaranteed by Honeywell to provide savings that will amount to the total project cost over a 12 year period. Projects include the various installaƟon and repair of valves, boosters, motors, electrical panels and wells. PÙÊ¹ã Dã®½Ý Project Type: Water LocaƟon: District wide Project Manager: Sarah Kurth PÙÊ¹ã S«ç½ Start Date: July 2013 EsƟmated CompleƟon: Sept 2014 Capital Request Programmed: New PÙÊ¹ã CÊÝã OòÙò®ó Total Project Cost: $ 4,000,000 Prior Years Budget: $ 0 PÙÊ¹ã MÖ EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 OÖÙã®Ä¦ Bç¦ã IÃÖã SããÃÄã 1. AddiƟonal Staff Salaries: N/A 2. Debt Service: N/A 3. Maintenance: Annual Maintenance of new water appurtenance such as valves and pressure reducing staƟons will be including in the operaƟng costs, but will be offset by electricity savings. 4. UƟliƟes: Electricity costs should decline as a result of more efficient pumping operaƟons. However, rates may increase to offset any potenƟal savings. PROJECT COST EsƟmated Cost ItemizaƟon FY 2013‐14 Year 1 FY 2014‐15 Year 2 FY 2015‐16 Year 3 FY 2016‐17 Year 4 FY 2017‐18 Year 5 Total Planning & Design 500,000 ‐ ‐ ‐ ‐ 500,000 ConstrucƟon (Contract) 3,450,000 ‐ ‐ ‐ ‐ 3,450,000 AdministraƟon 50,000 ‐ ‐ ‐ ‐ 50,000 ANNUAL TOTAL $ 4,000,000 ‐ ‐ ‐ ‐ $ 4,000,000 Financing Source FY 2013‐14 Year 1 FY 2014‐15 Year 2 FY 2015‐16 Year 3 FY 2016‐17 Year 4 FY 2017‐18 Year 5 Total OperaƟng Revenue ‐ ‐ ‐ ‐ ‐ ‐ Reserve Transfer ‐ ‐ ‐ ‐ ‐ ‐ Government Loans/ Grants 4,000,000 ‐ ‐ ‐ ‐ 4,000,000 Bond Proceeds ‐ ‐ ‐ ‐ ‐ ‐ Development Fees ‐ ‐ ‐ ‐ ‐ ‐ ANNUAL TOTAL $ 4,000,000 ‐ ‐ ‐ ‐ $ 4,000,000 PROJECT FUNDING PROJECT TITLE: WATER MASTER PLAN UPDATE JÊ # PÙÊ¹ã DÝÙ®Öã®ÊÄ The last Water Master Plan was completed in 2008. Since then, the socio‐economic assumpƟons used to forecast water demands have changed dramaƟcally. The Board approved the update at mid‐year for FY 2013. The project will entail development of a new comprehensive hydraulic model uƟlizing the District’s Geographical InformaƟon System (GIS) to provide key informaƟon to idenƟfy water infrastructure improvements that will ensure the District is capable of delivering high‐quality water to exisƟng and future customers in a safe, reliable and cost‐effecƟve manner. PÙÊ¹ã Dã®½Ý Project Type: Water LocaƟon: District wide Project Manager: Leida Thomas PÙÊ¹ã S«ç½ Start Date: March 2013 EsƟmated CompleƟon: Dec 2013 Capital Request Programmed: FY 2012‐13 PÙÊ¹ã CÊÝã OòÙò®ó Total Project Cost: $ 300,000 Prior Years Budget: $ 150,000 PÙÊ¹ã MÖ EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 OÖÙã®Ä¦ Bç¦ã IÃÖã SããÃÄã 1. AddiƟonal Staff Salaries: N/A 2. Debt Service: N/A 3. Maintenance: Projects and repairs and maintenance recommendaƟons will either result in increased operaƟonal costs or increased capital improvement projects to meet needs. 4. UƟliƟes: N/A PROJECT COST EsƟmated Cost ItemizaƟon FY 2013‐14 Year 1 FY 2014‐15 Year 2 FY 2015‐16 Year 3 FY 2016‐17 Year 4 FY 2017‐18 Year 5 Total Planning & Design 120,000 ‐ ‐ ‐ ‐ 120,000 AdministraƟon 30,000 ‐ ‐ ‐ ‐ 30,000 ANNUAL TOTAL $ 150,000 ‐ ‐ ‐ ‐ $ 150,000 Financing Source FY 2013‐14 Year 1 FY 2014‐15 Year 2 FY 2015‐16 Year 3 FY 2016‐17 Year 4 FY 2017‐18 Year 5 Total OperaƟng Revenue 150,000 ‐ ‐ ‐ ‐ 150,000 Reserve Transfer ‐ ‐ ‐ ‐ ‐ ‐ Government Loans/ Grants ‐ ‐ ‐ ‐ ‐ ‐ Bond Proceeds ‐ ‐ ‐ ‐ ‐ ‐ Development Fees ‐ ‐ ‐ ‐ ‐ ‐ ANNUAL TOTAL $ 150,000 ‐ ‐ ‐ ‐ $ 150,000 PROJECT FUNDING PROJECT TITLE: PLANT 134 BOOSTER UPGRADE JÊ # PÙÊ¹ã DÝÙ®Öã®ÊÄ The booster staƟon at Plant 134 is sized to accommodate the plant’s prior treatment capacity of 4 MGD. Upon compleƟon of the new 8 MGD surface water treatment facility at Plant 134, the booster staƟon will need to be upgraded to maximize the full capacity of the plant. This project will increase pumping capacity and upgrade downstream piping to increase the plant’s getaway capacity. PÙÊ¹ã Dã®½Ý Project Type: Water LocaƟon: Plant 134 Project Manager: JusƟn Parker PÙÊ¹ã S«ç½ Start Date: July 2013 EsƟmated CompleƟon: Feb 2014 Capital Request Programmed: FY 2010‐11 PÙÊ¹ã CÊÝã OòÙò®ó Total Project Cost: $ 840,000 Prior Years Budget: $ 310,000 PÙÊ¹ã MÖ EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 OÖÙã®Ä¦ Bç¦ã IÃÖã SããÃÄã 1. AddiƟonal Staff Salaries: N/A 2. Debt Service: N/A 3. Maintenance: Projects and repairs and maintenance recommendaƟons will either result in increased operaƟonal costs or increased capital improvement projects to meet needs. 4. UƟliƟes: N/A PROJECT COST EsƟmated Cost ItemizaƟon FY 2013‐14 Year 1 FY 2014‐15 Year 2 FY 2015‐16 Year 3 FY 2016‐17 Year 4 FY 2017‐18 Year 5 Total ConstrucƟon (Contract) 500,000 ‐ ‐ ‐ ‐ 500,000 AdministraƟon 30,000 ‐ ‐ ‐ ‐ 30,000 ANNUAL TOTAL $ 530,000 ‐ ‐ ‐ ‐ $ 530,000 Financing Source FY 2013‐14 Year 1 FY 2014‐15 Year 2 FY 2015‐16 Year 3 FY 2016‐17 Year 4 FY 2017‐18 Year 5 Total OperaƟng Revenue ‐ ‐ ‐ ‐ ‐ ‐ Reserve Transfer ‐ ‐ ‐ ‐ ‐ ‐ Government Loans/ Grants ‐ ‐ ‐ ‐ ‐ ‐ Bond Proceeds 530,000 ‐ ‐ ‐ ‐ 530,000 Development Fees ‐ ‐ ‐ ‐ ‐ ‐ ANNUAL TOTAL $ 530,000 ‐ ‐ ‐ ‐ $ 530,000 PROJECT FUNDING PROJECT TITLE: PLANT 143 INTER TO UPPER ZONE JÊ # PÙÊ¹ã DÝÙ®Öã®ÊÄ A 1 MG reservoir, ancillary piping and a booster staƟon are being constructed at Plant 143 to collect the water from wells 146 and 147 that will allow entrapped air to dissipate in the reservoir therefore alleviaƟng customer complaints about air in the water that is disrupƟve in their homes. ConstrucƟon includes the construcƟon of a steel storage tank and ancillary piping to convey water. This will also require the retroﬁƫng of exisƟng equipment at wells 146 and 147 to deliver water to Plant 143. PÙÊ¹ã Dã®½Ý Project Type: Water LocaƟon: 29090 Abbey Way Project Manager: Victor DeLeon PÙÊ¹ã S«ç½ Start Date: September 2012 EsƟmated CompleƟon: Aug 2013 Capital Request Programmed: FY 2012‐13 PÙÊ¹ã CÊÝã OòÙò®ó Total Project Cost: $ 3,360,000 Prior Years Budget: $ 2,520,000 PÙÊ¹ã MÖ EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 OÖÙã®Ä¦ Bç¦ã IÃÖã SããÃÄã 1. AddiƟonal Staff Salaries: N/A 2. Debt Service: N/A 3. Maintenance: There will be increased maintenance cost for new reservoir and booster staƟon being constructed. 4. UƟliƟes: N/A PROJECT COST EsƟmated Cost ItemizaƟon FY 2013‐14 Year 1 FY 2014‐15 Year 2 FY 2015‐16 Year 3 FY 2016‐17 Year 4 FY 2017‐18 Year 5 Total ConstrucƟon (Contract) 840,000 ‐ ‐ ‐ ‐ 840,000 ANNUAL TOTAL $ 840,000 ‐ ‐ ‐ ‐ $ 840,000 Financing Source FY 2013‐14 Year 1 FY 2014‐15 Year 2 FY 2015‐16 Year 3 FY 2016‐17 Year 4 FY 2017‐18 Year 5 Total OperaƟng Revenue ‐ ‐ ‐ ‐ ‐ ‐ Reserve Transfer ‐ ‐ ‐ ‐ ‐ ‐ Government Loans/ Grants ‐ ‐ ‐ ‐ ‐ ‐ Bond Proceeds 840,000 ‐ ‐ ‐ ‐ 840,000 Development Fees ‐ ‐ ‐ ‐ ‐ ‐ ANNUAL TOTAL $ 840,000 ‐ ‐ ‐ ‐ $ 840,000 PROJECT FUNDING PROJECT TITLE: PLANT 134 UPGRADE TECHNOLOGY JÊ # PÙÊ¹ã DÝÙ®Öã®ÊÄ AŌer compleƟon of the new 8 MGD surface water treatment plant at Plant 134, the District will need to demolish and remove the exisƟng Roberts Filter Tanks that were part of the previous treatment process. The media within the tanks must be removed as soon as possible to prevent microbial growth. This will comply with California Department of Public Health standards. PÙÊ¹ã Dã®½Ý Project Type: Water LocaƟon: Plant 134 Project Manager: JusƟn Parker PÙÊ¹ã S«ç½ Start Date: July 2013 EsƟmated CompleƟon: Feb 2014 Capital Request Programmed: FY 2010‐11 PÙÊ¹ã CÊÝã OòÙò®ó Total Project Cost: $ 10,080,000 Prior Years Budget: $ 10,000,000 PÙÊ¹ã MÖ EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 OÖÙã®Ä¦ Bç¦ã IÃÖã SããÃÄã 1. AddiƟonal Staff Salaries: N/A 2. Debt Service: N/A 3. Maintenance: N/A 4. UƟliƟes: N/A PROJECT COST EsƟmated Cost ItemizaƟon FY 2013‐14 Year 1 FY 2014‐15 Year 2 FY 2015‐16 Year 3 FY 2016‐17 Year 4 FY 2017‐18 Year 5 Total AdministraƟon 10,000 ‐ ‐ ‐ ‐ 10,000 ANNUAL TOTAL $ 80,000 ‐ ‐ ‐ ‐ $ 80,000 ConstrucƟon (Contract) 70,000 ‐ ‐ ‐ ‐ 70,000 Financing Source FY 2013‐14 Year 1 FY 2014‐15 Year 2 FY 2015‐16 Year 3 FY 2016‐17 Year 4 FY 2017‐18 Year 5 Total OperaƟng Revenue ‐ ‐ ‐ ‐ ‐ ‐ Reserve Transfer ‐ ‐ ‐ ‐ ‐ ‐ Government Loans/ Grants ‐ ‐ ‐ ‐ ‐ ‐ Bond Proceeds 80,000 ‐ ‐ ‐ ‐ 80,000 Development Fees ‐ ‐ ‐ ‐ ‐ ‐ ANNUAL TOTAL $ 80,000 ‐ ‐ ‐ ‐ $ 80,000 PROJECT FUNDING PROJECT TITLE: LIVE OAK MAIN REPLACEMENT JÊ # PÙÊ¹ã DÝÙ®Öã®ÊÄ The facility appurtenances and downstream conveyance faciliƟes are anƟquated, undersized, and in need of replacement. This project includes the replacement of approximately 2,000 linear feet of 4 and 6 inch pipelines, retroﬁƫng of Plant 137, and replace pipeline in a private driveway off Live Oak Rd. and Summit Dr. There has been a signiﬁcant amount of repair work completed at this locaƟon. At this Ɵme, staff has determined that replacement of the aging infrastructure should resolve the maintenance issues at a more cost effecƟve price. PÙÊ¹ã Dã®½Ý Project Type: Water LocaƟon: Live Oak Rd/Summit Dr. Project Manager: Sarah Kurth PÙÊ¹ã S«ç½ Start Date: Feb 2013 EsƟmated CompleƟon: Nov 2013 Capital Request Programmed: FY 2011‐12 PÙÊ¹ã CÊÝã OòÙò®ó Total Project Cost: $ 1,040,000 Prior Years Budget: $ 425,000 PÙÊ¹ã MÖ EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 OÖÙã®Ä¦ Bç¦ã IÃÖã SããÃÄã 1. AddiƟonal Staff Salaries: N/A 2. Debt Service: N/A 3. Maintenance: Decreased maintenance cost as a result of the replacement of aging infrastructure to reduce the amount of service calls. 4. UƟliƟes: N/A PROJECT COST EsƟmated Cost ItemizaƟon FY 2013‐14 Year 1 FY 2014‐15 Year 2 FY 2015‐16 Year 3 FY 2016‐17 Year 4 FY 2017‐18 Year 5 Total AdministraƟon 30,000 ‐ ‐ ‐ ‐ 30,000 ANNUAL TOTAL $ 615,000 ‐ ‐ ‐ ‐ $ 615,000 Project Mgmt/Inspect 80,000 ‐ ‐ ‐ ‐ 80,000 ConstrucƟon (Contract) 505,000 ‐ ‐ ‐ ‐ 505,000 Financing Source FY 2013‐14 Year 1 FY 2014‐15 Year 2 FY 2015‐16 Year 3 FY 2016‐17 Year 4 FY 2017‐18 Year 5 Total OperaƟng Revenue ‐ ‐ ‐ ‐ ‐ ‐ Reserve Transfer ‐ ‐ ‐ ‐ ‐ ‐ Government Loans/ Grants ‐ ‐ ‐ ‐ ‐ ‐ Bond Proceeds 615,000 ‐ ‐ ‐ ‐ 615,000 Development Fees ‐ ‐ ‐ ‐ ‐ ‐ ANNUAL TOTAL $ 615,000 ‐ ‐ ‐ ‐ $ 615,000 PROJECT FUNDING PROJECT TITLE: PLANT 40 BOOSTER JÊ # PÙÊ¹ã DÝÙ®Öã®ÊÄ This project includes the construcƟon of a booster staƟon at this site. A booster at this plant will be key in conveying water from the intermediate pressure zone to the upper pressure zone. Plant 40 is also a terminus point for a future 30 inch pipeline that conveys water across the enƟre intermediate pressure zone. The boosters will provide greater operaƟonal reliability and ﬂexibility by delivering ground water to other pressure zones. PÙÊ¹ã Dã®½Ý Project Type: Water LocaƟon: 27367 E. 3rd St. Project Manager: JusƟn Parker PÙÊ¹ã S«ç½ Start Date: January 2014 EsƟmated CompleƟon: Feb 2015 Capital Request Programmed: FY 2012‐13 PÙÊ¹ã CÊÝã OòÙò®ó Total Project Cost: $ 840,000 Prior Years Budget: $ 620,000 PÙÊ¹ã MÖ EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 OÖÙã®Ä¦ Bç¦ã IÃÖã SããÃÄã 1. AddiƟonal Staff Salaries: N/A 2. Debt Service: N/A 3. Maintenance: A new booster staƟon will require minimal prevenƟve maintenance to prolong the life of the pumps and motors. 4. UƟliƟes: N/A PROJECT COST EsƟmated Cost ItemizaƟon FY 2013‐14 Year 1 FY 2014‐15 Year 2 FY 2015‐16 Year 3 FY 2016‐17 Year 4 FY 2017‐18 Year 5 Total AdministraƟon 10,000 ‐ ‐ ‐ ‐ 10,000 ANNUAL TOTAL $ 220,000 ‐ ‐ ‐ ‐ $ 220,000 Project Mgmt/Inspect 62,000 ‐ ‐ ‐ ‐ 62,000 Planning & Design 93,000 ‐ ‐ ‐ ‐ 93,000 ConstrucƟon (Contract) 55,000 ‐ ‐ ‐ ‐ 55,000 Financing Source FY 2013‐14 Year 1 FY 2014‐15 Year 2 FY 2015‐16 Year 3 FY 2016‐17 Year 4 FY 2017‐18 Year 5 Total OperaƟng Revenue ‐ ‐ ‐ ‐ ‐ ‐ Reserve Transfer ‐ ‐ ‐ ‐ ‐ ‐ Government Loans/ Grants ‐ ‐ ‐ ‐ ‐ ‐ Bond Proceeds 220,000 ‐ ‐ ‐ ‐ 220,000 Development Fees ‐ ‐ ‐ ‐ ‐ ‐ ANNUAL TOTAL $ 220,000 ‐ ‐ ‐ ‐ $ 220,000 PROJECT FUNDING PROJECT TITLE: ONSITE EMERGENCY GENERATORS JÊ # PÙÊ¹ã DÝÙ®Öã®ÊÄ This project will locate, design, procure, and install two (2) permanent on‐side emergency generators at certain water faciliƟes located in the foothills. In order to maintain reliable service during unexpected power outages as a result of a catastrophic event, the back‐up generators will be necessary at the plants located in higher elevaƟons. PÙÊ¹ã Dã®½Ý Project Type: Water LocaƟon: various Project Manager: Sarah Kurth PÙÊ¹ã S«ç½ Start Date: January 2014 EsƟmated CompleƟon: June 2015 Capital Request Programmed: New PÙÊ¹ã CÊÝã OòÙò®ó Total Project Cost: $ 850,000 Prior Years Budget: $ 0 PÙÊ¹ã MÖ EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 OÖÙã®Ä¦ Bç¦ã IÃÖã SããÃÄã 1. AddiƟonal Staff Salaries: N/A 2. Debt Service: N/A 3. Maintenance: Maintenance will be required annually to service and ensure the funcƟonality of the generator during emergencies. 4. UƟliƟes: N/A PROJECT COST EsƟmated Cost ItemizaƟon FY 2013‐14 Year 1 FY 2014‐15 Year 2 FY 2015‐16 Year 3 FY 2016‐17 Year 4 FY 2017‐18 Year 5 Total Planning & Design 65,000 65,000 65,000 ‐ ‐ 195,000 ConstrucƟon (Contract) 125,000 ‐ ‐ ‐ ‐ 625,000 AdministraƟon 10,000 ‐ ‐ ‐ ‐ 30,000 ANNUAL TOTAL $ 200,000 $225,000 $425,000 ‐ ‐ $ 850,000 Financing Source FY 2013‐14 Year 1 FY 2014‐15 Year 2 FY 2015‐16 Year 3 FY 2016‐17 Year 4 FY 2017‐18 Year 5 Total OperaƟng Revenue 200,000 225,000 425,000 ‐ ‐ 850,000 Reserve Transfer ‐ ‐ ‐ ‐ ‐ ‐ Government Loans/ Grants ‐ ‐ ‐ ‐ ‐ ‐ Bond Proceeds ‐ ‐ ‐ ‐ ‐ ‐ Development Fees ‐ ‐ ‐ ‐ ‐ ‐ ANNUAL TOTAL $ 850,000 ‐ ‐ ‐ ‐ $ 850,000 PROJECT FUNDING PROJECT TITLE: PLANT 134 SPW TURNOUT/FEEDER JÊ # PÙÊ¹ã DÝÙ®Öã®ÊÄ The District is partnering with San Bernardino Valley Municipal Water District (SBVMWD) on a regional project to reconstruct the District’s State Project Water (SPW) turnout and install a new feeder line to Plant 134. The new feeder line and turnout will extend from SBVMWD’s Foothill Feeder (at City Creek) to Plant 134 intake vault. The new connecƟon will be a criƟcal facility in allowing the District to maximize its surface water treatment capacity at Plant 134 and fully uƟlize SOW as an integral part of the District’s water supply mix. The District’s exisƟng connecƟon is obsolete and cannot reliably supply SPW to Plant 134. PÙÊ¹ã Dã®½Ý Project Type: Water LocaƟon: Plant 134 Project Manager: JusƟn Parker PÙÊ¹ã S«ç½ Start Date: July 2013 EsƟmated CompleƟon: Feb 2014 Capital Request Programmed: New PÙÊ¹ã CÊÝã OòÙò®ó Total Project Cost: $ 1,090,000 Prior Years Budget: $ 0 PÙÊ¹ã MÖ EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 OÖÙã®Ä¦ Bç¦ã IÃÖã SããÃÄã 1. AddiƟonal Staff Salaries: N/A 2. Debt Service: N/A 3. Maintenance: N/A 4. UƟliƟes: N/A PROJECT COST EsƟmated Cost ItemizaƟon FY 2013‐14 Year 1 FY 2014‐15 Year 2 FY 2015‐16 Year 3 FY 2016‐17 Year 4 FY 2017‐18 Year 5 Total Planning & Design 120,000 ‐ ‐ ‐ ‐ 120,000 ConstrucƟon (Contract) 850,000 ‐ ‐ ‐ ‐ 850,000 AdministraƟon 40,000 ‐ ‐ ‐ ‐ 40,000 ANNUAL TOTAL $ 1,090,000 ‐ ‐ ‐ ‐ $ 1,090,000 Project Mgmt/Inspect 80,000 ‐ ‐ ‐ ‐ 80,000 Financing Source FY 2013‐14 Year 1 FY 2014‐15 Year 2 FY 2015‐16 Year 3 FY 2016‐17 Year 4 FY 2017‐18 Year 5 Total OperaƟng Revenue 1,090,000 ‐ ‐ ‐ ‐ 1,090,000 Reserve Transfer ‐ ‐ ‐ ‐ ‐ ‐ Government Loans/ Grants ‐ ‐ ‐ ‐ ‐ ‐ Bond Proceeds ‐ ‐ ‐ ‐ ‐ ‐ Development Fees ‐ ‐ ‐ ‐ ‐ ‐ ANNUAL TOTAL $ 1,090,000 ‐ ‐ ‐ ‐ $ 1,090,000 PROJECT FUNDING PROJECT TITLE: HYDROELECTRIC FACILITY JÊ # PÙÊ¹ã DÝÙ®Öã®ÊÄ The District and San Bernardino Valley Municipal Water District (SBVMWD) is partnering on a regional project to install a hydroelectric generaƟon facility at Plan 134. A new turnout and feeder line from SBVMWD will deliver State Project Water at high pressure and ﬂow capable of generaƟng electricity sufficient to power Plant 134 during operaƟon. The electricity generated by the facility will miƟgate electricity costs for water treatment, therefore decreasing the cost per acre foot of water. PÙÊ¹ã Dã®½Ý Project Type: Water LocaƟon: Plant 134 Project Manager: JusƟn Parker PÙÊ¹ã S«ç½ Start Date: January 2014 EsƟmated CompleƟon: Feb 2015 Capital Request Programmed: New PÙÊ¹ã CÊÝã OòÙò®ó Total Project Cost: $ 1,600,000 Prior Years Budget: $ 0 PÙÊ¹ã MÖ EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 OÖÙã®Ä¦ Bç¦ã IÃÖã SããÃÄã 1. AddiƟonal Staff Salaries: N/A 2. Debt Service: N/A 3. Maintenance: N/A 4. UƟliƟes: The facility should generate enough electricity to run Plant 134 during operaƟon, therefore decreasing electrical costs. PROJECT COST EsƟmated Cost ItemizaƟon FY 2013‐14 Year 1 FY 2014‐15 Year 2 FY 2015‐16 Year 3 FY 2016‐17 Year 4 FY 2017‐18 Year 5 Total AdministraƟon 100,000 ‐ ‐ ‐ ‐ 100,000 ANNUAL TOTAL $ 1,600,000 ‐ ‐ ‐ ‐ $ 1,600,000 Project Mgmt/Inspect 200,000 ‐ ‐ ‐ ‐ 200,000 Planning & Design 300,000 ‐ ‐ ‐ ‐ 300,000 ConstrucƟon (Contract) 1,000,000 ‐ ‐ ‐ ‐ 1,000,000 Financing Source FY 2013‐14 Year 1 FY 2014‐15 Year 2 FY 2015‐16 Year 3 FY 2016‐17 Year 4 FY 2017‐18 Year 5 Total OperaƟng Revenue ‐ ‐ ‐ ‐ ‐ ‐ Reserve Transfer ‐ ‐ ‐ ‐ ‐ ‐ Government Loans/ Grants 1,600,000 ‐ ‐ ‐ ‐ 1,600,000 Bond Proceeds ‐ ‐ ‐ ‐ ‐ ‐ Development Fees ‐ ‐ ‐ ‐ ‐ ‐ ANNUAL TOTAL $ 1,600,000 ‐ ‐ ‐ ‐ $ 1,600,000 PROJECT FUNDING PROJECT TITLE: WATER QUALITY RETROFITS JÊ # PÙÊ¹ã DÝÙ®Öã®ÊÄ As part of the backﬂow prevenƟon program, the District must replace all single check ﬁre services and underground ﬂushouts in the water system. These two appurtenances are backﬂow hazards and need to be replaced to comply with water quality standards. There are approximately 150 single check ﬁre services and 200 ﬂushouts that need to be replaced. PÙÊ¹ã Dã®½Ý Project Type: Water LocaƟon: District wide Project Manager: Andrew Theisen PÙÊ¹ã S«ç½ Start Date: July 2013 EsƟmated CompleƟon: June 2018 Capital Request Programmed: New PÙÊ¹ã CÊÝã OòÙò®ó Total Project Cost: $ 500,000 Prior Years Budget: $ 0 PÙÊ¹ã MÖ EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 OÖÙã®Ä¦ Bç¦ã IÃÖã SããÃÄã 1. AddiƟonal Staff Salaries: N/A 2. Debt Service: N/A 3. Maintenance: N/A 4. UƟliƟes: N/A PROJECT COST EsƟmated Cost ItemizaƟon FY 2013‐14 Year 1 FY 2014‐15 Year 2 FY 2015‐16 Year 3 FY 2016‐17 Year 4 FY 2017‐18 Year 5 Total ConstrucƟon (Contract) 75,000 75,000 75,000 75,000 75,000 375,000 Project Mgmt/Inspect 15,000 15,000 15,000 15,000 15,000 75,000 AdministraƟon 10,000 10,000 10,000 10,000 10,000 50,000 ANNUAL TOTAL $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 Financing Source FY 2013‐14 Year 1 FY 2014‐15 Year 2 FY 2015‐16 Year 3 FY 2016‐17 Year 4 FY 2017‐18 Year 5 Total OperaƟng Revenue 100,000 100,000 100,000 100,000 100,000 500,000 Reserve Transfer ‐ ‐ ‐ ‐ ‐ ‐ Government Loans/ Grants ‐ ‐ ‐ ‐ ‐ ‐ Bond Proceeds ‐ ‐ ‐ ‐ ‐ ‐ Development Fees ‐ ‐ ‐ ‐ ‐ ‐ ANNUAL TOTAL $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 PROJECT FUNDING PROJECT TITLE: WELL & BOOSTER REHABS JÊ # PÙÊ¹ã DÝÙ®Öã®ÊÄ Every year, District staff works with Southern California Edison to conduct efficiency tests on all pumps for wells and boosters at all water faciliƟes. The results of the tests idenƟfy inefficient pumps that costs thousands of dollars in wasted energy. Staff prioriƟzes the need for each pump to be refurbished or replaced as the soluƟon to improve efficiency. Ideally, pumps should operate at 75% efficiency. Staff does not consider rehabs unƟl the efficiency has dropped below 60%. Rehabs are a cost efficient soluƟon to reduce annual energy consumpƟon, improve system reliability and lower maintenance costs. PÙÊ¹ã Dã®½Ý Project Type: Water LocaƟon: District wide Project Manager: Mike Henderson PÙÊ¹ã S«ç½ Start Date: July 2013 EsƟmated CompleƟon: June 2014 Capital Request Programmed: New PÙÊ¹ã CÊÝã OòÙò®ó Total Project Cost: $ 500,000 Prior Years Budget: $ 0 PÙÊ¹ã MÖ EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 OÖÙã®Ä¦ Bç¦ã IÃÖã SããÃÄã 1. AddiƟonal Staff Salaries: N/A 2. Debt Service: N/A 3. Maintenance: Rehabs will help lower maintenance costs and prolong the life of the equipment. 4. UƟliƟes: With improved efficiency, electricity costs should decrease slightly. PROJECT COST EsƟmated Cost ItemizaƟon FY 2013‐14 Year 1 FY 2014‐15 Year 2 FY 2015‐16 Year 3 FY 2016‐17 Year 4 FY 2017‐18 Year 5 Total ConstrucƟon (Contract) 100,000 100,000 100,000 100,000 100,000 500,000 ANNUAL TOTAL $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 Financing Source FY 2013‐14 Year 1 FY 2014‐15 Year 2 FY 2015‐16 Year 3 FY 2016‐17 Year 4 FY 2017‐18 Year 5 Total OperaƟng Revenue 100,000 100,000 100,000 100,000 100,000 500,000 Reserve Transfer ‐ ‐ ‐ ‐ ‐ ‐ Government Loans/ Grants ‐ ‐ ‐ ‐ ‐ ‐ Bond Proceeds ‐ ‐ ‐ ‐ ‐ ‐ Development Fees ‐ ‐ ‐ ‐ ‐ ‐ ANNUAL TOTAL $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 PROJECT FUNDING PROJECT TITLE: AMR METER REPLACEMENT JÊ # PÙÊ¹ã DÝÙ®Öã®ÊÄ More than half of the meters in the District are over 10 years old. In order to receive accurate meter reads in a efficient manner, the meters are being changed to meter read to alleviate the labor intensive task. Currently, meter readers walk the streets and manually read each meter, AMR will allow for the radio transmission of reads as the employee drives by. Eventually, it is this technology that will allow the District to move to an Automated Meter Infrastructure that will allow real Ɵme monitoring of water usage for customers. PÙÊ¹ã Dã®½Ý Project Type: Water LocaƟon: District wide Project Manager: Carol Cales PÙÊ¹ã S«ç½ Start Date: July 2012 EsƟmated CompleƟon: June 2017 Capital Request Programmed: FY 2011‐12 PÙÊ¹ã CÊÝã OòÙò®ó Total Project Cost: $ 3,980,000 Prior Years Budget: $ 980,000 PÙÊ¹ã MÖ EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 OÖÙã®Ä¦ Bç¦ã IÃÖã SããÃÄã 1. AddiƟonal Staff Salaries: N/A 2. Debt Service: N/A 3. Maintenance: N/A 4. UƟliƟes: N/A PROJECT COST EsƟmated Cost ItemizaƟon FY 2013‐14 Year 1 FY 2014‐15 Year 2 FY 2015‐16 Year 3 FY 2016‐17 Year 4 FY 2017‐18 Year 5 Total ConstrucƟon (Contract) 750,000 750,000 750,000 750,000 ‐ 3,000,000 ANNUAL TOTAL $ 750,000 $ 750,000 $ 750,000 $ 750,000 ‐ $ 3,000,000 Financing Source FY 2013‐14 Year 1 FY 2014‐15 Year 2 FY 2015‐16 Year 3 FY 2016‐17 Year 4 FY 2017‐18 Year 5 Total OperaƟng Revenue 750,000 750,000 750,000 750,000 750,000 3,000,000 Reserve Transfer ‐ ‐ ‐ ‐ ‐ ‐ Government Loans/ Grants ‐ ‐ ‐ ‐ ‐ ‐ Bond Proceeds ‐ ‐ ‐ ‐ ‐ ‐ Development Fees ‐ ‐ ‐ ‐ ‐ ‐ ANNUAL TOTAL $ 750,000 $ 750,000 $ 750,000 $ 750,000 $ 750,000 $ 3,000,000 PROJECT FUNDING PROJECT TITLE: FACILITIES RELOCATION JÊ # PÙÊ¹ã DÝÙ®Öã®ÊÄ Replacement and relocaƟon of District faciliƟes and appurtenances for development as required by the CiƟes of Highland and San Bernardino, San Bernardino County and other agencies. This project may entail the relocaƟon of ﬁre hydrants, main lines, and service connecƟons where other agencies may be developing homes, businesses or public infrastructure improvements. PÙÊ¹ã Dã®½Ý Project Type: Water LocaƟon: District wide Project Manager: JusƟn Parker PÙÊ¹ã S«ç½ Start Date: July 2013 EsƟmated CompleƟon: June 2015 Capital Request Programmed: FY 2010‐11, ongoing PÙÊ¹ã CÊÝã OòÙò®ó Total Project Cost: $ 675,000 Prior Years Budget: $ 0 PÙÊ¹ã MÖ EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 OÖÙã®Ä¦ Bç¦ã IÃÖã SããÃÄã 1. AddiƟonal Staff Salaries: N/A 2. Debt Service: N/A 3. Maintenance: N/A 4. UƟliƟes: N/A PROJECT COST EsƟmated Cost ItemizaƟon FY 2013‐14 Year 1 FY 2014‐15 Year 2 FY 2015‐16 Year 3 FY 2016‐17 Year 4 FY 2017‐18 Year 5 Total ConstrucƟon (Contract) 30,000 105,000 105,000 105,000 105,000 450,000 Project Mgmt/Inspect 30,000 30,000 30,000 30,000 30,000 150,000 AdministraƟon 15,000 15,000 15,000 15,000 15,000 75,000 ANNUAL TOTAL $ 75,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 675,000 Financing Source FY 2013‐14 Year 1 FY 2014‐15 Year 2 FY 2015‐16 Year 3 FY 2016‐17 Year 4 FY 2017‐18 Year 5 Total OperaƟng Revenue 75,000 150,000 150,000 150,000 150,000 675,000 Reserve Transfer ‐ ‐ ‐ ‐ ‐ ‐ Government Loans/ Grants ‐ ‐ ‐ ‐ ‐ ‐ Bond Proceeds ‐ ‐ ‐ ‐ ‐ ‐ Development Fees ‐ ‐ ‐ ‐ ‐ ‐ ANNUAL TOTAL $ 75,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 675,000 PROJECT FUNDING PROJECT TITLE: SEWER REPLACEMENT JÊ # PÙÊ¹ã DÝÙ®Öã®ÊÄ The 2013 Sewer Master Plan idenƟﬁed over 5,500 linear feet of sewer main that need replacement based on pipe age and condiƟon. The need for replacement was conﬁrmed by ﬁeld inspecƟon using CCTV. It is important replace secƟons of old piping on a regular basis so that the District will not face major sanitary sewer overﬂows or large replacement project costs in the future. PÙÊ¹ã Dã®½Ý Project Type: Sewer LocaƟon: District wide Project Manager: Leida Thomas PÙÊ¹ã S«ç½ Start Date: July 2014 EsƟmated CompleƟon: June 2015 Capital Request Programmed: New PÙÊ¹ã CÊÝã OòÙò®ó Total Project Cost: $ 780,000 Prior Years Budget: $ 0 PÙÊ¹ã MÖ EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 EAST VALLEY WATER DISTRICT FISCAL YEAR 2013‐14 OÖÙã®Ä¦ Bç¦ã IÃÖã SããÃÄã 1. AddiƟonal Staff Salaries: N/A 2. Debt Service: N/A 3. Maintenance: N/A 4. UƟliƟes: N/A PROJECT COST EsƟmated Cost ItemizaƟon FY 2013‐14 Year 1 FY 2014‐15 Year 2 FY 2015‐16 Year 3 FY 2016‐17 Year 4 FY 2017‐18 Year 5 Total ConstrucƟon (Contract) 120,000 120,000 120,000 120,000 120,000 600,000 Project Mgmt/Inspect 12,000 12,000 12,000 12,000 12,000 60,000 AdministraƟon 6,000 6,000 6,000 6,000 6,000 30,000 ANNUAL TOTAL $ 156,000 $ 156,000 $ 156,000 $ 156,000 $ 156,000 $ 780,000 Planning & Design 18,000 18,000 18,000 18,000 18,000 90,000 Financing Source FY 2013‐14 Year 1 FY 2014‐15 Year 2 FY 2015‐16 Year 3 FY 2016‐17 Year 4 FY 2017‐18 Year 5 Total OperaƟng Revenue 156,000 156,000 156,000 156,000 156,000 780,000 Reserve Transfer ‐ ‐ ‐ ‐ ‐ ‐ Government Loans/ Grants ‐ ‐ ‐ ‐ ‐ ‐ Bond Proceeds ‐ ‐ ‐ ‐ ‐ ‐ Development Fees ‐ ‐ ‐ ‐ ‐ ‐ ANNUAL TOTAL $ 156,000 $ 156,000 $ 156,000 $ 156,000 $ 156,000 $ 780,000 PROJECT FUNDING