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HomeMy WebLinkAboutAgenda Packet - Community Advisory Commission - 01/08/2019C O MMUN IT Y A D VISO RY C O MMISSIO N MEET IN G J anuary 8, 2019 - 6:00 P M 31111 Greenspot Road, Highland, C A 92346 AGE N D A C A LL TO O RD ER PLED G E O F A LLEG IA N C E RO LL C A LL O F C O MMISSIO N MEMBERS PUBLIC C O MMEN T S Any person wishing to speak to the Board of C ommissioners is asked to complete a Speaker C ard and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the C hairman of the C ommission. Under the State of C alifornia Brown Act, the Board of C ommissioners is prohibited from discussing or taking action on any item not listed on the posted agenda. T he matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.A PPRO VA L O F C O N SEN T C A LEN D A R All matters listed under the C onsent C alendar are considered by the Board of Commissioners to be routine and will be enacted in one motion. T here will be no discussion of these items prior to the time the commissioners consider the motion unless members of the commission, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve the October 9, 2018 C ommission Meeting Minutes D ISC USSIO N/IN FO RMAT IO N A L IT EMS 2.Five-Year Work Plan Update 3.Sterling Natural Resource Center Update 4.Communications Update 5.Legislative Update 6.Commissioner C omments 7.Staff's Comments A D J O URN Pursuant to Government C ode Section 54954.2(a), any request for a disability-related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above-agendized public meeting should be directed to the District C lerk at (909) 885-4900 at least 72 hours prior to said meeting. 1 Minutes 10/09/2018 cmc Subject to Approval EAST VALLEY WATER DISTRICT October 09, 2018 COMMUNITY ADVISORY COMMISSION MINUTES Cecilia Contreras, Senior Administrative Assistant, called the meeting to order at 6:02 pm and led the flag salute. PRESENT: Commissioners: Dondalski, Jaurigue, Laster, Yauger ABSENT: Commissioners: Miller STAFF: Kelly Malloy, Director of Strategic Services; Cecilia Contreras, Senior Administrative Assistant GUEST(s): None PUBLIC COMMENTS The Senior Administrative Assistant declared the public participation section of the meeting open at 6:03 pm. There being no written or verbal comments, the public participation section was closed. APPROVE THE JUNE 21, 2018 COMMISSION MEETING MINUTES M/S/C (Yauger-Laster) to approve the June 21, 2018 Commission meeting minutes as submitted. APPROVE THE AUGUST 14, 2018 COMMISSION MEETING MINUTES M/S/C (Jaurigue-Dondalski) to approve the August 14, 2018 Commission meeting minutes as submitted. STERLING NATURAL RESOURCE CENTER UPDATE Ms. Malloy reminded the Commission that the Groundbreaking Ceremony was coming up on October 20; that the event is going to have kids’ activities, food trucks, games, and a live band along with the ceremony. Ms. Malloy stated that the site was eligible for the next round of an Urban Greening grant and a site visit was scheduled with the State Natural Resource Agency; that the Board of Directors approved the Guaranteed Maximum Price of $150 million which includes $6.5 million in Prop 1 grant funds as well as $18 million from San Bernardino Valley Municipal Water District to pay for the pipeline that will be used for recharging the basin. Information only. 2 Minutes 10/09/2018 cmc COMMUNICATIONS UPDATE Ms. Malloy informed the Commission about the communications plan being revised for the Sterling Natural Resource Center now that the project is an East Valley Water District project; that the District continues to participate in many community events; that the website redesign is in progress with the internal content being reviewed and updated with a go live date in February. Information only. COMMISSIONER COMMENTS Mr. Laster stated that he attended the DRNAG meeting and that East Valley gave a great presentation. Information only. STAFF COMMENTS Ms. Malloy reminded the Commissioners that the next scheduled meeting is January 8, 2019 at 6:00 pm and that she will continue to send updates as the District continues to reach milestones for the Sterling Natural Resource Center. Information only. ADJOURN The meeting adjourned at 7:02 pm. ________________________ Kelly Malloy Director of Strategic Services B O AR D AGE N D A S TAF F R E P ORT Agenda Item #2. Meeting Date: January 8, 2019 Dis c ussion Item To: G o verning Board Memb ers F rom: P ub lic Affairs Manager Subject: F ive-Year Work P lan Up d ate R E C O MME N D AT IO N: Disc us s the d raft F ive-Year Wo rk P lan for future c o ns id eration. B AC KGR O UN D / AN ALYS IS : Eas t Valley Water Dis tric t has s et o ut to be a world c lass organization, with a foc us no t o nly o n providing s afe and reliab le d rinking water b ut of enhanc ing and p res erving the q uality o f life for our c o mmunity. In o rd er to achieve these high exp ectations , a s eries of planning and tracking meas ures mus t b e implemented . T hro ugh a series of p lanning meas ures, the G o verning Board, staff, and the community have developed a Dis tric t vis ion that emp o wers the organization to take actio ns to b e innovative, effic ient, and effective. T he next s tep in the p lanning p roc es s is looking to the future in a s trategic manner. Many of the Dis trict’s c ritical effo rts req uire c areful p lanning, enviro nmental awareness, and clear prioritizatio n to allow fo r o n-going daily operatio ns while addres s ing s pecific long-term needs . C o nsistent with this c o mmitment, a Dis tric t-wide G oal fo r F is cal Year 2018-19 was ad o p ted to develo p a 5-year wo rk p ro gram for Board c o nsideration. T hro ugh a s eries of meetings with staff at all levels of the organization, a draft F ive-Year Wo rk P lan has b een p rep ared for disc us s ion with an emphasis on the elements needed to clearly look to the future. T his effo rt is d es igned to c o nsider general polic y d irectio n and highlight priority p ro jec ts that allows for the cons id eratio n of s p ecific tasks neces s ary fo r implementation. AG E N C Y G O ALS AN D OB J E C T IVE S : G o al and O bjec tives I V - P romo te P lanning, Maintenanc e and P res ervatio n o f Dis tric t R esources R E VIE W B Y O T HE R S : T his item has been pres ented to Dis tric t s taff for comments and to the Bo ard o f Direc tors . R es p ec tfully s ubmitted : Kelly Mallo y Directo r o f S trategic S ervices F IS C AL IMPAC T T here is no fis cal impac t as s o c iated with this agend a item. B O AR D AGE N D A S TAF F R E P ORT Agenda Item #3. Meeting Date: January 8, 2019 Dis c ussion Item To: G o verning Board Memb ers F rom: P ub lic Affairs Manager Subject: S terling Natural R es o urc e C enter Update R E C O MME N D AT IO N: T his item is fo r info rmatio n o nly, not ac tion is rec o mmend ed at this time. B AC KGR O UN D / AN ALYS IS : T he S terling Natural R esource C enter experienced tremendous progress in 2018. F ro m sec uring the S tate R evolving F und lo an and grants, s elec ting Balfour Beatty as the design-b uild partner, and b reaking ground o n the project its elf. T he District c o ntinues to s eek o uts ide funding s o urces. C urrently, the p rojec t is fully funded thro ugh a lo w interes t S tate loan, and s uc cessful award o f P ro p o s ition 1 and Urban G reening grants to taling over $8 millio n in fund ing. C o nstruc tio n on the p ro ject has b egun, with exc avatio n und erway. Efforts are b eginning o n the eas tern portio n o f the pro p erty and will b egin o n the wes t in early 2019. S ince the p rojec t is us ing the progressive des ign-b uild mo d el, c o nstruc tion can begin while des ign efforts continue in a c ollab o rative team environment with all o f the p ro ject partners . Effo rts c o ntinue as s c heduled to work through the various regulato ry approvals nec es s ary for the project. T his is anticipated to be an on-going proc es s in tandem with the c o ns tructio n proc es s . C urrent regulatory agencies invo lved in the S NR C inc lude the S tate Water R es ourc es C o ntro l Bo ard Divis io n of Drinking Water, R egio nal Water Q uality C o ntro l Bo ard , S an Bernard ino C o unty F loo d C o ntrol, C ity of Highland, and C ity o f S an Bernard ino . AG E N C Y G O ALS AN D OB J E C T IVE S : G oal and O b jectives I - Implement Effec tive S o lutio ns T hrough Visionary Leadership a) Identify O pportunities to O p timize Natural R esourc es R es p ec tfully s ubmitted : Kelly Mallo y Directo r o f S trategic S ervices F IS C AL IMPAC T T here is no fis cal impac t as s o c iated with this agend a item. B O AR D AGE N D A S TAF F R E P ORT Agenda Item #4. Meeting Date: January 8, 2019 Dis c ussion Item To: G o verning Board Memb ers F rom: P ub lic Affairs Manager Subject: C ommunicatio ns Update R E C O MME N D AT IO N: T his item is fo r info rmatio n o nly, not ac tion is reques ted . B AC KGR O UN D / AN ALYS IS : T he Dis tric t continues to seek out opportunities to engage with the c o mmunity thro ugh a variety o f o utlets. With each piec e o f outreach material, the Dis tric t seeks to reinforc e the b rand pers onality o f this organizatio n. R ecent p rojec ts have inc luded: R egular S ocial M edia S pecific P roject O utreach PAF R D evelopment of the S trategic C ommunications P lan N ewspaper advertisements I nternal communication It is important that we cons id er the intended aud ienc e o f outreach material. T he Dis tric t interac ts with a broad range o f ind ividuals with d iffering technic al b ac kgro und , p rio rities , and concerns . Understanding who we are communicating with allows us the ab ility to tailor o ur mes s aging to maximize the o p p o rtunity for relations hip b uilding. AG E N C Y G O ALS AN D OB J E C T IVE S : G o al and O bjec tives I I - Maintain a C ommitment to S us tainab ility, Transparenc y, and Ac c o untability b ) Utilize Effective C ommunic atio n Method s d ) P rovide Q uality I nfo rmation to Enc o urage C o mmunity Engagement R ecommended b y: Kelly Mallo y Directo r o f S trategic S ervices F IS C AL IMPAC T T here is no fis cal impac t as s o c iated with this item. B O AR D AGE N D A S TAF F R E P ORT Agenda Item #5. Meeting Date: January 8, 2019 Dis c ussion Item To: G o verning Board Memb ers F rom: P ub lic Affairs Manager Subject: Legis lative Up d ate R E C O MME N D AT IO N: T his item is an informational item, with no actio n req uired . B AC KGR O UN D / AN ALYS IS : T he Dis tric t maintains a high level of engagement in the politic al ac tivities of S acramento . S tate and lo c al legislative ac tions can have major impac ts on Dis tric t o peratio ns , a c o mmunity's quality of life, and even req uire actio n o n the p art o f individ uals themselves . T he next 2-year legis lative session is b eginning in C alifornia. With the rec ent elec tion res ults o f 2018, there are s o me s ignificant changes that will take effec t. S o me key dates for the firs t year of this s es s io n inc lude: January 1- S tatues take effect January 7- Legislature rec o nvenes January 25- Last day to s ubmit bill reques ts F ebruary 22- Las t d ay fo r b ills to be introduced June 15- Budget bill mus t b e passed by midnight S eptemb er 13- Last day fo r any b ill to b e pas s ed O c to b er 13- Last day for the G overno r to sign o r veto bills T he District will c o ntinue to wo rk with T he O nate G ro up and T he Q uintana C ruz C ompany o n legislative is s ues . T his will inc lud e c o o rd inating an office visit o ver the next few mo nths to meet with legislato rs and their s taff. AG E N C Y G O ALS AN D OB J E C T IVE S : G oal and O b jectives I - Implement Effec tive S o lutio ns T hrough Visionary Leadership c ) S trengthen R egio nal, S tate and National P artners hips R es p ec tfully s ubmitted : Kelly Mallo y Directo r o f S trategic S ervices F IS C AL IMPAC T T here is no fis cal impac t as s o c iated with this agend a item.