HomeMy WebLinkAboutAgenda Packet - Community Advisory Commission - 08/13/2019C O MMUN IT Y A D VISO RY C O MMISSIO N MEET IN G
August 13, 2019 - 6:00 PM
31111 Greenspot Road, Highland, C A 92346
AGE N D A
C A LL TO O RD ER
PLED G E O F A LLEG IA N C E
RO LL C A LL O F C O MMISSIO N MEMBERS
PUBLIC C O MMEN T S
Any person wishing to speak to the Board of C ommissioners is asked to complete a Speaker
C ard and submit it to the District Clerk prior to the start of the meeting. Each speaker is
limited to three (3) minutes, unless waived by the C hairman of the C ommission. Under the
State of C alifornia Brown Act, the Board of C ommissioners is prohibited from discussing or
taking action on any item not listed on the posted agenda. T he matter will automatically be
referred to staff for an appropriate response or action and may appear on the agenda at a
future meeting.
D ISC USSIO N/IN FO RMAT IO N A L IT EMS
1.Approval of the J une 4, 2019 C ommission meeting minutes
2.Sterling Natural Resource Center Project Update
3.Emergency Response Plan's Update
4.Outreach Update
5.Commissioner C omments
6.Staff's Comments
A D J O URN
Pursuant to Government C ode Section 54954.2(a), any request for a disability-related
modification or accommodation, including auxiliary aids or services, that is sought in order to
participate in the above-agendized public meeting should be directed to the District C lerk at
(909) 885-4900 at least 72 hours prior to said meeting.
1
Minutes 06-04-19 etb
SUBJECT TO APPROVAL
EAST VALLEY WATER DISTRICT June 4, 2019
COMMUNITY ADVISORY COMMISSION
MINUTES
Eileen Bateman, Senior Administrative Assistant, called the meeting to order at 6:01 pm and
Vincent Laster led the flag salute.
PRESENT: Commissioners: Dondalski, Laster, Miller, Yauger
ABSENT: Commissioners: Jaurigue
STAFF: Brian Tompkins, Chief Financial Officer; Eileen Bateman, Senior
Administrative Assistant
GUEST(s): None
PUBLIC COMMENTS
The Senior Administrative Assistant declared the public participation section of the
meeting open at 6:04 pm.
There being no written or verbal comments, the public participation section was
closed.
APPROVAL OF THE APRIL 9, 2019 COMMISSION MEETING MINUTES
M/S/C (Yauger-Miller) to approve the April 9, 2019 Commission meeting
minutes.
APPROVAL OF THE May 7, 2019 COMMISSION MEETING MINUTES
M/S/C (Yauger-Miller) to approve the May 7, 2019 Commission meeting minutes.
FISCAL YEAR 2019-20 BUDGET OVERVIEW
Mr. Tompkins provided an overview of the District wide goals, financial revenues,
water and wastewater funds, program expenditures which included retirement needs,
elections, additional outreach, strategic plan update, and software maintenance. He
also provided an overview of the debt service, budget summary, capital outlay, capital
budget funding summary and authorized positions.
Information only.
APPROVE THE CANCELLATION OF THE JULY 9, 2019 REGULAR COMMISSION MEETING
2
Minutes 06-04-19 etb
The members of the committee discussed cancelling the July 9, 2019 meeting and
rescheduled the meeting for second Tuesday in August 2019.
DISCUSS AND APPROVE THE CHANGES TO THE UPCOMING REGULAR COMMISSION
MEETING DATE AND TIME
Ms. Bateman stated that to limit rescheduling and cancellation of meeting during
summer months it may be beneficial to begin the meetings in February of each year
and continue to schedule them bi-monthly with the exception of the holiday months.
The upcoming meetings for 2019 will be held in August and November.
COMMISSIONER COMMENTS
Mr. Yauger stated that he is pleased with the information that is provided in the
budget.
Dr. Miller stated that the District should continue to promote conservation efforts and
advise customers.
Information only.
STAFF COMMENTS
There were no comments at this time.
ADJOURN
The meeting adjourned at 7:23 pm.
________________________
Brian Tompkins
Chief Financial Officer
B O AR D AGE N D A S TAF F R E P ORT
Agenda Item #2.
Meeting Date: Augus t 13, 2019
To: C ommis s io n Members
F rom: Direc tor of S trategic S ervic es
Subject: S terling Natural R es o urc e C enter P rojec t Update
R E C O MME N D AT IO N:
T his item is fo r info rmatio n o nly, no actio n is recommended at this time.
B AC KGR O UN D / AN ALYS IS :
T he S terling Natural R esource C enter (S NR C ) will provide a valuable res o urc e for o ur community. T hrough the
p ro gres s ive design-build proc es s , Dis tric t s taff works alo ng s id e the d esign and cons truc tion team to d evelop
the fac ility in a s treamlined manner while p ulling from the d ivers e exp ertis e to ensure that the S NR C is a world
class p ro jec t.
T he Dis tric t c o ntinues to work with the c urrent outs id e fund ing s o urces on finalizing agreements and gathering
information fo r regular rep o rting. C urrently, the p ro jec t is fully fund ed through a low interes t S tate lo an, and
s uc ces s ful award o f P ropos itio n 1 and Urban G reening grants totaling o ver $8 million in funding. S taff continues
to p urs ue ad d itional fund ing oppo rtunities , includ ing s ales tax exc lus io ns and new p ark grants .
C o nstruc tio n is underway with effo rts fo c using o n the treatment facilities. T he found ational elements of the
Influent P ump S tation and Aeratio n Basins are und erway, with initial rebar in p lac e and c o nc rete p o urs
und erway. T hes e proc es s es will continue o ver the c o ming weeks , inc luding raising the c o nc rete walls o f the
influent pump s tatio n.
T he team is meeting with the various agenc ies regarding cooperative effo rts and regulato ry ap p ro vals nec es s ary
fo r the p ro jec t. Agencies currently coord inating in the S N R C inc lude the S tate Water R es ourc es C ontrol Board
Division o f Drinking Water, R egio nal Water Q uality C ontro l Bo ard , S an Bernard ino C o unty F lo o d C o ntro l, S an
Bernard ino Internatio nal Airport Authority, S an Bernard ino C ity Unified S c hool Dis tric t, C ity of Highland , C ity
o f R edlands, and C ity of S an Bernardino .
G iven the visibility o f the c o ns tructio n p ro gres s , the Dis tric t continues to provide regular updates through b o th
b ill ins erts and advertis ements in the Highland C o mmunity News . Additio nally, community members are
enc o uraged to view the c o nstruc tio n camera on the Dis trict's web s ite. T his is a s afe way for the c o mmunity to
have an inside lo o k at the effo rts underway to c o nstruc t the S terling Natural R esource C enter.
AG E N C Y G O ALS AN D OB J E C T IVE S :
G oal and O b jectives I - Implement Effec tive S o lutio ns T hrough Visionary Leadership
R es p ec tfully s ubmitted :
Kelly Mallo y
Directo r o f S trategic S ervices
a) Identify O pportunities to O p timize Natural R esourc es
G o al and O bjec tives I V - P romo te P lanning, Maintenanc e and P res ervatio n o f Dis tric t R esources
F IS C AL IMPAC T
T here is no fis cal impac t as s o c iates with this agend a item.
ATTACH M E N TS:
Description Type
SN RC Update P resentation
STERLING NATURAL RESOURCE CENTER
NAVIGATING AGENCY APPROVALS
•Approvals relate to
•Design
•Construction
•Operation
14
Public Agencies
Requiring Approvals 60%
Approximate Treatment
Facility Design Status
CONSTRUCTION PROGRESS
Zero
Harm Concrete
Pour/ Monitoring
Excavation
Rebar
Placement
CONSTRUCTION UPDATES
B O AR D AG E N D A S TAF F R E P O RT
Agenda Item #3.
Meeting Date: Augus t 13, 2019
To: C ommis s ion Members
F rom: Director of S trategic S ervices
Subject: Emergency R espons e P lan's Update
R E C OMME N D AT ION:
T his item is for informational purposes only, no ac tion is requested at this time.
B AC KG R OUN D / AN ALYS IS:
Eas t Valley Water District p ro vides es s ential s ervic es to the c o mmunity. R eliability during emergency and non-
emergency times req uires extensive preparatio n. A critical element of this effo rt is taking s teps to p rep are for
emergencies before they hap p en and to id entify areas of imp ro vement that c an be inc orporated in future C apital
Improvement P rograms .
T he Dis tric t continues its effo rts to wo rk with Arc adis to gather info rmation and begin as s es s ments fo r the four
different emergenc y plans including the R is k and R esiliency As s es s ment, Hazard Mitigation P lan, Emergenc y
R es ponse P lan, and the T hreat and Hazard Identific ation and R is k Assessment. T hes e plans are being
completed c o nc urrently in o rd er to maximize informatio n c o nsistenc y and to c o mp lete nec es s ary doc uments
within the regulatory approval requirements . T hes e separate plans c onsider the risks both man-made and natural
to the o p eration of the Dis tric t and the step s that can be taken to b o th prevent and respond to tho s e types of
inc idents .
Additionally, the District has prepared an updated S ewer S ys tem Management P lan, whic h mus t b e updated
every five years . T his d o c ument is bas ed o n results from the S ewer S ystem Master P lan and desc rib es the
s ystem, operatio nal p ro grams and polic ies , emergency res p o ns e p lans, and o ther es s ential elements to
maintaining both s taff and the p ublic 's safety while operating a was tewater c o llectio n s ystem. T his up d ate was
completed thro ugh the c o o p erative effo rt of an internal team c o nsisting o f memb ers o f the Engineering,
O perations, and P ublic Affairs Departments.
C ompletion o f thes e p lanning and p rep aration d o cuments are a valuab le exercise in und ers tand ing the day-to-
day operatio ns of the Dis trict and how tho s e elements could b ec ome d is rupted in an emergency. T hes e results
will c o ntinue to b e inc o rp o rated into training p ro grams, p o lic y develo p ment, and individ ual program
implementation.
AG E N C Y G O ALS AN D O B J E C T IVE S :
G oal and O bjectives I I I - Deliver P ublic S ervic e with P urpos e W hile Embracing C ontinuous G rowth
a) Advance Emergency P reparednes s Efforts
F IS C AL IMPAC T
T his item has been identified within the approved F Y 2019-20 Budget.
R es p ec tfully s ubmitted :
B O AR D AGE N D A S TAF F R E P ORT
Agenda Item #4.
Meeting Date: Augus t 13, 2019
To: C ommis s io n Members
F rom: Direc tor of S trategic S ervic es
Subject: O utreac h Up d ate
R E C O MME N D AT IO N:
T his item is fo r info rmatio nal p urp o s es only, no ac tion is reques ted at this time.
B AC KGR O UN D / AN ALYS IS :
T he District c o ntinues to utilize various avenues of c o mmunic ation to engage with the c o mmunity. By
d ivers ifying its communic atio n outlets , the Dis tric t s eeks to exp and its reach o f community memb ers that wo uld
o therwis e be o verlooked with a s ingular o utlet.
R ecent p rojec ts have inc luded, but are not limited to:
S o c ial Med ia
Bill Inserts and Advertis ements
Natio nal Night O ut
C o ns ervatio n Wo rksho p
T he Dis tric t c o ntinues to ac tively utilize s oc ial media as p art of its on-go ing o utreach effo rts . T hro ugh pos ts o n
F acebook, Twitter, and Ins tagram, the Dis tric t p ro vides the public with S terling Natural R es ource C enter projec t
b enefits and pro gress , news up d ates, community event informatio n, conservation tips , rebate p ro gram
information, and s ervices available to c us to mers.
Bill inserts are o ne o f the most effec tive outreach o utlets . By includ ing outreach materials in the water bill, the
Dis tric t ensures c o mmunity memb ers within the s ervic e area receive and engage with the ins ert. In the mo s t
recent bill ins ert, res id ents received info rmation regarding S mart Irrigatio n Mo nth. Additio nally, the Dis tric t
continues to ad vertis e in the loc al newspaper year-ro und . Advertisements typ ic ally foc us o n multip le c amp aigns .
T he current c amp aign invites res id ents to register fo r the up coming C o nservation Wo rksho p : Designing Yo ur
Dream Landsc ap e and informs c usto mers of the upc o ming lo nger b illing c yc le in Augus t.
In c ultivating effec tive outreac h efforts , the Dis tric t c o nsiders divers ity within its s ervic e area and their
d ifferentiating c o mmunic ation p references , bac kgrounds and p rimary language. As res ult, the Dis tric t no w
p ro vides its most c ritical o utreac h materials in multiple languages .
AG E N C Y G O ALS AN D OB J E C T IVE S :
Kelly Mallo y
Directo r o f S trategic S ervices