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HomeMy WebLinkAboutAgenda Packet - Community Advisory Commission - 01/23/2017 COMMUNITY ADVISORY COMMISSION MEETING January 23, 2017 - 6:00 pm 31111 Greenspot Road Highland, CA 92346 AGENDA CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF COMMISSION MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Commissioners is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Commission. Under the State of California Brown Act, the Board of Commissioners is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1. APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Commissioners to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the Commission considers the motion unless members of the Commission, the General Manager, or the public request specific items to be discussed. a. May 12, 2016 Conservation Commission meeting minutes b. September 21, 2016 Conservation Commission meeting minutes DISCUSSION/INFORMATIONAL ITEMS 2. Proposition 218 Notice and Hearing information 3. Budget Process 4. Set next meeting date and time ADJOURN Pursuant to Government Code Section 54954.2(a), any request for a disability-related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 885-4900. 1 Minutes 05/12/2016 cmc Subject to approval EAST VALLEY WATER DISTRICT May 12, 2016 CONSERVATION COMMISSION COMMITTEE MINUTES Cecilia Contreras, Senior Administrative Assistant, called the meeting to order at 6:18 pm. PRESENT: Commissioners: Amaya, Gamboa, Goodrich, Jaurigue, Miller ABSENT: None STAFF: Jose Martinez, Assistant General Manager; Kelly Malloy, Public Affairs/Conservation Manager; Cecilia Contreras, Senior Administrative Assistant; Janett Robledo, Conservation Coordinator GUEST(s): None PUBLIC COMMENTS The Senior Administrative Assistant declared the public participation section of the meeting open at 6:20 pm. There being no written or verbal comments, the public participation section was closed. CONSENT CALENDAR APPROVE THE APRIL 14, 2016 MEETING MINUTES M/S/C (Miller-Amaya) to approve the April 14, 2016 meeting minutes as submitted. APPROVE THE APRIL 28, 2016 MEETING MINUTES M/S/C (Miller-Amaya) to approve the April 28, 2016 meeting minutes as submitted. NEW BUSINESS INFORMATION REGARDING THE RALPH M. BROWN ACT Ms. Malloy reviewed the Brown Act and gave information regarding quorums, discussions that take place during meetings, all documents are public and open to public records request including email; agendas, postings and minutes; and when given the opportunity to stay engaged, make sure that the rules are not violated. 2 Minutes 05/12/2016 cmc Information only. INFORMATION REGARDING BUDGET BASED RATES Ms. Malloy reviewed the water rate structure that has been in place since June 2015; the process that took place for the update of the District master plans, updates to the technology systems including customer service and accounting software changes and a GIS technology update. Ms. Malloy gave an overview of how the budget is developed based on goals and objectives for the District. Information only. DROUGHT UPDATE Mr. Martinez gave an update regarding the physical and regulatory drought measures that are in place; that the state as a whole has reduced water use by 23.9 percent; that the District submits numbers to the State monthly so that the gallons per capita per day (GCPD) can be recorded and ensure that the District is in compliance with the reduction percentage that was given. Mr. Martinez stated that the District supplied the State with updated population numbers, climate and landscape information which allowed the mandated reduction percentage to go from 28 to 22. Information only. CONSERVATION PROGRAMS PERSPECTIVE & EFFORTS TO DATE Ms. Malloy gave an overview of the rebate programs that are available to rate payers; that the Board wanted to offer more incentives to help our customers be more efficient rather than just being compliant; that in addition to the programs, the District is also providing learning workshops with efficiency specific information and participating in local plant sales. Information only. CONSERVATION COMMISSION OVERVIEW Ms. Malloy reviewed Ordinance 395; she noted that section 15 of the Ordinance outlines the conservation requirements, the three stages of enactment and that the District is currently in Stage Two. Information only. VIOLATION PROCESS Ms. Malloy stated that any District staff member can issue a violation notice to a customer who is not in compliance with the conservation restrictions; the customer then has thirty days to correct their action; if they do not, then they could receive a 3 Minutes 05/12/2016 cmc second violation that will have a fee attached. She stated that if they continue to violate the measures, the customer can have a flow restrictor placed on their meter. She stated that if a second violation is issued, the customer has 15 days to appeal to the General Manager, if he upholds the violation, then the customer can request a hearing which will go the Conservation Commission to review. She explained that the District is not obligated to have this Commission but created this so that customers can feel comfortable with a fair process. Ms. Malloy stated that the District has yet to issue a second violation notice and is always doing outreach to help prevent this. Information only. SET FIRST OFFICIAL HEARING MEETING The first official hearing date is scheduled for June 16, 2016 at 6pm. If there is no appeal needed, then this meeting will be cancelled. Information only. ADJOURN The meeting adjourned at 8:15 pm. _________________________ ________________________ Jose Martinez Kelly Malloy Assistant General Manager Public Affairs/Conservation Manager 1 Minutes 09/21/2016 cmc Subject to approval EAST VALLEY WATER DISTRICT September 21, 2016 CONSERVATION COMMISSION COMMITTEE MINUTES Cecilia Contreras, Senior Administrative Assistant, called the meeting to order at 6:23 pm. Ms. Contreras led the flag salute. PRESENT: Commissioners: Gamboa, Goodrich, Miller ABSENT: Commissioners: Amaya, Jaurigue STAFF: John Mura, General Manager/CEO; Kelly Malloy, Public Affairs/Conservation Manager; Cecilia Contreras, Senior Administrative Assistant; Janett Robledo, Conservation Coordinator GUEST(s): None PUBLIC COMMENTS The Senior Administrative Assistant declared the public participation section of the meeting open at 6:23 pm. There being no written or verbal comments, the public participation section was closed. DROUGHT UPDATE Ms. Malloy presented the timeline of the drought changes that have taken place since 2014 including the local conservation standards, conservation targets, and that the District has self-certified the water levels with the State; that the cumulative total reduction is at twenty-eight percent and that the new conservation mandate is at fifteen percent. Ms. Malloy reviewed the proposed changes to Ordinance 396: change the Stage One from voluntary conservation to permanent conservation which will include following the state requirements and prohibiting irrigation in parkways and medians; Stage Two will include a time frame to repair leaks and the General Manager/CEO has the authority to enact emergency measures; Stage Three will stay the same that non- essential water use is prohibited. She reviewed the permanent conservation requirements with the Commission and stated that the District will continue outreach and education with the community. The General Manager/CEO stated that with the drought not being as severe as it was, he would like the Commissioners to remain but to change their direction of interaction; 2 Minutes 09/21/2016 cmc that they would be more of a review group to help with rates, community engagement and to be more of a peer group for projects. With the Commissioners agreeing to continue on, the name of the group was proposed to be changed to the Community Advisory Committee. Information only. ADJOURN The meeting adjourned at 7:41pm. _________________________ ________________________ John Mura Kelly Malloy General Manager/CEO Public Affairs/Conservation Manager