HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 04/25/2018REG ULA R BO A RD MEET IN G
C losed Session Begins at 4:30 P M
April 25, 2018 - 5:30 PM
31111 Greenspot Road, Highland, C A 92346
AGE N D A
"In order to comply with legal requirements for posting of agenda, only those items filed
with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday
meeting not requiring departmental investigation, will be considered by the Board of
Directors".
C A LL TO O RD ER
RO LL C A LL O F BO A RD MEMBERS
P U B L I C C OMME N T S
Any person wishing to speak to the Board of Directors is asked to complete a Speaker
Card and submit it to the D istrict C lerk prior to the start of the meeting. Each speaker is
limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State
of C alifornia Brown Act, the Board of Directors is prohibited from discussing or taking
action on any item not listed on the posted agenda. T he matter will automatically be
referred to staff for an appropriate response or action and may appear on the agenda at a
future meeting.
AGE N D A - T his agenda contains a brief general description of each item to be
considered. Except as otherwise provided by law, no action shall be taken on any item not
appearing on the following agenda unless the Board of Directors makes a determination
that an emergency exists or that a need to take immediate action on the item came to the
attention of the District subsequent to the posting of the agenda.
1.Approval of Agenda
REC ESS IN TO C LO SED SESSIO N
C L OSE D SE SSI O N
2.C O N FEREN C E WIT H LEG A L C O UN SEL - A N T IC IPAT ED LIT IG AT IO N
Initiation of litigation pursuant to Government Code Section 54956.9(d)(4)
One Potential Case
5:30 P M RE C O N VE N E ME E T I N G
PLED G E O F A LLEG IA N C E
RO LL C A LL O F BO A RD MEMBERS
A N N O UN C EMEN T O F C LO SED SESSIO N A C T IO N S IT EMS
P U B L I C C O MME N T S
3.AP P RO VAL O F C ON SE N T C AL E N D AR
All matters listed under the C onsent C alendar are considered by the Board of
Directors to be routine and will be enacted in one motion. T here will be no
discussion of these items prior to the time the board considers the motion unless
members of the board, the administrative staff, or the public request specific items to
be discussed and/or removed from the Consent Calendar.
a.March 14, 2018 Regular Meeting Minutes
b.March 28, 2018 Regular Meeting Minutes
c.Financial Statements for March 2018
d.March 2018 D isbursements: Accounts payable disbursements for the period
include check numbers 251899 through 252038, bank drafts, and A C H
Payments in the amount of $4,198,446.94 and $350,255.92 for payroll.
e.Approve Investment Report for Quarter Ended March 31, 2018
D I SC U SSI ON AN D P O SSI B L E AC T I O N I T E MS
4.Review Update to Investment Policy 7.6
5.FY 2018-19 Program Goals and Objectives Workshop
RE P O RT S
6.Board of Directors' Reports
7.General Manager/C EO Report
8.Legal Counsel Report
9.Board of Directors' Comments
AD J O U RN
P LEAS E NO T E:
Materials related to an item on this agenda s ubmitted to the Board after dis tribution of the agenda packet
are availab le fo r pub lic ins p ectio n in the District's o ffic e lo cated at 31111 G reens p o t R d., Highland , during
normal bus ines s ho urs. Also, s uc h d o cuments are available on the District's website at www.eastvalley.org
subject to staff's ability to pos t the doc uments before the meeting.
P urs uant to G overnment C o d e S ec tio n 54954.2(a), any reques t for a d is ab ility-related modific ation or
ac commodation, inc luding auxiliary aid s o r s ervic es , that is s o ught in order to p artic ip ate in the above-
agendized p ublic meeting s ho uld be d irected to the District C lerk at (909) 885-4900 at leas t 72 ho urs prior
to said meeting.
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Minutes 03/14/2018 smg
Draft pending approval
EAST VALLEY WATER DISTRICT March 14, 2018
REGULAR BOARD MEETING
MINUTES
The Chairman of the Board called the meeting to order at 4:30 p.m.
PRESENT: Directors: Carrillo, Coats, Goodrich, Morales, Smith
ABSENT: None
STAFF: John Mura, General Manager/CEO; Brian Tompkins, Chief
Financial Officer; Jeff Noelte, Director of Engineering and
Operations; Justine Hendricksen, District Clerk; Shayla Gerber,
Senior Administrative Assistant
LEGAL COUNSEL: Marty Cihigoyenetche
GUEST(s): Members of the public
PUBLIC COMMENTS
Chairman Coats declared the public participation section of the meeting open at 4:30
p.m.
There being no written or verbal comments, the public participation section was closed.
APPROVAL OF AGENDA
M/S/C (Coats-Smith) that the March 14, 2018 agenda be approved as submitted.
CLOSED SESSION
The Board entered into Closed Session at 4:31 p.m. as provided in the Ralph M. Brown
Act Government Code Section 54957 to discuss the item(s) listed on the agenda.
THE BOARD RECONVENED THE MEETING AT 5:30 P.M.
Director Goodrich led the flag salute.
ROLL CALL
PRESENT: Directors: Carrillo, Coats, Morales, Smith
ABSENT: None
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ANNOUNCEMENT OF CLOSED SESSION ACTIONS
With respect to Item #2: Legal Counsel stated that the General Manger/CEO’s
performance evaluation was discussed in closed session with no reportable action
taken; and discussion regarding the General Manager/CEO’s performance award will be
deferred until agenda item #8.
PUBLIC COMMENTS
Chairman Carrillo declared the public participation section of the meeting open at
5:31 p.m.
There being no written or verbal comments, the public participation section was closed.
APPROVE THE JANUARY 10, 2018 REGULAR BOARD MEETING MINUTES
M/S/C (Smith-Coats) that the Board approve the January 10, 2018 regular board
meeting minutes as submitted.
APPROVE THE JANUARY 16, 2018 SPECIAL BOARD MEETING MINUTES
M/S/C (Smith-Coats) that the Board approve the January 16, 2018 special board
meeting minutes as submitted.
APPROVE THE JANUARY 24, 2018 REGULAR BOARD MEETING MINUTES
M/S/C (Smith-Coats) that the Board approve the January 24, 2018 regular board
meeting minutes as submitted.
DIRECTORS’ FEES AND EXPENSES FOR FEBRUARY 2018
M/S/C (Smith-Coats) that the Board approve the Directors’ fees and expenses for
February 2018 as submitted.
CONSIDER AGREEMENT WITH FERGUSON ENTERPRISES, INC. dba EQUARIUS TO
COMPLETE AUTOMATED METERING INFRASTRUCTURE PHASE II
The Director of Engineering and Operations gave a brief update on the Automated
Metering Infrastructure Project; he provided a map that outlined both Phase I and Phase
II of the Project; he stated that Phase I is complete; that the funding for Phase II was
approved at the November 2017 meeting and staff is requesting that the Board
authorize the General Manager/CEO to execute the agreement with Ferguson
Enterprises, Inc. dba Equarius in order to begin Phase II of the Project.
M/S/C (Coats-Goodrich) that the Board authorize the General Manager/CEO to
enter into an agreement with Ferguson Enterprises, Inc. dba Equarius in the amount of
$520,000, to complete the District’s Automated Metering Infrastructure (AMI) Phase II.
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ADOPT RESOLUTION 2018.06 AUTHORIZING THE RECORDATION OF EASEMENTS FOR
PUMALO CASA
The Director of Engineering and Operations provided information regarding the Pumalo
Casa Project; he stated that there are 12 single family residences; each set of three
homes is served by a single meter. He stated that staff is requesting the Board accept
easements in order to allow each resident their own utility account and monthly water
budget; and that property owners have already authorized these utility easements to
the District.
The Director of Engineering and Operations thanked Mr. Tompkins, Ms. Kelly Malloy,
Ms. Crystal Hess, Public Affairs and Engineering staff for their work on the project.
M/S/C (Goodrich-Coats) that the Board accept the easements for Pumalo Casa
and adopt Resolution 2018.06.
ADOPT RESOLUTION 2018.07 FOURTH STREET SEWER MAIN REHABILITATION NOTICE
OF COMPLETION
The Director of Engineering and Operations provided a demonstration on how the
resin/fiberglass was used to rehabilitate the Fourth Street sewer main, known as cured-
in-place pipe (CIPP). He also stated that the lifespan of the material, once placed in
the pipeline, is 25 years, but in his experience, has seen it last up to 50 years.
M/S/C (Coats-Goodrich) that the Board adopt Resolution 2018.07.
APPROVAL OF ADMINISTRATIVE POLICIES
The District Clerk provided information regarding the Special District Leadership
Foundation’s (SDLF) “District Transparency Certificate of Excellence”; she stated that
as part of the District’s commitment to public transparency, fiscal management and
good governance, the Board would like to submit an application for the certificate; the
Public Records Request Policy and the Brown Act – Open Meeting Policy are necessary
requirements to complete the application and requests the Board approve the two
policies.
M/S/C (Morales-Smith) that the Board adopt approve the Public Records Act
Policy and the Brown Act – Open Meeting Policy as submitted.
GENERAL MANAGER/CEO COMPENSATION
Legal Counsel announced that the General Manager/CEO’s performance evaluation was
discussed in closed session and the matter before the Board is to make a determination
with respect to the performance award of his contract; and that it be based on
completion of his goals and objectives.
Director Morales stated that the General Manager/CEO exceeded his goals and
objectives to the best of his ability and recommends that the Board approve the full
10% performance award.
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Director Coats, Director Goodrich and Vice Chairman Smith concurred with Director
Morales’ comment.
Chairman Carrillo commented that the General Manager/CEO reshaped the culture of
the District.
M/S/C (Morales-Coats) that the Board approve the General Manager/CEO’s 10%
pay for performance award in the amount of $26,790.30.
APPROVAL OF GENERAL MANAGER/CEO’S 2018/19 GOALS AND OBJECTIVES
The General Manager/CEO requested that the Board consider his proposed goals and
objectives for 2018/19; he thanked the Board for their confidence in him and their
support; he stated that once the goals and objectives are approved, they will filter down
throughout the organization. The General Manager/CEO read his proposed goals and
objectives to the Board.
Vice Chairman Smith stated that he appreciates the inclusiveness of the Board in
preparing the General Manager/CEO’s goals and objectives.
Chairman Carrillo thanked the General Manager/CEO and staff for their time and effort
in coordinating the proposed goals and objectives. He stated that the goals are
aggressive and he is pleased that there are long and short-term goals included.
Director Goodrich agreed with Chairman Carrillo that the goals are aggressive.
Director Morales stated that it would be monumental if the General Manager/CEO
achieves all of his goals and objectives for the upcoming year.
M/S/C (Coats-Goodrich) that the Board approve the 2018/19 General
Manager/CEO’s Goals and Objectives as submitted.
BOARD OF DIRECTORS’ REPORTS
Director Coats reported on the following: on March 6 he attended the San Bernardino
Valley Municipal Water District meeting where they approved the amendment to the
Framework Agreement; and on March 13 he attended the City of San Bernardino Water
Board meeting where he gave a presentation to the board to encourage them to
participate in the Advisory Commission on Water Policy.
Director Goodrich: No reports at this time.
Director Morales reported on the following: on March 5 he attended the County
Supervisor’s 3rd District Community Update; on March 7 he attended the City of San
Bernardino Council meeting; on March 13 he attended the City of San Bernardino Board
of Water Commissioners meeting; and on March 9 he met with the General Manager/CEO
for an update on ongoing projects.
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Vice Chairman Smith reported on the following: on March 2 he attended the Legislative
and Public Outreach Committee meeting where he received an update on District
business; on March 13 and 14 he attended the Association of California Water Agencies
(ACWA) Legislative Symposium.
Chairman Carrillo reported on the following: on March 1 he attended the Historical
Community Partnership Committee meeting; on March 2 he attended the Legislative and
Public Outreach Committee meeting; on March 5 he attended Supervisor Ramos’ “Coffee
with the Community” meeting; and on March 13 he attended the annual San Bernardino
County event: “State of the County”.
Information only.
GENERAL MANAGER/CEO REPORT
The General Manager/CEO reported that on March 14 he attended the San Bernardino
Valley Water Conservation District Board meeting where they approved a letter of
support for the Sterling Natural Resource Center; on March 15 he will be holding a third
meeting with local constituents to discuss community partnerships; and on March 15 the
Leadership Academy will be presenting their projects to the executive team. The
General Manager/CEO informed the Board that on March 13, a large fiber optic line
maintained by Frontier Communications was severed causing impacts to the District and
surrounding areas for many hours. He stated that the Information Technology
department will be installing a failover internet service to prevent future interruptions,
and he apologized for any inconvenience this may have caused to our customers.
The General Manager/CEO informed the Board of upcoming meetings and events:
March 26, 2018 @ 2:30 p.m.– Engineering & Operations Committee meeting
April 3 @ 2:00 p.m. – North Fork Water Company Annual Meeting
Information only.
LEGAL COUNSEL REPORT
No report at this time.
BOARD OF DIRECTORS’ COMMENTS
Director Coats made the following statement: “Help ensure your water future by
supporting the Sterling Natural Resource Center”.
Vice Chairman Smith thanked Ms. Malloy for her assistance with the legislative process
while in Sacramento.
Chairman Carrillo thanked everyone for attending the board meeting.
Information only.
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Minutes 03/14/2018 smg
ADJOURN
The meeting adjourned at 6:44 p.m.
___________________________
Chris Carrillo, Board President
__________________________
John Mura, Secretary
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Minutes 03/28/2018 smg
Draft pending approval
EAST VALLEY WATER DISTRICT March 28, 2018
REGULAR BOARD MEETING
MINUTES
The Chairman of the Board called the meeting to order at 5:30 p.m. Mr. Mura led the
flag salute.
PRESENT: Directors: Carrillo, Coats, Goodrich, Morales, Smith
ABSENT: Director: None
STAFF: John Mura, General Manager/CEO; Brian Tompkins, Chief
Financial Officer; Jeff Noelte, Director of Engineering and
Operations; Kelly Malloy, Director of Strategic Services; Justine
Hendricksen, District Clerk; Shayla Gerber, Senior Administrative
Assistant
LEGAL COUNSEL: Jean Cihigoyenetche
GUEST(s): Members of the public
PUBLIC COMMENTS
Chairman Coats declared the public participation section of the meeting open at 5:30
p.m.
There being no written or verbal comments, the public participation section was closed.
APPROVAL OF AGENDA
M/S/C (Coats-Morales) that the March 28, 2018 agenda be approved as
submitted.
APPROVE THE FEBRUARY 14, 2018 REGULAR BOARD MEETING MINUTES
M/S/C (Coats-Smith) that the Board approve the February 14, 2018 regular board
meeting minutes as submitted.
DISBURSEMENTS
M/S/C (Coats-Smith) that the General Fund Disbursements #251743 through
#251898 which were distributed during the period of February 1, 2018 through February
28, 2018, bank drafts, and ACH Payments in the amount of $2,180,251.03 and
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Minutes 03/28/2018 smg
$342,863.51 for payroll and benefit contributions, totaling $2,523,114.54 be approved.
APPROVE THE FINANCIAL STATEMENTS FOR FEBRUARY 2018
M/S/C (Coats-Smith) that the Board approve the financial statements for
February 2018 as submitted.
OUTREACH UPDATE
The Director of Strategic Services reviewed community outreach efforts for both
internal and external programs; the items she covered included: the use of social
media, the change in number of followers month-to-month, examples of posts and
advertising, and mailers included in customer billing.
Information only.
COMMUNITY ADVISORY COMMISSION APPOINTMENTS
The Director of Strategic Services gave a brief overview of the formation of the
Community Advisory Commission, and stated that the Commissioners are selected for
two-year terms, which are set for expiration this year. Additionally, there are currently
three vacancies on the Commission. She also stated that in 2017, the District released
a request for applicants to fill the vacancies and established an interest list. Staff met
with applicants, and provided them with an overview of the Commission’s roles and
responsibilities; and as a result of the process, staff recommends the following
individuals be appointed to the Community Advisory Commission:
Dr. Pamela Miller (Current Commissioner)
Mr. Jeran Jaurique (Current Commissioner)
Mr. Steven Dondalski
Mr. Vincent Laster
Mr. Fred Yauger
Director Goodrich expressed his appreciation of the District and said that it has been a
great experience serving on the Commission.
M/S/C (Coats-Smith) that the Board appoint the following five members to the
Community Advisory Commission:
Dr. Pamela Miller
Mr. Jeran Jaurique
Mr. Steven Dondalski
Mr. Vincent Laster
Mr. Fred Yauger
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LEGISLATIVE ADVOCACY SERVICES
The Director of Strategic Services provided information regarding a change in the
District’s legislative advocacy service agreement; she stated that due to an amicable
separation with between Mr. David Quintana and the current legislative service provider
for the District: Gonzalez, Quintana, Hunter & Cruz, LLC (GQHC), Mr. Quintana created
the Quintana Cruz Company; that during the separation process each partner retained
their own clients; and as a result, staff is requesting authorization for the General
Manager/CEO to execute a service agreement to replace GQHC with The Quintana Cruz
Company through the current term of November 2018.
The General Manager/CEO stated that this was a name change only and services
provided to the District would not impacted.
M/S/C (Goodrich-Morales) that the Board authorize the General Manager/CEO to
execute the service agreement with The Quintana Cruz Company for legislative
advocacy services.
BOARD OF DIRECTORS’ REPORTS
Director Coats reported on the following: on March 15 he attended the Community
Advisory on Water Policy meeting where they discussed updates on the groundwater
council and the site’s reservoir project; on March 19 he attended the Association of San
Bernardino County Special District’s meeting; on March 20 he attended the San
Bernardino Valley Municipal Water District meeting; and on March 27 he attended the
City of San Bernardino Board of Water Commissioners meeting.
Director Goodrich reported that on March 27 he met with the General Manager/CEO to
review District affairs.
Director Morales reported that on March 26 participated in the Association of California
Water Agencies Region 9 teleconference.
Vice Chairman Smith reported on the following: on March 24 he attended the Citrus
Harvest Festival in Highland; and on March 27 he attended the Highland Chamber of
Commerce meeting where Supervisor Ramos gave a “State of the County” address.
Chairman Carrillo reported on the following: on March 15 he attended the Historical
Community Partnership meeting; and on March 19 he attended the Association of San
Bernardino County Special District’s meeting.
Information only.
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GENERAL MANAGER/CEO REPORT
The General Manager/CEO reported that on March 27 the City of Highland authorized a
letter of support for the Sterling Natural Resource Center; and on March 24 the District
participated in the Citrus Harvest Festival of Highland. He stated that on March 29 he
will be holding the fourth meeting with local constituents to discuss community
partnership; and April 4 he will be attending the 2x2x2 meeting at San Bernardino Valley
Municipal Water District to discuss the Sterling Natural Resource Center.
The General Manager/CEO informed the Board of upcoming meetings and events:
April 3 @ 2:00 p.m. – North Fork Water Company Annual Shareholders meeting
April 5 @ 11:30 a.m. – Employee Events Association “Subs for Sneaks” shoe drive
and luncheon in support of Hunt Elementary School
Information only.
LEGAL COUNSEL REPORT
No report at this time.
BOARD OF DIRECTORS’ COMMENTS
Director Coats made the following statement: “Help ensure your water future by
supporting the Sterling Natural Resource Center”.
Chairman Carrillo thanked everyone for attending the meeting.
Information only.
ADJOURN
The meeting adjourned at 6:04 p.m.
___________________________
Chris Carrillo, Board President
__________________________
John Mura, Secretary
B O AR D AGE N D A S TAF F R E P ORT
Agend a Item #3.c .
Meeting Date: Ap ril 25, 2018
C ons ent Item
To: G o verning Board Memb ers
F rom: G eneral Manager/C EO
Subject: F inanc ial S tatements fo r Marc h 2018
R E C O MME N D AT IO N:
S taff rec ommend s that the Bo ard o f Direc to rs ac cept and file the attac hed financ ial statements as o f, and for the
period end ed , Marc h 31, 2018.
B AC KGR O UN D / AN ALYS IS :
Includ ed herewith fo r the Board’s review is a s ummary o f Eas t Valley Water District’s financ ial results , as of
Marc h 31, 2018.
AG E N C Y G O ALS AN D OB J E C T IVE S :
G o al and O bjec tives I I - Maintain a C ommitment to S us tainab ility, Transparenc y, and Ac c o untability
a) P rac tice Trans parent and Ac countab le F is cal Management
R E VIE W B Y O T HE R S :
R ecommended b y:
Jo hn Mura
G eneral Manager/C EO
R espec tfully sub mitted:
Brian Tomp kins
C hief F inancial O ffic er
F IS C AL IMPAC T
T here is no fis cal impac t as s o c iated with this agend a item.
R ecommended b y:
Jo hn Mura
G eneral Manager/C EO
R espec tfully sub mitted:
Brian Tomp kins
C hief F inancial O ffic er
ATTACH M E N TS:
Description Type
March 20 18 Financial Statement Monthly Re view Backup Material
March 20 18 Financial Statements Backup Material
FINANCIAL STATEMENTS MONTHLY REVIEW
MARCH 31, 2018
page | 1
The following is a highlight summary of the District’s financial results as of March 31, 2018.
Please note all values presented are in millions.
Statement of Net Position
Total assets at March 31, 2018 are $191.53 million.
CLASSIFICATION WATER WASTEWATER DISTRICT TOTAL
Cash and Investments $ 18.34 $ 5.64 $ 23.98
Utility Plant, Net 109.70 19.79 129.49
Other Assets 26.46 11.60 38.06
Current Liabilities 4.85 0.27 5.12
Long Term Liabilities 53.37 6.98 60.35
Beginning Net Position 87.55 28.61 116.16
Change in Equity 8.74 1.18 9.92
Total Net Position $ 96.29 $ 29.79 $ 126.08
Below is a summary of the District’s net position as of March 31, 2018.
FINANCIAL STATEMENTS MONTHLY REVIEW
MARCH 31, 2018
page | 2
Cash and Investments are $23.98 million for the month of March, an increase of $0.24
million from the prior month.
$0
$5
$10
$15
$20
$25
$30
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CASH & INVESTMENTS
Restricted Unrestricted
Comparing current assets to current liabilities, the District has a current ratio at March 31,
2018 of 4.41 to 1, with 2 to 1 being an indication of sound financial condition.
FINANCIAL STATEMENTS MONTHLY REVIEW
MARCH 31, 2018
page | 3
Statement of Revenues & Expenses
Operating results are presented in three ways in the attached financial statements for the
period ending March 31, 2018. First is a one-page summary with monthly and year-to-date
totals for revenue and expenses, presented by Expense Category. Second is a one-page
summary with monthly and year-to-date totals for revenues and Expense by Program. Third
is a Budget-to-Actual presentation of program expense detail.
Total Revenues & Expenses through March 31, 2018 are summarized below (in millions):
WATER WASTEWATER DISTRICT TOTAL
Revenue $ 20.78 $ 10.10 $ 30.88
Expense 12.04 8.92 20.96
Water Sales for the month ending March 31, 2018 were $1.16 million or $393K over staff
projections for the month and $1.36 million over projections year-to-date.
$-
$0.5
$1.0
$1.5
$2.0
$2.5
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Water Sales by Tier
Tier 1 Tier 2 Tier 3 FY 2017-18 Projection
FINANCIAL STATEMENTS MONTHLY REVIEW
MARCH 31, 2018
page | 4
Water Sales by Customer Class
The table below shows the District’s water sales for the month of March 2018 by customer
class. All customer classes exceed projections for the month, but Residential and Irrigation
represent 73% or $289K of the total change.
CUSTOMER CLASS ACTUAL PROJECTION $ CHANGE % CHANGE
Residential 612,815$ 444,000$ 168,815$ 38%
Multi-Family 272,260 210,000 62,260 30%
Commercial 120,296 78,000 42,296 54%
Irrigation 155,826 36,000 119,826 333%
Total $ 1,161,197 $ 768,000 $ 393,197 51%
The following table displays customer class by tier for the month of March 2018. Customer
classes noted in bold text represent the top five largest variances over staff projections.
CUSTOMER CLASS TIER ACTUAL PROJECTION $ CHANGE % CHANGE
Residential Tier 1 340,956$ 297,000$ 43,956$ 15%
Residential Tier 2 159,027 86,000 73,027 85%
Residential Tier 3 112,832 61,000 51,832 85%
Multi-Family Tier 1 155,095 135,000 20,095 15%
Multi-Family Tier 2 62,076 31,000 31,076 100%
Multi-Family Tier 3 55,089 44,000 11,089 25%
Commercial Tier 1 59,524 56,000 3,524 6%
Commercial Tier 2 7,596 8,000 (404) -5%
Commercial Tier 3 53,176 14,000 39,176 280%
Irrigation Tier 2 75,984 25,000 50,984 204%
Irrigation Tier 3 79,842 11,000 68,842 626%
Total $ 1,161,197 $ 768,000 $ 393,197 51%
FINANCIAL STATEMENTS MONTHLY REVIEW
MARCH 31, 2018
page | 5
The chart below is a comparative illustration of current Water Revenue compared to last
year’s Water Revenue. As noted in the graph Water Sales and Meter Charges experienced
a significant increase over last year, as customers consumed 99.76 million gallons of water
(133K HCF) more than March of 2017.
$-
$0.5
$1.0
$1.5
$2.0
$2.5
3/31/2017 3/31/2018
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Comparative Monthly Water Revenue
(Water Sales & Meter Charge)
Meter Tier 1 Tier 2 Tier 3
Total - $1,500,768
Total - $1,908,068
FINANCIAL STATEMENTS MONTHLY REVIEW
MARCH 31, 2018
page | 6
Water Fund Activities by Cost Center
The graph below provides a year-to-date comparison of the Water Fund operating cost
centers for FY 2016-17 and FY 2017-18.
FINANCIAL STATEMENTS MONTHLY REVIEW
MARCH 31, 2018
page | 7
Wastewater Fund Activities by Cost Center
The graph below provides a year-to-date comparison of the Wastewater Fund operating
cost centers for FY 2016-17 and FY 2017-18. The largest increases are in Treatment and
T & D. Treatment increased $0.49 million compared to last year due to the new Wastewater
Treatment rate increases imposed by the City of San Bernardino effective July 1, 2017. T
& D increased 45% compared to last year primarily due to a contract for spraying an
insecticide for roach control for the District’s manholes from Palm East between the north
and south limits of the District, and the other increases were a combination of salary and
benefits. All noted increases were anticipated and adopted in the FY 2017-18 Operating
Budget.
WATER WASTEWATER DISTRICT TOTAL
Assets:
Current Assets:
01 Cash and Cash Equivalents 9,552,628.67$ 2,798,396.99$ 12,351,025.66$
02 Investments 3,442,485.94 1,883,867.48 5,326,353.42
03 Accounts Receivable, Net 3,690,908.56 257,451.65 3,948,360.21
04 ‐Interest Receivable 5,951.06 3,377.19 9,328.25
14*05 Other Receivables 420,595.41 - 420,595.41
06 Due from other Governments 115,675.21 - 115,675.21
08 Inventory 283,228.67 6,721.16 289,949.83
09 Prepaid Expenses 81,610.05 18,662.53 100,272.58
17,593,083.57 4,968,477.00 22,561,560.57
Non-Current Assets:
10 Restricted Cash and Cash Equivalents 5,348,574.55 959,389.27 6,307,963.82
11 Capital Assets not being Depreciated 19,347,238.55 10,640,480.80 29,987,719.35
13 Capital Assets, Net 109,702,109.93 19,792,652.93 129,494,762.86
134,397,923.03 31,392,523.00 165,790,446.03
Total Assets:151,991,006.60 36,361,000.00 188,352,006.60
Deferred Outflow Of Resources
24*Deferred Charge on Refunding 138,481.81 - 138,481.81
25 Deferred Outflows - Pensions 2,374,775.29 669,809.71 3,044,585.00
154,504,263.70 37,030,809.71 191,535,073.41
Current Liabilities:
22 Accounts Payable and Accrued Expenses 746,826.82 29,991.33 776,818.15
23 Accrued Payroll and Benefits (7,416.27) - (7,416.27)
15 Customer Service Deposits 1,593,711.80 - 1,593,711.80
16 Construction Advances and Retentions 106,000.00 3,500.00 109,500.00
17 Accrued Interest Payable 414,532.39 54,931.25 469,463.64
18 Current Portion of Compensated Absences 262,722.88 60,915.12 323,638.00
19 Current Portion of Long-Term Debt 1,735,128.45 117,958.00 1,853,086.45
4,851,506.07 267,295.70 5,118,801.77
Non-Current Liabilities:
20 Compensated Absences, less current portion (57,768.28) (32,875.98) (90,644.26)
28 Net Pension Liability 7,819,274.72 2,205,437.28 10,024,712.00
21 Long Term Debt, Less Current Portion 45,202,162.78 4,635,698.29 49,837,861.07
27 Other Liabilities 812.95 54,814.56 55,627.51
Deferred Inflows Of Resources
26 Deferred Inflows - Pensions 405,103.37 114,260.63 519,364.00
53,369,585.54 6,977,334.78 60,346,920.32
58,221,091.61 7,244,630.48 65,465,722.09
31 Equity 87,545,567.50 28,606,562.74 116,152,130.24
87,545,567.50 28,606,562.74 116,152,130.24
Tot Total Revenue 20,781,822.61 10,099,338.49 30,881,161.10
Tot Total Expense 12,044,218.02 8,919,722.00 20,963,940.02
8,737,604.59 1,179,616.49 9,917,221.08
96,283,172.09 29,786,179.23 126,069,351.32
154,504,263.70$ 37,030,809.71$ 191,535,073.41$
Unaudited
As of March 31, 2018
Combining Schedule of Net Position
Total Equity and Current Surplus (Deficit):
Total Assets and Deferred Outflows of Resources:
Total Current Assets:
Total Non-Current Assets:
Total Liabilities, Equity and Current Surplus (Deficit):
Total Total Beginning Equity:
Equity:
Revenues Over/Under Expenses
Total Current Liabilities:
Total Non-Current and Deferred Inflows of Resources:
Total Liabilities and Deferred Inflows of Resources:
Page 1 of 8
AMENDED AMENDED AMENDED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Revenue
41 Water Sales 1,161,197.21$ 13,147,877.00$ 15,000,000.00$ -$ -$ -$ 15,000,000.00$ 1,852,123.00$
42 Meter Charges 746,770.82 6,711,196.09 8,845,000.00 - - - 8,845,000.00 2,133,803.91
43 Penalties 42,940.48 456,967.95 445,500.00 2,542.97 32,731.77 40,000.00 485,500.00 (4,199.72)
44 Wastewater System Charges - - - 387,361.56 3,502,821.24 4,545,000.00 4,545,000.00 1,042,178.76
45 Wastewater Treatment Charges - - - 701,410.23 6,519,980.68 7,900,000.00 7,900,000.00 1,380,019.32
46 Other Operating Revenue 45,744.52 298,523.63 131,500.00 4,075.00 9,100.00 70,000.00 201,500.00 (106,123.63)
47 Non Operating Revenue 5,506.87 167,257.94 125,000.00 299.29 34,704.80 22,000.00 147,000.00 (54,962.74)
48 Gain or Loss on Disposition - - - - - - - -
56 Benefits - - - - - - - -
68 Depreciation - - - - - - - -
Revenue Total: 2,002,159.90 20,781,822.61 24,547,000.00 1,095,689.05 10,099,338.49 12,577,000.00 37,124,000.00 6,242,838.90
- - - - -
Expense by Category
51 Labor 354,580.47 3,125,026.94 4,791,000.00 105,203.06 906,723.93 1,422,000.00 6,213,000.00 2,181,249.13
56 Benefits 620,225.13 2,156,439.39 2,722,500.00 32,932.76 467,992.61 662,500.00 3,385,000.00 760,568.00
63 Contract Services 318,744.08 2,367,983.76 3,723,100.00 806,394.51 7,080,330.93 8,909,900.00 12,633,000.00 3,184,685.31
65 Professional Development 11,407.39 128,451.18 270,300.00 2,226.00 48,338.33 103,700.00 374,000.00 197,210.49
53 Overtime 16,647.65 200,469.83 252,600.00 1,048.35 42,189.02 51,400.00 304,000.00 61,341.15
62 Materials and Supplies 86,259.67 732,377.74 1,120,200.00 7,138.14 81,787.11 121,800.00 1,242,000.00 427,835.15
64 Utilities 152,660.35 1,596,294.53 2,353,800.00 10,346.59 88,743.90 182,200.00 2,536,000.00 850,961.57
52 Temporary Labor - 1,814.40 10,500.00 - 777.60 4,500.00 15,000.00 12,408.00
67 Other 5,365.16 211,006.56 260,000.00 2,299.37 88,656.07 111,000.00 371,000.00 71,337.37
54 Standby 2,020.00 23,066.59 38,000.00 360.00 4,320.00 2,000.00 40,000.00 12,613.41
61 Water Supply - 605,275.43 801,000.00 - - - 801,000.00 195,724.57
71 -Debt Service - 2,970,140.67 4,002,000.00 - 204,862.50 313,000.00 4,315,000.00 1,139,996.83
81 -Capital Improvement 699.84 307,508.12 3,525,000.00 29,260.00 826,778.42 1,140,000.00 4,665,000.00 3,530,713.46
82 -Capital Outlay 83,310.74 210,331.29 480,000.00 - 37,999.20 131,000.00 611,000.00 362,669.51
83 -Accounting Income Add back - (2,591,968.41) - (29,260.00) (959,777.62) - - 3,551,746.03
Expense Total: 1,651,920.48 12,044,218.02 24,350,000.00 967,948.78 8,919,722.00 13,155,000.00 37,505,000.00 16,541,059.98
Total Surplus (Deficit): 350,239.42$ 8,737,604.59$ -$ 127,740.27$ 1,179,616.49$ -$ -$ -$
Unaudited
Revenue and Expense Budget-to-Actual by Category
Month Ended March 31, 2018
WATER WASTEWATER DISTRICT WIDE
Page 2 of 8
AMENDED AMENDED AMENDED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Revenue
41 Water Sales 1,161,197.21$ 13,147,877.00$ 15,000,000.00$ -$ -$ -$ 15,000,000.00$ 1,852,123.00$
42 Meter Charges 746,770.82 6,711,196.09 8,845,000.00 - - - 8,845,000.00 2,133,803.91
43 Penalties 42,940.48 456,967.95 445,500.00 2,542.97 32,731.77 40,000.00 485,500.00 (4,199.72)
44 Wastewater System Charges - - - 387,361.56 3,502,821.24 4,545,000.00 4,545,000.00 1,042,178.76
45 Wastewater Treatment Charges - - - 701,410.23 6,519,980.68 7,900,000.00 7,900,000.00 1,380,019.32
46 Other Operating Revenue 45,744.52 298,523.63 131,500.00 4,075.00 9,100.00 70,000.00 201,500.00 (106,123.63)
47 Non Operating Revenue 5,506.87 167,257.94 125,000.00 299.29 34,704.80 22,000.00 147,000.00 (54,962.74)
Revenue Total: 2,002,159.90 20,781,822.61 24,547,000.00 1,095,689.05 10,099,338.49 12,577,000.00 37,124,000.00 6,242,838.90
Progra 1000 - Board of Directors 17,370.63 69,811.99 160,300.00 5,238.29 29,309.99 68,700.00 229,000.00 129,878.02
Progra 2000 - General Administration 139,886.59 788,233.66 975,200.00 31,923.37 296,876.76 391,800.00 1,367,000.00 281,889.58
Progra 2100 - Human Resources 44,821.50 440,437.48 631,000.00 9,925.25 178,981.50 261,000.00 892,000.00 272,581.02
Progra 2200 - Public Affairs 59,077.20 257,240.53 456,000.00 31,668.75 225,022.83 434,000.00 890,000.00 407,736.64
Progra 2300 - Conservation 45,048.67 276,854.47 575,000.00 - - - 575,000.00 298,145.53
Progra 3000 - Finance 112,648.05 606,401.48 900,200.00 18,879.92 229,066.30 355,800.00 1,256,000.00 420,532.22
Progra 3200 - Information Technology 43,231.01 414,416.24 682,100.00 15,218.91 174,297.35 288,900.00 971,000.00 382,286.41
Progra 3300 - Customer Service 130,090.57 926,038.07 1,390,100.00 25,922.98 289,892.81 420,900.00 1,811,000.00 595,069.12
Progra 3400 - Meter Service 24,676.11 258,537.04 407,000.00 - - - 407,000.00 148,462.96
Progra 4000 - Engineering 175,528.05 687,194.59 1,127,900.00 27,105.80 227,763.33 458,100.00 1,586,000.00 671,042.08
Progra 5000 - Water Production 255,196.82 2,955,103.55 4,139,000.00 - - - 4,139,000.00 1,183,896.45
Progra 5100 - Water Treatment 109,198.43 677,347.94 1,061,000.00 - - - 1,061,000.00 383,652.06
Progra 5200 - Water Quality 36,921.77 269,630.21 425,000.00 - - - 425,000.00 155,369.79
Progra 6000 - Field Maintenance Administration 37,484.85 216,257.15 224,000.00 1,893.53 25,767.61 22,000.00 246,000.00 3,975.24
Progra 6100 - Water Maintenance 217,405.47 1,489,754.31 2,044,000.00 - - - 2,044,000.00 554,245.69
Progra 6200 - Wastewater Maintenance - - - 781,879.76 6,963,247.55 8,625,000.00 8,625,000.00 1,661,752.45
Progra 7000 - Facilities Maintenance 70,124.61 470,168.15 635,800.00 13,699.99 108,097.18 190,200.00 826,000.00 247,734.67
Progra 7100 - Fleet Maintenance 54,347.51 344,779.49 509,400.00 4,592.23 61,536.29 54,600.00 564,000.00 157,684.22
Progra 8000 - Capital 84,010.58 896,011.67 8,007,000.00 - 109,862.50 1,584,000.00 9,591,000.00 5,033,379.80
Total Surplus (Deficit):345,091.48$ 8,737,604.59$ -$ 127,740.27$ 1,179,616.49$ -$ -$ -$
Revenue and Expense Budget-to-Actual by Program
Month Ended March 31, 2018
Unaudited
WATER WASTEWATER DISTRICT WIDE
Page 3 of 8
AMENDED AMENDED AMENDED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Revenue
41 Water Sales 1,161,197.21$ 13,147,877.00$ 15,000,000.00$ -$ -$ -$ 15,000,000.00$ 1,852,123.00$
42 Meter Charges 746,770.82 6,711,196.09 8,845,000.00 - - - 8,845,000.00 2,133,803.91
43 Penalties 42,940.48 456,967.95 445,500.00 2,542.97 32,731.77 40,000.00 485,500.00 (4,199.72)
44 Wastewater System Charges - - - 387,361.56 3,502,821.24 4,545,000.00 4,545,000.00 1,042,178.76
45 Wastewater Treatment Charges - - - 701,410.23 6,519,980.68 7,900,000.00 7,900,000.00 1,380,019.32
46 Other Operating Revenue 45,744.52 298,523.63 131,500.00 4,075.00 9,100.00 70,000.00 201,500.00 (106,123.63)
47 Non Operating Revenue 5,506.87 167,257.94 125,000.00 299.29 34,704.80 22,000.00 147,000.00 (54,962.74)
48 Gain or Loss on Disposition - - - - - - - -
56 Benefits - - - - - - - -
68 Depreciation - - - - - - -
Revenue Total: 2,002,159.90 20,781,822.61 24,547,000.00 1,095,689.05 10,099,338.49 12,577,000.00 37,124,000.00 6,242,838.90
Program: 1000 - Board of Directors - - -
51 Labor 3,920.00$ 41,527.50$ 73,500.00$ 1,680.00$ 17,797.50$ 31,500.00$ 105,000.00$ 45,675.00$
56 Benefits 2,483.76 15,649.22 39,900.00 1,064.46 6,703.40 17,100.00 57,000.00 34,647.38
62 Materials and Supplies 102.06 558.08 700.00 43.74 239.18 300.00 1,000.00 202.74
63 Contract Services 5,250.00 5,488.80 7,700.00 2,250.00 2,352.35 3,300.00 11,000.00 3,158.85
65 Professional Development 466.87 6,588.39 38,500.00 200.09 2,217.56 16,500.00 55,000.00 46,194.05
Program: 1000 - Board of Directors Total: 12,222.69 69,811.99 160,300.00 5,238.29 29,309.99 68,700.00 229,000.00 129,878.02
Program: 2000 - General Administration - - -
51 Labor 39,791.28 229,733.79 343,700.00 17,053.43 98,382.39 147,300.00 491,000.00 162,883.82
53 Overtime 214.21 1,274.73 - 91.81 546.34 - - (1,821.07)
56 Benefits 71,797.43 192,218.32 232,500.00 2,742.25 40,896.29 73,500.00 306,000.00 72,885.39
62 Materials and Supplies 684.31 2,074.88 5,600.00 293.29 889.28 2,400.00 8,000.00 5,035.84
63 Contract Services 26,365.50 310,641.04 312,900.00 11,299.50 133,714.76 134,100.00 447,000.00 2,644.20
64 Utilities 192.10 1,647.93 2,100.00 82.33 743.54 900.00 3,000.00 608.53
65 Professional Development 841.76 50,642.97 78,400.00 360.76 21,704.16 33,600.00 112,000.00 39,652.87
Program: 2000 - General Administration Total: 139,886.59 788,233.66 975,200.00 31,923.37 296,876.76 391,800.00 1,367,000.00 281,889.58
Program: 2100 - Human Resources - - - -
51 Labor 10,801.27 100,096.31 147,700.00 4,629.13 42,898.47 63,300.00 211,000.00 68,005.22
52 Temporary Labor - 1,814.40 8,400.00 - 777.60 3,600.00 12,000.00 9,408.00
53 Overtime - 781.42 2,100.00 - 334.89 900.00 3,000.00 1,883.69
56 Benefits 25,220.67 75,091.54 92,000.00 1,524.86 22,404.67 30,000.00 122,000.00 24,503.79
62 Materials and Supplies 161.66 1,287.04 14,000.00 69.29 551.59 6,000.00 20,000.00 18,161.37
63 Contract Services 3,136.63 37,140.73 79,800.00 1,344.27 15,917.47 34,200.00 114,000.00 60,941.80
64 Utilities 38.61 312.01 700.00 16.54 133.67 300.00 1,000.00 554.32
65 Professional Development 97.50 17,040.26 27,300.00 41.79 7,302.97 11,700.00 39,000.00 14,656.77
67 Other 5,365.16 206,873.77 259,000.00 2,299.37 88,660.17 111,000.00 370,000.00 74,466.06
Program: 2100 - Human Resources Total: 44,821.50 440,437.48 631,000.00 9,925.25 178,981.50 261,000.00 892,000.00 272,581.02
Month Ended March 31, 2018
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
Page 4 of 8
AMENDED AMENDED AMENDED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Month Ended March 31, 2018
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
Program: 2200 - Public Affairs - - - -
51 Labor 14,973.60 110,363.32 189,000.00 11,893.60 106,399.39 189,000.00 378,000.00 161,237.29
52 Temporary Labor - - - - - - - -
53 Overtime 83.19 2,117.75 3,500.00 83.19 2,117.65 3,500.00 7,000.00 2,764.60
56 Benefits 24,970.51 67,861.01 91,000.00 2,822.07 45,234.94 69,000.00 160,000.00 46,904.05
62 Materials and Supplies 3,149.28 9,396.65 38,500.00 2,548.12 9,406.76 38,500.00 77,000.00 58,196.59
63 Contract Services 12,202.83 55,329.14 103,000.00 10,623.97 49,916.44 103,000.00 206,000.00 100,754.42
64 Utilities 2,802.49 6,279.05 17,500.00 2,802.50 6,279.02 17,500.00 35,000.00 22,441.93
65 Professional Development 895.30 5,893.61 13,500.00 895.30 5,668.63 13,500.00 27,000.00 15,437.76
Program: 2200 - Public Affairs Total: 59,077.20 257,240.53 456,000.00 31,668.75 225,022.83 434,000.00 890,000.00 407,736.64
Program: 2300 - Conservation - - - -
51 Labor 11,711.19 75,045.25 98,000.00 - - - 98,000.00 22,954.75
52 Temporary Labor - - - - - - - -
53 Overtime - - 8,000.00 - - - 8,000.00 8,000.00
56 Benefits 2,362.01 31,172.96 32,000.00 - - - 32,000.00 827.04
62 Materials and Supplies 24,458.85 109,181.27 223,000.00 - - - 223,000.00 113,818.73
63 Contract Services 6,463.55 58,883.12 187,000.00 - - - 187,000.00 128,116.88
64 Utilities 53.07 560.87 21,000.00 - - - 21,000.00 20,439.13
65 Professional Development - 2,011.00 6,000.00 - - - 6,000.00 3,989.00
Program: 2300 - Conservation Total: 45,048.67 276,854.47 575,000.00 - - - 575,000.00 298,145.53
Program: 3000 - Finance - - - -
51 Labor 31,458.12 306,521.13 478,100.00 13,481.91 131,185.14 204,900.00 683,000.00 245,293.73
52 Temporary Labor - - - - - - - -
53 Overtime 395.88 2,344.97 7,000.00 169.66 1,004.95 3,000.00 10,000.00 6,650.08
56 Benefits 79,230.91 213,985.83 269,900.00 4,509.78 62,161.17 86,100.00 356,000.00 79,853.00
62 Materials and Supplies 64.39 3,091.82 7,700.00 27.59 1,325.07 3,300.00 11,000.00 6,583.11
63 Contract Services 739.40 70,146.72 116,200.00 365.54 29,258.53 49,800.00 166,000.00 66,594.75
64 Utilities 96.56 1,134.86 2,800.00 41.39 486.36 1,200.00 4,000.00 2,378.78
65 Professional Development 662.79 8,505.15 17,500.00 284.05 3,645.08 7,500.00 25,000.00 12,849.77
67 Other - 671.00 1,000.00 - - - 1,000.00 329.00
Program: 3000 - Finance Total: 112,648.05 606,401.48 900,200.00 18,879.92 229,066.30 355,800.00 1,256,000.00 420,532.22
Program: 3200 - Information Technology - - - -
51 Labor 16,056.35 148,331.39 219,100.00 6,881.25 63,570.60 93,900.00 313,000.00 101,098.01
52 Temporary Labor - - - - - - - -
53 Overtime - - - - - - - -
56 Benefits 12,239.42 73,031.21 98,300.00 1,936.85 27,989.43 38,700.00 137,000.00 35,979.36
62 Materials and Supplies 1,459.78 43,707.04 25,200.00 625.62 18,731.59 10,800.00 36,000.00 (26,438.63)
63 Contract Services 13,151.44 137,971.37 323,400.00 5,636.33 59,130.63 138,600.00 462,000.00 264,898.00
64 Utilities 313.52 1,894.65 4,200.00 134.36 811.98 1,800.00 6,000.00 3,293.37
65 Professional Development 10.50 9,480.58 11,900.00 4.50 4,063.12 5,100.00 17,000.00 3,456.30
Program: 3200 - Information Technology Total: 43,231.01 414,416.24 682,100.00 15,218.91 174,297.35 288,900.00 971,000.00 382,286.41
Page 5 of 8
AMENDED AMENDED AMENDED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Month Ended March 31, 2018
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
Program: 3300 - Customer Service - - - -
51 Labor 22,995.87 220,544.96 330,400.00 9,855.34 101,718.35 141,600.00 472,000.00 149,736.69
52 Temporary Labor - - 2,100.00 - - 900.00 3,000.00 3,000.00
53 Overtime 150.95 2,594.57 3,500.00 64.68 1,119.80 1,500.00 5,000.00 1,285.63
56 Benefits 57,208.57 185,886.00 216,400.00 4,417.90 63,413.42 72,600.00 289,000.00 39,700.58
62 Materials and Supplies 1,559.23 4,081.14 8,400.00 668.24 1,749.06 3,600.00 12,000.00 6,169.80
63 Contract Services 40,465.74 444,524.43 706,900.00 7,612.44 94,169.86 149,100.00 856,000.00 317,305.71
64 Utilities 7,710.21 62,410.03 109,900.00 3,304.38 26,747.14 47,100.00 157,000.00 67,842.83
65 Professional Development - 2,535.15 12,500.00 - 979.28 4,500.00 17,000.00 13,485.57
67 Other - 3,461.79 - - (4.10) - - (3,457.69)
Program: 3300 - Customer Service Total: 130,090.57 926,038.07 1,390,100.00 25,922.98 289,892.81 420,900.00 1,811,000.00 595,069.12
Program: 3400 - Meter Service - - - -
51 Labor 12,379.57 147,615.59 228,000.00 - - - 228,000.00 80,384.41
53 Overtime 153.83 3,723.02 20,000.00 - - - 20,000.00 16,276.98
56 Benefits 11,692.17 100,973.74 142,000.00 - - - 142,000.00 41,026.26
62 Materials and Supplies 208.63 1,512.72 4,000.00 - - - 4,000.00 2,487.28
63 Contract Services 137.64 4,110.91 11,000.00 - - - 11,000.00 6,889.09
64 Utilities 104.27 601.06 2,000.00 - - - 2,000.00 1,398.94
65 Professional Development - - - - - - - -
Program: 3400 - Meter Service Total: 24,676.11 258,537.04 407,000.00 - - - 407,000.00 148,462.96
Program: 4000 - Engineering - - - -
51 Labor 35,156.24 319,028.02 498,400.00 15,066.96 127,247.66 213,600.00 712,000.00 265,724.32
52 Temporary Labor - - - - - - - -
53 Overtime 54.94 676.86 1,400.00 23.54 290.04 600.00 2,000.00 1,033.10
56 Benefits 69,361.21 226,696.27 304,000.00 4,302.16 71,730.30 105,000.00 409,000.00 110,573.43
62 Materials and Supplies 262.34 2,703.88 16,800.00 112.42 490.34 7,200.00 24,000.00 20,805.78
63 Contract Services 69,521.53 90,579.10 200,200.00 7,098.53 12,815.45 85,800.00 286,000.00 182,605.45
64 Utilities 416.94 41,862.70 86,100.00 178.68 13,354.62 36,900.00 123,000.00 67,782.68
65 Professional Development 754.85 5,647.76 21,000.00 323.51 1,834.92 9,000.00 30,000.00 22,517.32
Program: 4000 - Engineering Surplus Total: 175,528.05 687,194.59 1,127,900.00 27,105.80 227,763.33 458,100.00 1,586,000.00 671,042.08
Program: 5000 - Water Production - - - -
51 Labor 45,913.42 417,067.65 670,000.00 - - - 670,000.00 252,932.35
53 Overtime 237.30 31,654.23 36,000.00 - - - 36,000.00 4,345.77
54 Standby 1,040.00 10,500.00 20,000.00 - - - 20,000.00 9,500.00
56 Benefits 81,351.41 275,025.76 337,000.00 - - - 337,000.00 61,974.24
61 Water Supply - 605,275.43 801,000.00 - - - 801,000.00 195,724.57
62 Materials and Supplies 9,352.08 156,975.66 279,000.00 - - - 279,000.00 122,024.34
63 Contract Services 1,267.00 255,410.04 367,000.00 - - - 367,000.00 111,589.96
64 Utilities 114,549.63 1,197,036.09 1,614,000.00 - - - 1,614,000.00 416,963.91
65 Professional Development 1,485.98 6,158.69 15,000.00 - - - 15,000.00 8,841.31
Program: 5000 - Water Production Total: 255,196.82 2,955,103.55 4,139,000.00 - - - 4,139,000.00 1,183,896.45
Page 6 of 8
AMENDED AMENDED AMENDED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Month Ended March 31, 2018
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
Program: 5100 - Water Treatment - - - -
51 Labor 16,854.44 156,532.24 237,000.00 - - - 237,000.00 80,467.76
53 Overtime 2,517.70 17,096.19 18,000.00 - - - 18,000.00 903.81
56 Benefits 28,568.34 97,246.67 115,000.00 - - - 115,000.00 17,753.33
62 Materials and Supplies 533.46 72,631.96 165,000.00 - - - 165,000.00 92,368.04
63 Contract Services 50,755.18 238,945.64 326,000.00 - - - 326,000.00 87,054.36
64 Utilities 9,969.31 94,895.24 200,000.00 - - - 200,000.00 105,104.76
Program: 5100 - Water Treatment Total: 109,198.43 677,347.94 1,061,000.00 - - - 1,061,000.00 383,652.06
Program: 5200 - Water Quality - - - -
51 Labor 12,761.24 117,914.81 176,000.00 - - - 176,000.00 58,085.19
53 Overtime 277.53 6,872.34 15,000.00 - - - 15,000.00 8,127.66
56 Benefits 13,755.60 65,297.10 86,000.00 - - - 86,000.00 20,702.90
62 Materials and Supplies 3,353.38 12,424.86 18,000.00 - - - 18,000.00 5,575.14
63 Contract Services 6,774.02 66,134.62 120,000.00 - - - 120,000.00 53,865.38
64 Utilities - 844.55 2,000.00 - - - 2,000.00 1,155.45
65 Professional Development - 141.93 8,000.00 - - - 8,000.00 7,858.07
Program: 5200 - Water Quality Total: 36,921.77 269,630.21 425,000.00 - - - 425,000.00 155,369.79
Program: 6000 - Field Maintenance Administration - - - -
51 Labor 12,091.24 94,616.14 102,600.00 811.08 11,996.14 11,400.00 114,000.00 7,387.72
52 Temporary Labor - - - - - - - -
53 Overtime 1,565.58 15,728.43 15,000.00 114.05 1,672.76 - 15,000.00 (2,401.19)
54 Standby 980.00 12,566.59 18,000.00 360.00 4,320.00 2,000.00 20,000.00 3,113.41
56 Benefits 15,378.63 54,086.63 51,500.00 350.45 5,922.39 4,500.00 56,000.00 (4,009.02)
62 Materials and Supplies - 16,387.42 2,700.00 - 11.36 300.00 3,000.00 (13,398.78)
63 Contract Services - - - - - - - -
64 Utilities 1,277.56 10,670.74 18,900.00 141.95 1,185.63 2,100.00 21,000.00 9,143.63
65 Professional Development 6,191.84 12,201.20 15,300.00 116.00 659.33 1,700.00 17,000.00 4,139.47
Program: 6000 - Field Maintenance Administration Total: 37,484.85 216,257.15 224,000.00 1,893.53 25,767.61 22,000.00 246,000.00 3,975.24
Program: 6100 - Water Maintenance - - - -
51 Labor 51,973.17 490,428.52 784,000.00 - - - 784,000.00 293,571.48
53 Overtime 10,053.73 107,149.92 105,000.00 - - - 105,000.00 (2,149.92)
56 Benefits 92,812.92 374,058.68 485,000.00 - - - 485,000.00 110,941.32
62 Materials and Supplies 33,858.13 232,282.83 221,000.00 - - - 221,000.00 (11,282.83)
63 Contract Services 28,707.52 251,779.84 449,000.00 - - - 449,000.00 197,220.16
64 Utilities - 34,054.52 - - - - - (34,054.52)
Program: 6100 - Water Maintenance Total: 217,405.47 1,489,754.31 2,044,000.00 - - - 2,044,000.00 554,245.69
Program: 6200 - Wastewater Maintenance - - - -
51 Labor - - - 20,522.00 178,579.84 280,000.00 280,000.00 101,420.16
53 Overtime - - - 130.20 32,686.59 35,000.00 35,000.00 2,313.41
56 Benefits - - - 7,988.53 106,067.69 144,000.00 144,000.00 37,932.31
62 Materials and Supplies - - - 1,044.07 24,651.62 35,000.00 35,000.00 10,348.38
Wastewater Treatment - - - 701,410.23 6,519,980.68 7,610,000.00 7,610,000.00 1,090,019.32
63 Contract Services - - - 50,784.73 101,281.13 521,000.00 521,000.00 419,718.87
Program: 6200 - Wastewater Maintenance Total:- - - 781,879.76 6,963,247.55 8,625,000.00 8,625,000.00 1,661,752.45
Page 7 of 8
AMENDED AMENDED AMENDED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Month Ended March 31, 2018
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
Program: 7000 - Facilities Maintenance - - - -
51 Labor 4,974.20 50,010.39 67,900.00 2,131.80 15,876.44 29,100.00 97,000.00 31,113.17
53 Overtime 839.35 8,370.22 17,500.00 359.72 2,654.60 7,500.00 25,000.00 13,975.18
56 Benefits 11,483.11 35,525.22 40,800.00 813.24 8,947.57 13,200.00 54,000.00 9,527.21
62 Materials and Supplies 1,847.70 24,685.93 33,900.00 693.53 7,656.80 8,100.00 42,000.00 9,657.27
63 Contract Services 44,636.91 277,164.86 316,500.00 7,034.21 41,394.70 70,500.00 387,000.00 68,440.44
64 Utilities 6,343.34 74,411.53 159,200.00 2,667.49 31,482.07 61,800.00 221,000.00 115,106.40
65 Professional Development - - - - 85.00 - - (85.00)
Program: 7000 - Facilities Maintenance Total: 70,124.61 470,168.15 635,800.00 13,699.99 108,097.18 190,200.00 826,000.00 247,734.67
- -
Program: 7100 - Fleet Maintenance - - - -
51 Labor 10,769.27 99,649.93 147,600.00 1,196.56 11,072.01 16,400.00 164,000.00 53,278.06
53 Overtime 103.46 866.60 2,700.00 11.50 96.29 300.00 3,000.00 2,037.11
56 Benefits 20,308.46 71,851.81 87,100.00 460.21 6,186.45 7,900.00 95,000.00 16,961.74
62 Materials and Supplies 5,204.39 39,394.56 56,700.00 1,012.23 16,084.46 6,300.00 63,000.00 7,520.98
63 Contract Services 9,169.19 63,733.40 96,500.00 934.76 20,398.93 10,500.00 107,000.00 22,867.67
64 Utilities 8,792.74 67,678.70 113,400.00 976.97 7,519.87 12,600.00 126,000.00 50,801.43
65 Professional Development - 1,604.49 5,400.00 - 178.28 600.00 6,000.00 4,217.23
Program: 7100 - Fleet Maintenance Total: 54,347.51 344,779.49 509,400.00 4,592.23 61,536.29 54,600.00 564,000.00 157,684.22
- -
Program: 8000 - Capital - - -
71 -Debt Service - 2,970,140.67 4,002,000.00 - 204,862.50 313,000.00 4,315,000.00 1,139,996.83
81 -Capital Improvement 699.84 307,508.12 3,525,000.00 29,260.00 826,778.42 1,140,000.00 4,665,000.00 3,530,713.46
82 -Capital Outlay 83,310.74 210,331.29 480,000.00 - 37,999.20 131,000.00 611,000.00 362,669.51
83 -Accounting Income Add back (84,010.58) (2,591,968.41) - (29,260.00) (959,777.62) - - 3,551,746.03
Program: 8000 - Capital Total: - 896,011.67 8,007,000.00 - 109,862.50 1,584,000.00 9,591,000.00 8,585,125.83
Total Surplus (Deficit): 434,250.00$ 8,737,604.59$ -$ 127,740.27$ 1,179,616.49$ -$ -$ -$
Page 8 of 8
B O AR D AGE N D A S TAF F R E P ORT
Agenda Item #3.d .
Meeting Date: Ap ril 25, 2018
C ons ent Item
To: G o verning Board Memb ers
F rom: G eneral Manager/C EO
Subject: March 2018 Disburs ements: Ac c o unts p ayab le disburs ements fo r the period includ e c hec k numbers
251899 through 252038, b ank drafts, and AC H P ayments in the amount of $4,198,446.94 and
$350,255.92 fo r payroll.
R E C O MME N D AT IO N:
S taff rec ommend s that the Board o f Directo rs review and approve the Dis tric t’s expens e d is b urs ements for the
period March 1, 2018 thro ugh March 31, 2018 in the amount of $4,548,702.86.
B AC KGR O UN D / AN ALYS IS :
In the continued effo rt to b e fis cally trans p arent, the p ayment register fo r s upplies , materials , services , and
p ayroll for Marc h 2018 is attac hed for review and approval. T his proc ess p rovid es the Board and the p ublic an
o p p o rtunity to review the exp enses of the Dis tric t. Acc o unts P ayable is p ro cess ed weekly, while p ayroll is
p ro ces s ed bi-weekly. Info rmation to justify eac h expenditure is available thro ugh the F inanc e Department.
Acc o unts payab le d is b urs ements for the p erio d inc lude c hec k numbers 251899 thro ugh 252038, bank drafts ,
and AC H P ayments in the amount of $4,198,446.94 and $350,255.92 for payroll. S ignific ant expenses greater
than o r equal to $50,000 are further exp lained below:
R ecommended b y:
Jo hn Mura
G eneral Manager/C EO
R espec tfully sub mitted:
Brian Tomp kins
C hief F inancial O ffic er
AG E N C Y G O ALS AN D OB J E C T IVE S :
G o al and O bjec tives I I - Maintain a C ommitment to S us tainab ility, Transparenc y, and Ac c o untability
a) P rac tice Trans parent and Ac countab le F is cal Management
R E VIE W B Y O T HE R S :
T his agenda item has been reviewed by the F inanc e Dep artment.
F IS C AL IMPAC T
S ufficient funds have b een b udgeted in the adopted F Y 2017-18 Bud get.
ATTACH M E N TS:
Description Type
March 20 18 P ayment Register Backup Material
PAYMENT REGISTER
MARCH 1, 2018 - MARCH 31, 2018
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
3/8/2018 251899 ANTHESIS (FORMERLY POMONA VALLEY WORKSHOP) 915.00
3/8/2018 251900 BESST, INC. 750.00
3/8/2018 251901 BRADEN HEYWOOD DBA GENESIS INDUSTRIAL SUPPLY 195.18
3/8/2018 251902 BURGESS MOVING & STORAGE 1,500.30
3/8/2018 251903 BURRTEC WASTE (GROUP) INDUSTRIES, INC. 238.36
3/8/2018 251904 CSR AIR CONDITIONING & HEATING 9,760.00
3/8/2018 251905 DENTAL HEALTH SERVICES 303.80
3/8/2018 251906 FIRST CHOICE SERVICES 532.63
3/8/2018 251907 GOVERNMENT FINANCE OFFICERS ASSOCIATION 150.00
3/8/2018 251908 HIGHLAND COMMUNITY NEWS 1,900.00
3/8/2018 251909 IDEA HALL 12,950.00
3/8/2018 251910 INLAND WATER WORKS SUPPLY CO 16,525.50
3/8/2018 251911 NAPA AUTO PARTS 114.20
3/8/2018 251912 PATTON'S SALES CORP 46.99
3/8/2018 251913 PHOENIX LIFE INSURANCE COMPANY 66.74
3/8/2018 251914 PILAR ONATE 9,000.00
3/8/2018 251915 SOUTH COAST A Q M D 505.74
3/8/2018 251916 STAPLES BUSINESS ADVANTAGE 873.73
3/8/2018 251918 SUNSTATE EQUIPMENT CO 1,611.24
3/8/2018 251919 TYLER TECHNOLGIES 137.50
3/8/2018 251920 Kenneth Almaraz 660.00
3/8/2018 251921 Rachelle Luna 442.50
3/8/2018 251922 Gwynett Schonert 100.00
3/8/2018 251923 LORRAINE ZAZUETA 302.65
3/8/2018 251924 CALPERS, UAL PAYMENT 500,000.00
3/15/2018 251925 INLAND EMPIRE CAPITAL FUND, LLC 34.45
3/15/2018 251926 EVERARDO TORRES 11.33
3/15/2018 251927 1921 W. 11TH STREET, LLC 68.13
3/15/2018 251928 NEREIDA PEREZ 33.10
3/15/2018 251929 MRO INVESTMENTS, INC 120.11
3/15/2018 251930 LYNETTE RIVERA 1,281.17
3/15/2018 251931 RED HOOK CAPITAL 1,767.39
3/15/2018 251932 PACIFIC GROUP LLC 83.86
3/15/2018 251933 CULP CONSTRUCTION COMPANY 460.02
3/15/2018 251934 LEO DAVIS SR 71.19
3/15/2018 251935 TERESA ACOSTA 627.00
3/15/2018 251936 JASON SANCHEZ 150.00
3/15/2018 251937 MICHAEL MILLER 100.00
3/15/2018 251938 WILLIAM MCFARLAND 89.00
3/15/2018 251939 ANTHESIS (FORMERLY POMONA VALLEY WORKSHOP) 3,387.00
3/15/2018 251940 ASBCSD 66.00
3/15/2018 251941 BURGESS MOVING & STORAGE 1,500.30
3/15/2018 251942 C&M ELECTRIC 2,231.76
3/15/2018 251943 CHICAGO TITLE COMPANY 600.00
PAYMENT REGISTER
MARCH 1, 2018 - MARCH 31, 2018 Page 1 of 6
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
3/15/2018 251944 CSR AIR CONDITIONING & HEATING 560.00
3/15/2018 251945 CULLIGAN OF ONTARIO 94.50
3/15/2018 251946 DANIELS TIRE SERVICE, INC 1,239.22
3/15/2018 251947 DIRECTV 250.97
3/15/2018 251948 ESRI 25,000.00
3/15/2018 251949 EYE MED VISION CARE 1,308.12
3/15/2018 251950 FIRST CHOICE SERVICES 108.73
3/15/2018 251951 FLEET SALES & CONSULTING, INC. DBA BILL & WAGS INC. 118.13
3/15/2018 251952 GARY YOUNG 480.29
3/15/2018 251953 HACH COMPANY 217.26
3/15/2018 251954 HIGHLAND SENIOR CENTER 500.00
3/15/2018 251955 INLAND DESERT SECURITY & COMMUNICATIONS, INC 546.75
3/15/2018 251956 KELLY ASSOCIATES MANAGEMENT GROUP LLC 2,192.50
3/15/2018 251957 KONICA MINOLTA 1,304.93
3/15/2018 251958 MICHAEL REARDON 526.69
3/15/2018 251959 NAPA AUTO PARTS 22.60
3/15/2018 251960 PERSONAL BEST, TOP HEALTH 144.81
3/15/2018 251961 PETTY CASH 208.92
3/15/2018 251962 SO CAL GAS 573.89
3/15/2018 251963 SOUTHERN CALIFORNIA EDISON COMPANY 119,720.35
3/15/2018 251964 SUNSCREEN WINDOW TINTING 240.00
3/15/2018 251965 TYLER TECHNOLGIES 440.00
3/15/2018 251966 U.S. BANCORP SERVICE CENTER 19,989.29
3/15/2018 251971 VALERO MARKETING & SUPPLY COMP 9,290.18
3/21/2018 251972 ALLEN WILLIAMS 239.00
3/21/2018 251973 ANTHESIS (FORMERLY POMONA VALLEY WORKSHOP) 1,167.00
3/21/2018 251974 AT&T 49.82
3/21/2018 251975 BESST, INC. 1,800.00
3/21/2018 251976 BURRTEC WASTE (GROUP) INDUSTRIES, INC. 272.12
3/21/2018 251977 CHEM-TECH INTERNATIONAL INC 4,564.84
3/21/2018 251978 DINO PERUGINO, COMMERCIAL TRANSPORTATION SERVICES 4,733.14
3/21/2018 251979 ESPY SERVICES, INC. 182.20
3/21/2018 251980 FLEET MANAGEMENT DEPARTMENT 341.04
3/21/2018 251981 HUB CONSTRUCTION SPECIALTIES 447.45
3/21/2018 251982 INLAND WATER WORKS SUPPLY CO 786.04
3/21/2018 251983 K & L HARDWARE 11.55
3/21/2018 251984 K & L HARDWARE 95.46
3/21/2018 251985 NAPA AUTO PARTS 68.87
3/21/2018 251986 SAN BERNARDINO MUNICIPAL WATER DEPARTMENT 668,768.16
3/21/2018 251987 SO CAL GAS 15.78
3/21/2018 251988 UPS FREIGHT 8.04
3/26/2018 252025 DML DanceCo BC 600.00
3/28/2018 251989 ADVANCED OFFICE, IMAGING PLUS 409.79
3/28/2018 251990 ANTHESIS (FORMERLY POMONA VALLEY WORKSHOP) 1,176.00
3/28/2018 251991 AT&T 415.99
3/28/2018 251992 BRADEN HEYWOOD DBA GENESIS INDUSTRIAL SUPPLY 195.72
3/28/2018 251993 CINTAS CORPORATION (UNIFORMS) 1,930.72
3/28/2018 251996 CSR AIR CONDITIONING & HEATING 2,025.00
3/28/2018 251997 FEDERAL EXPRESS CORPORATION 91.29
3/28/2018 251998 HATFIELD BUICK 258.94
3/28/2018 251999 INLAND WATER WORKS SUPPLY CO 140.08
3/28/2018 252000 K & L HARDWARE 17.21
3/28/2018 252001 KELLY ASSOCIATES MANAGEMENT GROUP LLC 7,500.00
PAYMENT REGISTER
MARCH 1, 2018 - MARCH 31, 2018 Page 2 of 6
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
3/28/2018 252002 METROPOLITAN LIFE INS CO 150.87
3/28/2018 252003 NAPA AUTO PARTS 32.31
3/28/2018 252004 SOUTHERN CALIF OCCUPATIONAL HEALTH SERVICES 100.00
3/28/2018 252005 SOUTHERN CALIFORNIA EDISON COMPANY 9,464.86
3/28/2018 252006 STANTEC CONSULTING SERVICES, INC. 14,630.73
3/28/2018 252007 STAPLES BUSINESS ADVANTAGE 1,114.02
3/28/2018 252010 UNITED PARCEL SERVICE, INC. 29.75
3/28/2018 252011 V.I.P. DOORS & GATES INC 1,037.50
3/29/2018 252012 BRUCE HEWARD 100.00
3/29/2018 252013 CESAR LOMELI 299.00
3/29/2018 252014 CHAD EASTER 150.00
3/29/2018 252015 CHRISTOPHER STAMPER 30.00
3/29/2018 252016 EDWARD ZABREBSKY 94.05
3/29/2018 252017 MAYRA SALAZAR-VILLEGAS 150.00
3/29/2018 252018 PAMELA BIBLE 78.00
3/29/2018 252019 PAT WALLACE 200.00
3/29/2018 252020 PAT WALLACE 200.00
3/29/2018 252021 SARA KURTH 29.99
3/29/2018 252022 THOMAS WILSON 100.00
3/29/2018 252023 WILLIAM KRUEGER 100.00
3/29/2018 252024 ZARIDE SALEH 200.00
3/29/2018 252026 CHRISTOPHER DURO 805.19
3/29/2018 252027 MELODEE LEWIS 455.84
3/29/2018 252028 CHRISTOPHER LORD 37.16
3/29/2018 252029 MORE CASH FOR HOMES, LLC 165.39
3/29/2018 252030 JOSE HERRERA 34.22
3/29/2018 252031 KEENA JOHNSON 60.69
3/29/2018 252032 RALPH PARTNER II, LLC 21.27
3/29/2018 252033 DUNG LE 41.64
3/29/2018 252034 UBEROUS INC 110.45
3/29/2018 252035 WEST COAST RESTORATION LLC 86.25
3/29/2018 252036 ERAN FATTAL 11.82
3/29/2018 252037 DAKOTA ASSET SERVICES, LLC 127.77
3/29/2018 252038 KI W KIM 108.72
BANK DRAFTS
3/5/2018 DFT0002601 PayNearMe, Inc. 141.29
3/5/2018 DFT0002604 MERCHANT BANKCD 224.44
3/6/2018 DFT0002614 PayNearMe, Inc. 43.78
3/7/2018 DFT0002611 PayNearMe, Inc. 41.79
3/8/2018 DFT0002612 PayNearMe, Inc. 33.83
3/9/2018 DFT0002587 CA SDI Tax 2,376.87
3/9/2018 DFT0002588 CALPERS/ DEFERRED COMPENSATION 15,341.11
3/9/2018 DFT0002589 CALPERS/ MEDICAL 88,194.08
3/9/2018 DFT0002590 CALPERS/ RETIREMENT 61.38
3/9/2018 DFT0002591 CALPERS/ RETIREMENT 230.02
3/9/2018 DFT0002592 CALPERS/ RETIREMENT 153.05
3/9/2018 DFT0002593 CALPERS/ RETIREMENT 3,732.96
3/9/2018 DFT0002594 CALPERS/ RETIREMENT 3,804.77
3/9/2018 DFT0002595 CALPERS/ RETIREMENT 18,253.41
3/9/2018 DFT0002596 CALPERS/ RETIREMENT 11,998.52
3/9/2018 DFT0002597 CALPERS/ RETIREMENT 824.38
3/9/2018 DFT0002598 Federal Payroll Tax 24,076.18
PAYMENT REGISTER
MARCH 1, 2018 - MARCH 31, 2018 Page 3 of 6
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
3/9/2018 DFT0002599 Medicare 6,746.88
3/9/2018 DFT0002602 Social Security 95.04
3/9/2018 DFT0002603 State Payroll Tax 9,414.38
3/9/2018 DFT0002605 STATE DISBURSEMENT UNIT 2,442.47
3/9/2018 DFT0002613 PayNearMe, Inc. 51.74
3/12/2018 DFT0002608 FORTE, ACH DIRECT INC, ACH FEES 6,147.26
3/12/2018 DFT0002609 PayNearMe, Inc. 63.68
3/12/2018 DFT0002647 LAIF INVESTMENT AGENCY 1,000,000.00
3/13/2018 DFT0002610 PayNearMe, Inc. 63.68
3/14/2018 DFT0002636 PayNearMe, Inc. 51.74
3/15/2018 DFT0002634 PayNearMe, Inc. 29.85
3/15/2018 DFT0002637 VERIFONE INC 22.00
3/16/2018 DFT0002632 PayNearMe, Inc. 25.87
3/19/2018 DFT0002633 PayNearMe, Inc. 33.83
3/20/2018 DFT0002635 PayNearMe, Inc. 47.76
3/21/2018 DFT0002639 PayNearMe, Inc. 17.91
3/22/2018 DFT0002638 CBB 2,482.76
3/22/2018 DFT0002640 PayNearMe, Inc. 17.91
3/22/2018 DFT0002644 VERIFONE INC 22.00
3/23/2018 DFT0002617 CA SDI Tax 2,655.10
3/23/2018 DFT0002618 CALPERS/ DEFERRED COMPENSATION 15,391.23
3/23/2018 DFT0002619 CALPERS/ RETIREMENT 153.05
3/23/2018 DFT0002620 CALPERS/ RETIREMENT 61.38
3/23/2018 DFT0002621 CALPERS/ RETIREMENT 3,906.22
3/23/2018 DFT0002622 CALPERS/ RETIREMENT 824.38
3/23/2018 DFT0002623 CALPERS/ RETIREMENT 12,065.92
3/23/2018 DFT0002624 CALPERS/ RETIREMENT 230.02
3/23/2018 DFT0002625 CALPERS/ RETIREMENT 3,981.37
3/23/2018 DFT0002626 CALPERS/ RETIREMENT 18,349.34
3/23/2018 DFT0002627 Federal Payroll Tax 27,907.27
3/23/2018 DFT0002628 Medicare 7,553.92
3/23/2018 DFT0002629 Social Security 735.28
3/23/2018 DFT0002630 STATE DISBURSEMENT UNIT 2,442.47
3/23/2018 DFT0002631 State Payroll Tax 11,111.54
3/23/2018 DFT0002641 PayNearMe, Inc. 25.87
3/23/2018 DFT0002645 VERIFONE INC 22.00
3/26/2018 DFT0002642 PayNearMe, Inc. 41.79
3/27/2018 DFT0002643 PayNearMe, Inc. 51.74
3/28/2018 DFT0002664 PayNearMe, Inc. 43.78
3/29/2018 DFT0002666 PayNearMe, Inc. 21.89
3/30/2018 DFT0002665 PayNearMe, Inc. 15.92
ACH PAYMENTS
3/8/2018 10003906 ADCOMP SYSTEMS 319.29
3/8/2018 10003907 ANTHONY'S IRRIGATION 22,085.00
3/8/2018 10003908 BARRY'S SECURITY SERVICES, INC 101.75
3/8/2018 10003909 BEN JOSEPH ZERPA 249.99
3/8/2018 10003910 CALGON CARBON CORPORATION 269.38
3/8/2018 10003911 CLEARFLY COMMUNATIONS 1,347.21
3/8/2018 10003912 CORELOGIC SOLUTIONS INC. 350.00
3/8/2018 10003913 EVWD EMPLOYEES EVENTS ASSOC 334.50
3/8/2018 10003914 FERGUSON ENTERPRISES, INC. 6,109.43
3/8/2018 10003915 FILARSKY & WATT LLP 232.50
PAYMENT REGISTER
MARCH 1, 2018 - MARCH 31, 2018 Page 4 of 6
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
3/8/2018 10003916 FSA Only/East Valley Water District 1,629.30
3/8/2018 10003917 INFOSEND, INC 220.33
3/8/2018 10003918 JC LAW FIRM 46,410.00
3/8/2018 10003919 JOHN WITHERS ASSOCIATES 6,000.00
3/8/2018 10003920 LANDS END INC 95.83
3/8/2018 10003921 LINCOLN NATIONAL LIFE INS CO. 2,084.13
3/8/2018 10003922 MINUTEMAN PRESS OF RANCHO CUCAMONGA 6,017.81
3/8/2018 10003923 NATIONAL CONSTRUCTION RENTALS 158.49
3/8/2018 10003924 PARRON HALL CORPORATION 25,310.59
3/8/2018 10003925 PLUMBERS DEPOT INC. 1,044.07
3/8/2018 10003926 POWERSTRIDE BATTERY CO. 334.13
3/8/2018 10003927 PRINCIPAL FINANCIAL GROUP 9,034.21
3/8/2018 10003928 PSA PRINTING & MAILING SERVICES, INC 485.55
3/8/2018 10003929 SAFETY COMPLIANCE COMPANY 300.00
3/8/2018 10003930 SAN BERNARDINO VALLEY MUNICIPAL WATER DISTRICT 13,382.91
3/8/2018 10003931 STUBBIES PROMOTIONS INC 3,222.26
3/8/2018 10003932 USA BLUE BOOK 341.66
3/8/2018 10003933 VERIZON WIRELESS 3,589.15
3/15/2018 10003935 BARRY'S SECURITY SERVICES, INC 3,283.90
3/15/2018 10003936 BEN JOSEPH ZERPA 199.99
3/15/2018 10003937 CINTAS CORPORATION (FIRST AID) 101.03
3/15/2018 10003938 CLIFF'S PEST CONTROL 323.00
3/15/2018 10003939 CLINICAL LAB OF S B 6,414.25
3/15/2018 10003940 DAN DIETZ 444.15
3/15/2018 10003941 DAVID HERNANDEZ 422.05
3/15/2018 10003942 EXCEL LANDSCAPE, ICN 12,200.00
3/15/2018 10003943 EZEQUIEL ELECTRIC, INC. 6,478.00
3/15/2018 10003944 FMB TRUCK OUTFITTERS, INC 35.40
3/15/2018 10003945 FRONTIER COMMUNICATIONS 1,154.82
3/15/2018 10003946 GARY STURDIVAN 612.35
3/15/2018 10003947 GORDON GRANT 529.37
3/15/2018 10003948 IMG/INLAND MEDIA GROUP, STEVE SWITZER 160.00
3/15/2018 10003949 INFOSEND, INC 41,013.47
3/15/2018 10003950 JOSE MILLAN 300.00
3/15/2018 10003951 MANAGED HEALTH NETWORK 241.92
3/15/2018 10003952 MICHAEL HENDERSON 597.23
3/15/2018 10003953 MIKE J. ROQUET CONSTRUCTION INC 26,172.85
3/15/2018 10003954 MILLER SPATIAL SERVICES, LLC 6,568.00
3/15/2018 10003955 QUINN COMPANY 363.68
3/15/2018 10003956 REBECCA KASTEN 700.00
3/15/2018 10003957 SCHUBERT ENTERPRISES INC 220.00
3/15/2018 10003958 SHRED-IT US JV LLC 126.58
3/15/2018 10003959 THOMAS P ORTON 465.35
3/15/2018 10003960 TPX COMMUNICATIONS 2,191.00
3/15/2018 10003961 UNDERGROUND SERVICE ALERT 224.50
3/15/2018 10003962 WEST VALLEY WATER DISTRICT 2,000.00
3/21/2018 10003963 AIRGAS, USA LLC 163.74
3/21/2018 10003964 APPLIED MAINTENANCE SUPPLIES & SOLUTIONS LLC 1,417.33
3/21/2018 10003965 BARRY'S SECURITY SERVICES, INC 1,794.58
3/21/2018 10003966 BOOT BARN, INC 177.10
3/21/2018 10003967 CALIFORNIA TOOL & WELDING SUPPLY 85.07
3/21/2018 10003968 CINTAS CORPORATION (FIRST AID) 177.33
3/21/2018 10003969 EVWD EMPLOYEES EVENTS ASSOC 359.50
PAYMENT REGISTER
MARCH 1, 2018 - MARCH 31, 2018 Page 5 of 6
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
3/21/2018 10003970 EXCEL LANDSCAPE, ICN 220.00
3/21/2018 10003971 FSA Only/East Valley Water District 1,629.30
3/21/2018 10003972 INDUSTRIAL RUBBER & SUPPLY 31.10
3/21/2018 10003973 JESUS FABIAN VALENZUELA 85.00
3/21/2018 10003974 MILLER SPATIAL SERVICES, LLC 4,812.00
3/21/2018 10003975 MINUTEMAN PRESS OF RANCHO CUCAMONGA 9,360.86
3/21/2018 10003976 NETWORK FLEET, INC 124.75
3/21/2018 10003977 P.A.D. PALM AUTO DETAIL 855.00
3/21/2018 10003978 PARRON HALL CORPORATION 6,095.83
3/21/2018 10003979 QUINN COMPANY 73,205.01
3/21/2018 10003980 SAN BERNARDINO VALLEY MUNICIPAL WATER DISTRICT 34,905.10
3/21/2018 10003981 STEPHANIE MICHELE GUIDA 918.75
3/21/2018 10003982 VISTA PAINTS 183.47
3/21/2018 10003983 VULCAN MATERIALS COMPANY 1,336.05
3/21/2018 10003984 WORTHINGTON PARTNERS, LLC 10,000.00
3/27/2018 10003985 MUFG UNION BANK N.A. 556,310.11
3/27/2018 10003986 MUFG UNION BANK, N.A. 292,439.39
3/28/2018 10003987 APPLIED MAINTENANCE SUPPLIES & SOLUTIONS LLC 581.87
3/28/2018 10003988 ASHOK K. DHINGRA, AKD CONSULTING 16,634.46
3/28/2018 10003989 BOOT BARN, INC 205.19
3/28/2018 10003990 CALIFORNIA FUELS & LUBRICANTS 1,508.45
3/28/2018 10003991 CARBON ACTIVATED CORP 50,716.00
3/28/2018 10003992 CORE & MAIN LP 1,477.37
3/28/2018 10003993 EXCEL LANDSCAPE, ICN 3,690.89
3/28/2018 10003994 FRONTIER COMMUNICATIONS 951.05
3/28/2018 10003995 HARRINGTON INDUSTRIAL PLASTIC 2,697.07
3/28/2018 10003996 INDUSTRIAL RUBBER & SUPPLY 18.90
3/28/2018 10003997 JOSE MILLAN 2,600.00
3/28/2018 10003998 MC CRAY ENTERPRISES 3,807.00
3/28/2018 10003999 MERLIN JOHNSON CONSTRUCTION 50,675.00
3/28/2018 10004000 MINUTEMAN PRESS OF RANCHO CUCAMONGA 172.51
3/28/2018 10004001 OFFICIAL PAYMENTS CORP. 35.70
3/28/2018 10004002 PACIFIC COAST TOOL & SUPPLY 180.12
3/28/2018 10004003 PLUS 1 PERFORMANCE 20.79
3/28/2018 10004004 PRINCIPAL FINANCIAL GROUP 8,949.11
3/28/2018 10004005 SAFETY COMPLIANCE COMPANY 900.00
3/28/2018 10004006 SCHUBERT ENTERPRISES INC 220.00
3/28/2018 10004007 TIM VITRANO 60.00
3/28/2018 10004008 VISTA PAINTS 145.89
TOTAL 4,198,446.94$
PAYMENT REGISTER
MARCH 1, 2018 - MARCH 31, 2018 Page 6 of 6
B O AR D AG E N DA S TAF F R E P O RT
Agenda Item #3.e.
Meeting Date: April 25, 2018
C onsent Item
To: G overning Bo ard Members
F rom: G eneral Manager/C E O
S ubject: Ap pro ve Inves tment R epo rt fo r Q uarter Ended Marc h 31, 2018
R E C O MME N DAT IO N:
S taff rec ommends that the Bo ard of Direc tors ac c ept and file the attac hed Investment R ep ort fo r the quarter ended ,
March 31, 2018.
B AC KG R OUN D / AN ALYS IS :
C alifornia Government C ode §53646(b) requires the T reasurer or C F O of a local agency to submit a quarterly report on
the agency’s investments to the legislative body of the agency within 30 days of the end of each quarter.
D iscussio n
T he attached I nvestment R eport shows all of the D istrict’s cash and investments, restricted and unrestricted, as of M arch
31, 2018. Attachment A presents the investment securities purchased and retired during the quarter J anuary to M arch
2018. I ncreases and decreases in highly liquid funds, such as L AI F, are explained in the narrative below.
Unrestricted Investments
L AI F
T he balanc e held in the Loc al Agenc y Inves tment F und at the beginning of the quarter was $15,803,326. Interes t
earned during the p revio us quarter o f $42,596 was po sted to the account in January, and staff initiated a transfer into
LAIF for $1,000,000, res ulting in a b alanc e at the end o f the q uarter of $16,845,922.
LAIF earnings for the q uarter ended Marc h 31, 2018 were $59,745, calc ulated at an app ortio nment rate of 1.51%; up
fro m 1.20% whic h had been in effect fo r the previous q uarter. T he earnings were pos ted to the Dis trict’s acco unt on
April 13, 2018.
C itizen’s Business Bank (C B B) Wealth Management
T he to tal (bo ok) value of the ass ets held with C BB increas ed $20,342 to $5,649,101 during the quarter ended March
31, 2018. T he balanc e in this ac co unt is held bo th in a money market acco unt ($262,211) and in a $5,386,890 po rtfolio
o f Treas ury and fed eral agency securities s ho wn o n Attachment A.
Net interes t payments rec eived on s ec urities in the Dis tric t’s p ortfo lio were $28,494 and funds held in money market
ac co unts earned $1,082. Earnings were reduced b y a $7,197 amo rtization charge against dis c ounts taken o n the
ac quis itio n of certain bo nds.
Investment manager fees paid during the quarter were $2,037.
T here were no Dis tric t trans fers to or from this investment acco unt during the q uarter.
T he fo llowing s c hedule summarizes the ac tivity fo r Unrestric ted Inves tments during the Q uarter ended March 31,
2018:
Restricted Investments
Trust ac c ounts with Union Bank are us ed to s afeguard fund s which are restric ted by bo nd co venants. T he acco unts
remaining op en as of Marc h 31, 2018, are us ed to rec eive Dis trict depos its , fro m whic h the Trustee (Union Bank)
p ays Dis trict bond holders .
S emiannual bond payment dates are April 1st and O ctober 1st.
S ummary S ched ule of Union Bank Trustee Acco unts
T he fo llowing s c hedule summarizes ac tivity in the Union Bank ac c ounts for the Q uarter end ed Marc h 31, 2018:
AGE NC Y GOALS AN D O B J E C T IVE S:
G o al and O b jec tives I I - Maintain a C ommitment to S ustainab ility, Trans parency, and Acc ountability
a) P rac tice Trans parent and Acc ountable F is c al Management
R E VIE W B Y O T HE R S:
T his agenda item has been reviewed b y the F inanc e Dep artment.
F IS C AL IMPAC T
T here is no fis c al imp ac t as so ciated with this agend a item.
R ec ommend ed by:
John Mura
G eneral Manager/C EO
R es pectfully s ubmitted:
Brian Tomp kins
C hief F inancial O fficer
ATTAC H M E NTS:
Descriptio n Type
Investment Report for the Quarter Ended M ar 31 2 018 Backup Material
Attachment A - C BB Investment Activity Report for Quarter
Ended M ar 31 2 018 Backup Material
EAST VALLEY WATER DISTRICT
Investment Activity
Quarter Ended March 31, 2018
Market
Purch Units / Maturity Amort Cost Adjusted Cost Matured / Adjusted Cost Value
Date Issuer CUSIP Yield Face Value Date 1/1/2018 Adjustment 1/1/2018 Purchases Called 3/31/2018 3/31/2018
01/27/16 Federal Home Loan Bank 3130A6XY8 2.000% 100,000 01/27/21 100,000.00 100,000.00 100,000.00 98,508.00
10/12/16 Federal Home Loan Bank 3130A9GS4 1.700% 100,000 10/12/17 100,000.00 100,000.00 100,000.00 96,687.00
10/29/15 Federal Home Loan 3130A6NA1 1.400% 100,000 10/29/19 100,000.00 100,000.00 100,000.00 98,589.00
12/09/16 Federal Home Loan 313371U79 3.125% 200,000 12/11/20 208,208.75 208,208.75 208,208.75 203,448.00
08/03/16 Federal Home Loan 3130A8WW9 1.300% 100,000 05/01/20 100,000.00 100,000.00 100,000.00 97,836.00
05/31/17 US Treasury Note 912828XR6 1.750% 300,000 05/31/22 299,765.63 299,765.63 299,765.63 290,919.00
03/15/16 Fannie Mae 3136G3CK9 1.520% 300,000 06/15/20 299,745.00 299,745.00 299,745.00 294,555.00
07/28/16 Fannie Mae 3136G3J30 1.600% 100,000 07/28/21 100,000.00 100,000.00 100,000.00 96,920.00
08/04/16 Fannie Mae 3136G3XV2 1.100% 100,000 07/27/17 99,750.00 99,750.00 99,750.00 97,131.00
08/24/16 Fannie Mae 3135G0N66 1.400% 100,000 08/24/20 99,981.00 99,981.00 99,981.00 97,719.00
08/25/16 Fannie Mae 3136G3Y33 1.400% 300,000 08/25/21 300,000.00 300,000.00 300,000.00 289,260.00
10/27/15 Freddie Mac 3134G3F88 1.500% 100,000 08/28/19 100,354.23 100,354.23 100,354.23 98,945.00
11/17/15 Freddie Mac 3134G76G1 1.050% 300,000 05/17/18 300,000.00 300,000.00 300,000.00 299,700.00
07/26/16 Freddie Mac 3134G9J40 1.000% 200,000 04/26/19 200,000.00 200,000.00 200,000.00 197,256.00
08/25/16 Freddie Mac 3134G95L7 1.600% 200,000 08/25/21 200,000.00 200,000.00 200,000.00 193,566.00
09/20/16 Freddie Mac 3134GALQ5 1.300% 100,000 09/20/19 100,000.00 100,000.00 100,000.00 98,403.00
09/30/16 Freddie Mac 3134GAHK3 1.600% 200,000 09/30/21 199,800.00 199,800.00 199,800.00 192,282.00
07/27/17 Freddie Mac 3134GBZS4 2.150% 300,000 04/27/22 300,000.00 300,000.00 300,000.00 291,963.00
08/27/14 Tenn Valley Authority 880591EQ1 1.750% 272,000 10/15/18 272,877.13 (2,077.50) 270,799.63 270,799.63 271,545.76
12/09/16 Tenn Valley Authority 880591EL2 3.875% 111,000 02/15/21 117,607.54 (2,276.00) 115,331.54 115,331.54 115,269.06
12/02/13 US Treasury Note 912828UE8 0.750% - 12/31/17 493,632.81 493,632.81 493,632.81 - -
11/04/16 US Treasury Note 912828T67 1.250% 500,000 10/31/21 489,785.04 489,785.04 489,785.04 479,200.00
06/14/16 Federal Home Loan Bank 3130A8EN9 1.640% 100,000 06/14/21 100,000.00 100,000.00 100,000.00 97,147.00
05/27/16 Fannie Mae 3136G15S4 1.250% 200,000 12/27/19 199,250.00 199,250.00 199,250.00 196,522.00
08/30/16 Fannie Mae 3136G35C5 1.400% 100,000 08/25/21 100,000.00 100,000.00 100,000.00 97,367.00
08/25/16 Freddie Mac 3134G93Q8 1.680% 200,000 08/25/21 200,000.00 200,000.00 200,000.00 190,886.00
09/14/17 Freddie Mac 3134GBC83 2.070% 200,000 06/14/18 200,000.00 200,000.00 200,000.00 195,962.00
01/02/18 US Treasury Note 912828N89 1.375% 500,000 01/31/21 - - - 499,765.63 499,765.63 486,115.00
5,383,000 5,380,757.13 (4,353.50) 5,376,403.63 499,765.63 493,632.81 5,382,536.45 5,263,700.82
Activity (Book Value)
Attachment A
B O AR D AGE N D A S TAF F R E P ORT
Agenda Item #4.
Meeting Date: Ap ril 25, 2018
Dis c ussion Item
To: G o verning Board Memb ers
F rom: G eneral Manager/C EO
Subject: R eview Update to Investment P o licy 7.6
R E C O MME N D AT IO N:
S taff rec ommend s that the Bo ard o f Directo rs (Bo ard) review and ap p ro ve R esolution 2018.08 up d ating the
S tatement of Inves tment P o lic y 7.6 (P o lic y) fo r fisc al year 2018-19.
B AC KGR O UN D / AN ALYS IS :
C alifornia G overnment C ode section 53646(a) requires that the C F O /T reasurer of a local agency annually render to
the legislative body a S tatement of Investment P olicy for consideration at a public meeting.
P reviously, in April of 2017, staff presented to the B oard the P olicy that had been revised in accordance with
suggestions resulting from a peer review by members of the C alifornia M unicipal T reasurers Association (C M TA).
T he B oard adopted the revised P olicy, which was again submitted to the C M TA for review. I n O ctober 2017, the
D istrict was notified that the P olicy had been awarded C ertification for compliance with state statutes governing
investments of C alifornia local governments. A copy of the C ertification is attached.
With the C ertification, the C M TA reviewers had some additional minor suggestions which have been incorporated
into the P olicy now submitted for the B oard’s review. C hanges to the P olicy can be found in the following sections:
Ethic s and C onflic ts o f Interest (page 3) - all p arties that partic ip ate in a Dis tric t b o nd issue are no w lis ted.
Autho rized Investments - LAI F (page 4) - the maximum d ep osit allowed b y L AI F is now dis c losed.
Internal C ontrols (page 9) - T he Dis trict C F O /Treas urer is delegated the res ponsibility for estab lis hing
internal c o ntro ls o ver investments .
AG E N C Y G O ALS AN D OB J E C T IVE S :
G o al and O bjec tives I I - Maintain a C ommitment to S us tainab ility, Transparenc y, and Ac c o untability
a) P rac tice Trans parent and Ac countab le F is cal Management
R ecommended b y:
Jo hn Mura
G eneral Manager/C EO
R espec tfully sub mitted:
Brian Tomp kins
C hief F inancial O ffic er
R E VIE W B Y O T HE R S :
T his agenda item has been reviewed by the F inanc e and Human R es o urc es S tand ing C ommittee.
F IS C AL IMPAC T
T here is no fis cal impac t as s o c iated with this agend a item.
ATTACH M E N TS:
Description Type
Resolution, Exhibits "A" and "B"Backup Material
East Valley Water District
Resolution 2018.08
Page 1 of 2
RESOLUTION NO. 2018.08
A RESOLUTION OF THE BOARD OF DIRECTORS
OF THE EAST VALLEY WATER DISTRICT
ESTABLISHING AN INVESTMENT POLICY FOR PUBLIC FUNDS
WHEREAS, the Board of Directors of the East Valley Water District (the “District”)
desires to maintain a formal policy regarding the investment of public funds pursuant to the
requirements of Government Code Sections 5921 and 53600 et seq.; and
WHEREAS, the Board of Directors of the District has employed qualified staff to invest
those funds in accordance with the law and the terms of the District’s investment policy , as well
as in a manner that advances the District’s investment objectives of safety, liquidity and yield; and
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the District that
the East Valley Water District Investment Policy attached hereto as Exhibit “A” and incorporated
in full herein by this reference is hereby adopted as the formal investment policy of the District;
and
BE IF FURTHER RESOLVED that the General Manager/CEO and the Treasurer/Chief
Financial Officer of the District are hereby authorized and directed to invest the District’s funds in
a manner consistent with the terms hereof and in accordance with any further directions of the
District’s Board of Directors; and
BE IT FURTHER RESOLVED that this Resolution supersedes Resolution No. 2017.01
adopted by the Board of Directors of the District on April 12, 2017. This Resolution shall take
effect on July 1, 2018.
PASSED, APPROVED and ADOPTED this 25th day of April, 2018
ROLL CALL:
Ayes:
Noes:
Absent:
Abstain:
Ronald L. Coats,
Board President
East Valley Water District
Resolution 2018.08
Page 2 of 2
April 25, 2018
I HEREBY CERTIFY that the foregoing is a full, true and correct copy of Resolution 2018.08
adopted by the Board of Directors of East Valley Water District at its Regular Meeting held April
25, 2018.
John Mura,
Secretary, Board of Directors
EXHIBIT "A"
Statement of Investment Policy 7.6
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Investment Policy
Original Approval Date:
July 22, 2015
Last Revised:
April 25, 2018
Policy No: 7.6 Page
1 of 15
Purpose
The purpose of this policy is to establish guidelines for the prudent investment of East
Valley Water District (District) funds in conformance with California Government Code
requirements. Funds will be managed to provide for daily cash flow requirements and to
meet the objectives of this policy.
Policy
It is the policy of the District to invest public funds in a manner whi ch ensures the safety
and preservation of capital while meeting reasonably anticipated operating needs,
achieving a reasonable rate of return, and conforming to all state and local statutes
governing the investment of public funds.
Scope
This policy applies to the investment of all operating funds; it does not apply to investments
held in trust for the District retirement plan, or post -employment health benefits, as these
investments are subject to policies established by the plan trustees. Indenture agree ments
specify how bond proceeds will be invested, but generally they will be invested in securities
permitted by this policy. Invested funds are accounted for, and are identified in, the
District’s Comprehensive Annual Financial Report.
Objectives
As specified in CGC §53600.5, when investing and managing public funds, the primary
objectives, in priority order, of the District’s investment activities shall be:
1.Safety: Safety of principal is the foremost objective of the investment program.
Investments of the East Valley Water District shall be undertaken in a manner that
seeks to ensure the preservation of capital in the overall portfolio by mitigating
certain risks. Some of those risks are:
A.Interest Rate Risk – the District will minimize the risk that the market value
of securities in the portfolio will fall due to changes in general interest rates
by:
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Investment Policy
Original Approval Date:
July 22, 2015
Last Revised:
April 25, 2018
Policy No: 7.6 Page
2 of 15
• Structuring the investment portfolio so that securities mature to meet
cash requirements for ongoing operation and avoiding the need to sell
securities on the open market prior to maturity.
• Investing operating funds primarily in short -term securities money
market mutual funds, or investment pools.
B. Credit Risk – the risk that an issuer or other counterparty to an investment
will not fulfill its obligations, will be reduced by:
• Limiting investments to higher rated securities as further described in
this policy.
• Diversifying the investment portfolio so that potential losses on
individual securities will be reduced.
2. Liquidity: The investment portfolio will remain sufficiently liquid to enable the East
Valley Water District to meet all operating requirements that might be reasonably
anticipated.
3. Return on Investments: The investment portfolio shall be designed with the
objective of attaining the best yield or returns on investments, taking into account
the investment risk constraints and liquidity needs. Return on investment is of
secondary importance compared to the safety and liquidity objectives.
Prudence
The standard of prudence to be used by District officials involved in the investment
program shall be the “prudent investor” standard and shall be applied in the context of
managing the overall portfolio. The meaning of the standard of prudent investor is
explained in CGC Section 53600.3, which states that “when investing, reinvesting,
purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act
with care, skill, prudence, and diligence under the circumstances then prevailing,
including, but not limited to, the general economic conditi ons and the anticipated needs
of the agency, that a prudent person acting in a like capacity and familiarity with those
matters would use in the conduct of funds of a like character and with like aims, to
safeguard the principal and maintain the liquidity needs of the agency.”
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Investment Policy
Original Approval Date:
July 22, 2015
Last Revised:
April 25, 2018
Policy No: 7.6 Page
3 of 15
The CFO/Treasurer and delegated investment officers, acting in accordance with written
procedures and this Policy and exercising due diligence, shall be relieved of personal
responsibility for an individual security’s credit risk or m arket price changes, provided
deviations from expectations are reported in a timely fashion and appropriate action is
taken to control adverse developments.
Delegation of Authority
The authority of the District’s Board of Directors to invest District funds is derived from
California Government Code (CGC) section 53601. Section 53607 of the CGC grants the
Board the authority to delegate that authority to the District’s Chief Financial Officer
(CFO)/Treasurer. Such delegation shall expire and be renewed annua lly, by Board
Resolution, in conjunction with the annual investment policy review.
The CFO/Treasurer shall be responsible for all transactions undertaken, and shall establish
a system of controls to regulate the activities of subordinate officials in the a bsence of the
Treasurer. All transactions will be reviewed by the Treasurer on a regular basis to ensure
compliance with this Policy. No Person may engage in an investment transaction except as
provided under the terms of this Investment Policy and the pro cedures established by the
Treasurer.
Ethics and Conflicts of Interest
Officers and employees involved in the investment process shall refrain from personal
business activity that could conflict with proper execution of the investment program or
which could impair their ability to make impartial investment decisions. Employees and
investment officials shall disclose to the District ’s General Manager/CEO any material
financial interest in financial institutions that conduct business within the District, and
they shall further disclose any large personal financial/investment positions that could be
related to the performance of the District.
All bond issue participants, inc luding but not limited to, underwriters, bond counsel,
financial advisors, brokers, and dealers will disclose any fee sharing arrangements or fee
splitting to the CFO/Treasurer prior to the execution of any transaction.
Authorized Broker-Dealers
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Investment Policy
Original Approval Date:
July 22, 2015
Last Revised:
April 25, 2018
Policy No: 7.6 Page
4 of 15
The CFO/Treasurer will maintain a list of approved financial institutions authorized to
provide investment services to the public agency in the State of California. These may
include primary dealers authorized to buy and sell government securities in direct dealings
with the Federal Reserve Bank of New York, or regional dealers that qualify u nder
Securities and Exchange Commission Rule 15C33-1 (uniform net capital rule).
All Broker Dealers who desire to conduct investment transactions with the District must
supply the CFO/Treasurer with the following:
• Audited Financial Statements
• Proof of Financial Industry Regulatory Authority (FINRA) certification
• Proof of State of California registration
• Completed broker/dealer questionnaire (except Certificate of Deposit
counterparties)
• Certification of having read the District’s investment policy and depos itory contracts
Authorized and Suitable Investments
The East Valley Water District as empowered by California Government Code (CGC) §53600,
et. Seq., establishes the following as authorized investment s:
A. Local Agency Investment Fund (LAIF). The District may invest in the Local Agency
Investment Fund established by the State Treasurer for the benefit of local agencies
(CGC §16429.1). The fund must have 24 hour liquidity. There is no limitation on the
percentage of the District portfolio that may be invested with LAIF, however, LAIF
does impose a maximum deposit of $65 million.
B. United States Treasury Securities. United States Treasury notes, bonds, or bills
for which the full faith and credit of the United States is pledged for the payment
of principal and interest (CGC §53601(b)). There is no limitation as to the percentage
of the District’s portfolio that may be invested in these securities, however,
maximum investment maturities are limited to five years.
C. Federal Agency Obligations. The District is permitted to invest in federal agency
or United States government sponsored enterprise obligations, participations,
mortgage backed securities or other instruments, including those issued by or fully
guaranteed as to principal and interest by Fed eral agencies or United States
government sponsored enterprises (CGC §53601(f)). Maximum maturity is limited to
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Investment Policy
Original Approval Date:
July 22, 2015
Last Revised:
April 25, 2018
Policy No: 7.6 Page
5 of 15
five years. There is no limitation as to the percentage of the District’s portfolio that
may be invested in agencies.
D. Bank Depository Accounts. The District may invest in insured or collateralized
certificates of deposit, savings accounts, market rate accounts, or other bank
deposits issued by a state or national bank, savings and loan associations, or state
or federal credit unions located in Ca lifornia (CGC §53630 et. Seq.). A written
depository contract is required with all institutions that hold District deposits
requiring that deposits be collateralized in accordance with the CGC. The Treasurer
may waive collateral requirement for the portion of any deposit insured pursuant to
federal law. Securities placed in a collateral pool must provide coverage for at least
110% percent of all deposits that are placed in the institution. Acceptable pooled
collateral is governed by CGC §53651. Real estate mortgages are not considered
acceptable collateral by the District, even though they are permitted in CGC
§53651(m).
All financial institutions holding District deposits are required to provide the District
with a regular statement of pooled collateral. This report will state that they are
meeting the 110% percent collateral rule, a listing of all collateral with location and
market value, plus an accountability of the total amount of deposits secured by the
pool.
Deposits are allowable in any institution that insures its deposits with the Federal
Deposit Insurance Corporation (FDIC) or the National Credit Union Administration
(NCUA), and a maximum deposit of up to the federal insurance limits may be
deposited in any one institution without collateral. No bank shall receive District
deposits in excess of the federal insurance limits that has a long -term debt rating
by Moody’s investors Service, Standard & Poor’s, or Fitch Ratings of less that ‘A’.
The maximum maturity is restricted to three years.
In accordance with CGC §53638, no deposit shall exceed the shareholder’s equity of
any depository bank, nor shall a deposit exceed the total net worth of any
institution. No deposits shall be made at a state or federal credit union if a member
of the Board of Directors or the General Manager/CEO or CFO/Treasurer of the
District serves on the Board of Directors or a committee of the credit union.
E. Municipal Securities. Registered treasury notes or bonds issued by the State of
California or any of the other 49 states, including bonds payable solely out of the
revenues from a revenue producing property owned, controlled, or operated by a
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Investment Policy
Original Approval Date:
July 22, 2015
Last Revised:
April 25, 2018
Policy No: 7.6 Page
6 of 15
state or by a department, board, agency, or authority of any states (CGC §53601
(c)(d)).
Bonds, notes, or other evidence of debt issued by a local agency within the State of
California, including issues by East Valley Water District. This includes bonds payable
solely out of revenue form a revenue-producing property owned, controlled, or
operated by the local agency, or by an authority of the local agency (CGC §53601
(a)(e)).
Securities must have a debt rating of at least ‘AA’ by an Nationally Recognized
Statistical Rating Organization (NRSRO). Maximum maturity is limited to five years
from the date of purchase, and holdings of this type of security are limited to a
maximum of 20% of the District’s investment portfolio.
F. Commercial Paper. Commercial paper of ‘“prime”’ quality of the highest ranking
of the highest letter and number rating as provided for by a Nationally Recognized
Statistical Rating Organization (NRSRO) and must be issued only by general
corporations that are organized and operating within the United St ates and have
total assets in excess of $500 million. The general corporation must have an ‘A’
rating or better on debt other than commercial paper, if any, assigned by an NRSRO
(CGC §53601(h)).
Purchases shall not exceed 5% of the outstanding paper of the issuing corporation,
and maximum maturity is restricted to 270 days. This type of investment shall not
exceed 15% of the District’s investment portfolio.
G. Placement Service Deposits. The District may invest in Certificates of Deposit
placed with a private sector entity that assists in the placement of deposits with
eligible financial institutions located in the United States (CGC §53601.8). The full
amount of the principal and the interest that may be accrued during the maximum
term of each deposit shall at all times be insured by federal deposit insurance.
Placement Service Deposits, in combination with bank certificates of deposit shall
not exceed 25% of the value of the District’s investments at any time. The maximum
investment maturity will be restricted to three years.
H. Medium Term Notes. The District may invest in corporate and depository institution
debt securities issued by corporations organized and operating within the United
States, or by depository institutions licensed by the United States or an y state and
operating within the United States (CGC §53601(k)).
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Investment Policy
Original Approval Date:
July 22, 2015
Last Revised:
April 25, 2018
Policy No: 7.6 Page
7 of 15
Securities eligible for investment under this section shall be rate d ‘“AA”’ or better
by an NRSRO. The maximum maturity is restricted to five years, and investment in
this category of security shall not exceed 30% percent of the District’s investible
funds, and not more than 5% percent from a single issuer.
I. Money Market Funds. Shares of beneficial interest issued by diversified
management companies that are money market funds registered with the Securities
and Exchange Commission (CGC §53601(l)(2)).
The Company shall either 1) have attained the highest ranking or the highest letter
and numerical rating provided by not less than two NRSROs or 2) retained an
investment adviser registered or exempt from registration with the Securities and
Exchange Commission with not less than five years of experience managing money
market mutual funds with assets under management in excess of five hundred
million dollars ($500,000,000). A maximum of 15% of the D istrict’s investible funds
can be invested in Money Market Mutual funds.
J. Local Government Investment Pools. Shares of beneficial interest in an investment
pool created by a joint powers authority organized pursuant to CGC §6509.7 and
that invest in securities and obligations authorized in the California Government
Code (CGC §53601(p)). Investment is limited to pools that seek to maintain a stable
Net Asset Value (NAV) and must be rated at least ‘AA’ or better by an NRSRO. A
maximum of 25% of the District’s portfolio may be invested in Local Government
Investment Pools.
K. Prohibited Investments. Under the provision of CGC §53601.6 and §53631.5, the
District shall not invest any funds covered by this Investment Policy in inverse
floaters, range notes, interest-only strips derived from mortgage pools or any
investment that may result in a zero interest accrual if held to maturity.
Review of Investment Portfolio
The securities held by East Valley Water District must be in compliance with the above
section ‘“Authorized and Suitable Investments”’ at the time of purchase. Because some
securities may not comply with this section subsequent to the date of purchase, the
CFO/Treasurer shall at least quarterly review the portfolio to identify those securities that
do not comply. The CFO/Treasurer shall establish procedures to report to the District’s
Board of Directors, major and critical incidences of non-compliance identified through the
review of the portfolio.
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Investment Policy
Original Approval Date:
July 22, 2015
Last Revised:
April 25, 2018
Policy No: 7.6 Page
8 of 15
Investment Pools / Mutual Funds
When the District’s investment portfolio includes Investment Pools and Mutual Funds, as
permitted in the section ‘“Authorized and Suitable Investments’”, the CFO/Treasurer shall
as a matter of due diligence, monitor the assets held by the pools/funds. At least quarterly,
the CFO/Treasurer will conduct an investigation to determine the following:
1. A description of eligible investment securities, and a written statement of
investment policy and objectives.
2. A description of interest calculation and how it is distributed, and how gai ns and
losses are treated.
3. A description of how the securities are safeguarded (including the settlement
processes), and how often the securities are priced and the program audited.
4. A description of who may invest in the program, how often, what size deposit and
withdrawal are allowed.
5. A schedule for receiving statements and portfolio listings.
6. Are reserves, retained earnings, etc. utilized by the pool/fund?
7. A fee schedule, and when and how it is assessed.
8. Is the pool/fund eligible for bond proceeds and/or will it accept such proceeds?
Safekeeping and Custody Agreements
To protect against potential losses caused by collapse of individual securities dealers, all
securities owned by the East Valley Water District shall be kept in safekeeping by a third
party bank trust department, acting as agent for the District under the terms of a custody
agreement executed by the bank and the District. All securities will be received and
delivered using standard delivery versus payment (DVP) procedures with the Distric ts
custodial bank, and evidenced by safekeeping receipts.
Diversification and Maximum Maturities
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Investment Policy
Original Approval Date:
July 22, 2015
Last Revised:
April 25, 2018
Policy No: 7.6 Page
9 of 15
The District will diversify its investment by security type and institution. With the
exception of the US Treasury securitiesGovernment, its agencies and instrumentalities, and
the Local Agency Investment Fund or other authorized pools, no more than 305% of the
District’s total investment portfolio will be invested in a single security type of with a
single financial institution.
To the extent possible, East Valley Water District will attempt to match its investments
with anticipated cash flow requirements. Unless matched to a specific cash flow, the
District will not directly invest in securities maturing more than 5 years from the date of
purchase. Reserve funds may be invested in securities exceeding 5 years if the maturity of
such investments is made to coincide as nearly as practicable with the expected use of the
funds.
Internal Controls
The CFO/Treasurer is responsible for establishing and maintaining an internal control
structure designed to ensure that the assets of the District are protected from loss, theft ,
or misuse. The internal control structures shall be designed to provide reasonable
assurance that these objectives are met. Internal controls shall be in writing and shall
address the following: separation of transaction authority from accounting and record
keeping, safekeeping of assets and written confirmation of telephone transactions for
investments and wire transfers.
The external auditors will annually review the investments and general activities
associated with the investment program. This review will provide internal control by
assuring compliance with the Investment Policy and District policies and procedures.
Performance Standards
The investment portfolio will be designed with the objective of obtaining a rate of return
throughout budgetary and economic cycles, commensurate with the investment risk
constraints, and the cash flow needs.
The District’s investment strategy i s passive. The performance of the District’s investment
portfolio will be evaluated and compared to an appropriate benchmark in order to assess
the success of the investment portfolio relative to the District’s Safety, Liquidity, and
Return on Investments’ objectives.
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Investment Policy
Original Approval Date:
July 22, 2015
Last Revised:
April 25, 2018
Policy No: 7.6 Page
10 of 15
Investment Reporting
In accordance with California Government Code §53646, the CFO/Treasurer will prepare a
quarterly Investment Report and render the report to the Board of Directors no later than
30 days after the close of each calendar quarter.
The report shall provide the type of investment, issuers, the date of maturity, par values
and market values of each investment, transactions occurring during the reporting period,
and identification of funds managed by third party managers. The report will also include
1) certification that all investment transactions have been made in compliance with the
District’s Investment Policy, and 2) a statement that the District has the ability to meet all
of its expenditure requirements during the next six months.
Policy Adoption
Adoption. This policy shall be reviewed annually with the Board of Directors and adopted
by Board Resolution.
Amendments. Any changes to the policy, or persons charged with maintaining internal
controls over investments, must be approved by the Board.
Glossary of Terms
(Note: All words of a technical nature should be included. Following is an example of
common treasury terminology.)
Agencies: Federal agency securities and/or Government-sponsored enterprises.
Benchmark: A comparative base for measuring the performance or risk tolerance of the
investment portfolio. A benchmark should represent a close correlation to the level of risk
and the average duration of the portfolio’s investments.
Broker: A broker brings buyers and sellers together for a commission.
Certificate of Deposit (CD): A time deposit with a specific maturity evidenced by a
Certificate. Large-denomination CDs are typically negotiable.
Collateral: Securities, evidence of deposit or other property, which a b orrower pledges to
secure repayment of a loan. Also refers to securities pledged by a bank to secure deposits
of public monies.
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Investment Policy
Original Approval Date:
July 22, 2015
Last Revised:
April 25, 2018
Policy No: 7.6 Page
11 of 15
Comprehensive Annual Financial Report (CAFR): The official annual report of the (East
Valley Water District). It includes five c ombined statements for each individual fund and
account group prepared in conformity with Generally Accepted Accounting Principles
(GAAP). It also includes supporting schedules necessary to demonstrate compliance with
finance-related legal and contractual provisions, extensive introductory material , and a
detailed Statistical Section.
Coupon: (a) The annual rate of interest that a bond’s issuer promises to pay the bondholder
on the bond’s face value. (b) A certificate attached to a bond evidencing interest due on
a payment date.
Dealer: A dealer, as opposed to a broker, acts as a principal in all transactions, buying and
selling for his own account.
Delivery versus Payment: There are two methods of delivery of securities: delivery versus
payment and delivery versus receipt. Delivery versus payment is delivery of securities with
an exchange of money for the securities. Delivery versus receipt is delivery of securities
with an exchange of a signed receipt for the securities.
Derivatives: (1) Financial instruments whose return profile is linked to, or derived from,
the movement of one or more underlying index or security, and may include a leveraging
factor, or (2) financial contracts based upon notional amounts whose value is derived from
an underlying index or security (interest rates, foreign exchange rates, equities, or
commodities).
Discount: The difference between the cost price of a security and its maturity when quoted
at lower than face value. A security selling below original offering price shortly after sale
also is considered to be at a discount.
Diversification: A Dividing investment funds among a variety of securities offering
independent returns.
Duration: A measure of the sensitivity of the price (the value of principal) of a fixed -
income investment to a change in interest rates. Duration is expressed as a number of
years. Rising interest rates mean falling bond prices, while declining interest rates mean
rising bond prices.
Federal Credit Agencies: Agencies of the Federal government set up to supply credit to
various classes of institutions and individuals (e.g., S & L’s, small business firms, students,
farmers, farm cooperatives, and exporters).
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Investment Policy
Original Approval Date:
July 22, 2015
Last Revised:
April 25, 2018
Policy No: 7.6 Page
12 of 15
Federal Deposit Insurance Corporation (FDIC): A federal agency that insures bank
deposits, currently up to $250,000 per entity.
Federal Funds Rate: The rate of interest at which Federal funds are traded. This rate is
currently pegged by the Federal Reserve through open-market operations.
Federal Home Loan Banks (FHLB): Government sponsored wholesale banks (currently 12
regional banks), which lend funds and provide correspondent banking services to member
commercial banks, thrift institutions, credit unions, and insurance comp anies. The mission
of the FHLBs is to liquefy the housing related assets of its members who must purchase
stock in their district Bank.
Federal National Mortgage Association (FNMA): FNMA, like GNMA was chartered under
the Federal National Mortgage Association Act in 1938. FNMA is a federal corporation
working under the auspices of the Department of Housing and Urban Development (HUD).
It is the largest single provider of residential mortgage funds in the United States. Fannie
Mae, as the corporation is called, is a private stockholder-owned corporation. The
corporation’s purchases include a variety of adjustable mortgages and second loans, in
addition to fixed-rate mortgages. FNMA’s securities are also highly liquid and are widely
accepted. FNMA assumes and guarantees that all security holders will receive timely
payment of principal and interest.
Federal Reserve System: The central bank of the United States created by Congress and
consisting of a seven member Board of Governors in Washington, D.C., 12 region al banks,
and about 5,700 commercial banks that are members of the system.
Government National Mortgage Association (GNMA or Ginnie Mae): Securities influencing
the volume of bank credit guaranteed by GNMA and issued by mortgage bankers,
commercial banks, savings and loan associations, and other institutions. Security holder is
protected by full faith and credit of the U.S. Government. Ginnie Mae securities are backed
by the FHA, VA, or FHA mortgages. The term “pass-throughs” is often used to describe
Ginnie Maes.
Liquidity: A liquidity asset is one that can be converted easily and rapidly into cash without
a substantial loss of value. In the money market, a security is said to be liquid if the spread
between bid and asked prices is narrow and reasonable siz e can be done at those quotes.
Local Government Investment Pool (LGIP): The aggregate of all funds from political
subdivisions that are placed in the custody of the State Treasurer for investment and
reinvestment.
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Investment Policy
Original Approval Date:
July 22, 2015
Last Revised:
April 25, 2018
Policy No: 7.6 Page
13 of 15
Market Value: The price at which a security is trading and could presumably be purchased
or sold.
Master Repurchase Agreement: A written contract covering all future transactions
between the parties to repurchase -reverse repurchase agreements that establishes each
party’s rights in the transaction s. A master agreement will often specify, among other
things, the right of the buyer-lender to liquidate the underlying securities in the event of
default by the seller borrower.
Maturity: The date upon which the principal or stated value of an investment becomes due
and payable.
Money Market: The marker in which short-term debt instruments (bills, commercial paper,
bankers’ acceptances, etc.) are issued and traded.
Offer: The price asked by a seller of securities. (When you are buying securities, you ask
for an offer.) See Asked and Bid.
Portfolio: Collection of securities held by an investor.
Primary Dealer: A group of government securities dealers who submit daily reports of
market activity and positions and monthly financial statements to the Federal Reserve Bank
of New York and are subject to its informal oversight. Primary dealers include Securities
and Exchange Commission (SEC)-registered securities broker-dealers, banks, and a few
unregulated firms.
Prudent Person Rule: An investment standard. In some states the law requires that a
fiduciary, such as a trustee, may invest money only in a list of securities selected by the
custody state-the so-called legal list. In other states the trustee may invest in a security if
it is one which would be bought by a prudent person of discretion and intelligence who is
seeking a reasonable income and preservation of capital.
Qualified Public Depositories: A financial institution which does not claim exemption from
the payment of any sales or compensating use or ad valorem taxes under the laws of this
state, which has segregated for the benefit of the commission eligible collateral having a
value of not less than its maximum liability and which has been approved by the Public
Deposit Protection Commission to hold public deposits.
Rate of Return: The yield obtainable on a security based on its purchase price or its current
market price. This may be the amortized yield to maturity on a bond the current income
return.
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Investment Policy
Original Approval Date:
July 22, 2015
Last Revised:
April 25, 2018
Policy No: 7.6 Page
14 of 15
Repurchase Agreement (REPO): A holder of securities sells these securities to an investor
with an agreement to repurchase them at a fixed price on a fixed date. The security
“buyer” in effect lends the “seller” money for the period of the agreement, and the terms
of the agreement are structured to compensate him for this.
Reverse Repurchase Agreement (Reverse REPO): A reverse-repurchase agreement
(reverse repo) involves an investor borrowing cash from a financial institution in exchange
for securities. The investor agrees to repurchase the securities at a specified date for the
same cash value plus an agreed upon interest rate. Although the transaction is similar to a
repo, the purpose of entering into a reverse repo is quite different. While a repo is a
straightforward investment of public funds, the reverse repo is a borrowing.
Safekeeping: A service to customers rendered by banks for a fee whereby securities and
valuables of all types and descriptions are held in the bank’s vaults for protection.
Secondary Market: A market made for the purchase and sale of outstanding issues
following the initial distribution.
Securities & Exchange Commission: Agency created by Congress to protect investors in
securities transactions by administering securities legislation.
Sec Rule 15(C)3-1: See Uniform Net Capital Rule.
Structured Notes: Notes issued by Government Sponsored Enterprises (FHLB, FNMA, SLMA,
etc.) and Corporations, which have imbedded options (e.g., call features, step-up coupons,
floating rate coupons, and derivative-based returns) into their debt structure. Their market
performance is impacted by the fluctuation of interest rates, the volatility of the imbedded
options and shifts in the shape of the yield curve.
Treasury Bills: A non-interest bearing discount security issued by the U.S. Treasury to
finance the national debt. Most bills are issued to mature in three months, six months, or
one year.
Treasury Bonds: Long-term coupon-bearing U.S. Treasury securities issued as direct
obligations of the U.S. Government and having initial maturities of more than 10 years.
Treasury Notes: Medium-term coupon-bearing U.S. Treasury securities issued as direct
obligations of the U.S. Government and having initial maturities from two to 10 years.
Uniform Net Capital Rule: Securities and Exchange Commission requirement that member
firms as well as nonmember broker-dealers in securities maintain a maximum ratio of
indebtedness to liquid capital of 15 to 1; also called net capital rule and net capital ratio.
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Investment Policy
Original Approval Date:
July 22, 2015
Last Revised:
April 25, 2018
Policy No: 7.6 Page
15 of 15
Indebtedness covers all money owed to a firm, including margin loans and commitments to
purchase securities, one reason new public issues are spread among members of
underwriting syndicates. Liquid capital includes cash and assets easily converted into cash.
Yield: The rate of annual income return on an investment, expressed as a percentage. (a)
Income Yield is obtained by dividing the current dollar income by the current market price
for the security. (b) Net Yield or Yield to Maturity is the current income yield minus any
premium above par or plus any discount from par in purchase price, with the adjustment
spread over the period from the date of purchase to the date of maturity of the bond.
Revised: April 25, 2018
EXHIBIT "B"
CMTA Certification
B O AR D AGE N D A S TAF F R E P ORT
Agenda Item #5.
Meeting Date: Ap ril 25, 2018
Dis c ussion Item
To: G o verning Board Memb ers
F rom: G eneral Manager/C EO
Subject: F Y 2018-19 P rogram G oals and O b jectives Wo rks ho p
R E C O MME N D AT IO N:
T his agenda item is pres ented for info rmation o nly.
B AC KGR O UN D / AN ALYS IS :
Eas t Valley Water Dis tric t is a performanc e-b as ed organization, fo c used o n achievement o f go als derived from
the vis io n s tatement ad opted b y the Bo ard o f Direc tors (Board ). T he vision statement’s lis t of Agenc y G oals
and O b jec tives p ro vid es the framewo rk fo r es tablis hing long-term go als related to Dis tric t administration,
o p erations, staff develo p ment, and c o mmunity engagement. Lo ng-term go als are then d evelo p ed into annual
actio n plans by the G eneral Manager/C EO and staff with the d evelo p ment o f program go als and objectives for
the up coming fisc al year.
With guid anc e from the G eneral Manager/C E O and p ro gram managers , staff b egan wo rk on the d evelopment of
fis cal year 2018-19 go als and o b jectives in January; keep ing in mind that p ro gram level objectives mus t be
aligned with Agency G oals and O bjec tives , and the go als es tablis hed for the G eneral Manager/C EO fo r the
upc o ming year.
In additio n, s taff remained c o gnizant o f the following key c o nsiderations that c ould have an impac t o n operatio ns
and the way the Dis trict delivers s ervic es to ratepayers :
Water s upply & q uality
S tate regulations and mand ates
Indus try standard s and bes t p ractices
New and up grad ed fac ilities
New Technology
P ro gram Managers will p res ent their own p roposed p ro gram go als and o b jec tives direc tly to the Bo ard fo r their
review and cons id eratio n.
R ecommended b y:
Jo hn Mura
G eneral Manager/C EO
R espec tfully sub mitted:
Brian Tomp kins
C hief F inancial O ffic er
AG E N C Y G O ALS AN D OB J E C T IVE S :
G oal and O b jectives I - Implement Effec tive S o lutio ns T hrough Visionary Leadership
d) Enc o urage P erfo rmance Bas ed R esults T hrough S taff Emp o werment
G o al and O bjec tives I I - Maintain a C ommitment to S us tainab ility, Transparenc y, and Ac c o untability
a) P rac tice Trans parent and Ac countab le F is cal Management
R E VIE W B Y O T HE R S :
T his agenda item has been reviewed by all Departments.
F IS C AL IMPAC T
T here is no fis cal impac t as s o c iated with this agend a item. P rogram goals and objec tives will b e us ed to s upport
funding requests s ubmitted in the p roposed 2018-19 fis cal year b udget, whic h will b e s ubmitted for Bo ard
review at a future worksho p .
ATTACH M E N TS:
Description Type
Board P resentation Backup Material
FY 2018-19
GOALS & OBJECTIVES April 25, 2018
DEVELOPMENT OF GOALS & OBJECTIVES
Key Considerations
•Source Water Quality
•Infrastructure Projects
•Cybersecurity
•Technology
•Regulations
•Funding
Support District
Wide Goals
Support Agency
Goals & Objectives
DISTRICT-WIDE GOALS
Assess the District’s ability to
respond to an increase in
development activity and
implement action items as
identified
Address challenges and
opportunities related to North
Fork Water Company
Develop a 5-year work
program for Board
consideration
Create a financial plan to
reduce long-term
pension liabilities
Research the requirements
and procedures of creating a
non-profit foundation
for community
enhancement efforts
Complete the necessary steps
to continue advancement of
the SNRC
PROGRAM SUMMARIES
GENERAL ADMINISTRATION
GENERAL ADMINISTRATION
•General Manager/CEO carries out day-to-day
District operations
•Administration implements the District’s vision
•Maintains official records
•Promotes public trust
•Ensures transparency compliance
General Manager/CEO
District Clerk
Sr. Administrative Assistant
Total Employees: 3
ACCOMPLISHMENTS
•Conducted 9 candidate orientation sessions during Board Member vacancy
•Conducted strategic planning sessions
•Developed a Brown Act Compliance Policy
Provided Administrative Support to the Governing Board
•Retained consultant to develop guidelines for implementing a Records Retention Policy
•Reviewed statutory disposition schedules with each department
Reduced District Expenditures on Document Storage and Improved
Records Management
•Implemented an agenda subscriber campaign to encourage customer engagement
Promoted Environmental Stewardship
•Developed a Public Records Request Policy
Implemented Program to Remain in Compliance with Public Records
Requirements
GOALS & OBJECTIVES
Acquire Shares of the North
Fork Water Company Not
Currently Owned by the
District
•Send Offer-to-Purchase Letters to All
Shareholders Not Currently
Receiving North Fork Deliveries
•Define the Terms of Potable Water
Service Delivery to Shareholders
Currently Receiving North Fork
Deliveries
•Create a Stock Transfer Procedure
Guide for Shareholders Responding
to the Offer-to-Purchase Letter
Coordinate the
Establishment of a
Non-Profit Foundation
•Finalize a Vision and Purpose
Statements for the Establishment of
a Non-Profit Foundation
•Coordinate with Various Departments
to Support the Non-Profit Foundation
•Prepare Policy Recommendations to
be Considered for Consideration by
the District Governing Board
Implement a District Wide
Records Retention Program
•Implement an Annual Records
Retention Training Program for Staff
•Identify Records to be Transferred
into the District’s Official Electronic
Document Repository
•Conduct Document Destruction in
Accordance with the Adopted
Records Retention Policy
HUMAN RESOURCES
HUMAN RESOURCES
•Facilitates programs to attract the best and
brightest candidates
•Fosters a work environment that promotes high
morale and employee retention
•Manages the risk and safety programs to ensure
a safe work-place
Total Employees: 2
Human Resources Risk &
Safety Manager
Sr. Administrative Assistant
ACCOMPLISHMENTS
•Conducted annual employee engagement surveys, received feedback from focus groups, and created an
action plan
•Received the Top Workplace in the Inland Empire First Place Award by The Inland News Group
•Maintained non-retirement turnover of less than 7%
Promoted a Positive Organizational Culture that Maintains a Supportive and
Encouraging Work Environment
•Enhanced the Employee Wellness Program by offering health screenings and the Fresh Start Mondays
•Ensured participation in the District’s pre-shift stretching program
Enhanced the District’s Wellness Initiatives to Help Promote Healthier Behaviors
•Identified and defined core competencies of a workforce readiness program
•Developed program curriculum with core competencies and employability skills for workforce readiness
Developed a Workforce Readiness Program to Enhance Employability Skills of
Job Seekers in the Region
•Conducted departmental needs assessment to understand areas where volunteers could be utilized
•Identified recruiting sources to attract volunteer applicants
•Created brochure and website content to prepare for implementation of the District’s Volunteer Program
Implemented a Volunteer Program to Promote Community Involvement, Provide
Work Experience and Offer Staff Assistance
GOALS & OBJECTIVES
Initiate Programs in
Support of SNRC
Workforce Needs
•Develop an Action Plan for
Implementation of a Wastewater
Operator-in-Training Program
•Conduct a Staffing Analysis to
Identify the Needs for
Administrative, Customer Service,
Special Events, Educational,
Facilities Maintenance, and Other
Functions
•Understand the Liability
Requirements of Wastewater
Treatment
Promote a Positive
Organizational Culture that
Maintains a Supportive
and Encouraging Work
Environment
•Update the Succession Plan to
Reflect Potential Retirements and
Prepare for the Implementation of
the 5-Year Plan
•Create an Action Plan to Address
Results from the Annual
Engagement Survey and Focus
Groups Meetings
•Facilitate Quarterly Activities that
Support Employee Engagement
and Empowerment
Promote Community
Involvement and Provide
Work Experience
Opportunities
•Launch the District’s Volunteer
Program Including an Applicant
Tracking Method
•Understand Roles for Volunteers
Relating to the SNRC
•Identify Programs for Adult
Education and Community
Enhancement
PUBLIC AFFAIRS
PUBLIC AFFAIRS
•Oversees internal and external communication
programs consistent with the District’s vision
•Through media, community and governmental
relations, the District is able to provide effective
communications to various stakeholders
Director of Strategic
Services
Public Affairs
Specialist
Creative Services
Representative
Sr. Administrative
Assistant
Total Employees: 4
ACCOMPLISHMENTS
•Incorporated the District’s style guide into capital project communication efforts
•Hosted pop-up events to celebrate National Day Without Water
Identified and Implemented Additional Outreach Efforts that Support
the District’s Brand and Further Develops Community Presence
•Participated in community events including the Highland Chamber of Commerce,
Highland Trails Day, and local school programs
•Established an Internal Communications Committee to enhance collaboration between
departments
Enhanced Customer-Focused Outreach Efforts to Strengthen the
District’s Presence in the Community
•Developed a Crisis Communication Toolkit to be used in the event of an emergency
•The District hosted a HAM radio class for District staff and other local agencies
Maintained the District’s Emergency Preparedness Standards in
order to Effectively Respond in a Disaster or Emergency
GOALS & OBJECTIVES
Implement an Outreach
Program that Encourages
Community Engagement
in the SNRC
•Create outreach materials and
events to promote the construction
status and future programs of the
SNRC
•Establish a community group to
provide input regarding the SNRC
•Enhance the SNRC website to
provide regular project updates for
community stakeholders
Develop Communication
Methods that Enhance the
District’s Brand
•Develop the 5-Year Work Plan to
compliment the adopted Strategic
Plan and District-wide goals
•Implement alternative approaches
to increase internal communication
regarding District projects and
programs
•Identify and participate in monthly
community events to strengthen the
District’s presence in the
community
Advance the District’s
Emergency Preparedness
Program to Effectively
Respond in an Emergency
•Revise the District’s Emergency
Response Plan to reflect current
District operations
•Assess staff’s current emergency
response certification, and facilitate
necessary trainings to ensure full
compliance with FEMA
requirements
•Develop a procedures guide which
identifies the various
communication methods available
in emergencies
CONSERVATION
CONSERVATION
•Oversees programs that facilitate and encourage
sustainable water use
•Communicates conservation benchmarks to
various regulatory agencies
Director of
Strategic Services
Conservation
Coordinator
Total Employees: 1
ACCOMPLISHMENTS
•Maintained active participation in the development of long-term and short-term conservation guidelines
•Met conservation reduction goals established by the SWRCB
Maintained Compliance with Water Conservation Standards
Established by the State Water Resources Control Board (SWRCB)
•Partnered with Inland Empire Water Keeper to enhance the District’s demonstration garden and
signage
•Incorporate water conservation outreach material in conjunction with other efforts including bill inserts,
social media posts, and on hold messages
•Incorporated online event registration to encourage attendance at the District’s conservation workshops
Continued Water Conservation Outreach with the Community to
Encourage Continued Water Use Efficiency
•Expanded the District’s WBIC Direct Installation Program to reflect the high community interest
•Created and distributed thank you letters to customers that have participated in rebate programs
Evaluated and Measured the Success of Rebate Programs and Made
Recommendations for Improvements
GOALS & OBJECTIVES
Develop Community
Engagement Programs to
Increase Awareness of
Water-Use Efficiency
•Create conservation material in
Spanish to help support
conservation education
•Identify and interact with
community groups/events to
increase engagement with
conservation programs
•Develop and host a water
conservation workshop series
Evaluate Rebate Program
Success and Implement
Program Enhancements
•Develop a conservation action plan
to encourage water efficiency
through the different stages of
water supply availability
•Identify additional programs to
increase customer participation and
water savings
•Host a community event to promote
the District’s water conservation
rebate programs
Engage in the Legislative
Process as it Relates to
Changes in Conservation
Regulations
•Actively participate in the regulatory
and legislative process as new
conservation guidelines are
considered
•Develop a monitoring procedure to
prepare for periods where the
District’s water use may exceed the
regulatory base year
•Provide quarterly updates to the
Governing Board to ensure they
are informed on the changing
conservation regulatory
requirements
FINANCE
FINANCE
•Finance and accounting oversees District
operations to provide accountability and
adequate management over the use of funds
•Staff maintains the financial systems and records
in accordance with Generally Accepted
Accounting Principles (GAAP), applicable laws,
regulations, and District policies
Chief Financial
Officer
Sr. Administrative
Assistant
Business Services
Manager
Accountant Sr. Accounting
Technician
Accounting
Technician
Total Employees: 6
ACCOMPLISHMENTS
•Issued first edition of the District’s Popular Annual Financial Report
•Received 5th Consecutive GFOA Distinguished Budget Award for FY 2017 -18 Budget
•Received 6th Consecutive GFOA Certificate of Achievement for Excellence in Financial Reporting -
FY 2016-17 Comprehensive Annual Financial Report
•Implemented option for paying conservation rebates electronically, rather than by check
Enhanced Accounting Support and Financial Reporting to Internal and
External Customers
•Presented first quarterly budget review
•Held Goals and Objectives workshop
Engaged the Community and Management in Planning for, and
Compliance with, District Authorized Use of Public Funds
•Updated Debt Management Policy for compliance with California SB 1029
•Updated Purchasing Policy and Investment Policy
•Linked records of all water mains replaced, by project number, in last 15 years
Maintained Strong Financial Policies and Management Practices to
Safeguard the District’s Financial Position and Reduce Cost of Borrowing
GOALS & OBJECTIVES
Enhance Accounting and
Financial Reporting for the
Benefit of Internal and
External Stakeholders
•Support effort to establish a
non-profit community foundation
by filing application for tax
exempt status
•Evaluate and Recommend
budget software for greater
forecasting capabilities
•Issue second edition of Popular
Annual Financial Report –
submit for GFOA award
•Support Operations effort to
implement inventory bar code
system in warehouse
Maintain Strong Financial
Policies and Management
Practices to Preserve and
Enhance the District’s
Financial Position
•Create a financial plan to reduce
long-term pension liabilities
•Update District fiscal policies
related to credit card use and
reimbursable expenses
•Budget to build adequate
replacement reserves in
appropriate programs
Link Fixed Asset Information
in Tyler Accounting System to
Digitized Maps in GIS
Program
•Link cost/location for 9,400
meters in Phases 1 and 2 of the
AMI project with digitized maps
of District infrastructure in GIS
•Link cost/location for recently
rehabilitated sewer manholes in
Tyler with GIS
•Link cost/location of projects
closed in FY 2017-18 to Tyler
and GIS
CUSTOMER SERVICE
CUSTOMER SERVICE
•Provide the community with prompt, courteous,
and world class customer relations
•As the primary contact point with residents, this
program explores opportunities to provide
convenient methods of payment
•Strives to resolve customer concerns
Customer Service
Supervisor
Sr. Customer
Service
Representative
Customer Service
Representative III
Customer Service
Representative II (2)
Customer Service
Representative I
Receptionist
Total Employees: 7
ACCOMPLISHMENTS
•Created video for Customers Explaining the Billing Process
•Developed a “Welcome Packet” for New Customers
•Created a Quick Guide Magnet for Customers
•Researched options for cost recovery of Merchant Fees
Strived to Provide World Class Customer Service
•Updated IVR so Customers can get balance and due date of bills; reducing calls to the office
•Implemented DocuSign for Pre-Authorized Payment Application and Deposit
Waiver Applications
Improved Departmental / Customer Processes
GOALS & OBJECTIVES
Develop Strategies to
Address Organizational
Service Needs
•Develop Action Plan to prepare for
changes to Customer Service
Operations as a result of the SNRC
•Create reports to monitor customer
delinquency patterns in order to
actively engage in proposed
legislation
Modify Processes to
Encourage World Class
Customer Service while
Maintaining Financial Stability
•Review the current
policies/ordinances and identify
recommendations to reduce the
number of monthly service
disconnections
•Survey award winning Customer
Service agencies to include items
such as staffing levels, billing
procedures, and training programs
Establish a Professional
Development Plan that
Supports the District’s Vision
•Identify professional organizations
that provides peer support and best
practices for world class customer
service
•Identify and implement technical
and customer service training
opportunities on a consistent basis,
including peer-to-peer training
INFORMATION TECHNOLOGY
INFORMATION TECHNOLOGY
•Information Technology (IT) is responsible for the
strategic alignment of technology with the
District’s initiatives
•Staff maintains enterprise systems, network,
cybersecurity and computer hardware
Information Technology
Manager
Network
Administrator
Information Systems
Technician
Total Employees: 3
ACCOMPLISHMENTS
•Completed Cybersecurity Plan aligned with National Institute of Standards & Technology
Cybersecurity Framework
•Conducted Network Penetration Testing to discover vulnerabilities, detection methods, and
recommended remediations
•Continued anti-phishing email campaigns to elevate cybersecurity awareness
Improved Cybersecurity Resiliency to Mitigate Vulnerabilities and Threats
•Enhanced communication and collaboration by developing SharePoint project sites and Intranet
Implementation
•Created three data quality control reports in the business intelligence platform
•Completed the telecommunications audit resulting in 14% annual savings
Assessed and Evaluated Existing Technology Solutions to Improve
Operations
•Added a Tier 2 data storage appliance to increase data storage capacity and cost-efficiency
•Installed an Internet failover link using cellular technology to improve communications redundancy
•Completed the virtualization, software upgrade, and performance optimization of the Geographic
Information System
Improved Technology Infrastructure for Reliable and Redundant Services
GOALS & OBJECTIVES
Ensure Effective
Technology Services with
Proactive Planning and
Maintenance Activities
•Update the IT Strategic Plan to align
technology initiatives with the
District’s future goals and objectives
•Develop IT Policies and Procedures
to adhere with industry best practices
and regulations
•Implement solutions for all high-risk
vulnerabilities discovered from the
Cybersecurity Assessment
Conduct Critical System
Upgrades to Help Ensure
Business Continuity
•Reduce business risks with the
installation of a data center fire
suppression system
•Upgrade the District’s internal
wireless network to improve guest
network capabilities and network
traffic management
•Install server backup software
specifically developed for virtualized
environments to enhance business
continuity
•Upgrade the Voice-over-IP (phone)
system before Cisco’s end-of-support
date
Enable Data Collection and
Data Management Efforts
for Other Departments
•Coordinate the collection of back flow
testing data for a cost-benefit
analysis
•Implement a Drone Program to
improve data collection efforts and
improve business processes
•Develop data collection processes to
document high-maintenance areas
for wastewater
•Support and configure data dictionary
templates to GPS manholes and
siphons
METER SERVICES
METER SERVICES
•Perform monthly meter readings for meters in the
District’s service area
•Address on-site customer meter related requests
•Customer service assistance
Field Services
Supervisor
Meter
Reader I
Meter
Reader II (2)
Total Employees: 3
ACCOMPLISHMENTS
•Meter readers completed training to perform Customer Services duties
•Trained meter readers on new hand-held device for the AMI project
•Completed cross-training with Customer Service
•Completed commercial driver’s training so meter readers can test for class B license
Developed Employee Knowledge and Skills Using the New
AMI Meter Reading Equipment and Processes
•Documented meter lid sizes for ordering future phases
•Identified and documented concerns with existing meter locations
Collected Information on Existing Meters to Facilitate Future
Phases of AMI Implementation
•Responded to all customer requests under two hours
•Empowered employees to be flexible, make decisions and have the confidence to go above and
beyond for customers
Provided Highly Professional and Timely Responses to
Request for On-site Customer Service Requests
GOALS & OBJECTIVES
Evaluate Opportunities
and Impacts Resulting
from the AMI
Implementation
•Create standard operating
procedures for meter retrofits,
repairs, and replacements
•Develop a customer hand out
explaining how to read an AMI
meter
•Identify and coordinate with other
departments impacted by the
transition to AMI
Collect Information on
Existing Meters to
Facilitate Future Phases of
AMI Implementation
•Verify meter lid sizes, meter size,
and lay length in preparation of
future AMI phases
•Identify and document concerns
with existing meter locations and
resolve any issues prior to the
account being scheduled for an
AMI installation
•Provide recommendations for
Engineering for future phases of
AMI implementation regarding
areas of priority and routes,
including new construction
Develop a Proactive Meter
Testing Program
•Develop a report to monitor the
number of small meters (less than
2 inches) being tested and track
efficiency results in compliance with
AWWA standards
•Conduct an audit of 10% of the
large meter accuracy to ensure
compliance with AWWA standards
ENGINEERING
ENGINEERING
•Plans and oversees infrastructure projects
designed to maintain safe and reliable water and
wastewater services
•Manages the capital improvement program
•Coordinates with new development
•Provides technical support for the infrastructure
system
Director of
Engineering &
Operations
Sr. Administrative
Assistant
Engineering
Manager
Senior Engineer Associate Engineer
Sr. Engineering
Technician
Engineering
Technician II
Total Employees: 7
ACCOMPLISHMENTS
•Completed 4th Street wastewater main rehabilitation
•City Creek Manhole Rehabilitation Project completed
•Substantial completion of the design for the Plant 134 to Upper Zone water transmission main
•Supported activities related to SNRC
•Completed Paloma Road Wastewater Main Rehabilitation Phase II
•Substantial completion of AMI Meter Retrofit Program Phase II
Provided Leadership In Implementation of Capital Improvement
Program in Compliance with the SWRCB
•Completed Plant 134 State Water Project Turnout and Hydro-Electric Facility Joint Project with
Valley District
•Completed Water Main Extension Joint Project with Pumalo Casa Owners Association
•Replaced 30 inch diameter section of North Fork Santa Ana River pipeline
Fostered Partnership Opportunities with Surrounding Agencies and
Other Stakeholders to Provide Benefit to the District and the Region
GOALS & OBJECTIVES
Develop and Implement the
District’s CIP to Address
Rehabilitation and Maintenance
Needs while also Preparing for
New Development
•Develop a 5-year CIP based on the
updated Water and Wastewater
Master Plans
•Establish tracking methods to
monitor necessary planning and
execution of utility relocations in
conjunction with public works
projects
•Update the development guidelines
to serve as a tool for both
developers and staff
Develop and Expand Workflow
Procedures to Maximize
Inter-Departmental
Communication and
Cooperation with Engineering
•Hold at least semi-annual meetings
to maximize data collection
regarding mapping updates and
field conditions in preparation of the
CIP
•Participate in trainings and assist
with the creation of an Operating
Guide for GPS equipment to
enhance GIS asset accuracy
•Develop processes to facilitate
efficient workflow systems while
maintaining operational flexibility
Support the Steps Necessary
for the Advancement of the
SNRC
•Implement the terms of the
settlement agreement with the City
of San Bernardino
•Lead the process and site design
efforts for configuration of the
facility
•Continue working with regulatory
agencies to receive needed
approvals and permits
BRIEF BREAK
WATER PRODUCTION
WATER PRODUCTION
•Responsible for the daily monitoring and
operations of the entire water production system
•Ensures timely preventative maintenance
•Pumps, motors, wells, boosters, reservoirs,
pressure regulating valves (PRVs) and
hydro-pneumatic plants
•Performs preventative maintenance of the
Supervisory Control and Data Acquisition
(SCADA) system
Operations
Manager
Water Production
Supervisor
Sr. Water
Production
Operator
Water Production
Operator III (3)
Water Production
Operator II
Administrative
Assistant
Total Employees: 7
ACCOMPLISHMENTS
•Completed pressure regulator maintenance and rehabilitated 15 valves
•Inspected two reservoirs by a licensed diver and completed structural repairs to one of the reservoirs
•Cathodic Protection inspection has been completed on all reservoirs. Repairs were made on 10
tanks to prevent corrosion
•Worked with field maintenance and tank diver to replace 10-inch influent flow valve at Plant 56
•Rehabilitated 1 well and 8 booster pumps
Ensured System Reliability Through Routine System Inspections and Testing
•Implemented a new maintenance agreement with SCADA integrator
•Worked with SCADA contractor and IT department to remove and relocate the SCADA server from
Del Rosa yard
Continued to Evaluate SCADA and Implement Improvements as Appropriate
•Participated in numerous Southern California Edison energy reduction programs
Partnered with Southern California Edison to Identify and Utilize Equipment
Rehabilitation Incentives
GOALS & OBJECTIVES
Develop a Water Supply
Mix Plan to Maximize
Surface Water
•Develop a plan to forecast
monthly water demands to
assist with determining the
actual water supply mix
•Take recommendations of the
Water Master Plan and develop
an action plan focusing on
redundancy, efficiency, and
flexibility
•Partner with Southern California
Edison to prepare for changes in
electricity rates and maximize
the time-of-use structure
Implement Improvements
to Enhance the
SCADA System
•Complete the SCADA Master
Plan
•Identify projects and programs
for implementation based on the
SCADA Master Plan
Develop a Plan to Address
Challenges and
Opportunities Related
to NFWC
•Begin working with active North
Fork shareholders to initiate
planning for the transition of
their water supply from the ditch
to the District’s system
•Evaluate current North Fork
infrastructure and determine
responsibilities relating to
ownership
•Better understand the District’s
Bear Valley Mutual shareholder
delivery obligations
WATER TREATMENT
WATER TREATMENT
•Utilizes various methods to treat the District’s
three different sources of supply
•Staff is trained to operate the Surface Water
Treatment Plant 134 to maximize both Santa Ana
River water and imported State Project water
•Staff operates two unique groundwater treatment
facilities
•Plant 28 uses Granular Activated Carbon (GAC)
•Plant 39 is a blending facility
Total Employees: 2
Water Production
Supervisor
Sr. Treatment Plant
Operator
ACCOMPLISHMENTS
•Worked with SCADA contractor to replace the two touch screen computers that control Plant 134
•Replaced two backwash motors and worked with GE for membrane filter replacements
•Relocated strainer to protect membrane filters
•Replaced chlorine pump skid
Identified Process Improvements at Plant 134 to Improve Water Quality
•Worked with contractor on the hydro generation start up and commissioning at Plant 134
•Investigated best options for use of water from the North Fork Canal
Evaluated Use of Hydro-Generation Technology at Plant 134
•Continuing to provide all operators with hands-on training at the treatment plant as the project progresses
Developed an Operations Process and Procedures Manual for the New
Hydro-Generators to Use for Staff Training
GOALS & OBJECTIVES
Incorporate Operation and
Maintenance of the
Hydro-Generation
Technology at Plant 134
•Develop an Operating Guide to
support safe and effective
procedures
•Participate in trainings regarding
the hydro-generation technology
•Incorporate the upkeep and
inspection of equipment into
Plant 134 maintenance
schedule
Complete Plant 134
Membrane Replacement
Phase Two of the 5-Year
Replacement Plan
•Identify the modules to be
replaced in Phase Two
•Procure the needed membranes
modules from the manufacturer
in accordance with the District’s
purchasing policy
•Coordinate and schedule the
in-house installation of the new
membranes
Support the Development
of a Long-term Plant 134
Site Improvement Plan
•Coordinate with Engineering to
identify a capital project to
enhance sludge removal
•Identify elements that will
enhance site security
•Provide support to begin
implementing these planning
efforts
•Help identify and implement the
additional treatment processes
needed to maintain high water
quality
WATER QUALITY
WATER QUALITY
•Ensures the District is in compliance with State
and Federal Drinking Water Regulations
•Manages Backflow Prevention, Water Sampling
and testing, and Fire Hydrant Flushing Programs
Total Employees: 2
Water Quality
Coordinator
Water Quality
Technician
ACCOMPLISHMENTS
•Worked with contractors to reline the interior, replace the filter nozzles, valves, and Activated
Carbon in 4 vessels at Plant 28
•Completed 10 months of advanced treatment process pilot to assist in full scale evaluation
Provided Safe and Reliable Water to Our Customers
•Completed 9 of the 12 flush-out retrofits to-date
Converted Flush-Out Valves to Control Discharge Flows
•Tested 372 backflow devices
•Increased customer participation in Backflow Testing Service to 8%
Evaluated New Backflow Program and Determine
Effectiveness
GOALS & OBJECTIVES
Conduct Expanded
Sampling Programs to
Ensure Compliance with
All State & Federal Water
Quality Requirements
•Conduct unregulated contaminant
sampling to comply with Federal
water quality standards
•Identify 50 properties to support
completion of expanded Lead and
Copper testing to reflect
requirements based on the
District’s population
•Conduct Tri-Annual Lead and
Copper Testing of at least 50
properties within the District
•Comply with the Action Plan for the
total trihalomethanes (TTHM)
Corrective Order
Implement Mandatory
Lead Sampling in Schools
as Required by Assembly
Bill 746
•Establish sampling sites and
corresponding schedules for
schools required to be tested
•Develop technical and
communication support in
preparation for a school(s) that
exceeds lead sampling levels
•Complete sampling as required by
the legislation
Implement In-House
Environmental Controls
and Compliance Program
•Evaluate processes used by other
agencies to assist with Fats, Oil,
and Grease (FOG) program
implementation in conjunction with
SNRC
•Develop data tracking methods to
monitor the backflow testing
cost-benefit analysis and resource
requirements
•Identify and promote back-flow
testing to the 5 largest customers in
support of transitioning the program
to in-house resources
WATER MAINTENANCE
WATER MAINTENANCE
•Responsible for the repair and replacement of
the District’s system equipment including:
•District’s water distribution mains
•Water service lines
•Fire hydrants
•Meters
•Valves
Field Service
Supervisor
Sr. Field Service
Worker (2)
Field Service Worker III
(4)
Field Service Worker II
(5)
Field Service Worker I
(2)Storekeeper/Buyer
Total Employees: 15
ACCOMPLISHMENTS
•Repaired 211 water leaks, repaired/replaced 31 large vault lids, completed maintenance on 1,252 fire
hydrants
•Responded to 956 after hour calls
•Inspected/Exercised 988 valves
•Assisted the Engineering department with water and sewer Master Plan updates
•Scheduled in-house main replacement
Evaluated All Preventative Maintenance Programs and Determined Effectiveness
•Created a list of resources available in the event of an emergency
•Maintained contact with Patton Hospital and serve as a resource for routine maintenance and emergencies
Partnered with Local Agencies to Enhance Community Services
•Cross-trained Senior Field worker during the absence of the Supervisor
•Completed AMI Project Phase I resulting in a meter reader reclassification to a Field Maintenance worker
•Increased employees level of Water Distribution, Treatment, and Collections Certifications
Encouraged Continued Education and Technology Training to Support
Advancement Opportunities
GOALS & OBJECTIVES
GPS All Valves and Meter
Boxes within the Service
Area
•Conduct training and create an
Operating Guide for GPS
equipment
•Complete the GPS location of all
valves and meter boxes on a
grid basis within three years
•Field verify 5% of AMI meter
GPS locations conducted by a
contractor
Review Data Accuracy
Compared to Actual Field
Conditions
•Conduct field surveys to validate
GIS data with the District’s
border
•Improve on the existing field
verification and correction
process to ensure information is
updated within 30 days
•Enhance GIS capabilities in field
vehicles
Facilitate Technology
Trainings and Community
Engagement
•Assist with the implementation
of the small-scale facility tour
program
•Ensure staff receives
emergency preparedness radio
training
•Attend trainings for City Works
to provide for a strong technical
foundation and encourage
professional development
WASTEWATER MAINTENANCE
WASTEWATER MAINTENANCE
•Responsible for the daily repair and safeguarding
of the wastewater conveyance system
•Based on the Wastewater System Maintenance
Plan
•Complete preventative video monitoring
•Schedule maintenance
•Conduct system and emergency repairs
Field Service
Supervisor
Field Service
Worker II (2)
Field Service
Worker I (2)
Total Employees: 4
ACCOMPLISHMENTS
•Video inspected 58 miles of sewer main
•Made initial assessments of pipe conditions and recommendations for repairs
•Began documentation of discrepancies on GIS maps with Engineering
•Downloaded video logs and scheduled routine follow-up meetings with Engineering to discuss
repairs and map corrections
Utilized Granite Net Software to Document Wastewater Collection
System Maintenance
•Staff began researching requirements to begin the compliance process of the FOG program
Supported Future Wastewater Monitoring Operations by Evaluating FOG
Entering the District’s Wastewater Collection System
•Cleaned 200 miles of sewer main
•Sprayed 1,936 manholes for insect control
•Sprayed 3,688 feet of sewer main for root control
Continued Wastewater Collection System Maintenance and Management
GOALS & OBJECTIVES
Complete Implementation of
GraniteNet Software to
Collect Data Regarding
Wastewater Collection
System Maintenance
•Document discrepancies in GIS
to ensure consistency with field
conditions
•Conduct training for all staff
utilizing the GraniteNet Software
•Conduct semi-annual meetings
to discuss data results with
Engineering in preparation of
capital improvement projects
Identify Operational Changes
Needed to Accommodate
Planned Development within
the District
•Assist with the development of
initial staffing and equipment
planning that considers the
SNRC
•Document contributing factors of
high maintenance areas in
preparation for the in-house
FOG Program
•Identify training and certification
requirements for wastewater
treatment certificates
Incorporate GPS Data to
Enhance Efficiency of
Wastewater Maintenance
Operations and Asset
Management
•Gather the GPS location of all
manhole covers and siphons
•Identify manholes located within
easements and implement
planned maintenance to reduce
damage caused by tree roots
and other field conditions
•Conduct training and create an
Operating Guide for GPS
equipment
FACILITIES
FACILITIES
•Complete maintenance and repairs of all District
Facilities including
•Administration Buildings
•Water Facilities
•District-owned vacant properties
•Easements
Total Employees: 2
Water Production
Supervisor
Facilities Maintenance
Coordinator
Facilities Maintenance
Worker
ACCOMPLISHMENTS
•Upgraded lighting to cost effective LED lighting
•Added new lighting and sign in the Demonstration Garden
•Added heat resistant roofing material at Plant 24, 24B, 99, and 108 to reduce energy cost
Explored Alternative Energy Solutions for District Facilities
•Completed road rehabilitation to Plant 99 and slurry coats at Plant 99 and 129
•Roof replacements on pump houses at Plant 24,24B, 99, and 108
•Plant 134 exterior paint and Hydro-generation building paint and floor epoxy
•New concrete driveway installed at Plant 24 to access mini park
•Removed swamp coolers at Plant 39 and installed HVAC system to correct moisture issues
Identified Two District Facilities for Upgrades and Repairs
•Captured asset data for entry into CityWorks for facilities maintenance planning
Developed a Facilities Maintenance Program to Track and
Anticipate Future Costs Associated with All District Facilities
GOALS & OBJECTIVES
Develop a Long-Term Plant
134 Site Improvement Plan
•Conduct a site assessment to
evaluate site security,
technology, and miscellaneous
needs
•Prioritize site projects and
develop an improvement
schedule
•Develop a recommendation to
enhance perimeter security
around the treatment plant
Develop a Facilities
Maintenance Program to
Track and Anticipate Future
Costs Associated with All
District Facilities
•Identify potential Facilities
Maintenance Programs and
recommend a qualified firm
•Begin incorporating facilities
data into the selected Facilities
Maintenance Program
•Implement a consistent request
tracking system and provide
training to staff
•Develop recommendations to be
included in a long-term staffing
plan
Complete Systematic
Upgrades and Rehabilitation
of District Facilities
•Assess and prioritize needed
improvements by location and
project
•Select sites for immediate
repairs and identify the
correlating schedule
•Conduct repairs for the highest
priority sites within the approved
budgeted funds
FLEET
FLEET
•Performs preventative maintenance and repairs
of the District’s vehicles and heavy equipment
•Ensures air quality regulations, vehicle
registration, and transportation requirements are
met
Total Employees: 2
Sr. Equipment Mechanic
Equipment Mechanic III
ACCOMPLISHMENTS
•Complete all 30, 60, 90-day truck inspections and preventative maintenance requirements
•Purchased one new generators for emergency preparedness and applied for proper California Air
Resources Board permits
•Purchased an emergency trailer mounted sewer by-pass pump and hose
Ensured District Vehicles, Equipment, and Staff are Ready for
Emergency Response
•Developed a five-year vehicle and equipment replacement plan
•Purchased four new vehicles
•Surplus of seven vehicles and three pieces of equipment
Developed and Implemented Cost Recovery Fees for Vehicles per
Department for Replacement Purposes
•Hired contractor to provide preventative maintenance on vehicles
Utilized Most Cost-Effective Maintenance Methods to Reduce Costs
GOALS & OBJECTIVES
Enhance Emergency
Response Capabilities
•Install two-way radios in all
vehicles for emergency
preparedness
•Ensure all required staff are
properly trained on two-way
radios and other emergency
response equipment
Utilize the Most Effective
Fleet Maintenance
Methods
•Implement the transition from
in-house operations to
preventative maintenance
contractor
•Purchase and install GPS
tracking system on all vehicles
•Integrate the vehicle
replacement schedule into the
monthly financial statements
Participate in SNRC
Design to Identify Future
Impacts to the Fleet
•Evaluate the feasibility of on-site
fuel storage
•Assess the feasibility of
introducing alternate fuel
vehicles into the fleet where
appropriate
GOVERNING BOARD
GOVERNING BOARD
•The Governing Board is the legislative body of
the organization
•Board members provide leadership, direction,
and serve as the organizational policy makers
•Appoints the General Manager/CEO for
day-to-day operations
Board Chairman
Vice Chairman
Board Member (3)
Elected Officials: 5
ACCOMPLISHMENTS
•Adopted Strategic Plan Update
•Approved new Brown Act Compliance Policy and Public Records Request Policy
•Completed the General Manager/CEO evaluation
•Adopted the 2018-19 Legislative Platform
•Adopted updates to the Regional Urban Water Management Plan
Provided Organization Direction and Set Expectations
•Approved initiation of the District’s wastewater treatment authority with LAFCO
•Approved revisions to the Framework Agreement with SBVMWD
•Approved Settlement Agreement with the City of San Bernardino
Addressed Agenda Items Brought before the Board of
Directors Relating to the SNRC
•Appointed a new Board Member to fill vacant Board Position
•All members have attended the California Special District’s Association Leadership Academy
•Served on statewide committees for ACWA and CSDA
•Conducted communication training sessions
Continued Efforts to Increase the District as a Regional Leader
GOALS & OBJECTIVES
Provide Organizational
Direction and Set
Expectations Through
Policy Decisions
•Implement a 5-Year Work Plan
•Conduct General Manager/CEO
Evaluation Including
Establishment of Goals
•Review and Update the Board of
Directors’ Handbook and
Policies
Address Policy Related
Decisions to Construct the
Sterling Natural Resource
Center (SNRC)
•Consider agenda items
regarding the SNRC
•Select a Design-Build Entity for
Project Construction
•Participate in Activities that
Encourage Community
Engagement for the SNRC
Participate in Activities to
Promote Community
Engagement and Increase
Board Qualifications
•Coordinate with the San
Bernardino County Registrar of
Voters for the 2018 Elections
•Post All Required Election
Information and Conduct
Notifications
•Participate in Internal and
External Professional
Development Activities