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Home My WebLink AboutMinutes - EVWD Board of Directors - 02/10/20161 Minutes 2/10/2016 smg Approved March 9, 2016 EAST VALLEY WATER DISTRICT February 10, 2016 REGULAR BOARD MEETING MINUTES The Chairman of the Board called the meeting to order at 4 :30 p.m. PRESENT:Directors: Carrillo, Coats, Morales, Shelton, Smith ABSENT:None STAFF:Jose Martinez, Assistant General Manager; Brian Tompkins, Chief Financial Officer; Justine Hendricksen , District Clerk; Shayla Gerber, Administrative Assistant LEGAL COUNSEL:Jean Cihigoyenetche GUEST(s):Members of the public PUBLIC COMMENTS Chairman Coats declared the public participation section of the meeting open at 4 :31 pm. There being no written or verbal comments, the public participation section was closed. APPROVAL OF AGENDA M/S/C ( Shelton- Smith ) that the February 10, 2016 agenda be approved as submitted. CLOSED SESSION The Board entered into Closed Session at 4 : 3 1 p.m. as provided in the Ralph M. Bro wn Act Government Code Sections 54956.9(d)(2) to discuss the item listed on the agenda. THE BOARD RECONVENED THE MEETING AT 5:30 P.M. ANNOUNCEMENT OF CLOSED SESSION ACTIONS 2 Minutes 2/10/2016 smg With respect to Item #2: T he Board voted unanimously (5-0) to reject the claim for damage s submitted by Mr. Carl Kovach on or about January 28, 2016 due to the lack of timeliness. M r . K a m b r e l l C a m p e r led the flag salute. ROLL CALL PRESENT: Directors: Carrillo, Coats, Morales, Shelton, Smith ABSENT:None PRESENTATION AND CEREMONIAL ITEMS INTRODUCTION OF JEREMY SUBRIAR, FIELD SERVICE WORKER I INTRODUCTION OF KAMBRELL CAMPER, METER READER I The Assistant General Manager introduced Jeremy Subriar and Kambrell Kamper , the District’s recently hired employees to the Board. PUBLIC COMMENTS Chairman Coats declared the public participation section of the meeting open at 5 :40 pm. There being no written or verbal comments, the public participation section was closed. APPROVE THE DECEMBER 9, 2016 REGULAR BOARD MEETING MINUTES M/S/C ( Carrillo-Shelton ) that the Board approve the December 9, 2016 regular board meeting minutes as submitted. DIRECTORS’ FEES AND EXPENSES FOR JANUARY 2016 M/S/C ( Carrillo -Shelton ) that the Board approve the Directors’ fees and expenses for January 2016 as submitted. DISTRICT SUCCESSION PLANNING UPDATE The H uman R esources/ Risk and Safety Manager pr ovided a detailed update to the District ’s Succession Planning including: retirement eligibility , District preparation efforts for c hange through annual employee engagement surveys, improved communication between supervisors and staff, and competitive salary and benefits. She reviewed current employee training and development programs: Leadership Action Academy, employee mentoring program and a cross-training program. S he stated that the final succession plan would be presented to the Board in March 2016 and would be updated every two years. Information only. 3 Minutes 2/10/2016 smg El NIÑO UPDATE The Assistant General Manager provided an El Niño update including the District ’s preparation efforts by assessing resources and centralizing emergency supplies; that the reverse 911 emergency notification system is still in the testing stages. He informed the Board that the District received approximately two inches of rain since the last El Niño update and it is still possible that an El Niñ o event can occur; that January through March are historically rainy seasons. Information only. WATER QUALITY UPDATE The Assistant General Manager pr ovided a review of East Val ley Water District’s water supply sources and the water quality dynamics that are taken to ensure safe drinking water. He identified sampling station s and stated that the District performs 3,200 water samples yearly; that strategic flushing of the system is necessary to rid the water system of harmful bacteria l growth. He also reviewed the District’s water emergency response plan . He stated that the Dist rict provides customers with a Consumer Confidence R eport annually which provides water sampling reports and explanations, and District projects and programs. Information only. BOARD OF DIRECTORS’ REPORTS Director Morales reported on the following: he attended the legislative meeting of East Valley Association of Realtors on Feb ruary 5 th where they discussed their support for the Sterling Natural Resource Center ; o n February 8 th he met with the Association of California Water Agencies Region 9 at East Valley Water District Headquarters . He stated that Region 9 will be hosting a session at the Association of California Water Agencies upcoming conference in May. Director Shelton reported on the following: on Feb ruary 5 th she attended a presentation by the City of Highland Police/Sheriff Department: If You Find Yourself in a Terrorist Attack: Run, Hide , Fight ; o n February 9 th she attended the S an B ernardino Valley Water Conservation District’s monthly meeting where finances were discussed. Director Carrillo reported on the following: that he met with the General Manager/CEO, Chairman Coats and the Assistant Gener al Manager to re view the agenda; he attended an orientation webinar for ACWA’s Legal Affairs Committee. Chairman Coats reported on the following: on Jan uary 29 th he attended the R ecycled Water Ad-Hoc Committee m eeting to discuss the Sterling Natural Resource Center; on 4 Minutes 2/10/2016 smg February 2 nd he attended Va lley District’s board meeting where they approve d the initial study and Mitigated Negative Declaration and Notice of Determination for the City Creek Turnout and Pipeline Project. Information Only. GENERAL MANAGER/CEO REPORT The Assistant General Manager reported on the following: the District hosted a field trip for a third grade class from Belvedere E lementary School on February 3 rd ; that the General Manager/CEO will be presenting a community conversation to Valencia Lee Mobile Home Park on February 18 th ; that three out of five Conservation C ommission candidates have been interviewed and once interviews have been completed, staff will bring recommendations to the Board. The Chief Financial Officer reviewe d the 2016/2017 budget calendar, informed the Board of important due dates pertaining to the upcoming budget and proposed dates special board meetings dates. Information only. LEGAL COUNSEL REPORT Nothing to report at this time. BOARD OF DIRECTORS’ COMMENTS Director Morales thanked staff for setting up ACWA’s Region 9 meeting and for the presentations this evening. Director S mith thanked the Board and staff for all that they do and accommodating him and his scheduling needs. Chairman Coats stated he worked with Vice Chairman C arrillo on the General Manager/CEO’s goals and objectives and the vast majority of goals are long range ; that he h ad his first discussion with the General Manager/CEO regarding his performance appraisal and the Board will enlist the help of Mr. Bill Kelly , President/CEO of Kelly Associates Management Group, to work one on one with each board member over the next several weeks ; and in an effort t o continue improve ment on all aspects of E ast V alley W ater D istrict, each board member will undergo a review as well. Information only. ADJOURN The meeting adjourned at 6:33 p.m. 5 Minutes 2/10/2016 smg _________________________ Ronald L. Coats, Chairman __________________________ John J. Mura, Secretary