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HomeMy WebLinkAboutAgenda Packet - Community Advisory Commission - 10/09/2018COMMUNITY ADVISORY COMMISSION MEETING October 9, 2018 - 6:00 PM 31111 Greenspot Road, Highland, CA 92346 AGENDA CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF COMMISSION MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Commissioners is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Commission. Under the State of California Brown Act, the Board of Commissioners is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. DISCUSSION/INFORMATIONAL ITEMS 1. Approve the June 21, 2018 Commission meeting minutes 2. Approve the August 14, 2018 Commission meeting minutes 3. Sterling Natural Resource Center Update 4. Communications Update 5. Commissioner's Comments 6. Staff's Comments ADJOURN Pursuant to Government Code Section 54954.2(a), any request for a disability-related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above-agendized public meeting should be directed to the District Clerk at (909) 885-4900 at least 72 hours prior to said meeting. 1 Minutes 06/21/2018 cmc Subject to Approval EAST VALLEY WATER DISTRICT June 21, 2018 COMMUNITY ADVISORY COMMISSION MINUTES Cecilia Contreras, Senior Administrative Assistant, called the meeting to order at 6:04 pm and led the flag salute. PRESENT: Commissioners: Dondalski, Jaurigue, Laster, Miller, Yauger ABSENT: Commissioners: None STAFF: Kelly Malloy, Director of Strategic Services; Brian Tompkins, Chief Financial Officer; Cecilia Contreras, Senior Administrative Assistant GUEST(s): None PUBLIC COMMENTS The Senior Administrative Assistant declared the public participation section of the meeting open at 6:04 pm. There being no written or verbal comments, the public participation section was closed. APPROVAL OF THE MAY 1, 2018 COMMISSION MEETING MINUTES M/S/C (Miller-Jaurigue) to approve the May 1, 2018 Commission meeting minutes. APPROVAL OF THE JUNE 5, 2018 COMMISSION MEETING MINUTES M/S/C (Yauger-Laster) to approve the June 5, 2018 Commission meeting minutes. FISCAL YEAR 2018-19 BUDGET OVERVIEW Mr. Tompkins reviewed the District wide goals, financial revenues, water and wastewater funds, program expenditures which included retirement needs, elections, additional outreach, strategic plan update, and software maintenance. He also provided an overview of the debt service, budget summary, capital outlay, capital budget funding summary and authorized positions. Information only. LEGISLATIVE UPDATE 2 Minutes 06/21/2018 cmc Ms. Malloy stated that the District is currently tracking 140 bills but are focusing on three currently which are SB 998, SB 623, and SB 606/AB 1688; that Prop 68 passed and could be a funding opportunity for the Sterling Natural Resource Center. Information only. STERLING NATURAL RESOURCE CENTER UPDATE Ms. Malloy stated that a LAFCO public hearing to activate the District’s wastewater treatment authority was held on June 20; that the Sterling Natural Resource Center is now an East Valley Water District project; and that a progressive design build method will be used. She provided an overview on the state revolving fund progress, the Urban Greening grant, and that on July 25 the District will consider a Design-build entity. Ms. Malloy shared with the Commission the upcoming milestone events which included the groundbreaking celebration and videos that highlight the District’s history. Information only. COMMISSIONER COMMENTS Mr. Dondalski stated that the District needs to promote conservation again to its customers; that it seems to have been forgotten. Mr. Laster expressed that he is excited for the new projects coming with the budget and that he feels well informed. Mr. Jaurigue thanked Mr. Tompkins for being able to understand the retirement concerns and job filling for the District. Information only. STAFF COMMENTS Ms. Malloy reminded the commission that the next meeting is scheduled for August 14, 2018 at 6:00 pm. Information only. ADJOURN The meeting adjourned at 8:04 pm. ________________________ Kelly Malloy Director of Strategic Services 1 Minutes 8/14/2018 cmc Subject to approval EAST VALLEY WATER DISTRICT August 14, 2018 COMMUNITY ADVISORY COMMISSION MINUTES Cecilia Contreras, Senior Administrative Assistant, called the meeting to order at 6:00pm and led the flag salute. PRESENT: Commissioners: Dondalski, Jaurigue, Laster, Miller, Yauger ABSENT: Commissioners: None STAFF: Kelly Malloy, Director of Strategic Services; Cecilia Contreras, Senior Administrative Assistant GUEST(s): None PUBLIC COMMENTS The Senior Administrative Assistant declared the public participation section of the meeting open at 6:00 pm. There being no written or verbal comments, the public participation section was closed. STERLING NATURAL RESOURCE CENTER UPDATE Ms. Malloy provided an update on the status of the project; that the East Valley Water District Board approved the Design-Build Partnership with Balfour Beatty at the July 25, 2018 regular board meeting. Ms. Malloy presented the renderings and discussed the layout of the facility for the community and treatment areas. She stated that a special board meeting will be held in September to approve the Guaranteed Maximum Price for the project. Information only. EMERGENCY PREPAREDNESS UPDATE Ms. Malloy stated that the District has four emergency preparedness plans that are going to be updated this Fiscal year; that staff is going to be sending out bid requests for a consultant to assist in these updates. She also reminded the Commission that September is National Preparedness Month and that the District will be participating in the Great Shakeout on October 18 at 10:18 am. Information only. COMMISSIONER COMMENTS 2 Minutes 8/14/2018 cmc Mr. Yauger stated that he enjoyed viewing the Sterling Natural Resource Center video on the website, and that there was some information on the website that needs to be updated. Dr. Miller gave some recommendations for navigation improvements to the District’s website. Mr. Dondalski appreciated that the District offers a variance to customers who have refilled their pools. Information only. STAFF COMMENTS Ms. Malloy reminded the Commissioners that the next scheduled meeting is October 9, 2018 at 6:00 pm and that she will continue to send updates as the District continues to reach milestones for the Sterling Natural Resource Center. Information only. ADJOURN The meeting adjourned at 6:58 pm. ________________________ Kelly Malloy Director of Strategic Services B O AR D AGE N D A S TAF F R E P ORT Agenda Item #4. Meeting Date: O c tob er 9, 2018 Dis c ussion Item To: G o verning Board Memb ers F rom: P ub lic Affairs Manager Subject: C ommunicatio ns Update R E C O MME N D AT IO N: T his item is fo r info rmatio n o nly. B AC KGR O UN D / AN ALYS IS : T he Dis tric t continues to foc us energy on effective communicatio n, which inc ludes p ro jec t s p ecific outreach, enhanc ed p lanning effo rts, and imp ro ving exis ting p ro grams . A current p ro ject requiring extens ive o utreac h effo rts is the S terling Natural R es o urc e C enter (S NR C ). R ecent o utreach effo rts have inc luded an up d ated handout to reflec t the c urrent projec t status , updated webs ite content, p rep aration fo r a transitio n in s o c ial media, and coordinatio n o f the up coming gro und b reaking event. Ad d itionally, efforts to d evelop the miles tone films have been underway. S taff is c urrently p rep aring for the creatio n of a c o mmunity group that can rec eive info rmatio n and p rovid e valuable inp ut as the p ro jec t pro gress es . T his fac ility is intend ed to b e a c o mmunity res o urc e, whic h makes c o mmunity input even mo re important. In additio n to the S NR C , staff has b egun c o o rd inating with Idea Hall to d evelo p a S trategic C o mmunic ations P lan. T his doc ument will be d evelo p ed in a prac tic al manner that will s erve as a guide fo r s taff thro ugho ut the Dis tric t. I t will c larify and artic ulate the Dis trict’s brand and p ro vide guidance as to the ho w it sho uld be interwoven with all p rojec ts and programs . It will als o develop p ro c ed ures fo r effective o utreac h and messaging that can be applied in outreac h material. T he Dis tric t continues to partic ipate in a variety o f c o mmunity events . R ecently, we p ro vided an up d ate to the DR NAG neighb o rhoo d gro up and attend ed the Highlanders Boxing C lub Healthy C ommunities event. Lo o king ahead, the District will host a b o oth at the local C ard enas Market for Imagine a Day Without Water event on O c tober 10, ho s t a G irl S cout To ur o n No vemb er 7, and participate in Dis cover Highland Night. Las tly, a highlight o f the Distric t’s o utreach effo rt inc ludes a full redesign o f the offic ial website. T he current s tyle has b een in p lac e for ro ughly five years and is d ue for an update. S ince the o riginal launch, the Dis tric t’s s tyle and tone has become mo re d is tinct, and sho uld b e reflected in the web s ite. Elements o f foc us will be to make the s ite mo re mo b ile devic e friend ly, ease the overall s ite navigation, and a refres h o n the s ite c ontent. AG E N C Y G O ALS AN D OB J E C T IVE S : R es p ec tfully S ubmitted by: Kelly Mallo y Directo r o f S trategic S ervices F IS C AL IMPAC T T here is no fis cal impac t as s o c iated with this agend a item.