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HomeMy WebLinkAboutAgenda Packet - Community Advisory Commission - 11/12/2019C O MMUN IT Y A D VIS O RY C O MMIS SIO N MEET IN G November 12, 2019 - 6:00 PM 31111 Greenspot Road, Highland, C A 92346 AGE N D A C A LL TO O RD ER PLED G E O F A LLEG IA N C E RO LL C A LL O F C O MMISS IO N MEMBERS PUBLIC C O MMEN T S Any person wishing to speak to the Board of C ommissioners is asked to complete a Speaker C ard and submit it to the District C lerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the C ommission. Under the State of C alifornia Brown Act, the Board of C ommissioners is prohibited from discussing or taking action on any item not listed on the posted agenda. T he matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.A PPRO VA L O F C O N S EN T C A LEN D A R All matters listed under the C onsent Calendar are considered by the Board of Commissioners to be routine and will be enacted in one motion. T here will be no discussion of these items prior to the time the commissioners consider the motion unless members of the commission, the administrative staff, or the public request specific items to be discussed and/or removed from the C onsent C alendar. a.A pproval of the August 13, 2019 C ommission Meeting Minutes D ISC USSIO N/IN F O RMAT IO N A L IT EMS 2.Sterling Natural Resource C enter Project Update 3.Legislative Update 4.Outreach Update 5.Commissioner C omments 6.Staff's C omments A D J O URN Pursuant to Government C ode Section 54954.2(a), any request for a disability-related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above-agendized public meeting should be directed to the District Clerk at (909) 885-4900 at least 72 hours prior to said meeting. 1 Minutes 08-13-19 cmc Subject to approval EAST VALLEY WATER DISTRICT August 13, 2019 COMMUNITY ADVISORY COMMISSION MINUTES Cecilia Contreras, Senior Administrative Assistant, called the meeting to order at 6:02 pm and led the flag salute. PRESENT: Commissioners: Dondalski, Laster, Miller, Yauger ABSENT: Commissioners: Jaurigue STAFF: Kelly Malloy, Director of Strategic Services; Cecilia Contreras, Senior Administrative Assistant GUEST(s): None PUBLIC COMMENTS The Senior Administrative Assistant declared the public participation section of the meeting open at 6:03 pm. There being no written or verbal comments, the public participation section was closed. APPROVAL OF THE JUNE 4, 2019 COMMISSION MEETING MINUTES M/S/C (Yauger-Miller) to approve the June 4, 2019 Commission meeting minutes. STERLING NATURAL RESOURCE CENTER PROJECT UPDATE The Director of Strategic Services presented an update to the board regarding the progress of the Sterling Natural Resource Center. She included information related to current funding sources, regulatory approvals, outreach material for social media, and stated that the project is at sixty percent design completion on the treatment side of the facility. She also stated that the District will be holding quarterly milestone celebration events. Information only. EMERGENCY RESPONSE PLAN’S UPDATE The Director of Strategic Services stated that the District has recently partnered with Arcadis US in the update of four different response plans including Risk & Resiliency Plan, Emergency Response Plan, Hazard Mitigation Plan, and Threat Hazard 2 Minutes 08-13-19 cmc Identification and Risk Assessment; and that the District is currently updating the Sewer System Management Plan which is due every five years through the collaboration of multiple departments and that this plan will coincide with the Emergency Response Plan. She also reminded that September is National Preparedness Month and the District has registered to participate in the Great ShakeOut on October 17 at 10:17am. Information only. OUTREACH UPDATE The Director of Strategic Services shared that the District continues to be part of local community events including National Night Out; that staff is creating bill inserts and ads monthly with information regarding conservation, Sterling Natural Resource Center, emergency preparedness, and the Value of Water. She stated that in a few weeks the District will be kicking off the e-newsletter with project updates for the Sterling Natural Resource Center. Information only. COMMISSIONER COMMENTS Mr. Yauger inquired about the staff directory on the website and the contact information. Mr. Dondalski asked if the District provides assistance to customers who may have a leak on their property. Information only. STAFF COMMENTS Director of Strategic Services thanked the Commissioner’s for their input on the Fiscal Year 2019-20 budget and that the next regular Community Advisory Commission meeting is scheduled for November 12, 2019. ADJOURN The meeting adjourned at 7:20 pm. ________________________ Kelly Malloy Director of Strategic Services B OAR D AG E N D A S TAF F R E P O RT Agenda Item #2. Meeting Date: November 12, 2019 To: C o mmis s io n Memb ers From: Direc tor o f S trategic S ervices S ubject: S terling Natural R es o urc e C enter P ro jec t Up date R E COMME N D AT IO N: T his item is for info rmatio nal purp o s es o nly. B AC KG R O UN D / AN ALYS IS : T he S terling N atural R esource C enter has set out to “M ake E very S ource a R esource,” with maximum flexibility and cost efficiencies through the progressive design-build method. T his procurement method fosters a team environment between the contractors, design team, and the D istrict to consider opportunities to enhance the project to better serve the community further into the design process than in a traditional design-bid-build project. Since approving the original G uaranteed M aximum P rice in O ctober 2018, the project team identified the potential of advanced technology planned for the site to incorporate on-site energy generation. Digester technology had always been contemplated for the S terling N atural R esource C enter, but the facility alone would not produce enough electricity to offset the additional costs. With the new found understanding that the solid waste community has a responsibility to find alternative disposal methods of organic waste rather than landfills the potential for co-digestion developed. T his project enhancement includes co-digestion of sludge produced during the wastewater treatment process with high-grade food waste from the region to produce three megawatts of electricity. T hree megawatts can power the equivalent of 1,950 homes. T he renewable resource would offset the entire energy needs of the facility and contribute to the electrical grid. T he District continues to work with the S tate Water R es o urc es C o ntrol Bo ard to finalize the fund ing agreement for the low interes t loan and P ro positio n 1 grant. C urrently, the p ro jec t is fully fund ed through a low interest S tate loan, and s uc c es s ful award o f P ropos ition 1 and Urb an G reening grants to taling o ver $8 million in funding. S taff is working to res ub mit an ap plic ation to the C alifornia Alternative Energy and Advanced Trans p o rtation F inanc ing Autho rity (C AEAT FA) to be c o nsidered in the 2020 fund ing c ycle. T he District originally ap plied fo r this p ro gram in 2019 and was p laced on the 2020 wait lis t d ue to a lack of availab le fund s . P articipating in this p rogram can res ult in ap p ro ximately $3.5 millio n in sales tax s avings . C o ns truc tio n effo rts continue to foc us o n the treatment fac ilities on the eas t s id e of the pro ject. T he c urrent ac tivities are fo cus ed on installing rebar, po uring c o ncrete, and water testing facilities that will ultimately sto re was tewater. Des ign effo rts c ontinue on the wes t s id e o f the p ro jec t and are inc o rp o rating elements that add res s wild life hazard mitigatio n d ue to the p ro ximity of the site to the S an Bernard ino Internatio nal Airp o rt. Engineering efforts are also underway to inc o rp o rate the d iges ter techno lo gy into the proc esses and the generation o f elec tric ity. R espec tfully s ubmitted : Kelly Malloy Direc tor of S trategic S ervices T he team is meeting with the various agenc ies regarding cooperative efforts and regulato ry ap p ro vals nec essary for the project. Agencies currently c o o rd inating in the S NR C inc lude the S tate Water R esourc es C ontrol Bo ard Divis io n of Drinking Water, R egio nal Water Q uality C ontro l Bo ard, S an Bernardino C o unty F lo o d C o ntro l, S an Bernardino Internatio nal Airport Autho rity, S an Bernard ino C ity Unified S cho o l Dis tric t, C ity of Highland , C ity o f R ed land s , and C ity of S an Bernard ino. G iven the visibility of the c o ns tructio n pro gres s , the Dis trict c ontinues to p ro vid e regular updates through b o th b ill inserts and ad vertisements in the Highland C o mmunity News . Additionally, c o mmunity memb ers are encouraged to view the c o nstructio n camera on the Dis tric t's web s ite. T his is a s afe way for the community to have an ins id e lo o k at the effo rts underway to cons truc t the S terling Natural R es o urc e C enter. AGE N C Y GOALS AN D OB J E C T IVE S: G oal and O b jec tives I I - Maintain a C o mmitment to S us tainab ility, Trans p arency, and Ac countability b) Utilize Effective C ommunicatio n Metho ds d) P ro vid e Q uality Info rmatio n to Encourage C ommunity Engagement R espec tfully s ubmitted : B OAR D AG E N D A S TAF F R E P O RT Agenda Item #3. Meeting Date: November 12, 2019 To: C o mmis s io n Memb ers From: Direc tor o f S trategic S ervices S ubject: Legis lative Up d ate R E COMME N D AT IO N: T his item is for info rmatio nal purp o s es o nly. B AC KG R O UN D / AN ALYS IS : Ac tive engagement in the legislative p ro c es s is imp erative to p ublic administratio n. T he d ecis io ns mad e by elec ted offic ials and s taff shap e the d ay-to-day activities of the Distric t. In order to remain engaged in the d isc uss io ns taking p lace 500 miles away, the Dis tric t wo rks clos ely with T he O nate G ro up and Q uintana, Watts & Hartmann. F ollowing the shift in the efforts against the water tax, the Dis tric t mo nito red vario us pieces of legis latio n and regulatio n implementatio n that wo uld have impac ted operations inc luding: S B 1 AB 1184 AB 994 Water Q uality regulations fo r P FAS Human R ight to Water During the winter rec es s is an ideal time to review the Legis lative P latform to ens ure that it remains cons istent with the polic y d irec tion o f the G o verning Board . It is important that the do cument p ro vid e polic y direc tio n fo r s taff that facilitates timely res p o ns e to is s ues as they arise. O nce the p lan is reviewed by the C ommittee and the C ommunity Ad vis o ry C ommis s io n it will be pres ented at a regular Bo ard meeting in early 2020. AGE N C Y GOALS AN D OB J E C T IVE S: G o al and O bjectives I - Implement Effective S olutio ns T hrough Visionary Lead ers hip c ) S trengthen R egio nal, S tate and Natio nal P artners hips F IS CAL IMPAC T T here is no fis cal imp ac t as s oc iated with this agend a item. R espec tfully s ubmitted : Kelly Malloy Direc tor of S trategic S ervices ATTAC H M E NTS: Description Type Current Legislative P latform Backup Material Draft Le gislative P latfo rm Cover M emo HIGHLAND, CALIFORNIA 2018-2019 PLATFORM Legislative Legislative Platform | 2 TABLE OF CONTENTS SUMMARY Water Sources Wastewater Collection & Treatment Budget Based Rates Revenue Summary Expenditure Summary Legislative Platform The purpose of the District’s Legislative Platform is to reflect on policy positions adopted by the Board of Directors in 2017. The legislative platform is a summary of District goals, community demographics, capital improvement projects, revenue sources, expenditures and policy positions. The following legislative policies have been developed by District staff and legislative advocates in consideration of District’s member agencies and policy needs. On behalf of the District, I would like to extend my appreciation to everyone that contributed to the development of this document. Respectfully submitted, John Mura General Manager/CEO 3 4 5 6 7 8 9 10 Legislative Platform 2018-2019 About East Valley Water District Disadvantaged Community Status Community Demographics District Vision Organizational Structure Capital Improvement Projects 3 | Legislative Platform Chairman of the Board CHRIS CARRILLO Vice Chairman DAVID E. SMITH Governing Board Member JAMES MORALES, JR. Governing Board Member NANETTE SHELTON Governing Board Member RONALD L. COATS ABOUT THE DISTRICT Governing Board of Directors District Management EVWD provides water and wastewater services to residents within its 30.1 square mile area to 102,208 people within the cities of Highland and San Bernardino, portions of unincorporated County of San Bernardino, the San Manuel Band of Mission Indians, and Patton State Hospital. P L U N G E C R E E K Cook Cree k Oak Creek SAND CREEK COOK C R E E K P L U N GECREEK SAND CREEK S A N T A A N A R I V E R WARM CREEK T W IN C REEK ELD ERCREEK B L E DSOECREEK MILL CREEK C I T Y C R E E K CITY C R E E K SANTAANA RIVER S A N T A AN A RIVER TWIN CREEK 210 210 210 SAN BERNARDINO HIGHLAND SEVEN OAKS DAM Chief Financial Officer BRIAN TOMPKINS General Manager/CEO JOHN MURA District Clerk JUSTINE HENDRICKSEN Operations Manager PATRICK MILROY Public Affairs/Conservation Manager KELLY MALLOY Information Technology Manager ROBERT PENG Director of Engineering JEFF NOELTE Human Resources & Risk Safety Manager KERRIE BRYAN Legislative Platform | 4 DISADVANTAGED COMMUNITY STATUS A large percentage of customers within the EVWD service area are economically disadvantaged. Using GIS software and data the District’s median household income (MHI) for 2016 was $47,016 compared to the statewide MHI of $61,818. Communities with a current MHI of less than $49,454 are considered a disadvantaged community. California defines a Disadvantaged Community (DAC) as “a community with a median household income less than 80 percent of the statewide average.” The District takes an active role in providing world class service to all its customers. In an effort to increase engagement the District has expanded the information available in both English and Spanish including print material, a translatable website, and additional customer service functions. AVERAGE HOUSEHOLD INCOME $54,117 City of Highland $38,213 City of San Bernardino $54,496 County of San Bernardino $47,016 EVWD COMMUNITY DEMOGRAPHICS East Valley Water District is a California Special District established in 1954. The District is governed by a five member Governing Board elected by voters at-large to staggered four year terms. The Governing Board represents the public’s interest as policy makers with regards to rate for service, policies, ordinances, and budget adoption. Appointed by the Governing Board, the General Manager/CEO is responsible for overseeing daily operations and managing staff resources. East Valley Water District is a rate-based organization that receives no tax-related revenue and operates in accordance with Division 12 of the California Water Code. Local Universities California State University, San Bernardino University of California, Riverside University of Redlands Loma Linda University Community Colleges Crafton Hills College Riverside Community College San Bernardino Valley Community College Population growth projections vary within the District’s service area due to the proposed development of 5,000 additional dweling units with unspecified timing for completion. SCHOOL DISTRICTS COLLEGES & UNIVERSITIES POPULATION GROWTH Residents have access to award winning K-12 schools through the Redlands Unified School District and San Bernardino City Unified School Disctrict (SBCUSD). 5 | Legislative Platform DISTRICT SPOTLIGHT DISTRICT CORE VALUES DISTRICT VISION East Valley Water District is a performance based agency. In order to ensure consistent decision-making throughout the organization, the Governing Board adopted the District Vision. 102,208 123,000 2017 POPULATION 2025 ESTABLISHED POPULATION 6,000,000 GALLONS OF SEWAGECONVEYED DAILY 15,000,000 GALLONS OF WATER DELIVERED DAILY 261 LEAKSREPAIREDEACH YEAR 293 MILESOF WATER DISTRIBUTION 214 MILESOF SEWERMAINS ESTABLISHED1954 17 500 ACTIVE GROUNDWATER WELLS FIRE HYDRANTS FLUSHED YEARLY27,600,000 GALLONS OF POTABLE WATER STORAGE 30.1 SQUARE MILE SERVICE AREA 23,000 WATER METERS READ MONTHLY 1,396 VALVES EXERCISED YEARLY 3,300 WATER SAMPLES COLLECTED YEARLY LEADERSHIP Motivating a group of people to act towards achieving a common goal or destination. PARTNERSHIP Developing relationships between a wide range of groups and individuals through collaboration and shared responsibility. STEWARDSHIP Embracing the responsibility of enhancing and protecting resources considered worth caring for and preserving. ENHANCE AND PRESERVE THROUGH INNOVATIVE LEADERSHIP “ “ THE QUALITY OF LIFE FOR OUR COMMUNITY AND WORLD CLASS PUBLIC SERVICE. CAPITAL IMPROVEMENT PROJECTS Each year as part of the budget process, the District’s Program Managers and Supervisors compile and submit a list of capital outlay requests for consideration. Staff reviews and prioritizes the list of equipment based on a needs assessment and the amount of funding available. Proposed Capital Improvement Projects for the budgeted fiscal year were submitted by the Engineering, Operations and Maintenance Programs in accordance with the anticipated needs of the District as outlined in the 2013 Wastewater Master Plan and 2014 Water Master Plan. ADVANCED METER INFRASTRUCTURE (AMI) $1,991,910 6,673 TOTAL PROJECT COST METERS INSTALLED TO DATE East Valley Water District proposed to implement an Advanced Metering Infrastructure (AMI) Pilot Project among 6,100 connections in the most disadvantaged communities within the District’s jurisdiction. PROJECT BENEFITS - Energy conservation - Decrease greenhouse gas emissions through reduced vehicle miles - Reduce water usage by real-time identification of leaks and over-watering HYDROELECTRIC GENERATION PROJECT $4,367,927 TOTAL PROJECT COST PROJECT COMPLETION In January 2015, the District entered into an agreement with the San Bernardino Valley Municipal Water District for the construction, financing and maintenance of a hydroelectric power generation facility. Turbines at the facility will be turned by water flowing into the District from the State Water Project. PROJECT BENEFITS - Energy conservation - Reduced production costs - Intelligent use of resources NOVEMBER 2017 PUMALO WATER MAIN REPLACEMENT WATER MAIN REPLACEMENT- PUMALO STREET $716,695 TOTAL PROJECT COSTPROJECT COMPLETION This project replaced 2,000 linear feet of 8-inch steel water main along Pumalo Street. The existing main was constructed in 1966 and since 2006, this section of the main experienced 20 main leaks. The continuous investment in the District’s infrastructure enhances the water system to meet current and future needs. PROJECT BENEFITS - Prevent future leaks - Focus on preventive maintenance throughout the District - Improve water services for customers SEPTEMBER 16, 2016 STERLING NATURAL RESOURCE CENTER $126 MILLION USEFUL LIFE OF FACILITY ESTIMATED PROJECT COST The SNRC will be a state-of-the-art facility that will treat up to 10 million gallons of wastewater per day. Following treatment, this water will be recharged into the local Bunker Hill Groundwater Basin, where it will be stored for use during future drought years. PROJECT BENEFITS - Water reliability - Community space - Educational opportunities 50-100 YEARS - Job creation - Neighborhood enhancement 6 | Legislative Platform Legislative Platform | 7 5%Imported fromNorthern California(Surface Water) WATER SOURCES With a service area just over 30 square-miles, the District has three sources for water, the Santa Ana River, the Bunker Hill Groundwater Basin, and the State Water Project. The Santa Ana River starts with natural springs and snow melt high in the San Bernardino Mountains. Groundwater is drawn from the Bunker Hill Basin, a natural underground storage area made up of soil, sand, and gravel. A small portion of the District’s water is imported from Northern California through the State Water Project. EVWD has access to this water through San Bernardino Valley Municipal Water District. WASTEWATER COLLECTION & TREATMENT The proposed project would provide the region with the opportunity to produce a new supply of recycled water for beneficial reuse higher in the Santa Ana River watershed. This project could also provide an opportunity for potential new and/or enhanced riparian and aquatic habitats in City Creek. The District is responsible for the collection and conveyance of wastewater within the service area. Currently, all wastewater is sent to the San Bernardino Municipal Water Department facilities, where it is treated in accordance with a Joint Powers Agreement. Sterling Natural Resource Center In order to create a new source of supply, Valley District, in cooperation with EVWD, is proposing to construct the Sterling Natural Resource Center facility in the City of Highland that will treat up to 10 million gallons of wastewater daily and recharge it into the Bunker Hill Groundwater Basin, where hundreds of millions of gallons of water can be stored for use in dry years. 21%Santa Ana River(Surface Water) 74%Bunker Hill Basin(Groundwater) 8 | Legislative Platform BUDGET BASED RATES In July 2016, East Valley Water District transformed its billing structure to consider the unique water needs of each customer, and to allow the lowest cost water to be utilized for essential use indoors. This customized approach gives families and businesses an allocation of water based upon their individual indoor and outdoor water needs while also encouraging conservation. Water budgets are tailored to each customer and take a variety of factors into account, to treat all customers fairly while promoting efficient water use. This structure helps encourage habit changes at the tap, which will protect our water supply for future generations. The new EVWD rate structure consists of three price levels, or tiers. WATER BUDGET TIER 1 TIER 2outdoor indoor The most efficient use of water occurs in Tiers 1 and 2. There is no limit on the amount of water a customer can use, but the District strongly encourages customers to be more efficient and avoid Tier 3 overflow. Tier 2 covers efficient outdoor water use and is charged at a slightly higher rate. The combination of a customer’s indoor and outdoor water budget (Tier 1 and 2) makes up their total water budget. Tier 1 covers efficient indoor water use and is charged at the lowest rate. For single and multi-family customers, the Tier 1 amount is determined based on the number of occupants in a dwelling, and is intended to supply the customer with sufficient water for indoor health and safety needs. Water used above the total water budget is considered inefficient use, Tier 3, and is charged at a rate higher than Tier 2. Tier 3 revenue will be used to fund conservation programs and to assist customers reduce inefficient use. EXPLANATION OF TIERS Budget based rates are an industry best practice that are proven to help stabilize revenue and secure long-term financial stability. Independent financial experts identified water budgets as the best option for East Valley Water District. Legislative Platform | 9 EXPENDITURE SUMMARY The District prepares its annual budget and financial plan based on operating expenses proposed by program managers, scheduled debt service payments, and capital expenditures prioritized in the District’s Capital Improvement Program. Resources required for these expenditures are then appropriated from the District’s Water and Wastewater enterprise funds. REVENUE SUMMARY East Valley Water District receives 98 percent of its revenue from user rates and fees; the District receives no increment from property or sales taxes. Rates and fees are reviewed on 3 to 5 year cycles and adjusted as necessary to cover the costs of providing services to ratepayers. The District derives its authority for setting rates from §31000 of the California Water Code, and rate adjustments are adopted at public hearings conducted in accordance with requirements established by California Propositions 26 and/or 218. The District has five major revenue categories based on rates as shown in the pie chart. 40%Water Sales 24%Meter Charges 12%WastewaterCollection 2%Other Charges 40%Water Sales 24%Meter Charges 22%WastewaterTreatment 25.6%EmploymentServices 15.3%CapitalExpenditures 11.7%Debt Service 21.4%WastewaterTreatment 15.4%Materials/Contract Services 2.2%WaterCosts 4.6%Power Costs 1%Professional Development 2.8%OtherOperating 15.3%CapitalExpenditures 25.6%EmploymentServices 21.4%WastewaterTreatment Legislative Platform | 10 The East Valley Water District 2018/19 Legislative Platform summarizes the Board of Directors positions regarding legislative and regulatory issues of concern without limiting the consideration of additional legislative issues should they arise. Staff will seek the Board’s guidance on issues that are not contained within the adopted Legislative Platform. Maintaining this document allows for the timely response to issues identified as important and consistent with the District’s Legislative Platform, including letters to key stakeholders and delegates in Sacramento, Washington D.C., and other public officials. LEGISLATIVE PLATFORM EXHIBIT 4: EAST VALLEY WATER DISTRICT ROLES & RESPONSIBILITIES RESPONSIBILITIES RESPONSIBILITIES • Review, advise and adopt annual Legislative Platform. • Participate in meetings with legislators, staff and other public officials, as needed. • Testify on behalf of the District, as needed. • Refrain from lobbying, advocating or taking a position contrary to the Board’s adopted position. Board Members may, as allowed by law, take positions as an individual citizen so long as the correspondence clearly identifies that it is the position of the individual rather than the District. • Monitor legislation and regulations that impact the District. • Coordinate advocacy efforts with the Board of Directors to promote the interests of EVWD to decision makers at all levels of government. • Participate in meetings with legislators, Board of Directors and other public officials, as needed. • Seek timely board approval of positions as needed for high profile, complex issues of significant concern where deviation from the principles in Exhibit 5 may be advisable for community benefit. • Update the Legislative Platform, as approved by the Board of Directors. • Work with Legislative Advocates and Consultants to maintain Legislative Platform, as needed. • The General Manager and designated staff may participate in legislative advocacy on behalf of the Board of Directors, so long as it is consistent with the Strategic Initiatives and Legislative Platform. Board of Directors General Manager/ Staff 11 | Legislative Platform Consider Supporting • State legislation focuses on technologically and economically feasible residential and commercial water use efficiency. • Federal and State development of bond or general fund-supported funding programs for water supply development, including new surface and groundwater storage, water quality, recycled water, and conservation-related programs and efficient, fair implementation of such programs. • Federal and State efforts to encourage Endangered Species Act implementing resource agencies to implement a more integrated and diversified approach to species recovery efforts. • Federal and State efforts that ease the path to development of recycled water resources. • Legislation that advocates mitigating operational costs to EVWD and/or its ratepayers, thereby enhancing water affordability. The Legislative Platform reflects the Board of Directors Strategic Initiatives and is designed to serve as a guide for East Valley Water District’s legislative advocacy efforts. LEGISLATIVE PLATFORM EXHIBIT 5: LEGISLATIVE & REGULATORY PLATFORM Consider Opposing • State legislation that seeks to limit or alter the authority and fiduciary role of the Board of Directors to manage the water and wastewater collection systems, impose unreasonable unfunded state mandated programs, or increase fees, property-related charges or taxes on EVWD customers. • State legislation that would inappropriately assert the authority of the Legislature to alter or condition existing authority to construct, operate and maintain State Water Project facilities in order to convey water across the Sacramento-San Joaquin Delta. • State legislation that would hinder the exercise of existing EVWD authority in the area of public contracts, procurement, financial administration, public records, and human resources. • Federal and State legislation and regulations that hinder the ability of EVWD to protect and secure critical infrastructure from cyber or physical threats and damages. • Federal and State legislation to establish Public Health Goals and Maximum Contaminant Levels outside of the procedures set forth in the Federal and California Safe Drinking Water Acts. • The expansion of water conservation and water use efficiency program mandates that unreasonably constrain the Board of Directors to design and implement at the local level. • State legislation that would establish a statewide or locally implemented fee or tax on water use. DISTRICT BOARD MEETINGS Second and fourth Wednesday of each month District Headquarters BoardRoom, 5:30 p.m. HEADQUARTERS 31111 Greenspot Road Highland, California 92346 (909) 889-9501 www.eastvalley.org 31111 Greenspot Road Highland, CA 92346 LEADERSHIP | PARTNERSHIP | STEWARDSHIP LEGISLATIVE PLATFORM The East Valley Water District 2020/21 Legislative Platform summarizes the Board of Director’s position regarding legislative and regulatory issues of concern in a manner that provides optimal flexibility to engage in additional legislative issues should they arise. Staff will seek the Board’s guidance on issues that are not consistent within the adopted Legislative Platform. Maintaining this document allows for the timely response to issues identified as important and consistent with the District’s Legislative Platform, including letters to key stakeholders and delegates in Sacramento, Washington D.C., and other public officials. EAST VALLEY WATER DISTRICT ROLES & RESPONSIBILITIES Board of Directors • Review, advise and adopt the Legislative Platform. • Participate in meetings with legislators, staff and other public officials, as needed. • Testify on behalf of the District, as needed. • Refrain from lobbying, advocating or taking a position contrary to the Board’s adopted position. Board Members may, as allowed by law, take positions as an individual citizen so long as the correspondence clearly identifies that it is the position of the individual rather than the District. General Manager/ CEO & Staff • Monitor legislation and regulations that impact the District. • Coordinate advocacy efforts with the Board of Directors to promote the interests of EVWD to decision makers at all levels of government. • Participate in meetings with legislators, Board of Directors and other public officials, as needed. • Seek timely board approval of positions as needed for high profile, complex issues of significant concern where deviation from the principles may be advisable for community benefit. • Update the Legislative Platform, as approved by the Board of Directors. • Work with Legislative Advocates and Consultants to maintain Legislative Platform, as needed. • The General Manager and designated staff may participate in legislative advocacy on behalf of the Board of Directors, so long as it is consistent with the Strategic Initiatives and Legislative Platform. Legislative Advocate • Monitor, review, and advise staff of State legislation, budget impacts, funding opportunities, and issues which may directly or indirectly impact the District. • Obtain and monitor all bills, resolutions, files, journals, histories, etc. and share with District as appropriate. • Communicate the District’s positions on key actions to Members of the State Legislature and staff, as well as Committee and State agencies (as appropriate) and other interest groups. • As necessary, attend hearings and provide testimony on behalf of the District. Where appropriate, arrange opportunities for the District to participate in hearing testimonies or submission of comments. • Actively establish a strong identity and presence in Sacramento on behalf of the District. This effort shall be reinforced by day-to-day involvement in regulatory and legislative actions on behalf of this organization. • Provide an exceptional level of transparency, ethics, and customer service in representing East Valley Water District’s interest to all State officials, staff, and agencies. LEGISLATIVE PRIORITIES The Legislative Platform reflects the priorities adopted by Board of Directors through the Strategic Plan, Five-Year Work Plan, or planning document. It is designed to serve as a guide for East Valley Water District’s legislative advocacy efforts. LEGISLATIVE & REGULATORY PLATFORM Consider Supporting • State legislation that focuses on technologically and economically feasible water use efficiency that recognizes previous efficiency investments of both customers and the District. • Federal and State development of bond or general fund-supported funding programs for water supply development, including new surface and groundwater storage, water quality, recycled water, and conservation-related programs and efficient, fair implementation of such programs. • Federal and State efforts to encourage Endangered Species Act implementing resource agencies to implement a more integrated and diversified approach to species recovery efforts. • Federal and State efforts that ease the path to development of recycled water resources. • Legislation that advocates mitigating operational costs to EVWD and/or its ratepayers, thereby enhancing water affordability. • Legislative policies and funding opportunities that assist disadvantaged communities but do not undermine affordability for all ratepayers, including middle income ratepayers. Consider Opposing • State legislation that seeks to limit or alter the authority and fiduciary role of the Board of Directors to manage the water and wastewater collection systems, impose unreasonable unfunded state mandated programs, or increase fees, property-related charges or taxes on District customers. • State legislation that would inappropriately assert the authority of the Legislature to alter or condition existing authority to construct, operate and maintain State Water Project facilities in order to convey water across the Sacramento-San Joaquin Delta. Additionally, those that would negatively impact voluntary agreements reached relating to this statewide effort. • State legislation that would hinder the exercise of existing District authority such as public contracts, procurement, rate and fee setting, financial administration, public records, and human resources. • State legislation that would result in the implementation of a requirement which is duplicative or inconsistent with current regulations. • Federal and State legislation and regulations that hinder the ability of the District to protect and secure critical infrastructure from cyber or physical threats and damages. • Federal and State legislation to establish Public Health Goals and Maximum Contaminant Levels outside of the procedures set forth in the Federal and California Safe Drinking Water Acts. • The expansion of water conservation and water use efficiency program mandates that unreasonably constrain the Board of Directors to design and implement at the local level. • State legislation that would establish a statewide or locally implemented fee or tax on water use. B OAR D AG E N D A S TAF F R E P O RT Agenda Item #4. Meeting Date: November 12, 2019 To: C o mmis s io n Memb ers From: Direc tor o f S trategic S ervices S ubject: O utreach Up d ate R E COMME N D AT IO N: T his is for information p urpos es only. B AC KG R O UN D / AN ALYS IS : T he Dis tric t continues to utilize various avenues o f c o mmunic atio n to engage with the c o mmunity. By d ivers ifying its c o mmunic atio n outlets, the Dis trict s eeks to exp and its reac h of c o mmunity memb ers that would o therwis e b e overlooked with a s ingular outlet. R ec ent pro jects have inc luded, b ut are no t limited to: S o cial Med ia C o mmunity Events Bill Ins erts P rint Ad vertisements T he Distric t continues to ac tively utilize s o c ial med ia as p art of its o n-go ing outreac h effo rts . T hro ugh p o s ts on F ac eb o ok, Twitter, and Ins tagram, the District provides the public with S terling Natural R es o urce C enter pro ject b enefits and progress, news up d ates , c o mmunity event information, c o ns ervation tips , rebate p ro gram info rmatio n, and servic es available to cus to mers . S taff is currently d evelo p ing a S o cial Med ia S trategy, to maximize the effectiveness o f p o s ts and to us e staff resourc es as effic iently as possible. Bill ins erts are o ne o f the mo s t effec tive o utreac h outlets. By includ ing o utreac h materials in the water b ill, the Dis trict ensures c o mmunity members within the s ervice area receive and engage with the insert. In cultivating effective outreach effo rts, the Dis tric t c o nsiders diversity within its servic e area and their d ifferentiating communication preferenc es , b ac kgro unds and p rimary language. As res ult, the Dis tric t now p rovid es its mo st c ritic al o utreac h materials in multiple languages . AGE N C Y GOALS AN D OB J E C T IVE S: G oal and O b jec tives I I - Maintain a C o mmitment to S us tainab ility, Trans p arency, and Ac countability d) P ro vid e Q uality Info rmatio n to Encourage C ommunity Engagement F IS CAL IMPAC T R espec tfully s ubmitted : Kelly Malloy Direc tor of S trategic S ervices F IS CAL IMPAC T T here is no fis cal imp ac t as s oc iated with this agend a item.