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HomeMy WebLinkAboutAgenda Packet - Community Advisory Commission - 06/04/2019C O MMUN IT Y A D VIS O RY C O MMIS SIO N MEET IN G J une 4, 2019 - 6:00 PM 31111 Greenspot Road, Highland, C A 92346 AGE N D A C A LL TO O RD ER PLED G E O F A LLEG IA N C E RO LL C A LL O F C O MMISS IO N MEMBERS PUBLIC C O MMEN T S Any person wishing to speak to the Board of C ommissioners is asked to complete a Speaker C ard and submit it to the District C lerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the C ommission. Under the State of C alifornia Brown Act, the Board of C ommissioners is prohibited from discussing or taking action on any item not listed on the posted agenda. T he matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.A PPRO VA L O F C O N S EN T C A LEN D A R All matters listed under the C onsent Calendar are considered by the Board of Commissioners to be routine and will be enacted in one motion. T here will be no discussion of these items prior to the time the commissioners consider the motion unless members of the commission, the administrative staff, or the public request specific items to be discussed and/or removed from the C onsent C alendar. a.A pproval of the April 9, 2019 C ommission Meeting Minutes b.A pproval of the May 7, 2019 C ommission Meeting Minutes D ISC USSIO N/IN F O RMAT IO N A L IT EMS 2.Fiscal Year 2019-20 Budget Overview 3.Approve the cancellation of the J uly 9, 2019 regular Commission meeting 4.Discuss and approve the changes to the upcoming regular C ommission meeting date and time 5.Commissioner C omments 6.Staff C omments A D J O URN Pursuant to Government C ode Section 54954.2(a), any request for a disability-related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above-agendized public meeting should be directed to the District Clerk at (909) 885-4900 at least 72 hours prior to said meeting. 1 Minutes 04/09/2019 etb    Subject to Approval EAST VALLEY WATER DISTRICT April 9, 2019 COMMUNITY ADVISORY COMMISSION MINUTES Eileen Bateman, Senior Administrative Assistant, called the meeting to order at 6:01 pm and Mr. Yauger led the flag salute. PRESENT: Commissioners: Dondalski, Laster, Yauger, Jaurigue, Miller ABSENT: None STAFF: Kelly Malloy, Director of Strategic Services; Eileen Bateman, Senior Administrative Assistant GUEST(s): None PUBLIC COMMENTS The Senior Administrative Assistant declared the public participation section of the meeting open at 6:05 pm. There being no written or verbal comments, the public participation section was closed. APPROVE THE January 8, 2019 COMMISSION MEETING MINUTES M/S/C (Dondalski-Laster) to approve the January 8, 2019 Commission meeting minutes as submitted. STERLING NATURAL RESOURCE CENTER UPDATE Ms. Malloy provided an update on current progress of the Sterling Natural Resource Center; that the District is currently reviewing the draft project conditions with the City of Highland; the District is continuing to look for outside funding sources; there was an adjustment to the budget and an environmental analysis to consider some additional changes that would benefit the community through the Sterling Natural Resource Center; the District continues to provide outreach to the community about this project during Board meetings, through bill inserts and at community events. Information only. CONSERVATION UPDATE Ms. Malloy stated that although the State is no longer in a stage of drought there is an effort in develop permanent water use efficiency standards; the District is continuing efforts for conservation with available rebates, community workshops and the weather based irrigation controller direct installation programs; and the District has achieved 2 Minutes 04/09/2019 etb    a cumulative water savings of 15% within a one-year period from March 2018-2019. Ms. Malloy noted that customer participation in the District programs are very successful; with the District’s participation in Valley District’s program to receive a 25% rebate reimbursement has allowed an increase to funding the rebate programs for more members of our community. Ms. Malloy stated that a Community Conservation Fest will be held on April 27 to provide information regarding continued conservation even though we are not in a drought and the Sterling Natural Resource Center; the student poster contest in underway to develop the District’s 18-month calendar for 2019-2020; and that the District has developed a Demonstration Garden brochure to highlight the most popular plants . Information only. LEGISLATIVE UPDATE Ms. Malloy stated that the District and the Lobbyists are continuing to watch legislative issues; the water tax continues to be monitored along with legislation regarding water quality; they are also watching items that limit agency fees when dwellings are added to current homes. Ms. Malloy will continue to provide updates with any changes that occur. Information only. OUTREACH UPDATE Ms. Malloy reviewed the new East Valley Water District website design which include the following site enhancements: Sterling Natural Resource Center news section; mobile-friendly; quick links for important topics, graphic quick icons; improved navigation menus; modern design and events calendar. Ms. Malloy stated that the District continues to utilize social media to notify followers of the SNRC project benefits and progress, new updates, community events information, conservation tips, and services available to customers; that along with social media the District continues to include bill inserts and advertising in the local newspaper as part of the outreach efforts. Information only. FACILITY USE UPDATE Ms. Malloy provided an update to the success of the District Facility Rental Program; the policy amendment from 2017 has resulted in positive feedback from the community; the District has contracted with a new beverage serving service that has proven to be an added benefit with the support needed to provide a safe and responsible event; and staff continues to monitor the effectiveness of the Facility Rental Program to ensure that costs are maintained within the program. Information only. 3 Minutes 04/09/2019 etb    WATER AND SEWER MASTER PLANS Ms. Malloy provided a brief review of the Water and Sewer System Master Plan including: water demand projections, system evaluations for current and future conditions, recommendations for improvements to address deficiencies, sewer system descriptions, and sewer flows projections during different weather conditions. Information only. COMMISSIONER COMMENTS Mr. Yauger inquired on the status of his request having the board meetings audio recorded so that they can be listened to if participants are unable to attend. Mr. Laster expressed his appreciation to Directors Coats and Goodrich for their presentation at the Del Rosa Neighborhood Association meeting and stated that he attended the State of the City for San Bernardino where they discussed the partnership with East Valley Water District. Mr. Dondalski commended East Valley Water District field crews for their wonderful customer service. Information only. STAFF COMMENTS Ms. Malloy stated that the next meeting will be to go over items for the next fiscal year budget and goals and objectives. Information only. ADJOURN The meeting adjourned at 8:26 pm. ________________________ Kelly Malloy Director of Strategic Services 1 Minutes 05/07/2019 cmc Subject to Approval EAST VALLEY WATER DISTRICT May 7, 2019 COMMUNITY ADVISORY COMMISSION MINUTES Cecilia Contreras, Senior Administrative Assistant, called the meeting to order at 6:00 pm and led the flag salute. PRESENT: Commissioners: Dondalski, Laster, Miller, Yauger ABSENT: Commissioners: Jaurigue STAFF: Kelly Malloy, Director of Strategic Services; Brian Tompkins, Chief Financial Officer; Cecilia Contreras, Senior Administrative Assistant GUEST(s): None PUBLIC COMMENTS The Senior Administrative Assistant declared the public participation section of the meeting open at 6:00 pm. There being no written or verbal comments, the public participation section was closed. FISCAL YEAR 2019-20 BUDGET OVERVIEW Ms. Malloy reviewed the process for the District establishing the Five-Year work plan which led the path for setting the Goals and Objectives for the Fiscal Year 2019-20 budget. She reviewed each departments accomplishment’s for the current fiscal year and the goals established for the upcoming year. Mr. Tompkins discussed with the Commissioners the projected revenues with water sales, system charges, and wastewater system collection charges; that the District will be conducting a cost of service analysis; that Phase III of the rate increase will be implemented in January of 2020 which will increase the commodity charges and not the fixed meter charge. Information only. COMMISSIONER COMMENTS Mr. Yauger inquired about the District enforcing the conservation regulations. Mr. Dondalski asked if the rain season remains as mid-October to mid-May with the way the weather has been lately. Mr. Laster stated that members from his Del Rosa Neighborhood group attended the recent North Fork tour and that they were really impressed. 2 Minutes 05/07/2019 cmc Information only. STAFF COMMENTS Ms. Malloy reminded the group that the next meeting is scheduled for June 4 at 6pm and that we will be scheduling meetings for the upcoming year. Information only. ADJOURN The meeting adjourned at 7:22 pm. ________________________ Kelly Malloy Director of Strategic Services FY 2019-20 OPERATING & CAPITAL BUDGETS June 4, 2019 2 DISTRICT-WIDE GOALS Optimize Infrastructure Systems •Finish the consolidation of the NFWC •Begin negotiations with the Tres Lagos Mutual Water Company Financial Stability with Full Understanding of Operational Complexities •Begin developing a resource list for execution of the 5-Year Plan •Develop a long-term staffing and maintenance plan •Conduct a water and wastewater rate study Protect Organizational Investments •Begin updating the District’s Succession Plan •Facilitate communication training •Cultivate external partnerships Maximize the District’s Position •Cultivate relationships with development through a business-friendly culture •Conduct a feasibility study for a water treatment plant on the east end of the service area •Evaluate the potential of constructing a digester as a phase of the SNRC Have Others See the District as a Premier Agency •Complete the preliminary design of the CHEF building, establish a fundraising budget and commence that effort •Support and encourage the Board of Directors involvement in regional activities and workshops 3 BUDGET SUMMARY DESCRIPTION WATER FUND WASTEWATER FUND TOTAL Revenue Sales & Services $ 24,880,000 $ 13,313,000 $ 38,193,000 Other Charges 471,000 200,000 671,000 Interest & Miscellaneous Revenue 284,000 52,000 336,000 Total Revenue $ 25,635,000 $ 13,565,000 $ 39,200,000 Expenditures Operations $ 17,549,000 $ 12,420,000 $ 29,969,000 Debt Service 4,066,000 312,000 4,378,000 Capital Expenditures 4,020,000 833,000 4,853,000 Total Expenditures $ 25,635,000 $ 13,565,000 $ 39,200,000 4 DISTRICT-WIDE REVENUES FISCAL YEAR 2019-20 TOTAL REVENUES $39,200,000 ________________________ REVENUE CONSIDERATIONS •Final Increment of Phase 3 Commodity Rate Adjustment •Slightly More Aggressive Revenue Projections Based on Historical Water Consumption Usage •Increased Interest Income to Reflect Projected Market Returns Water Sales $15,900,000 Meter Charges $8,980,000 Wastewater Collection $4,648,000 Wastewater Treatment $8,665,000 Other $1,007,000 5 DISTRICT-WIDE EXPENSES FISCAL YEAR 2019-20 TOTAL EXPENSES $39,200,000 ________________________ EXPENSE CONSIDERATIONS •Acceleration of AMI Installations •In-House Pipeline Replacements •Rehabilitation of Existing Water Tanks •Amortization of Long-Term Pension Obligations •SNRC Final Budget Approval Employment Services $10,551,000 Water Cost $1,067,000 Contract Services $5,958,000 Other Operating $693,000 Wastewater Treatment $8,665,000 Power Cost $1,700,000 Materials $1,335,000 Debt Service $4,378,000 Capital Expenditures $4,853,000 PROGRAM OVERVIEW 7 BUDGET SUMMARY BY PROGRAM DESCRIPTION WATER FUND WASTEWATER FUND TOTAL Colu mn1 PRIOR YEAR % INCREASE 1000 - Governing Board $ 179,900 $ 77,100 $ 257,000 $ 337,000 -24% 2000 - General Administration 912,800 391,200 1,304,000 1,258,000 4% 2100 - HR/Risk Management 716,800 307,200 1,024,000 990,000 3% 2200 - Public Affairs 900,200 385,800 1,286,000 1,142,000 13% 2300 - Conservation 589,000 - 589,000 1,093,000 -46% 3000 - Finance 874,600 374,400 1,249,000 1,131,000 10% 3200 - Information Technology 652,400 279,600 932,000 1,009,000 -8% 3300 - Customer Service 1,238,200 376,800 1,615,000 1,786,000 -10% 3400 - Meter Services 295,000 - 295,000 283,000 4% 4000 - Engineering 1,085,700 465,300 1,551,000 1,521,000 2% 5000 - Water Production 4,667,000 - 4,667,000 4,378,000 7% 5100 - Water Treatment 870,000 - 870,000 848,000 3% 5200 - Water Quality 461,000 - 461,000 434,000 6% 6000 - Maintenance Admin 391,500 43,500 435,000 345,000 26% 6100 - Water Maintenance 2,471,000 2,471,000 2,204,000 12% 6200 - Wastewater Maintenance - 814,000 814,000 763,000 7% 6300 - Wastewater Treatment - 8,665,000 8,665,000 8,233,000 5% 7000 - Facilities Maintenance 806,500 191,500 998,000 961,000 4% 7100 - Fleet Maintenance 437,400 48,600 486,000 509,000 -5% Total $17,549,000 $ 12,420,000 $29,969,000 $29,225,000 3% 8 GOVERNING BOARD •Conduct General Manager/CEO annual evaluation, including establishment of FY 2019 -20 Goals •Consider actions related to the North Fork Water Company consolidation •Conduct Board Member evaluations and establish Board leadership positions Provide Organizational Direction and Set Expectations Through Policy Decisions •Consider agenda items related to on-going construction of the SNRC •Evaluate staffing plan and program proposals related to the operation of the SNRC •Participate in activities that encourage community engagement for the SNRC Address Policy Related Decisions related to the Sterling Natural Resource Center (SNRC) •Evaluate and consider agenda items related to water/wastewater rate studies •Support development of a resource list for the implementation of the 5 -Year Work Plan •Consider a Memorandum of Understanding with the East Valley Water District Employee Partnership Make Financial Decisions that Result in Stability and Understanding Operational Complexities 1% % of Total Operating Budget _______________________ FY 2019-20 Proposed $257,000 9 ADMINISTRATION •Acquire remaining shares of the North Fork Water Company •Coordinate with legal counsel to define the terms of potable water service delivery to shareholders currently receiving North Fork and/or Bear Valley deliveries •Coordinate with legal counsel to create a successor corporation as part of the short merger process Complete the Consolidation of the North Fork Water Company •Complete the preliminary design of the Community Heritage and Education Foundation Building •Develop a fundraising plan and financial goals •Begin implementation of the fundraising plan Continue Leading Efforts to Ensure Viability of the Community Heritage and Education Foundation (CHEF) •Create Board member portal/intranet web page •Populate web page with forms, Board calendar and other informational items •Provide Board training and support to encourage utilization of Board page Utilize the Intranet for Communication with the Board of Directors 4% % of Total Operating Budget _______________________ FY 2019-20 Proposed $1,304,000 10 HUMAN RESOURCES •Develop an action plan for the implementation of a Wastewater Operator -in-Training program •Conduct analysis to identify the needs for administrative, customer service, special events, educational, facilities maintenance, and other functions •Enhance educational partnerships to promote water/wastewater utility education pathways and technical education Initiate Programs in Support of the SNRC Workforce and Community Needs •Update the District’s Succession Plan to support the 5-Year Plan •Develop pre-retirement transition plans (knowledge transfer plans) for key positions •Meet with staff members to facilitate career development planning Promote a Positive Organizational Culture that Maintains a Supportive and Encouraging Work Environment •Engage in negotiation meetings with East Valley Water District Employee Partnership (EVWDEP) •Conduct a District-Wide Total Compensation survey •Review and Update the District’s Compensation Program •Present to the Board of Directors for adoption Negotiate a Three-Year MOU that Considers both Long- Term Financial Commitments and Employee Morale 3% % of Total Operating Budget _______________________ FY 2019-20 Proposed $1,024,000 11 PUBLIC AFFAIRS •Create outreach materials and events to promote the construction status and future programs of the SNRC •Coordinate with outside Government agencies for necessary approvals and review of relevant subject matter relating the SNRC •Oversee construction of the Administration Center within allocated scope of the Guaranteed Maximum Price (GMP) Work with Project Partners to Advance Construction of the SNRC •Develop Proposition 218 notice and outreach campaign to inform customers of proposed rate changes •Develop campaign to educate customers on the value of reliable utility services provided by EVWD •Host two communication training sessions for the Board and Staff Develop Communication Methods that Enhance the District’s Brand •Update the District’s Hazard Mitigation Plan and submit for FEMA approval •Complete the Vulnerability Assessment and the EPA Risk and Resiliency Assessment •Implement a quarterly outreach campaign to improve accuracy of District’s customer contact database Advance the District’s Emergency Preparedness Program to Effectively Respond During an Emergency 4% % of Total Operating Budget _______________________ FY 2019-20 Proposed $1,286,000 12 CONSERVATION •Complete annual water audit and develop an action item list •Implement advanced monitoring tools to understand distribution of rebate participation versus water use •Understand industry standards or best practices for gathering conservation data information Develop Technical Assessment Tools to Minimize Water Losses within the District’s Distribution System •Develop a conservation action plan to encourage water efficiency through the different stages of water supply availability •Coordinate with other departments to increase water savings through the development of new programs or modification of existing rebates •Develop a program to identify customers with inefficient water use for participation in the District’s rebate programs Evaluate Rebate Program Success and Implement Program Enhancements •Actively participate in the regulatory and legislative process as new conservation guidelines are considered •Actively participate in the affordable rate legislative process •Provide quarterly updates to the Governing Board to ensure they are informed of the changing conservation requirements and other legislative issues Engage in the Legislative Process as it Relates to Changes in Conservation Regulations 2% % of Total Operating Budget _______________________ FY 2019-20 Proposed $589,000 13 FINANCE •Coordinate Public Hearing and Noticing efforts with the Public Affairs department to comply with Prop 218 requirements •Implement adopted rates in District’s utility billing software •Collaborate with the Engineering Department on updating Capacity Fees •Present and recommend Miscellaneous fee revisions to the Board for approval and comply with Prop 26 requirements Complete the Water and Wastewater Rate Study and Update the Miscellaneous Fee Schedule •Prepare a District fiscal policy on Long-Term Financial Planning •Develop a Long-Term Financial Plan to support activities adopted in the 5-Year Plan •Evaluate Comprehensive, Long-Term fiscal impacts of proposed changes to the Labor Memorandum of Understanding Implement Sound Financial Practices to Preserve and Enhance the District’s Financial Position •Hold series of meetings with Engineering Staff to fully understand linkage between Tyler and GIS •Develop plan for estimating costs in Tyler for old assets and for distributing costs in GIS Link Fixed Asset Information in the Tyler Accounting System to Digitized Maps in the Geographical Information System (GIS) Program 4% % of Total Operating Budget _______________________ FY 2019-20 Proposed $1,249,000 14 INFORMATION TECHNOLOGY •Proactively replace workstations and laptops approaching end-of-support •Replace aging phone system router to enhance phone system performance •Modernize and provide real-time field updates with Inframap Now software installation Proactively Replace Hardware and Software Approaching End-of-Life Cycle •Develop digitized workflows and reporting capabilities for Conservation Rebates •Improve Labor Rate accuracy in Cityworks with Personnel Management system integration •Improve Materials cost data accuracy with Tyler Inventory system integration •Automate updating of Employee and Customer contact records in mass notification system Improve Business Processes by Leveraging Existing Technologies •Install firewalls at Treatment Plant to prepare for a dedicated internet line •Configure file server failover feature to provide staff with uninterrupted access to work files •Improve signal strength of back-up internet access by repositioning antenna Improve IT Infrastructure for Reliable and Secure Services 3% % of Total Operating Budget _______________________ FY 2019-20 Proposed $932,000 15 CUSTOMER SERVICE •Assist with continued Tyler/Cityworks integration for after hours and field work orders •Develop Action Plan to prepare for changes to Customer Service Operations as a result of the SNRC •Propose best use of unused kiosks and whether they should be updated for use at the SNRC Develop Strategies to Address Organizational Service Needs •Create written policies for disconnection of service in accordance with SB 998 •Assist with preparation of Customer Service talking points to address customer inquiries related to propose Water Tax legislation •Review and propose changes to the Miscellaneous Fee Schedule related to Customer Accounts Modify Processes to Comply with Changes in Legislation while Maintaining Financial Stability •Complete the application process and submit to third party organization for consideration •Document and provide examples of outstanding customer service for inclusion in application •Document/discuss process improvements or Best Practices identified during the application process that are not currently utilized by the District Gather Information and Apply for Award or Other Third - Party Recognition for Outstanding Customer Service 5% % of Total Operating Budget _______________________ FY 2019-20 Proposed $1,615,000 16 METER SERVICES •Identify needed vault lid replacements -create prioritized replacement schedule •Recommend top five limited access meters for relocation Develop Inspection Program for Completed AMI Meters and Boxes •Verify meter lid sizes, meter size, and lay length in preparation for AMI Phase IV •Identify and document concerns with existing meter locations and resolve any issues prior to the account being scheduled for an AMI installation •Provide recommendations for Engineering for future phases of AMI implementation regarding areas of priority and routes, including new construction Collect Information on Existing Meters to Facilitate Future Phases of AMI Implementation •Train readers on budget-based rates and on uploading routes into handhelds •Train readers on AWWA meter efficiency standards •Develop a report to monitor the number of small meters (less than 2 inches) being tested and track efficiency results in compliance with AWWA standards •Conduct an audit of 10% of the large meter accuracy to ensure compliance with AWWA standards Develop Proactive Reader Training and Meter Testing Programs 1% % of Total Operating Budget _______________________ FY 2019-20 Proposed $295,000 17 ENGINEERING •Develop a 5-year CIP based on the updated Water System and Sewer System Master Plans •Lead process resulting in long-term contract for rehabilitation of multiple reservoirs •Complete development guidelines update and present to Board for adoption Develop and Implement the District’s Capital Improvement Program to Address Rehabilitation and Maintenance Needs While Also Preparing for New Development •Evaluate long-term solutions to addressing disinfection byproduct formation •Investigate improvements to increase capacity for sludge handling at Plant 134 •Conduct a Feasibility Study for a Water Treatment Plant at the east-end of the District’s service area Develop Plans to Optimize District utilization of local and imported surface water •Lead evaluation of digesters and complete design if included •Ensure decisions are made promptly to support construction efforts •Continue working with regulatory agencies to receive needed approvals and permits Support the Steps Necessary for Advancement of the SNRC 5% % of Total Operating Budget _______________________ FY 2019-20 Proposed $1,551,000 18 WATER PRODUCTION •Select three tanks, distribute Invitations to Bid, complete bid process, and execute contract to complete three rehabilitation projects by June 2021 •Contract for design of alternative water distribution solutions where rehabilitation of tank(s) will interrupt service for sections of service area Prioritize and Execute Contracts for Tank/Reservoir Rehabilitation Projects Based on Findings in Harper Engineering Report •Contract with Consultant for recommended improvements to the District’s radio network infrastructure •Implement SCADA integrator’s new pump time controls to operate during SCE’s least expensive run-times Implement Improvements to Enhance the SCADA System •Determine District’s obligations to deliver water to Bear Valley shareholders under 1988 Agreement •Facilitate execution of agreements with shareholders who need to retain limited rights to water for irrigation purposes by installing connection points to District’s distribution system •Abandon weirs and other facilities made unnecessary by shareholder agreements Transition NFWC and Bear Valley Mutual Water Company Shareholders from North Fork Canal/Pipeline to Alternative Metered Connections 16% % of Total Operating Budget _______________________ FY 2019-20 Proposed $4,667,000 19 WATER TREATMENT •Understand recommendations for additional treatment processes needed to maintain high water quality •Assist in capital planning for new treatment processes Support Consultant with Data for Additional Treatment Process Water Quality Improvements •Identify the modules to be replaced in Phase 3 •Procure the needed membranes modules from the manufacturer in accordance with the District’s purchasing policy •Coordinate and schedule the in-house installation of the new membranes Complete Plant 134 Membrane Replacements Using a Five-Phase Replacement Plan •Coordinate with Engineering to identify a capital project to enhance sludge removal •Provide support to begin implementing these planning efforts Support the Development of a Long -Term Plant 134 Site Improvement Plan 3% % of Total Operating Budget _______________________ FY 2019-20 Proposed $870,000 20 WATER QUALITY •Conduct unregulated contaminant sampling to comply with Federal water quality standards •Support efforts to assist in treatment process improvements at Plant 134 •Install tank mixing equipment at Plant 108 Conduct Expanded Sampling Programs to Ensure Compliance with All State and Federal Water Quality Requirements •Evaluate processes used by other agencies to assist with Fats, Oils and Grease (FOG) program implementation in conjunction with the SNRC •Transition current backflow software access to web-enabled for field access •Review District ordinance 396 to accommodate the in-house backflow testing program Implement an In-House Environmental Controls and Compliance Program 2% % of Total Operating Budget _______________________ FY 2019-20 Proposed $461,000 21 WATER MAINTENANCE •Exercise all gate valves between Boulder Ave on the east, and Central Ave on the west •Work with Production to perform inspection and operation of critical valves at 12 plants •Inspect, and paint if necessary, 1,500 hydrants Implement Adjusted Preventative Maintenance Schedules to Ensure Equipment Readiness for Emergency Response •Train three additional operators on GPS equipment •Obtain GPS location for all valves exercised •Field verify GPS locations for all meters within AMI Phases II and III Obtain Exact Coordinates for All Valves and Meter Boxes Using Global Positioning System (GPS) Equipment •Work with IT to ensure all Field Staff are equipped with appropriate mobile devices •Conduct field surveys of the west-end of the District to validate GIS data •Improve on the existing field verification and correction process to ensure information is updated within 30 days Review Data Accuracy Compared to Actual Field Conditions 10% % of Total Operating Budget _______________________ FY 2019-20 Proposed $2,906,000 22 WASTEWATER MAINTENANCE •Video inspect and assess all District mains between the northern and southern boundaries and west of Del Rosa Dr •Clean a minimum of 220 miles of wastewater main •Support employees in obtaining California Water Environment Association Collection System Maintenance certification Continue Wastewater Collection System Maintenance and Management •Document contributing factors of high maintenance areas in preparation for the in -house Fats, Oils and Grease (FOG) Program •Send out letters to FOG generating businesses/customers •Train staff on the lateral launcher tool Identify Operational Changes Needed to Accommodate Planned Development within the District •Gather the GPS location of all manhole covers and siphons •Conduct training and create an Operating Guide for GPS equipment Incorporate GPS Data to Enhance Efficiency of Wastewater Maintenance Operations and Asset Management 32% % of Total Operating Budget _______________________ FY 2019-20 Proposed $9,479,000 23 FACILITIES MAINTENANCE •Install security cameras •Remodel laboratory to include restroom, flooring and cabinetry •Develop a comprehensive site improvement project list Implement a Long-Term Site Improvement Plan for Plant 134 •Begin incorporating facilities data into the selected Facilities Maintenance Program •Implement a consistent request tracking system and provide training to staff •Develop recommendations to be included in a long-term staffing plan Develop a Facilities Maintenance Program to Track and Anticipate Future Costs Associated with All District Facilities •Rehabilitate pump house at Plant 129 •Paint and replace HVAC at Plant 149 •Replace landscaping and paint pump house at Plant 108 Complete Systematic Upgrades and Rehabilitation of District Facilities 3% % of Total Operating Budget _______________________ FY 2019-20 Proposed $998,000 24 FLEET MAINTENANCE •Contract with air quality consultant for Air Quality Management District (AQMD) and California Air Resource Board (CARB) •Schedule semi-annual on-site safety training for vehicles and equipment •Transmit emissions data to the Bureau of Automotive Repair using new Network Fleet devices Comply with Current Air Quality and Highway Safety Regulations •Purchase a trailer mounted back-up generator •Register new generator with the DMV and CARB Continue Enhancement of Emergency Response Capabilities •Evaluate third-party fleet turnover program for light-duty vehicles •Identify heavy-duty vehicles and equipment for replacement •Purchase and register new vehicles and equipment Transition Fleet Management Program 2% % of Total Operating Budget _______________________ FY 2019-20 Proposed $486,000 CAPITAL BUDGET CAPITAL OUTLAY 26 DESCRIPTION AMOUNT ERP Consultant $ 250,000 Device Replacement 40,000 Engineering Scanner 10,000 Inframap NOW Software 27,000 Treatment Plant Firewalls 40,000 Voice Gateway Replacement 10,000 Capacity Fee Study 27,000 Ortho Pumps at Plant 146, 147 40,000 Chlorine Generation Cells for Plant 134 44,000 Subtotal $ 488,000 All Capital Outlay is Funded by Operating Revenue CAPITAL OUTLAY 27 All Capital Outlay is Funded by Operating Revenue DESCRIPTION AMOUNT Reservoir 108 Tank Mixer $ 40,000 Skid Steer with Street Sweeper and Asphalt Roller Attachment 70,000 Trimble GPS Surveying Equipment 20,000 Sewer Jetting Truck 550,000 HVAC Upgrades at Plants 11, 127, 142, 149 45,000 Roofing at Headquarters 40,000 Slurry Seal Headquarters Parking Lot 100,000 4 Service Trucks 175,000 Subtotal from Previous Page $ 488,000 Total Capital Outlay Costs $ 1,528,000 28 CAPITAL IMPROVEMENT PROJECTS –WATER FUND DESCRIPTION AMOUNT AMI Meter Replacement Program $1,500,000 Foothill Zone Storage Reservoir 400,000 Plant 134 - Process Improvements (TTHMs & Sludge Management) 400,000 Plant 134 - Membrane Replacement 405,000 Tank/Reservoir Rehabilitation 400,000 Water Mains - Barton Street 83,000 Water Mains - 5 Cul-de-sacs 117,000 Facility Relocations 100,000 Facility Rehabilitations 75,000 Well & Booster Improvements/Rehabilitations 50,000 Total Project Costs $3,530,000 Current Operating Revenue $3,125,000 Replacement Reserves $405,000 Funding Sources for Water Projects 29 CAPITAL IMPROVEMENT PROJECTS –WASTEWATER FUND Wastewater Operating Revenue $200,000 Grants / Loans / Other Funding $60,000,000 Funding Sources for Wastewater Projects DESCRIPTION AMOUNT Wastewater Main Rehabilitation - Lillian Lane & 11th Street $ 200,000 Sterling Natural Resource Center (SNRC) 60,000,000 Total Project Costs $ 60,200,000 AUTHORIZED POSITIONS 31 AUTHORIZED POSITIONS •Total Full-Time Positions: 67 •Part-Time Temporary Positions: 3 •Repurposed Positions: •Public Affairs Manager BUDGETDraft FISCAL YEAR 2019-20 HIGHLAND, CALIFORNIA DR A F T East Valley Water District Water Fund Proposed Budget ITEM 2017-18 ACTUALS 2018-19 BUDGET 2018-19 PROJECTED 2019-20 PROPOSED REVENUES 4100 - Water Sales 17,063,891 15,100,000 16,342,378 15,900,000 4200 - Meter Charges 9,001,556 8,960,000 8,943,223 8,980,000 4301 - Late Payment Fee 85,340 380,000 145,000 360,000 4303 - Disconnect Notice Charge 352,184 - 300,500 - 4605 - Other Operating Charge 380,387 93,000 131,500 111,000 4701 - Interest Income 178,534 160,000 75,000 250,000 4703 - Energy Incentives/Rebates - - - - 4704 - Miscellaneous Revenue 42,973 40,000 50,000 34,000 TOTAL REVENUES 27,104,865 24,733,000 25,987,601 25,635,000 OPERATING EXPENSES SOURCE OF SUPPLY/WELLS 5101 - Regular Labor 271,702 261,000 261,000 285,000 5103 - Overtime 21,325 32,000 32,000 32,000 5200 - Benefits 97,055 110,000 110,000 151,000 6101 - Purchased Water 129,977 500,000 500,000 500,000 6102 - Groundwater Replenishment 185,060 445,000 445,000 445,000 6103 - Water Assessment 118,312 122,000 122,000 122,000 6201 - Materials & Supplies 41,770 61,000 61,000 61,000 6204 - Chemicals 91,715 150,000 150,000 150,000 6301 - Contract Services 113,015 271,000 271,000 276,000 6311 - Landscape Services 68,813 40,000 40,000 40,000 6402 - Telephone 609 - - - 6403 - Electricity 1,153,848 1,000,000 1,000,000 1,150,000 6405 - Permits 52,243 100,000 100,000 100,000 6504 - Meetings 265 1,000 1,000 1,000 SOURCE OF SUPPLY TOTAL 2,345,709 3,093,000 3,093,000 3,313,000 PUMPS & BOOSTERS 5101 - Regular Labor 87,527 86,000 86,000 95,000 5103 - Overtime 5,980 10,000 10,000 10,000 5200 - Benefits 27,827 36,000 36,000 52,000 6201 - Materials & Supplies 9,015 23,000 23,000 23,000 6301 - Contract Services 37,669 81,000 81,000 81,000 6311 - Landscape Services - 35,000 35,000 35,000 6403 - Electricity 479,004 500,000 500,000 400,000 PUMPS & BOOSTERS TOTAL 647,022 771,000 771,000 696,000 TREATMENT 5101 - Regular Labor 266,986 214,000 214,000 243,000 5103 - Overtime 28,187 25,000 25,000 25,000 5200 - Benefits 109,641 95,000 95,000 138,000 6201 - Materials & Supplies 20,347 23,000 23,000 23,000 6204 - Chemicals 105,185 150,000 150,000 150,000 6301 - Contract Services 284,277 249,000 249,000 249,000 6307 - Uniforms - 2,000 2,000 2,000 Page 2 of 26 DR A F T East Valley Water District Water Fund Proposed Budget ITEM 2017-18 ACTUALS 2018-19 BUDGET 2018-19 PROJECTED 2019-20 PROPOSED 6311 - Landscape Services 21,451 14,000 14,000 14,000 6401 - Utilities 1,318 10,000 10,000 10,000 6402 - Telephone 10,577 - - - 6403 - Electricity 116,874 200,000 200,000 150,000 6405 - Permits - - - - TREATMENT TOTAL 964,843 982,000 982,000 1,004,000 TRANSMISSION & DISTRIBUTION 5101 - Regular Labor 1,057,910 1,172,000 1,172,000 1,335,000 5103 - Overtime 163,921 163,000 163,000 163,000 5200 - Benefits 619,894 560,000 560,000 729,000 6201 - Materials & Supplies 201,423 240,000 240,000 305,000 6202 - Tools 16,123 16,000 16,000 26,000 6204 - Chemicals 74,076 50,000 50,000 50,000 6301 - Contract Services 94,558 124,000 124,000 125,000 6307 - Uniforms 22,104 20,000 20,000 40,000 6310 - Street Services 317,436 400,000 400,000 325,000 6405 - Permits 39,590 - - - 6406 - Postage 1,203 2,000 2,000 2,000 6502 - Professional Development - - - 2,000 6503 - Education Assistance - 5,000 5,000 3,000 6504 - Meetings - - - - TRANS & DIST TOTAL 2,608,238 2,752,000 2,752,000 3,105,000 CUSTOMER SERVICE 5101 - Regular Labor 544,932 511,200 511,200 428,500 5102 - Temporary Labor - - - - 5103 - Overtime 8,239 13,500 13,500 13,500 5200 - Benefits 328,643 259,900 259,900 229,300 6201 - Materials & Supplies 4,287 5,500 5,500 5,500 6202 - Tools 1,301 3,000 3,000 3,000 6203 - Office Supplies 1,657 2,100 2,100 2,800 6301 - Contract Services 97,243 95,300 95,300 98,800 6302 - Banking Services 185,420 214,200 214,200 214,200 6303 - Printing & Publishing 2,641 7,000 7,000 7,000 6304 - Legal Services - 3,500 3,500 3,500 6306 - Rents & Leases - - - - 6307 - Uniforms 8,118 5,800 5,800 5,800 6308 - Billing Services 38,219 36,400 36,400 36,400 6309 - Shut Off Notice Services 321,681 359,000 359,000 359,000 6402 - Telephone 4,599 6,200 6,200 5,600 6406 - Postage 89,043 107,100 107,100 107,100 6501 - Memberships & Dues - - - 1,400 6502 - Professional Development 5,472 9,800 9,800 9,800 6503 - Education Assistance - - - - Page 3 of 26 DR A F T East Valley Water District Water Fund Proposed Budget ITEM 2017-18 ACTUALS 2018-19 BUDGET 2018-19 PROJECTED 2019-20 PROPOSED 6504 - Meetings 326 1,400 2,000 2,000 6703 - Cash Over/Short 499 - - - CUSTOMER SERVICE TOTAL 1,642,320 1,640,900 1,641,500 1,533,200 ADMINISTRATION 5101 - Regular Labor 3,002,403 2,619,100 2,846,800 2,822,200 5102 - Temporary Labor 1,814 - - - 5103 - Overtime 46,098 47,800 44,600 49,950 5104 - Standby 30,570 33,000 29,000 33,000 5200 - Benefits 1,278,322 1,120,300 1,329,700 1,526,450 6201 - Materials & Supplies 174,757 212,200 243,400 236,000 6202 - Tools 3,680 13,100 12,700 15,900 6203 - Office Supplies 16,889 28,900 28,700 29,500 6205 - Conservation Rebates 241,312 200,000 700,000 195,000 6301 - Contract Services 1,426,676 1,305,100 1,364,500 1,188,650 6302 - Banking Services 9,767 14,000 14,000 14,000 6303 - Printing & Publishing 70,737 191,500 225,300 254,900 6304 - Legal Services 423,090 175,000 226,000 176,000 6306 - Rents & Leases 11,967 10,500 10,500 11,250 6307 - Uniforms 24,310 32,100 31,500 31,850 6311 - Landscape Services 43,572 39,200 39,200 42,000 6312 - Janitorial Services 57,566 96,400 100,400 100,400 6314 - Litigation Services - 35,000 35,000 35,000 6401 - Utilities 11,632 9,800 9,800 10,500 6402 - Telephone 55,131 95,400 91,600 117,500 6403 - Electricity 64,208 84,000 84,000 90,000 6404 - Fuel 82,317 112,500 87,500 112,500 6405 - Permits 61,838 135,100 135,100 135,100 6406 - Postage 13,680 34,600 39,600 36,100 6501 - Memberships & Dues 57,950 80,600 80,600 84,900 6502 - Professional Development 74,187 121,200 119,400 135,550 6503 - Education Assistance 9,059 12,500 14,100 5,600 6504 - Meetings 17,617 35,100 37,700 32,500 6505 - Employee Recognition 12,831 14,000 14,000 17,500 6701 - General Insurance 153,493 147,000 147,000 147,000 6702 - Insurance Claims 636 7,000 7,000 7,000 6704 - Bad Debt Expense - 1,000 700 1,000 6705 - OPEB Retirees 69,506 203,000 203,000 203,000 ADMINISTRATION TOTAL 7,547,615 7,266,000 8,352,400 7,897,800 TOTAL OPERATING EXPENSES 15,755,747 16,504,900 17,591,900 17,549,000 Page 4 of 26 DR A F T East Valley Water District Water Fund Proposed Budget ITEM 2017-18 ACTUALS 2018-19 BUDGET 2018-19 PROJECTED 2019-20 PROPOSED OTHER USES 7101 - Debt Principal 2,612,462 2,496,000 2,496,000 2,565,000 7102 - Debt Interest 1,777,852 1,550,000 1,550,000 1,501,000 7500 - Reserve Contribution - 74,000 74,000 - 8101 - Capital Outlay 946,198 931,000 931,000 895,000 8999 - Capital Improvement Program 3,837,861 3,175,000 3,175,000 3,125,000 TOTAL OTHER USES 9,174,373 8,226,000 8,226,000 8,086,000 SUMMARY Total Revenue 27,104,865 24,733,000 25,987,601 25,635,000 Total Operating Expenses 15,755,747 16,504,900 17,591,900 17,549,000 Total Other Expenses 9,174,373 8,226,000 8,226,000 8,086,000 NET 2,174,745 2,100 169,701 - Page 5 of 26 DR A F T East Valley Water District Wastewater Fund Proposed Budget ITEM FY 2017-18 ACTUALS FY 2018-19 BUDGET 2018-19 PROJECTED 2019-20 PROPOSED REVENUES 4301 - Late Payment Fee 52,498 164,000 164,000 200,000 4400 - WW Collection Charges 4,668,923 4,630,000 4,647,667 4,648,000 4500 - WW Treatment Charges 8,697,671 8,233,000 8,666,031 8,665,000 4605 - Other Operating Charge 13,098 28,000 28,000 2,000 4701 - Interest Income 42,825 60,000 60,000 50,000 TOTAL REVENUES 13,475,015 13,115,000 13,565,698 13,565,000 OPERATING EXPENSES TREATMENT 6305 - Treatment Services 8,697,671 8,233,000 8,233,000 8,665,000 TREATMENT TOTAL 8,697,671 8,233,000 8,233,000 8,665,000 TRANSMISSION & DISTRIBUTION 5101 - Regular Labor 310,936 290,000 290,000 314,000 5103 - Overtime 33,650 45,000 45,000 45,000 5200 - Benefits 134,453 146,000 146,000 172,000 6201 - Materials & Supplies 53,945 31,000 31,000 31,000 6202 - Tools 3,369 5,000 5,000 5,000 6301 - Contract Services 223,124 243,000 243,000 243,000 6307 - Uniforms 2,190 3,000 3,000 4,000 TRANS & DIST TOTAL 761,667 763,000 763,000 814,000 CUSTOMER SERVICE 5101 - Regular Labor 147,421 142,800 142,800 103,500 5102 - Temporary Labor - - - - 5103 - Overtime 1,608 1,500 1,500 1,500 5200 - Benefits 90,190 77,100 77,100 62,700 6201 - Materials & Supplies 1,611 1,500 1,500 1,500 6202 - Tools - - - - 6203 - Office Supplies 710 900 900 1,200 6301 - Contract Services 41,639 38,700 38,700 40,200 6302 - Banking Services 79,466 91,800 91,800 91,800 6303 - Printing & Publishing 1,132 3,000 3,000 3,000 6304 - Legal Services - 1,500 1,500 1,500 6306 - Rents & Leases - - - - 6307 - Uniforms 1,527 1,200 1,200 1,200 6308 - Billing Services 16,379 15,600 15,600 15,600 6402 - Telephone 1,580 1,800 1,800 2,400 6406 - Postage 38,161 45,900 45,900 45,900 6501 - Memberships & Dues - - - 600 6502 - Professional Development 2,345 4,200 4,200 4,200 6503 - Education Assistance - - - - 6703 - Cash Over/Short 214 - - - CUSTOMER SERVICE TOTAL 423,983 427,500 427,500 376,800 Page 6 of 26 DR A F T East Valley Water District Wastewater Fund Proposed Budget ITEM FY 2017-18 ACTUALS FY 2018-19 BUDGET 2018-19 PROJECTED 2019-20 PROPOSED ADMINISTRATION 5101 - Regular Labor 1,149,315 1,027,500 799,200 975,800 5102 - Temporary Labor 778 - - - 5103 - Overtime 18,426 14,200 17,400 12,050 5104 - Standby 6,749 2,000 6,000 2,000 5200 - Benefits 482,588 423,700 214,300 501,550 6201 - Materials & Supplies 71,483 124,800 93,600 79,000 6202 - Tools 1,694 2,900 3,300 3,100 6203 - Office Supplies 4,901 9,100 9,300 8,500 6301 - Contract Services 505,277 468,900 459,500 374,350 6302 - Banking Services 4,186 6,000 6,000 6,000 6303 - Printing & Publishing 17,989 87,500 53,700 62,100 6304 - Legal Services 173,929 76,000 25,000 75,000 6306 - Rents & Leases 5,129 4,500 4,500 3,750 6307 - Uniforms 6,311 7,900 7,500 6,150 6311 - Landscape Services 18,674 16,800 16,800 14,000 6312 - Janitorial Services 24,671 43,600 39,600 33,600 6314 - Litigation Services - 15,000 15,000 15,000 6401 - Utilities 4,985 4,200 4,200 3,500 6402 - Telephone 19,505 28,600 32,400 26,500 6403 - Electricity 27,518 36,000 36,000 30,000 6404 - Fuel 35,279 12,500 37,500 12,500 6405 - Permits 26,502 57,900 57,900 57,900 6406 - Postage 4,879 13,400 8,400 6,900 6501 - Memberships & Dues 23,796 32,400 32,400 31,100 6502 - Professional Development 28,366 48,800 48,600 48,450 6503 - Education Assistance 3,882 5,500 3,900 2,400 6504 - Meetings 7,308 17,900 15,300 12,500 6505 - Employee Recognition 5,499 6,000 6,000 7,500 6701 - General Insurance 65,783 63,000 63,000 63,000 6702 - Insurance Claims 273 3,000 3,000 3,000 6704 - Bad Debt Expense - - 300 - 6705 - OPEB Retirees 29,788 87,000 87,000 87,000 ADMINISTRATION TOTAL 2,775,463 2,746,600 2,206,600 2,564,200 TOTAL OPERATING EXPENSES 12,658,784 12,170,100 11,630,100 12,420,000 OTHER USES 7101 - Debt Principal 102,958 95,000 95,000 100,000 7102 - Debt Interest 198,205 222,000 222,000 212,000 7500 - Reserve Contribution (525,690) 347,900 471,848 - 8101 - Capital Outlay 9,690 70,000 315,750 200,000 8999 - Capital Improvement Program 1,028,431 210,000 831,000 633,000 TOTAL OTHER USES 813,594 944,900 1,935,598 1,145,000 Page 7 of 26 DR A F T East Valley Water District Wastewater Fund Proposed Budget ITEM FY 2017-18 ACTUALS FY 2018-19 BUDGET 2018-19 PROJECTED 2019-20 PROPOSED SUMMARY Total Revenue 13,475,015 13,115,000 13,565,698 13,565,000 Total Operating Expenses 12,658,784 12,170,100 11,630,100 12,420,000 Total Other Expenses 813,594 944,900 1,935,598 1,145,000 Transfer from Reserves - - - - NET 2,637 - - - Page 8 of 26 DR A F T East Valley Water District Governing Board FY 2017-18 ACTUALS FY 2018-19 BUDGET 2018-19 PROJECTED 2019-20 PROPOSED PERSONNEL EXPENSES 5101 - Regular Labor 81,025$ 105,000$ 105,000$ 105,000$ 5200 - Benefits 33,372 65,000 65,000 85,000 OPERATING EXPENSES 6201 - Materials & Supplies 963 1,000 1,000 1,000 6301 - Contract Services 7,500 110,000 110,000 10,000 6307 - Uniforms 472 1,000 1,000 1,000 6502 - Professional Development 20,042 55,000 55,000 55,000 GOVERNING BOARD TOTAL 143,374$ 337,000$ 337,000$ 257,000$ Page 9 of 26 DR A F T East Valley Water District General Administration FY 2017-18 ACTUALS FY 2018-19 BUDGET 2018-19 PROJECTED 2019-20 PROPOSED PERSONNEL EXPENSES 5101 - Regular Labor 553,605$ 507,000$ 507,000$ 520,000$ 5103 - Overtime 2,508 3,000 3,000 3,000 5200 - Benefits 296,447 270,000 270,000 321,000 OPERATING EXPENSES 6201 - Materials & Supplies 2,130 4,000 4,000 2,000 6203 - Office Supplies 2,775 4,000 4,000 4,000 6301 - Contract Services 227,386 182,000 182,000 162,000 6303 - Printing & Publishing 3,050 2,000 2,000 1,000 6304 - Legal Services 523,949 125,000 125,000 125,000 6307 - Uniforms (81) 1,000 1,000 1,000 6314 - Litigation Services 212,505 50,000 50,000 50,000 6402 - Telephone 4,622 3,000 3,000 3,000 6406 - Postage 97 - - - 6501 - Membership & Dues 58,772 77,000 77,000 77,000 6502 - Professional Development 15,484 20,000 20,000 20,000 6503 - Education Assistance - - - - 6504 - Meetings 10,452 10,000 10,000 15,000 GENERAL ADMIN TOTAL 1,913,699$ 1,258,000$ 1,258,000$ 1,304,000$ Page 10 of 26 DR A F T East Valley Water District Human Resources FY 2017-18 ACTUALS FY 2018-19 BUDGET 2018-19 PROJECTED 2019-20 PROPOSED PERSONNEL EXPENSES 5101 - Regular Labor 234,488$ 224,000$ 224,000$ 230,000$ 5102 - Temporary Labor 2,592 - - - 5103 - Overtime 2,058 3,000 3,000 3,000 5200 - Benefits 115,799 104,000 104,000 137,000 OPERATING EXPENSES 6201 - Materials & Supplies 2,134 15,000 15,000 8,000 6203 - Office Supplies 1,760 2,000 2,000 2,000 6301 - Contract Services 64,340 70,000 70,000 67,000 6303 - Printing & Publishing 30 1,000 1,000 1,000 6304 - Legal Services 15,307 20,000 20,000 20,000 6406 - Postage 72 1,000 1,000 1,000 6501 - Membership & Dues 4,261 4,000 4,000 5,000 6502 - Professional Development 9,129 11,000 11,000 10,000 6504 - Meetings 5,947 5,000 5,000 5,000 6505 - Employee Recognition 18,330 20,000 20,000 25,000 6701 - General Insurance 219,276 210,000 210,000 210,000 6702 - Insurance Claims 909 10,000 10,000 10,000 6705 - Retiree Benefits 99,294 290,000 290,000 290,000 HUMAN RESOURCES TOTAL 795,726$ 990,000$ 990,000$ 1,024,000$ Page 11 of 26 DR A F T East Valley Water District Public Affairs FY 2017-18 ACTUALS FY 2018-19 BUDGET 2018-19 PROJECTED 2019-20 PROPOSED PERSONNEL EXPENSES 5101 - Regular Labor 354,634$ 393,000$ 393,000$ 440,000$ 5102 - Temporary Labor - - - - 5103 - Overtime 10,596 7,000 7,000 7,000 5200 - Benefits 136,307 132,000 132,000 216,000 OPERATING EXPENSES 6201 - Materials & Supplies 47,131 186,000 186,000 163,000 6203 - Office Supplies 3,163 3,000 3,000 3,000 6301 - Contract Services 147,555 167,000 167,000 185,000 6303 - Printing & Publishing 56,616 169,000 169,000 198,000 6304 - Legal Services 910 5,000 5,000 5,000 6307 - Uniforms 1,720 3,000 3,000 3,000 6312 - Janitorial Services 5,480 8,000 8,000 2,000 6402 - Telephone 2,184 3,000 3,000 3,000 6406 - Postage 15,930 25,000 25,000 20,000 6501 - Membership & Dues 2,368 6,000 6,000 5,000 6502 - Professional Development 7,675 12,000 12,000 15,000 6503 - Education Assistance 2,942 8,000 8,000 8,000 6504 - Meetings 4,719 15,000 15,000 13,000 PUBLIC AFFAIRS TOTAL 799,931$ 1,142,000$ 1,142,000$ 1,286,000$ Page 12 of 26 DR A F T East Valley Water District Conservation FY 2017-18 ACTUALS FY 2018-19 BUDGET 2018-19 PROJECTED 2019-20 PROPOSED PERSONNEL EXPENSES 5101 - Regular Labor 112,086$ 98,000$ 98,000$ 101,000$ 5102 - Temporary Labor - - - - 5103 - Overtime 2,778 3,000 3,000 3,000 5200 - Benefits 39,442 27,000 27,000 30,000 OPERATING EXPENSES 6201 - Materials & Supplies 7,592 25,000 25,000 25,000 6203 - Office Supplies 1,259 3,000 3,000 3,000 6205 - Conservation Rebates 241,312 200,000 700,000 195,000 6301 - Contract Services 135,101 108,000 108,000 88,000 6303 - Printing & Publishing 28,762 100,000 100,000 110,000 6304 - Legal Services - 1,000 1,000 1,000 6307 - Uniforms 332 1,000 - 1,000 6402 - Telephone 871 2,000 2,000 2,000 6406 - Postage 2,296 20,000 20,000 20,000 6501 - Membership & Dues 2,011 2,000 2,000 6,000 6502 - Professional Development - 2,000 - 3,000 6504 - Meetings 22 1,000 1,000 1,000 CONSERVATION TOTAL 573,864$ 593,000$ 1,090,000$ 589,000$ Page 13 of 26 DR A F T East Valley Water District Finance FY 2017-18 ACTUALS FY 2018-19 BUDGET 2018-19 PROJECTED 2019-20 PROPOSED PERSONNEL EXPENSES 5101 - Regular Labor 746,453$ 650,000$ 650,000$ 681,000$ 5102 - Temporary Labor - - - - 5103 - Overtime 5,225 5,000 5,000 5,000 5200 - Benefits 328,510 259,000 259,000 373,000 OPERATING EXPENSES 6203 - Office Supplies 5,993 11,000 11,000 11,000 6301 - Contract Services 70,570 89,000 89,000 66,000 6302 - Banking Services 13,953 20,000 20,000 20,000 6303 - Printing & Publishing 268 1,000 1,000 1,000 6304 - Legal Services 23,850 60,000 60,000 60,000 6307 - Uniforms 994 2,000 2,000 2,000 6402 - Telephone 2,168 3,000 3,000 3,000 6406 - Postage 67 1,000 1,000 1,000 6501 - Membership & Dues 3,457 4,000 4,000 4,000 6502 - Professional Development 10,450 21,000 21,000 17,000 6503 - Education Assistance - - - - 6504 - Meetings 1,484 4,000 4,000 4,000 6704 - Bad Debt 671 1,000 1,000 1,000 FINANCE TOTAL 1,214,112$ 1,131,000$ 1,131,000$ 1,249,000$ Page 14 of 26 DR A F T East Valley Water District Information Technology FY 2017-18 ACTUALS FY 2018-19 BUDGET 2018-19 PROJECTED 2019-20 PROPOSED PERSONNEL EXPENSES 5101 - Regular Labor 340,892$ 334,000$ 334,000$ 344,000$ 5102 - Temporary Labor - - - - 5103 - Overtime - - - - 5200 - Benefits 123,759 109,000 109,000 101,000 OPERATING EXPENSES 6201 - Materials & Supplies 73,307 35,000 35,000 37,000 6203 - Office Supplies 113 - - - 6301 - Contract Services 444,116 500,000 500,000 427,000 6307 - Uniforms 91 1,000 1,000 1,000 6402 - Telephone 4,505 5,000 5,000 5,000 6503 - Education Assistance 10,000 5,000 5,000 - 6501 - Membership & Dues 6,033 7,000 7,000 7,000 6502 - Professional Development 5,274 1,000 1,000 9,000 6504 - Meetings 355 12,000 12,000 1,000 INFORMATION TECHNOLOGY TOTAL 1,008,444$ 1,009,000$ 1,009,000$ 932,000$ Page 15 of 26 DR A F T East Valley Water District Customer Service FY 2017-18 ACTUALS FY 2018-19 BUDGET 2018-19 PROJECTED 2019-20 PROPOSED PERSONNEL EXPENSES 5101 - Regular Labor 491,405 476,000$ 476,000$ 345,000$ 5102 - Temporary Labor - - - - 5103 - Overtime 5,361 5,000 5,000 5,000 5200 - Benefits 300,632 257,000 257,000 209,000 OPERATING EXPENSES 6201 - Materials & Supplies 5,371 5,000 5,000 5,000 6203 - Office Supplies 2,366 3,000 3,000 4,000 6301 - Contract Services 114,101 129,000 129,000 134,000 6302 - Banking Services 264,886 306,000 306,000 306,000 6303 - Printing & Publishing 3,773 10,000 10,000 10,000 6304 - Legal Services - 5,000 5,000 5,000 6306 - Rents & Leases - - - - 6307 - Uniforms 5,090 4,000 4,000 4,000 6308 - Billing Services 54,598 52,000 52,000 52,000 6309 - Shut Off Notice Services 321,681 359,000 359,000 359,000 6402 - Telephone 5,267 6,000 6,000 6,000 6406 - Postage 127,204 153,000 153,000 153,000 6501 - Membership & Dues - - - 2,000 6502 - Professional Development 7,817 14,000 14,000 14,000 6503 - Education Assistance - - - - 6504 - Meetings 466 2,000 2,000 2,000 6703 - Cash Over/Short 41 - - - CUSTOMER SERVICE TOTAL 1,710,060 1,786,000$ 1,786,000$ 1,615,000$ Page 16 of 26 DR A F T East Valley Water District Meter Services FY 2017-18 ACTUALS FY 2018-19 BUDGET 2018-19 PROJECTED 2019-20 PROPOSED PERSONNEL EXPENSES 5101 - Regular Labor 200,948$ 178,000$ 178,000$ 187,000$ 5103 - Overtime 4,486 10,000 10,000 10,000 5200 - Benefits 118,201 80,000 80,000 83,000 OPERATING EXPENSES 6201 - Materials & Supplies 527 2,000 2,000 2,000 6202 - Tools 1,301 3,000 3,000 3,000 6301 - Contract Services 83 5,000 5,000 5,000 6307 - Uniforms 4,555 3,000 3,000 3,000 6402 - Telephone 912 2,000 2,000 2,000 6502 - Professional Development - - - - METER SERVICE TOTAL 331,014$ 283,000$ 283,000$ 295,000$ Page 17 of 26 DR A F T East Valley Water District Engineering FY 2017-18 ACTUALS FY 2018-19 BUDGET 2018-19 PROJECTED 2019-20 PROPOSED PERSONNEL EXPENSES 5101 - Regular Labor 1,072,865$ 707,000$ 707,000$ 708,000$ 5102 - Temporary Labor - - - - 5103 - Overtime 2,817 2,000 2,000 2,000 5200 - Benefits 349,845 263,000 263,000 298,000 OPERATING EXPENSES 6201 - Materials & Supplies 4,814 11,000 11,000 9,000 6202 - Tools 180 7,000 7,000 7,000 6203 - Office Supplies 1,943 7,000 7,000 7,000 6301 - Contract Services 240,269 240,000 240,000 240,000 6303 - Printing & Publishing - 6,000 6,000 6,000 6304 - Legal Services 15,750 40,000 40,000 40,000 6307 - Uniforms 2,787 5,000 5,000 3,000 6402 - Telephone 2,468 2,000 2,000 2,000 6405 - Permits 88,340 193,000 193,000 193,000 6406 - Postage 96 1,000 1,000 1,000 6501 - Membership & Dues 2,096 4,000 4,000 4,000 6502 - Professional Development 11,037 30,000 30,000 28,000 6504 - Meetings 182 3,000 3,000 3,000 ENGINEERING TOTAL 1,795,489$ 1,521,000$ 1,521,000$ 1,551,000$ Page 18 of 26 DR A F T East Valley Water District Water Production ADMINISTRATION FY 2017-18 ACTUALS FY 2018-19 BUDGET 2018-19 PROJECTED 2019-20 PROPOSED PERSONNEL EXPENSES 5101 - Regular Labor 198,703$ 223,000$ 223,000$ 235,000$ 5103 - Overtime 325 1,000 1,000 1,000 5104 - Standby 14,822 15,000 15,000 15,000 5200 - Benefits 112,840 106,000 106,000 184,000 OPERATING EXPENSES 6201 - Materials & Supplies 371 - - - 6202 - Tools (272) 5,000 5,000 5,000 6203 - Office Supplies 4,196 4,000 4,000 4,000 6301 - Contract Services 129,850 101,000 101,000 101,000 6307 - Uniforms 7,903 10,000 10,000 10,000 6402 - Telephone 8,748 14,000 14,000 14,000 6405 - Permits - - - - 6501 - Membership & Dues 415 3,000 3,000 3,000 6502 - Professional Development 8,000 6,000 6,000 6,000 6503 - Education Assistance - 5,000 5,000 - 6504 - Meetings 542 1,000 1,000 1,000 WATER PRODUCTION ADMINISTRATION TOTAL 486,443$ 494,000$ 494,000$ 579,000$ SOURCE OF SUPPLY/WELLS FY 2017-18 ACTUALS FY 2018-19 BUDGET 2018-19 PROJECTED 2019-20 PROPOSED PERSONNEL EXPENSES 5101 - Regular Labor 184,624$ 177,000$ 177,000$ 197,000$ 5103 - Overtime 13,563 25,000 25,000 25,000 5200 - Benefits 65,247 77,000 77,000 110,000 OPERATING EXPENSES 6101 - Purchased Water 129,977 500,000 500,000 500,000 6102 - Groundwater Replenishment 185,060 445,000 445,000 445,000 6103 - Water Assessment 118,312 122,000 122,000 122,000 6201 - Materials & Supplies 24,692 45,000 45,000 45,000 6204 - Chemicals 91,715 150,000 150,000 150,000 6301 - Contract Services 62,222 150,000 150,000 150,000 6402 - Telephone 609 - - - 6403 - Electricity 1,153,848 1,000,000 1,000,000 1,150,000 6405 - Permits 52,243 100,000 100,000 100,000 SOURCE OF SUPPLY TOTAL 2,082,113$ 2,791,000$ 2,791,000$ 2,994,000$ Page 19 of 26 DR A F T East Valley Water District Water Production BOOSTING AND PUMPING FY 2017-18 ACTUALS FY 2018-19 BUDGET 2018-19 PROJECTED 2019-20 PROPOSED PERSONNEL EXPENSES 5101 - Regular Labor 87,527$ 86,000$ 86,000$ 95,000$ 5103 - Overtime 5,980 10,000 10,000 10,000 5200 - Benefits 27,827 36,000 36,000 52,000 OPERATING EXPENSES 6201 - Materials & Supplies 8,741 20,000 20,000 20,000 6301 - Contract Services 25,682 75,000 75,000 75,000 6403 - Electricity 479,004 500,000 500,000 400,000 BOOSTING & PUMPING TOTAL 634,761$ 727,000$ 727,000$ 652,000$ TRANSMISSION AND DISTRIBUTION FY 2017-18 ACTUALS FY 2018-19 BUDGET 2018-19 PROJECTED 2019-20 PROPOSED PERSONNEL EXPENSES 5101 - Regular Labor 177,388$ 163,000$ 163,000$ 185,000$ 5103 - Overtime 16,797 25,000 25,000 25,000 5200 - Benefits 119,897 73,000 73,000 112,000 OPERATING EXPENSES 6201 - Materials & Supplies 9,796 10,000 10,000 25,000 6204 - Chemicals 74,076 50,000 50,000 50,000 6301 - Contract Services 46,257 45,000 45,000 45,000 TRANSMISSION & DISTRIBUTION TOTAL 444,211$ 366,000$ 366,000$ 442,000$ TOTAL WATER PRODUCTION 3,647,528$ 4,378,000$ 4,378,000$ 4,617,000$ Page 20 of 26 DR A F T East Valley Water District Water Treatment FY 2017-18 ACTUALS FY 2018-19 BUDGET 2018-19 PROJECTED 2019-20 PROPOSED PERSONNEL EXPENSES 5101 - Regular Labor 266,986$ 214,000$ 214,000$ 243,000$ 5103 - Overtime 28,187 25,000 25,000 25,000 5200 - Benefits 109,641 95,000 95,000 138,000 OPERATING EXPENSES - - - - 6201 - Materials & Supplies 11,559 15,000 15,000 15,000 6204 - Chemicals 105,185 150,000 150,000 150,000 6301 - Contract Services 284,277 147,000 147,000 147,000 6307 - Uniforms 1,298 2,000 2,000 2,000 6402 - Telephone 10,577 - - - 6403 - Electricity 116,874 200,000 200,000 150,000 6405 - Permits - - - - WATER TREATMENT TOTAL 934,586$ 848,000$ 848,000$ 870,000$ Page 21 of 26 DR A F T East Valley Water District Water Quality FY 2017-18 ACTUALS FY 2018-19 BUDGET 2018-19 PROJECTED 2019-20 PROPOSED PERSONNEL EXPENSES 5101 - Regular Labor 87,078$ 84,000$ 84,000$ 88,000$ 5103 - Overtime 7,761 7,000 7,000 7,000 5200 - Benefits 31,808 33,000 33,000 41,000 SOURCE OF SUPPLY WELLS OPERATING EXPENSES 6201 - Materials & Supplies 15,993 13,000 13,000 13,000 6301 - Contract Services 50,794 110,000 110,000 115,000 6307 - Uniforms 1,348 4,000 4,000 4,000 6504 - Meetings 265 1,000 1,000 1,000 TRANSMISSION AND DISTRIBUTION PERSONNEL EXPENSES 5101 - Regular Labor 94,271 84,000 84,000 88,000 5103 - Overtime 605 8,000 8,000 8,000 5200 - Benefits 40,521 33,000 33,000 41,000 TRANSMISSION AND DISTRIBUTION OPERATING EXPENSES 6201 - Materials & Supplies 224 - - - 6202 - Tools 3,217 5,000 5,000 5,000 6301 - Contract Services 35,765 45,000 45,000 43,000 6406 - Postage 1,203 2,000 2,000 2,000 6502 - Professional Development - - - 2,000 6503 - Education Assistance - 5,000 5,000 3,000 WATER QUALITY TOTAL 370,852$ 434,000$ 434,000$ 461,000$ Page 22 of 26 DR A F T East Valley Water District Water Maintenance FIELD MAINTENANCE TOTAL FY 2017-18 ACTUALS FY 2018-19 BUDGET 2018-19 PROJECTED 2019-20 PROPOSED PERSONNEL EXPENSES 5101 - Regular Labor 175,594$ 177,000$ 177,000$ 190,000$ 5103 - Overtime 19,543 20,000 20,000 20,000 5104 - Standby 22,497 20,000 20,000 20,000 5200 - Benefits 76,176 90,000 90,000 137,000 OPERATING EXPENSES 6203 - Office Supplies 258 3,000 3,000 3,000 6303 - Printing & Publishing - - - - 6307 - Uniforms - 1,000 1,000 1,000 6402 - Telephone 17,145 21,000 21,000 41,000 6501 - Membership & Dues 550 2,000 2,000 2,000 6502 - Professional Development 15,376 9,000 9,000 19,000 6503 - Education Assistance - - - - 6504 - Meetings 1,221 2,000 2,000 2,000 FIELD MAINTENANCE TOTAL 328,360$ 345,000$ 345,000$ 435,000$ WATER MAINTENANCE FY 2017-18 ACTUALS FY 2018-19 BUDGET 2018-19 PROJECTED 2019-20 PROPOSED PERSONNEL EXPENSES 5101 - Regular Labor 786,251$ 925,000$ 925,000$ 1,062,000$ 5103 - Overtime 146,519 130,000 130,000 130,000 5200 - Benefits 459,475 454,000 454,000 576,000 OPERATING EXPENSES 6201 - Materials & Supplies 191,404 230,000 230,000 280,000 6202 - Tools 12,907 11,000 11,000 21,000 6301 - Contract Services 12,537 34,000 34,000 37,000 6307 - Uniforms 20,806 20,000 20,000 40,000 6310 - Street Services 317,436 400,000 400,000 325,000 6405 - Permits 39,590 - - - TRANSMISSION & DISTRIBUTION TOTAL 1,986,925$ 2,204,000$ 2,204,000$ 2,471,000$ Page 23 of 26 DR A F T East Valley Water District Wastewater Maintenance FY 2017-18 ACTUALS FY 2018-19 BUDGET 2018-19 PROJECTED 2019-20 PROPOSED PERSONNEL EXPENSES 5101 - Regular Labor 310,936$ 290,000$ 290,000$ 314,000$ 5103 - Overtime 33,650 45,000 45,000 45,000 5200 - Benefits 134,453 146,000 146,000 172,000 OPERATING EXPENSES 6201 - Materials & Supplies 53,945 31,000 31,000 31,000 6202 - Tools 3,369 5,000 5,000 5,000 6301 - Contract Services 223,124 243,000 243,000 243,000 6307 - Uniforms 2,190 3,000 3,000 4,000 6305 - Treatment Services 8,697,671 8,233,000 8,233,000 8,665,000 WASTEWATER MAINTENANCE TOTAL 9,459,338$ 8,996,000$ 8,996,000$ 9,479,000$ Page 24 of 26 DR A F T East Valley Water District Facilities Maintenance FY 2017-18 ACTUALS FY 2018-19 BUDGET 2018-19 PROJECTED 2019-20 PROPOSED PERSONNEL EXPENSES 5101 - Regular Labor 106,447$ 147,000$ 147,000$ 160,000$ 5103 - Overtime 16,276 15,000 15,000$ 15,000 5200 - Benefits 54,173 79,000 79,000$ 93,000 ADMINISTRATION OPERATING EXPENSES 6201 - Materials & Supplies 41,309 30,000 30,000$ 40,000 6202 - Tools 1,926 2,000 2,000$ 2,000 6301 - Contract Services 45,831 37,000 37,000$ 37,000 6306 - Rents & Leases 17,095 15,000 15,000$ 15,000 6307 - Uniforms 11,873 11,000 11,000$ 11,000 6311 - Landscape Services 35,526 56,000 56,000$ 56,000 6312 - Janitorial Services 82,237 132,000 132,000$ 132,000 6313 - Facilities Repair - - -$ - 6401 - Utilities 17,935 14,000 14,000$ 14,000 6402 - Telephone 30,541 70,000 70,000$ 70,000 6403 - Electricity 91,725 120,000 120,000$ 120,000 6502 - Professional Development 85 1,000 1,000$ 1,000 SOURCE OF SUPPLY/WELLS OPERATING EXPENSES 6201 - Materials & Supplies 4,735 3,000 3,000$ 3,000 6301 - Contract Services 19,276 11,000 11,000$ 11,000 6311 - Landscape Services 53,307 40,000 40,000$ 40,000 PUMPS AND BOOSTERS OPERATING EXPENSES 6201 - Materials & Supplies 6,895 3,000 3,000$ 3,000 6301 - Contract Services 9,460 6,000 6,000$ 6,000 6311 - Landscape Services 46,551 35,000 35,000$ 35,000 TREATMENT OPERATING EXPENSES 6201 - Materials & Supplies 7,453 8,000 8,000$ 8,000 6301 - Contract Services 93,677 102,000 102,000$ 102,000 6311 - Landscape Services 21,531 14,000 14,000$ 14,000 6401 - Utilities 1,196 10,000 10,000$ 10,000 FACILITIES MAINTENANCE TOTAL 817,061$ 961,000$ 961,000$ 998,000$ Page 25 of 26 DR A F T East Valley Water District Fleet Maintenance FY 2017-18 ACTUALS FY 2018-19 BUDGET 2018-19 PROJECTED 2019-20 PROPOSED PERSONNEL EXPENSES 5101 - Regular Labor 165,073$ 81,000$ 81,000$ 84,000$ 5103 - Overtime 2,400 3,000 3,000 3,000 5200 - Benefits 94,239 40,000 40,000 53,000 OPERATING EXPENSES - - - - 6201 - Materials & Supplies 72,451 30,000 30,000 30,000 6202 - Tools 3,539 2,000 2,000 5,000 6203 - Office Supplies 331 1,000 1,000 1,000 6301 - Contract Services 122,785 170,000 220,000 180,000 6307 - Uniforms 3,182 - - - 6402 - Telephone 790 1,000 1,000 1,000 6404 - Fuel 117,595 125,000 125,000 125,000 6501 - Membership & Dues 1,783 4,000 4,000 3,000 6502 - Professional Development - 2,000 2,000 1,000 FLEET MAINTENANCE TOTAL 584,168$ 459,000$ 509,000$ 486,000$ Page 26 of 26 DR A F T